R7E-Accept Recommendations Regarding The Ad Hoc Tennis CommitteeCOMMISSION ITEM SUMMARY
Condensed Title:
A resolution accepting the Neighborhood/Community Affairs Committee's recommendations on March 27, 2012 of the
Ad Hoc Tennis Committee's mission statement, and creating the Ad Hoc Tennis Committee as set forth in the
resolution.
Key Intended Outcome Su_pported:
Increase community satisfaction with recreational programs
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey results indicate 84.9% of
residents rated the City's recreation programs either excellent or good.
Issue:
I Shall the Mayor and City Commission adopt the resolution?
Item Summary/Recommendation:
A discussion was held at the February 8, 2012 Commission meeting regarding creating a Tennis Committee. Following
the discussion, the City Commission supported creating an Ad Hoc Tennis Committee to serve in an advisory capacity
during the construction of the new Flamingo Park Tennis Center. The Commission stressed that the Ad Hoc Tennis
Committee (Ad Hoc Committee) must consider the diverse needs of all interested parties; provide input and advise on
operational issues that arise during the transition period of construction. The Commission also recommended that the
Ad Hoc Committee sunset at the time the new Flamingo Park Tennis Center opens, and that any Ad Hoc Committee
advisory suggestions be presented for review and further action to the Parks and Recreational Board. The
Administration was also directed to bring a resolution creating the Ad Hoc Tennis Committee for consideration of the
City Commission. At the February 241h City Commission meeting, Mayor Matti Herrera Bower requested a referral to
the Neighborhood/Community Affairs Committee (NCAC) to discuss "Creating A Clear Mission Statement For The
Proposed Ad Hoc Tennis Committee." This action was approved by the full City Commission and the item was placed
on the March 2ih NCAC agenda.
At the March 2ih NCAC meeting, staff presented a mission statement for the proposed Ad Hoc Committee, as well as
information on the proposed committee's structure, membership, purpose and duration, based on staff's understanding
of the comments made during the Commission discussion on February 8th. The following mission statement was
discussed: "The Flamingo Park Ad Hoc Tennis Committee shall exist to provide City Staff with advisory
recommendations on operational issues relating to the Flamingo Park Tennis Center, as they may arise during the
construction of the Flamingo Park Tennis Center, to ensure the continued enjoyment of the tennis facilities during
construction." This Mission Statement was approved by the NCAC on March 27th. However, as operational issues
may arise at the North Shore Tennis Center as a result of the construction of the Flamingo Park Tennis Center, the
following modified mission statement is proposed: "The Ad Hoc Tennis Committee shall exist to provide City Staff with
advisory recommendations on operational issues relating to the Flamingo Park Tennis Center and North Shore Tennis
Center, as they may arise during the construction of the Flamingo Park Tennis Center, and to ensure the continued
enjoyment of the tennis centers during construction." The committee's mission is focused on operational issues relating
to the two tennis centers as they may be impacted by the construction at the Flamingo Tennis Center, but does not
(and is not recommended to) include input on issues that have already been reviewed and approved by the City
Commission (e.g. approved construction plans, operations RFP, scope of services, current management agreement,
etc.). The Administration recommends the adoption of this resolution.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
I I
2
3
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin :
Kevin Smith, Parks & Recreation Director
Sign-Offs: Department
Director
KS
MIAMI BEACH
Assistant City Manager
459
Account
City Manager
JMG
AGEND·A ITEM ......-o<......:....::.....:....::....___
DA.TE ---~o......:...L.-.!-~-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members oft City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 11, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE'S RECOMMENDATIONS ON MARCH 27, 2012 OF THE
AD HOC TENNIS COMMITTEE'S MISSION STATEMENT AND, FURTHER,
CREATING THE AD HOC TENNIS COMMITTEE WITH SAID MISSION
STATEMENT, PURPOSE, FUNCTION, COMPOSITION, MEMBERSHIP AND
DURATION, AS SET FORTH IN THE RESOLUTION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase community satisfaction with recreational programs
BACKGROUND
The matter of creating a Tennis Committee was initially presented for discussion at the December 14,
2011 Commission meeting by Commissioners Gongora and Wolfson. The matter was deferred at the
December 14, 2011 meeting and scheduled for inclusion in the January 11, 2012 Commission
meeting, where it was once again deferred but set for a time certain on the February 8, 2012
Commission meeting agenda.
A discussion regarding creating a Tennis Committee was held at the February 8, 2012 Commission
meeting. Comments were made by both the City Commission and residents in attendance who spoke
to the opportunities and challenges of creating a Tennis Committee; the option of creating a sub-
committee to the existing Parks and Recreational Facilities Board; or the creation of an Ad Hoc Tennis
Committee.
Following much discussion, the members of the City Commission supported the concept of creating
an Ad Hoc Tennis Committee to serve in an advisory capacity during the construction of the new
Flamingo Park Tennis Center. More specifically, the Commission stressed the importance of everyone
working together to develop a Ad Hoc Tennis Committee (Ad Hoc Committee) that would take into
consideration the diverse needs of all interested parties; provide input on operational issues, such as
how banks of courts are to be kept open and closed for construction; and advise on other operational
issues that arise during the transition period of construction. It was further recommended by the
members of the City Commission that the Ad Hoc Tennis Committee sunset at the time the new
Flamingo Park Tennis Center opens, and that any advisory suggestions made by the Ad Hoc Tennis
Committee be presented for review and further action to the Parks and Recreational Board.
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Apri111, 2012
Creation of an Ad hoc Tennis Committee
Page 2 of 3
The Administration was also directed to bring a resolution creating the Ad Hoc Tennis Committee for
consideration of the City Commission, including a list of nominees, as recommended.
Subsequently, and prior to bringing the item back to the full Commission in March, at the February 24,
2012 special City Commission meeting, Mayor Matti Herrera Bower made a request to refer to the to
the Neighborhood/Community Affairs Committee (NCAC) a discussion regarding "Creating A Clear
Mission Statement For The Proposed Ad Hoc Tennis Committee." This action was approved by the
full City Commission and the discussion item was placed on the March 27th NCAC agenda.
ANALYSIS
At the March 2th NCAC meeting, staff presented a recommended mission statement for the proposed
Ad Hoc Tennis Committee, as well as information on the proposed membership and Ad-Hoc
Committee duration. The proposed mission statement was developed based on staff's understanding
of the Commission's intent in forming the Ad Hoc Tennis Committee, as referenced by the comments
made during the Commission discussion on February 8th. The following mission statement was
presented and discussed at the NCAC on 3/27:
"The Flamingo Park Ad Hoc Tennis Committee shall exist to provide City Staff with
advisory recommendations on operational issues relating to the Flamingo Park Tennis
Center, as they may arise during the construction of the Flamingo Park Tennis Center, to
ensure the continued enjoyment of the tennis facilities during construction."
Following discussion, this proposed Mission Statement was recommended by the NCAC on March
27th.
However, as operational issues may arise at the North Shore Tennis Center as a result of the
construction of the Flamingo Park Tennis Center, the following changes are recommended to the Ad
Hoc Tennis Committee's mission statement to ensure that it is understood that the Ad Hoc Tennis
Committee may also consider operational issues caused by the Flamingo Park Tennis Center
construction, that might impact our other tennis center. As such, the following revised mission
statement is proposed:
"The Ad Hoc Tennis Committee shall exist to provide City Staff with advisory
recommendations on operational issues relating to the Flamingo Park Tennis Center and
North Shore Tennis Center, as they may arise during the construction of the Flamingo
Park Tennis Center, and to ensure the continued enjoyment of the tennis centers during
construction."
As noted, the committee's mission is focused on operational issues relating to the two tennis centers
as they may be impacted by the construction at the Flamingo Park Tennis Center, but does not (and
is not recommended to) include input on issues that have already been reviewed and approved by the
City Commission (e.g. approved construction plans, operations RFP scope of services, current
management agreement, etc.).
AD HOC COMMITTEE STRUCTURE
At the February 8, 2012 City Commission Meeting, the Commission directed staff to return to the
Commission with the proposed structure of the Ad Hoc Tennis Committee. It is proposed that the Ad
Hoc Tennis Committee meet no more than once monthly, and no less than two weeks prior to the
regularly scheduled monthly meeting of the Parks and Recreational Facilities Board. Pursuant to the
Commission's direction, any advisory recommendations of the Ad Hoc Tennis Committee shall be
presented and discussed at the Parks and Recreational Facilities Board for further consideration,
discussion and action(s). The following is submitted for the Commission's consideration:
461
Apri111, 2012
Creation of an Ad hoc Tennis Committee
Page 3 of 3
Membership
It is recommended that the Ad Hoc Tennis Committee be comprised of nine (9) members, as follows;
1) one nomination from each member of the City Commission (7)
2) one nomination from the City Administration (1)
3) one nomination from the Parks & Recreational Facilities Board
The composition of the Ad Hoc Tennis committee members should be diverse in gender, ethnicity,
background, experience, age, interests, etc., and should include both players and non-players.
Purpose
The following delineates the intended purpose of the Ad Hoc Committee
• The Ad Hoc Tennis Committee will work to consider the diverse needs of all interested parties;
and
• The Ad Hoc Tennis Committee will provide input and advisory recommendations on
operational issues that might be identified during the construction of the Flamingo Park Tennis
Center (for example how banks of courts are closed for construction}, affecting both Flamingo
Park and North Shore Tennis Centers;
Duration
The Ad Hoc Tennis Committee shall automatically sunset no later than when the new Flamingo Park
Tennis Center opens (when the facility obtains its Temporary Certificate of Occupancy).
CONCLUSION
The Administration recommends the adoption of the attached Resolution creating an Ad Hoc Tennis
Committee, including the proposed Ad Hoc Tennis Committee structure submitted herein, and to
include the mission statement as recommended by the Neighborhood/Community Affairs Committee
at its March 27, 2012 meeting, and further revised as previously noted.
JMG/ HMF/KS
T:\AGENDA\2012\4-11-12\Establishment of a Ad hoc Tennis Committee -Commission Memorandum 4-11-12.doc
462
RESOLUTION NO.:.... -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE NEIGHBORHOODS/
COMMUNITY AFFAIRS COMMITTEE'S RECOMMENDATIONS ON MARCH
27, 2012 REGARDING THE AD HOC TENNIS COMMITTEE'S MISSION
STATEMENT AND, FURTHER, CREATING THE AD HOC TENNIS
COMMITTEE WITH SAID MISSION STATEMENT, AND THE MEMBERSHIP,
PURPOSE, DURATION, AND FUNCTIONS AS SET FORTH IN THIS
RESOLUTION.
WHEREAS, the matter of creating a Tennis Committee was initially presented for
discussion at the December 14, 2011 City Commission meeting but was deferred; and
WHEREAS, a discussion regarding creating a Tennis Committee was held at the
February 8, 2012 City Commission meeting which focused on the opportunities and challenges
of creating the Tennis Committee; the option of creating a sub-committee to the existing Parks
and Recreational Facilities Board; or the creation of an Ad Hoc Tennis Committee; and
WHEREAS, following discussion, the members of the City Commission supported the
concept of an Ad Hoc Tennis Committee to serve in an advisory capacity during the
construction of the new Flamingo Park Tennis Center; and
WHEREAS, more specifically, the City Commission stressed the importance of everyone
working together to develop a Flamingo Park Ad Hoc Tennis Committee {Ad Hoc Committee)
that would take into consideration the diverse needs of all interested parties; provide input on
operational issues, such as how banks of courts are to be kept open and closed for
construction; and advise on other operational issues that arise during the transition period of
construction; and
WHEREAS, it was further recommended by the members of the City Commission that
the Ad Hoc Tennis Committee sunset at the time the new Flamingo Park Tennis Center opens
and that any advisory suggestions made by the Ad Hoc Tennis Committee be presented for
review and further action to the Parks and Recreational Board; and
WHEREAS, the Administration was directed to present a resolution creating the Ad Hoc
Tennis Committee for consideration by the City Commission, including a list of recommended
nominees; and
WHEREAS, prior to bringing the item back to the full Commission in March, at the
February 24, 2012 special City Commission meeting, Mayor Matti Herrera Bower made a
request to refer to the Neighborhood/Community Affairs Committee (NCAC) a discussion
regarding "Creating A Clear Mission Statement For The Proposed Ad Hoc Tennis Committee",
which action was approved by the full City Commission and the discussion item was placed on
the March 27, 2012 NCAC agenda; and
WHEREAS, at the March 27, 2012 NCAC meeting, staff presented a recommended
mission statement for the proposed Ad Hoc Tennis Committee, as well as information on
proposed membership for and duration of the Ad Hoc Tennis Committee; and
463
WHEREAS, the proposed m1ss1on statement was developed based on staff's
understanding of the City Commission's intent in forming the Ad Hoc Tennis Committee, as
referenced by the comments made during the Commission discussion on February 8, 2012; and
WHEREAS, the following mission statement was presented and discussed at the NCAC
on 3/27:
The Flamingo Park Ad Hoc Tennis Committee shall exist to provide City Staff with
advisory recommendations on operational issues relating to the Flamingo Park
Tennis Center, as they may arise during the construction of the Flamingo Park
Tennis Center, to ensure the continued enjoyment of the tennis facilities during
construction; and
WHEREAS, following discussion, this proposed Mission Statement was approved by the
NCAC on March 2th; and
WHEREAS; due to operational issues that may arise at the North Shore Tennis Center
as a result of the construction of the Flamingo Park Tennis Center, the following changes are
recommended to the Ad Hoc Tennis Committee's mission statement to ensure that it is
understood that the Ad Hoc Tennis Committee may also consider operational issues caused by
the Flamingo Park Tennis Center construction that might impact the City's other tennis center;
therefore, the following revised mission statement is proposed:
The Ad Hoc Tennis Committee shall exist to provide City Staff with advisory
recommendations on operational issues relating to the Flamingo Park Tennis
Center and North Shore Tennis Center, as they may arise during the construction
of the Flamingo Park Tennis Center, and to ensure the continued enjoyment of the
tennis centers during construction; and
WHEREAS, the Ad Hoc Tennis Committee's mission is focused on operational issues
relating to the two tennis centers as they may be impacted by the construction at the Flamingo
Park Tennis Center, but does not (and is not recommended to) include input on issues that have
already been reviewed and approved by the City Commission (~. approved construction
plans, operations RFP, scope of services, current management agreement, etc.); and
WHEREAS, at the February 8, 2012 City Commission Meeting, the Commission directed
staff to return to the Commission with a proposed structure of the Ad Hoc Tennis Committee;
and
WHEREAS, is proposed that the Ad Hoc Tennis Committee meet no more than once
monthly, and no less than two weeks prior to the regularly scheduled monthly meeting of the
Parks and Recreational Facilities Board. Pursuant to the Commission's direction, any advisory
recommendations of the Ad Hoc Tennis Committee shall be presented and discussed at the
Parks and Recreational Facilities Board for further consideration, discussion and action(s); and
WHEREAS, the following Membership, Purpose, and Duration provisions are adopted
for the Ad Hoc Tennis Committee:
2
464
Membership
The Ad Hoc Tennis Committee shall be comprised of nine (9) members, as follows;
1) one nomination from each member of the City Commission (7)
2) one nomination from the City Administration (1)
3) one nomination form the Parks & Recreational Facilities Board (1)
The composition of the Ad Hoc Tennis committee members should be diverse in gender,
ethnicity, background, experience, age and interests, and should include both players and non-
players.
Purpose
The following delineates the intended purpose of the Ad Hoc Tennis Committee:
• The Ad Hoc Tennis Committee will work to consider the diverse needs of all interested
parties; and
• The Ad Hoc Tennis Committee will provide input and advisory recommendations on
operational issues that might be identified during the construction of the Flamingo Park
Tennis Center (for example how banks of courts are closed for construction), affecting
both Flamingo Park and North Shore Tennis Centers.
Duration
The Ad Hoc Tennis Committee shall automatically sunset when the new Flamingo Park Tennis
Center obtains its Temporary Certificate of Occupancy; and
WHEREAS, the City Administration has recommended the adoption of this Resolution
creating an Ad Hoc Tennis Committee, including the proposed Ad Hoc Tennis Committee
structure stated herein, and to include the mission statement as recommended by the
Neighborhoods/Community Affairs Committee at its March 27, 2012 meeting.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the Neighborhood/Community Affairs Committee's recommendation
of March 27, 2012 regarding the Ad Hoc Tennis Committee's mission statement and hereby
further create the Ad Hoc Tennis Committee with said mission statement and the membership,
purpose, duration, and functions as set forth in this Resolution.
PASSED and ADOPTED this ____ day of April, 2012.
ATTEST:
MA TTl HERRERA BOWER
MAYOR
ROBERT PARCHER, CITY CLERK
3
T:\AGENDA\2012\4-11-12\Establishment of a Ad hoc Tennis Committee-Resolution 4-11-12
465
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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