C7K-Accept Recommendation Citywide Surveying Topographical And Mapping ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Accepting the
Recommendation of the City Manager Pertaining to the Ranking of Firms, Pursuant to Request for
Qualifications (RFQ) NO. 24-11/12, for Citywide Surveying, Topographical, and Mapping Services on an
As-Needed Basis; Authorizing the Mayor and City Clerk to Execute Agreements upon Completion of
Successful Negotiations with the Five Top-Ranked Proposers: Atkins North America, Inc., F.R. Aleman
& Associates, Inc., Manuel G. Vera & Associates, Inc., Miller Legg, and Woolpert, Inc.; and Further
Authorizing the Mayor and City Clerk to Execute an Agreement upon Conclusion of Successful
Negotiations by the Administration.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as "excellent"
or "good."
Issue:
I Shall the Mayor and City Commission Adopt The Resolution?
Item Summary/Recommendation:
The City of Miami Beach is required to have current boundary and topographical surveys for the projects
in the Capital Improvement Program as well as right-of-way improvement projects for Public Works
Department. The ability to have a rotating list of Surveyors available to update, and prepare boundary
and/or topographical surveys for Capital Improvement Projects(CIP) and Public Works would enable the
City to plan projects in an expedited manner. It is the intent of the City of Miami Beach to select several
firms under this RFQ, which will be contacted on an as-needed basis. This contract shall remain in
effect for three (3) years from the date of contract execution by the Mayor and City Clerk and two (2),
one (1) year renewal options at the sole discretion of the City Manager.
On January 11, 2012, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) No. 24-11/12, for Citywide surveying, topographical, and mapping services on an
as-needed basis. RFQ No. 24-11/12 was issued on January 12, 2012, with an opening date of
February 15, 2012. A pre-qualifications conference to provide information to the proposers submitting a
response was held on January 18, 2012. BidNet issued bid notices to 91 prospective proposers which
resulted in the receipt of sixteen (16) proposals.
On May 15, 2012, the City Manager via Letter to Commission (LTC) No. 134-2012, appointed an
Evaluation Committee which met on May 24, 2012, to review and discuss the proposals received. Prior
to scoring and ranking the proposals, the Committee unanimously agreed to select the top five ranked
firms. A motion was presented by Bert Dorrestyn, seconded by Dwight Kraai, and approved by all
Committee members to recommend entering into negotiations with the top five ranked firms: Atkins
North America, Inc., F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates, Inc., Miller Legg,
and Woolpert, Inc.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount
Funds: 1 N/A
MIAMI BEACH 181
Account
AGENDA ITEM _C-:-7.:...,-J.<.. __
DATE w-b-/ 'L
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager d
June 6, 2012 ~ ·
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 24-11/12, FOR CITYWIDE
SURVEYING, TOPOGRAPHICAL, AND MAPPING SERVICES ON AN AS-
NEEDED BASIS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH
THE FIVE TOP-RANKED PROPOSERS: ATKINS NORTH AMERICA, INC., F.R.
ALEMAN & ASSOCIATES, INC., MANUEL G. VERA & ASSOCIATES, INC.,
MILLER LEGG, AND WOOLPERT, INC.; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained infrastructure.
ANALYSIS
The City of Miami Beach is required to have current boundary and topographical surveys for
the projects in the Capital Improvement Program as well as right-of-way improvement projects
for Public Works Department. The ability to have a rotating list of Surveyors available to
update, and prepare boundary and/or topographical surveys for Capital Improvement Projects
(CIP) and Public Works would enable the City to plan projects in an expedited manner.
All survey work prepared for the City or through the City's Consultants shall comply with the
Minimum Technical Standards for Land Surveys in the State of Florida for work in
commercial/high risk areas and any applicable state laws, regulations or other requirements.
All field data is to be collected in digital form (GPS, Total Station, etc.) and reference recorded
in field books. The digital data shall be post processed and delivered to the City as specified
herein.
All surveying work shall be conducted under the supervision of a Professional Surveyor and
Mapper licensed in the State of Florida. The surveyor or his designee shall furnish and
maintain, at his own expense, stakes and other such material, including qualified helpers
during field survey activities.
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Commission Memorandum-RFQ # 24-11-12 for Surveying, Topographical, & Mapping Services
June 6, 2012
Page2
SCOPE OF SERVICES
• Preliminary Engineering Surveys: This type of work shall include establishing
benchmarks, horizontal control utilizing existing right:..of-way, locating all improvements
and culture, measuring distances and angles, measuring elevations of existing
improvements, and all other required by City of Miami Beach Public Works Department
for Engineering surveys. Miscellaneous office calculations from field work may be
required. All field work shall be kept in a City of Miami Beach field book using standard
note keeping techniques, supplemented with digital data including data collector files,
and .DXF or .DWG format drawings.
• Boundary/Right-Of-Way Surveys/Legal Descriptions: This work shall include
locating all required public land corners, street monumentation, property corners, and
gathering of parcel evidence as required to determine the existing land lines and/or
right-of-way lines. Once the location of the actual boundary or right-of-way lines has
been determined, monuments as required by the Rules and Regulations of the State
Board of Professional Regulation, or Florida Statutes 472, shall be set by the
Consultant at all angle points, points of curvature, block corners, property corners, etc.
In addition to monumenting the actual right-of-way lines, a monument line or centerline,
whichever the case may be, shall also be fully monumented. A Record of Survey shall
be prepared in accordance with all applicable City, County and State regulations and
Statutes, showing the results of the survey. Preparation of legal descriptions for
acquisition or disposal of City property shall be accomplished to all State and local
standards and approved by the City Surveyor.
• Legal Descriptions: The Consultant shall perform any and all Survey work that may
be required to prepare a legal description to be used for any purpose. Any survey work
performed for this function shall be in compliance with the conditions set forth in this
contract.
• Additional Survey Services: The Consultant shall provide additional survey services
such as, but not limited to, engineering, right-of-way, specific purpose surveys,
topographical surveys, general land and aerial photography surveying services, mean
high water line, submerged/filled lands, GPS (Global Positioning System) and GPR
(Ground Penetration Radar) surveys, survey vertical control and elevations referenced
to the North American Vertical Datum of 1988 (NAVD 1988), survey horizontal control
and points referenced to Florida State Plane Coordinates North American Datum
1983/1990 (NAD 83/90), and elevation certificates in conjunction with City's Capital
Improvement Projects program and Public Works Department.
RFQ PROCESS
On January 11, 2012, the Mayor and City Commissiful approved the issuance of Request for
Qualifications (RFQ) No. 24-11/12, for Citywide surveying, topographical, and mapping
services on an as-needed basis. RFQ No. 24-11/12 was issued on January 12, 2012, with an
opening date of February 15, 2012. A pre-qualifications conference to provide information to
the proposers submitting a response was held on January 18, 2012.
BidNet issued bid notices to 91 prospective proposers which resulted in the receipt of the
following sixteen (16) proposals:
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Commission Memorandum-RFQ # 24-11-12 for Surveying, Topographical, & Mapping Services
June 6, 2012
Page3
• Atkins North America, Inc.
• Avirom & Associates, Inc.
• CALTROP Corp.
• Calvin, Giordano & Associates, Inc.
• Consul-Tech Enterprises, Inc.
• F.R. Aleman & Associates, Inc.
• F.R.S. & Associates, Inc.
• HADONNE Corp.
• J. Bonfill & Associates, Inc.
• Keith & Schnars, P .A.
• Manuel G. Vera & Associates, Inc.
• Miller Legg
• Pillar Consultants, Inc.
• Robayna & Associates, Inc.
• Triangle Surveying and Mapping, Inc.
• Woolpert, Inc.
CALTROP Corp. was disqualified as a result of their surveying team's experience not meeting
the minimum five (5) year requirement set in the RFQ.
EVALUATION PROCESS
On May 15, 2012, the City Manager via Letter to Commission (LTC) No. 134-2012, appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
• Muayad Abbas -Resident, Leadership Academy Graduate
• Bert Dorrestyn -GIS Manager, Public Works Department
• Dwight Kraai -Resident, Capital Improvements Project Oversight Committee Member
• Michael Phang -Resident, Former Professor and Retired Vice Dean at the University
of Miami College of Engineering
• Deborah Tackett-Senior Planner, Planning Department
Alternate
• Darlene Fernandez, Capital Projects Coordinator, CIP
• Jose Perez, Capital Projects Coordinator, CIP
On May 24, 2012, the Committee convened to review and discuss the proposals and
nominated Bert Dorrestyn as Committee Chair. Committee member Deborah Tackett was
unable to attend, therefore, alternate committee member, Jose Perez, was asked to serve on
this committee. In determining the most qualified firms, the Committee discussed their
individual perceptions of each prospective firm's qualifications, experience, and competence in
order to score and rank each accordingly to develop its recommendation to the City Manager
based on the criteria noted in the RFQ below.
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Commission Memorandum-RFQ # 24-11-12 for Surveying, Topographical, & Mapping Services
June 6, 2012
Page4
•... §total
;p:oh1ts
20
20
15
10
5
5
5
5
5
5
5
The experience, qualifications and portfolio of the Project Manager, as well
as his/her familiarity with this project and a thorough understanding of the
methodolo and desi n a roach to be used in this assi nment.
Past performance based on quality of the Performance Evaluation Surveys
and the Administration's due dilligence based upon reference checks
erformed of the Firm s clients.
The experience and qualifications of the professional personnel assigned
to the Project Team and their familiarity with this project and a thorough
understanding of the methodology and design approach to be used in this
assi nment.
Willingness to meet time and budget requirements as demonstrated by
ast erformance, methodolo and a roach
Certified minority business enterprise participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification
for minority business enterprise participation. Accepted minority business
enterprise certifications include the Small Business Administration (SBA),
State of Florida, or Miami-Dade Count .
Location
Recent, current and ro'ected workloads of the firms
The volume of work previously awarded to each firm by the City, with the
object of effecting an equitable distribution of contracts among qualified
firms, provided such distribution does not violate the principle of selection
of the most hi hi ualified firm.
Local Preference -The Evaluation Committee will assign an additional five
(5) points to Proposers, which are, or include as part of their proposal
team, a Miami Beach-based vendor as defined in the City's Local
Preference Ordinance.
Veterans Preference -The Evaluation Committee will assign an additional
five (5) points to Proposers, which are, or include as part of their proposal
team, a small business concern owned and controlled by a veteran(s) or a
service-disabled veteran business enterprise, as defined in the City's
Veterans Preference Ordinance.
Prior to scoring and ranking the proposals, the Committee unanimously agreed to select the
top five ranked firms. The following table provides the scoring and ranking results:
RFQ 24-11/12 Final Ranking Scoring)
Abbas Dorrestyn Kraai Perez Phang Total
F.R. Aleman & Associates, Inc. 2 (78) 1 (78) 4 (57) 1 (81) 2 (90) 10 (384)
Miller Legg 4 (76) 13 (55) 1 (79) 4 (75) 1 (90) 23 (375)
Atkins North America, Inc. 3 (78) 6 (65) 6 (54) 3 (76) 5 (81) 23 (354)
Woolpert, Inc. 6170) 2 (73) 2 (73) 6 (71) 9 (76) 25 (363)
Manuel G. Vera & Associates, Inc. 1 (85) 4 (72) 8 (54) 2 (78) 11 (74) 26 (363)
HADONNE Corp. 5 (74) 9 (67) 3 (60) 10 (69) 3 (83) 30 (353)
Keith & Schnars, P.A. 7 (69) 3 (73) 10 (53) 9 (69) 7 (76) 36 (340)
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Commission Memorandum-RFQ # 24-11-12 for Surveying, Topographical, & Mapping Services
June 6, 2012
Page 5
Roba na & Associates, Inc.
Calvin, Giordano & Associates, Inc.
Consul-Tech Enter rises, Inc.
Avirom & Associates, Inc.
F.R.S. & Associates, Inc.
Pillar Consultants, Inc.
A motion was presented by Bert Dorrestyn, seconded by Dwight Kraai, and approved by all
Committee members to recommend entering into negotiations with the top five ranked firms:
Atkins North America, Inc., F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates,
Inc., Miller Legg, and Woolpert, Inc.
COMPANY PROFILES
• Atkins North America, Inc. has over 40 years of surveying experience and has been
provide surveying services to South Florida since 1995. Atkins has more than 60
professional surveyors and skilled technicians using the latest technological field
equipment and office hardware/software that greatly enhance the collection of survey
data necessary to accomplish any project needs. They are currently providing resident
project representative services for right-of-way improvements to Neighborhood No. 8,
Central Bayshore (Package A), Lower North Bay Road (Package B), And Lake
Pancoast (Package C), in addition to, providing engineering services to the City on an
as-needed basis.
• F.R. Aleman & Associates, Inc. (FRA) has been providing surveying services in
South Florida since 1987. The FRA Team is comprised of nearly eighty fulltime
professionals utilizing state-of-the-art technology and specializing in engineering,
surveying, and mapping. FRA's survey experience includes both prime and
subconsultant roles on numerous roadway, drainage, design and construction
contracts throughout South Florida for FOOT District 4 & 6, City of Miami, City of Ft.
Lauderdale, Miami-Dade County, Miami Parking Authority, South Florida Water
Management District.
• Manuel G. Vera & Associates, Inc. has been providing surveying services in South
Florida since 1973. Their team consists of over 30 surveyors ranging between 1 0 and
45 years of experience. In addition to performing survey services for FOOT for over 25
years, Manuel G. Vera & Associates, Inc. has also worked for Miami-Dade and Monroe
Counties and the Cities of Miami and Miami Gardens.
•,... Miller Legg has been providing surveying services in Florida for over 46 years and has
" surveyed several major landmarks, such as, the US Federal Courthouse, the American
Airlines Arena, the Performing Arts Center, Bicentennial Park, MacArthur Causeway,
the Deering Estate, Watson Island, the Miami Metromover, and the Miami MetroRail
since 1985. Miller Legg has performed surveying services for the Cities of Miami,
North Miami, North Miami Beach, Coral Gables, Miramar, Hallandale, Orlando,
Sanford, Ocoee, Tavares, St. Cloud, Green Cove Springs, Tampa and the Town of
Davie. Currently, Miller Legg is conducting the Boardwalk II Topographical Study for
the City of Miami Beach and the North Bay Road Drainage Investigation for FOOT.
• Woo/pert, Inc. has been providing surveying services since 1911 and
mapping/photogrammetric services since 1969. Woolpert, Inc. has over 140 surveying
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Commission Memorandum-RFQ # 24-11-12 for Surveying, Topographical, & Mapping Services
June 6, 2012
Page 6
professionals throughout the country and utilizing the latest technology to conduct its
studies. Locally, Woolpert, Inc. has provided surveys for the Cities of Miami and Fort
Lauderdale, Miami-Dade, Palm Beach, and Monroe/ Counties, FDOT, South Florida
Water Management District, and the Florida Keys Aqueduct Authority.
MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and is recommending that the Mayor and the City Commission authorize
negotiations with the top five ranked firms: Atkins North America, Inc., F.R. Aleman &
Associates, Inc., Manuel G. Vera & Associates, Inc., Miller Legg, and Woolpert, Inc.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Qualifications (RFQ) No. 24-11/12 Citywide Surveying,
Topographical, and Mapping Services on an As-Needed Basis; authorizing negotiations with
the top five ranked firms Atkins North America, Inc., F.R. Aleman & Associates, Inc., Manuel
G. Vera & Associates, Inc., Miller Legg, and Woolpert, Inc.; and further authorizing the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
administration.
JMG/DB/FVDM/MR/ME
T:\AGENDA\2012\6-6-12\RFQ 24-11-12-Surveying Services-Memo.doc
187
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 24-11/12, FOR CITYWIDE SURVEYING,
TOPOGRAPHICAL, AND MAPPING SERVICES ON AN AS-NEEDED BASIS;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH THE FIVE TOP-RANKED
PROPOSERS: ATKINS NORTH AMERICA, INC., F.R. ALEMAN & ASSOCIATES, INC.,
MANUEL G. VERA & ASSOCIATES, INC., MILLER LEGG, AND WOOLPERT, INC.; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on January 11, 2012, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 24-11/12, for Citywide surveying,
topographical, and mapping services on an as-needed basis; and
WHEREAS, the RFQ was issued on January 12, 2012, with an opening date of
February 15, 2012; and
WHEREAS, a pre-qualification meeting to provide information to prospective
proposers was held on January 18, 2012; and
WHEREAS, Bidsync sent notices to 7,772 prospective proposers of which 199
proposers viewed the notice resulting in the receipt of sixteen (16) proposals by Atkins North
America, Inc., Avirom & Associates, Inc., CALTROP Corp., Calvin, Giordano & Associates,
Inc., Consul-Tech Enterprises, Inc., F.R. Aleman & Associates, Inc., F.R.S. & Associates,
Inc., HADONNE Corp., J. Bonfill & Associates, Inc., Keith & Schnars, P.A., Manuel G. Vera
& Associates, Inc., Miller Legg, Pillar Consultants, Inc., Robayna & Associates, Inc., Triangle
Surveying and Mapping, Inc., Woolpert, Inc.
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 134-2012,
appointed the following individuals as Evaluation Committee (the "Committee") members:
• Muayad Abbas -Resident, Leadership Academy Graduate
• Bert Dorrestyn -GIS Manager, Public Works Department
• Dwight Kraai -Resident, Capital Improvements Project Oversight Committee
Member
• Michael Phang -Resident, Former Professor and Retired Vice Dean at the University
of Miamj. College of Engineering
• Deborah-' Tackett-Senior Planner, Planning Department
with the following individuals also appointed as Committee alternates:
• Darlene Fernandez, Capital Projects Coordinator, CIP
• Jose Perez, Capital Projects Coordinator, CIP
WHEREAS, the Committee convened on May 24, 2012, to discuss their individual
perceptions of each prospective bidder's qualifications, experience, and competence and to
recommend to the City Manager the top five (5) ranked firms: Atkins North America, Inc.,
F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates, Inc., Miller Legg, and
Woolpert, Inc.
188
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, as a result, the City Manager recommends to the Mayor and City
Commission that the City enter into negotiations with the top five ranked firms of Atkins North
America, Inc., F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates, Inc., Miller
Legg, and Woolpert, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 24-11/12, for Citywide surveying, topographical, and mapping
services on an as-needed basis; authorizing the Administration to enter into negotiations with
the top five ranked firms of Atkins North America, Inc., F.R. Aleman & Associates, Inc.,
Manuel G. Vera & Associates, Inc., Miller Legg, and Woolpert, Inc.; and further authorizing
the Mayor and City Clerk to execute an agreement upon conclusion of successful
negotiations by the administration.
PASSED AND ADOPTED THIS ___ DAY OF ____ 2012.
ATTEST:
CITY CLERK MAYOR
189
APPROVED AS TO
FORM & LANGUAGE
OR EXECUTION
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