C2A-Issue RFQ Professional Construction Engineering And Inspection -CEI- FirmsCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Issue a Request For Qualifications (RFQ) for the Establishment of a
Pre-Approved List of Professional Construction Engineering and Inspection (CEI) Firms to
Provide Various CEI Services on an "As-Needed Basis"
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction
Survey indicated that 79% of businesses rated recently completed capital improvement
projects as "excellent" or "good."
Issue:
I Shall the Mayor and City Commission approve the issuance of the RFQ?
Item Summary/Recommendation:
This Request for Qualifications is for the establishment of a pre-approved list of Professional
Construction Engineering and Inspection (CEI) firms to provide various CEI services on an "as
needed basis."
"As needed basis" means that each firm awarded a contract will agree to be placed on a
professional CEI list where the City may call upon them to perform professional projects as
assigned by the Administration. As the need for service arises, firms will be contacted to
provide the necessary professional services according to the negotiated scope of work and
cost.
Adequate management of construction projects by the City of Miami Beach Office of Capital
improvement Projects (CIP) requires implementation of CEI services during construction. The
ability to have a rotating list of CEI firms available to provide these services for Capital
Improvement Projects would enable the City to effectively and efficiently manage the
construction phase of these projects.
It is the intent of the City of Miami Beach to select several firms under this RFQ, which will be
contacted on an as-needed basis. This contract shall remain in effect for two (2) years from
the date of contract execution by the Mayor and City Clerk and two (2), one (1) year renewal
options at the sole discretion of the City Manager.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of ,Amount
Funds: 1 N/A
OBPI Total
Financial Impact Summary: N/A . . .
C9 MIAMI BEACH 31
,Account
AGENDA ITEM c /)..A
DATE 7-/ ff.,./2..
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the ~t~rrissi~n
Kathie G. Brooks, lntertm City Manager -% ~} j
July 18,2012 / .
REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ)
FOR THE ESTABLISHMENT OF A PRE-APPROVED LIST OF PROFESSIONAL
CONSTRUCTION ENGINEERING AND INSPECTION (CEI) FIRMS TO PROVIDE
VARIOUS CEI SERVICES ON AN "AS NEEDED BASIS."
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFQ.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained infrastructure.
ANALYSIS
This Request for Qualifications is for the establishment of a pre-approved list of Professional
Construction Engineering and Inspection (CEI) firms to provide various CEI services on an "as
needed basis."
"As needed basis" means that each firm awarded a contract will agree to be placed on a
professional CEI list where the City may call upon them to perform professional projects as
assigned by the Administration. As the need for service arises, firms will be contacted to provide
the necessary professional services according to the negotiated scope of work and cost.
Adequate management of construction projects by the City of Miami Beach Office of Capital
improvement Projects (CIP) requires implementation of CEI services during construction. The
ability to have a rotating list of CEI firms available to provide these services for Capital
Improvement Projects would enable the City to effectively and efficiently manage the
construction phase of these projects.
It is the intent of the City of Miami Beach to select several firms under this RFQ, which will be
contacted on an as-needed basis. This contract shall remain in effect for two (2) years from the
date of contract execution by the Mayor and City Clerk and two (2), one (1) year renewal
options at the sole discretion of the City Manager.
SCOPE OF SERVICES
The Consultant's Basic Services that may be provided under this Agreement shall (at a
minimum) consist of, but not be limited to, the following:
1. Administer the Construction Contract and monitor and inspect the work performed by the
Contractor such that the project is constructed in reasonable conformity with the plans,
specifications, and special provisions of the Construction Contract.
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Commission Memorandum-Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 2 of11
2. Provide Survey Control -Consultant shall check or establish the survey control baseline(s)
along with sufficient baseline control points and bench marks at appropriate intervals along
the project in order to: (1) make and record measurements necessary to calculate and
document quantities for pay items, (2) make and record pre-construction and final cross
section surveys of the project site in those areas where earthwork (i.e., embankment,
excavation, subsoil excavation, etc.) is part of the construction project, and (3) perform
incidental engineering surveys.
3. Resident Engineering Services -Coordinate the Construction Contract administration
activities of all parties other than the Contractor involved in completing the construction
project. Services shall include maintaining the required level of surveillance of Contractor
activities, interpreting plans, specifications, and special provisions for the Construction
Contract. Maintain complete, accurate records of all activities and events relating to the
project and properly document all project changes. The following services shall be
performed.
a) General Coordination: The Consultant shall communicate daily or periodically with the
City, the Design Consultant and Contractor, as needed. They shall report on concerns
as it relates to the construction effort and activities. In addition, the Consultant shall also
coordinate with the Public Information Officer (PIO) where notifications such as utility
outages, road closures, etc. may be required. The Consultant shall monitor and verify
that the Contractor has made the required notifications to the utility owners, residents
and businesses as may be required.
b) Value Engineering Meetings: The Consultant shall be expected to attend, participate,
and provide cost estimating information at Value Engineering meetings between the
City, the Design Consultant, and the Contractor for the Project.
c) Resident's Information Meetings: The Consultant shall be expected to attend, address
residents' concerns, participate, produce meeting minutes, and take a lead role in
Resident Information Meetings with the City for the Project.
d) Pre-Construction Meetings: The Consultant shall be expected to attend, participate,
produce meeting minutes and take a lead role in Pre-Construction Meeting with the City,
Design Consultant and Contractor for the Project. The Pre-construction Meeting shall be
scheduled once the first Notice-to-Proceed is issued to the Contractor.
e) Weekly Construction Progress Meetings: The Consultant shall attend, participate and
take a lead role in weekly construction project meetings with the City, Design Consultant
and Contractor on the Project. These meetings shall serve as forums to review the
status of construction progress, discuss construction issues, discuss schedule and/or
cost concerns, discuss potential changes or conflicts, review the status of shop drawing
submittals and Construction Document clarifications and interpretations, and to resolve
problems before they become critical. Consultant shall prepare weekly meeting minutes
and distribute to all meeting attendees, review the two week look ahead provided by the
Contractor and provide comments or objections to written statements within the specified
timeframe. The Consultant shall prepare detailed weekly reports that describe the
construction activities, progress, incidents and issues that have occurred on the
construction site and distribute to the attendees in advance of the weekly construction
progress meetings.
f) Field Observations: The Consultant shall conduct field observations on a daily basis
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Commission Memorandum -Issuance of the Construction Engineering & Inspection SeNices RFQ
July 18, 2012
Page 3 of11
throughout the duration of construction. Field observations shall be provided jointly by
the City and the Consultant. If and when necessary, the City shall provide part-time
construction inspectors for the duration of the Project. The role of the City's construction
inspectors shall be limited. The Consultant shall be present at the construction site daily
during the construction phase of the Project and shall be expected to be available, as
needed, throughout the Contractor's work day.
g) Stormwater Permit -Verify that the Contractor is conducting inspections, preparing
reports and monitoring all storm water pollution prevention measures associated with the
project. For each project that requires the use of the NPDES General Permit, provide at
least one inspector who has successfully completed the "Florida Stormwater, Erosion,
and Sedimentation Control Training and Certification Program for Inspectors and
Contractors". The Consultant's inspector shall be familiar with the requirements set forth
in the FEDERAL REGISTER, Vol. 57, No. 187, Friday, September 5, 1992, pages 4412
to 4435 "Final NPDES General Permits for Storm Water Discharges from Construction
Sites" and the City's guidelines.
h) Specialty Design Consultant Site Visits: The Consultant shall monitor the number of
specialty site visits requested by the Contractor or City and conducted by the Design
Consultant. When it becomes evident that a specialty site visit from the design Engineer
of Record (EOR) shall be required, the Consultant shall notify the EOR to discuss and
schedule a mutually acceptable time for meeting at the construction site.
i) Daily Reports: The Consultant shall prepare daily reports, on the same date as
construction occurs, to record the daily performance of the Contractor as well as other
significant construction related matters. Daily reports shall be uploaded by the
Consultant to e-Builder™, the City's document management system. At the end of each
week, the Consultant shall forward the original daily reports to the City for review. The
Consultant shall maintain and file paper copies of the daily reports onsite for reference.
The daily reports shall include records of when the Contractor is on the job-site, general
field observations, weather conditions, change orders, changed conditions, list of job site
visitors, daily drilling and testing activities, testing results, testing observations, and
records of the outcome of tests and inspections. At a minimum the daily reports shall
contain the following information:
• Weather and general site conditions
• Contractor's work force counts by category and hours worked
• Description of Work performed including location
• Equipment utilized
• Names of visitors to the jobsite and reason for the visit
• Tests made and results
• Construction difficulties encountered and remedial measures takeJ1
• Significant delays encountered and apparent reasons why
• Description of (potential) disputes between the Contractor and City
• Description of (potential) disputes between the Contractor and residents
• Summary of additional directions that may have been given to the Contractor
• Detailed record of materials, equipment and labor used in connection with
extra work, or where there is reason to suspect that a claim or request for
Change Order may be submitted by the Contractor
• Summary of any substantive discussions held with the Contractor and/or City
• Summary of nonconforming work referenced to corresponding Non-
Compliance Notice
• A log of photographs taken
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Commission Memorandum -Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
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j) Photographic Record: Consultant shall provide a photographic record of the overall
progress of construction, beginning with preconstruction documentation, following with
on-going construction documentation, and ending with post-construction documentation.
Photographs shall be digital snapshot type taken to define the progress of the project
and shall be filed electronically by month in e-Builder™, the City's document
management system, labeled by date, time and location. The Consultant shall upload all
photos to the e-Builder™ document management system on a weekly basis.
k) Adherence to Construction Documents: The Consultant shall review materials and
workmanship of the projects and report to the City any deviations from the Construction
Documents that may come to the Consultant's attention. Consultant shall determine the
acceptability of the work and materials and, in concert with the Design Consultant (as
necessary), make recommendations to the City to reject items not meeting the
requirements of the Construction Documents.
I) Delivery of Unaccepted Materials to Jobsite: As new materials are delivered to the
jobsite, the Consultant shall check the material's certifications and samples and verify
that an approved shop drawing was submitted for the material in question. If it is
determined that a submittal has not been approved, the Consultant shall immediately
notify the City and issue a Non-Compliance Notice. In conjunction with the Design
Consultant (as necessary}, the Consultant shall direct and supervise the sampling and
testing of materials to be performed by the City's independent testing laboratory. The
Consultant shall maintain test report logs which shall be submitted to the City for review
on a monthly basis and uploaded to e-Builder™, the City's document management
system on a weekly basis. Consultant shall also review invoices submitted by the
independent testing laboratories and recommend payment by the City.
m) Shop Drawing Submittals: The Consultant shall review shop drawing and product
approvals throughout the duration of the construction period for familiarity prior to
delivery of materials. Consultant shall verify that Contractor is maintaining a submittal
log, conducting timely submittals, and uploading approved shop drawings to e-Builder™,
the City's document management system.
n) Issuance of Non-compliance Notices: The Consultant shall be responsible for
notifying the City when they become aware of a condition that is believed to be in non-
compliance with Construction Documents. Anytime the Consultant notices a potential
construction problem or a condition that could result in non-complying materials,
equipment or workmanship, the Consultant will need to determine whether the condition
poses an immediate threat to public health or safety. If a condition does not pose a
threat to public health or safety, immediate verbal notification or "Pre-Noncompliance
Notice" of fhe potential non-compliance should be made to the Contractor and the City.
This verbal notice shall be documented in the Consultant's daily report and shall advise
the Contractor of potential construction problems, errors, or deficiencies that can be
promptly resolved and do not warrant a Non-compliance Notice. If the Contractor fails to
respond to the verbal notification within a reasonable timeframe, the Consultant shall
notify the City and the City's Projects Coordinator shall issue a Non-compliance Notice.
If a condition poses an immediate threat to public health or safety, the Consultant shall
notify the Contractor and City immediately and the City's Projects Coordinator shall issue
a Non-compliance Notice to the Contractor. Non-compliance Notices shall include a
description of the Work that does not meet the construction contract requirements, along
with a required timetable for corrective work to be implemented by the Contractor. Other
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Commission Memorandum-Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 5 of11
items that should be included in the Notice include a reference to the provision of the
Construction Documents that has been violated.
o) Damage to Existing Facilities: The Consultant shall identify any existing facilities
damaged by the Contractor and verify that the Contractor has notified the respective
owner(s). The Consultant shall include record of such occurrences in the daily reports.
p) Change Orders: Consultant shall perform an independent review of any Change Orders
submitted by the Contractor and provide a written statement noting recommendation for
approval or denial of the Change Order to the City. If recommended for approval, the
Consultant shall note if the requested cost and schedule impacts are fair and
reasonable. The Consultant shall be responsible for maintaining a Change Order log and
uploading approved Change Orders to e-Builder™, the City's document management
system. The Consultant shall also participate in change request review meetings with
City and Contractor to resolve and/or negotiate the equitable resolution of request.
q) Requests for Information/Construction Document Clarification (RFis/CDCs): When
RFis and CDCs involve design issue interpretations, the Consultant shall coordinate with
the Design Consultant, as needed, to resolve the Contractor's Requests for Information,
Construction Document Clarifications, Field Orders, and other related correspondence.
The Consultant shall be also be responsible for verifying that the Design Consultant is
providing a written response to RFis and CDCs in a timely manner and for processing,
logging, and distributing all RFis/CDCs. Consultant shall upload all RFI and CDC
responses to e-Builder™, the City's document management system.
r) Schedule: Analyze the Contractor's schedule(s) (i.e. baseline(s), revised baseline(s),
updates, as-built, etc.) for compliance with the contract documents. Elements including,
but not limited to, completeness, logic, durations, activity, flow, milestone dates,
concurrency, resource allotment, and delays shall be reviewed. Verify the schedule
conforms with the construction phasing and MOT sequences, including all contract
modifications. Provide a written review of the schedule identifying significant omissions,
improbable or unreasonable activity durations, errors in logic, and any other concerns as
detailed in the contract documents.
s) Pay Requisitions: Consultant shall verify Contractor's pay requisition quantities and
sign-off on all pay requisition quantities in the field. Consultant shall be responsible for
reviewing with the Contractor the monthly payment requisition to confirm the status of
completed and uncompleted work and stored materials. The Consultant shall advise the
City of quantities being approved for subsequent concurrence for payment purposes.
Payment Requisitions shall only be approved by the City.
t) Equipment Tests and Systems Start-up: Consultant shall be responsible for
coordinating various tests for quality control on the projects; verifying that equipment
tests and systems start-up are conducted in the presence of appropriate personnel; and
that the Contractor is maintaining adequate records thereof. Consultant shall observe,
record, and report appropriate details relative to the test procedures and start-up.
u) Record Drawings: Consultant shall monitor that record drawing mark-ups are properly
maintained by the Contractor. The Consultant shall review the record drawing mark-ups
as deemed necessary by the City. Contractor's failure to maintain the record drawings in
up-to-date condition may be deemed grounds for withholding Contractor's monthly
payment requisitions until such time as the record drawings are brought up-to-date. The
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Commission Memorandum-Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 6 of11
Consultant shall notify the City if it considers the mark-up documents insufficient. The
City shall make final determination of payment withholding.
v) Safety: Consultants shall be expected to recognize a hazard that any reasonable non-
safety professional might be expected to recognize. In addition, those safety obligations
extend only to recognizable hazards that the Consultant may note while in the normal
conduct of onsite business.
If a situation presents itself, the following procedures should be followed:
• Immediately direct personnel to remove themselves from the apparent danger.
• Notify the Contractor's superintendent of the apparent condition that caused the
concern and that the affected personnel were directed to remove themselves
accordingly.
• Notify the Contractor of the situation that arises concern, both in writing and
verbally.
• Issue a written Notice of Noncompliance stating that the Contractor should take
immediate action as it deems necessary to correct the deficiency I condition.
• Write a full report in the Daily Report on the condition found to be unsafe, all
actions taken, and correspondence written, including times and names.
• Take photographs, of the concern.
• If the Contractor does not make corrections, the Consultant should notify the
City.
• The Consultant shall review the situation with the City for further direction.
• The condition, as well as all conversations and correspondence, shall be
recorded in the Consultant's Daily Report.
• In the case of a construction-related accident, Consultant shall notify the City of
the accident. Consultant shall direct the Contractor to prepare an accident report
with a copy forwarded to the City.
w) Quality Control: The Consultant shall review and monitor the Contractor's adherence to
an acceptable quality control program submitted by the Contractor prior to the issuance
of the second Notice-to-Proceed by the City. This program shall describe the
Contractor's quality control, organizational procedures, documentation controls and
processes for each phase of the work. Quality control during construction shall be the
responsibility of the Contractor; however, oversight and ensuring the Contractor
complies with applicable jurisdictional construction standards shall be enforced on the
City's behalf by the Consultant.
x) Proceeding with Dispute2 Work: In the event that an agreement cannot be reached on
a Change Order, the Contractor must carry on the work and adhere to the project
schedule in accordance with the construction contract general conditions. The
Consultant shall log all forced work efforts related to disputed change order on a Forced
Work Daily Log Reports which shall be signed and dated by the Consultant and the
Contractor's representative at the completion of each workday. The Consultant shall
forward copies of this form to the City for record purposes.
y) Maintenance of Traffic (MOT): The Contractor shall provide the Consultant, City and
Design Consultant with approved copies of its MOT at the Pre-Construction Meeting for
general information purposes. It shall be the Consultant's responsibility to verify
compliance with the MOT in the field.
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Commission Memorandum -Issuance of the Construction Engineering & Inspection SeNices RFQ
July 18, 2012
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z) Contractor Request for Services: When the Contractor requires services from the City
for issues such as water main shutdowns, tie-ins to existing water mains, special
regulatory inspections, etc., a request shall be made in writing by the Contractor, and
forwarded by the Consultant to the City, a minimum of three working days prior to when
required.
aa) Substantial Completion: When the Contractor considers that the Work has reached
Substantial Completion, the Contractor shall notify the Consultant who shall verify that
the work has progressed to the substantial completion point in accordance the
Construction Documents. If the Consultant is in agreement, the Consultant shall contact
the City to agree on a schedule for conducting a substantial completion "walk-through"
inspection of the Work. Consultant shall attend and participate in the substantial
completion "walk-through", perform a substantial completion inspection with the
Contractor, Design Consultant and the City, and prepare a master punch list that
describes items remaining to be completed. This master punch list shall be attached to
the certificate of substantial completion.
bb) Final Completion and Project Closeout: When the Contractor considers that the Work
has reached Final Completion, the Contractor shall notify the Consultant who shall verify
that the work has progressed to the Final Completion point in accordance the
Construction Documents. If the Consultant is in agreement, the Consultant shall contact
the City to agree on a schedule for conducting a Final Completion "walk-through"
inspection of the Work. Consultant shall attend and participate in the Final Completion
"walk-through" and perform a Final Completion inspection with the Contractor, Design
Consultant and the City. If the work is determined to be incomplete, Consultant and
other attendees shall each develop a punch list of items requiring completion or
correction prior to consideration of final acceptance of each project which shall be
forwarded to the Contractor by the Consultant for the Project. Consultant shall complete
all necessary close-out and construction completion forms and documentation in
coordination with the City for the Project. The Consultant shall work with the Design
Consultant and the Contractor, as necessary to ascertain materials required for the
closeout binder, as required by the City, and review the Operation and Maintenance
manuals for each project for completeness prior to forwarding documentation to the City.
Once all parties determine the work is complete and the Contractor has delivered all
close-out documentation to the City, the Consultant shall prepare a Final Certificate for
Payment. The Consultant shall be responsible for providing final certifications based on
the entire scope of work for the Project.
cc) Consultant and Design Consultant Relationship: These services outlined herein are
intended to provide support to both the City and the Design Consultant during the
construction phase of the Project. The Consultant shall perform the services outlined in
this Agreement under the supervision and contractual directives of the Project
Coordinator, and shall refer all matters pertaining to this Agreement to the City. In
matters relating to the design concept and constructability thereof, the Consultant shall
conduct this scope of services under the technical directives issued by the Design
Consultant such that the Design Consultant's EOR can provide final certification of the
design components at Project Closeout.
4. Provide qualified personnel necessary to efficiently and effectively carry out its
responsibilities under this Agreement. The personnel shall be qualified by experience and
education. Submit in writing to the City for review and approval, the names of personnel
proposed for assignment to the project, including a detailed resume for each. The City
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Commission Memorandum -Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 8 of11
reserves the right to have Consultant's personnel removed and substituted from the project,
if the employee's conduct or performance is detrimental to the project. The City reserves the
right to request periodic rotation of field personnel.
5. The Consultant shall furnish the City with a Quality Assurance Plan within 15 calendar days
after the award of this agreement. The QA Plan shall detail the procedures, evaluation
criteria, and instructions of the Consultant's organization for providing services pursuant to
this Agreement. Significant changes to the work requirements may require the Consultant to
revise the QA Plan. It shall be the responsibility of the Consultant to keep the plan current
with the work requirements. The Plan shall include, but not be limited to:
• Consultant's QA Organization and its functional relationship to the part of the
organization performing the work under the Agreement. The authority,
responsibilities and autonomy of the QA organization shall be detailed as well as the
names and qualifications of personnel in the quality control organization.
• Methods used to monitor and achieve organization compliance with Agreement
requirements for services and products.
• Outline the types of records which shall be generated and maintained during the
execution of the QA program.
• Methods used to control subconsultant and vendor quality.
• An officer of the Consultant firm shall certify that the inspection and documentation
was done in accordance with specifications, plans, City standards, and City's
procedures.
• Maintain adequate records of the quality assurance actions performed by the
organization (including subcontractors and vendors) in providing services and
products under this Agreement. All records shall indicate the nature and number of
observations made, the number and type of deficiencies found, and the corrective
actions taken.
6. Provides assistance in preparing for arbitration hearings or litigation that occurs during the
Agreement time in connection with the construction project covered by this Agreement.
7. Provide qualified engineering witnesses and exhibits for arbitration hearings or litigation in
connection with the Agreement.
8. Provide services determined necessary for the successful completion and closure of the
Construction Contract.
9. Provide Post construction claims review-The Consultant shall analyze the claim, engage in
negotiations leading to settlement of the claim, and prepare and process the required
documentation to close out the claim. ...
10. The Consultant may be asked to provide all or some construction engineering and
inspection services including inspectors, construction managers and/or construction
administration staff for CIP Right-of-Way construction projects.
MINIMUM REQUIREMENTS
For purposes of compliance with this minimum experience requirement, the term "Proposer'' is
hereby defined to mean the firm and/or business entity which is submitting a proposal pursuant
to this RFQ. Accordingly, the firm and/or business entity must meet the minimum requirements
listed below in order to be deemed responsive. Non-responsive bids will be disqualified from
consideration.
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Commission Memorandum -Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 9 of11
1. Team's Experience:
• Indicate the firm's number of years of experience in providing the requested
professional specialization services with strong focus on municipal improvement
projects;
• List all projects undertaken in the past five (5) years, describe the scope of each
project in physical terms and by cost, describe the respondent's responsibilities, and
provide the name and contact telephone number of an individual in a position of
responsibility who can attest to respondent's activities in relation to the project. An
SF 255 and SF254 can suffice this request.
• Provide the name(s) of the person, within your organization who was most actively
concerned with managing each project;
• List and describe all legal claims against any member of the team alleging errors
and/or omissions, or any breach of professional ethics, including those settled out of
court, during in the past five (5) years.
2. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the
individual(s) who as proposed will be selected to serve as Project Manager(s). These
individuals must have a minimum of (5) five years' experience in their designated
professional specialization. Additionally, the selected Project Managers(s) must provide
examples of three previous projects that demonstrate their experience and capacity in
performing professional services contracts for public sector clients with focus on
municipal residential improvement projects.
3. Previous Similar Projects:
Please provide a list of a minimum of five projects which demonstrate the Team's
experience in providing the services for the listed scope of services above. Please
provide the following information for each sample project.
• Client name, address, phone number, email.
• Consultant (Architect, Engineer, other) name, address, phone number, fax
and/or e-Mail address.
• Description of the scope of the work.
• Month and Year the project was started and completed.
• Total cost and/or fees paid to your firm.
• Total cost of the construction, estimated and actual.
• Role of the firm and the responsibilities.
4. Qualifications of Project Team:
Provide a list of the personnel to be used on this project and their qualifications. A
resume of each individual, including education, experience, and any other pertinent
information shall be included for each team member to be assigned to this project.
5. Project Approach:
Provide a detailed description on the Project Team approach to the required services.
Information should include:
• Organizational structure of project team.
• Project specific approach.
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Commission Memorandum-Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
Page 10 of 11
RFQ PROCESS
The procedure for response, evaluation and selection will be as follows:
1. RFQ issued
2. Pre-qualification meeting
3. Receipt of qualificaiton packages
4. Opening and listing of all responses received.
5. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
desired, respondents may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
6. The Evaluation Committee will recommend to the City Manager the proposal(s) that the
Evaluation Committee deem to be in the best interest of the City by using the following
criteria for selection:
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5)
points to Proposers, which are, or include as part of their proposal team, a Miami Beach-
based vendor as defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five
(5) points to Proposers, which are, or include as part of their proposal team, a small
business concern owned and controlled by a veteran(s) or a service-disabled veteran
business enterprise, as defined in the City's Veterans Preference Ordinance.
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Commission Memorandum -Issuance of the Construction Engineering & Inspection Services RFQ
July 18, 2012
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7. The City Manager shall recommend to the City Commission the firm or firms,
acceptance of which the City Manager deems to be in the best interest of the City.
8. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject the
City Manager's recommendation(s) and select another response or responses. In any
case, City Commission shall select the response or responses, acceptance of which the
City Commission deems to be in the best interest of the City. The City Commission may
also reject all proposals.
9. Negotiations between the selected respondent and the City take place to arrive at
agreement terms. If the City Commission has so directed, the City may proceed to
negotiate an agreement with a respondent other than the top ranked respondent if the
negotiations with the top ranked respondent fail to produce a mutually acceptable
agreement within a reasonable period of time.
10. A proposed contract is recommemed by the City Manager to the City Commission for
approval.
11. If and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the Mayor and the City Commission authorize the
issuance of a Request for Qualifications (RFQ) for the establishment of a pre-approved list of
Professional Construction Engineering and Inspection (CEI) Firms to provide various CEI
services on an "as needed basis."
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42