C2J-Issue RFQ 40-Year Building Recertification And 10-Year Building RecertificatCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A Request For Qualifications (RFQ) For The Purpose Of Conducting
The Required 40-Year Building Recertification And Subsequent 10-Year Building Recertification, As
Required By Miami-Dade County Code
Key Intended Outcome Supported:
Ensure well maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 87.2% of residents, and 85% of businesses rated the appearance and maintenance of
the City's public buildings as excellent or good.
Issue:
I Shall the Mayor and City Commission approve the issuance of the RFQ?
Item Summary/Recommendation:
Under Section 8-11 (f) of the Miami-Dade County Code, the owner of a building which has been in
existence for forty (40) years or longer is required to have the building inspected for the purpose of
determining the general structural condition of the building and the general condition of its electrical
systems. In accordance with Section 8-11 (f) the owner (City) must submit a written Recertification
Report to the Building Official, prepared by a Florida registered professional engineer or architect*,
certifying each building or structure is structurally and electrically safe for the specified use for
continued occupancy.
In order to complete the 40-year building recertification and 10-year building recertification of City
owned building facilities, the Administration recommends the issuance of a Request for Qualifications.
THE ADMINISTRATION RECOMMENDS APPROVING THE ISSUANCE OF THE RFQ.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount
Funds: 1
D 2
3
4
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
I Raul Aguila:
f9 MIAMIBEACH
Account
97
Approved
City Man
KGB
AGENDA ITEM
DAlE
c~r
7-18-12-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Kathie G. Brooks, Interim City Manager j('A #---•
July 18, 2012 /'
REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS{RFQ)
FOR THE PURPOSE OF CONDUCTING THE REQUIRED 40-YEAR BUILDING
RECERTIFICATION AND SUBSEQUENT 10-YEAR BUILDING RECERTIFICATION, AS
REQUIRED BY MIAMI-DADE COUNTY CODE.
ADMINISTRATION RECOMMENDATION
Approve the Issuance of the RFQ.
ANALYSIS
Under Section 8-11 (f) of the Miami-Dade County Code, the owner of a building which has been in
existence for forty ( 40) years or longer is required to have the building inspected for the purpose of
determining the general structural condition of the building and the general condition of its electrical
systems. In accordance with Section 8-11 (f) the owner (City) must submit a written Recertification
Report to the Building Official, prepared by a Florida registered professional engineer or architect*,
certifying each building or structure is structurally and electrically safe for the specified use for
continued occupancy.
Given the fact the City owns a number of buildings that are now 40 years of age or older, we are in a
position that requires us to comply with the State Statute thus we must move to have our facilities
professionally evaluated and recertified in accordance with the requirements and mandates of the
Statute.
SCOPE OF SERVICES:
The successful proposer will be required to provide inspection services of City owned facilities as
designated by the owner. Inspection and recertification of the facilities must be performed in
accordance with the aforementioned Section of the Miami-Dade County Code. The written
Recertification Report must be prepared by a Florida registered engineer or architect
All inspectors must be certified by the State of Florida to perform the inspections of their specific
disciplines and must have extensive knowledge of current building code requirements.
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Commission Memorandum
RFQ for Required Building Re-certification
July 18, 2012
Page 2of5
The City retains the right to award all, partial or none of the buildings to be recertified and shall
determine the specific order in which the buildings will be inspected and further reserves the right to
add or delete any items from the inspections due to known building conditions and existing warranties
that may be in place. Such action by the City,if undertaken, shall comply with the aforementioned
Florida State Statute.
The current list of buildings to undergo the 40 year recertification are as follows:
• 777 Building
• Sanitation/Fleet Management facility
• 555 Building, Bass Museum
• Fire Station No. 1
• Byron Carlyle Theater
The current list of buildings to undergo the 1 0-year recertification are as follows:
• Log Cabin,
• Colony Theater
• Historic Fire Station No. 2
• Historic City Hall.
All re-certifications shall be completed within 120 days ofthe date of the Notice to Proceed issued
after contract execution. Six copies of the detailed, certified report shall be presented to the owner in
binder form within 30 days of the completed recertification process.
MINIMUM REQUIREMENTS
For purposes of compliance with this minimum experience requirement, the term "Proposer" is
hereby defined to mean the firm and/or business entity which is submitting a proposal pursuant to
this RFQ. Accordingly, the firm and/or business entity must meet the minimum requirements listed
below in order to be deemed responsive. Non-responsive bids will be disqualified from
consideration.
1. Team's Experience:
• Indicate the firm's number of years of experience in providing the requested professional
specialization services with strong focus on municipal improvement projects;
• List all projects undertaken in the past five (5) years, describe the scope of each project
in physical terms and by cost, describe the respondent's responsibilities, and provide the
name and contact telephone number of an individual in a position of responsibility who
can attest to respondent's activities in relation to the project. An SF 255 and SF254 can
suffice this request.
• Provide the name(s) of the person, within your organization who was most actively
concerned with managing each project;
• List and describe all legal claims against any member of the team alleging errors and/or
omissions, or any breach of professional ethics, including those settled out of court,
during in the past five (5) years.
2. Project Manager's Experience:
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Commission Memorandum
RFQ for Required Building Re-certification
July 18, 2012
Page 3 of5
2. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the individual(s)
who as proposed will be selected to serve as Project Manager(s). These individuals must
have a minimum of (5) five years' experience in their designated professional specialization.
Additionally, the selected Project Managers(s) must provide examples of three previous
projects that demonstrate their experience and capacity in performing professional services
contracts for public sector clients with focus on municipal residential improvement projects.
3. Previous Similar Projects:
Please provide a list of a minimum of five projects which demonstrate the Team's
experience in providing the services for the listed scope of services above. Please provide
the following information for each sample project.
• Client name, address, phone number, email.
• Consultant (Architect, Engineer, other) name, address, phone number, fax and/or
e-Mail address.
• Description of the scope of the work.
• Month and Year the project was started and completed.
• Total cost and/or fees paid to your firm.
• Total cost of the construction, estimated and actual.
• Role of the firm and the responsibilities.
4. Qualifications of Project Team:
Provide a list of the personnel to be used on this project and their qualifications. A resume of
each individual, including education, experience, and any other pertinent information shall be
included for each team member to be assigned to this project.
5. Project Approach:
Provide a detailed description on the Project Team approach to the required services.
Information should include:
• Organizational structure of project team.
• Project specific approach.
RFQ PROCESS
The procedure for response, evaluation and selection will be as follows:
1. RFQ issued
2. Pre-qualification meeting
3. Receipt of qualificaiton packages
4. Opening and listing of all responses received.
5. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations
to the Evaluation Committee.
6. The Evaluation Committee will recommend to the City Manager the proposal(s) that the
Evaluation Committee deem to be in the best interest of the City by using the following
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Commission Memorandum
RFQ for Required Building Re-certification
July 18, 2012
Page 4of5
criteria for selection:
TQtal Criteria
Points ·.·.
25 The experience, qualifications and portfolio of the Principal Firm
30 The experience and qualifications of the professional personnel
assigned to the Project Team and the Project Manager, as well as their
familiarity with this project and a thorough understanding of the
methodology and aRm-oach to be used in this assignment
20 Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
5 Willingness to meet time and budget requirements as demonstrated by
past performance, methodology_ and aQRfOach
5 Certified minority business enterprise participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of
certification for minority business enterprise participation. Accepted
minority business enterprise certifications include the Small Business
Administration (SBA), State of Florida, or Miam~Dade County
5 Location
5 Recent, current and projected workloads of the firms
5 The volume of work previously awarded to each firm by the City, with the
object of effecting an equitable distribution of contracts among qualified
firms, provided such distribution does not violate the principle of
selection of the most highly qualified firm
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5) points
to Proposers, which are, or include as part of their proposal team, a Miami Beach-based
vendor as defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five (5)
points to Proposers, which are, or include as part of their proposal team, a small business
concern owned and controlled by a veteran(s) or a service-disabled veteran business
enterprise, as defined in the City's Veterans Preference Ordinance.
7. The City Manager shall recommend to the City Commission the firm or firms, acceptance of
which the City Manager deems to be in the best interest of the City.
8. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject the City Manager's
recommendation(s) and select another response or responses. In any case, City
Commission shall select the response or responses, acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
9. Negotiations between the selected respondent and the City take place to arrive at
agreement terms. If the City Commission has so directed, the City may proceed to negotiate
an agreement with a respondent other than the top ranked respondent if the negotiations
with the top ranked respondent fail to produce a mutually acceptable agreement within a
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Commission Memorandum
RFQ for Required Building Re-certification
July 18, 2012
Page 5of5
reasonable period of time.A proposed contract is recommemed by the City Manager to the
City Commission for approval.
1 0. If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the issuance of a
Request for Qualifications (RFQ) for the required building recertification.
KGB/JGG/FH~RWS
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