C7D-Execute Amendments To Various Contracts Purchase Of Janitorial SuppliesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendments To The Contracts Between The City Of
Miami Beach And Central Poly Corp.; Dermatec Direct; Hospitality Purchasing LLC; Hudson Plastic Corp.;
Janitor's Supply Outlet; Pride Enterprises; Rex Chemical Corp.; Songahi, Inc.; Totalpack, Inc.; And Troy
Industries, Inc.; Dated August 8, 2011, For The Purchase Of Janitorial Supplies, In The Estimated Annual
Amount Of $183,000; Said Amendments Approving The First Year Renewal Option Of The Contracts, And
Further Amending Section 2.2 (Terms) Of Such Contracts To Allow Subsequent Renewals By The City
Mana er, At His/Her Sole 0 tion And Discretion.
Key Intended Outcome Supported:
Ensure well maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
87.2% of residents, and 85% of businesses rated the appearance and maintenance of the City's public
buildings as excellent or good.
Issue:
I Shall the City Commission adopt the Resolution?
Item Summary/Recommendation:
The Mayor and City Commission at its July 13, 2011 City Commission meeting awarded contracts to Best
Janitorial & Supplies, Inc.; Calico Industries, Inc.; Central Poly Corp.; Dermatec Direct; Hospitality Purchasing
LLC; Hudson Plastic Corp.; lnterboro Packaging Corp.; Janitor's Supply Outlet; Pride Enterprises; Quill Corp.;
Rex Chemical Corp.; Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc., as primary and secondary
vendors per line item, pursuant to Invitation to Bid (ITB) No. 5-10/11, for the purchase of janitorial supplies
Citywide, in the estimated annual amount of $183,009.
The purpose of this Resolution is to recommend the first year renewal of these contracts, and to amend
Section 2.2 of the contracts, to allow renewal for the second option year, by the City Manager, at his/her sole
discretion.
It is the Administration's recommendation to renew all contracts except Best Janitorial & Supplies, Inc. (Best).
Best was not able to maintain the delivery schedule during the term of the contract, resulting in the supplies
being ordered from the secondary vendors, Hospitality Purchasing and Troy Industries.
Performance Evaluations have been received from the user Departments with favorable feedback for all
other vendors awarded contracts.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount
Funds: 1
D 2
3
4
OBPI Total ~
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
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T:\AGENDA\2011\7-
M'IAMI BEACH 197
Account
AGENDA ITEM _C-_7----=0=---
DATE 7-/3-/2...
ce MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Kathie G. Brooks, Interim City Manager. -'if~/-!-.
July 18, 2012 /
1
.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENTS TO THE CONTRACTS
BETWEEN THE CITY OF MIAMI BEACH AND CENTRAL POLY CORP.;
DERMATEC DIRECT; HOSPITALITY PURCHASING LLC; HUDSON PLASTIC
CORP.; JANITOR'S SUPPLY OUTLET; PRIDE ENTERPRISES; REX
CHEMICAL CORP.; SONGAHI, INC.; TOTALPACK, INC.; AND TROY
INDUSTRIES, INC.; DATED AUGUST 8, 2011, FOR THE PURCHASE OF
JANITORIAL SUPPLIES, IN THE ESTIMATED ANNUAL AMOUNT OF
$183,000; SAID AMENDMENTS APPROVING THE FIRST YEAR RENEWAL
OPTION OF THE CONTRACTS, AND FURTHER AMENDING SECTION 2.2
(TERMS) OF SUCH CONTRACTS TO ALLOW SUBSEQUENT RENEWALS
BY THE CITY MANAGER, AT HIS/HER SOLE OPTION AND DISCRETION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure well-maintained facilities.
FUNDING
Funding required until September 30, 2012 was approved by the Office of Budget and
Performance Improvement (OBPI) through the budgeting process for Fiscal Year
2011/2012.
Commencing on October 1, 2012, the estimated annual cost of $183,000 associated with
the purchase of janitorial supplies will be subject to funds availability approved through the
budgeting process during subsequent Fiscal Years. Should additional funding be required
due to increased need of supplies, funding will be subject to the review and approval of
OBPI.
ANALYSIS
The Mayor and City Commission at its July 13, 2011 City Commission meeting awarded
contracts to Best Janitorial & Supplies, Inc.; Calico Industries, Inc.; Central Poly Corp.;
Dermatec Direct; Hospitality Purchasing LLC; Hudson Plastic Corp.; lnterboro Packaging
Corp.; Janitor's Supply Outlet; Pride Enterprises; Quill Corp.; Rex Chemical Corp.;
Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc., as primary and secondary vendors
per line item, pursuant to Invitation to Bid (ITB) No. 5-10/11, for the purchase of janitorial
supplies Citywide, in the estimated annual amount of $183,009.
198
Commission Memorandum -ITB 5-09110 Purchase of Janitorial Supplies
July 18, 2012
Page2
The purpose of this Resolution is to recommend the first year renewal of these contracts,
and to amend Section 2.2 of the contracts to allow renewal for the second option year, by
the City Manager, at his/her sole discretion.
It is the Administration's recommendation to renew all contracts except Best Janitorial &
Supplies, Inc. (Best). Best was not able to maintain the delivery schedule during the term
of the contract, resulting in the supplies being ordered from the secondary vendors,
Hospitality Purchasing and Troy Industries.
Performance Evaluations have been received from the user Departments with favorable
feedback for all other vendors awarded contracts.
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute amendments to
the contracts between the City Of Miami Beach and Central Poly Corp.; Dermatec Direct;
Hospitality Purchasing LLC; Hudson Plastic Corp.; Janitor's Supply Outlet; Pride
Enterprises; Rex Chemical Corp.; Songahi, Inc.; Total pack, Inc.; and Troy Industries, Inc.;
dated August 8, 2011, for the purchase of janitorial supplies, in the estimated annual
amount of $183,000; said Amendments approving the first year renewal option of the
contracts, and further amending section 2.2 (Terms) of such contracts to allow subsequent
renewals by the City Manager, at his/her sole option and discretion.
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RESOLUTION TO BE SUBMITTED
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