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C7Y-Approve Sole Source Purchase Channel Monster Grinder At Sewer Pump Station NCOMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Approving Pursuant To Section 2-367 (D) Of The Miami Beach City Code, The Sole Source Purchase Of Replacement Parts And Service For The Existing Channel Monster Grinder At Sewer Pump Station No. 28 From JWC Environmental, The Manufacturer Of The Grinder, And Exclusive Supplier Of Replacement Parts, In The Estimated Annual Amount Of $35,381.99 For Fiscal Year 2011/12, And The Purchase Of A Spare Channel Monster Grinder In The Amount Of $134,844. Key Intended Outcome Supported: Ensure well maintained infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): N/A Issue: I Shall the Mayor and City Commission Adopt the Resolution? Item Summary/Recommendation: Purchase Order No. 018051 in the amount of 15,581.99 was issued on 12/19/2011 to JWC Environmental for the purchase of replacement parts and service for the Channel Monster grinder. Public Works Department has requested an increase to PO 018051 in the amount of $19,800 for additional parts required, bringing the total amount of the PO to $35,381.99, bringing the amount over the $25,000 threshold allowed by the Administration to issue Purchase Orders. The purpose of this Resolution is to request approval to issue a Purchase Order to JWC Environmental, the manufacturer and exclusive supplier of replacement parts for the grinder, in excess of $25,000. Additionally, to request approval to purchase a spare grinder in the amount of $134,844. This request for a sole source of parts and service and the purchase of a spare grinder will allow Public Works to respond to grinder failures in a timely and cost effective manner, and to minimize by-pass operations, overtime expenditures, and the risk of sanitary sewer overflows on public streets or in private property. ADOPT THE RESOLUTION. Advisory-Board Recommendation: I N/A Financial Information: Source of Amount Funds: 1 $19,800 EJ 2 $134,844.00 3 I 4 OBPI Total Financial Impact Summary: N/A islative Trackin Assistant City RA FB T:\AGENDA\2012\7 -18-12\J C9 MIAMIBEACH 491 Account Approved 425-0420-000342 Public Works Department Sewer Account Machinery & Equipment Account Number 425-0420-000674 AGENDA ITEM _C_7-..L.Y_ DATE 7-/f-/2- ~ MIAMI BEACH -- City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of the City Commission Kathie G. Brooks, City Manager /~ #--• July 18, 2012 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, APPROVING PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF REPLACEMENT PARTS AND SERVICE FOR THE EXISTING CHANNEL MONSTER GRINDER AT SEWER PUMP STATION NO. 28 (28th STREET/PINE TREE DRIVE) FROM JWC ENVIRONMENTAL, THE MANUFACTURER OF THE GRINDER, AND EXCLUSIVE SUPPLIER OF REPLACEMENT PARTS, IN THE ESTIMATED ANNUAL AMOUNT OF $35,381.99 FOR FISCAL YEAR 2011/12, AND THE PURCHASE OF A SPARE CHANNEL MONSTER GRINDER IN THE ESTIMATED AMOUNT OF $134,844. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME Ensure well-maintained infrastructure. FUNDING Funding will be provided from the following account for Fiscal Year 2011/2012: $ 19,800 Public Works Department Sewer Account Number 425-0420-000342 $134,844.00 Machinery & Equipment Account Number 425-0420-00067 4 ANALYSIS The purpose of this Resolution is to request approval to issue Purchase Orders to JWC Environmental in excess of $25,000, for the purchase of replacement parts and service for the Channel Monster grinder located at Sewer Pump Station No. 28. Sewer Pump Station No. 28 is one of the City's largest sewer lift/booster pump stations processing approximately 7,000,000 gallons per day. It is located at 28th Street and Pine Tree Drive. The Channel Monster sewer grinder {the "grinder") grinds large solids into small pieces that will not damage the station's pumps. The grinder is an existing component of Sewer Pump Station No. 28, and it was installed as part of the city wide pump station improvements in 2007. The installation was reviewed and approved by the City's industry expert/consultant, COM, which reviewed the submission from JWC Environmental in 2007 to ensure that this grinder met all the requirements to 492 Commission Memorandum-JWC Environmental July 18, 2012 Page 2of2 fulfill the City's needs (Attachment 1 ). The station must be shut down when the grinder is out of service and it becomes necessary to by- pass the station to protect the pumps from being clogged with solids and damaged. The by-pass set up is necessary to avoid the sanitary sewer from overflowing onto the public streets and backing into private properties. By-pass operations require the rental of large portable pumps and installation of temporary piping above ground and outside the pump station. The by-pass operation also requires 24n maintenance and monitoring to control the sewer flows and to respond immediately in case of other by-pass or permanent equipment failures that could result in sewer overflows on City streets, therefore creating the need for daily overtime work. On average, the total cost for labor and equipment for by-pass operations is on the order of $3000 per week. In December, the station required service and repairs at a cost of $15,581.99. Presently, the station is operating at 60 percent capacity due to the present condition of the grinder. If the situation continues to deteriorate, then by-pass pumping will be required. An estimate has been received for $19,800 to replace the grinder teeth (Attachment 2). Therefore, it is requested to increase the total amount of the existing purchase order to the sum of $35,381.99. The Public Works Department is also recommending the acquisition of a spare grinder assembly in order to eliminate the need of rental of by-pass pumping equipment and the additional operational overtime expenditures. The new grinder will be available to swap out the existing grinder in case of failure. At that point, that grinder can then be repaired and readied for future use. Please see attached quote obtained from JWC Environmental for the spare grinder (Attachment 3). JWC Environmental is the sole manufacturer of the Channel Monster sewer grinder and the exclusive source for parts and service for this equipment (Attachment 4). This request for a sole source of parts and service will allow Public Works to respond to grinder failures in a timely manner, and to minimize by-pass operations and overtime expenditures. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the attached Resolution, herein approving the purchase of replacement parts and service for the Channel Monster grinder at Sewer Pump Station No. 28 from JWC Environmental, the manufacturer of the grinder, and exclusive supplier of replacement parts, in the estimated annual amount of $35,381.99 for Fiscal Year2011/12, an increase of$19,800, and the purchase of a spare Channel Monster grinder in the amount of $134,844. JGG/FHB/JJF/MA T:\AGENDA\2012\7-18-12\JWC Environmental Sole Source rev-Memo.doc 493 RESOLUTION NO.----- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, APPROVING PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF REPLACEMENT PARTS AND SERVICE FOR THE EXISTING CHANNEL MONSTER GRINDER AT SEWER PUMP STATION NO. 28 (28th STREET/PINE TREE DRIVE) FROM JWC ENVIRONMENTAL, THE MANUFACTURER OF THE GRINDER, AND EXCLUSIVE SUPPLIER OF REPLACEMENT PARTS, IN THE ESTIMATED ANNUAL AMOUNT OF $35,381.99 FOR FISCAL YEAR 2011/12, AND THE PURCHASE OF A SPARE CHANNEL MONSTER GRINDER IN THE ESTIMATED AMOUNT OF $134,844. WHEREAS, Sewer Pump Station No. 28 is one of the City's largest sewer lift/booster pump stations processing approximately 7,000,000 gallons per day; and WHEREAS, the Chanel Monster sewer grinder (the "grinder") grinds large solids as well as debris before those solids are carried with the flow to be handled by the pumps; and WHEREAS, at any time the grinder is out of service, it is necessary to place the pump station on by-pass mode to protect the pumps from being clogged with solids, and eventually damaged, and to avoid the sanitary sewer form overflowing on to the public streets and backing into private properties; and WHEREAS, by-pass operations require the rental of large portable pumps and installation of temporary piping above ground and outside the pump station; and WHEREAS, the by-pass operation also requires 24/7 maintenance and monitoring to control the sewer flows and to respond immediately in case of other by-pass or permanent equipment failures that could result in sewer overflows on City streets, therefore creating the need for daily overtime work; and WHEREAS, in December, the station required service and repairs at a cost of $15,581.99 and presently, the station is operating at 60 percent capacity due to the present condition of the grinder; and WHEREAS, an estimate has been received for $19,800 to replace the grinder teeth and therefore, it is requested to increase the total amount of the existing purchase order to the sum of $35,381.99; and WHEREAS, the Public Works Department is also recommending the acquisition of a spare grinder assembly in order to eliminate the need of rental of by-pass pumping equipment and the additional operational overtime expenditures in , the amount of $134,844; anel WHEREAS, JWC Environmental is the sole manufacturer of the "Channel Monster" sewer grinder and the exclusive source for parts and service for this equipment; and WHEREAS, this request for a sole source of parts and service will allow Public Works to respond to grinder failures in a timely manner, and to minimize by-pass operations and overtime expenditures. 494 NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the purchase of replacement parts and service for the Channel Monster grinder at Sewer Pump Station No. 28 from JWC Environmental, the manufacturer of the grinder, and exclusive supplier of replacement parts, in the estimated annual amount of $35,381.99 for fiscal year 2011/12, and the purchase of a spare Channel Monster grinder in the estimated amount of $134,844 PASSED and ADOPTED this ___ day of-----' 2012. ATTEST: CITY CLERK MAYOR T:\AGENDA\2012\7-18-12\JWC Environmental Sole Source-Reso.doc 495 800 Brickell Ave., Suite 710 Miami, Fl 33131 To: ~i_9_~,L~~: __________________ _ ?3.?? ~!i!!!!l9_l30C!~ Attn: Lou Beck 1. APPROVED 2. APPROVED AS NOTED 3. APPROVED AS NOTED/CONFIRM 4. APPROVED AS NOTED/RESUBMIT Comments: CC: Hiram Siaba Field File 0 Attachment 1 TRANSMITTAL Date: _3t212S>.fJ.1 ___ .. -. ---.. ------------ Job: 09381_-:41L36::0.2R ______ -------- Water _an~LWa.s..tewarei.PJJ.mttStation !Jpgrade _ ---------------------- 5. NOT APPROVED 6. COMMENTS ATTACHED 7. RECEIPT ACKNOWLEDGED 8. FOR YOUR REVIEW c c c B ~d~ Y .... ·-··· -·--c --------·---· ·-·-----·· Beatriz rrero 496 SHOP DRAWING REVIEW COMMENTS City of Miami Beach Water and Wastewater Pump Station Upgrades Reprocurement S.D. Submittal No. D-11332-001-A S.D. Description: Channel Monster Grinder@ Pump Station# 28 CDM Project No. 9381-002R Date: March 1, 2007 STATUS OF S.D. APPROVED AS NOTED COMMENTS -Steve Martin- 1. Confirm that the dimensions of the existing channel have been field verified and taken into consideration before the frame assembly is designed and fabricated. 2. Drawing CDA 1161-103728 indicates that the Grinder unit will be installed in the existing channel approximately 2-ft upstream of the designed location. We have no objections to this. However, this will be necessary to extend the new handrail to accommodate the new location of the unit. The Contractor shall coordinate the requirements for grating and handrail with the actual installed location of the new unit. Page 1 of 1 SD#D-11332-001-A.doc 497 CARDINAL CONTRACTORS ,., rJ j 1 (/ll~iln~Min1' {;ij.'17Jl.f.iu.telii9·n Sewage Treatment Works Water Treatment Works Substructure Construction Via: UPS TO: CDM 800 Brickell Avenue Suite 700 Miami, Florida 33131 ATTN: James E. Crane, P. E. DATE: RE: PH: 954-587-0520 FAX: 954-587-6653 5365 Stirling Road Ft. Lauderdale, FL 33314 Febru~12,2007 City of Miami Beach Pump Station Upgrade City Project Bid No. 10-02 I 03 Widell, Inc. Job No. 672 Submittal D-11332-001-A WEENCLOSETHEFOLLO~G: ~Sh~o~p~D~r~a~w~m~g~s---------------------------------------- NO. DWGNO. DESCRIPTION COPIES 10 Binders Channel Monster Grinder @, WWPS 28 I SUBMITTED BY: I JWC Environmental/ Heyward I P. 0. No. I A-672-36 FOR: m APPRovAL o coRRECTION & RESUBMISSION D FINAL APPROVAL D APPROVED AS NOTED, PROCEED REMARKS: cc File Field Chrono City Miami Beach, c/o H. Siaba 498 D APPROVED, PROCEED D USE::.__ ,.._, --· c:~ c:- -J '""•-=·· -=~ ... !"·.--"'::. .;:o ------------~------------------------------······· ·······-······ CARDINAL CONTRACTORS f~~~e~ PH: 954-587-0520 FAX: 954-587-6653 .5365 Stirling Road Sewage Treatment Works Water Treatment Works Substructure Construction Submittal No. Item: Specification Section: Location Ft. Lauderdale, FL 33314 D-11332-001-A Channel Monster Grinder 11332 Wastewater Pump Station No. 28 CERTIFICATION STATEMENT: By this submittal, I hereby represent that I have determined and verified all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data and I have checked and coordinated each item with other applicable approved shop drawings and all Contract requirements. CARDINAL CONTRACTORS ~ Project Manager ~· :li~~n;;- ~;_CT::l~- ----r.;~t~·~"ti) ·-\·~~o: t: t u..mansiortS. ThU.!i:-t,Qil'!Jtrt.~t's ro'J;'CW l)l thi:."! :;r,.;;:,;> -.;'!.,;.'" ;· .; "v. t ~-,.. ~} ~:i ~·.; C~U!_;)r(IP!"d 0f1£! t~~fa~zyti·H:; -':l ~r,;;v~1 fA~ ·• i i,~ ~ ..... ,::" ':""t!';t;~·t, ·. ;_~1:~, ', dtt&ien ncn{,~l ThM re/'!\','J L~l<-:,., !~ •i ~~·: •••• • '.' ;:· ~>;_,3•;r,t;t: t ~;."'t!= in the S:Vb<'llilb~ Cf ffCt'~: !ht;. ~;r.!W::..<":;..~::· ~::;. .. ;:\.>•:'.~~ ·,, : .•,::'d.t fmmth·'ltcnt:ar.;t)r'~um<~.l~ -:·; .• ·.r::~.;.··-·:· .. ·-:~;... !':~~ (!\monsioo5 of ~~br£::ll'•;.!• ~l",'l ·~u~~~·~~.:·, .. · ·~. :~ .• ··. $eqt:;;{:J.":S:i0Hl((,®Uit:!lnlt;Jf'S'fl...\!~:r/ .~~!:;. '•:•:';.'.~·;.;·• :.;" !i!J~~.c~~($\L. anti tor •. r:u!'A':; or tlfhlsslons ; ~ !:·~1 !:rtJ' davintkm:s • · ':l~.,. dataJlt:o and \~·b;C·; •. :'lchniquos, I ;;;.;;··~-2k!ib. .. f..Ao,.f:n., .. ':· ... '~l~~~A8nn: ~~~~.ho....:M~~ Cardinal Contractors· 672 I Project: Water and Wastewater Pump Station Upgrade, Bid 10·02103 COM Project 9381..002R WIJob672 I Owner: City ofMiaml Beach, florida EllJ)ineer: Camp ·oresser & McKee Inc. Date 2112101 Submittal 11332·001./~ No. Speclf. Di.v. 11.332 Para. No. 1-03 ~ Drawing No. c.o. 6 Drgs. Reviewe_!!.... By - 499 IIII!JA :r~c:::: ~1 Environmental® February 6, 2007 JWC SO 103728 Widell, Inc. 5365 Stirling Road Fort Lauderdale, FL 33314 Attention: Louis J. Beck Reference: JWC Channel Monster™ Miami Beach PS Dear Louis J. Beck: Enclosed please find our submittal packages for the above referenced project. This package includes the engineering data, pertinent drawings and bill of material for equipment. Review & Approval: Once your review is complete, please return one complete copy of the approved drawings and bill of material clearly identifying any remarks or concerns that you may have. If, at anytime during the review, you have any questions or need additional information, please feel free to contact me at (714) 428-4790. Shipping Instructions: Please confirm the contact person, telephone number, job-site address and delivery date. Ship to: Widell Engineering Construction Jobsite Trailer 7290 Dickens Avenue Miami Beach, FL 33141 Attention: Phone: {954) 931-1564 Request Delivery Date: Shipping Instructions: Upon receipt of the equipment, please check the packing list to make sure all items have- been received. If there is any discrepancy, any part of the shipment appears to be~ damaged upon arrival or missing, you should request a carrier inspection, and notify JWC as soon as possible. Purchaser is responsible to keep equipment and/or material in a safe, dry place, protected from the elements, vandals or thieves. 500 Ay~c::: V' Environmentar Supply by Otlters: The following items are to be supplied by Others: 1. Unloading of new equipment and removing existing equipment. 2. Installation of new equipment. 3. Civil works and electrical wiring and conduit. 4. Anchor bolts. Clarifications: Please review the following item(s) that clarifY any deviations or additional information: 1. Please notify JWC ifthe power supply is not 460V, 3ph, 60Hz. 2. Please advise any requirement on delivery and installation dates. Currently the project has not been released for manufacturing. Upon receiving approval of the submittal package, the project will be released for manufacturing. At that time, an estimated shipping schedule can be determined. We are looking forward to a successful delivery and installation of this project and other future projects. Best regards, David Tran, PE Project Engineer Tel: (714) 428-4790 Fax: (714)549-4007 Email: davidt@jwce.com 501 ::.-~-: Environmental® SUBMITTAL DATA Widell, Inc. 5365 Stirling Road Fort Lauderdale, FL 33314 Project Name: Miami Beach PS Sales Order Number: 103728 502 ·-; DATE JWCES.O. PROJECT NAME SOLD TO SUBMITTAL DATA FEBRUARY 6, 2007 103728 MIAMI BEACH PS WIDELL INC. EQUIPMENT TO BE FURNISHED: ONE (1) MODEL CDD5016-XDM2.5 CHANNEL MONSTER GRINDER MODEL CUTTERS SEALS DRIVE BAR SCREEN FRAME PAINT SERIAL NO. CAST IRON CHANNEL MONSTER, 50" CUTTING CHAMBER, 1/2" DIAMETER 304 STAINLESS STEEL COIL WITH I" PITCH 11-TOOTH CAM, AR500 LUGGED TUNGSTEN CARBIDEIBUNA-N ELECTRIC MOTOR, IOHP TENV XP IMMERSIBLE, 460V 3PH 60HZ, 254TC FRAME 1.15SF, REDUCER WITH 29: I REDUCTION RATIO WITH 40' CABLE. ELECTRIC MOTOR, 1 HP TENV XP IMMERSIBLE, 460V 3PH 60HZ, 145C FRAME 1.15SF, REDUCER WITH 377:1 REDUCTION RATIO WITH 40' CABLE. OVERFLOW BARSCREEN FOR 66" CHANNEL WIDTH, 13" HEIGHT, 316 SST. 3 I 6 SST ANGLE FRAME FOR 66" WIDE AND 81" DEEP CHANNEL, WITH SLIDE GATE TNEMEC EPOXY GREEN MUFFIN MONSTER SERIAL NO.: 103728-1-1 ONE (1) MODEL PC2223 MOTOR CONTROLLER DRAWING ENCLOSURE FEATURES VOLTAGE SERIAL NO. PC2223-103728-A NEMA 4X 316 STAINLESS STEEL DWG# CFll-308 (36X30X08) ONE (t) tAIL CONTACT AND ONE (1) RUN CONTACT, 1 OA RATED; MAIN RO:fARY DISCONNECT SWITCH, FUSED BRANCH CIRCUITS, MOTOR OVERTEMPS, SIEMENS S7-200 PLC (1) 10 HP/7.5 KW AT 460V /3-PHASE /60HZ (2) lHP /0.75KW AT 460V /3-PHASE/ 60HZ CONTROLLER SERIAL NO.: 103728-2-1 503 =--~-::. Environm.ental<I!J IClJSt<)mE~r:. Miami Beach •t;.,~nr:::u~r Name: Martha Torres 305-673-7660 . 786-394-4826 Attachment 2 Southeast Service Center 4485 Commerce Dr. Suite 109 Buford, GA 30518-3473 Phone: {770) 271-2106 (800) 331-8783 Fax: (770) 925-9406 Quote Date: 09/29/2011 Terms: Net 30 Days Pricing: Valid 60 Days Freight Terms: FOB Buford, GA Page 1 ofl QUOTE FOR MUFFIN MONSTER SPARE PARTS DESCRIPTIQN QTY UNIT PRICE EXTENDED PRICE 40071-0011 11 Tooth Cam Cutter ARSOO 108 $125.00 40025 AR500 Steel Spacer 108 $56.00 Grinder Serial # 103728-1-1-01 Freight PP and Add 1 $252.00 Total: Lead Time 1 Weeks Notes: . Please fax a Purchase Order for the Total amount with a correct Bill to Address and Ship to Address and I will complete the order. Please let me know how to ship items, i.e. UPS Ground, Overnite etc. Please call me if you have any questions or concerns. Thank-You! Rick LeShane JWCE Product Support 504 $13,500.00 $6,048.00 $252.00 $19,800.00 Item# otes: --~-= Environmental® Customer: Miami Beach Contact Name: Martha Torres Phone: 305-673-7680 Fax: 786-394-4826 E-mail: Martha Torres@miamibeachfl.gov Description Model CDD5016-XDM2.5 New Cutter Cartridge 11 Tooth Cam Cutters 1:1 Stack 8620 STL Stainless Steel Coil Drums Buna Elastomer Seal Assemblies Cork and Rubber Gaskets 3 New Motors 3 New Reducers Painted Epoxy Green Reference Grinder SN:1 03728-1-1 Qty Attachment 3 Eastern Service Center 4485 Commerce Drive Suite 109 Buford GA 30518 Phone: 770-271-2106 800-331-8783 Fax: 770-925-9406 Quote Date: 7/5/2012 Terms: Net 30 Days Pricing: Valid 60 Days Freight Terms: FOB Buford GA Unit Price $134,844.00 Total Extended Price Delivery $134,844.00 4 to 6 Weeks ARO 1. Price does not include the Controller, Start up, Removal or Installation of the Equipment. 2. Freight is Included 3. JWCE's standard one year warranty is included. By: JWC Environmental, LLC Adam Barlow Phone: 1-800-331-8783 Fax: 770-925-9406 Email: adamb@jwce.com 505 I~«: Environmental® To Martha Torres Date 6/5/12 From: Adam Barlow Subject: Sole Source for Muffin Monster Parts Attachment 4 JWG -southeast 4485 Commerce Dr. Buford, GA 30518 Tel: 800-331-8783 Tel: 770-925-7376 Fax:77G-925-9406 JWC Environmental is the inventor and owner of the Muffin Monster, Channel Monster, Auger Monster, Screenings Washer Monster, Honey Monster and Monster Separation System. We hold numerous patents and trademarks on these products. JWC Environmental is the sole manufacturer of these products and the exclusive source for service parts for this equipment. Please feel free to contact me at 1-800-331-8783 or adamb@jwce.com if we can provide any additional information 506 The Monster Family is Growing www.jwce.com/headworks