R7M-Amend Resolution 2003-25171 BODR For The Bayshore ROW Improvement ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving an Amendment to
Resolution No. 2003-25171, which approved the modifications to the BOOR for the Bayshore Right of Way Improvement
Project; said amendment amending the BOOR as follows: A) incorporating implementation of HOA requested roadway
width and landscape items (11 Points); B) providing additional stormwater upgrades to the area known as Zone 4 in the
BOOR; and C) providing complete milling and resurfacing of the roadway in lieu of asphalt overlay. The Administration
also recommends that the Mayor and City Commission of the City of Miami Beach, Florida authorize the Mayor and City
Clerk to execute Amendment No. 23 to the Professional Services Agreement between the City of Miami Beach, Florida,
and CH2M Hill for the Professional Landscape, Architectural and Engineering Services for the Right-of-Way
Infrastructure Improvements Program for Neighborhood No.8 Bayshore and Sunset Islands, dated May 16, 2001 (the
Agreement), in the negotiated not-to-exceed amount of $200,401, for Additional Design Services for the Bayshore
Neighborhood No. 8A Package, and $7,440, for reimbursable expenses, for a grand total not-to-exceed amount of
$207,841, with previously appropriated Stormwater Bond funding.
Key Intended Outcome Supported:
Ensure Well Maintained Infrastructure and Ensure Well DesiQned, Quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.): Ensure value and timely delivery of a quality capital project.
Issue:
I Shall the City Commission aerrove the amendment to the design contract?
Item Summa {Recommendation:
HOA Requests I Revisions -11 Points:
In early 2010, the neighborhood association (HOA) requested that the City consider changing the width of some streets
in the project area as well as some aspects of the completed design. On August 25, 2011, and prior to commencement
of construction, members of the Bayshore HOA met with Cl P to, again, request thatthe eleven ( 11 ) items be considered
for incorporation into the project design. The final, agreed to, eleven (11) Points were presented to the residents during
the publicly advertised Community Pre-Construction Meeting of August 31, 2011.The requested changes were either not
part of the BOOR, upon which the project design was developed, or were modifications to the BOOR.
Additional Stormwater Upgrades:
After a major storm event that occurred on October 30, 2011, which flooded a substantial area of the Central Bayshore
neighborhood, the PWD and CIP were approached by concerned residents. The residents requested for the City to
expedite revisions to the design of the stormwater facilities to provide additional relief from potential flooding conditions
within the timeline of the current construction contract. After further evaluation by the EOR and the City's stormwater
consultant, it has been determined that without additional stormwater improvements, potential severe flooding from
storms are most likely as the current conditions are not conducive to meeting an adequate level of service. The Central
Bayshore neighborhood's current stormwater management system consists primarily of outfalls served by inadequate
swales, inlets, storm drains, and culverts. The existing design is based upon the recommendations of the City's 1997
Stormwater Master Plan and the subsequent Bayshore neighborhood BOOR. The 2011 City of Miami Beach Draft
Stormwater Master Plan (SMP) developed by COM Smith has indicated that the existing stormwater management
system no longer operates in compliance with the City's current stormwater level of service. Additional improvements
such as relocation of a pump station, introduction of valley gutters for proper conveyance and additional stormwater
infrastructure have been proposed by the EOR in concert with the SMP.
Milling and Resurfacing of Roadwavs:
The existing conditions of the roadway will require significantly more milling than was previously projected for the project.
Field investigations during construction have identified the existing pavement to be in worse condition, as a result of
pavement deterioration and distress, than anticipated. The dire condition of the roadway is not sustainable for the long
term. Both the RPR and the EOR have recommended milling and reconstruction where required to provide a more
durable pavement.
The City desires to include the requested changes as part of the current project construction work. The engineer of
record would revise the existing plans and submit applications for revised permits to the applicable governmental
agencies. The additional cost required for stormwater and pavement upgrades will be requested through the capital
bud et rocess u on com letion of revised construction documents.
Advisory Board Recommendation:
Financial Information:
Source of t!\ Amount
~ds· ..lilt 1 $ 207,841 B~l'ti/J I Total $ 207,841
\ ~
Ci Clerk's Office Le islative Trackin
Maria Hernandez Ext. 2584
MIAMI BEACH 719
Account Approved
431-2205-061357
AGENDA ITEM ------LR ....... l~/'1_,__
DATE 1-{K-£1._
<9 MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Kathie G. Brooks, Interim C~y Manager/~ ~-.
July 18,2012 /
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROVIDING FOR 1) AMENDING RESOLUTION NO.
2003-25171, WHICH APPROVED THE BASIS OF DESIGN REPORT (BOOR)
FOR THE BAYSHORE RIGHT OF WAY IMPROVEMENT PROJECT; SAID
AMENDMENT AMENDING THE BOOR AS FOLLOWS: A) INCORPORATING
IMPLEMENTATION OF HOA REQUESTED ROADWAY WIDTH AND
LANDSCAPE ITEMS (11 POINTS); B) PROVIDING ADDITIONAL
STORMWATER UPGRADES TO THE AREA KNOWN AS ZONE 4 IN THE
BOOR; AND C) PROVIDING COMPLETE MILLING AND RESURFACING OF
THE ROADWAY IN LIEU OF ASPHALT OVERLAY; AND 2) AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 23 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA, AND CH2M HILL FOR THE PROFESSIONAL LANDSCAPE,
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENTS PROGRAM FOR NEIGHBORHOOD NO.
8 BAYSHORE AND SUNSET ISLANDS, DATED MAY 16, 2001 (THE
AGREEMENT), IN THE NEGOTIATED NOT-TO-EXCEED AMOUNTS OF
$200,401, FOR ADDITIONAL DESIGN SERVICES FOR THE RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENTS FOR THE CENTRAL BAYSHORE
NEIGHBORHOOD NO. SA PACKAGE IN ORDER TO INCORPORATE THE
NECESSARY DESIGN CHANGES TO ACCOMMODATE THE PREVIOUSLY
NOTED BOOR MODIFICATIONS; AND $7,440 FOR REIMBURSABLE
EXPENSES, FOR A GRAND TOTAL NOT-TO-EXCEED AMOUNT OF
$207,841; WITH PREVIOUSLY APPROPRIATED STORMWATER BOND
FUNDING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $207,841, has been previously appropriated in the Capital Budget
from Fund 431, Stormwater Bonds 2011 Series as follows:
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Central Bayshore Neighborhood -SA:
$207,841 Stormwater Bond 2011 Series, account# 431-2205-061357.
$207,S41 Total (BP-SA)
BACKGROUND -ENGINEERING
On May 16, 2001, the City of Miami Beach (City) adopted Resolution No. 2001-24387,
approving and authorizing the execution of an agreement with CH2M Hill, Inc. (CH2M Hill) for
professional services for the Right-of-Way (ROW) Infrastructure Improvements Program for
Neighborhood No. 8 -Bayshore and Sunset Islands project pursuant to Request for
Qualifications (RFQ) No. 134-99/00. The agreement was for planning, design, and construction
administration services for the collective Bayshore Neighborhoods which was originally one (1)
project and was subsequently separated into five (5) individual projects via amendments to the
original agreement. These five projects included Central Bayshore Neighborhood SA (Package
BA), Lower North Bay Road Neighborhood 8B (Package 8B), Lake Pancoast Neighborhood 8C
(Package 8C), and the Sunset Islands (Packages 8D and BE).
Since the execution of the original Agreement on May 16, 2001, there have been several
amendments to CH2M Hill's contract which have been either adopted by the City Commission
or administratively approved. All previous amendments are being attached as part of Exhibit A.
Amendment No. 23 is being presented herein for approval by the Mayor and City Commission.
BACKGROUND-BOOR
On April 9, 2003, the City Commission approved the Basis of Design Report (BODR), completed
and submitted by CH2M Hill for the Neighborhood No. 8 Bayshore I Sunset Islands Project. This
BODR was the culmination of a comprehensive planning effort that included input from and
reviews by residents, various City Departments, and the Design Review Board (DRB). The first
workshops occurred in 2001. A complete chronological summary of the history of the planning
and design effort is attached as Exhibit B.
ANALYSIS
The Bayshore Neighborhood No. 8 Right-of-Way Improvements Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of Miami
Beach to improve the quality of life of its residents. The program included citywide water,
wastewater and stormwater improvements; as well as a variety of streetscape enhancement
projects. This Commission Memorandum addresses one (1) of the Bayshore sub-
neighborhoods; Central Bayshore Neighborhood No. SA (Package SA). Other neighborhoods
such as Biscayne Point, Sunset Islands 1 & 2 & Venetian Islands, and Lake Pancoast have
received additional unplanned improvements particularly for water and stormwater
improvements and for milling and resurfacing based on technical needs.
After the planning and design phases, Invitation to Bid (ITB) No. 18-09/10 was issued for
Packages 8A/8C on December 31, 2009. Bids were received by the Technical Review Panel
(TRP), as part of the City's standard Best Value Procurement process for the recommendation
to award the construction contract. Pursuant to the Technical Review Panel's and City
Manager's recommendation, the Mayor and City Commission adopted Resolution No. 2010-
27587 on December 8, 2010 authorizing the award of Packages SA and 8C to Lanzo
Construction Co. of Florida (LCC).
The first Notice to Proceed (NTP-1) was issued to LCC on August 19, 2011. The Pre-
Construction conference took place on October 26, 2011 and the second Notice to Proceed
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(NTP-2) was issued on October 31, 2011. Construction mobilization took place on November 7,
2011. The project has a 24 month schedule and is currently at 25% completion (refer to Exhibit
F, L TC291-2011, dated 11-14-11
HOA REQUESTS I REVISIONS -11 POINTS
In early 2010, following completion of design and permitting services for the Central Bayshore
project area, the neighborhood association (HOA) requested that the City consider changing the
width of some streets in the project area as well as some aspects of the completed design.
Several meetings highlighting this request took place as follows:
• February 5, 2010 -LTC advising commission of the design activity that has taken place
for the project.
• February 16, 2010-The Neighborhoods and Community Affairs Committee Meeting.
• March 8, 2010-Capital Improvement Projects Oversight Committee Meeting. Report is
sent via Commission Memorandum on May 12, 2010.
• April, 2010 -The Bayshore HOA forwarded a letter to the CIP Department highlighting
eleven (11) key issues/concerns (Refer to Exhibit C attached). A presentation board
graphically depicting the 11 items was also submitted to the City by the HOA for
consideration. These eleven issues/concerns were referenced and discussed at other
publicly-noticed meetings, including:
o May 25, 2010 -The Neighborhoods and Community Affairs Committee Meeting.
o June 28, 2010 -LTC advising Commission of the current project activity. Package
includes the CIPOC, March 8, 2010 Meeting Minutes, April 12, 2010 HOA list of "11
Points", and May 25, 2010 Neighborhoods Committee Memorandum.
o September 22, 2010 -The Mayor's Blue Ribbon Bikeways Advisory Committee
Meeting.
On August 25, 2011, and prior to commencement of construction, members of the Bayshore
HOA met with CIP to, again, request that the eleven (11) items be considered for incorporation
into the project design. CIP approached the Public Works Department (PWD) in several
instances to discuss possible options on behalf of the residents. Subsequent meetings and
correspondence took place between CIP, PWD, Planning and the Parks Department, and a
compromise was reached for the majority of the items. The final, agreed to, eleven (11) Points
were presented to the residents during the publicly advertised Community Pre-Construction
Meeting of August 31, 2011.
The requested changes were either not part of the BOOR, upon which the project design was
developed, or were modifications to the BOOR. Some of the requested changes require
modifications to the City's current Atlantic Greenway Network (AGN -Bike Route Master Plan),
which will need to be updated should these recommendations be approved by the City
Commission. Some of the currently designed roadways were increased in width to
accommodate bike lanes. It is important to underline that the Commission, in the past, has
requested to not impact the landscaping by increasing the pavement width to accommodate for
bike lanes. The plans will require this revision should the Commission decide to accept the
modification to the BOOR and the AGN. The plans will require a revision by the Engineer of
Record to the currently permitted plans. Permits obtained to date are also based on the current
design and will also need to be updated.
The eleven (11) requested HOA items are listed below For a summary, location reference plan,
and requested roadway revisions map refer to Exhibits D, D-1, D-2, and D-3:
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1. Narrow Sheridan Avenue from 30th Street to 40th Street from +/-32 feet to 24 feet and
provide for a bike route (sharrow) and bus bays. The plans currently call for the street to
remain the same width at +/-32 feet. There will be a credit for asphalt paving from the
current budget and an increase for additional swales which should balance out.
2. Narrow North Meridian Avenue from Dade Boulevard to 28th Street and eliminate the
proposed bike lanes and replace with a bike path adjacent to the right-of-way parallel to
the golf course. Reduce the road width to 22 feet. Twenty two feet is the minimum width
allowed on collector streets. The plans currently indicate an increased road width of 28
feet from existing 23 feet. There will be a credit for five feet of new roadway and
elimination of the Bike Lanes from the current budget and an increase for additional
swales.
3. Remove Prairie Avenue from 28th Street to Dade Boulevard from the Central Bayshore
scope of work since this project was already completed by Public Works in 2011. This is
a full credit to the project.
4. The HOA has also requested the removal of the Bike Lanes along Prairie Avenue from
28th to 40th Streets and a reduction in the roadway from 28 feet to 20 feet. PWD strongly
recommended against this since the bike lanes already exist and are part of the adopted
AGN and Prairie Avenue is a collector street No change is recommended to be made to
the plans and there would be no change to the current budget.
4a. Alternative Request-In addition to the removal of the Bike Lanes on Prairie Avenue,
the residents have subsequently requested that Priarie Avenue be reduced to a
minimum allowable roadway width for local roads and that an alternate bike facility be
placed on Royal Palm Avenue. The residents have requested a Bike Boulevard,
however unless Royal Palm is widened, which has not been the desire of the
community, the only feasible bicycle facility which could incorporated in this roadway
would be sharrows. In addition, added costs would be have to be incurred for the
reduction of Prairie Avenue. This alternative would require a change to the current
plans and the currently adopted AGN, as well as generate an increase in the currently
projected construction cost estimate being presented herein. The added cost is due to
a reduction of the roadway width from 28 feet to 22 feet which is not currently budgeted.
5. Retain 28th Street from Sheridan to Prairie Avenues at 24 feet in width with the addition
of sharrows in lieu of bike lanes. The plans currently indicate roadway widening to 28
feet with bike lanes. Redefine the current 10 foot wide multi-use sidewalk from the south
side of 28th Street to maintain pedestrian connectivity with Sheridan Avenue. Establish
connectivity to Prairie and North Meridian Road for safety. There will be a credit for four
feet of new roadway and the concrete sidewalk from the current budget and an increase
for additional swales which should balance out.
6. Narrow 34th Street from Chase Avenue to Pine Tree Drive to 22 feet in width with
sharrows. The plans currently indicate a road width of 28 feet with bike lanes. There will
be a credit for the asphalt and road widening since the existing roadway width is
approximately 23 feet.
7. Fairgreen Drive to remain within its existing width of 16 feet. This can be accomplished
by removing the scope of work from the ROW project and resurfacing the street as a
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separate maintenance project. The plans currently indicate a road widening to 20 feet.
There would be a credit for the asphalt and road widening if the roadway remains at the
current width.
8. The current plans increase 31st Street from Sheridan Avenue to Pine Tree Drive from an
existing width of 15 feet to 20 feet in order to remain continuous with the remaining
street width. The HOA is willing to accept this as a compromise, therefore no change in
the current plans is expected and no additional cost is anticipated.
9. Eliminate all proposed mid-block stamped asphalt decorative treatments and replace
with concrete paver treatments. It is anticipated that the County will not approve mid
block pedestrian crossings due to traffic safety concerns. Moreover, the BOOR would
need to be modified to eliminate the previously requested "traffic tables" and instead
allow the Public Works department will refresh the existing traffic calming analysis along
this neighborhood to determine if traffic calming is indeed warranted and what type of
traffic calming facility would need to be incorporated to mitigate traffic concerns. Under
this scenario the City would be in a better position to a) determine the type of traffic
calming facility and b) allocate the adequate proper funding source for implementation
10. Eliminate all proposed stamped asphalt decorative crosswalks at intersections and
replace with concrete paver treatments. With the exception of 40th Street, current plans
call for stamped asphalt. No changes to the current design plans will be made since a
different type of treatment outside of the adopted stamped asphalt could result in other
neighborhoods generating similar requests throughout the City and funding requests to
be evaluated in concert with all neighborhoods. Additional funds would be required for
this change which is not currently programmed.
11. Eliminate the proposed Royal Palm species on the south side of 40th Street as they are
sporadically spaced and replace with Mahogany species. Add more canopy trees
wherever possible as per the recently completed plan submitted by the HOA. (Refer to
Exhibit D-3). Current permitted plans include up-lighting and shrubs which could be
removed from the scope. Landscape plans will need to be modified to reflect these
changes at minimal or no cost.
Pursuant to the aforementioned requests by the HOA, the City is bringing forth these changes
as part of the current project construction work. The engineer of record would need to revise the
existing plans and submit applications for revised permits to the applicable governmental
agencies. The HOA requested items are not expected to require a significant increase in
construction cost, based upon preliminary estimates. A detailed estimate of probable cost will
be submitted by the consultant once revised construction documents are completed.
ADDITIONAL STORMWATER UPGRADES
The Bayshore neighborhood is bounded by the environmentally sensitive Biscayne Bay Aquatic
Preserve, which is also an Outstanding Florida Water (OFW) and intracoastal waterway. The
area has relatively low-lying and flat topography that experiences high intensity rainfall,
significant tidal influence, limited soil storage for infiltration, and very limited swale storage
capacity due to a high distribution of impervious area.
The Central Bayshore Neighborhood's current stormwater management system consists
primarily of outfalls served by swales, inlets, storm drains, and culverts. The existing design is
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Bayshore -CH2M Hill Additional Revisions and Stormwater Design Services
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based upon the recommendations of the City's 1997 Stormwater Master Plan and the
subsequent Bayshore neighborhood BOOR.
The City's stormwater master plan consultant, CDM Smith, undertook an extensive stormwater
analysis of the Bayshore Neighborhood. The current analysis makes use of modeling from the
Draft Stormwater Master Plan, which is more sophisticated than the previous 1997 Stormwater
Master Plan.
The stormwater master plan determined that Pump Station No. 2 located between Pine Tree Dr.
and Flamingo Dr., can be replaced with a system based on gravity wells and upsized outfalls.
Pump Station No. 2 could then be relocated in a more needed location to the area of 28th St.
and Fairgreen Drive and be used to provide additional stormwater infrastructure within Zone 4
and the North Meridian collection system indicated in Exhibit E-2.
After a major storm event that occurred on October 30, 2011, which flooded a substantial area
of the Central Bayshore neighborhood, the PWD and CIP were approached by concerned
residents. The residents requested for the City to expedite revisions to the design of the
stormwater facilities to provide additional relief from potential flooding conditions within the
timeline of the current construction contract. The Central Bayshore neighborhood's current
stormwater management system consists primarily of outfalls served by swales, inlets, storm
drains, and culverts which currently do not meet the 5 year level of service. The Engineer of
Record is proposing changes outlined below. For a complete summary of the changes and
location plan of the area refer to Exhibits E-1 and E-2, and Exhibits 1-1, 1-2 and 1-4
1. Provide design for a stormwater collection system to serve the southwest portion of the
Central Bayshore area with boundaries roughly defined by W. 28th Street to the south,
Prairie Avenue to the west, Sheridan Avenue to the east and W. 34th Street to the north.
The estimated construction cost for this item is $1,142,134 and is detailed in Exhibit 1-1
attached.
2. Provide a design for the replacement of the existing collection system on North Meridian
Avenue, between W. 28th Street and Dade Boulevard and tie into the recently
constructed 36-inch diameter outfall on Dade Boulevard. The estimated construction
cost for this item is $341 ,400 and is detailed in Exhibit 1-1 attached.
3. In conjunction with the roadway revisions, valley gutters shall also be provided as
appropriate to direct flow to the collection system throughout the project area, as the
limited capacity of the swales within the right of way does not allow for adequate
conveyance and storage. The estimated construction cost for this item is $1,250,665
and is detailed in Exhibit 1-4 attached.
4. To reduce costs and allow for the addition of Item 1 above, relocate the pump station
and pressure injection wells in the basin currently known as Pump Station No. 2
between Pine Tree and Flamingo Drives in the northeast portion of the Central Bayshore
area. The collection and disposal system along Flamingo Drive will be redesigned to
incorporate gravity disposal wells and an upgrade to the existing outfall. The estimated
construction cost for this item is $197,712 and is detailed in Exhibit 1-2 attached.
5. In associated with construction of stormwater improvements, roadway restoration
finishing is estimated to cost $493,395.
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MILLING AND RESURFACING OF ROADWAYS
The existing project plans call for a pavement overlay on all the neighborhood streets. Field
investigations during construction have identified the existing pavement to be in worse
condition, as a result of pavement deterioration and distress, than anticipated. The dire
condition of the roadway is not sustainable for the long term. Both the resident project
representative (RPR) and the engineer of record (EOR) have recommended milling and
resurfacing where required to provide a more durable pavement.
The original BOOR recommended that all roads within the Central Bayshore neighborhood be
resurfaced with a one (1) inch overlay of asphalt and that milling of the roadway be limited to
areas where there is excessive scarring or where the grade (slope) of the road needs to be
modified "to support stormwater drainage. Milling is a process that grinds the existing asphalt
surface to change the slope of the surface and to assist bonding between the existing and new
asphalt courses. Only 20% of the existing road surface was projected to require milling prior to
resurfacing to address scarring and grading issues.
The City desires to include the requested changes as part of the current project construction
work. The engineer of record would revise the existing plans and submit applications for
revised permits to the applicable governmental agencies. The additional cost required for
stormwater and pavement upgrades will be requested through the capital budget process once
a detailed estimate of probable cost is submitted by the consultant upon completion of revised
construction documents.
The estimated construction cost for the milling and resurfacing of the roadways within the
Central Bay.shore project is $986,789 and is detailed in Exhibit 1-3 attached. However, the
amount of above ground funding net of the portions funded by stormwater and water and sewer
is $197,357. A credit for the deletion of Prairie Avenue in the amount of $93,211 is also
included.
ADDITIONAL WATER AND SEWER FUNDING
For the Central Bayshore Neighborhood, water & sewer funding in the amount of $296,037 is
needed for construction more appropriately allocating the proper distribution of above ground
funding between water, stormwater and above ground efforts.
FINANCE AND CITYWIDE PROJECT COMMITTEE DISCUSSION JULY 9, 2011
On July 9, 2012 a presentation was made to the Finance and Citywide Projects Committee
(FCWPC) regarding additional capital budget requests to include warranted infrastructure needs
for stormwater roadway milling and resurfacing, valley gutter improvements; as well as a
recommendation concerning the aforementioned 11 points brought forth in this memo.
Concerns were brought forth by members of the committee and the public regarding the impacts
to mobility by the elimination of assigned bike facilities in lieu of roadway narrowing. Staff
brought to the attention of the Committee a prior Commission direction to obtain approval
whenever a roadway is to be widened to accommodate bike lanes. It is important to underline
that current plans require widening of the roadway to accommodate bike lanes for the Central
Bayshore neighborhood.
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Bayshore -CH2M Hill Additional Revisions and Stormwater Design Services
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A discussion further ensued with the FCWPC agreeing on establishing bike connectivity through
bike lanes/paths along N. Meridian Avenue, and 28th Street, as shown on the current plans, as
well as establishing connectivity from 28th Street north to 42"ct Street via Prairie Avenue. It is
emphasized that the Atlantic Greenway Network Master Plan (AGN) would need to be modify to
reflect any modifications related to the acceptance of these facilities, specifically any removal of
assigned bike lanes along 34th street. Residents also expressed their desire to increase
landscaping and incorporate additional shade trees within the landscape plan at all bike route
areas and throughout the neighborhood.
Commissioner Weithorn expressed concern that the existing speed cushions on Prairie Avenue
currently encroach into the Bike Lanes and cause a hazardous condition to cyclists. Public
Works has advised that the speed cushions can modified to not encroach into the Bike Lanes.
Fernando Vazquez, P.E., CIP Director, indicated that currently, construction is underway and
the need to move expeditiously with the proposed changes to the plans is of utmost priority in
order not to incur additional delays to the project. Overall City staff indicated roadway width
improvements would not have a significant impact on the current budget of the project.
See attached FCWPC Memo dated July 9, 2012 (Exhibit J).
SCOPE OF SERVICES -ENGINEERING
In order to move forward with the HOA requested rev1s1ons and additional storm water
improvements, it will be necessary for the City to provide additional engineering services to
CH2M Hill to provide design services to revise the construction documents, as well as permitting
services to update all necessary permits affected by the proposed design changes. In an effort
to execute the additional work in a seamless and expeditious manner, it is anticipated that all
project design changes will be incorporated into Lanzo's construction contract by change order,
using the current unit pricing provided for in the contract.
Many of the changes are simply modifications to existing contract items with incorporation into
the contract being a straightforward process. However, some of the items will involve new
construction not included in the original contract schedule when this project was issued to bid.
The price will need to be negotiated. If an agreement with LCC cannot be reached, the new
items will be developed into a new construction contract for bidding, and shall follow
construction once Lanzo's work is completed.
The fee being requested by CH2M Hill for this task, including reimbursable expenses is
$207,841.00. The Projects' total construction budget is $22,900,000 for all three packages
(Bayshores A, B & C). A detailed breakdown of the scope of services and fee is included herein
(refer to Exhibits G & H).
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission of the City of Miami Beach, Florida, approve an Amendment to Resolution No.
2003-25171, which approved the modifications to the BODR for the Bayshore Right of Way
Improvement Project; said amendment amending the BODR as follows: A) incorporating
implementation of HOA requested roadway width and landscape items (11 Points); B) providing
additional stormwater upgrades to the area known as Zone 4 in the BODR; and C) providing
complete milling and resurfacing of the roadway in lieu of asphalt overlay. The Administration
also recommends that the Mayor and City Commission of the City of Miami Beach, Florida
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Bayshore -CH2M Hill Additional Revisions and Stormwater Design Services
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authorize the Mayor and City Clerk to execute Amendment No. 23 to the Professional Services
Agreement between the City of Miami Beach, Florida, and CH2M Hill for the Professional
Landscape, Architectural and Engineering Services for the Right-of-Way Infrastructure
Improvements Program for Neighborhood No. 8 Bayshore and Sunset Islands, dated May 16,
2001 (the Agreement), in the negotiated not-to-exceed amount of $200,401, for Additional
Design Services for the Bayshore Neighborhood No. 8A Package, and $7,440, for reimbursable
expenses, for a grand total not-to-exceed amount of $207,841, with previously appropriated
Stormwater Bond funding.
Attachments:
Exhibit A: List of prior Amendments
Exhibit B: Chronological History and Process Summary
Exhibit C: HOA Original Request
Exhibit D: Roadway Width Changes -Existing & Proposed
Exhibit D-1: HOA Compromise-Summary
Exhibit D-2: HOA Compromise -Map
Exhibit D-3: HOA Requested Landscaping
Exhibit E-1: Additional Stormwater Upgrades-Summary
Exhibit E-2: Additional Stormwater Upgrades -Map
Exhibit F: LTC 291-2011 dated 11-14-11
Exhibit G: Amendment No. 23 -Scope of Work
Exhibit H: Amendment No. 23-Detailed Breakdown
Exhibit 1-1 to 1-4 Budget Level Cost Estimates
Exhibit J: FCWPC Memo dated July 9, 2012
KGB/JGG/FV
T:\AGENDA\2012\7-18-12\Bayshores\Bayshore-CH2M Hill Additional Design-MEMO.docx
728
Exhibit A
Prior List of Approved Amendments
Amounts Approved:
Original Contract Value
Amendment No. 1
Amendment No. 2 ·
Amendment No. 3
Amendment No. 4
Amendment No. 5
Amendment No. 6
Amendment No. 7
Amendment No. 8
Amendment No. 9
Amendment No. 1 0
Amendment No. 11
Amendment No. 12
Amendment No. 13
Amendment No. 14
Amendment No. 15
Amendment No. 16
Amendment No. 17
Amendment No. 18
Amendment No. 19
Amendment No. 20
Amendment No. 21
Amendment No. 22
Total Revised Contract Value:
Descriptions:
Original Agreement:
$133,174
$1,913,302
$0
$12,850
$2,500
$55,863
$372,230
$58,128
$24,900
$3,200
$8,680
$10,400
$142,955
$22,156
$15,403
$2,145
$2,947
$15,344
$15,196
$108,000
$0
198,718
$700.000
$3,818,091
May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001-24387,
approving and authorizing the Mayor and City Clerk to execute an agreement with the
Consultant for professional services (the Agreement) for the Right-of-Way Infrastructure
Improvements Program Neighborhood No. 8 Bayshore and Sunset Island project (the
Project), pursuant to Request for Qualifications No. 134-99/00. The Agreement provides for
the detailed planning services for various streetscape, landscape, and utility improvements
within the Bayshore and Sunset Island neighborhoods and the planning effort for the
Bayshore and Sunset Island neighborhoods has been completed and detail design activities
are underway.
Page 1 of 4
729
Exhibit A
Amendment No. 1:
December 10,2003, the Mayor and City Commission adopted Resolution No. 2003-25432.
approving additional design services for planning, design, permitting, bidding I award. and
construction administrative services for the Bayshore and Sunset Island neighborhoods in
the not-to-exceed amount of $1,913,302 and resulting in a revised contract fee of
$2,046,476;and
Amendment No. 2:
FebruarJ 24. 2005. the Agreement was administratively executed, to re-package Sunset
Islands 1 and 2 from Bid Package 8D to Bid Package 8B at no additional cost, resulting in no
change to contract.
Amendment No. 3:
November 8, 2005, the Agreement was administratively executed to include the completion
of a topographic survey along Pine Tree Drive, from \Nest 28th to West 40m Streets, along
the east side of the road, in the not-to-exceed amount of $12,850; resulting in a revised
contract fee of $2,059,326.
Amendment No. 4:
February 17, 2006, the Agreement was administratively executed to include the evaluation,
permitting and preparation of construction cost alternatives for the installation of curb/valley
gutters to Sunset Islands 1 and 2, in the not-to-exceed amount of $2,500; resulting in a
revised contract fee of $2,061 ,826.
Amendment No. 5:
February 16, 2006, the Agreement was executed to include the installation of four (4)
drainage test wells to provide additional information for the preparation of a Letter of
Reasonable Assurance to be submitted to the Florida Department of Environmental
Protection (FDEP), as required in the permit application for the Project. in the not-to-exceed
amount of $55,863; resulting in a revised contract fee of $2,117,689.
Amendment No. 6:
September 6, 2006, the Mayor and City Commission adopted Resolution No. 2006-26283,
approving Amendment No. 6 to the Agreement for the design of ·'P3.2" classified water main
replacements required by the City's Public Works Department, in the not-to-exceed amount
of $372,230; resulting in a revised contract fee of $2,489,919.
Amendment No.7:
September 6, 2006, the Mayor and City Commission adopted Resolution No. 2006-26283,
approving Amendment No. 7 to the Agreement for the design of bike lanes/routes required
by the City's Public 'Narks Department, in the not to exceed amount of $58, ·128; resulting in
a revised contract fee of $2,548,047.
Amendment No. 8:
September 9, 2006, the Agreement was administratively executed to include the design of
alternative parking in the Lake Pancoast area, in the not-to-exceed amount of $24,900;
Page 2 of 4
730
Exhibit A
resulting in a revised contract fee of $2.572.947.
Amendment No. 9:
September 9, 2006, the Agreement was administratively executed to include the design of
road edge treatment to Sunset Islands 1 and 2, in the not-to-exceed amount of $3,200:
resulting in a revised contract fee of $2,576,147.
Amendment No.10:
September 9, 2006. the Agreement was administratively executed to include the design of
resident requested modifications in the Lake Pancoast area; in the not-to-exceed amount of
$8,680; resulting in a revised contract fee of $2,584,827.
Amendment No. 11:
August 6, 2007, to the Agreement was administratively executed for an additional thirty
seven (37) soil borings in Sunset Island No. 1 to verify underground utility services and
potential conflicts, in the not to exceed amount of $10,400; resulting in a revised contract
fee of $2,595,227.
Amendment No. 12:
April 11, 2007, the Mayor and City Commission adopted Resolution No. 2007-26504,
approving Amendment No. 12 to the Agreement for additional services regarding verification
of additional underground utilities to avoid conflicts in 103 boring sites along North Bay Road
between Sunset Drive and Alton Road, in the not to exceed amount of $27,500; and 334
boring sites for Bid Package 8A-Central Bayshore, in the not to exceed amount of $94,675;
and to perform a traffic study at the intersection of West 281h Street and Prairie Avenue, in
the not to exceed amount of $20, 780; all resulting in a revised contract fee of $2,738.182.
Amendment No. 13:
December 20, 2007, the Agreement was administratively executed for additional services to
expand the traffic study of alternative design concepts for the 281
" Street and Prairie Avenue
intersection (previously authorized under Amendment No. 12), in the not to exceed amount
of $22,156; resulting in a revised contract fee of $2,760,338.
Amendment No.14:
December 20, 2007, the Agreement was administratively executed for additional services to
implement miscellaneous design revisions to bike lanes. traffic tables. crosswalks, the 281h
Street and Prairie Avenue intersection, and water mains, in the not to exceed amount of
$15,403: resulting in a revised contract fee of 52,775,741.
Amendment No. 15:
December 7, 2007, the Agreement was administratively executed for additional services to
prepare a re-application package for the Historic Preservation Board for the Lake Pancoast
Bid Package, in the not to exceed amount of $2, 145; resulting in a revised contract fee of
$2,777.886.
Page 3 of 4
731
Exhibit A
Amendment No. 16:
December 7, 2007, the Agreement was administratively executed for additional services for
design services, preparation of materials, and attendance at a meeting with residents
discussing options for the intersection of 28:h Street and Prairie Avenue, in the not to exceed
amount of $2,947; resulting in a revised contract fee of $2,780,833.
Amendment No.17:
January 6, 2009, the Agreement was administratively executed for additional services for
design services. preparation of materials, and attendance at various Board and civic
meetings discussing options on Sunset Islands No. I and II, in the not to exceed amount of
$15,344; resulting in a revised contract fee of $2,796,177.
Amendment No. 18:
January 6, 2009, the Agreement was administratively executed for additional services for
design services necessary for the preparation of a technical memorandum evaluating the
use of exflltration trenches in lieu of a stormwater pump station in Lake Pancoast, in the not
to exceed amount of $15, 196; resulting in a revised contract fee of $2,811,373.
Amendment No. 19:
October 14, 2009, the Mayor and City Commission adopted Resolution No. 2009-27223,
approving Amendment No. 19 to the Agreement which provided for additional design scope
on Sunset Islands No.3 and 4; in the not-to-exceed amount of $108,000.
Amendment No. 20:
April13, 2011, the Mayor and City Commission adopted Resolution 2011-27643, approving
Amendment No. 20 to the Agreement to reallocate funds from construction administration to
bidding and award services for the Neighborhood No.8 Bayshore and Sunset Island, in the
amount of $340,069.99, and decreasing the total construction administration budget from
$371,441 to $31,371.01; resulting in no change to the overall contract fee.
Amendment No. 21:
April13, 2011, the Mayor and City Commission adopted Resolution 2011-27644, approving
Amendment No. 21, to the Agreement which provided additional services for design
documents and permitting services to procure the DERM Tree Removal Permits for the
Bayshore Neighborhood No. 8 and Sunset Island Projects, to participate in value
engineering, for design modifications and associated re-permitting services to incorporate
the level of service review comments, for a total not-to-exceed amount of $198,717.97;
resulting in a revised contract fee of $3, 118,090.97.
Amendment No. 22:
October 4, 2011, the Mayor and City Commission adopted Resolution 2011-27682,
approving additional Construction Administration services. for a period of twenty-six (26)
months for the Bayshore Neignborhoods No. 8A. and 8C, Packages in the amount of
$640,586, and 559.414, for reimbursables. for a grand total not-to-exceed amount of
5700.000. resulting in a revised contract sum of $3.818.090.97.
Page 4 of 4
732
Exhibit 8
CHRONOLOGICAL HISTORY AND PROCESS FOR
THE CENTRAL BAYSHORE NEIGHBORHOOD
Projects in the Capital Improvement Program move through three stages-planning.
design and construction. The City of Miami Beach reaches out to the community during
this process in order to assure that during the final development of the construction
plans the majority of the desires and concerns raised by residents and stakeholders are
considered. This includes the development of a Basis of Design Report (BOOR). as well
as publicly-noticed milestone meetings.
The City involves the homeowner associations (HOAs) of the various impacted
neighborhoods, and attempts to empower the HOAs by encouraging their involvement in
the process. The City has also established a communications protocol to reach out to
residents via community organizations/HOAs and Neighborhood leaders. Additionally,
when meetings are held, they are publicly noticed and the community is provided
notification via the newspaper, a flyer that is distributed door-to-door. and the calendar
on the City's website.
Although the BOOR becomes the basis by which to initially document the community's
desires. there are regulating agencies that have ultimate jurisdiction over the project
specifications. These include the City's Public Works Department. Parks Department,
Planning Department, Miami-Dade County Traffic. Miami-Dade County Environmental
Resources Management, South Florida Water Management. among others. Depending
on the scope of the project and the infrastructure and environmental impacts. agencies
on the federal level can also get involved.
Since the inception of the Bayshore Neighborhood project, the City has conducted the
appropriate due-diligence and met with residents at various phases of the project. The
following community meetings have been held since the beginning of the Bayshore
Neighborhood Improvement Project:
Planning Phase:
o Dec.4,2001
v Feb. 14, 2002
o June 11 , 2002
BOOR:
Community Design Workshop #1
Community Design Workshop #2
Community Design Workshop #3
The BOOR was presented at the G.O. Bond Oversight Committee. which was an
advertised public meeting that was also broadcasted and rebroadcasted on MBTV
77
: April?, 2003 -BOOR Presentation to G.O. Bond Oversight
Committee
The BOOR. including Addendum No. 1. was then presented at a City Commission
meeting for approval. City Commission meetings are also advertised public meeting
and also broadcasted live and rebroadcasted on MBTV 77
::; April 9, 2003 -BOOR Presentation to the City Commission
Design Phase:
-Feb. 15. 2007 -Community Design Review Meeting
Page 1 of 3
733
HOA Meetings:
:.:: Feb. 5, 2010-LTC advising commission of the design activity that has taken
place for the project. Complaints regarding the BOOR are listed.
.. Feb. 16, 2010 -The Neighborhoods and Community Affairs Committee
Meeting
-March 8, 2010 -Capital Improvement Projects Oversight Committee tvleeting.
Report is sent via Commission Memorandum on May 12, 2010.
-April, 201 0 -The Bayshore HOA forwarded a letter to the CIP Department
highlighting eleven ( 11) key issues/concerns. A presentation board
graphically depicting the 11 items was also submitted to the City by the HOA
for consideration. These eleven issues/concerns were referenced and
discussed at other publicly-noticed meetings, including:
-May 25, 2010-The Neighborhoods and Community Affairs Committee
Meeting
.: June 28, 2010 -LTC advising Commission of the current project activity.
Package includes the CIPOC March 8, 2010 Meeting Minutes, April 12,
2010 HOA list of ·'11 Points··. and May 25, 2010 Neighborhoods Committee
Memorandum.
:: Sept. 22. 2010-The Mayor"s Blue Ribbon Bikeways Advisory Committee
Meeting
All of the above requests from the HOA were submitted after construction documents
were completed and permits processed.
Bike Ways:
In the City's Bikeways Master Plan. several roads within the Bayshore neighborhood
were identified as designated bicycle lanes. These include 28m Street. North Meridian
Ave., and 34!h Street. However, these existing roads would have to be widened in order
to incorporate bicycle lanes. The Mayor and Commission have expressed that any
increase in the width of a roadway be approved; many within the Central Bayshore
neighborhood also stated that increasing roadways in Bayshore would be against their
wishes.
In an effort to keep bikeways within these areas, and satisfy the concerns of both the
Commission and residents. CIP took into account the needs of these various interests
and integrated ·'sharrows··-shared roadways that accommodate both vehicles and
bicycles --to achieve the cohesive design of both roads.
The administration has found that sharrows provide the best alternative to
a) introduce a safe environment that allows vehicles to share the road with cyclists.
b) introduces a proven traffic calming effect, and
c) allow the integrity of the greenspace to remain.
The above compromises were discussed and accepted by the HOA and presented
during the Preconstruction community meeting which took place on August 31, 2011.
Pre-Construction Phase:
Publicly advertised meetings continued to be held for selection of the General Contractor
for construction of the Central Bayshore and Lake Pancoast Neighborhoods.
~ Dec. 31, 2009 -General Contractor ITB is Advertised
Page 2 of 3
734
~ Nov. 19. 2010-Technical Review Panel selects Lanzo Construction as the
GC
: Dec. 8, 20·1 0 -Commission Awards the Contract
Aug. 19, 2011 -Issuance of NTP-1
~ Aug. 31, 2011 -Pre-Construction Community Meeting
Construction Phase:
After the pre-construction phase and community outreach was completed, CIP prepared
to commence construction as per the requirements of the contract:
:: Oct. 26, 2011 -Pre-Construction Meeting Held.
_. Oct. 3·1. 2011 -Issuance of NTP-2
:: Nov. 7, 2011 -Construction Commenced.
~ Oct. 31, 2013-Projected Construction completion.
Page 3 of3
735
Exhibit C
Bayshore Homeown·ers Association
=
To: Keith Mizell-CIP Office
From: John Corey-President ofBayshore HOA
Date: Aprill2, 2010
Bayshore Homeowners Association Community
CIP Requests -April 2010
1. Narrow Sheridan Ave. to 20 feet from 30th to 40th Streets.
Miami Beach, Florida
2. Eliminate the proposed Bike Lanes on Meridian Avenue from Dade Boulevard to 28th Street, narrow to
20 feet and install Bike Routes.
3. Narrow Prairie from Dade to 28th Street to 20 feet. (Public Works to complete with High School swale
landscaping)
4. Remove the existing Bike Lanes on Prairie from 28th to 40th Streets and narrow to 20 feet, install Bike
Routes instead.
5. Eliminate the proposed 10 foot wide multi-use sidewalk from the sout1: side of 28th Street from
Sheridan to Prairie, narrow Prairie to 20 feet and install a Bike Route.
6. Narrow 34th Street to 20 feet.
7. Seek an exception to maintain the following streets at the current widths:
• Fairgreen at its current roadway width of approximately 16 feet and
• 31st Street between Pine Tree Drive and Sheridan at its current roadway width of
approximately 15 feet.
8. Eliminate all proposed mid-block stamped asphalt decorative treatments throughout the project.
9. Eliminate all proposed stamped asphalt decorative crosswalk. treatments at intersections, with the
ex::eption of 40th Street.
10. Eliminate the proposed Royal Paims species on the south side of 40th Street and replace with canopy
trees: Mahogany species.
11. Arid more canopy trees whereve:-possible throughout neighborhooc sacrificing pain: trees i: neec be.
The community prefers Mahogany species.
N::!GICOMM A.=:=AIRS COMM AG::ND..; (0 age 15 of 58.,
736
Exhibit D
ROADWAY WIDTH CHANGES
EXISTING & PROPOSED
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----.EXISTING BIKE I.ANE8
• • • • • • • • • PROPOSED BIKE I.ANE8
737
PROPOSED WIDE LANE
REQUESTJID BY RESIDENTS
TO BE REDUCED.
EXISTING WIDE LANE
REQUESTIID BY RESIDENTS
TO BE REDUCED.
....... w ()0 2 3 4 4a 5 6 8 9 10 11 Item Sheridan Avenue North MericllaR Ave. Prairie ""-•: 28lh Street co Dade llvd. Prairie -ue · Bike lane Removal: 28th Street to 4tltb Street Prairie -ue ·Bike Lane Removal allemallve and latroductkm of like facility to Royal Palm Avenue. 28th Street il4th Street Fatrareen Drive ill Street: Fr-Sherld1111 to Pine Tree Drive 11 block) Mid-Block Tr-eats ne-atlve Crosswalks at latersectiGas Shade Trees Curreat ClllMHIU Plaas Sheridan Avenue from 28th St. to 30lh St. travel lane narrows from(:t 31 feet to 24 feet}. Sheridan Avenue from 30th St. to 41St. travel lane remains the same width I~ 32 feet). North Meridian Ave. existlns travel lane width Is :t 23 feet. current plans show a width of 28 feet with bike lanes. Prairie will be removed from the project scope of work from Dade Blvd. to 28th Street. Current plans reflect Bike lanes from 28th to 40th Street. Current plans reflect Bike lanes from 28th to 40th Street. CUrrent plans reflect an Increase in road width from+/· 23 feet to 28 feet from Meridian Ave. to Pine Tree Drive. Current plans reflect an Increase In road width from+/· 23 feet to 28 feet from Chase Ave. to Pine Tree Drive. CUrrent plans reflect an Increase in road width from +/· 16 feet to 20 feet. Current plans reflect and Increase in road width from +/• 15 feet to 20 feet from Sheridan to Pine Tree Drive. Current plans reflect 13 stamped asphalt traffic calming flxutres. Current plans reflect decorative stamped asphalt crosswalks at 28th, 30th and Sheridan Intersections. Current plans reflect a total of 346 trees ( 194 which are palms}, 5,682 shrubs, and electrical upUghts. CENTRAL BAVSHORE A HOA Compromise • 11 Points HOA Comoromlse Scope Chance Travel lane will be reduced to 24 feet Reduction in paving, increase in swale with sharrows (Bike route} and bus area. stop pull out areas along Sheridan from 30th to 40th Street. Travel lane can be 22 feet with Reduction in paving, slight increase in sharrows (Bike Route} swale area along N. Meridian. N/A Remove from scope. Credit back to the project. Bike lanes to remain from 28th to No Change. 40th street. HOA has requested that the Bike Reduction in pavin&, increase in swale lanes on Prairie Avenue be removed area. Increase in cost to the project and the exlstin& road be narrowed. A since Prairie Avenue from 28 to 40th Bike facility would be relocated to Street was never contemplated. Royal Palm Ave. Travel lane can remain at 24 feet with Reduction In paving. Credit back to sharrows (Bike Route} in lieu of Bike the project. Lanes. Sidewalk extension becomes part of the Par 3 project. Travel lane will be reduced to 22 feet Reduction in paving. Credit back to with sharrows. the project. Fairgreen can remain as is. Reduction in paving. Credit back to the project. No compromise • Travel lane will be No Change. increased 20 feet, as per plans. Residents request an alternative or Remove from scope. Credit back to brick pavers. the project. Residents request brick paver No Change. crosswalks. HOA submitted a revised landscape Completely new plan. Must be plan consisting of 448 shade trees, no approved by PWO, Parks, Planning. palms, minimal shrubs (at pump stations}, and no uplichts. BODRCh.,...e YES • BOOR only refers to reduction of Sheridan from 28th to 30th Street. No reduction was proposed or Sheridan from 30th to 40th. YES • Since there is no mention of Bike lanes or Sharrows In the BOOR. Bike lanes were lncorpOl'ated following adoption of AGN. YES • Prairie Ave. was in the Ol'iginal BOOR, but work was performed by PWO therefore the street is eliminated from the project. YES • Since there is no mention of Bike lanes in the BOOR. Yes • Since there is no mention of bike lanes or Facilities in the BOOR. NO • This facility is net mentioned in the BOOR. YES • Since there is no mention of Bike lanes or Sharrows in the BOOR. NO· Fairgreen is net mentioned in the BOOR. NO· 31st Street Is net mentioned in the BOOR. YES· BOOR calls for mld·block traffic calming. YES • the BOOR only mentions brick paver crosswalks along 40th Street. YES • Royal palms were specified for 40th street, and Coconut Palms for Sheridan Ave. with the rematnlng trees being canopy type. Shrubs are also part of the !he BOOR and those will be removed, as well as the up·llehting. Different species are being proposed. Benefit of Chana Increased neighborhood feel, less paved area, more room for street trees and more area for swale construction without the need to remove existing vesetatlon. Increased neighborhood feel, less paved area, more room fOl' street trees and more area for swale construction without the need to remove existing vegetation. N/A ·Work completed ahead of time. Maintain Bike Lane facility which is existing. Increased neighborhood feel, less paved area, more room for street trees and more area for swale construction without the need to remove existing vegetation. Increased neig:hborhood feel, less paved area, more room for street trees and more area for swale construction without the need to remove e>r:isting vegetation. Increased neishborhood feel, less paved area, more room for street trees and more area for swale construction without the need to remove existing vegetation. No change to the character of the street. 31st Street becomes a uniform road which Is up to code. Pedestrian Safety. No cost Increase to the project. Addition of substanttal amount of shade trees. Improved neighborhod coherance and feel. m )( ::r s: ;:; c I .....
Exhibit D-2
HOA REQUESTS/REVISIONS
ttPOINTS
ORIGINALHOA REQUEST
!lllllilll!ll! ALTBBNATB REQUEST
739
LOCATION MAP
toCA1tOif OF
PIIOIIlCT
t
Exhibit D-3
ITEM 11-REVISED LANDSCAPE
PLAN
........ ~ ....Jo. 2 3 4 1 ItAim Ceturalllayshore (Zone 4)-Sou3west Portion Pump Station No. 2 North Meridian Collection System Valley Gutters OTHER UPGRADES Mllllns & Resurfacing Current CHWHU.I. Plans Swale Reclamation & Reconstruction with a "V" shape approx. 6 inches deep, 12 new catch basins, and 900 LF of exfiltration trench for water quality. Currently located between Flamingo Drive and Pinetree Drive at 35th Street 5ameasNo.l Curently only 2,000 LF of 18 inch valley gutter is Included in the project. Currently project only calls for predominately overlaying of new asphalt over existing pavement. CENTRALBAYSHOREA Stormwater Upgrades HOA Compromise Scope Change Not Applicable New design will include collection, detention, and pumping facilities similar to the other components of the existing project. Not Applicable Relocate to 28th Street location near Par 3 golf course. Redesign previous PSII2 location to incorporate gravity disposal wells and an upgrade to the existing outfall. Not Applicable New design will be based on swales, road grading and inlet system revisions as req. Basin will extend east to the back lot lines of the houses along Meridian. Discharge will be to the recently installed 36 inch sleeve in the new sewall on the Dade Blvd. canal. Not Applicable Add to entire project (approximately 60,000 linear feet more) and increase in size to 24 inches. Not Applicable Add re-milllng to entire project. Page 1 of 1 BODRChan11e YES-the BOOR indicates a passive drainage system. YES -No pump stations were proposed for this Zone. YES-same as No. 1. YES-the BOOR considered this a possible ~future" Item. YES-the BOOR states that only approximately 20% of the roadway will require milling. Benefit of Change Conditions around this part of the neighborhood have changed since the original design resulting in an increase in flooding. The change will prov•de positive stormwater management facilities. same as Item 1 above. same as Item l above. Improved conveyance of stormwater if swales cannot be constructed due to encroachments • Existing pavement is In worse condition and thinner than expected. Pavement reconstruction will provide a more durable pavement. m >< :::r -· C" -· .... m I ..
Exhibit E-2
NEIGHBORHOOD No.8· CENTRAL BAYSHORE "A"
PROP08ljD 8" D. I. WATER j\WN AND DRAI:'l'AGE SYSTEM
~~-<:_~-~-~
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.umtntooontt:tm,UJ
( W, .l;IMifnlUT I
N.MERIDIAN
• COLLECTION
SYSTEM
742
l
i
1
Exhibit F
i ... • ·l
lD MIAMI BEACH ~
.
-.""!'
OFFICE OF THE CITY MANAGER
. . . ---,
LTC# ( 291-2011 I
I
!
'RECEIVED
LETTfR 1INOVC60MMISSION :~01 ~0 1 T · AH ll: 0 I ' "
qliY CLERK'S OFFICE
TO: · Mayor Matti Herrera Bower and Members of the CitY Commission
. SUBJECT:
Jorge M .. Gonzalez, City Manager m· ·. ·
November 14, 2011
Construction Comme,ncement for al Bayshore and Lake P~ncoast Right
FROM:
DATE:
of Way Improvement Projects
The purpose. of this Letter to Commission (LTC) is to inform you that on October 28, 2011, the
second Notice to Proceed (NTP ~)was issued to Lanzo Construction of Florida (Lanzo) the
contractor hired to complete · the · Centr~l Bayshore and Lake Pancoast Right of Way
Improvement Projects. ·.
Construction commenced on October:31, 2011. The project is expected to be completed in
approximately 24 months for Centr~I.Bayshore and· 12 months for Lake Panco~st, however
both projects will be !=Onstructed simultaneously. ·
·Central Bavshore
The scope of work for this area is as follows: .
• Storm Drainage Improvements.-injec~ion wells, pump stations and roadway collection
syatems · ·· · · · · · .. .. · .... · · .. · ·
• Water Main lmproveme.nts
• Landscaping Improvements
• ADA Upgrades
• Roadway Improvements
Lak! Pancoast
The scope of work for this area is a$ follows:
• Storm Drainage Improvements
• Water Main lmprovem$nts
• Lighting Improvements -decorative lighting
• Landscaping Improvements
• ADA Upgrades
• Roadway Improvements -addition of a ~raffle circle and decorative crosswalks
The preliminary schedule submitted by Lanzo indicateS. that the contractor will first. install all
underground infrastructures and thEm. proceed with streetscape improvements. Construction.,
will be conducted in ·phases in order to minimize the effects of construction to the ·
neighborhood. Lanzo plans to execute th~ project in six phases. TheSe six phases are
representative of six geographic areas where the contractor will first instaH water main,
upgrade drainage and restore aboveground elements.
~-·
743
·~ . .. . Letter to Commission-Central Bayshont an~ Lake Pancoast Construct/on Commecement
·November 10, 2011
Page2of2
Currently, the contractor proceede~ with the installation of water main lines at the following
locations: . · . ·· ·
• Flamingo Drive, frqm West 28 Street to West 40 Street
• Chase AV&nue, from West 34 Street to West 40 Str~et
Currently, CIP Staff is coordinating a staging area tor the project, as the final site is not fully
defined. The original site was the Par 3 Golf Course, but residents of Central Bayshore raised
concerns about using this space as a· staging area. In accordance with requests from the
community, CIP. is determining what staging areas are available and, ones a site is selected,
will advise s~akeholders of the final determination. · · · · · ·
CIP Staff eontinues to maintain contact with the Homeowners Association and Neighborhood
Association leadership in both neighborhoods. PriO( to work commencing, the ·contractor's
· ~ublic Information Officer (PIO) dl.stributed Information door to door throughout the project·
limits that deta!led the scope of w6rk and schedules. Additionally, the PIO coordinates all
aspects of communi~tion .with CIP's Public ·Information staff; Including weet<ly updates aricf
construction alerts throughout the course of the project. The PIO has a· constant presence in
·the neighborhood ar)d Is the point of contact for all resident concerns and input. ·
. The Lake Pancoast Neighborhood project is anticipated to commence in early-March 2012,
and both projects are scheduled to be completed simultaneously by October 201·3.
If you have any questions, please feel free to contact me .
. JMG/~··~
744
Exhibit G
Amendment No. 23
To The Professional Services Agreement
Between
The City of Miami Beach, FL
And
CH2M HILL
Dated May 16, 2001
For Additional Design Services for the Right-Of-Way
Infrastructure Improvements Program Neighborhoods
No. 8, A, 8 and C -Central Bayshore/Lower North Bay
Road/Lake Pancoast
BOOR Based Design Modifications and Additional Permitting
Services for Improvements for the Central Bayshore Project
Area
This Amendment No. 23, to the above referenced Agreement is made and entered this
-~-day of , 2012, by and between the CITY OF MIAMI BEACH, a
municipal corporation existing under the laws of the State of Florida, having its principal
offices at 1700 Convention Center Drive. Miami Beach, FL. 33139, (hereinafter referred
to as the CITY) and CH2M HILL, a Florida Corporation, having its principal office located
at 800 Fairway Drive, Suite 350, Deerfield Beach, FL 33441 (hereinafter referred to as
the CONSULT ANT).
PROJECT DESCRIPTION
Following completion of design and permitting services for the Central Bayshore project
area. the neighborhood association (HOA) requested that the City consider changing the
configuration of some streets in the project area and change some aspects of the
completed design. Some of the requested changes require coordination with the City's
Bike Route Master Plan. The requested changes were no. part of the Basis of Design
Report (BOOR) upon which the project design was developed and therefore the work
requires acceptance of revisions to the BOOR. Permits obtained to date are also based
on the current design and will need to be updated. The City desires to 1nclude the
requested changes as part of the current project construction work.
In addition. changes in the area around and downstream of the Central Bayshore area
have altered drainage patterns not anticipated by the design of stormwater systems
contained in the current project(s). This includes existing and proposed changes to the
two, City owned golf courses adjacent to this project. The City has requested changes to
the design of stormwater facilities in the Central Bayshore area to provide additional
relief from potential flooding conditions in the vicinity of the two golf courses. There are
745
also numerous locations throughout the project area where changed conditions that
have occurred since the design '.vas completed require !ccaHzed mcdiffcntions to the
design.
SCOPE OF SERVICES
Task 1 -Central Bayshore Design Modifications
The CONSULT ANT will provide design services to update the construction documents
and include the following changes to the design. The design changes are subject to the
final approval of the City Public Works Department (PVV), the f~J1iami-Dade Public Works
Department (~1DPW) and other authorities. Bike route modifications will need to comply
with the City's Bike Master Plan. It is anticipated that all project design changes will be
incorporated into the existing construction contracts by change order. The
CONSULT ANT makes no guarantee that the requested changes can be approved and
added to the final construction documents for incorporation into the project work:
1. Reduce the width of Sheridan Ave. to 24 feet and add bike lane signage
("sharrows'') to Sheridan Ave. from 30th to 40 1h Streets to provide for designated.
·'shared" bike lanes. Provide bus stop turn-outs at current bus stop locations or at
locations determined by the agency responsible.
2. Eliminate the proposed, separate bike lanes on Meridian Avenue from Dade
Boulevard to 28 1h Street. narrow the proposed pavement to 22 feet and provide
designated, ·'shared" bike lanes.
3. Sidewalks along 281
h St. will be coordinated with the pathways provided in the
Par 3 golf course project. The pavement width on vV. 28 10 St. will remain at 24
feet.
4. Reduce the pavement width of 34:h Street to 22 feet and provide designated,
·'shared" bike lanes.
5. Delete the proposed improvements on Fairgreen Ave. except for water main
replacement.
6. Eliminate all proposed mid-block stamped asphalt decorative treatments
throughout the project and replace with brick pavers.
7. Eliminate all proposed stc.mped asphalt decorative crosswalk treatments at
Intersections and replace with paver brick crosswalks. Note that MDPW has
requested that many intersections in the project area be changed to 4-way,
including those on 40 1h St.
8. Eliminate the proposed Royal Palm species on the south side of 40:n Street and
replace with canopy trees (species to be determined by the City) and add more
canopy trees wherever possible throughoLtt neighborhood replacing palm trees if
need be. The tree planting will be coordinated with the Parks Department with
the intent of maintaining species consistent with the character of the
neighborhood. or will be in accordance with the proposed landscaping plan
746
provided by representatives of the HOA. Relocate drainage structures on 40rr
Street impacted by recently installed street light support poles.
9 Delete proposed work on Prairie Ave. between W. 28th St. and Dade Boulevard
and coordinate design with previously constructed project.
10. Incorporate the changes into the existing contract documents by contract Change
Order using existing unit prices where appropriate to add and delete items from
the contract as needed. Documentation for items not currently part of the
construction contract will be developed for negotiation with the contractor. The
CONSULT ANT will provide a cost estimate for the proposed design changes.
Task 2 -Central Bayshore Stormwater Modifications
Provide a design for a stormwater collection system to serve the southwest portion of the
Central Bayshore area with boundaries roughly defined by W. 28th St. to the south,
Prairie Ave. to the west, Sheridan Ave. to the east and W. 34th St. to the north. The
intent is to have this work included in the current construction contract. If issues
associated with cost or schedule prevents this, the design will become Phase 2 to be
constructed under a future improvements contract.
1. The design will include collection, detention, pumping facilities and pressure
injection wells similar to the other components of the existing project.
2. The detention, pumping and injection facilities will be located within the vicinity of
the north side of the Par 3 golf course at a location to be approved by the City.
3. Stormwater connections back to the City Golf Course will be abandoned so as to
prevent backflow of drainage from the golf course. The stormwater model will be
utilized to determine the height of a berm to extend from Chase Avenue to Dade
Boulevard to contain the 1 day/25 year storm event within the golf course without
overflow into the Central Bayshore area.
4. The basin stormwater system will be designed to meet the design flows from the
contributing basin area as delineated by COM. pursuant to the Citywide
Stormwater Master Plan.
5. In conjunction with the roadway changes provided in Task 1 above. provide
either swales or valley gutters as appropriate to direct flow to the collection
!>ystem throughout the project area. If valley gutters are implemented, sluices or
flumes will be incorporated to direct flow into the collection system inlets as
currently designed.
6. To reduce costs and allow for the addition of Item 2.1 above, delete the pump
station and pressure injection wells in the basin currently known as PS #2
between Pinetree and Flamingo Drives in the northeast portion of the Central
Bayshore area. The collection and disposal system along Flamingo Drive will be
redesigned to incorporate gravity disposal wells and an upgrade to the existing
outfall.
·'
747
a. The changes described above are anticipated to be included in the
current construction contract.
b. Modeling for the redesigned collection system will be conducted and
provided by the City to the CONSULTANT for its use in understanding the
proposed changes. Additional modeling will be provided by the EOR to
support the design and permitting (below). The modeling will be
coordinated with the design of the Par 3 golf course to determine if
additional capacity exists on the golf course to handle flow from the
Central Bayshore area.
c. Modify existing computations of stormwater runoff and disposal to support
the above design changes. Modifications to inlets, manholes, well
systems may be required to accommodate some changes.
d. Include provisions for improving drainage at the 33ro and 35tt1 St.
intersections with Pinetree Drive.
e. Provide a connection to the Basin #5 system south of W. 33'd St.
f. Project will include the replacement of an existing outfall from Flamingo
Drive north of W. 28th St. and an increase in size from 24 to 36 inches.
7 Provide a design and prepare permit modifications for replacement of the outfall
on Flamingo Drive north of W. 35!h St. The house at that location is being
reconstructed and Public Works has requested that the outfall be replaced while
there is the opportunity. The outfall work was not included in the original design;
however the cost of the outfall replacement was included as an allowance under
the contract with Lanzo Construction.
8. Provide a design for the replacement of the existing collection system on North
Meridian Avenue. between W. 28';, St. and Dade Blvd.
a. System will be based on swales, road grading and inlet system revisions
as required to meet the design conditions. Existing facilities will be used
to the extent possible.
b. Basin will extend east to the back lot lines of the houses along Meridian
and west to the ridge along the golf course.
c. Discharge will be to the recently installed 36 inch sleeve in the new
seawall.
d. Drainage connections between the City Golf Course and the street
drainage pipes will be disconnected. With the berm to be provided as per
Task 2.1.d above, it is assumed that the golf course will contain its own
runoff under future conditions.
e. The changes in this basin are significant enough to require ne'J\ permitting
with DERM and SFWMD (below).
Task 3-Permitting
For this task. the CONSULT ANT shall prepare or update as necessary the permits
affected by the proposed design changes.
Specific activities will include:
• Submit permit application forms to CITY for t11eir review.
748
• Incorporate comments/revisions from CITY and then submit to the
appropriate permitting authority.
• Provide response to up to two requests for additional information. if requested
by the referenced permitting authorities.
• Up to two meetings with the referenced permitting authorities as required to
facilitate the permitting processes
• Incorporate comments/revisions from permitting authorities. if required.
• CONSULTANT will communicate and coordinate with regulatory agencies as
required to facilitate the permit approval process.
The permit authorities that may be affected by the proposed design changes include the
following authorities. It is not expected that the proposed design changes will affect any
of the stormwater, dewatering or environmental permits.
• Miami-Dade Public Works (pavement width, bike route changes, water main
replacement in Pinetree and the reconfigured Sheridan/Pinetree area near
the SRYC)
• City of Miami Beach Public Works (pavement width and bike route changes)
• Miami-Dade Health Dept. for the replacement of the Pinetree water main.
• Miami-Dade DERM (landscaping and tree removal)
• City of Miami Beach Parks Department (landscaping and tree removal)
• ACOE, DERM. SFWMD and FDEP for changes to stormwater system
designs.
o The relocation of the pump station from the PS #2 basin to the
southwest area of Central Bayshore is expected to be limited to a
modification of existing permits.
o The new gravity system in the area served by the relocated PS #2 will
require new permitting through DERM, FDEP and the SFWMD.
Deliverables:
o The Lake Pancoast and Flamingo Drive outfall replacements will
require modification of the SFWMD permits and new ACOE permits.
1. Revised drawings showing the proposed design changes to be added to the
current contract documents by change order
2. Develop project change orders to incorporate design changes into the
construction contract( s ).
3. Completed application forms or permit update requests.
4. All permit deliverables will include the appropriate number of full-size sets and
half-size drawing sets as well as one electronic PDF.
Assumptions:
1. Tasks 1 and 2 of the scope of work will be completed no later than 60 days
following the notice to proceed (NTP) from City. and the CITY's timely review
of deliverables. Task 3 will proceed as soon as design documents are
5
749
completed and approved for submittal. Permit applications will be provided fer
execution by the City concurrent with design submittals.
2. Task 1 assumes that sufficient survey information exists to complete the
design changes.
3. Task 1 design revisions do not anticipate the requirement to change the
grade of sidewalks or perform major re-design of the systems as they are
currently designed -in particular changes that would result in the need to re-
permit other aspects of the project. Proposed design revisions are based on
documentation from PW, CIP and HOA (CIPOC) representatives and as
directed by the CITY Changes to the design documents will be prepared for
inclusion by. change order into the project work. If the level of re-design
exceeds what is anticipated, the CONSULTANT shall advise the CITY that
additional amendment to this contract may be required.
4. Golf course existing conditions and modeling of stormwater discharge to be
provided by COM.
5. That no MD DERM Class I permits are necessary for the outfall pipe work.
6. CONSULTANT will attend up to 2 meetings with HOAs or individual
homeowners regarding the proposed design changes.
7 Borings for the new pump station or other requirements will be obtained using
the City's existing services contract.
8. All review documents will be provided electronically by use of FTP.
Sharepoint orE-Builder document transfer sites.
9. CITY will pay all permitting fees.
10. CITY will provide writte1 application comments within two weeks of receipt of
all review packages. CONSULTANT will respond to comments in writing
within one week of receipt from CITY.
11. Travel expenses will be reimbursed by the CITY.
12. CH2M HILL shall not be responsible for Regulatory Agency delays, or any
delay caused beyond our control.
13. Additional construction phase services and construction and bid phase
services for a new construction contract (if necessary) are not included in this
amendment.
PAYMENT AND COMPENSATION
The total fee proposed for the scope of work described above shall be a time basis fee in
the amount of $207,841.00, including an allowance for reimbursable expenses as shown
in Attachment B. Additional survey services are not expected and are not included in this
Amendment.
()
750
Item
Task 1 -Central Bayshore Design Modifications
Task 2-Central Bayshore Stormwater
Modifications
Task 3 -Permitting
· Reimbursable Expenses
Total Amendment No. 23
Amount
$89.810.00
$78.455.00
' $32.136.00
$7,440.00
$207,841.00
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No.
23, to be executed in their name by their duly authorized officials of the date first set
forth above.
CITY OF MIAMI BEACH, FLORIDA
Date:
Matti Herrera Bower,
Mayor
Attest:
City Clerk:
Robert Parcher
751
CH2M HILL
Date:
Brenda Van Ravenswaay. P.E.
Vice President
Attest:
Secretary:
....... U1 1\.) Attachment B Amendment #23 • For Additional Design Services for the Right-Of-Way Infrastructure Improvements Program Neighborhoods No. 8; A and C-Central Bayshore/Lake Pancoast labor and Expenses Bayshore Package "A" Labor Fee $ 200,400 Expenses $ 7,440 Total $ 207,840 $ 207,841 Bayshore Package "A" & "C"Total Fee $ 207,841 Fee calc_amend23_CB_sw_BODR_5_25 5/25/2012
....... U1 (...) TASK NO. 1 ICentnll 8avWre Sttetts Street Oeslan Chan!les Cross Sections Changes Detail Changes Contract Chanlle Order 2 1c.-at lhwbor. ~jew basin design (Phase II) 'lamnao Basin Redeskln ·~~ IMerdlan Basi11 dlll!l!lot~ Ill) 3 IADPW ..coe Fl.)_~_ SFWMO OERM Miami Beach • PW, Parb JQt_~'!'l!l;IIJ.2and 3 !TRAVEL AND I POSTAGE & FREIGH" ..Tllt!!!_Tl!l;ll_.1,_2~~ !Hourly Rates 1 48 16 16 24 8 -~ 8 16 16 12 16 $ 1 4C ~ 24 _3;!~ J. _j____j _ _l J 189.2o 1 s .l Toblo2.t s.tvc.a Oi.l'lflQ Conctruetbn for the avotUIImiBuchNoiOhbothoOdNo a o..JanP-'A' 88 ~ 40 24 _1_<1_ -~ 32 40 16 320 I 126.68 r$ 104.941 $ 8 8 8 24 84.431 $ ~ 160 -~-.24 80 -~ _L 12 g 4 2 4 4 4 8 ~-88.051 $ 48.25 336 J~ 40 168 ..M. 34 4< 5: 6( 31 _17~ 19 0 -~ZJ'M $16,~ $5,231 $18.959 $78.455 $4,271 .S"-.'1'1'<1.. $5,110 >.E _mgA!)Q_ $1,54() $400 $5,500 $7,440 m >< ::::r -· C" ;:;: ::r::
........ U1 ~ Bayshore Package "A" !c-at llay8hore Task 1 Mileage Fed Ex (Leiter) Reimburslbles Task2 Mileage Fed Ex (leiter) Relnmursibles Task 4 • Permiltiftg Mileage Fed Ex (letter) Relmburslbles Sublotal for Central Baysbore Unit 1200 $ 10 $ 1500 $ 1200 $ 10 $ 2500 $ 400 $ 20 $ 1500 $ Fee calc_amend23_CB_SW_BODR_5_25 Rate Total 0.55 $ 11&0.00 10.00 s 100.00 1.00 $ 1,500.00 0.55 $ 11&0.00 10.00 $ 100.00 1.00 $ 2,500.00 0.55 s 220.00 10.00 s 200.00 1.00 $ 1,$00.00 $ 7,440.00 Table3 Services During Construction for the City of Miami Beach Neighborhood No. 8 Design Packages "A", •s•. "C" and "D" 512512012
Exhibit 1-1
Budget Level Cost Estimate
City of Miami Beach
Neighborhood 8 • Bayshore/Sunset Islands
Central Bayshore • Package A
Additional Stormwater Collection • SW Bayshore (Phase II) and Meridian (Phase Ill)
Item Unit Quantity UP
SW Bayshore (Phase II)
catch basin EA 76 2900
Storm Manhole EA 48 2200
1S" RCP LF 20 45
18" RCP LF 613 54
24" RCP LF 2299 58
36" RCP LF 3860 79
48" RCP LF 2645 130
Meridian (Phase Ill)
catch ba;in EA 14 2900
Storm Manhole EA 14 2200
15" RCP LF 700 45
18" RCP LF 500 54
24" RCP LF 1500 58
36" RCP LF 500 79
48"RCP LF 500 130
connection at Merdian EA 1 20000
Total Budget Estimate
755
Extended Cost
220400
105600
900
33102
133342
304940
343850
$ 1,142,134.00
40600
30800
31500
27000
87000
39500
65000
20000
$ 341,400.00
$ 1,483,534.00
Exhibit 1-2
Budget level Cost Estimate
City of Miami Beach
Neighborhood 8 -Bayshore/Sunset Islands
Central Bayshore -Package A/Lake Pancoast -Package C
Relocate PS 114 and Replace With Gravity Wells; Replace Outfall
Item Unit Quantity UP Extended Cost
Central Bayshore
Gravity Drainage Wells EA 6 32000.00 192000
Replace Outfall @ 28th St.
36" Drain Pipe LF 28 79.00 2212
Headwall Penetration EA 1 900.00 900
Connection at DMH EA 1 900.00 900
Manatee Grate EA 1 1700.00 1700
Total Budget Estimate $ 197,712.00
Notes: 1. PW requested changes due to change in design requirements
756
Exhibit 1-3
Budget Level Cost Estimate
City of Miami Beach
Neighborhood 8 • Bayshore/Sunset Islands
Central Bayshore • Package A/Lake Pancoast • Package C
Mill and Rework Base Prior to Paving; Delete Prairie Ave.
Item Unit Quantity UP Extended Cost
Central Bayshore _
Add
4.17.a Mill Pavement SF 135000 2.00 270000.00
rework base SF 135000 6.00 810000.00
$ 1,080,000.00
Delete
4.09.a sidewalk SF 1296 5.50 7128.00
4.10.a traffic calming EA 2 3000.00 6000.00
4.12.b stop bars LF 55 3.00 165.00
4.12.c crosswalks LF 402 1.50 603.00
4.12.d double stripes LF 405 1.50 607.50
4.12.e single stripes LF 288 1.00 288.00
4.12.f turn arrows EA 4 50.00 200.00
4.16.b asphalt SF 9126 5.00 45630.00
4.18.a swale SF 61919 0.50 30959.50
18" single thermoplastic markings LF 230 3.00 690.00
8" single thermoplastic markings LF 126 2.00 252.00
Bi-Directional white/red rpm EA 22 4.00 88.00
No parking signs EA 3 200.00 600.00
$ (93,211.00)
Lake Pancoast
Add
4.17.a Mill Pavement SF 8950 2.00 17900
rework base SF 8950 6.00 53700
$ 71,600.00
Total Budget Estimate $ 1,()58,389.00
Notes: 1. Based on existing pavement quantities
2. New unit price required for base rework
3. Prairie Ave. south of 28th deleted
757
Exhibit 1-4
Budget Level Cost Estimate
City of Miami Beach
Neighborhood 8 -Bayshore/Sunset Islands
Central Bayshore -Package A
Provide Valley Gutters-entire Central Bayshore area
Street Estimated Length
Meridian 2968
1889
23rd 85
109
28th 368
1749(
Royal Palm 80
2880
Priarie 84
3606
Salidor 78
17
Flamingo 906
2994
35th 360
33rd 400
29th 74
845
30th 74
1126
31st 1286
34th 1548
Sheridan 3341
37th 1468
657
40th 1494
427
Chase 1280
500
1540
Garden 1148
39th 682
36063 LF
Total Estimated Length (both sides of street-LF) =
Unit Price for 24" Valley Gutter (Lanzo)
Total Budget Estimate
72126
$ 17.34
$ 1,250,664.84
758
Exhibit J
e MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMITTEE MEMORANDUM
Finance and Citywide Projects Committee
Kathie G. Brooks, Interim City Manager
July 9, 2012
DISCUSSION ON AMENDING THE BASIS OF DESIGN REPORT FOR
CENTRAL BAYSHORE NEIGHBORHOOD NO. SA AND LAKE PANCOAST
NEIGHBORHOOD NO. 8C TO INCLUDE HOA REQUESTS, ADDITIONAL
STORMWATER IMPROVEMENTS, AND ADDITIONAL MILLING AND
RESURFACING.
The purpose of this informational memorandum is to provide general background for a
discussion on amending the current Basis of Design Review Report (BOOR) and associated
funding impacts for the Central Bayshore neighborhood in order to incorporate the
implementation of several Homeowner Association (HOA) requests; provide additional
stormwater upgrades; and to provide milling and resurfacing of the roadway in lieu of asphalt
overlay.
BACKGROUND-ENGINEERING
On May 16, 2001, the City of Miami Beach (City) adopted Resolution No. 2001-24387,
approving and authorizing the execution of an agreement with CH2M Hill, Inc. (CH2M Hill) for
professional services for the Right-of-Way (ROW) Infrastructure Improvements Program for
Neighborhood No. 8 -Bayshore and Sunset Islands project pursuant to Request for
Qualifications (RFQ) No. 134-99/00. The agreement was for planning, design, and construction
administration services for the collective Bayshore Neighborhoods which was originally one (1)
project and was subsequently separated into five (5) individual projects via amendments to the
original agreement. These five projects included Central Bayshore Neighborhood 8A (Package
8A), Lower North Bay Road Neighborhood 8B (Package 8B}, Lake Pancoast Neighborhood 8C
(Package 8C}, and the Sunset Islands (Packages 80 and 8E).
BACKGROUND-BOOR
On April 9, 2003, the City Commission approved the Basis of Design Report (BOOR), completed
and submitted by CH2M Hill for the Neighborhood No. 8 Bayshore I Sunset Islands Project. This
BOOR was the culmination of a comprehensive planning effort that included input from and
reviews by residents, various City Departments, and the Design Review Board (ORB). The first
workshops occurred in 2001. A complete chronological summary of the history of the planning
and design effort is attached as Exhibit A.
759
FCWPC Meeting -July 9, 2012
Page 2 of9
ANALYSIS
The Bayshore Neighborhood No. 8 Right-of-Way Improvements Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of Miami
Beach to improve the quality of life of its residents. The program included citywide water,
wastewater and stormwater improvements; as well as a variety of streetscape enhancement
projects. This Finance Committee Memorandum addresses two (2) of the Bayshore sub-
neighborhoods; Central Bayshore Neighborhood No. 8 (Bid Package A) and the Lake Pancoast
Neighborhood No. 8 (Bid Package C). Other neighborhoods such as Biscayne Point, Sunset
Islands 1 & 2 & Venetian Islands have received additional unplanned improvements particularly
for water and stormwater improvements and milling and resurfacing based on technical needs.
After the planning and design phases, Invitation to Bid {ITB} No. 18-09/1 0 was issued for
Packages 8A/8C on December 31, 2009. Bids were received by the Technical Review Panel
(TRP), as part of the City's standard Best Value Procurement process for the recommendation
to award the construction contract. Pursuant to the Technical Review Panel's and City
Manager's recommendation, the Mayor and City Commission adopted Resolution No. 2010-
27587 on December 8, 2010 authorizing the award of Packages 8A and 8C to Lanzo
Construction Co. of Florida (LCC) in the amount of $18,414,814.55 including contingency.
The first Notice to Proceed (NTP-1) was issued to LCC on August 19, 2011. The Pre-
Construction conference took place on October 26, 2011 and the second Notice to Proceed
(NTP-2) was issued on October 31, 2011. Construction mobilization took place on November 7,
2011. The project has a 24 month schedule and is currently at 25% completion (refer to Exhibit
E, LTC291-2011, dated 11-14-11).
HOA REQUESTS I REVISIONS -11 POINTS
In early 2010, following completion of design and permitting services for the Central Bayshore
project area, the neighborhood association (HOA) requested that the City consider changing the
width of some streets in the project area as well as some aspects of the completed design.
Several meetings highlighting this request took place as follows:
• February 5, 2010 -LTC advising commission of the design activity that has taken place
for the project.
• February 16, 2010-The Neighborhoods and Community Affairs Committee Meeting.
• March 8, 2010 -Capital Improvement Projects Oversight Committee Meeting. Report is
sent via Commission Memorandum on May 12, 2010.
• April, 2010 -The Bayshore HOA forwarded a letter to the CIP Department highlighting
eleven (11) key issues/concerns (Refer to Exhibit B attached). A presentation board
graphically depicting the 11 items was also submitted to the City by the HOA for
consideration. These eleven issues/concerns were referenced and discussed at other
publicly-noticed meetings, including:
o May 25, 201 0 -The Neighborhoods and Community Affairs Committee Meeting.
o June 28, 2010 -LTC advising Commission of the current project activity. Package
includes the CIPOC, March 8, 2010 Meeting Minutes, April 12, 2010 HOA list of "11
Points", and May 25, 2010 Neighborhoods Committee Memorandum.
o September 22, 2010 -The Mayor's Blue Ribbon Bikeways Advisory Committee
Meeting.
On August 25, 2011, and prior to commencement of construction, members of the Bayshore
HOA met with CIP to, again, request that the eleven (11) items be considered for incorporation
into the project design. CIP approached the Public Works Department (PWD) in several
760
FCWPC Meeting-July 9, 2012
Page 3 of9
instances to discuss possible options on behalf of the residents. Subsequent meetings and
correspondence took place between CIP, PWD, Planning and the Parks Department, and a
compromise was reached for the majority of the items. The final, agreed to, eleven (11) Points
were presented to the residents during the publicly advertised Community Pre-Construction
Meeting of August 31, 2011.
The requested changes were either not part of the BOOR, upon which the project design was
developed, or were modifications to the BOOR. Some of the requested changes require
modifications to the City's current Atlantic Greenway Network (AGN-Bike Route Master Plan),
which will need to be updated should these recommendations be approved by the City
Commission. Some of the currently designed roadways were increased in width to
accommodate bike lanes. It is important to underline that the Commission, in the past, has
requested to not impact the landscaping by increasing the pavement width to accommodate for
bike lanes. The plans will require this revision should the Commission decide to accept the
modification to the BOOR and the AGN. The plans will require a revision by the Engineer of
Record to the currently permitted plans. Permits obtained to date are also based on the current
design and will also need to be updated.
The approved HOA requested items are listed below. For a complete summary and location
plan of the eleven (11) points refer to Exhibits C-1, C-2, and C-3:
1. Narrow Sheridan Avenue from 30th Street to 40th Street from +/-32 feet to 24 feet and
provide for a bike route (sharrow) and bus bays. The plans currently call for the street to
remain the same width at +/-32 feet. There will be a credit for asphalt paving from the
current budget and an increase for additional swales which should balance out.
2. Narrow North Meridian Avenue from Dade Boulevard to 28th Street and eliminate the
proposed bike lanes and replace with a bike path within the right-of-way adjacent to the
golf course. Reduce the road width to 22 feet. Twenty two feet is the minimum width
allowed on collector streets. The plans currently indicate an increased road width of 28
feet from existing 23 feet. There will be a credit for five feet of new roadway and
elimination of the Bike Lanes from the current budget and an increase for additional
swales.
3. Remove Prairie Avenue from 28th Street to Dade Boulevard from the Central Bayshore
scope of work since this project was already completed by Public Works in 2011. This is
a full credit to the project.
4. The HOA has also requested the removal of the Bike Lanes along Prairie Avenue from
28th to 40th Streets and a reduction in the roadway from 28 feet to 20 feet. PWD strongly
recommended against this since the bike lanes already exist and are part of the adopted
AGN and Prairie Avenue is a collector street No change is recommended to be made to
the plans and there would be no change to the current budget.
4a. Alternative Request-In addition to the removal of the Bike Lanes on Prairie Avenue,
the residents have subsequently requested that Priarie Avenue be reduced to a
minimum allowable roadway width for local roads and that an alternate bike facility be
placed on Royal Palm Avenue. The residents have requested a Bike Boulevard,
however unless Royal Palm is widened, which has not been the desire of the
community, the only feasible bicycle facility which could incorporated in this roadway
would be sharrows. In addition, added costs would be have to be incurred for the
reduction of Prairie Avenue. This alternative would require a change to the current
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plans and the currently adopted AGN, as well as generate an increase in the currently
projected construction cost estimate being presented herein. The added cost is due to
a reduction of the roadway width from 28 feet to 22 feet which is not currently budgeted.
5. Maintain 28th Street from Sheridan to Prairie Avenues at 24 feet in width with the
addition of sharrows in lieu of bike lanes. The plans currently indicate roadway widening
to 28 feet with bike lanes. Redefine the current 10 foot wide multi-use sidewalk from the
south side of 28th Street to maintain pedestrian connectivity with Sheridan Avenue.
Establish connectivity to Prairie and North Meridian Road for safety. There will be a
credit for four feet of new roadway and the concrete sidewalk from the current budget
and an increase for additional swales which should balance out.
6. Narrow 34th Street from Chase Avenue to Pine Tree Drive to 22 feet in width with
sharrows. The plans currently indicate a road width of 28 feet with bike lanes. There will
be a credit for the asphalt and road widening since the existing roadway width is
approximately 23 feet.
7. Fairgreen Drive to remain within its existing width of 16 feet. This can be accomplished
by removing the scope of work from the ROW project and resurfacing the street as a
separate maintenance project. The plans currently indicate a road widening to 20 feet.
There would be a credit for the asphalt and road widening if the roadway remains at the
current width.
8. The current plans increase 31st Street from Sheridan Avenue to Pine Tree Drive from an
existing width of 15 feet to 20 feet in order to remain continuous with the remaining
street width. The HOA is willing to accept this as a compromise, therefore no change in
the current plans is expected and no additional cost is anticipated.
9. Eliminate all proposed mid-block stamped asphalt decorative treatments and replace
with concrete paver treatments. It is anticipated that the County will not approve mid
block pedestrian crossings due to traffic safety concerns. Moreover, the BOOR would
need to be modified to eliminate the previously requested "traffic tables" and instead
allow the Public Works department to conduct a traffic calming analysis along this
corridor to determine if traffic calming is indeed warranted and what type of traffic
calming facility would need to be incorporated to mitigate traffic concerns. Under this
scenario the City would be in a better position to a) determine the type of traffic calming
facility and b) allocate the adequate proper funding source for implementation
10. Eliminate all proposed stamped asphalt decorative crosswalks at intersections and
replace with concrete paver treatments. With the exception of 40th Street, current plans
call for stamped asphalt. No changes to the current design plans will be made since a
different type of treatment outside of the adopted stamped asphalt could result in other
neighborhoods generating similar requests throughout the City and funding requests to
be evaluated in concert with all neighborhoods. Additional funds would be required for
this change which is not currently programmed.
11. Eliminate the proposed Royal Palm species on the south side of 40th Street as they are
sporadically spaced and replace with Mahogany species. Add more canopy trees
wherever possible as per the recently completed plan submitted by the HOA. (Refer to
Exhibit C-3). Current permitted plans include up-lighting and shrubs which could be
removed from the scope. Landscape plans will need to be modified to reflect these
changes at minimal or no cost.
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Pursuant to the aforementioned requests by the HOA, the City is bringing forth these changes
as part of the current project construction work. The engineer of record would need to revise the
existing plans and submit applications for revised permits to the applicable governmental
agencies. The HOA requested items are not expected to require a significant increase in
construction cost, based upon preliminary estimates. A detailed estimate of probable cost will
be submitted by the consultant once revised construction documents are completed.
ADDITIONAL STORMWATER UPGRADES
The Bayshore neighborhood is bounded by the environmentally sensitive Biscayne Bay Aquatic
Preserve, which is also an Outstanding Florida Water (OFW) and intracoastal waterway. The
area has relatively low-lying and flat topography that experiences high intensity rainfall,
significant tidal influence, limited soil storage for infiltration, and very limited swale storage
capacity due to a high distribution of impervious area.
The Central Bayshore Neighborhood's current stormwater management system consists
primarily of outfalls served by swales, inlets, storm drains, and culverts. The existing design is
based upon the recommendations of the City's 1997 Stormwater Master Plan and the
subsequent Bayshore neighborhood BOOR.
The City's stormwater master plan consultant, COM Smith, undertook an extensive stormwater
analysis of the Bayshore Neighborhood. The current analysis makes use of modeling from the
Draft Stormwater Master Plan, which is more sophisticated than the previous 1997 Stormwater
Master Plan.
The stormwater master plan determined that Pump Station No. 2 located between Pine Tree Dr.
and Flamingo Dr., can be replaced with a system based on gravity wells and upsized outfalls.
Pump Station No. 2 could then be relocated in a more needed location to the area of 28th St.
and Fairgreen Drive and be used to provide additional stormwater infrastructure within Zone 4
and the North Meridian collection system indicated in Exhibit D-2.
After a major storm event that occurred on October 30, 2011, which flooded a substantial area
of the Central Bayshore neighborhood, the PWD and CIP were approached by concerned
residents. The residents requested for the City to expedite revisions to the design of the
stormwater facilities to provide additional relief from potential flooding conditions within the
timeline of the current construction contract. (refer to Exhibit D-1 ).
The Central Bayshore neighborhood's current stormwater management system consists
primarily of outfalls served by swales, inlets, storm drains, and culverts which currently do not
meet the 5 year level of service. The Engineer of Record is proposing changes outlined below.
For a complete summary of the changes and location plan of the area refer to Exhibits D-1 and
D-2:
1. Provide design for a stormwater collection system to serve the southwest portion of the
Central Bayshore area with boundaries roughly defined by W. 28th Street to the south,
Prairie Avenue to the west, Sheridan Avenue to the east and W. 34th Street to the north.
The estimated construction cost for this item is $1,142,134 and is detailed in Exhibit F-1
attached.
2. Provide a design for the replacement of the existing collection system on North Meridian
Avenue, between W. 28th Street and Dade Boulevard and tie into the recently
constructed 36-inch diameter outfall on Dade Boulevard. The estimated construction
cost for this item is $341,400 and is detailed in Exhibit F-1 attached.
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FCWPC Meeting -July 9, 2012
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3. In conjunction with the roadway revisions, valley gutters shall also be provided as
appropriate to direct flow to the collection system throughout the project area, as the
limited capacity of the swales within the right of way does not allow for adequate
conveyance and storage. The estimated construction cost for this item is $1,250,665
and is detailed in Exhibit F-2 attached.
4. To reduce costs and allow for the addition of Item 1 above, relocate the pump station
and pressure injection wells in the basin currently known as Pump Station No. 2
between Pine Tree and Flamingo Drives in the northeast portion of the Central Bayshore
area. The collection and disposal system along Flamingo Drive will be redesigned to
incorporate gravity disposal wells and an upgrade to the existing outfall. The estimated
construction cost for this item is $197,712 and is detaUed in Exhibit F-3 attached.
5. In associated with construction of stormwater improvements, roadway restoration
finishing is estimated to cost $493,395.
For the Lake Pancoast Neighborhood, stormwater funding in the amount of $235,800 is being
requested for the potential installation of additional valley gutters, swale reclamation and
storage. Included in all funding requests are hard costs, contingency, soft costs and CIP Fees.
ADDITIONAL WATER AND SEWER FUNDING
For the Central Bayshore Neighborhood, water & sewer funding in the amount of $296,037 is
needed for construction more appropriately allocating the proper distribution of above ground
funding between water, stormwater and above ground efforts.
For the Lake Pancoast Neighborhood, water & sewer funding in the amount of $21,480 is
needed for construction more appropriately allocating the proper distribution of above ground
funding between water, stormwater and above ground efforts.
MILLING AND RESURFACING OF ROADWAYS
The existing project plans call for a pavement overlay on all the neighborhood streets. Field
investigations during construction have identified the existing pavement to be in worse condition
than what may have been originally anticipated, as a result of pavement deterioration and
distress through the years .. The Engineer of Record (EOR) has stated that the condition of the
roadway is not sustainable for the long term. Both the resident project representative (RPR)
and the EOR have recommended milling and resurfacing where required to provide a more
durable pavement.
The original BOOR recommended that all roads within the Central Bayshore neighborhood be
resurfaced with a one ( 1) inch overlay of asphalt and that milling of the roadway be limited to
areas where there is excessive scarring or where the grade (slope) of the road needs to be
modified to support stormwater drainage. Milling is a process that grinds the existing asphalt
surface to change the slope of the surface and to assist bonding between the existing and new
asphalt courses. Only 20% of the existing road surface was projected to require milling prior to
resurfacing to address scarring and grading issues. The estimated construction cost for the
milling and resurfacing of the roadways within the Central Bayshore project is $986,789 and is
detailed in Exhibit F-4 attached. However, the amount of above ground funding net of the
portions funded by stormwater and water and sewer is $197,357. A credit for the deletion of
Prairie Avenue in the amount of $93,211 is also included.
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FCWPC Meeting -July 9, 2012
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In addition, the estimated construction cost for the milling and resurfacing of the roadways within
the Lake Pancoast project is $71 ,500 as also detailed in Exhibit F-4 attached. However, the
amount of above ground funding net of the portions funded by stormwater and water and sewer
is $14,000.
The City desires to include the requested changes as 'part of the current project construction
work. The EOR would revise the existing plans and submit applications for revised permits to
the applicable governmental agencies. The additional cost required for stormwater and
pavement upgrades is being requested as part of the capital budget process pursuant to a
budget level estimate of probable cost submitted by the EOR, CH2M Hill.
SCOPE OF SERVICES -ENGINEERING
If the City Commission desires to move forward with the HOA requested rev1s1ons and
additional storm water improvements, it will be necessary for the City to contract additional
engineering services to CH2M Hill to provide design services to revise the construction
documents, as well as permitting services to update all necessary permits affected by the
proposed design changes. In an effort to execute the additional work in a seamless and
expeditious manner, it is anticipated that all project design changes will be incorporated into
Lanzo's construction contract by change order, using the current unit pricing provided for in the
contract.
Many of the changes are simply modifications to existing contract items with incorporation into
the contract being a straightforward process. However, some of the items will involve new
construction not included in the original contract schedule when this project was issued to bid. It
merits underlining that the current budgetary figure being presented will need to be fine tuned
and negotiated with the contractor at the time the EOR has finalized the design and has
prepared a detailed opinion of cost.
Pursuant to a recommendation by the Finance Committee, the fee being requested by CH2M
Hill to implement the design and develop a detailed opinion of cost for this project will be
presented at the July 181h commission meeting and is estimated at $207,841.00, including
reimbursable expenses. The funding to exercise this amendment is already included in the
current budget for this project; therefore no additional funding is required.
ADDITIONAL FUNDING
The current budget level construction cost estimate is attached herein in Exhibits F-1 thru F-4.
In order to proceed with construction of the items requested, the following additional funding is
being requested in the 2013 capital budget:
Bayshore A (Central Bayshore) Funding:
Additional Above Ground Funding Request: $ 246,006
The additional scope includes hard cost, contingency, soft cost and CIP fees for
additional milling and resurfacing. Additional funding request is as follows:
Construction Cost
Contingency
Consulting/Engineering/Field Services
CIP Fees
Total
765
$197,357
$ 19,846
$ 15,000
$ 13.803
$246,006
FCWPC Meeting -July 9, 2012
Page 8 of9
Additional Water & Sewer Funding Request: $ 346,807
The additional scope includes hard cost, contingency and CIP fees to offset the
additional cost for milling and resurfacing (pavement restoration) required by the
installation of water mains, appurtenances and fire hydrants. Additional funding request
is as follows:
Construction Cost
Contingency
CIP Fees (new scope and adjust to 6.5%)
Total
$296,037
$ 29,604
$ 21.166
$346,807
Additional Stormwater Funding Request: $3,954,069
The additional scope includes hard cost, contingency and CIP fees for the installation
of 24" valley gutters; relocating pump station #4 and replacing with gravity wells;
additional Stormwater collection (phase II); and Meridian Ave. Stormwater collection,
and the portion of milling and resurfacing (pavement restoration) required for the
installation of drainage structures. Additional funding request is as follows:
Construction Cost
Contingency
CIP Fees
Total
Bayshore C (Lake Pancoast) Funding:
$3,425,306
$ 342,531
$ 186.232
$3,954,069
Additional Above Ground Funding Request: $ 14,000
The additional scope includes hard cost (construction) for additional milling and
resurfacing (pavement restoration).
Additional Water & Sewer Funding Request: $ 28,216
The additional scope includes hard cost, contingency and CIP fees to offset the
additional cost for milling and resurfacing (pavement restoration) required by the
installation of water mains, appurtenances and fire hydrants. Additional funding request
is as follows:
Construction Cost
Contingency
CIP Fees (new scope and adjust to 6.5%)
Total
$21,480
$ 2,148
$ 4.588
$28,216
Additional Stormwater Funding Request: $347,509
The additional scope includes hard cost, contingency and CIP fees for the installation
of 24" valley gutters, and the portion of milling and resurfacing (pavement restoration)
required for the installation of drainage structures. Additional funding request is as
follows:
Construction Cost
Contingency
CIP Fees (new scope and adjust to 6.5%)
Total
766
$235,800
$ 23,580
$ 63.129
$347,509
FCWPC Meeting -July 9, 2012
Page 9 of9
CONCLUSION:
The above information is provided to facilitate the discussion of whether or not to proceed with
the revision to the plans for the requested improvements which are outside of the current BOOR
for the Central Bayshore neighborhood.
Attachments:
Exhibit A: Chronological History and Process Summary
Exhibit B: HOA Original Request
Exhibit C-1: HOA Compromise -Summary
Exhibit C-2: HOA Compromise -Map
Exhibit C-3: HOA Requested Landscaping
Exhibit D-1: Additional Stormwater Upgrades -Summary
Exhibit D-2: Additional Stormwater Upgrades -Map
Exhibit E: LTC 291-2011 dated 11-14-11
Exhibits F-1 thru F-4: Budget Level Cost Estimates
KGB/JMG/FB/FV
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RESOLUTION TO BE SUBMITTED
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