C2C-Issue RFP Electric Fireworks And Pyrotechnics For CMB Fourth Of July EventCOMMISSION ITEM SUMMARY
Condensed Title:
equest For Approval To Issue A Request For Proposals For Electric Fireworks And Pyrotechnics
r The C bration.
Intended Outcome Su orted:
ize Miami Beach as a Brand Destination.
Issue:
I Shall the City Commission approve the issuance of a Request for Proposals?
Item Summary!Recommendation:
The purpose of this RFP is to establish a contract, by means of sealed Proposals, for a qualified
provider of electric fireworks and pyrotechnics for the City's Fourth of July Independence Day
Celebration, as each year the City hosts a FREE Fourth of July Celebration featuring fireworks for the
community.
The fireworks display shall be in the City of Miami Beach on July 4, 2013 at a time and site to be
s~ecified by the City. Traditionally, the fireworks display is held on the beach east of Ocean Drive and
8 h Street. However, location is subject to change annually.
Proposers shall demonstrate at least three (3) years of experience providing firework and pyrotechnic
displays on a beach dealing with environmental conditions such as rain, sand and turtle nesting
regulations. Bidders must provide the City with the names, addresses, telephone numbers and
electronic mail addresses of a least three (3) other firms or government agencies for whom a similar
type of work has been performed in the past twenty-four (24) months.
The contract term will be for one (1) year, with two (2) one (1) year renewals, at the City's sole
discretion and subject to the availability of annual funding.
THE ADMINISTRATION RECOMMENDS ISSUANCE OF THE RFP.
Advisory Board Recommendation:
[NfA
Financial Information:
An~ Source of Amount Account
Funds: 1
2
3
OBPI To~
Financial Impact Summary: N/A
fa MIAMIBEACH
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: September 12, 2012 _.
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR
ELECTRIC FIREWORKS AND PYROTECHNICS FOR THE CITY OF MIAMI BEACH
FOURTH OF JULY EVENT.
ADMINISTRATION RECOMMENDATION
Approve the Issuance of an RFP.
ANALYSIS
The purpose of this RFP is to establish a contract, by means of sealed Proposals, for a qualified
provider of electric fireworks and pyrotechnics for the City's Fourth of July Independence Day
Celebration, as each year the City hosts a FREE Fourth of July Celebration featuring fireworks for
the community.
SCOPE OF SERVICES
The fireworks display shall be in the City of Miami Beach on July 4, 2013 at a time and site to be
specified by the City. Traditionally, the fireworks display is held on the beach east of Ocean Drive
and 81h Street. However, location is subject to change annually.
The proposals for fireworks/pyrotechnic display must include the following:
Experience, Qualifications and Past Performance
Proposers shall demonstrate at least three (3) years of experience providing firework and
pyrotechnic displays on a beach dealing with environmental conditions such as rain, sand and turtle
nesting regulations. Bidders must provide the City with the names, addresses, telephone numbers
and electronic mail addresses of a least three (3) other firms or government agencies for whom a
similar type of work has been performed in the past twenty-four (24) months.
Proposed Cost
Proposals shall include electric fireworks displays with budgets ranging from $25,000 up to $75,000,
increasing in $10,000 increments (i.e. $25,000, $35,000, $45,000, etc).
Methodology, Approach and Quality of Show Design/Display
• A narrative description of each proposed fireworks display shall include the order in which
the shells are to be fired. The description shall maintain a show intensity of shells shot every
two (2) seconds, from multiple locations with no black sky (i.e. no lapse of time between
shells).
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Commission Memorandum
Issuance of RFP for Fireworks & Pyrotechnics
September 12, 2012
Page 2 of2
• A breakdown of length of time of display (i.e. 15 minutes, 20 minutes, 25 minutes) with the
corresponding budget described in Proposed Cost section of the RFP, as well as a
description of all shells to be used, by size and description.
• Proposals shall include videos to illustrate the type of display proposed for each cost and
display time proposal.
• All licensed and /or permitted personnel and labor, as required, needed to transport, set up,
shoot, tear down and cleanup the display as proposed.
• All licensed and/or permits required to transport, stage, and shoot display as proposed.
• Required permits and insurance as detailed in the RFP.
TERMS OF THE AGREEMENT
The contract term will be for one (1) year, with two (2) one (1) year renewals, at the City's sole
discretion and subject to the availability of annual funding.
EVALUATION CRITERIA
Specific factors will be applied to proposal information to assist the City in its task of selecting the
most-qualified candidate or candidates for this RFP. An Evaluation Committee appointed by the
City Manager will evaluate proposals. Oral presentations may be required of all Proposers.
The evaluation criteria to be considered in the evaluation of proposals are listed below:
• Experience and Qualifications of the Proposer and
Past performance
• Proposed Cost
• Methodology, Approach and Quality of the
Show-design/display
Total:
30 pts
30 pts
100 pts
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5) points
to Proposers, which are, or include as part of their proposal team, a Miami Beach-based
vendor as defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five (5)
points to Proposers, which are, or include as part of their proposal team, a small business
concern owned and controlled by a veteran(s) or a service-disabled veteran business
enterprise, as defined in the City's Veterans Preference Ordinance.
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the approval to
issue the Request for Proposals (RFP) for electric fireworks and pyrotechnics for the City of Miami
Beach Fourth of July Event.
KGB/MAS/GF
T:\AGENDA\2012\September 12\Consent\RFP Fireworks MEMO.doc
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