C6D-Report- Finance And Citywide Proj Comm Mtgs Of July 9 10 25 And Aug 22 2(9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMITTEE MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Interim City Manager Kathie G. Brooks/~
September 12, 2012 · ·.·. · DATE:
SUBJECT: REPORT OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE
MEETING OF July 9, 2012, July 10, 2012. July 25, 2012 and August 22,
2012 .
July 9, 2012
OLD BUSINESS
NEW BUSINESS
Interim Cil}i·:Manager Kathi~. BrooKs'presented and reviewed the status of the FY
2010/11 Ope~titJg BudgeCt.Ms. Brooks stated that the revised "working gap" with the
July 1st Certified:.[@.X Roll a~:~{j July 9, 2010 is $4.4 million. Ms. Brooks then presented
three millage see ~-~~tease of $1 million from revenue at the current millage rate,
decrease of half of . :>tireent from revenue at the current millage rate, eliminate all
additional property tax revenue, and the State defined rollback rate.
Mayor Mattie Herrera Bower asked what was driving the gap. Chairperson Deede
Weithorn stated that pension was driving the gap. Ms. Brooks then stated that there
were opportunities to address the gap which included Resort Tax, refinements to
revenue projections, and potential efficiencies which total $5.6 million, leaving $1.2
million to reduce the millage. Ms. Brooks then suggested rather than discussing
potential enhancements and efficiencies on July 11, 2012, that it be discussed on July
25, 2012 after the Commission has had the chance to discuss the union negotiations.
Discussion ensued. Ms. Brooks then asked for direction regarding ICMA Studies for
both the Police and Fire Departments and whether the Commission wanted to move
forward with the studies so that they can be placed on the July 25, 2012 agenda.
Commissioner Ed Tobin was concerned about initiating a study when the
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Agenda Item ~~""'"=
Date-'-.:...;;_..<,......;-'-
recommendations of a previous study had not been implemented. Ms. Brooks stated
that the previous study could be used as a starting point to look at what has or has not
been implemented. Commissioner Jorge Exposito requested a list of open and unfilled
positions. Conversation ensued. The Committee asked for an update on the Condrey
Study and a list of the open and unfilled positions in the City be given at the July 25,
2012 Finance & Citywide Projects Committee meeting.
2. Overview of Right of Way Projects
ACTION
The Committee recommended that the above ground funding needs for the
following neighborhood projects be part of the ~J)lljl: prioritization discussion
and that the water and sewer and stormwater fundi,ijg needs be presented to the
Finance & Citywide Projects Committee at a late~da~ln concert with discussions
on bonding requirements and rate impacts. • < ·•·· :·<<
• Bayshore Neighborhood Central Baysbore-Bid Pa~k.A
• Bayshore Neighborhood -Lower Bay Road ....: Bicl>fack 8B
• Bayshore Neighborhood Lake -Bid Pack C .· ·
• Bayshore Neighborhood Bid 1
• Bayshore Neighborhood Sunset lstcrnuts
• Palm & Hibiscus lsi
•
•
•
•
•
uez presented the item.
:aotM1tJes SS:1~JJiiite throughout the City, certain existing
a m frequent basis which are prompting a
scope and control budget programmed under
each during construction are revealing the actual
state of Unforeseen conflicts have developed with franchise utility
installations conduits. Additionally, unanticipated work repairs to
sewer pipes co ction, added asphalt milling a resurfacing, as well
as placement of systems to address stormwater mitigation not
contemplated in the scope of work are also components which are impacting the
cost of construction. unforeseen conditions are becoming more frequent,
impacting construction already underway, and must, therefore, be addressed in order for
construction to continue uninterrupted without the incurrence of unforeseen delays and
extension of construction timelines. In addition, resident turnover and fresh visions from
the community are resulting in additional requests not originally considered in the Basis
of Design Reports (BOOR), the most significant being, traffic calming requests and
revisions to the Atlantic Greenway Network-Bike Master Plan.
Design plans developed in the past are being subject to a thorough and rigorous
reevaluation by the Engineering Division of the Public Works Department; current
regulatory requirements as well as enforcement of engineering criteria originally not
contemplated in the BOOR's are being applied in a systematic approach for all future
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neighborhood improvement projects. In tandem, all respective budgets are being
reevaluated and projects are being priced out accordingly, prior to the CIP office
initiating the construction administration phase. Amendments to the original BOORs for
the neighborhoods are also being updated to address current residents' requests and
needs.
The following neighborhood projects require additional funding during Fiscal Year
2012/13: Bayshore Neighborhood Central Bayshore -Bid Pack A, Bayshore
Neighborhood -Lower North Bay Road -Bid Pack 8B, Bayshore Neighborhood Lake
Pancoast -Bid Pack C, Bayshore Neighborhood Bid Pack E -Sunset Islands 1 & 2,
Bayshore Neighborhood Sunset Islands 3 & 4 -Bid Pack D, Palm & Hibiscus Islands
Enhancements, Venetian Neighborhood -Venetian Islands, La Gorce Neighborhood
Improvements, Flamingo Neighborhood -Bid Pack 1 OA, Flamingo Neighborhood -Bid
Pack 1 OC, West Avenue/Bay Road Improvements, and Sunset Harbor Neighborhood
Pump Station Upgrades. The total capital improvements fUnding requests for fiscal year
2012/13 are: $7,441 ,645 for additional above ground~ $9J342,226 additional water and
sewer, and $13,177,564 for additional stormwater funding. Chairperson Deede
Weithorn asked Interim City Manager Kathie arcioJ<s to explairfwhere the funding comes
from. Ms. Brooks stated that the above grouhd funding woula rome from Pay-as-you-
go, General Obligation Bonds and/or Capjt~Jileserve funds. Conv~biS\ition ensued. The
Committee recommended that the abovif ,(Jund funding n · · . the previously
mentioned neighborhood projects be part of :··~:Qapitat.:PP9ritization d ~~ion and that
the water and sewer and stormwater funding••ij)e~:?J;ii•·presented to 'ill~; .. Finance &
Citywide Projects Committee a£~~:~~~~~~er date in 'c'Q:n~Tt with discussions•·•cm bonding
requirements and rate impacts. ~:~,~~;~:·~~~~~;~;·' ....... ··~:~~~~\~ ...
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3. Amendmen.t·;~:J~~.t;iayshor~~,,ighbot'tl~O.ci,J3asi$•~t;Design Report
<~~~:;.::'->>>: >· " ''<",:;;~;~·{:>'. <<:::>~ ">:~:~·~:<::>¥ '.,; v ,',',' >:_::~,~-~:: .. ::<~---. ' .. -'.' -~::,:·~~~::::;,:. :. __ ' -. . ··, ·. ·. ·, ,'\ ---"--.~' . . ._, ··::,.::i:.::~-~--· ~<<<<:>',' -·-.. --;:<:>:f::::.<:~\:---'.·.·.·.-
<::;>-:<·. ~~\ -..-,-'_'\'.", ~-~-ACTION
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The Committee ref~d th .. U$sion ~~:WJdening the streets for bike lanes to
the Ne . ntmrnood/Cofflm · ··· .con11TUttee • .. JI .............. ..; .. ··.· .. ·............. ·.·.. . .... ,;.'·····"·· ........... , CaB~t~f:i~~~~~=~~rit·~~~jec~;:Qfr:~cto~;:~i\~a~:·~azquez presented the item.
' ~::~~:~::>,' ~ •:::~;:~:~:-:.>, ' ::::>~~~:vv',
On Ma~~:;~:~, 2001, th~Elt§iO' ot'~(:~lJli Beach adopted Resolution No. 2001-24387,
approvin~t~~q authorizing~~~f' execiutlan of an agreement with CH2M Hill, Inc. (CH2M
Hill) for profe$\ipnal servi~{:for the Right-of-Way (ROW) Infrastructure Improvements
Program for rhoodi~~. 8 -Bayshore and Sunset Islands project pursuant to
Request for Qu ~:~t;=a) No. 134-99/00. The agreement for planning, design,
and construction aa{fil(ll~1ftit1on services for the collective Bayshore Neighborhoods
which was originally ot)~<project and was subsequently separated into five individual
projects via amendments to the original agreement. These five projects included Central
Bayshore Neighborhood 8A (Package 8A), Lower North Bay Road Neighborhood 8B
(Package 8B), Lake Pancoast Neighborhood 8C (Package 8C), and the Sunset Islands
(Packages 80 and BE).
On April 9, 2003, the City Commission approved the Basis of Design Report (BOOR),
completed and submitted by CH2M Hill for the Neighborhood No. 8 Bayshore /Sunset
Islands Project. The Bayshore Neighborhood No. 8 ROW Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of
Miami Beach to improve the quality of life for its residents. The program included
citywide water, wastewater and stormwater improvements; as well as a variety of
streetscape enhancement projects. The two projects being addressed are Central
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Bayshore Neighborhood No. 8 (Bid Package A) and Lake Pancoast Neighborhood No. 8
(Bid Package C). The other neighborhoods have received additional unplanned
improvements for water and stormwater improvements and milling and resurfacing
based on technical needs. In early 2010, following completion of design and permitting
services for the Central Bayshore project area, the home owners association (HOA)
requested that the City consider changing the width of some streets in the project area
as well as some aspects of the completed design. The approved HOA requested items
are as follows: narrow Sheridan Avenue from 30th Street to 40th Street and provide for a
bike route and bus bays; narrow North Meridian Avenue from Dade Boulevard to 28th
Street and eliminate the proposed bike lanes and replace with a bike path within the
ROW adjacent to the golf course; remove Prairie Avenue from 28th Street to Dade
Boulevard from the Central Bayshore scope of work; removal of the bike lanes along
Prairie Avenue and an alternate bike facility be placed onRoyal Palm Avenue; maintain
28th Street from Sheridan to Prairie Avenues at 24 feefin:width with the additions of
sharrows in lieu of bike lanes; narrow 34th Street from CttaSe Avenue to Pine Tree Drive
to 22 feet with sharrows; Fairgreen Drive to remairi \Vifflio its existing width of 16 feet;
eliminate all proposed mid-block stamped asphalt decoratiVe treatments and replace
with concrete paver treatments; with the exception of 40th Street, eliminate all proposed
stamped asphalt decorative crosswalks atjnt~r5ections and nspla.ce with concrete paver
treatments; eliminate the proposed Royai::PElfm species on the soo.thc.~ide of 40th Street
and replace with Mahogany species. Titi;:;i~QA requested items a~' pot expected to
require a significant increase in construction·t:®~1 bas~~:;~pon prelimin~ey;.~stlmates. A
detailed estimate of the probabl•<'~st will be ~~:i:t;l.i~~~.:;bY the consultant:::~nce revised
construction documents are compli~~,,. ·;~':::~:~~:~:·~:. ·
-;:~~~~~~::::~~:~~~::::~:\, '~s~~~;~:>
The Central Bayshore Neighborhoii~~~ ctlift~'Q!.~~ormwate~:)Ranagement system consists
primarily of outfalls served by swale~~~irlets;:>ijt9rm .. drains~·~i)}~ culverts which currently
do not meet the ~·~Y,~t::~~yel of seooya. ng ··Q"~ign is based upon the
recommendation~::~f!it>tn'Ef:•~y~s 1997 ·~6t9 . , J PTan and the subsequent
Bayshore Neign~ffiood BOE!)~: The G~1§::;::S;torwatef:::m~ster plan consultant, CDM
Smith, undertook an::~.#ensivei~tormwater'~n~lysis of the Bayshore Neighborhood. The
current analysis make~j~l:n~e . ·· · Draft Stormwater Master Plan, which is
more than•:lih~·~pt'Erf . . .. i:mwater Master Plan. The Stormwater
Ma~t: • f!ijtij®lged tn~~~:e.ump Stall~n•.Np>•2>1ocated between Pine Tree Drive and
FhliW!~fgo Drive cdii!~§.~~ rept·~ with a·<s~$tem bas~d on gravity wells an~ upsized
outfaii.~,~~:Pump Statlon·~NR 2 co~t~.}hen be relocated 1n a more needed locat1on to the
area of•2:S.!' Street and'~air:greert~Gnve and be used to provide additional stormwater
infrastrudi:tt~·.Within Zone 4;;~pd the N6fth Meridian collection system.
'<'·>'~'~-', ·:~:~::~:~~ '<,,:::::::;, vv
Staff looked fdr::~i(~ction od;~hether or not to proceed with the revision to the plans for
the requested iri'lRf;~"'em~~t'@:~~Which are outside of the current BOOR for the Central
Bayshore neighboifi8bl;j~:':::}:~:£:hairperson Deede Weithorn was concerned about the
removal of dedlcated:::eii~ lanes. Discussion ensued. The Committee referred the
discussion of widening the streets for bike lanes to the Neighborhood/Community Affairs
Committee.
4. Discussion of Normandy Shores Park Tot-Lot/Playground Project
Conversion to Fitness Circuit/Passive Open Space Park Project
ACTION
The Committee recommended moving forward with the changes requested by the
Normandy Shores HOA.
Parks and Recreation Director Kevin Smith presented the item.
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The Normandy Shores Park is located adjacent to the Tennis Courts, and across from
the Normandy Shores Golf Course and Clubhouse. The Park currently includes a small
building with restrooms, and a playground area. The approved FY 2009/10 Capital
Budget included funding in the amount of $135,500 to replace the existing playground
that was beyond repair at the Normandy Shores Park. The project includes the
complete replacement of the playground, safety surface, new fencing and furniture,
fixtures & equipment. As that project was in development, Parks & Recreation staff
worked internally to develop a potential second phase of the park's revitalization. The
concept being developed would include a new recreation building/activity
pavilion/restroom with storage space, similar to the one built in Fairway Park, and a
water access/fishing dock. In January 2012 Parks & Recreation staff met with
Commissioner Jorge Exposito and Normandy Shores HQA New Projects Committee
Chair Mark Wojak to discuss the community's interest and:suggestions for that area. At
that time, staff shared the second phase concept under development with Mr. Wojak,
who agreed to take the concept to the Normandy ShoreS:~HOA board for their comments,
as well as further input on options for the park. On Febfuary 14, 2012, Mr. Wojak sent
correspondence to the City stating that the res.idents on NOrrilandy Shores would prefer
a more open green space park, which wo\:lld include the df:fmolition of the existing
storage building/restroom that is in vefY<:•~or condition; a Vita :,CQ!.JrSe/fitness circuit
similar to the one installed in Lummus Pi~\~:•:f>ark furnis,hings such~~~§:'cbenches, trash
receptacles, etc.; and new fencing, sod and·;~s. .. · on previotl~~:tn~tallations of
similar fitness circuits, passive R~~ components·:~~:~) ches, irrigali'q~:; sod, trees
and fencing, the Parks and Redf!~Y2f!.Adminlstratf~.~r~lieves this allocation, $135,500,
will be sufficient to accomplish tn~~~~\ij~~~program a~iit~guested by the residents. The
Committee recommended moving f~{\vara:~tl'j.the chaflg~~requested by the HOA.
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5. Discussi~.~~~;~~ttit)g.establi~~-~~ n~aw·.jij~§~Jigg.~i~~
ACTION
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The q9IJim~Jt~:.recofflMtnjij'~::ftj~~ing fotW,rd with a pilot program on Lincoln
Ro.~:·.~itJ{>tfti~~~?~~~a..Ctsl@•t::.~cyclirtf::f~i~ ·p~nding approval from the Historic
P~i,rvation Board~?··., ~:s~~:~ ,, · ·:<:;;~::;••·
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Public:'0:9!ts Director F~ij:·f3eck~~n~J;presented the item.
~<~:::~:~: '>''' ,',', ,'<:::i::::
At the May··1:t~::g912, Finan~::and Citywide Projects Committee meeting, the Committee
reviewed the ~ti~.lid Circl~::~~f3ight-of-Way (ROW) recycling bin demonstration. The
Committee recomfil~ndeq,.~:it, during the FY 2012/13 budget discussion, staff determine
the number and loca~~u~:~:(jj>recycling bins that are needed in the ROW, and present a
cost comparison for tl1~:i%1Urrent City silver bin, the Coca-Cola recycling bin, and/or the
Big Belly recycling bin.
Staff developed three potential deployment options: Lincoln Road, Entertainment
Districts (including Lincoln Road), and Citywide replacement. The cost per bin is
approximately $1,200 for the current silver recycling bins, $800 for the bin designed by
Coca-Cola, and $2,800 for the Big Belly standalone recycling bin. Coca-Cola has
committed to provide 19 bins to be installed along Lincoln Road, at no cost to the City.
In addition, Coca-Cola will be provided improved signage for the 63 existing silver
recycling bins. Under the three deployment options, the Coca-Cola recycling bins are
the most cost efficient. Staff recommended that the ROW Recycling Bin Program be
phased in, first with the Lincoln Road Coca-Cola Recycling Bin Pilot Program. If the new
bins are successful, the City will purchase an additional 83 to deploy throughout the
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entertainment districts. The existing 52 silver bins currently located in these districts can
be repositioned along identified high pedestrian areas.
Mayor Mattie Herrera Bower asked how effective the recycling bins were. Sanitation
Division Director Alberto Zamora stated that the Coca-Cola bin was the most successful
prototype, having the least amount of cross contamination and the highest rate of
recyclables present. Chairperson Deede Weithorn asked if there was any difference in
cost for the level of service required for the bins. Mr. Zamora stated that the cost would
be the same and that the only bins that will be serviced by City Employees are the
recycling bins on Lincoln Road and Ocean Drive, the balance of the bins will be serviced
by the franchise waste haulers as an in-kind service. The Committee recommended
moving forward with a pilot program on Lincoln Road with the Coca-Cola recycling bins
pending approval from the Historic Preservation Board.
6. The Wolfsonian -FlU Washington Avenuelnitlative
ACTION
The Committee recommended that the~,~~ brought to thtfJ~fY 25, 2012 Budget
meeting and classified it as a Potential Eijh~ncement as part ohl~~r9ader initiative
related to Washington Avenue improvemen-t:. . .• ;::;., '<:.::;:::::::.
Cathy Left, Director of The Wolfi~fiJ~n-:-FlU, pre~~hl~;fhe item.
<:~~;~~;~~~~::~~~:~~~'~>>. \~:~~~~:~~',
The Wolfsonian -Florida lntematt~~~IUiii~~r:~jty was ·~~J>jng support from the City of
Miami Beach in the amount of $150;iO!lP to Ul1:t\~tt~ke a M~er Plan of its Miami Beach
Properties. The inve~~f:!1::0f City funij",woul · e an(fiU,\'llock $10 million that has
been approved f~'ri:;:~~~':W~l~onian t · .. · ..... ad~ County Building Better
Neighborhoods ··~'tilijd lssueJ~@::These ' . }~'~re to <b$:•?used for museum capital
improvements t . ''h ld pot~tially mor~:;:lthan double the amount of square feet
dedicated to the ex .· ia¥\:~·~QIIection at its 1001 Washington Avenue
site. Tb~::Wott~Qnian mu$~ :ff1ij::.(;gunt)l::Qt•:how it intends to utilize the $1 o million;
it mu:ft [(f(\)filttj>~lcl:l builelio~ and fdr:~\\ib.~t plablic purpose the funds will be utilized.
The::Wolfsonian wouta:.Jeta!H~:lhe service$>;:•o¥>an architect and other related museum
con~ttlf~f:lts to create:~.'jC?ng...terijii:pl.an for its Miami Beach real estate, which includes
1001 W'$1:lington Averili~i:::102S:l~9 Washington Avenue, 1500 Lenox Avenue, and
1538 Lert~~:·~venue. whili~~he Coui'lty Bond funds allow up to 10% for soft costs, it is
anticipated':t~~tthose fun(i~:~will be used to retain the services of the consultants
required to ex~ute the w:i$~-k articulated through the Master Plan. The Committee
recommended fti~~;tl:le i •:<·::>> brought to the July 25, 2012 Budget meeting and
classified it as a · . >Enhancement as part of a broader initiative related to
Washington Avenue impr~vements.
7. Discussion: Other Public Requests
ACTION
The Committee asked that Staff look at options for Altos Del Mar Park, that a place
holder be put in City Center Funding for the Collins Canal/Beautification of Dade
Boulevard, and that a detailed report of the steps that needed to be taken, how
long each process takes and an explanation of why the process takes so long, be
given to Commissioner Ed Tobin.
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Resident Daniel Veitia asked that staff look at options for Altos Del Mark Park since the
Sculpture Park is not moving forward. Other requests included concern about funding to
complete the Collins Canal/Beautification of Dade Boulevard. Assistant City Engineer
Richard Saltrick stated that Dade Boulevard is a county road, whereby Miami-Dade
County has jurisdiction on all traffic engineering; therefore before the county approves a
design, the City needs to request approval from Publix to eliminate the left turn in order
to shift the curb further north, it has to speak with the Department of Transportation
about the increase in left turns off of Dade Boulevard, and go through the Design
Exception Process in order to eliminate the 4 foot median that is required on 4 lane
county roads. Chairperson Deede Weithorn asked how long the process would take.
Mr. Saltrick stated that the Design Exception process is the longest and would take
approximately 6 months. Interim City Manager Kathie Brqoks suggested that a place
holder be put in the City Center funding for the Collios.Canai/Beautification of Dade
Boulevard. Commissioner Ed Tobin asked that ~.:d~alled report of the steps that
needed to be taken, how long each process tat<~~:~an<t an explanation of why the
process takes so long, be given to him. The Contn1Ht(7e asl<ed that Staff look at options
for Altos Del Mar Park, that a place holder ~ put in City Cerlter Funding for the Collins
Canal/Beautification of Dade Boulevard, ~nd that a detailed:tePQrt of the steps that
needed to be taken, how long each P(9~SS takes and an expi~patlon of why the
process takes so long, be given to Commis'Si~R~~ Ed Tobi.~. ::;~:}::·•:
:<:::::::::~,> ',:;~>>>
8. Discussion: FY 2012/13~gi'pJ~I Projec~i~~~~zation >;::;::
A C Tl 0 N ·~~~~c~·::·~·:.::;·:;;:.~>::.. ····~~~~~•:::\5~~·.
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The Committee te . ,approv~tt~~;, ·>·:::~::;::::<:: ··~r:~:~·
• the add~(t.~-l'fu .·, requesftt~Jor~Witlil~~PJ~JectS
• future unf~)iided pro)~ in adop!~i~lP requ~~tia for FY 2012/13
• funding Cr~Q~ Par~::{rield Rerti~~tion, Fisher Park Irrigation System
Res1oration, 'FI,i.. t~~r:~ Madva~::::System, Stillwater Park Sports Field
· · · · & t · ;··~~n~:J:!turl'f]~ark to Construct 2 Outdoor Sand
. :/•i:~o•· ··1·14 rts '•·>>: ·.·.·" ·•·••>" · · .· ... 'Y v ,'.','<~<<··,~
·~::·~funding ttle<2Seach :lt~~~ss Gate~;~•Aiton Road Irrigation System from 5th
<:;;:~~treat to MicHlg~g Aviin·Ytt and Collins Avenue 5th Street to Lincoln Road
p~jJ;lcls for FY20~jg{13 '':>~i:> ~,->,'->~', <,y,?~:: <:;~~;:\ '<;;;;:;:;, .yN,'
:,:~:i:;i::., ,':$~:~~~~
The Committ~:tAAU&s
• staff proVi~J. a.,,,,
Corridor Phiit:n::::';;>
ine for the completion of the Middle Beach Rec
• that funding 'fi)r>furniture, fixtures, and equipment be included in the
funding when buildings are planned
• the funding source for the North Beach Town Center Complete Streets be
changed from North Beach Quality of Life (QOL) to either Pay-as-you-go or
CDT/RT
• the funding source for South Pointe Pier be changed from South Beach
QOL to South Pointe Capital
• the Muss Park Kayak Launch be designated as residential use only and be
separated from other areas used by children
• a report detailing how seawalls are prioritized/programmed
• that Staff find alternatives to artificial turf
114
• funding a Pay-as-you-go component from the General Fund Operating
budget
The Committee asked that status updates regarding the Middle Beach Rec
Corridor Phase II be given at future Finance & Citywide Projects Committee
meetings.
The Committee also recommended bringing a list of projects that have requested
funding from Pay-as-you-go for FY2012/13 to the upcoming Committee Meeting.
Review of project funding from other sources was deferred to July 10, 2012.
Interim City Manager Kathie Brooks presented.
Ms. Brooks went over the potential funding sources and their balances as of October 1,
2011. The sources include Pay-As-You-Go Capltat(PG), (Juality of Life (QOL), Capital
Reserve (CR), and Miami-Dade County lnterlocal Funds bQmmitted to CDT/RT Capital
P~ects. ··
' . . .
. . ·.· " '::· ·. > ....
Mayor Mattie Herrera Bower asked how PJ91~ts were prioritized. ·~i}>f3rooks stated that
the projects currently being discussed S'r~:~~~isting pr~jects whicn:;:l[,Quire additional
funding. Chairperson Deede Weithorn ask· · a ti~ltne for the Mlij~l~ Beach Rec
Corridor Phase II to be com and ask .)~\;;lt:~~ tracked at thi:i::~flnance and
Citywid~ Proje~ts Committee . """ .~·~>·. C~airp~~i~~Sithom ~hen asked ·t~a~ funding
for furniture, fixtures, and equl~'nt'~'~)ncluded tQ:§}ll~ fund1ng when bu1ld1ngs are
planned •\::::;, ··~::::::.::•• "G.:•:·:~.
. ~::~~~~:\: ',',\::;:::~~::~ ~~~§:~<· .
. "' ._, ·. <:>::\, "~.·~~::~;::·:::;sv". ~:::~:::~::\-..,
Com~issioner Ed ••• ]~.~i:!J·::~.~~ed if th~r~:~F:avili2:~.:··.f~:··;~Ws~ P,~fk was goi~g to be air
cond1t1oned. Ms~ :~tooks· st~t~.d that fuf:l~J!:Jg ~~$'not··~ll~ble when the 1tem was last
discussed. The':~9{nmittee '~pproved fl1b~iqg>a project•:•fO'r air conditioning the Muss
Park pavilion. Tha:~~pmmitte.~:::also requij.st:ijd that the Muss Park Kayak Launch be
designated as residetllt~l:.;LJs~,QrnY::~rkd be ~P~r{lted from other areas used by children .
. > ·;:~:··.:;·.:~2·.:::;:;>... ·~···.;:~·::•:::;:·:.:::?>•<·;~ <~i:::~... . < :;:·.~::;
Chai n 'Wai\t:l'Qrn wa~~~~:mcemeC~~::WHtt. having parks projects waiting for future
f ·' The .. · · · · · .. · ·· ·:.mended 'fblltling Crespi Park Field Renovation, Fisher
Park>~;Ungation Sys ····.····. toralJ~f:!1 Flamingo Park Madvac System, Stillwater Park
Sports~:~~~~ Landscape~~~Jrrigatfa~t· and Tatum Park to Construct 2 Outdoor Sand
Volleybalt:wurts. ·~~~:i~:: ... ,, .... ,
Mayor Bow:;::~~g~d for a re~~~ on how seawalls are prioritized/programmed.
~~~>~>'" ,;:':~;::: '::
"'~!_~::;~~'. -.' .{<;~:~:::~:,·
Commissioner Jorge'lij},(.~ito was concerned that artificial turf was going to be used on
fields because artificlal:::~:turf generates more heat than asphalt. The Committee
recommended that Staff find alternatives to artificial turf.
The Committee recommended funding a Pay-as-you-go component from the General
Fund Operating budget. The Committee also recommended bringing a list of projects
that have requested funding from Pay-as-you-go for FY2012/13 to the July 18, 2012
Commission Meeting. Resident requested the Committee recommend keeping the
millage flat and using the funds to improve the quality of life for residents.
The Committee tentatively approved:
• the additional funding requested for existing projects
• future unfunded projects in adopted CIP requested for FY 2012/13
115
• funding a project for air conditioning the Muss Park pavilion
• funding Crespi Park Field Renovation, Fisher Park Irrigation System Restoration,
Flamingo Park Madvac System, Stillwater Park Sports Field Landscape &
Irrigation, and Tatum Park to Construct 2 Outdoor Sand Volleyball courts
• funding the Beach Access Gates, Alton Road Irrigation System from 5th Street to
Michigan Avenue, and Collins Avenue 5th Street to Lincoln Road projects for
FY2012/13
The Committee requested:
• Staff provide a timeline for the completion of the Middle Beach Rec Corridor
Phase II
• that funding for furniture, fixtures, and equipment bEi i[lcluded in the funding when
buildings are planned : ,
• the funding source for the North Beach T9wn: Center Complete Streets be
changed from North Beach Quality of Ute,:(QOL)Jo either Pay-as-you-go or CDT/RT , .. .. ,
• the funding source for South PointePi~rbe changedfr~m South Beach QOL to
South Pointe Capital .•.·.• · · : .• ,
• the Muss Park Kayak Launch be o·~gnated as residential tis~ cmly
• a report detailing how seawalls are pt:!Qijtiz:ed/progr;~mmed ···::;:~:~ ••
• that Staff find alternatives ~o artificial tulfi~. :. ••. ,<•:•:l·::}•• · ··:~ ••••
• funding a Pay-as-you-gct;:'Q9mP;onent from tfi~'G~heral Fund Operating budget
The Committee asked that sta~2~·~~~&~l~§.;:J~ardi~~~:t}J~. Middle Beach Rec Corridor
Phase II be given at future Finance ·~::~jtyWld~f;~!~Jects C6m:mittee meetings.
,~,~ ... '-..',~ ,~,--~~'..'' -,.~~
The Committee ~.~~~[)·jf~~i1tmended•:;{;;,~ . ··> .pr~j~~ts that have requested
funding from Pat~~~i:you-gof~~:fY20121 . , >upcom .··~Committee Meeting.
~~:~;~~(~f~:>" ::~~:~~l~~ >:~~~~~~~~> ~ . ', ->
Review of project fun~m~ frorr,;(mP.~r source~:~~s deferred to July 1 o, 2012 .
. . • :< : •• • •:<:s··: .. ~:~~~1m~~t~.{~~~l:~:l~~~~~~~~~~~~~::~>, '\~?~~:~> <;~:;f~~>;~:::::~:~:}:;::::~:::~>~'~ y' ~<::<<->~ ... :-:.. . ., ., ' ,. v, '' ~\~Kt~~:Propo~~d·~~pi,~l ,~~~J.fial a~~::~~~~~~~~~ent Projects
~-,·:~::; .. ,:'-..·', ,'<;~ ·:::::~:> '"~~~~::~:< "·,'' ACTio!.~ ... ': > ·::i::::;•;: . u ·.·. ·' ':::':'<> '''',,~
"~<::;.':~::->, :::~:~~~~~" '<:::::~:~:>
Item Defert(t:qto July 10, 2Q'2
'"~< >>>. '·~::>:>:
<: ,,: :::; ~;:~:::. ", :::,;~ ~:< :,
'<<:-<< >:::" "< ,,>>>
ACTION
Item Deferred to July 10, 2012
July 10, 2012
OLD BUSINESS
116
8. Discussion: FY 2012/13 Capital Projects Prioritization
ACTION
The Committee:
• requested the Bass Museum Phase II Expansion project name be changed
to Bass Museum Phase II Expansion -Interior Exhibit Space and that the
item be discussed further at the July 25, 2012 Finance & Citywide Projects
Committee Meeting
• recommended that the funding for Euclid Avenue Improvements at Lincoln
Road be put in as a placeholder, that community outreach be conducted for
the item and refer the item to the Land Use & Development Committee
• referred the discussion of the width of sidewalk cafe and the encroachment
of them into the pedestrian walkway to ~e Neighborhood/Community
Affairs Committee .. :·· : ~.:
• requested the name of CC-Misc. Projects l$'cllaf1ged to Contingency Items
and provide a reconciliation of what was:1!Jptmtirrtiscal year 2011/12
• asked that the drawings for the $(Jnace Lot 22X: N Shore Youth Center
project be provided and that the s~f:Jace lot projectS b.: brought back to the
July 25, 2012 Finance & Citywid~;i~!~Jects Committee ~!it:lg
• asked that Law Enforcement Trui~·~~und be .t~cluded n&XJ;~year when the
Capital Budget is being discussed <::;:~=::=~\:,, .::=::::m~:::) '':•:=~~::=\.
• asked that the M.i~mt Beach · tr@ · >liftation lmpro\fement and
Implementation Plan iri~lQ!'.!:.f~lling inte~· · · ns as part of the scope
Interim City. Mam:~~~{:·R~tii~:;:~· Brook§t:~nti wt!n:::~ne and presented the ~ity
Center ProJectS,QU~J::ne Com~mee ... .. ..•.. . Bass:~:M~seum Phase II Expans1on
project name be !Sf:iJnged to 8,~ Museu~:;~nase II Expansion -Interior Exhibit Space
and that the item b(fiefi~~usse~:lurther at tfiij~:~uly 25, 2012 Finance & Citywide Projects
Commlt;t~~M!?~ting. · ·· ·' . ::=~=:·=>;:.::::>:: ::?:.:
.:>:::;: >> .:: :::::::.. ·::;;:;:;::: . ··::;:::::>.· :>::.
Cl}~~9rson Deeij~.~~ithomt~~~.ed if c'dmf:ti~P:JtY ~utreach h~d been .done for the Euclid
Aveo\:l'!? lmprovemen~:=:~t the:::~~gcoln Roati>proJect. Ass1stant C1ty Manager Jorge
Gome~iii~tated that som.~: pret!Mll)~ty outreach had been done and suggested that
funding=:~;J;iut in as ..... · def:~bg that Staff reach out to the neighborhood. The
Committee\~~mme he fun'Oing for Euclid Avenue Improvements at Lincoln
Road be put a pia r and referred the item to the Land Use & Development
Committee. J~s1one . e Exposito asked that the issue of the width of sidewalk
cafe and the en~f ' ')ii,f of them into the pedestrian walkway be readdressed.
Discussion ensued. ...... , mittee referred the discussion of the width of sidewalk cafe
and the encroachment of them into the pedestrian walkway to the
Neighborhood/Community Affairs Committee.
The Committee tentatively approved the proposed Anchor Garage/Shops projects.
Commissioner Ed Tobin asked if there was interest in police monitored cameras located
in tourist areas. Police Chief Ray Martinez stated that an item regarding surveillance
cameras has been place on the Neighborhood/Community Affairs Committee July
agenda. Ms. Brooks suggested that the funding for the pilot program come from the Law
Enforcement Trust Fund.
The Committee asked that the name of CC-Misc. Projects be changed to Contingency
Items and provide a reconciliation of what was spent in fiscal year 2011/12. Chairperson
Weithorn asked if the projects listed in fiscal year 2013/14-fiscal year 2016/17 should
117
be moved to the future column since the City may decide not to do them based on what
happens with the development of the Convention Center District. Ms. Brooks stated that
her concern with moving all the items to the future column is trying to distinguish those
things that need be done versus the things that are truly future projects.
Chairperson Weithorn asked for details of the Surface Lot 22X N Shore Youth Center
project. Parking Director Saul Frances stated that drainage and lighting were included in
the cost. Chairperson Weithorn then asked to see the drawings for the project. The
Committee asked that the surface lot projects be brought back to the July 25, 2012
Finance & Citywide Projects Committee meeting.
The Committee asked that Law Enforcement Trust Fund be included next year when the
Capital Budget is being discussed.
Chairperson Weithorn asked what the scope of wof!< was for the Miami Beach
Transportation Improvement and Implementation Plarf:L •·· Public Works Director Fred
Beckmann stated that it is a study to determine :the transportation needs for the City.
Commissioner Tobin asked that the study lnclu(fe solutions fodailing intersections.
9. Proposed Capital Renewal and ltijp)~~ement Projects
~~>>~, '', ,, ~,,'
ACTION .. : ·::··:~ ; .• :: ..•. ::•.·:: ~~··m:[: :~.
The Committee asked that a li'f ·~~t;:~nfunded'i\'m~ be provided, a photograph
of the fire station 2 reroof pr ''" t>i~;•t,ll('fl and p~nted at the July 25, 2012
Finance & Citywide Projects Coij\~J~fttee~:l'P:.ting, i"Jl~·,1hat the age of the air
conditioning unl~)~~:~':::.~nchor ~~rage t~J~!;%~~ •. prog~~Jlmed for renewal and
replacement be P.r'AY:.1;:,it.t;< .• :;;.... <:>:\. <<<:•::··· ...... · , . ,·~ u ·, .·,.·.· · .. ' '. v :::,:::::~·" ·-:::::::~~:~:t::~~:.:.~:,\. __ ''(,:~~}> ':~~~:~: <,~:·~:: ,·~·>·' -·.,.·.-.<:·,.-.-
·.-,-~-~"v ·::::>~ '\:::::;·::::::::'•' ··~::>'
Interim City Manag'ijM}~thie B~~'9ks prese!it~}he item.
To ens~rt:KtlaatJenewal·~arid%·~~~)~~ment ':~~i;~~eneral Fund assets are funded and
addr~~ij~a···Wfi~ft:·•u~edet;tf'i~'· FY 2'cla410.5t •• ttit!:>clty of Miami Beach established a
detl~~d millage·ror.l·~.newaU~od replackjfh~ht funding to be used for capital projects
that•ij~end the usefuKltf~ of tfiel:>~ity's General Fund assets to be used exclusively to
providei>:~f renewal af'i~:;::r:~plac&fQ~,f;lt of capital items related to our facilities and
infrastructureL over and almve routiti'e maintenance. At the same time, the City
establishea<a;::~ystematlc aP,proach to identify renewal and replacement needs. City
facilities are inij~pted at ~~~$} once every five years to determine current renewal and
replacement need~~:~~ w~t~~~~,: projected replacement dates for all of the major Building
components. A Fa "tion Index Rating (FCI) is assigned to each facility based
on the total value of eX,i: ihg requirements divided by the current replacement value of
the building.
The current dedicated millage of 0.1083 mills (as of FY 2011/12) is projected to generate
$1 ,859,000 for the General Fund Capital Renewal and Replacement Fund based on the
July 1 values. In addition, based on the ongoing review of projects funded in prior years,
approximately $600,000 is available as Renewal & Replacement Fund Balance as of
09/30/11 for General Fund renewal and replacement projects, resulting in a total of
$2,459,000 available for funding FY 2012/13 General Fund renewal and replacement
projects. It was also noted that approximately $4 million in additional projects have been
identified that could be upgraded, if additional funding were available. Based on the
review of funding needs over the next 5 years, Administration has identified an additional
approximately $11.4 million in General Fund major facility components that may need to
118
be replaced. Together with the $4 million not recommended for funding in FY 2012/13,
this results in approximately $15.4 million to be addressed between FY 2013/14 and FY
2016/17, an average of $3.8 million per year. However, each year the list of projects are
re-reviewed before finalizing for that year's proposed budget, and projects are often
removed because either they may have been addressed through other capital
improvement projects, or despite the useful life indications, the maintenance costs may
not warrant replacement. Chairperson Deede Weithorn asked that a list of the items not
being funded be provided.
Ms. Brooks then stated that with the exception of Parking, funding needs in the
Enterprise Funds are projected to be less than $100,000 per year, including funding for
FY 2012/13. Proposed Parking renewal and replacement projects for FY 2012/13 total
$566,905. Fleet Management FY 2012/12 renewal ar:n:i replacement projects total
$82,804. The City Center RDA FY 2012/13 renewal,@~tFreplacement projects total
$219,373, with an additional $485,488 for Miami Ci~y,,Ballet. The Anchor Shops and
Parking Garage Fund, which are separate because::if's not part of the Tax Increment
funding of the RDA, has FY 2012/13 renewal and replacern~nt needs totaling $539,660.
Commissioner Jorge Exposito asked if the Fir~'station 2 reroofprpject was for the new
building. Ms. Brooks stated that it is ~f« the historic building•prt Dade Boulevard.
Chairperson Weithorn asked that a photog,~ph of the fire station••:2::;r~roof project be
taken and presented at the July 25, 2012i~iQance ,~'::~itywide Prdjije;lts Committee
meeting. The Committee askegdo,r the age of\t),l~.~Jt::~hditioning unit$•;i~;~:the Anchor
Garage that are programmed fcif;:;t~o~wal and replGi~tTiant be provided. ,
~ z~~~:i:~~:~:~~<•::\;~:~~.,, .. ,,, '<~., •• ~~~;: •• ,
10. Proposed Information and'e:OPlmunra'WQns Teetll\Qiogy Fund Projects <·~'1~~::::~>::t•:::::: •. ,, '~:~.:':: ' )~·l:1•ii·:·1•:·,'' ',·~ •• i.:;:;
ACTION ''c<~~:•:Y' '<::•:>:~::: .... :: :.:,::< ••::;::•'j}:;:::,, ~<::: "':~::;t~~1f~::~, '<;>:: ,<'{ <s~~:~~:'---·,· .. , ':~~~~~,:~~>-' >>>:::--<·::~;+:,:::::~:;',,'' ,-',
The Committee r~q~ested t"'t the sp~tJic dollar amounts requested for each
project be brought bi@~,to t~~:j~~Jy 25, m~:tjpg
->::~~~~;~~~:~~~~~~~i~P:~~;':;;·>, "<~::::~~~~~::~~i:~~m;~~:~:::~~~:-:_:~:~:%F~::::~,, '~:~~::::>~,
lnterittf•:eitY ManigerKatnii::Stooks pr ·, · tfii item.
, ~~~:;;;~~i~-:,-'~, ~;:~s:~~~:~~>-'<~~~;~~:-:
In ~f~~~l Year (FY) '2n~5L06, thti~dopted work plan and budget for the General Fund
im:;ludlng::.fl:<l!fding specifl~JIX for ln{Qm;ation and Communications Technology Projects.
Each yeaf::;q~partments prt),mse prci)~s which are then reviewed and prioritized by the
lnformation'::a~:chpommunic~tJ~ms Technology Steering Committee. The City's General
Fund proposed~~: 2012/ ··· get includes a transfer of $280,000 to the Information
and Communicatlons . . logy Fund for the following projects: Technology
Enhancements for ~~<~~'bela Permitting System; Enhancement to Eden Accounts
Payable module; Upgti~&·:of Automated Cleanliness Assessment; Off-Duty Job tracking
application; and the Development of Mobile Applications. In addition the following
projects are funded from the Police Confiscation fund and the Parking Enterprise fund
and will be under development next year with in-house resources dedicated to the
respective departments: License Plate Recognition; Gated Revenue Control System
Upgrade; and Master Meter Replacement. Further, the following projects do not require
funding but are planned to be under development next year with in-house staffing
resources: re-writing of the pending City Commission documents log and lobbyist and
board and committees programs, in the Office of the City Clerk; complete a historic
buildings database and GIS Map; and provide hotel and restaurant information for the
Visitor and Convention Authority (VCA) for the development of a visitor information
website and data aggregation portal.
119
Commissioner Ed Tobin asked for a status update on the installation of GPS systems in
city vehicles. Chief Financial Officer Patricia Walker stated that there was an item
regarding the GPS installation in city vehicles on the July 18, 2012 Commission Agenda.
The Committee requested that the specific dollar amounts requested for each project be
brought back to the July 25, meeting.
NEW BUSINESS
1. Proposal for Increased Rates for the Botanical Garden
ACTION
The Committee recommended authorizing the.'int::r~sed rental rates for the
Botanical Garden.
. . . .· ' .
Real Estate, Housing, and Community 6e'.tel~pment Director A~~~:Parekh presented
the item. ":~~~~~·~h,, . .:::::~~i~i:> ·;;~~;~.~~g~~ ..
On June 6, 2012, the Mayq(:;]:i~!id City Colt( :::·approved a r~~wal of the
Management Agreement betweefittl:J~;:Q!ty of Miamt: nd the Miami Beach Garden
Conservancy, Inc. for and addft~i)~l~;~~;:-year terrrt;i::~mmencing on July 1, 2012
through June 30, 2017. At the tim~· ConsaW"ncy requested to exercise its
five-year renewal optiQn, it also reqg~~ted' .izatiori<fQf:':;Jn increase of the rental
rates at the facility~ ::tfi:·ligl'l~:;((fthe CityiS~~~nual ~~~\ff~~,Jtion fo::~he Garden Conservancy,
approval of the. itf,~:feased"r~t~s was d~fert:~:'J)ji tn~\flo.ance and Citywide Projects
Committee untillh~Gity's budg~t reviewRr~ss was underway. Historically, the City's
annual contributii:m:t9;:tbe Gar~ ConserJ~I)l~y, which comprises approximately 33% of
the Consery~:mcy's irib~itl .·.·.·.·.· .. detenYiln~ through the annual budget as a city-
wide ®~~~:·:::Qy~r:the · . :yea~;i~~~Jfity:~~~ced its contribution based on a 10%
ac~~~·:lfie boariif::[~~ction':J~:::~II entitles::~~ivlng direct allocations and not based on
any:::~:;~view of wh&ttl~r tha::::;'@~rden Conservancy's operating costs increased or
decri!ased. · ::::::::::,. =:::::::::::: ..
'~<:~·~:~~'" '<:~{:~~:~~-, \:~~~;;~:~::~" ·.~>::>:\. ---.·,·., -.., < -·'·'~-·-..~.
During the::Ume the Botan~ll GardeiY:was closed for construction, Conservancy staff
conducted iXf~f:lSive marldij)::research and visited other facilities in Miami-Dade and
Broward countfe~~>~o learn .~f>out their respective rental policies, pricing and amenities.
Based on its resei\t~t;J., th~ ancy is proposing to increase the rate for rental of the
Banyan Room frortP. a period of up to four hours, to $2,500 for non-City
residents and/or busine~es and $1,500 for City residents. Each additional hour would
be charged at a rate of $200 per hour, reflecting an increase of $25 from the current
plan. Also, under the new plan, the rental rate would also include access to the Great
Lawn, which previously was mostly reserved for stand-alone events. However, since the
renovations have converted much of the area occupied by the Great Lawn into a
signature water feature, it is now included as an additional amenity for renting the
Banyan Room. For the remaining areas of the Garden that can still be rented out for
smaller events, the rents under the new plan would also remain the same. Additional
charges include state sales tax and insurance; an annual family membership fee of
$50.00 for non-members; $25 per hour for a garden attendant and $125 per hour for
janitorial services, shall also still apply under the new plan. In light of the Garden
Conservancy's prediction that the revenues under the new rate structure would not
significantly impact its budget until the second quarter of FY 2013/14, Administration
120
recommended that the City's contribution be considered as part of the annual budget
process as in previous years.
The Committee recommended authorizing the increased rental rates for the Botanical
Garden.
2. Discussion of the current management and operations of the City of Miami
Beach Golf Courses, clubhouses, and related facilities and
options/direction for the future management agreement
ACTION
The Committee recommended the agreement be extended on a month-to-month
basis while the Administration meet with Professional :Course Management II, Ltd.
(PCM) to discuss any additional benefits that would be proffered to the City in
consideration of waiving the competitive bidding pro~ess; that Staff provides
more detailed information on the cost of other" g~lf course management
companies and how the golf courses are maintained andtbe .. Administration report
the results of the discussions and fi · · · the golf courses. yomparisons back
to the Finance and Citywide Projects ittee for further diti.~ipn.
~<:;~;:~;}.
On September 5, 2007, a
Management II, Ltd. (PCM) for
Beach Golf Club (including the
was approved by the Comm
2007 and is due
agreements,
received om;lti\te~cmrnmen'ts
also done a notaole
·~%'~~\.
'<~:?'~i~::::
ProfessiOnal Course
""'"'""'11'""" of the City's Miami
~""'''"'""'r.,.,.,ndy Shores Golf Club,
need on October 1,
of the management
service levels, and has
and day guests. PCM has
QtRtYa• budget allocated to the golf courses,
meci:Miami Beach Golf Club, while exceeding
:::j::;l,y:ru:;;r,~;:i<:¥!1it: below the appropriated budget on
on six (6) occasions since the
managed the Normandy Shores Golf
orolectea deficits, while maintaining the Golf Course and
options available are to either direct the
Admin Req Proposals (RFP) to be issued as soon as
possible ng a new agreement in effect on October 1, 2012 or
shortly inistration to prepare a Commission Item waiving the
competitive biddltlr~:8Pr<)Ci!ltas> and enter into negotiations with Professional Course
Management for management and operations of the City's Golf Course,
Clubhouses and with the intention of having an agreement in effect on
October 1, 2012.
Chairperson Deede Weithorn stated that PCM should give the City an additional benefit
to waive the competitive bidding process. Commissioner Ed Tobin felt that the contract
should go out bid to see what the market is like. Discussion ensued. At the conclusion
of the discussion the Committee recommended the agreement be extended on a month-
to-month basis while the Administration meet with Professional Course Management II,
Ltd. (PCM) to discuss any additional benefits that would be proffered to the City in
consideration of waiving the competitive bidding process; that Staff provides more
detailed information on the cost of other golf course management companies and how
the golf courses are maintained and the Administration report the results of the
121
discussions and finding of the golf courses comparisons back to the Finance and
Citywide Projects Committee for further direction
3. Status on Building Development Process Fees
ACTION
The Committee recommended that the item be brought to the full Commission.
Interim City Manager Kathie Brooks presented the item.
On January 13, 2010, the City Commission approved fou.r:ordinances for the Building,
Fire, Planning and Public Works departments rela~ >to the fees for Building
Development Process. These ordinances went intQ,~ffeCt on February 1, 2010 and
provided a complete overhaul of the fee structure fotthe:ratJ,ove mentioned departments.
Additional changes were adopted by the City Commissiorl:ln>September 2011 that went
into effect on October 1, 2011, including redu(iti()ns to the fees for certain permit types, a
continuation of discounts for permit fees relatecUo certain perrnittypes, a continuation of
discounts for permit fees related to certait:tpermit types, a waiver ofJtJ~ Consumer Price
Index (CPI) adjustments for 2011 and 20121:·~pd the introduction ofei::~p on permit fees
' ' ' :' '' ~' ' ; -....:: ' ' ' \ ..., at 10% of the calculated cost of construction. >;:::>, ,;~:::::::: ,:;::~::
"~;;;~,'~~::~:>'" '>>>>>,, "·,·-..'~·. ,•'<·>, ·'·_;,'' ~<<::'::::·~
During the discussions regardl '"~th~::4P11 change~~:·me::Administration note(fthat further
changes were still being consi ":."':,~:~ •• would be::::ij~~ght back to the Finance and
Citywide Projects Committee for fu~uer·~~~lgeration:::~:~<ftninistration sought direction
on the following: >t1:~::: · <<:;::::::::. •:;~·:'~>:
• whether fef3$.:>"' to Plaiif1!ng an~:j~~ijlc . Worti~~· efforts in the Interior
Alteratio ':l?ermit typ'~: s~~~~~'be·r~.9~d; ·,
• whether o·t~ttPt the d , ·' , shou1{f:~f'ltinue pasfSeptember 30, 2012, and
• whether or\tt~tthe c~t::::increase 't6f:j;:2013 pursuant to the existing ordinance
s~2}1.19 be wal\t~:· .':•;:~t:; ·:::~" '<::;,')·.>~
ThS}.:~~~f~f~~~l~~~·~~o~~~~~:dth~1:,~~~<t~!~Y~d to Planning and Public Works' efforts
in •>~~~~ interior Altet~tj~j1/Rer&~~ling permit:'types be reduced, extend the current
discol;![!J~ past Se 20if~'f,,~nd not waive the CPI increase for FY 2012/13.
'',:S~;~:::l:;:;. ''i:~1~\ ',;~q~1~b<
Chairperaaq:jl:.Qeede Welt}1~~P aske'tf;>for an update on the "glitch" bills. Building
Departmenf::~t~?tor Step~~p Scott stated that an update would be given to the
Committee in tfl~:~~ure as w~ll as recommendations for addressing the "glitches".
'~>>>>:<>, '~:'<~,.::<;~
Commissioner Ed t~bin:::;~ked if the environmental incentives were included in the
memo. Interim City Matl'ager Kathie Brooks stated that they were not listed in the
memo. The Committee recommended that the item be brought to the full Commission.
4. Mass Transit Connectivity Study
ACTION
The Committee recommended that Administration contact FEVE to explore the
matter further, they discussed maybe setting aside funding for the project with the
provision that it cannot be used without authorization from the Commission, and
that status updates be given to the Finance & Citywide Projects Committee.
122
Public Works Fred Beckman presented the item and went on to introduce Transportation
Manager Jose Gonzalez.
Pursuant to the adopted policies, goals, and objectives in the Transportation Element of
the City's 2025 Comprehensive Plan, the City coordinates closely with Miami-Dade
Transit (MDT) to ensure that transit service within the South Beach, Middle Beach, and
North Beach communities improves mobility and promotes the use of alternative modes
of public transit while preserving the historic character of the community. The City
Administration works closely with MDT, the Miami -Dade Metropolitan Planning
Organization (MPO), and the Florida Department of Transportation (FOOT) on various
short term bus transit projects and initiatives in order to provide residents and visitors
traveling in our City with an efficient public mass transportation system. At this time,
there is renewed interest, increasing demand, and new qptions for additional mass
transit connections between the City and other parts oftna County. In addition, new
technology eliminates overhead catenary wires that<w:ert.:fone of the concerns of the
most recent potential mass transit connections-Bayt:inlt·.
,,' ,' ' ,'''
,',', ',', v,' v
In 2004, the Miami-Dade Metropolitan Planning Organizatlon (MPO) completed the
Miami-Miami Beach Transportation Corridor Study, also known as Bay Link. The Bay
Link study consisted of an approximately ,eig,hteen (18) mile long bf~Jfectional loop route
utilizing the Mac Arthur Causeway, Washlrjgt,gn Avenue, Alton Ro~~~::,.7th Street, and
Dade Boulevard corridors. The estimated capiJ~l:.cost:gf;:l{ie Bay Linl(i:~,~ was $482.7
million and the annual operating ... and mainten$bc.Q<:~~Q$'f was estimatet!:?'tlJ be $12.1
million in 2004 dollars. In spite 'Ql~to~::~~pport for th~~~~Y Link Transit proje~t; there were
a few outstanding concerns over;,~9!i\l~~!~i~ration, aiia)}l{i:~ proliferation of the necessary
overhead cantenary wires througnQ.~t 'tn~:~~.lt,y's historj:Q;:;>§)outh Beach district. The
''~~»~ '~.">•,,,','._-' '\:._.-..~,v-._
unresolved concerns coupled with a;:t~:gk of fl?ititllf:ig and ptili1!gal will at the County level
to build, operate, l;lt;!t:l,~:)ll!~iptain the ~ij:lposed J?~Y~~Mn,k sy'$\~f,n resulted in a lack of
support to progr~f!t:ftie 'fu~~ing neces~~ry <t~:,~ltfpl~,,~he ·Preliminary Engineering
phase of the pr()j!'~~ Curre:njly~ the Bal.:M~k:Transifptoj~ct is listed as a Priority IV
Unfunded Project in:tn~ 2035 ~0 Long Rl~l~e Transportation Plan.
'<<<~,'>v 'Vv''''< ',',v,',',,
,v<;' :><' ... <~~:::::~:'X.:•>,' '<::;;,>
ln. an_~«!cy~~l~::::t:~t9motEFIJ~~~~n~:tra(!~,~:·:t7chH~~Y al~ng certa!n PTP corridors within
M1am~;~~:aae Cotttl:W::~nd conna~gn~.to'the ex1sting reg1onal transit system, the
MF?~}and MDT h , · ...... · ~rtnered"<Wi~tl FEVE, a state-owned Spanish railway
corrfpjny operating ~PPfOXimat~lY:>, 777 miles of rail service. The rail technology
implemeht~d in many uraioized ati:g.;:bjstoric parts of Spain is primarily characterized as
a moderli:~~f~etcar technot9gy that '"t)perates in mixed traffic and pedestrian plazas, is
not intrusive;:~n~ does not r~uire overhead catenary wires between stations throughout
the route in ort.Ei~ to operat,~~~l:< The streetcars essentially "charge" only at stations via a
pantograph mouri~t:t on .trni::::roof of the streetcar that extends upward to reach the
overhead catenarieS:~lij)Jgl;~tl:arge at the stations and then collapses and hides within the
roof structure of the "<sl~~tcar. The streetcars travel from station to station without
needing recharge, thereby significantly reducing the amount of exposed overhead
catenary wires within historic cities. FEVE officials have offered to conduct a study
through the MPO to evaluate the feasibility and potential benefits of additional transit rail
corridors at no charge to the MPO or Miami-Dade County. On January 26, 2012, the
MPO Board passed a resolution directing the MPO Director to coordinate with relevant
Miami-Dade County and municipal officials, City of Miami and Miami Beach in particular,
and staff to facilitate a study to be performed by FEVE as to the feasibility for potential
light rail transit corridors.
The Miami-Dade MPO is currently undertaking a planning study with the primary
objective of developing an agency-supported, short-term, cost-feasible, countywide plan
for an interconnected network of Tolled Managed Highway Facilities with rapid/enhanced
123
bus service routes and infrastructure. Among the eight countywide corridors that will be
highlighted as part of this MPO study is the Bay Link corridor -Mac Arthur Causeway
(Downtown Miami Government Center to Miami Beach City Hall). The study will focus
on the concept of implementing variable pricing on existing free roadways or new lanes
on existing free roadways. This approach involves evaluating the feasibility of
implementing segregated managed lanes with all day variable pricing on existing un-
tolled highways (such as the 1-395/Mac Arthur Causeway and the 1-95/Julia Tuttle
Causeway). The study will evaluate the potential of using new revenues generated by
the tolled managed lanes/facilities to fund the capital, operating, and maintenance costs
of implementing enhanced or express bus services or other type of premium transit,
such as light rail. The current condition and approach has and will continue to have a
disproportionate impact on lower income travelers who typically do not have a choice
and must rely on slow-moving street-running bus service.
','', '''
Commissioner Jorge Exposito asked how long it t~~e~•t()" charge the streetcar. Mr.
Gonzalez stated that it charges when it's at a stati:Oil;Wtlich is only approximately one
minute. Chairperson Deede Weithorn asked if tne<•street~tJ~ould share the road with
other vehicles. Mr. Gonzalez stated that the vehicle could 6~rate in mixed traffic or on
a dedicated right-of-way. Discussion en.$l.lt!d;< The Committee recommended that
Administration contact FEVE to explore tn~:matter further, they d!sc!.J~~ maybe setting
aside funding for the project with the <:~mvision that it cannot:~.:~ used without
authorization from the Commission, and thafiit~tus Uj:)~~s be glven:~~:~be Finance &
Citywide Projects Committee. ::J.:.:~(<>, <:•,;;[;,~;::::~:; :·•;::>' <•:::,:~~
--~:~:::::::~,
ACTION
On Sep\~mber 25, 200G~·:•;.the cny:·~·:~f Miami Beach and Miami-Dade Transit (MDT)
collaborait~~IK launched th~~:'§outh '8e~ch Local Circulator service (known as the SoBe
Local). Thl?i§~~th Beach ~~~~ replaced the City's Electrowave Shuttle service which
had been in ~f:!iee contiJ1~~11y since 1998 providing public transportation for South
Beach residents<~rts:t visit{;)m: The South Beach Local is a bi-directional circulator
providing public tran~~~:$"~iee to the eastern and western areas of South Beach with a
recent extension of si~JE& to Belle Isle. Since inception, the South Beach Local has
proven to be the most successful MOT-operated circulator with an estimated annual
ridership of approximately 1,563,000 and more than 127,000 boardings per month since
the beginning of this fiscal year. Funding for the operations and maintenance is
provided by the City of Miami Beach and MDT. The City currently contributes $1.2
million annually from the Charter County Transportation Surtax (half-cent) allocation and
MDT contributes $1.9 million.
In 2012, the City of Miami Beach, in cooperation with the Miami-Dade Metropolitan
Planning Organization (MPO), completed a study to identify a transit service that would
be customized to the unique needs of the A1A/Collins Avenue/Indian Creek Drive
corridor along the eastern coast of the city. Only two routes traverse the length of the
corridor between 71 51 Street and South Beac;h; other routes cover portions of that length
124
and then connect with the rest of the county across Biscayne Bay. Traveling by bus
within the city along the A 1A corridor is therefore more complicated and less convenient
than would otherwise be expected. The recently published resident satisfaction survey
reported that seventy-eight (78%) percent of respondents in the Mid-Beach "condo-
corridor" and North Beach use their car as their primary mode of transportation. Eighty-
nine (89%) percent of Mid-Beach respondents reported their car as the primary mode of
transport. The proposed service would be uniquely configured to serve the high rise
condominiums, apartment buildings, and hotels for which transit travel is a voluntary
alternative to travel by private automobile. Generally, auto ownership and household
income in the corridor is high suggesting considerable discretion in mode choice for
residents and visitors in the corridor. In addition, the service would carry residents and
visitors to non-work destinations: restaurants, entertainment venues, and shopping
rather than to places of employment. The proposed servl~e would carry residents and
visitors from the high rise condominiums and hotels; ak>ng A 1 A to the retail and
commercial districts along 71s\ 41st, and 17th Streets:':'T:he service would intersect with
and therefore support transfers to Miami-Dade Transit1Servipe within Miami Beach and to
destinations on the mainland. This service would r:equire'tn~ operation of six buses, of
which two City-owned vehicles could be depJo)fed. An additi(')nal vehicle, for a total of
seven, should be acquired to use as a sp~l'J;•particularly as the vehicles become older
and require more substantial maintenanc~~;:j:;:::> · ·· ,~»'» '(:::~:~~fl:~>
An estimate of capital and operating & ~1t~l~f1ance .. ~~s was d~~~·~~d based on
transit operations in the Cities .~f~ Miami, Doraf;:~ ::d7fl)eah, all systemijiitnat rely on
contract service and/or non-urlla~~em oyees. · .N· costs were lirtlited to: the
'•>'·':!:Y""·"' ,·,.:· purchase of vehicles, 28 to 35·fQQr . buses s1~.1J~r to those used on the South
Beach Local; hybrid or other ugree~lJecn vehicf~~~uld be substituted at some
additional cost; automatic vehicle<:J~at raffle ·.:slfltt?l priority technology to
support passenger Jnf§Tm:aUon systerli~~ fl:lllnagem~fut, of on-time service; and
minimal accomrn~~t16ft'§!•:;f9'U: a dispal~he .... · ··ati~~~~, ·sus shelters and other
passenger amenifl~~ were a~~vmed to;'::~:~~ered by::~ilile type of turnkey contract
funded through ad\~Ei~ising oli::~~l'le shelter§:::.~~:The total cost for the initial system was
estimated at $3.3 m1tl.i~I:J ln<~P:ill:lJ costs +~~g $1.6 million in annual operating and
maint~n~t}~~;~~~~· Gl\i~~;:#i~·;pr&lltijl(!~!Y an~~~ budget of $1.3 million for operations
and .ma'ntenante::.tne. ro ossa service' ·.tan :is s~::follows: ''~ o.. ,,p P o..:w· ft .... ,•,·;··•,·:
s~ .::~ 15-minute f' ~een noorf:a('i()' midnight, 7 days per week, 364 days per
'<·','.",~··-.. '<<<<->> . <:·=:lear :::::<:. •:t<::: .
• :;S~rvice route op~m'ting al · ·::z.1st Street/Normandy Drive to A1A to 41st Street at
Sft~O~?n returnlngi~~:Or;~ 40th ·. t to A1A, then continuing south on A1A to
Was"'ill~g~on Avenue~ll:.Lincoln Road. Y;~::::~:k .~~:~~
The Miami-Dade''M:e'Q Nodfi~Middle Beach Transit Study looked at three alternatives for
operation of the servi~;;~j~~}~:::>
• Miami-Dade Trant:ft (MDT) as Sole Operator: This alternative relies upon MDT as
the sole operator to extend service in accordance with the plan studied. MDT
would assume all responsibilities including that of hiring staff and delivery and
maintenance of vehicles.
• City of Miami Beach as Sole Operator: Under this alternative, the City would
assume all responsibility of the route and its service. The initial outlay of the bus
purchase and other capital expenditures would occur in the first year. In
subsequent years the City would incur only operational and maintenance costs.
• Turnkey Operator as Sole Operator: Under this alternative, the City would
engage a private operator to procure vehicles and provide service for a fixed
price. Training of personnel, maintenance of vehicles, and all other
responsibilities would fall solely to the operator. The operator could be engaged
in a performance-based contract, requiring specific services including service
125
reliability.
The Administration recommended that the City issue a request for proposals for a
turnkey contract with a qualified operator, including maintenance staff, to operate the
proposed service. The turnkey contract could potentially be funded with Quality of Life
(QOL) and Parking funds if the bus transit circulator provides service to parking garages
and or parking lots along the service routes.
Chairperson Deede Weithorn asked why the proposed route stopped at 71 st Street and
didn't go further north. Mr. Brick-Turin stated that finances were a factor in the route and
that the goal was for route to get people to commercial areas. Public Works Director
Fred Beckmann stated that staff would look into the ridership in Middle and North Beach.
Chairperson Weithorn then asked where the funding would come from. Interim City
Manager Kathie Brooks stated that QOL funds are currently split into four categories but
could be split further into 5 categories. Ms. Brooks w~nt on to explain that fifty percent
of the amount of QOL funds earned are committed t<:> tne payment of a portion of the
debt service on the Miami Beach Redevelopment Agency -City Center/Historic
Convention Village Bonds, which are used f(lr the develOpment, improvement and
construction of certain public areas including ~ portion of the Cultural Center facilities
located within the City Center District. Th~~remaining fifty percelltJ~" allocated equally
among North Beach, Middle Beach, and Beach for capital pi'O}~ts that enhance
Miami Beach's tourist related areas and va . ::irts a11~:j~ltural progntqt'~ Ms. Brooks
then stated that instead of 4 ca the'::so%<:~J:;:~oL funds are'br~ken into 5
categories, where transit is thEf Tr~~j·e~ttation Manager Jci!e Gonzalez
added that staff is actively pu to help>ft;i:l;\g the project. The Committee
recommended that Staff researc in Middl~:[and North Beach and that the
item be pursued for the future to''1~~::;,f':leighborhood/Community
Affairs Committee. <:;:::::;:;:.
',','<~::::~~ ' ' :~::~ri:m*:::>::~:~~~·:~:':~:~:
July:.~~· 2012 ·:><:; @;l; ·:· .
',-..._<;>:'>, '..''''
'<::' >>, ,,''<';<,,
OLD BUS~~ESS
ACTION
The Committee recommended the item be brought to the full Commission for
approval.
The Committee did not discuss the item.
2. Repair and Reconstruction of Seawalls
ACTION
The Committee requested a copy of the seawall study along with the prioritization
126
list.
Public Works Director Fred Beckmann presented the item.
The City evaluated its seawalls in 2003 and developed a report that prioritized their
repair. Since that time, the City has improved many of the seawalls. In December 2011,
the City completed a Seawall Assessment that re-evaluated the 7 4 remaining seawalls
that have not been improved and are not part of a neighborhood project about to enter
construction. The seawalls were assessed in two ways: condition and maintenance
priority. Conditions were assessed on a scale of 1 to 6, where 1 means the seawall is in
critical condition and 6 means that the seawall is in good condition. Maintenance
Priorities were assessed on a scale of 1 to 3. A rating of 1 means low priority and 3
means high priority. This fiscal year, the City is addres~iJ19 the seawalls that have a
Critical Condition rating and a Medium Maintenance ,f::lij{lftty -there are no Critical
seawalls with a High Maintenance Priority. These .:ae~walls are Muss Park, Wofford
Park, 1 01h Street, and Bonita Drive. All seawalls ~j~g~}?¢iired or replaced will be built
to a minimum elevation of 3.2 feet NAVD. Thi~:is ba$~d upon the 2011 Citywide
Stormwater Master Plan. This minimum was:aet based upon anticipated sea level rise
and the expected design life of seawalls, :This requirement Will also be enforced for
private seawalls that are being repaireq.t){replaced. CommlssiQ~@r Jorge Exposito
asked where the elevation would be meastitid from. Mr. Beckmanrf~tated that it would
be 3.2 feet above high tide. Chairperson Dee~alV\Ieithorrj~sked that a~py of the study
be given to the Commission. ;:<>> •;.... :• ' ::> , .,}
:::i;'~}:~~· :>> <<~J~:~::;~:~ . •,',', <;>~·>~>:~ .. ,• ... ,·~~~:~·., '<.~~:~~>>;:. . "·:::~~:·>> ..
3. Collins Canal Seawall RepJirlDltl~:ESoulevard•Bike Plan
·',','-..'-..', -..,',',','-..'..".".. »•,'-..·','' <:::>> _,::;~:~~:~>. '<;;:~~~:~>
ACTION ,,,~~~'&,, • -~1~~. ,,~,~~~''''~,i@,~~
Staff is to give·tb~;CommiS$f9n a repo~j;J(i;:lpproxlmlti1y three months regarding
the status of the pi:qj.ct and':jjtovide detal~~ of mangrove planting.
· ... ;:"::::~<. ,~"·.·~·,· '<:.: ~··
Public worksDirector ~t~.si~!iffi~Hri· resenliit.the item. ,.:·~m",::: > ••• ···:: •• ::::·::·:~·:> , , <•;:~:,::;:,·:: , , <~•,:;;s.::~.?." ··:::.::•
Apf?f:B:~imately 3, 100~f~~t of~~'f'all on th~:~north_ si~e of the Colli~~ Canal, betw~en
West;::,~xenue and 'Cl~,ll¥ent!Ol1:~::;~~ter Dnve, 1s m poor cond1t1on and requ1res
repla The City te~.iVed ~:r~~~{'lt for this work in the amount of $1 ,383,885. The
Cit~ is nstructing mat~y' 5,000 feet of bike path along this corridor form
1 i Street t6:;~~rk Avenu . , a grant in the amount of $2,873,896. The seawall grant
expires on · 31, 2Q:~Qwhile the bike path grant expires on July 31,2013.
,z::~~~~;~:
'..-..'\,',~~',-..','
'',v/,~,,~,,'/
The project is fully . n,,. iand has been approved by the Historic Preservation Board.
It has also been endot~'by the Transportation and Parking Committee, the Disability
Access Committee, the Bikeways Committee, the Belle Isle Residents Association, the
Miami Beach Convention Center, the Greater Miami & the Beaches Hotel Association,
and the Miami Beach Senior High PTSA. The contractor, Harbour Construction, is
scheduled to complete the work in October. Presently, it is constructing the barrier wall
that sits atop the seawall. Upon completion of the barrier wall, it will install the lighting,
the bike path, the irrigation and the landscaping. At the request of the City, the contactor
will install a temporary bike path along a 650-foot section that is too narrow to plant
trees. While continuing the work, the City is pursing two designs in parallel that could
provide for trees in that area: planting mangroves in the canal or shifting the Dade
Boulevard curb to the north to provide a planting area. The City met with regulatory
agencies about planting mangroves in Collins Canal during the permitting process. At
that time, the Florida Department of Environmental Protection (FDEP) had indicated that
127
it would not be allowed due to concerns over sea grass habitat and that the reduction in
the navigable width of the canal. Since that time, certain residents have put staff in
contact with the County Coastal Habitat Restoration Coordinator. After numerous
meetings, he indicated that he would assist in an attempt to obtain approval from FDEP
and the Army Corps of Engineers. As a result, of further conversation with these
agencies, the City is putting together a design plan of the proposed planting for further
discussion with these agencies. It was noted that this effort will have a long permitting
process that will last six months to one year.
The City is also considering shifting Dade Boulevard to the north by eliminating a left
turn lane into Publix, which is adjacent to the western end of the 650-foot non-
landscaped area. Publix has recently contacted City staff and indicated that it would
oppose the elimination of the left turn lane. If approval is liftimately obtained from Publix
and FDOT, the City could begin the design exception prodess with the County. The
work would be completed 14 months after beginning the design exception process.
Should the City approve removal of the turn lane ta'r'ld approve the shift, it is estimated
that the cost of this work would be $2,100,000 to $2;300,000, At this time, the project is
currently $800,000 under budget. Theref((re, ·the City 'would need to provide
approximately an additional $1 ,400,000 t~ (l1;odify the roadwaytq allow for the planting
area. · \,>>>>'',",,''
Commissioner Michael Gongora asked whaf~~ltj be QR~~~to make
Mr. Beckmann stated one optiorhwas to plant·······'" ~Q~-: which staff .~;trsuing 11vith
the County and that he expec(' ... ~ts:: i)e $800, . ...... cover the cost of'planting the
mangroves. Commissioner J . :~ ·"'stated that~~~ll{! felt that the planting of the
mangroves was not what the resid~)i)l~ w~r~;~®klng for;::t{l~t they were asking for shade
trees and a wider sidewalk. Mr. Ba~'&r:nanri''$t~t~~t!hat stal:t~ continuing to pursue the
waiver and talk to r:'J.,1PO~~:n~l~cussion j:f;i~.ued. <:;IJI~r,.son ~~de Weithorn asked what
the maintenanc~:<~st:··~~ ~f::::s~ade tre~$:V~rS~s:>rtfan~{mves:· Parks and Recreation
Assistant Direct~rrJohn Ol~~nburg st~~~F>that the<Umangroves do not require
maintenance and trt~tJhe mail';lt~,nance cos~:f;~r shade trees is approximately $15-25 per
year per tree. Chairi:)ij~~:m V\l~~h;om.then " · how many trees would be planted. Mr.
Olden~!JfQ~~t,a:t~~~Lthat t*'~r~:;:~GUlcr:::®::~ ~tely 1 oo trees planted. Chairperson
W~~!ll~t1:i:tfien::st~t~::~hat s{j~j~grees <v>::<<'·. sioner Gongo~a that the City has tried
to :m~~~ the proJect:;~GJr~e . ~sked what::~pe end date for th1s was. Mr. Beckmann
stafid~:i~bat he would:;:~nd t ;;::G,~mmission a report in approximately three months
regardmg;:.::the status o~nbe pro)~~~::.. Commissioner Exposito asked what size of
mangrove:s::wquld be plant~~><md hoW:long do they take to grow. Mr. Beckmann stated
that he woultf;g~t back to hiro]:~~ardlng that.
"~::~:::~>' ><<-::-~ ~:::':~:~:,:.,::~, ~<<<<~-< .. <:~~:~~:
4. Wolfsoniarl~~.i'u.Jii.it~r Plan/Washington Avenue Enhancement Plan
'<~~~~~~t~:~~>''
ACTION
The Committee asked that the item be brought to the August 22, 2012 Finance and
Citywide projects Committee meeting to discuss granting the $150,000.
Assistant City Manager Jorge Gomez presented the item and went on to introduce
Regina Bailey, assistant director for Special Projects and Academic Initiatives at the
Wolfsonian. The FIU-Wolfsonian Museum made a request to the City to fund a museum
facilities master plan. This master plan will create a general vision for the development
of the museum's properties and facilitate the investment of $10 million of County bond
funds earmarked for the Wolfson ian. The museum is requesting $150,000 for this effort.
Chairperson Deede Weithorn asked where the funding would come from. Interim City
128
Manager Kathie Brooks stated that it could come from Resort Tax. Commissioner
Michael Gongora asked if the $10 million would be used on properties on Miami Beach
only. Ms. Bailey stated that it would be spent only in Miami Beach. The Committee
asked that the item be brought to the August 22, 2012 Finance and Citywide projects
Committee meeting to discuss granting the $150,000.
5. Discussion of Parking Lot Projects
ACTION
None Required
Capital Improvement Projects Director Fernando Vazquez:pr~sented the item.
The At the July 9, 2012 Finance and Citywide Pr~J~ Committee meeting, during
discussion of the FY 2012/13 proposed Capital Budget:~ ·the Committee requested
additional information regarding the surface lofprojects. Photographs of the proposed
surface lot projects were presented. Discu$$it:)n ensued. Chclirperson Deede Weithorn
stated that in looking at the pricing of the~~tface lots previously, tl)~~QriCing didn't seem
appropriate for simple surface and Mr. Vazquez stat~:cJhat the costs
presented were the original costs and thaf . are .~1:19 reviewec.f:ijj:l,<;j updated as
necessary. .::':~>·. <:,~::;.r@t:!L~::;::> ·:;''1:\.,;:
':~;::::::::> ', ~< ,'-::,'-, ~ '~.::~~<<:~~~~t~~;~,-~ ~,' ,<<' . .. . ·····>>'·". ~~~~~·>.
6. Discussion of Scope ·~~ '}\riJt. ated ·~~ults from the proposed
Transportation tmproveme'rif:~nd htl ftntati6t\i~lan.
>:>~· '· >"·'·'' ·>~::~~~~~~ ·~·,·\".·,•,.·\· ."\ .. ··~·-,·,.·" ... '»~ "i:~~~:~.-~:>>~,·,: ·.··.· v •• ' <~:::::~~::~:·:.:::~:~::~::~~;:~>::-' ·,~:~~;::::~> '-~~· ~~:<<;y,··<~<~~>·>>~
.~:~:~~:::::~> ·:;;;;;~:~-'· r·:\~ ,·"<'~::::::~:~:>>> V<~:~-... ~~s~~~:~>~>-.. ACTION
·~:.>::~:;::·· ·:::~:~::>~ 'NY.f~'V~"~·,"~, · ,'<'·'
The Commlttee·<::::~commeij~ed fundlllff the Mia~i Beach Transportation
Improvement and lm: en .. O.Q.Pian. T~:i~>
,< ~~;~~~~~;~:~~~~~:~;~:?":~, "" ~ ~ ~ ~~~~~~~~t~~~~~,;~~:~~~~~~~i~~~>', ~ ~~:~~~$:~:~
Pu9U~i[~~ti~i::::t;jj~~~[ Fri~i11]~~ckma!m~1J?:~~~nt~ the item and went on to introduce
Traf;i~Ptlrtatlon Manf:ij~~ Jose;~Q{lz:alez. · ~;:;~\.:
,, :\<~~·> '>?;':~:::~~:~:,_ '''\:Z~~::>' '<~-:::_:~:::'->. . .. : ~ ~ .' ,·.. . ,,~::~:':~: ,,
The Ma~i9ipal Mobility Pl~~·::c(MMPy:~,~ completed in 1999 with a 15 year horizon and is
about to s·u~~~t in 2015. Sf&ty percant::of the projects listed in the MMP have been either
completed o1<~r,~ in various;;~t~ges of project development; others are either not feasible
or need furthel')::~Wdy, Ttj~'::~025 Comprehensive Plan has a goal to maintain and
improve a sustairf&\ble, . .. nvenient and energy efficient multi-modal transportation
system which is focu~~$;t:Qn:t mobility of people, not merely vehicles; recognizes levels
of service and parking~:ni!i')ids; is coordinated with the regional transportation network;
and balances the needs of all current and future users. The study would be funded from
the People's Transportation Plan. Mr. Gonzalez added that staff is actively pursuing
grants to help fund the project. Mayor Matti Herrera Bower asked that the
comprehensive plan connect the City's transit with other transit, such as the South
Florida East Coast Corridor (SFECC) Study which proposed railway corridor between
downtown Miami and Jupiter. The Committee recommended funding the Miami Beach
Transportation Improvement and Implementation Plan.
7. Proposed Capital Renewal and Replacement Projects
ACTION
129
The Committee recommended the item be brought to the full Commission for
approval.
At the July 9, 2012 Finance and Citywide Projects (FCWP) Committee meeting, the
Administration presented the proposed project specific appropriations for FY 2012/13 for
all Funds, including the General Fund Capital Renewal and Replacement Fund. At that
time, the Committee requested a list of the unfunded projects. The Committee reviewed
the list of additional projects which had been identified that could be upgraded, if
additional funding were available. The Committee recommended the item be brought to
the full Commission for approval.
8. Proposed Information and Communications Te(;fn1ology Fund Projects
ACTION
The Committee recommended the item b~:'brought to tile full Commission for
approval. , ,
The proposed FY 2012/13 Information a~;~;:i~A.mmunications Tech:~6(~y Projects were
discussed at the July 9, 2012 Finance and ~!~ide ~~l~cts Committ~::!Tieeting. At
that time, the Committee reque~t~~ that AdministtitiQ.ff::J;?rbvide a schedute:::9.utlining the
funding for each project recororo~oded by the:~::::t~)formation and Communications
Technology Steering Committee:·~~::~~fiiJni~~ioner Jerij;i~!pbin asked if the License Plate
Recognition (LPR) listed for both '1ij~J'oU~'~J1d P · · ::[)apartments were the same
item. Chief Financial Officer Patri~l~, Walkli~<;~t@lted i\~:~~e Parking Department's
license plate reade"' :·p'(;)ttl handhelij:>and :t:J!J vehiot~!>. which is accompanied
by a software prQg~ffj: ..•. .City cart .. . n'il~~;:§?lltrkihg Department to replace
the decal program( Furtnllltmpre, M , r statecf>:tlilat the LPRs for the Police
Department would:~:~ acce~fng Floridst::;:~~epartment of Law Enforcement (FDLE)
information that the>:~~f:king;;:=P~R~rtment !1~gs would not be permitted to access.
ComnJi~i~Q~f. t.l~bin tflen::~~gg~§t~~:~&~t the'i:~~;dice Department purchase at least four
(4) .l:~~S:; \:1\sslst~bl:.l?olice':~nief Mark>Qv•tt:gn 'stated that the Police Department will be
put:($fil$ing five (5fl..p~s. Thij''~~ommittee ~om mended the item be brought to the full
Cornffjl~~ion for approvj1.; ·':.~;·:~
V\V :;:' :'~::;:~>> ',:~:' 'v"' << >, ,•':;~~:~~~~\; '<<<~>~> '"<~~~ <:;. ~ . ' '<:.~:::::':,> ·-:~~;~~:
.. " ~-'~
ACTION
The Committee asked that a comparison of the amount of lighting and crime be
done.
Police Chief Ray Martinez gave a brief history of the item and went on to introduce
Lieutenant David Hernandez, who presented the item.
Chief Martinez recommended that if cameras were installed that they are not monitored
and that the City move forward with a pilot program. Commissioner Michael Gongora
stated that he was in favor of more police presence in the problematic areas instead of
cameras. Chief Martinez stated that he would recommend more police personnel before
130
moving to a closed circuit television system. Mayor Mattie Herrera Bower stated that
she felt that more street lighting would be effective in deterring crime and that without
monitoring the cameras would not be as effective. Commissioner Jerry Libbin asked
why the department was requesting 12 cameras that could pan, tilt, and zoom.
Lieutenant Hernandez stated that they were trying to keep the costs down.
Commissioner Libbin then asked if other cities where cameras are already being used
have fixed cameras or pan, tilt, zoom cameras. Lieutenant Hernandez stated that a
combinations of cameras. Commissioner Libbin stated that he agreed with Mayor Bower
in that if the cameras were not monitored they lose their effectiveness. Mayor Bower
also stated that she felt that the cameras were an invasion of privacy. Discussion
ensued. Commissioner Jorge Exposito asked what Law Enforcement Trust Funds
(LETF) could be used for. Chief Martinez stated that the department typically utilizes
LETF for equipment, such as swat or specialized equipn)ent Commissioner Exposito
then asked if there were height requirements for the cameras. Lieutenant Hernandez
stated that the cameras would be at street light leveii· :commissioner Exposito was
concerned that at the street light level, the view:()f<:ameras would be blocked by
awnings and umbrellas and felt that it would be more effective to add staff rather than
cameras. Chairperson Deede Weithorn asked where this request came from. Chief
Martinez stated that it was referred from, the Neighborhood/Community Affairs
Committee. Chairperson Weithorn then a$ked if the cameras were:I)Qt purchased, what
would the department spend the funds on fri~t~ad. Chief Martinez stit~that they would
look to purchase a mobile command vehicle.:~Qfl~lrpe~~tisVVeithorn theo:\~t~ted that she
felt that more research regardi e closed cir~l~?t~~Vlij!on system neeCiij:Q.~to be done
and that it should not be fun . :. Y:E?ar but shoi:1J8;;ij€fconsidered in the fllture. Mayor
Bower then asked that a comparl~.~~'~o{:~tl~., amount of:Ugb~ing and crime be done.
~-~~:~:::~ <~>::~~~~~>~' '<~:~('\, ,·'~',", '-,. >>>>~~>>~ ' ',, ":~::::
,<<<", ':<~:~::~~~~~~>-' ·-~' ',, ~ -~~~~:::~ -·<:·:;<<~;::-., --~>~v-·
1 o. Review of Qutiij~~~:,Qffice of thi:City Clirl(:;~~:,. <:·:;;t::
.~;:~~~I~~~~~;~;~:<<·:~~~;~~~~~::~~--:~~~~~~I~~> ,v:::~%::;::~:;:>'<::~~~:;:~~~~:~,
ACTION :;:::::l::>" '':::;:::,:. ':~::<>.::5~::~2 '<<,:
-.-··>·,·-'-<~:::~:::::::::> ~
---~<~~::::::>. r~l~~~~-~: -~:~~~~-
The Committee rec()m_mengtU:=:tllQ.t shoui(J.:::lJle Charter amendment pass, an item
regart:tl . the S~Gjjt::?~M~if,ir::'houl~~::report to be discussed at a Legal Ove$f mlttee m ... ,.,., ::::::~ :,~::=:
<~ ~~~~'.:~:2:~-,' ,'<::;~~>~~> ,,''~~<~:~;~:~~,:-:~>~~' "'"" . . ' . ,".~,',',-',
CityGtirk Rafael Gniliijete> pre~t~Q the item and gave a brief synopsis of the memo.
~,<~~f~~~;~:~~~>. · '<~~m~~~:.:: ·<~~~~~:~1~::~ ..
The functtbJ]~of the Officei~Hhe City<~lerk are currently compartmentalized into three (3)
Divisions: Offtt::~ of the City~~Jerk; Special Master; Central Services (Print Ship and Mail
Room). There';'~re c , thirteen (13) full-time employees and one (1) part-time
employee in the,. ·· electorate approves on November 6, 2012 to amend the
Charter, establishiMg~:the(:(!:ity Clerk as a Charter Officer responsible for performing the
designated duties listi!ijl:>{n Resolution 2012-27962, whose compensation shall be
established by ordinance, and whereby the City Clerk shall be appointed and removed by
and accountable to the City Commission instead of the City Manager, the duties of the
Office of the City Clerk would be performed by 5 full-time employees. If the Charter
amendment is approved, the following duties should be transferred: Agenda Preparation;
Special Master; Central Services functions; customer service functions (passport
processing and 604-CITY). Said duties could be performed by eight (8) full-time
employees currently in the Office of the City Clerk.
Commissioner Jerry Lib bin asked if the number of employees would change if the Charter
amendment were to be approved. Mr. Granado stated that the Assistant City Clerk had
retired but has stayed on a part-time basis but is in fact a full-time position which would
be filled by the permanent City Manager. The Committee recommended that should the
131
Charter amendment pass, an item regarding who the Special Master should report to be
discussed at a Legal Oversight Committee meeting.
11. Discussion Regarding Festival of the Arts
ACTION
The Committee recommended reinstating the funding for the Festival of the Arts
as part of the FY 2012/13 budget process.
Commissioner Jerry Libbin presented the item and introduced James Echols, Co-
founder of Life is Art, Inc. Mr. Echols requested that funding for the Festival of the Arts
be reinstated. Mayor Matti Herrera Bower asked wh~tth' funding was. Interim City
Manager Kathie Brooks stated that the last time the F~~tival of the Arts was funded it
was approximately $49,500. Commissioner Lil:>tlt~,,statf39 that he was in favor of
reinstating the funding for the Festival of the Arts, Corruilissioner Michael Gongora
asked Mr. Echols how he would revive the ~v~nt. · Mr. Echals:stated that he has good
relationships with artists throughout South Ftoritia and would enh$nce the marketing for
the event through not only traditional m~ps but also by using ~~j~l media. Mayor
Bower stated that she felt that the funds sr(: be awarded to the 'WJ~~~r of a Request
for Proposal (RFP) or grant. Commissioner, . . st~~ that he woijl<t>be in favor of
reinstating the funding and wouJ~t,discuss ho~:~:Jt:g~~·<~}~tributed at a lat.bdate. The
Committee recommended rein$t$llog the funding'f()f:lhe Festival of the Arts as part of ,', ,',". ','\ .~,'.'.',', "·>.·<'~,·~
the FY 2012/13 budget process. <~:< >:;;:::,.. '<~: :<\.
ACTION
<~~: '-8>:~>.
The Committee. r~~m,~a~a:::;~:ill post~~' impact/minimal service impact, effic:tin~l~$1ii-d.:>. ·<~~~:~::::· '>;~:: ''''/ <~~:;;<:> <> :•;:. ;:::;::;:::::
'<:>~::' ~--'>/~::~~:-:>.. . ~<>~::-::>~ ,~,...>~~~?
ThcfiC~mmittee recommend .. ;::::discussing the potential enhancements for the '~-',',',·'~'-.. .'y-..',-...,'::.... ·~~'':'-..',' ,, Police'[),~partment at th,:'f.ugust:J¥? 2012 Finance & Citywide Projects Committee
meeting iri:<t, approving~~~ potential enhancements listed except for the Police
De.partment~~);~ Fire Dep~~ent/Ocean Rescue requests.
<;;:~::,<:>-.. ::::::-.;~·>C:
The Committ~~:t~~ommi~~ed that at the next Executive Session the Police
Department Maxiri't\@)iiQ"ijY: be discussed.
Interim City Manager Kathie Brooks presented the item.
Police Chief Ray Martinez presented potential reductions and enhancements for the
Police Department and Fire Chief Javier Otero presented potential reductions and
enhancements for the Fire Department.
Commissioner Jorge Exposito asked what was the percentage of beach robberies of
personal items that are stolen from beach-goers and asked about the status of the
beach lockers. Police Chief Ray Martinez stated that those types of stolen items are
classified as a larceny and not a robbery, which occurs person to person. Assistant
Police Chief Mark Overton stated that snatched items such as cell phones makeup
132
approximately 5% of robberies and 16% of robberies are purse/bag snatches. Real
Estate, Housing, Community Development Director Anna Parekh stated that staff is
working on the feasibility of beach lockers and that documents are being prepared for
the City Manager's approval.
Ms. Brooks presented the positive impact/minimal service impact, efficiencies. The
Committee recommended all positive impact/minimal service impact, efficiencies listed.
The Committee reviewed but did not recommend the potential service adjustments. Ms.
Brooks then presented the proposed additions and service enhancements (see
attachment). Commissioner Jerry Libbin asked for clarification on the enhancements for
the Police Department. Commissioner Libbin then asked why Real Estate, Housing, and
Community Development Department was requesting to add a full-time leasing
specialist. Anna Parekh, Real Estate, Housing, and Commynity Development Director,
stated that the number of leases/contracts that neededt1;fpe managed has increased.
Mayor Mattie Herrera-Bower asked if the revenue fr<>m:ffie contracts would cover the
cost of the leasing specialist. Ms. Parekh stated thafit\lllo~l~.
Chairperson Deede Weithorn asked if it was>Ms. Brooks's intention to take away the
duties related to the Condominium Ombudsm¢trlposftion from cu:rt~nt employees, create
a Condominium Ombudsman position, as~!~n those duties to the::Q~vv position and not
hire a new employee. Ms. Brooks stated-.t~~hit was. C9mmissionS:~l~!Rbin then asked
for the status of the discussion regarding N'*lrg the:[;JM.iss USA® ·p~~ant. Acting
Assistant City Manager Max Sklar stated that t~::9 r the pageanNfi~d not been
finalized but it would not fall duomi~:M~morial Day'. nd, a three year oontract was
requested and that he would :~:>·"" · ;:;:,,lnformatio ~;t~.!:!d reply to the Commission.
Commissioner Libbin asked if th . . ·· ::Wanted to~:a1scuss the Police Department
Maximus Study. The Committee redQtnmeni:l~}:tt:n;at at ti1e1:~next Executive Session the
Police Department,.,:;:M~xfm~ts Study':~:~. discu~~::~: The::;;ij~mmittee recommended
di_scussing the P9F~gJiif··· .. ·.· mentstq~:~~~~~~~~;ti~~!!~tiht at th_e August 22, 20~2
F1nance & C1~~e Pr ..... CommlU€t~:;~:;meetmg ·'land approvmg the potent1al
enhancements list~~;:::except f9r the Polt~~i:<bepartment and Fire Department/Ocean
Rescue r~q~~sts. ·.:;:::~:: <\:::.;: :.::;:; :;·:mo..
,.<>: :···::.;'·'.~;~~>.'~'', ..... ;:' >·;>> .. '•''<:::::<: <·<.:.: ·, ','.· . ':<<<<<< '<<->>>>''," . ; ..
Police Chief Ray Martinez presented the item.
The Committee reviewed the FY 2012/13 Federal & State Confiscation Budget Request.
Chairperson Deede Weithorn suggested replacing the funding request for the
Surveillance Camera Pilot Program, $500,000, with a Mobile Command Unit.
Commissioner Jerry Libbin asked for clarification on the 5 year plan. Chief Martinez
explained that there are recurring expenses that are funded through Law Enforcement
Trust Funds (LETF), such as payment to the Legal Department to handle Confiscations
and grant funding. Commissioner Libbin then asked of the items on the FY 2012/13
request, what items may need to be funded from the General Fund in subsequent years.
Chief Martinez stated that maintenance for the Mobile Command Unit would need to be
133
funded as well as the Panasonic Tough Books and tasers with video capability.
Commissioner Libbin asked that staff follow up with him regarding the costs of
maintenance. The Committee tentatively approved the FY 2012/13 budget request.
August 22, 2012
OLD BUSINESS
1. Discussion: Status Update on FY 2012/13 ~eneral Fund Operating
Budget
ACTION
The Committee recommended moving forward with operating budget and bringing
the item to the full Commission. ·
At the July 25, 2 0 1 2 Finance and Cft;~i~~:::::ProJect~:::~ommitt~::.~:t~~wPC) Budget
Briefing, the Committee direct~d, that addititintU:Jnf~ffl1ation be brougnt::::back at the
August 22, 2012 FCWPC mee~~gi:~~::Jl:)terim City~~:ti-ger Kathie G. Brooks presented
the item and stated that The Getf~f;it::lS.{;J~d Operatiiig:!~.udget had incorporated changes
since the July 25, 2012 FCWPC ni~t!ng~::::~~~<;;hangesif:~Jioted as follows:
<~>~-..' '<<< >~::.::>•,'v ''<:::i&I~~:>,
• Potential EfficieJ1¢,i~~:::~nd Minim~f;ilmpact ·~ij~tiQt\Qns .::.::NC(. changes from the July
25, 2012 FCWP~y~~tirlg:t~:\:.~:::::. ···.·. :.>:;:;:~;~:;~;.;·.::.::· :;::·.:·;.:·f· ..
• Potential Se~i~.:~Reductf~~s -Dis~li~~ions at the July 12, 2012 FCWPC
meeting raised cd'if' ' ::::.the seltice reductions that were identified,
impac~-"$fW~~t29~~(115 . ::::Jhe <~~t~mmunity. As a res u It, the Police
l rawn1:;~b~se .. 'itibns and is also revising their potential
as a retnlt. ',~.._:'~•', "\ "\'v ~-.::' ~ -..,-.. v, <:::::~~~~:> '>\:~:~>~:, ,,<~~~?:~:>,
'<<':>>:', <:<~>~::: :<<<-,>> .. • Potential Service Ennan.cement$::~ The potential service enhancements relating to
the Polic~<~~partment h·:~'~:~ been~:''adjusted to reflect a correction to the Internal
Affairs Enhaf:i~ment and ':::tbe exclusion of new vehicles, fuel and maintenance
and depreciatio'6>~osts fo£:;:\he additional Police Department union positions being
proposed (these e:q~t~ wiJl:not impact the FY 2012/2013 budget since the additional
Police Department uni~T:},:ipo'sitions will not be eligible to be issued a vehicle until the
successful completion'':6f;yhis/her probationary period). Please note that the vehicle
costs will impact subsequent years. These longer-term cost impacts associated with
the issuance of vehicles have been reflected. In addition, as noted above, the Police
Department is withdrawing the second part of their recommendation for Internal Affairs
at this time, pending evaluation for FY 2013/2014 after hiring of the existing Command
position and the addition of the proposed new Investigative Supervisor.
• Potential Revenue Enhancements -
As a result of these changes, the estimated surplus for FY 2012/2013, should these
potential efficiencies and enhancements be incorporated, is approximately $900,000.
This surplus could be used to further reduce the millage; however, given that the one-
134
time pension credit of $2..2 million in the General Fund will expire for FY 2013/2014,
an alternative for discussion is to set the surplus aside for FY 2013/2014.
Chairperson Deede Weithorn stated that she thought they had agreed to hold off on
the Proposed Additions and Service Enhancements until they figured out how to pay
for them. Ms. Brooks stated that if you do all of the enhancements, they still have the
$900K excess and if any are taken out or are not done, then you will have an
additional surplus. Commissioner Ed Tobin asked for clarification on the new major
position to understand if the cost is all in what is stated in the proposed budget or if
there is another component that would include pension. Ms. Brooks stated that the
only thing not included is pension and that is because that doesn't occur in year one
and that would be an additional cost. Police Chief Raymond Martinez spoke and
stated that he was trying to figure out how he could put r,nore bodies on the street.
Commissioner Tobin asked for an explanation on eliminating the request of switching
out five sergeants for investigators. Chief Martinez :st~ted he made the decision to
hold off on that recommendation until he gets th~.captain and investigative supervisor
on board so that the structural changes are made before tn:e.policy changes are done.
Commissioner Jerry Libbin pointed out t!:uat:,:the vehicle :cq~t being incurred can
become excessive moving forward and h<>w~o they assure them$elves that they will
save the monie~ being stated. Chief 1\(l~!!J,nez stated the oyeraJbtrudget is coming
under budget th1s year. Ms. Brooks statea;:g~!Jally when overt1me . . s the budget
it is due to the fact that there are vacande'i~>;;:~ommi$il~ner Tobin about the
reserve unit that the City curr~!:)~¥has. Chief> ·'" "' ed there a:~:~9urrently 38
positions per the agreemenf:~nU·:.·,tne City is 'b'Q.tt!Shtly at 19 positions and it is
something that can be improved5;~:p':::;::;J~::.l~,,difficult fo~:~t;t individual working a full time
job to learn how the City works f(;)t~,,3 or::~Jtlonths witltt,n,lt pay to enter the reserve
program. "'·.<> < • :;::·:·:: '<::::::::·F: ··· ::::·.~·:.
'><;~:~:~+~:~:~~::~:~~:~~~::::,~, ':::~:~:~>, '-' <::~~:~~::;~:~~~i><',,' ': ~~~:;<
Mayor Bower a~~~: for i:li'i~.QJ;J,derstan&ih~ q~J:~e u16~~~ed cleaning of Washington
Ave~ue and wnyij.~~::it that E~~'Qoln Roa~l\~~t being''!rrcluded ~hen there is more
traffic and restauran~::lpcated:~:Were. Commt5s1oner Jorge Expos1to asked how much
more do.JI)~y get wltfj:':#}e q~~~::~~gitional'~f~yv at Washington Avenue. Sanitation
Directm;~~l~!'.t~ Zamora::J~teo tfiaf'::9n~ adij~'ijpnal crew changes the service from
ev~~:Wi8 we~k~f~~::;~eekt}i~;m::f;;ublic W8%~.:;QJrector Fred Beckman stated the budget
fot<~~J\~ cleaning is''~"~ptlve''~~l:,tyvo individuals cleaning and the equipment which is
incorp:O~l3:ted only in tli~<tlrst yeaf:j~:f\(1r. Zamora stated that the biggest issue they have
on Wa~lllhgton Avenue::~~ the fiafu~less. Chairperson Weithorn and the rest of the
Commisslt\)g,rs ask that tt1~;efflciericy in which the cleaning is being done be looked
at. ::::;;~:·~t;,, 1m[~~;
'<->>>>... <<<<-:Y '<~:~~~:::~>~ '~<::~:::::
Ms. Brooks then wjnt o ·:~;::aiscuss the Fire Transport Fees. Fire Chief Javier Otero
stated that by in ·· H • ••• ees you only impact Medicare, Medicaid and insurance
companies. Ms. Bro t:J;::stated that with the current rate of non-payment of 36%, it
would be about a $250K increase with the new rates. Chairperson Weithorn stated
they will move forward increasing the rates to that of Miami Dade County. Ms. Brooks
then went on to state that the Wolfsonian-FlU Washington Avenue Initiative was being
funded from Resort Tax at $75,000 a year over the next two years for a total of
$150,000.
Assistant City Manager Max Sklar began the discussion on the Parks and Recreation
enhancements in explaining that they are trying to increase the rates to at least what
the cost is to break even. Parks and Recreation Director Kevin Smith explained the
cost breakdown of the rental of the pavilion and the staff that will be placed there
which is mandatory. Commissioner Exposito asked if a needy person can get
assistance for park rentals in which Mr. Smith stated there is no assistance for rental
135
of pavilions. The Commission agreed to increase the residential rate to $125 for the
North Shore open space pavilion rental rate.
Mr. Sklar discussed adding a service charge to the Colony Theater for ticket sales.
The Commission agreed to add the $1 facility processing fee and charge 30% of
ticket sales for events. It was decided to not establish a $0.25 comp ticket processing
fee.
Chairperson Weithorn opened the floor to public comment. Miami Beach resident
Christine Flores stated that she agrees that setting aside the surplus money is a good
idea due to the uncertainty of the economy. Richard McKinnon of CWA asked for
clarification on savings between the Office Associate IV, Data Entry Clerk,
Administrative Aide I and Parking Part-time positions. M,r. McKinnon stated it there
doesn't appear to be any real cost savings in th~:positions per the proposed
budget. Chairperson Weithorn requested Ms. Brooks ~~provide further information on
these figures to the Committee. ~~~~~ ~~
' '' '
'',' ' ,'
' ' 'v','','
2. Status Report from the engin"'ring company>assigned to do the
City's Citywide Stormwater Master Plan
ACTION
','>'·> .. ·~ ----~·--->><·>.-· ~<<·.··~ ' '-..;~>~~;:>~ , ... <<:~:~:~::~>'
The Committee recommende4j~~!!lP~$J a meeting:~th"~FDOT.
~~~~;~~~~:~:::;:<~:::~ ~ '<:;~~~~~~~
Public Works Director Fred Beckm~h~presiote~d this itefrti&:~::.,
Public Works Dire., .. . . :!3eekm;~~~t~t~~~~;;~]:j::§::::" · :,,tl~::i:~~mpteted a draft of a new
Stormwater Man~tm " hiates the existing system
and recommen~is~;' sustain i .. .. impn:iveffients. The Commission
instructed Mr. Beliman to with ths:::~iople of the community and that meeting
was held on Fri · · ust:1m~:;:~Q12. It Wi\1~ well attended by 40 residents Mayor
Matti ~~rtjra>::l3pwer'~i'ld:i::®mffif~~ioner J~t:J:y Libbin. Mr. Beckman stated they
dis~ecf ffie:,::s~, s~~BClevels 'anl;t :t~ '® year program versus the 20 year
st~rm~ater capltaf;~t~r,am~<':j :: . ~'<,:;::
·>:~<::::.,
Mr. s~: an recom!Tl~~~~ movi}ig~forward with the plan, as it is a flexible and an
adaptab Jtal plan. ''~:tie plan i~(:to modify the stormwater system as sea levels
rise by: in~tit{!lng backflo~i~reventers at outfalls, construct new stormwater pump
stations, add s to g~~)ity systems, create storage for stormwater and raise
seawalls to ma ti'jjghts. Mr. Beckman stated that at some point, the
Commission would': ··~t~:pass an ordinance to raise all seawalls, but that is not the
recommendation as t:tow. In the interim, the City can monitor the changes in the
sea level and refine future adaption strategies or re-prioritize infrastructure
requirements as needed. Mr. Beckman stated they have done a lot of regulatory work
on this whereas the State has not. Most of the items handed down to the County
through DERM are not specific to capital plan changes for stormwater flow as the City
of Miami Beach is way ahead of everyone else on this plan. The hardest thing is the
underground infrastructure to be sized properly with the right size pumps.
Chairperson Deede Weithorn asked are there any neighborhoods not getting pumps
that the infrastructure will have to be done later at a later date. Mr. Beckman said that
you would see one of two things, neighborhoods without gravity wells will have to be
input and in other neighborhoods you will have gravity wells and pumps would have to
be installed. He stated that none of this is anticipated for another 15-20 years.
136
Commissioner Jorge Exposito asked for clarification on the gravity well. Mr. Jason
Johnson of COM explained that testing has to be performed to determine the
performance and the saturation rate in the soil. There are requirements in term of
performance and elevation of the ground water underneath and how quickly it absorbs
depending on the location. Mayor Bower asked if the water is treated before it is
pumped. Mr. Johnson stated that it has to be in compliance with DERM that requires a
level of pre-treatment. Mayor Bower asks that we remain in constant communication with
the County to make sure we are on equal footing if they decide to do something there.
Chairperson Weithorn added that at some point, this is not a City of Miami Beach
problem, but a Federal Government issue and therefore the 20 year forecast seems
reasonable.
NEW BUSINESS
3. Discussion regarding utility ra~ · ·
ACTION
The utility rates do not need .l~ be raised at·~i~::tJfi1ifand bring ba:~){:c;the line of
credit to the full Commission Wfi•n:ready. '>:::~::~::.::: .~
<~~~;~~'::::;:~;~:~g~::~',' <::::~f~\~>-,
Chief Financial Officer Patricia Walk~.,; prtt.l!ll~ this lt~fh~:h
''v''~:~<~~' ''\',,'<:~:;t;~:k:;~::v> ,, ':~:~~~::::,,
Chief Financial Offi~f:~e~tij~l.~ Walker:6~ned ~i¥~~1~\~thai:W:f~h the cooperation of CIP
and Public Work~:i:ilitit thtjy<,bave work~!l:.hS:J:t~;:m lfiftsu~ ... ~hat there is funding for the
water and sewer::p!~lects thai;:~~~ sched0,~£l·:;f~r.·the upc8mfng year. Ms. Walker stated
that she will have tt>:~~~ fun om the lili!:;Qf credit to bridge the gap. She has asked
to increas~. the line <{)f[ $30 to:;$~P million for this year because of the
magnitu · · · ·· ;::~:;,~ondsj~ue is not foreseen for the upcoming
Final't~Jf\lilf"work with Public Works and CIP to
projecti:ffi~t are left that may generate increases for
wa r and stormw~ter. .. . water rates will definitely need to increase a year or
two dependingl:l~fl the"ttij\iJlQ of the cash needs. For water and sewer, a
smaller b6Yi~~!~.sue is antictal~ed thafmlght cause some rate increase a year from now.
~s~{~~:::~~ ~~~~:~~~
'',;:~::~~~>' ' ' ,~, ' '
4. Discussi~~·;~~g~;~~thg Building Fees 10% impact
ACTION
The Committee recommended bringing the item back to the next meeting.
Building Director Stephen Scott presented this item.
On January 13, 2010, the City Commission approved four ordinances for the
Building, Fire, Planning and Public Works departments related to the fees for the
Building Development Process.
These ordinances went into effect on February 1, 2010 and provided a complete
overhaul of the fee structure for the above mentioned departments. Additional changes
137
were adopted by the City Commission in September 2011 that went into effect
on October 1, 2011, including reductions to the fees for certain permit types, a
continuation of discounts for permit fees related to certain permit types, a waiver of
the Consumer Price Index (CPI) adjustments for 2011 and 2012, and the
introduction of a cap on permit fees at 10% of the calculated cost of construction. The
Administration had stated that it would return to the Finance and Citywide Projects
Committee (Committee) with a review of the 10% cap.
Additionally, at the July 10, 2012 Committee meeting, the Committee asked the
Administration to report on the incentives offered to customers for environmentally
friendly projects. For certain incentives for the construction of Leadership in Energy and
Environmental Design (LEED) Green Rating System approved environmentally
sustainable construction. Among the incentives offered for these projects were expedited
plan reviews by all regulatory departments of the City,:expedited inspections, and
monetary refunds of permit fees up to 1% of the value of the construction, subject to the
annual appropriation of funds for this purpose by the .City: Commission. The City
Commission has not to this point allocated funds forth!s ptiq;X:>se.
In addition, with the adoption of the MaximtJ$f~e structure effedbte February 1, 2010,
the City Commission implemented permit:?fee reductions as fOJI~ws to incentivize
environmentally-friendly construction. ''<~,~:::::~.. ·:):"
::::::\, > ;::.::. ~,>{~;~:
Chairperson Deede Weithorn .>~eened by r~~~~~~!~6S:i:::a: summary of :1~ building
development process. Buildmg~t~!~~ctor Stepheg:;l::~eott stated as a rt§sult of an
extensive study of the approved:~f~~:~rq{Q~nce, the<'Jjliffiary component of that was a
10% analysis of permit fees. Dis~~.ss~··· ·.... fee a8Jij~~ments that they wanted to
recommend, taking Planning and l()~lng a· :f:!'lil~lic Wcifki%~9 do interior remodeling,
make certain disco~J}ltfi(j}~g:panent an\:(;1or the n~liro~ in fn~~~ years implementing a
3.7% CPI increase~i::f\4r:'Scott wants to.C)ffera:::if:f!/SCiisoount on permit fees only if the ,'',,',',',,','-'',~ ','\',<•'•> ,\'-._'-._'',':. -..<'~', ,".'~',' \:•,~,~~v,~~'-..",
budget allows for~:~vironmel:d~.l incenti~i~~h~irpersdn~WVeithorn asked what would
that 1% incentive ·w~pJp be. Mrmscott stat~~~l depends on the amount of projects that
have the environmen1"NncentlV$::Ms. Weitftom asked if this item would come back as
a budg~~~:(t~th''~r ~ sep~~ttJ==~~m::~:lf:!t~rim CitY Manager Kathy Brooks stated it would
com~ .. :ai'$'>'Efsepllr~lt=. item ~O':tl:le budget{·. :1:h~ flcror was opened to public comment in
wt:li~ij·Mlami Beadr:m~~s.ident'l~~l,:?rlelle Redf~m stated this is an important incentive to
furtn~f projects and ftj:::ij~Jp maR~:;Y,e City more sustainable. She was also pleased to
see the~iogle family hoffi':~ackup:!~nerator program.
~~:~;:: ', '<:::~~:;:.v '' ~:::<>'
Ms. WeithC>tr!·:rmade a motl~~: to place the item on the September Agenda and it was
seconded by C~f:tli'.Tlissione~;;Jprge Exposito. Meeting adjourned.
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139