R7J-Accept Recommendation Approve Cultural Arts Council�s Funding For FY 2012-13COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the City
Manager to approve the Cultural Arts Council's Cultural Grants funding recommendations and awarding
$650,000 in said grants, for Fiscal Year 2012/13, as identified in the attached Exhibit "A"; and further
authorizing the Mayor and City Clerk to execute said grant agreements, and make the award of said grant
monies subject to and contingent upon the approval of the Cultural Arts Council's budget for the Fiscal
Year 2012/13.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Survey, on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per
month.
Issue:
Shall the City approve and accept the grant award recommendations and award $650,000 in said Cult
Arts Grants for Fiscal Year 2012/13?
Item Summary/Recommendation:
Between January and June 2012, the Cultural Affairs Program Staff and CAC conducted an application
and review process for its Fiscal Year 2012/13 Cultural Arts Grant Programs. This process included the
10 member CAC serving as grant panelists who evaluated and yielded 46 viable applications, requesting
a total of $955,000. The recommendations were reviewed by the CAC at their July 12 meeting, where
the CAC unanimously supported them. The number of applications reviewed and dollar figures include
submissions from the joint Cultural Tourism Grants program with the Miami Beach VCA.
Adopt the resolution and approve, accept, and award the Fiscal Year 2012/13 Cultural Arts Council grant
recommendations in the amount of $650,000.
oard Recommendation:
Cultural Arts Council reviewed the grant panel recommendations at their July 12 meeting and
he recommended awards as reflected in the fourth column of Exhibit "A".
Financial Information:
Source of
Funds: 1
2
3
4
Financial Impact Summary:
islativ
Offs:
Department Director
MIAMI BEACH
Amount Account Approved
$650,000 080
al Arts Council Fund
$650,000
AGENDA ITEM
285 DATE _ _,_;:;;._.;;........__
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members of the City Co mission
FROM: Kathie G. Brooks, City Manager
DATE: September 27, 2012
SUBJECT: RESOLUTION ACCEPTING THE CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AND AWARDING $650,000 IN CULTURAL GRANTS,
FOR FISCAL YEAR 2012/13, AS IDENTIFIED IN THE ATTACHED EXHIBIT
"A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL
OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAL YEAR
2012/13.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2012/13.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants
program, a central component of the Council's master plan, provides funding to not-for-
profits arts organizations through a competitive application and review process. This funding
annually results in hundreds of performances, exhibits, and other cultural events throughout
the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. The grant categories and their objectives are listed below.
Cultural Anchors -Provides grants to the major preeminent arts institutions physically
based in the City of Miami Beach, whose primary mission is year-round artistic and cultural
programming that contributes significantly to the cultural life of the City of Miami Beach.
Organizations must have minimum organizational budget levels of $750,000. Grants may be
used towards operational expenses in association with the annual cultural programming
described in the application. The seven organizations are: ArtCenter/South Florida, Bass
Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation
League, New World Symphony, and Wolfsonian-FIU.
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Four years ago the CAC approved the addition of Miami Beach based cultural organizations
into the Cultural Anchors category. These organizations meet all the above listed objectives
but have organizational budget levels below $750,000, and are called "Junior" Cultural
Anchors. For FY 2012/13 these organizations include Arts at St. John's, Miami Beach Film
Society, Miami Beach Garden Conservancy (Miami Beach Botanical Gardens), SoBe
Institute of the Arts, Friends of the Miami-Dade Public Library and The Holocaust Memorial
Committee. Both Stage Door Theatre and FlU School of Architecture and Design (MBUS),
were added as "Junior" Cultural Anchors at the October 6, 2011 and February 2, 2012 CAC
meetings, respectively.
Cultural Heritage -Provides project-specific grants for arts programming to not-for-profit
501 (c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse
heritage, traditions and culture of Miami Beach. Grants may be used for presentations of
visual and performing arts, arts programs and workshops, and other projects which
emphasize the artistic experience and are accessible to a broad audience. Grant funds may
not be used to support projects that are primarily recreational, therapeutic, vocational or
rehabilitative, or for religious services or programs designed solely for practitioners of a
specific religion.
Artistic Disciplines -Dance, Film, Music, Theater and Visual Arts
Funding is limited to arts and cultural organizations whose primary mission is to create and
present work in one of the following artistic disciplines; Dance, Music Theater, Film and
Visual Arts. Proposed projects should be for work that is new or has never before been
presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen
based on demonstrated artistic talent and potential and the vision for the proposed project,
in relation to their overall artistic goals.
Cultural Presenters-Provides grants to organizations whose primary mission is to produce
and present cultural and artistic productions.
Cultural Tourism (funding shared by the CAC & VCA)-Provides grants to support major
cultural arts performances, festivals, and events which attract a significant number of tourists
to the City of Miami Beach. The CAC partnered with the VCA for Cultural Tourism grants
that support cultural events with documented tourism benefits. The VCA provided $30,000
and the CAC provided $30,000 to fund this program in Fiscal Year 2012/13. Similar to the
CAC grants panel process, three (3) members of the VCA and three (2) members of the
CAC jointly convened a Cultural Tourism Panel on July 25, 2012, to review and recommend
funding for this category. Please refer to Exhibit B for a detailed list of all the review panel
members. The Cultural Tourism Program awards totaled $60,000.
Cultural Ignition -Provides grants for organizations never before funded by the City of
Miami Beach, encouraging new and smaller cultural organizations to participate in the grants
process. Maximum award in this program is $5,000. No one has applied to date.
Each year the CAC assesses its grants programs and practices, and adopts changes to
improve the process and to better serve the public. Now in its second year of
implementation, the Fresh Air Fund is a highly successful program which allocates an
additional $2,000 to all FY 2012/13 Artistic Disciplines and Cultural Presenter grantees in
order to maintain incentives for the production of free, outdoor performances in the City
of Miami Beach. 17 applicant groups qualified for the Fresh Air Fund in FY 2012/13.
All CAC grant applications, guidelines, and instructions were offered in English and Spanish.
Applications were made available through the Department of Tourism and Cultural
Development and electronically on the City of Miami Beach's (www.miamibeachfl.gov) and
the Cultural Affairs Program's (www.mbculture.org and www.mbculture.com) websites.
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Additionally, the grant programs were publicized in English and Spanish media and via
electronic mail.
Between December 2011 and April 2012, Cultural Affairs staff met individually with
applicants to determine eligibility, program category, and offer guidance regarding
application preparation. Final grant application deadlines varied depending upon Program
category with the earliest deadline of January 13, 2012 for Cultural Anchors and the latest
deadline of April 13, 2012, for Cultural Presenters and Cultural Ignition programs. The
application process, including the Cultural Tourism program, yielded 46 viable applications
for cultural programming in Fiscal Year 2012/13, with requests totaling $955,000, including
the VCA/CAC joint Cultural Tourism Program applicants.
This year, the ten CAC members again comprised the CAC grants panels exclusively;
please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program
Manager and representative from the CAC led a grant panel orientation meeting on
December 7, 2011. The CAC grants panels convened at public meetings on March 1, April
5, May 3 and June 7, 2012. The Cultural Tourism grant panel convened at a public meeting
on July 25, 2012, at 1755 Meridian Avenue, Miami Beach. The panelists reviewed
applications in alphabetical order. Applicants were allowed to address specific questions
from the panelists. The applications were scored using evaluation forms based on criteria
listed in the application, then averaged dropping the highest and lowest scores.
In a public meeting held on July 12, 2012, the CAC members reviewed the final scores
ranked highest to lowest from all the panel meetings combined. As per CAC approved
Fiscal Year 2012/13 grant guidelines, an application must have scored a minimum average
of 80% to be eligible to receive funding. The attached Exhibit "A" lists the forty-six (46)
organizations recommended for funding. One additional applicant did not meet the minimum
score requirements and therefore was ineligible for funding.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation as
detailed above and as reflected in the fourth column of Exhibit "A", titled "City Administration
Recommendation."
KGB/MAS/GF/MH
T:\AGENDA\2012\9-27-12\CAC Grants Memo and Resolution 1213.doc
288
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S RECOMMENDATION, AND
APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS,
AND AWARDING $650,000 IN CULTURAL ARTS GRANTS, FOR FISCAL YEAR
2012/13, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT
AGREEMENTS, AND MAKE THE AWARD OF SAID GRANT MONIES SUBJECT TO
AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S
BUDGET FOR FISCAL YEAR 2012/13.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City if Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the City;
and
WHEREAS, from December 2011 through July 2012, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2012/13 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs
and both VCA and CAC members for the joint Cultural Tourism grant program, yielded 46 viable
applications, requesting a total of $955,000; and
WHEREAS, the CAC, at its regular meeting on July 12, 2012, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards for Fiscal
Year 2012/13 as more specifically identified in column four of Exhibit "A", attached hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the City Manager's recommendations and hereby approves the award of
$650,000 in CAC grants for Fiscal Year 2012/13, as identified in column four of the attached
Exhibit "A" titled, "City Administration Recommendation"; and further authorize the Mayor and City
Clerk to execute said Grant Agreements, making the award of said grants subject to and
contingent upon the approval of the CAC's budget for Fiscal Year 2012/13.
PASSED and ADOPTED THIS ____ day of _______ .2012.
ATTEST:
CITY CLERK
KGB/MAS/GF/MH
T:\AGENDA\2012\9-27-12\CAC Grants Memo and Resolution 1213.doc
289
MAYOR
APPROVED .AS TO
FORM & LANGU/\GE
& f'lA EXECUTION
*Mr. Jeff!
Mr, iiteve
Ms. Peggy Benua
Mr. Aaron Perry
('hair
Vic:'c C!wir
Ms. Micky Ross Steinberg
Hen;
Mr. Keith Menin
201 Cultuml Tourism Panelist
290
291
MIAMI BEACH
Cultural Arts Council Members
Nina Duval
Chair
Current term ends: 12131113
Isadore H. (lzzy) Havenick
Vice-Chair
Current term ends: 12131113
Zoila Datorre
Current term ends: 12131114
Beatrice Hornstein
Current term ends: 12131112
Gregory Melvin
Current term ends: 12131114
Charles Million
Current term ends: 12131113
Daniel Novela
Current term ends: 12131112
""~"~·,·~ O'Neiii~Butler
Current Term ends: 12/31/12
"Ed a
Currentterm ends: 12/31/14
Merle Weiss
Current term ends: 12131113
George Neary, Honorary Member
201 Cultural Tourism Panelist
292
Miami Beach Cultural Arts Council
Department of Tourism & Cultural Development
Office: 1755 Meridian Avenue, Suite 500
Mail: 1700 Convention Center Dr., Miami Beach 33139-1819
305 673 7577 I fax 305 673 7262 I www.mbculture.org