C6A-Report- Capital Improvement Projects Oversight Committee Meeting Of July 16I :39, v,vtw rniomibeochfl ncv
Mayor Matti Herrera Bower and Members of City Commission
From: Kathie G. Brooks, Interim City
October 2
Subject: REPORT OF THE CAPITAL IMPROVEMENT PROJECTS OVERSIGHT
COMMITTEE MEETING OF JULY 16, 2012
A meeting of the CIP Oversight Committee was held on Monday, July 18, 2012.
The meeting was called to order at 5:40 p.m.
Please note: are not a full transcript meeting.
Full audio and visual record this meeting available online on website:
1. ATTENDANCE
attendance copy attached.
REVIEW AND ACCEPTANCE OF MINUTES
wc.rv-.rr of the Improvement Oversight Committee Meeting of April 9, 2012
5:41p.m.
MQIIQN: Acceptance of Report (Minutes) of the April 9, CIPOC Meeting.
MOVED: Kilroy 2nd: Cuervo
PASSED: With Amendments -UNANIMOUS
Dwight Kraai spoke about his dissatisfaction with the stormwater master plan He is
particularly concerned that the consultants have chosen to use a calculation for sea-level rise that
is not consistent with the calculation that was submitted the sub-consultant (CSI) who was
hired to prepare preliminary data. In Mr. Kraai's the chosen calculation is not appropriate,
he feels the numbers should be higher. CDM Smith, the consultant, includes data in the draft
master plan about Lower North Bay Road and Central Bayshore construction projects. ML
Kraai was concerned C!P was data directly CDM. Fernando Vazquez said that
projects are being constructed based on peer review from Public Works based in on
the numbers from the consultants, but that meet the current criteria required Public Works
street level elevations.
Rick Acting City Engineer, spoke more about the starting level used
calculations. CDM used the average of last 18 years in ML Kraai stated that
looking the past has no bearing on what is to happen in future. Tony Trujillo asked staff
present more information on the Stormwater Master Plan to CIPOC. The City is holding a
to bring information to the public about the development of a plan
rise and flooding issues. (Note: A public meeting was held Friday, August i 7, to discuss the
issue. This meeting was attended by City Staff, officials and interested members of the
community).
3. ACCOMPLISHMENTS 6:11p.m.
Flamingo Park Holtz Tennis Center Construction Commencement
A groundbreaking ceremony took place June 8, 201 north courts have been demolished
and the south courts remain open during that construction. The new courts will then open while
demolition and construction occurs on
agenda packet.
south courts. No written material was
Agenda Item ----'L.SL.L:'----
Date _cc__;:c.J'.......f._;;;.,...
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CIPOC MEETING MINUTES, July 16, 2012
Page2 of3
Fernando Vazquez mentioned that the football field and track will be the next projects to take
place in Flamingo Park.
Saul Gross asked about the relocation of the Property Management facility from the park. The
new facility is currently under design, and the Office of CIP anticipates receiving a guaranteed
maximum price soon. When that GMP is in, the information will be brought to CIPOC.
4. PUBLIC COMMENTS
No one came forward with public comments
5. OLD BUSINESS I REQUESTED REPORTS
a. North Beach Neighborhoods
Status Reoort: Normandy Isle Neighborhood 6:14p.m.
Mattie Reyes, Senior Capital Project Coordinator reported that the lighting installation on
Marseille Drive has been completed. Additionally, landscaping projects are commencing with the
Parks Department, installing trees that were missing or needed replacement following the right of
way project. There is one contract for all of the outstanding items, being addressed by one AlE
and one contractor.
Status on Bjscavne Pojnt Neighborhood /mprqyemeat P,qject
Not discussed at the meeting.
b. Middle Beach Neighborhoods
Status Reoort: Sunsetlslands I & II 6:16p.m.
Maria Hernandez, Senior Capital Projects Coordinator said that drainage is now being addressed
on Island II. The project team is coordinating with utility companies for some of the utility
relocations. About 41% of the drainage structures have been installed, seasonal rain has slowed
the roadway work, but this was anticipated. The sewer manholes need to be lined, so the team is
addressing this need with Public Works to incorporate this component into the current work.
Estimated completion is April of 2013 (This is a bit later than the original schedule, but
incorporates added scope). So far, there have been no delay claims.
Elizabeth Camargo asked when the contractor will fill in holes that were cut into the asphalt.
Maria Hernandez responded that no temporary asphalt will be installed. The roads are too narrow
and become wet so this has to wait until work is complete. When the President visited a resident
on Island II, the crews put down rock material to alleviate the muddy conditions in the work zone.
This rock may be used more to stabilize the road. It is costly, so it will be used sparingly.
Status Repqrt: Sunset Islands lU & IV 6:22 p.m.
Rick Saltrick, Acting City Engineer explained that the consulting firm of C3TS is working on the
design criteria package (DCP). The utilities are above ground. The community is voting in the fall
on whether or not to relocate the utilities. Once that is determined, the DCP can be finalized and
the project may be ready to go to a design/build firm by the end of the year.
Dwight Kraai asked about the status of the landscaping at the entrance feature. A new
guardhouse is being built, and the contractor has to complete permitting before it is constructed. It
will be located within the center planter that has been built.
Status Report: Lqwer North Bay Rqad 6: 26 p.m.
Maria Hernandez told the Committee that the contractor obtained all the necessary permits. The
contractor requested additional funds for an increase in material cost {the project has been on
hold since it was awarded in December 2011, while the City worked out the plans to conform with
new requirements, not the fault of the contractor). Change orders (minor modifications) are being
reviewed by the consultant (Atkins) and the team will negotiate a final number.
c. South Beach Neighborhoods
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Status Rsu2at:t: lttaetian Islands
Not discussed at the meeting
6. COMMISSION ITEMS:
Bayshgre Bight ¢Way lmprowment Praject
6:28p.m.
architects signed the contract
Discussion: 6:30p.m.
Fernando Vazquez said that the amendment addresses additional stormwater improvements
well as items that have been identified for improvements as construction This
includes stormwater and landscaping, as well as traffic calming. incorporates requests that
came from negotiations with the Homeowner Association. The history and background material is
included in the agenda package.
MOTION:
MOVED:
Recommend to the Mayor and Commission to pass the resolution.
Kilroy 2"d: T.Trujillo
PASSED: 1 Opposed {Dwight Kraai)
Sguth Pointe Pbs:&§l~ 111. IV & V p.m.
Fernando explained that additional scope was requested as construction progressed. A
and background information is included in the packet
Martinez, Acting Assistant Director, CIP, addressed questions about proposed LED
lighting. is confident that this is the proper lighting to installed in the neighborhood. These
have 5X metal halide (approx. 30 They are more expensive but
returns on the investment tend to shown after about
MOTION:
MOVED:
Recommend to the Mayor and Commission to pass the resolution.
C. Cuervo 2"d: S. Kilroy
PASSED: UNANIMOUS
Additional Discussion: 6:48 p.m.
Dwight Kraai asked about the status the Sunset Harbour parking garage. Mattie Reyes
responded that the project is close to wrapping up. The contractor is addressing requirements
from Building Department and Ufe Safety items Department Several change
items have affected the schedule. The garage accommodate approximately 450 cars.
Stacy Kilroy asked about lighting said that the lighting would be
completed the week In August was concerned the lighting at the top floor. The
lights are and are to be coordinated with a photometric design. The fixtures are very taiL
Additional Discussion: 6:49 p.m.
Dwight Kraai asked about the proposed drainage in Sunset Harbour. Saltrick said
that the contract was issued to contractor to"'"'"""'-"' pumps #1 and near the Marina. Pump
#3 additional funding and that will included in the capital budget request
Meeting Adjourned: p.m.
Next CIPOC meeting is scheduled for Monday, 10, 2012 at 5:30 p.m. in Commission Chambers.
However, meeting schedule may change. Official notification wm be posted on the City Clerk Calendar,
~~~~~====~~~=~==~==each month.
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