R7E-Execute Amendment 1 Bayshore Neighborhood 8E - Sunset Islands I And II ProjeCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Authorizing The Mayor And
City Clerk To Execute Amendment No. 1 To The Construction Contract Between The Of Miami Beach, Florida,
And David Mancini & Sons, Inc., For The Construction of The City Of Miami Beach Right Of Way Infrastructure
Improvement Project, Bayshore Neighborhood No. BE, Sunset islands I & II Project, Dated July 13, 2011 (The
Contract), In The Amount Of $386,465 Plus An Owner's Contingency Of $38,646, For A Grand Total Of $425,111,
For The Construction Of A Temporary And Permanent Street Lighting System As a Result of an Unforeseen
Condition For The Sunset Island 1 & 2 Project Limits With Previously Appropriated Funding In The Amount
From Fund 304-Capital Reserve, $28,2'15 From Fund 423-Gulfbreez:e 2006 Water & Sewer Bonds, $99,320 From
Fund 424-Water & Sewer Bonds 2000 Series, And From Fund 431 -Storm Water Bonds 2011.
ey indicated that over
Issue: I Shall the City Commission adopt the Resolution?
On July 13, 2011, the City Commission pursuant to invitation to Bid (!TB) 27-10/11 approved the award of a
construction Contract to David Mancini & Sons, Inc. for the construction of the City of Miami Beach Right-of-Way
Infrastructure improvement Program Neighborhood No. 8E Bayshore, Sunset Islands I & !I project in the amount of
$5,611,04 i, plus an Owner's Contingency in the amount of $561,104. On December 12, 2011, David Mancini &
Sons, Inc. was issued the second Notice to Proceed {NTP 2) to mobilize and commence construction activities. The
is anticipated to be substantially completed during April 2013. The Administration has determined that
scope of work is warranted due to unforeseen utility conflicts discovered during the construction phase,
The added scope consist of:
1. Installation of a Temporary & Permanent Street lighting System consisting of a wired network connecting
the power source to the existing light poles (approximately 59 light fixtures). This wire will be held up by 2
inch galvanized pipes to a height of 18 feet in the longitudinal direction and 18-20 feet when r-rA'"<::ir•n
the roadway, A PVC conduit will also be secured to the existing light poles to protect the wires coming down
to the pole base ports. The system will be removed by DMSI upon completion of the permanent system.
2. Removal and replacement of all direct buried street lighting cable connections from existing service point to
each street light pole within the limits of construction. Furnish and install new 2 inch PVC conduit directly
behind the new valley gutter, .. Ali work will with the Florida Building Code and City of Miami Beach
Public Works Department Codes and Standards.
On July 9, 2012, the Administration presented this cost estimate to the Finance & Citywide Projects Committee. On
September 27, 2012 the City Commission approved the additional funding to the 2013 Capital Budget in the amount
of $828,645 for the additional scope.
The Administration requests approval of Amendment No. i to the Construction Contract, between the City of Miami
Beach, Florida, and David Mancini & Sons, Inc., for the construction of the City of Miami Beach Right of Way
Infrastructure Improvement Project Neighborhood No. BE Bayshore, Sunset Islands I & II dated July 13, 2011, (the
Contract in the amount of $386,465 !us an owner' · $38, tal of $425 111.
Amount
$77,292
$7,729
$28,215
432
Account
304-2665-069357
304-2665-000356
423-2665-069357
424-2665-069357
431-2665-069357
AGENDA ITEM! --"-"---=--
DATE ___..~~......:......::::
H
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: October 24, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE CONSTRUCTION CONTRACT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA, AND DAVID MANCINI & SONS, INC.,
FOR THE CONSTRUCTION OF THE CITY OF MIAMI BEACH RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM, BAYSHORE NEIGHBORHOOD
NO. 8E, SUNSET ISLANDS I & II PROJECT, DATED JULY 13, 2011 (THE
CONTRACT), IN THE AMOUNT OF $386,465 PLUS AN OWNER'S CONTINGENCY
OF $38,646, FOR A GRAND TOTAL OF $425,111, FOR THE CONSTRUCTION OF
A TEMPORARY AND PERMANENT STREET LIGHTING SYSTEM AS A RESULT
OF AN UNFORSEEN CONDITION FOR THE SUNSET ISLAND 1 & 2 PROJECT
LIMITS WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT $85,021
FROM FUND 304 ~ CAPITAL RESERVE, $28,215 FROM FUND 423 ~
GULFBREEZE 2006 WATER & SEWER BONDS, $99,320 FROM FUND 424 ~
WATER & SEWER BONDS 2000 SERIES, AND $212,555 FROM FUND 431 ~
STORM WATER BONDS 2011.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure value and the timely delivery of a quality capital project.
FUNDING
Funding in the amount of $386,465 plus an Owner's Contingency of $38,646, for a grand total of
$425,111 has been previously appropriated in the Capital Budget with Funding as follows:
$ 85,021
$ 28,215
$ 99,320
$212,555
$425,111
ANALYSIS
Fund 304 -Capital Reserve
Fund 423-Gulf Breeze 2006 Water & Sewer Bonds
Fund 424-Water & Sewer Bonds 2000 Series
Fund 431 -Storm Water Bonds 2011
On July 13, 2011, the City Commission pursuant to Invitation to Bid (ITB) 27-10/11, approved
the award of a construction Contract to David Mancini & Sons, Inc. (DMSI) for the construction
of the City of Miami Beach Right-of-Way Infrastructure Improvement Program Neighborhood
No. 8E Bayshore, Sunset Islands I & II project in the amount of $5,611,041. On December 12,
2011, OMS I was issued the second Notice to Proceed (NTP 2) to mobilize and commence
construction activities.
The Administration has determined that additional scope of work is warranted due to unforeseen
utility conflicts discovered during the construction phase. The following new scope of work
433
Commission Memorandum -David Mancini & Sons, Inc.
Contract Amendment for Sunset Islands 1 & 2
October 24, 2012
Page 2 of 2
(Exhibit A) to be added to the DMSI construction contract was requested by the City and
includes the following:
1. Installation a Temporary and Permanent Street Lighting System consisting of a wired
network connecting the power source to the existing light poles (approximately 59 light
fixtures). This wire will be held up by 2 inch rigid galvanized pipes to a height of 18 feet
in the longitudinal direction and 18-20 feet when crossing the roadway. A PVC conduit
also be secured to the existing light poles to protect the wires coming down to the
pole base ports. The system will be removed by DMSI upon completion of the
permanent system.
2. Removal and replacement of all direct buried street lighting cable connections from
existing service to each street light pole within the limits of construction. Furnish
and install new 2 inch PVC conduit directly behind the new valley gutter, with i 2 inch
cover. work will comply with the Building Code and City of Miami
Beach Public Works Department Codes and Standards.
On July 9, 2012, the Administration presented this cost increase to the Finance & Citywide
Projects Committee.
On September 27, 2012 City Commission approved additional funding to the 2013
Capital Budget for the replacement and relocation of shallow street light circuits in conflict with
on-going construction.
The negotiated price submitted by DMSI for the above scope has been reviewed by the Project
Engineer of Record (EOR) Chen Moore & Associates, Inc., Resident Project Representative
(RPR) Schwebke-Shiskin & Associates, and City staff and found to fair and reasonable.
Project Schedule
The additional Scope of Work will add thirty (30) calendar days to the overall project. The
contractor's original request for an additional sixty (60) calendar days was negotiated down to
thirty (30) calendar days by the RPR and City staff.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City
of Miami Beach, Florida, be authorized by the Mayor and City Clerk to execute Amendment No.
1 to the Construction Contract, between the City of Miami Beach, Florida, and David Mancini &
Sons, Inc., for the construction of the City of Miami Beach Right of Way Infrastructure
Improvement Program, Bayshore Neighborhood No. 8E, Sunset Islands I & II Project, dated
July 13, 2011, (the Contract) in the amount of $386,465 plus an owner's contingency of
$38,646, for a grand total of $425,111, for the construction of a Temporary and Permanent
Street Lighting System as a result of an unforeseen condition for the Sunset Island I & II project
with previously appropriated funding in the amount $85,021 from Fund 304 ~ Capital
Reserve, $28,215 from Fund 423-Gulfbreeze 2006 Water & Sewer Bonds, $99,320 from Fund
424 ~Water & Sewer Bonds 2000 Series, and $212,555 from 431 -Storm Water Bonds
2011.
ATTACHMENTS:
Exhibit A-OMS! proposal dated June i 2, 2012
434
Exhibit A
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GENERAL CONTRACTOR
1 '2+7 At to@ fh,::d, ,\1iami fL $1 s ::!9
I'll (JOS) $JJ-SSQ7 (J<lfi.) 5.32-8835
2012
Office
1700 Convention Center Drive
Miami H 33139
Re: Proposal for Temporary and Permanent Str~Qt Lighting
Mrs,
a~•d•, rL ;50#4
FAlC (9M) 944-~0+0
In order to facilitate construction, minimize cost and minimize loss of street
to DMSl to A
for this street
Permanent for both Islands #1 & #2. The total
amount is $386,464.50 and will 60 calendar days be
Time to this work is summarized island as follows.
Sunset
Sunset
v'l/e can to
alleviate some of the immediate Please advise if
additional is
Juan P.E.
David Mancini & Inc.
435
RESOLUTION NO. 2012~ __ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE CONSTRUCTION CONTRACT, DATED JULY 13, 2011,
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND DAVID
MANCINI & SONS, INC., FOR THE CONSTRUCTION OF THE CITY OF
MIAMI BEACH RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT
PROGRAM, BAYSHORE NEIGHBORHOOD NO. 8E, SUNSET
ISLANDS I & II PROJECT (THE CONTRACT); IN THE AMOUNT OF
$386,465 PLUS AN OWNER'S CONTINGENCY OF $38,646, FOR A
GRAND TOTAl OF $425,111, FOR THE CONSTRUCTION OF A
TEMPORARY AND PERMANENT STREET liGHTING SYSTEM AS A
RESUlT OF AN UNFORSEEN CONDITION FOR THE SUNSET
ISLAND 1 & 2 PROJECT liMITS; WITH PREVIOUSLY
APPROPRIATED FUNDING IN THE AMOUNT $85,021 FROM FUND
304 *CAPITAl RESERVE, $28,215 FROM FUND 423 ~ GULFBREEZE
2006 WATER & SEWER BONOS, $99,320 FROM FUND 424 *WATER
& SEWER BONDS 2000 SERIES, AND $212,555 FROM FUND 431 ~
STORM WATER BONOS 2011.
WHEREAS, On July 13, 2011, the City Commission, pursuant to Invitation to Bid
(ITB} No. 0/11, approved the award of a construction contract to David Mancini &
Sons, Inc. for the construction of the City of Miami Beach Right~of-Way Infrastructure
Improvement Program Neighborhood No. 8E Bayshore, Sunset Islands I & II Project, in
the amount $5,611,041 (the Agreement and the Project respectively); and
WHEREAS, on December 12, 2011, David Mancini & Sons, Inc. was issued the
second Notice to Proceed (NTP 2) to mobilize and commence construction activities;
and
WHEREAS, the Project is anticipated to be substantially completed during April
2013;and
WHEREAS, during the construction of the Project, the Administration determined
that additional scope of work was warranted; and
WHEREAS, the additional scope of work consists of installation of a temporary
and permanent lighting system consisting of a wired network connecting the power
source to the existing light poles (approximately 59 light fixtures); and.
WHEREAS, David Mancini & Sons, Inc. submitted a cost proposal for the work,
in the amount of $386,465, including a request for a sixty (60) calendar day contract time
extension for the work which City staff negotiated down to thirty (30) calendar days; and
WHEREAS, in order to implement the above stated additional scope of work, it
will be necessary approve Amendment No. 1 to the Agreement, in the not to exceed
amount of $386,465; and
436
WHEREAS, on July 9, 201 the Administration presented this cost increase to
the Finance & citywide Projects Committee; and
WHEREAS, on September 21, 2012 the City Commission approved
additional funding to the 2013 Capital Budget for the replacement and relocation of the
additional scope of work; and
WHEREAS, the Amendment No. 1, to the Contract with David Mancini & Sons,
Inc. will result in a revised contract amount of $5,997,506.
NOW, THEREFORE, BE IT RESOlVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FlORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 1 to the construction contract, dated July 13, 2011, between the City of
Miami Beach, Florida, and David Mancini & Sons, Inc., for the construction of the City of
Miami Beach Right of Way Infrastructure Improvement Program, Bayshore
Neighborhood No. 8E, Sunset Islands I & II Project (the Contract); in the amount of
$386,465, plus an Owner's Contingency of $38,646, for a grand total of $425,111, for the
construction of a Temporary and Permanent Street Lighting System as a result of an
unforeseen condition for the Sunset Island I & !I Project limits; with previously
appropriated funding in the amount $85,021 from Fund 304-Capital Reserve, $28,215
from Fund 423 -Gulfbreeze 2006 Water & Sewer Bonds, $99,320 from Fund 424 -
Water & Sewer Bonds 2000 Series, and $212,555 from Fund 431 -Storm Water Bonds
2011.
PASSED AND ADOPTED this __ day of ____ , 2012.
ATTEST:
RAFAEl E. GRANADO, CITY ClERK MATTI HERRERA BOWER, MAYOR
437