C7J-Execute Amendment 2 Install AVL Devices In Various Department VehiclesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No.2 To The Contract With Radio Satellite
Integrators, Inc. (RSI), Dated June 27, 2011, In An Amount Not To Exceed $193,000, To Install The
Automated Vehicle Locator (AVL) Device In Parks And Recreational Department Vehicles, Public Works
Department Vehicles, Property Management Division Vehicles, And Additional Fire Department Vehicles;
With Funding Previously Appropriated In The FY 2012/13 Budget.
I Shall the Mayor and City Commission Adopt The Resolution?
Item Summary/Recommendation:
On December 8, 2010, the Mayor and City Commission of the City of Miami Beach, Florida accepted the City
Manager's recommendation pertaining to the ranking of proposals pursuant to Request for Proposals (RFP)
No. 39-09/010, for the acquisition of an automated vehicle locator (AVL) system and authorized the
Administration to enter into negotiations with the top-ranked proposer, Radio Satellite Integrators, Inc (RSI),
and further authorized the Mayor and City Clerk to execute an agreement upon the conclusion of successful
negotiations by the Administration (Resolution No. 2010-7561 ). The Administration successfully negotiated
with RSI and executed an agreement on June 27, 2011. Subsequently, as part of the first phase of
implementation, AVL devices were installed in vehicles from the Building, Code Compliance, Parking, Police
and Sanitation Departments/Divisions. At its July 18, 2012 meeting, the City Commission approved
Amendment No. 1 to the RSI Agreement (Resolution No. 2012-27945) that extended the implementation of
AVL installations to Police Patrol vehicles, as well as to a limited number of Fire Department vehicles.
Over 350 AVL installations have been completed to date, and it is anticipated that this number will grow to
approximately 410 by the conclusion of the second phase. Additional phases will extend to all City vehicles
and most equipment. Following the rollout of the AVL program, funding for the third phase, in the amount of
$193,000, was appropriated in the FY 2012/13 Budget to cover the installation and monitoring expenses
associated with the implementation of the third phase of the program. This phase will cover the installation of
approximately 266 AVL devices in Fire, Public Works, Parks & Recreation Departments, and Ocean Rescue
vehicles. With equipment technical requirements and equipment/monitoring billing rates having been
previously established, following the execution of Amendment No. 2 to the RSI contract, the AVL devices will
be ordered and installation schedules will be established.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
• Financial Information:
Source of
Funds: 1
2
3 $10,332
4 $19,668
5 $2,016
6 $3,984
7 $6,300
$11,700
9 $8,820
10 $16,180
Total $193,000
MIAMI BEACH
Account
552-6172-000325 Contract Maintenance (Fire & ocean Rescue; PW
in. Environmental & Streets; Parks Admin. & GreenS ace Div.}
2-6172-000374 Machinery & Equipment (Fire & Ocean Rescue;
Admin. Environmental & Streets: Parks Admin. & Green Space Div.
520-1720-000325 Contract Maintenance (Property Management Div.)
520-1720-00067 4 Machinery & Equipment (Property Management o~
427-0427-000325 Contract Maintenance (PW-Stormwater Enterprise)
427-0427-00067 4 Machinery & Equipment (PW-Stormwater Enterprise)
425-0420-000325 Contract Maintenance (PW-W&S Enterprise-Sewer)
425-0420-000674 Machinery & Equipment (PW-W&SEnterprise-Sewer)
425-0410-000325 Contract Maintenance (PW-W&S Enterprise-Water)
425-0410-00067 4 Machinery & Equipment (PW-W&S Enterprise-Water)
r r
141
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Co
FROM: Kathie G. Brooks, Interim City Manager ~
I
DATE: November 14, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE
CONTRACT WITH RADIO SATELLITE INTEGRATORS, INC. (RSI), DATED
JUNE 27, 2011, IN AN AMOUNT NOT TO EXCEED $193,000, TO INSTALL
THE AUTOMATED VEHICLE LOCATOR (AVL) DEVICE IN PARKS AND
RECREATIONAL DEPARTMENT VEHICLES, PUBLIC WORKS
DEPARTMENT VEHICLES, PROPERTY MANAGEMENT DIVISION
VEHICLES, AND ADDITIONAL FIRE DEPARTMENT VEHICLES; WITH
FUNDING PREVIOUSLY APPROPRIATED IN THE FY 2012/13 BUDGET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Maximize Efficient Delivery of Services
FUNDING
Funding is available in the following accounts:
552-6172-000325 Contract Maintenance: $44,556 (Fire, Ocean Rescue; Public Works
Administration, Environmental & Streets; Parks
Administration & Green Space Division)
552-6172-000374 Machinery & Equipment: $69,444 (Fire, Ocean Rescue; Public Works
Administration, Environmental & Streets; Parks
Administration & Green Space Division)
520-1720-000325 Contract Maintenance: $10,332 (Property Management Division)
520-1720-000674 Machinery & Equipment: $19,668 (Property Management Division)
427-0427-000325 Contract Maintenance: $2,016 (Public Works Stormwater Enterprise)
427-0427-000674 Machinery & Equipment: $3,984 (Public Works Stormwater Enterprise)
425-0420-000325 Contract Maintenance: $6,300 (Public Works W&S Enterprise-Sewer)
425-0420-000674 Machinery & Equipment: $11,700 (Public Works W&S Enterprise-Sewer)
425-0410-000325 Contract Maintenance: $8,820 (Public Works W&S Enterprise-Water)
425-0410-000674 Machinery & Equipment: $16,180 (Public Works W&S Enterprise-Water)
Total: $193,000
142
Commission Memorandum -AVL I RSI Amend. No. 2
November 14, 2012
Page 2 of3
BACKGROUND
On December 8, 2010, the Mayor and City Commission of the City of Miami Beach, Florida
accepted the City Manager's recommendation pertaining to the ranking of proposals pursuant
to Request for Proposals (RFP) No. 39-09/010, for the acquisition of an automated vehicle
locator (AVL) system and authorized the Administration to enter into negotiations with the top-
ranked proposer, Radio Satellite Integrators, Inc (RSI), and further authorized the Mayor and
City Clerk to execute an agreement upon the conclusion of successful negotiations by the
Administration (Resolution No. 2010-7561). The Administration successfully negotiated with
RSI and executed an agreement on June 27, 2011. Subsequently, as part of the first phase of
implementation, AVL devices were installed in vehicles from the Building, Code Compliance,
Parking, Police and Sanitation Departments/Divisions.
At its July 18, 2012 meeting, the City Commission approved Amendment No. 1 to the RSI
Agreement (Resolution No. 2012-27945) that extended the implementation of AVL installations
to Police Patrol vehicles, as well as to a limited number of Fire Department vehicles. This
second phase is under way, and approximately 200 Police Patrol vehicles have had AVL
devices installed to date.
Over 350 AVL installations have been completed to date, and it is anticipated that this number
will grow to approximately 410 by the conclusion of the second phase. Additional phases will
extend to all City vehicles and most equipment.
ANALYSIS
Following the rollout of the AVL program, funding for the third phase, in the amount of
$193,000, was appropriated in the FY 2012/13 Budget to cover the installation and monitoring
expenses associated with the implementation of the third phase of the program. This phase will
cover the installation of approximately 266 AVL devices as follows:
• Fire and Ocean Rescue (81)
• Parks-Administration & Green Space (44)
• Property Management ( 41)
• Public Works -Water (35)
• Public Works -Sewer (25)
• Public Works-Stormwater (8)
• Public Works-Administration, Environmental & Streets (32)
With equipment technical requirements and equipment/monitoring billing rates having been
previously established, following the execution of Amendment No. 2 to the RSI contract, the
AVL devices will be ordered and installation schedules will be established. Appropriated funds
will cover first year monitoring fee expenses; recurring yearly monitoring fees will be included in
the future year department budgets.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve and authorize the Mayor and City Clerk to execute Amendment No. 2
to the contract with Radio Satellite Integrators, Inc, dated June 2ih, 2011, in an amount not to
exceed $193,000, to install the AVL device in Parks and Recreational Department Vehicles,
143
Commission Memorandum-AVL I RSI Amend. No. 2
November 14,2012
Page 3 of3
Public Works Department vehicles, Property Management Division Vehicles, and additional Fire
Department vehicles; with funding previously appropriated in the FY 2012/13 Budget.
KGB/JGG/FHB/JJF/JC
T:\AGENDA\2012111-14-12\AVL RSI Amend. 2-MEMO.doc
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