C7K-Execute MOA w- FDOT State Road A1A-Collins Ave Project From 5th St To LincCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving
And Authorizing The Mayor And City Clerk To Execute A Memorandum Of Agreement, With The
Florida Department Of Transportation, To Establish An Interest-Bearing Escrow Account To Deposit
Funds For The Construction Of Proposed Decorative Pedestrian Crosswalks And Embedded
Sidewalk Pavers With Street Names, As Part Of The State Road A1A!Collins Avenue Project, From
51h Street To Lincoln Road.
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Customer Satisfaction
Survey, traffic appears as one of the most important areas affecting residents quality of life; 37% of
residents rated traffic flow as poor; traffic is ranked number 2 by residents as one of the changes that
will make Miami Beach a better place to live; traffic flow is a key driver for recommending Miami
Beach as a place to live.
Issue:
I Shall the Mayor and City Commission approve the Resolution?
Item Summary/Recommendation:
The Florida Department of Transportation (FOOT) is plannin~ to construct roadway
improvements on Collins Avenue/State Road (S.R.) A1A from 51 Street to Lincoln Road
(Project). Construction is scheduled to begin in April 2013, and construction is anticipated to end
on January 9, 2014. The Project will include roadway milling and resurfacing, restriping,
sidewalk/curb and gutter reconstruction, new bulb-outs, attached mid block bulb-outs, drainage
improvements, decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
The estimated cost of the project is $5.8 million.
On July 18, 2012, per Resolution No. 2012-27954, and on September 12, 2012, per Resolution
No.2012-27993, the City Commission approved various agreements with FOOT for roadway and
pedestrian enhancements requested by the Collins Improvement Association (CIA) to improve
the quality of life and aesthetics along this important commercial corridor.
On September 12, 2012, per Resolution No. 2012-27993, the City Commission approved a
Locally Funded Agreement (LFA) with FOOT to fund decorative pedestrian crosswalks and
embedded sidewalk pavers with street names, with a City contribution of $126,530. This MOA
should have accompanied the LFA approved by City Commission on September 12, 2012;
however, FOOT did not provide this MOA with sufficient time to meet our agenda deadlines.
Therefore, this agreement is being presented separately to City Commission for approval at this
time.
Execution of the attached Memorandum of Agreement (MOA) between FOOT and the City is
required in order to establish an interest-bearing escrow account in which to deposit the
$126,530 City contribution (attachment).
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
+Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount
Funds: 1
OBPI Total
MIAMI BEACH
147
Account
City Man
AGENDA ITEM
DATE
t:7K
If, ( (/-J 7..,-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
A'
Kathie G. Brooks, Interim City Manager ~ ~
November 14, 2012
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A MEMORANDUM OF AGREEMENT, WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION, TO ESTABLISH AN INTEREST-BEARING
ESCROW ACCOUNT TO DEPOSIT FUNDS FOR THE CONSTRUCTION OF
PROPOSED DECORATIVE PEDESTRIAN CROSSWALKS AND EMBEDDED
SIDEWALK PAVERS WITH STREET NAMES, AS PART OF THE STATE ROAD
A1A/COLLINS AVENUE PROJECT, FROM 5TH STREET TO LINCOLN ROAD.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND
The Florida Department of Transportation is planning construction improvements on Collins
Avenue/State Road (S.R.) A 1A from 51h Street to Lincoln Road (Project). Construction is scheduled
to begin in April 2013, and construction is anticipated to end on January 9, 2014. The Project will
include roadway milling and resurfacing, restriping, sidewalk/curb and gutter reconstruction, new
bulb-outs, drainage improvements, decorative lighting, landscaping, irrigation, and bonded
aggregate improvements.
The City has been collaborating with the Collins Improvement Association (CIA) for some time to
ensure the FOOT project includes certain aesthetic improvements that will serve to improve the
quality-of-life of this important commercial corridor. As a result of the CIA's involvement, the scope
of the Project has increased from a simple milling and resurfacing project with little pedestrian
enhancements to a $5.7 million project with decorative lighting, landscaping, irrigation, and attached
mid-block bulb-outs.
ANALYSIS
On September 12, 2012, per Resolution No. 2012-27993, the City Commission approved a Locally
Funded Agreement (LFA) with FOOT to fund decorative pedestrian crosswalks and embedded
sidewalk pavers with street names, with a City contribution of $126,530.
148
Commission Memorandum -FOOT Agreements for Collins Avenue from 51h Street to Lincoln Road
November 14, 2012
Page 2 of 2
This MOA should have accompanied the LFA approved by City Commission on September 12,
2012; however, FOOT did not provide this MOA with sufficient time to meet our agenda deadlines.
Therefore, this agreement is being presented separately to City Commission for approval at this
time.
Execution of the attached Memorandum of Agreement (MOA) between FOOT and the City is
required in order to establish an interest-bearing escrow account in which to deposit the $126,530
City contribution (attachment).
CONCLUSION
The Administration has determined that the State Road A1A/Collins Avenue Project with the
additional requested pedestrian enhancements is in the best interest of the City as it will improve the
aesthetics of this primary north-south arterial roadway in the City. As such, the Administration
recommends that the Mayor and City Commission approve and authorize the City Manager to
execute the required Memorandum of Agreement with FOOT.
Attachments:
Memorandum of Agreement (MOA)
JGG/FHB/JJF/RWS/JRG
T:\AGENDA\2012\11-14-12\FDOT AGREEMENT FOR COLLINS AVENUE FROM 5TH STREET TO LINCOLN ROAD
149
RESOLUTION NO. -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT, WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION, TO ESTABLISH AN INTEREST-BEARING
ESCROW ACCOUNT TO DEPOSIT FUNDS FOR THE CONSTRUCTION OF
PROPOSED DECORATIVE PEDESTRIAN CROSSWALKS AND EMBEDDED
SIDEWALK PAVERS WITH STREET NAMES, AS PART OF THE STATE ROAD
A1A/COLLINS AVENUE PROJECT, FROM 5TH STREET TO LINCOLN ROAD.
WHEREAS, the Florida Department of Transportation (FDOT) is planning construction
improvements on Collins Avenue/State Road (S.R.) A1A, from 5th Street to Lincoln Road (Project); and
WHEREAS, the City has been collaborating with the Collins Improvement Association (CIA) for
some time to ensure that the Project includes certain roadway enhancements which will improve the
aesthetics and livability of the Collins Avenue corridor as well as the safety of pedestrians traveling along
the corridor; and
WHEREAS, the City has executed various agreements for the construction and maintenance of
the proposed enhancements, which are considered above and beyond the standard improvements
typically implemented as part of standard FDOT roadway improvement projects; and
WHEREAS, on September 12, 2012, pursuant to Resolution No. 2012-27993, the City
Commission approved a Locally Funded Agreement with FDOT in the amount of $126,530 for the
construction of proposed decorative pedestrian crosswalks and embedded sidewalk pavers with street
names, as part of the Project; and
WHEREAS, FDOT is requiring the City approve and execute a Memorandum of Agreement
(MOA), which is necessary to establish an interest-bearing escrow account to deposit the funds for the
construction of the proposed decorative pedestrian crosswalks and embedded sidewalk pavers with
street names as part of the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize
the Mayor and City Clerk to execute the attached Memorandum of Agreement, with the Florida
Department of Transportation, to establish an interest-bearing escrow account to deposit funds for the
construction of proposed decorative pedestrian crosswalks and embedded sidewalk pavers with street
names, as part of the State Road A 1 A/Collins Avenue Project, from 5th Street to Lincoln Road.
PASSED AND ADOPTED this 241h day of October, 2012.
ATTEST:
Matti Herrera Bower, Mayor
T:IAGENDA\2012\11-14-12\FDOT Agreement for Collins Avenue. RESO.doc
150
Attachment
MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this __ , day of , 20_,
by and between the State of Florida, Department of Transportation, hereinafter referred
to as "FDOT" and the State of Florida, Department of Financial Services, Division of
Treasury, hereinafter referred to as "TREASURY" and the City of Miami Beach
hereinafter referred to as the "PARTICIPANT".
WITNESSETH
WHEREAS, FDOT is currently constructing the following project:
Main Financial Project No.: 250236-3-52-03
County: Miami-Dade
hereinafter referred to as the "PROJECT".
WHEREAS, FDOT and the PARTICIPANT entered into a Locally Funded
Agreement (LFA) dated , 20_, wherein FDOT agreed to perform
certain work on behalf of the PARTICIPANT in conjunction with the PROJECT.
WHEREAS, the parties to this AGREEMENT mutually agreed that it would be in
the best interest of FOOT and the PARTICIPANT to establish an interest bearing escrow
account to provide funds for the work performed on the PROJECT on behalf of the
PARTICIPANT by FDOT.
NOW THEREFORE, in consideration of the premises and the covenants contained
herein, the parties agree to the following:
1. An initial deposit in the amount of One Hundred Twenty Six Thousand Five
Hundred Thirty Dollars ($126,530.00) will be made by the PARTICIPANT into
an interest bearing escrow account established by FDOT for the purposes of
the PROJECT. Said escrow account will be opened with the TREASURY on
behalf of FDOT upon receipt of this Memorandum of Agreement. Such
account will be an asset of FDOT.
2. Other deposits will be made only by the PARTICIPANT as necessary to cover
the cost increases or the cost of additional work prior to the execution of any
Supplemental Agreements or Amendments.
3. Payment will be made as follows (check appropriate payment method):
D Wire transfer
D ACH deposit
D Check
151
A wire transfer or ACH deposit is the preferred method of payment and
should be used whenever possible. Following is the wiring and ACH
deposit instructions:
For wire transfers: Bank of America
Account# 001009068974
ABA # 026009593
Chief Financial Officer of Florida
Re: DOT-K 11-78, Financial Project#
For ACH deposits: Bank of America
Account # 001 00906897 4
ABA # 0631 00277
Chief Financial Officer of Florida
Re: DOT-K 11-78, Financial Project#
If a check is the method of payment, the check shall be made payable to
the Department of Financial Services, Revenue Processing and mailed to
FOOT, OOC-GAO for appropriate processing at the following address:
Florida Department of Transportation
OOC-GAO, LFA Section
605 Suwannee Street, MS 42B
Tallahassee, Florida 32399
4. FOOT's Comptroller or designee shall be the sole signatories on the escrow
account with the TREASURY and shall have sole authority to authorize
withdrawals from said account.
5. Unless instructed otherwise by the FOOT, all interest accumulated in the
escrow account shall remain in the account for the purposes of the PROJECT
as defined in the LFA.
6. The TREASURY agrees to provide written confirmation of receipt of funds to
FOOT.
7. The TREASURY further agrees to provide periodic reports to FOOT.
152
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
COMPTROLLER
153
STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES,
DIVISION OF TREASURY
PARTICIPANT SIGNATURE
PARTICIPANT NAME & TITLE
PARTICIPANT ADDRESS
FEDERAL EMPLOYER I.D. NUMBER
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