R7A-Set Dates For The 2013 City Commission MeetingsCOMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2013 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission approve the 2013 Commission meeting dates?
Item Summary/Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times
as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into consideration events such as
the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess, September to set the
tentative/final millage and the budget approval process, if an election year then November for
election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above, it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1)
Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on
Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City
Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
IN/A
Financial Information·
Source of Amount
Funds: 1
D 2
3
4
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin
Rafael E. Granado, City Clerk
Si n-Offs:
r Assistant City Manager
3-commissloner.dates-SUM.doc
MIAMI BEACH
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Account ved
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AGENDA ITEM --'--'R'--'7'--..!.A--'----:::--
DATE 11-/tj-/1_
G MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manage~~
DATE: November 14, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2013 CITY
COMMISSION MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall
meet at such times as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into
consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days,
Art Basel, August recess, September to set the tentative/final millage and the budget
approval process, if an election year then November for election/runoff election
meetings, and finally Federal and Religious Holidays. Considering the above, it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1)
schedule one (1) Commission meeting and one (1) alternate meeting a month; 2)
schedule Commission meetings on Wednesdays; and 3) not to schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration met the goals with the following exceptions:
Exception 1: In June, due to Art Basel beginning on June 13, there is no alternate
meeting scheduled.
Exception 2: In September, due to Budget Hearings that need to be scheduled at a
later time to account for the County and School Board budget hearings as
required by State law, there is no alternate meeting scheduled.
Note: The Miami Beach Annual Boat Show is scheduled for February 14-18 with move-
in scheduled to start on February 8-13 and move-out scheduled on February 19-
23, which creates significant parking and traffic challenges for the City Hall area.
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It is recommended that the City Commission meetings be set as follows:
Commission Meetings
January 16 (Wednesday)
February 20 (Wednesday)
March 13 (Wednesday)
April 17 (Wednesday)
May 8 (Wednesday)
June 5 (Wednesday)
July 17 (Wednesday)
August -City Commission in recess
September 11 (Wednesday)
October 16 (Wednesday)
November 6 (Wednesday) -Election related only
November 20* (Wednesday)
December 11 (Wednesday)
*If runoff election only.
Alternate Meetings
January 23 (Wednesday)
February 27 (Wednesday)
March 20 (Wednesday)
April 24 (Wednesday)
May 22 (Wednesday)
July 24 (Wednesday)
October 23 (Wednesday)
November 27 (Wednesday)
December 18 (Wednesday)
The proposed 2013 calendar calls for 10 regularly scheduled Commission meetings, 9
alternate meetings, 2 election related meetings, and an additional special budget
Commission meeting will be scheduled at a later time in September.
In preparing the calendar, City-designated holidays and religious holidays have been
taken into consideration. Attachment "A" is a list of City of Miami Beach holidays.
Attachment "B" is a list of Jewish holidays.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
proposed City Commission meeting dates and alternate meeting dates for the year
2013.
KGB/REG/Ic
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237
New Year's Day
Dr. Martin Luther King, Jr. Day
President's Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas
Attachment "A"
CITY OF MIAMI BEACH
LEGAL HOLIDAYS 2012
Tuesday, January 1, 2013
Monday, January 21, 2013
Monday, February 18, 2013
Monday, May 27, 2013
Thursday, July 4, 2013
Monday, September 2, 2013
Monday, November 11, 2013
Thursday, November 28, 2013
Friday, November 29, 2013
Wednesday, December 25, 2013
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Tu B'Shevat
Ta'anit Esther
Purim
Shushan Purim
Passover
Second Passover
Lag B'Omer
Shavuot
Fast of the 17th of Tammuz
Fast of Tish'a B'Av
Rosh Hashanah
Fast of Gedaliah
Yom Kippur
Sukkot
Hashanah Rabbah
Shemini Atzeret
Simchat Torah
Chanukah
Fast of Tevet 10
Attachment "B"
JEWISH HOLIDAYS 2013
January 26
February 21
Nightfall of February 23 through nightfall of
February 24 (work should be avoided)
February 25
Sunset of March 25 through nightfall of April 2
(work is permitted only on March 28-29 & 31)
April24
April 28
Sunset of May 14 through nightfall of May 16
(no work permitted)
June 25
Sunset of July 15 through nightfall of July 16
(work should be avoided)
Sunset of September 4 through nightfall of September 6
(no work is permitted)
September 8
Sunset of September 13 through nightfall of
September 14 (no work is permitted)
Sunset of September 18 through sunset of September 25
(Work is permitted only on September 22-24 only)
September 25
Sunset of September 25 through nightfall of September 26
(no work is permitted)
Nightfall of September 26 through nightfall of September 27
(no work is permitted)
Sunset of November 27 through December 5
December 13
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RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2013 CITY COMMISSION MEETINGS.
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer
solicited input regarding the scheduling of one City Commission meeting a month; and
WHEREAS, subsequent to Mayor Dermer's request, the Administration placed this issue on
the February 23, 2005 City Commission Meeting agenda to refer it to the Neighborhood/Community
Affairs Committee for discussion; and
WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and
was presented with the idea of having one City Commission meeting a month and an alternate
meeting scheduled the following week; and
WHEREAS, this would allow the City Commission to continue the meeting because of the
lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the
item(s) not handled to the following Wednesday; and
WHEREAS, because the same City Commission agenda will be used, no City Commission/
Manager Agenda reviews will be required; and
WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve
the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if
necessary, does not result in scheduling problems; and
WHEREAS, this new schedule of one Commission meeting a month and an alternate
meeting was implemented in May 2005; and
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, in preparing the recommended meeting dates, the Administration set three (3)
goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2)
schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission
meetings during the month of August, while the City Commission is in recess; and
WHEREAS, the proposed 2013 calendar calls for 10 regularly scheduled Commission
meetings, 9 alternate meetings, 2 election related meetings, and an additional special budget
Commission meeting will be scheduled at a later time in September.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
the following dates for the year 2013 City Commission Meetings:
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Commission Meetings
January 16 (Wednesday)
February 20 (Wednesday)
March 13 (Wednesday)
April 17 (Wednesday)
May 8 (Wednesday)
June 5 (Wednesday)
July 17 (Wednesday)
August-City Commission in recess
September 11 (Wednesday)
October 16 (Wednesday)
November 6 (Wednesday) -Election related only
November 20* (Wednesday)
December 11 (Wednesday)
*If runoff election only.
Alternate Meetings
January 23 (Wednesday)
February 27 (Wednesday)
March 20 (Wednesday)
April 24 (Wednesday)
May 22 (Wednesday)
July 24 (Wednesday)
October 23 (Wednesday)
November 27 (Wednesday)
December 18 (Wednesday)
PASSED and ADOPTED this 141h day of November 2012.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
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241
MAYOR MATTI HERRERA BOWER
APPROVED AS TO
FORM & LANGUAGE
&FOR CUTION
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