C4C-Ref- FCWPC - Lease Agmts With- Rep Richardson And Commissioner Barreiro -BMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the qity Commission
Kathie G. Brooks, Interim City Manager fcJ/t f ·
December 12, 2012
REFERRAL TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE OF
A DISCUSSION TO CONSIDER TWO LEASE AGREEMENTS: ONE LEASE
WITH STATE REPRESENTATIVE DAVID RICHARDSON FOR 690 SQUARE
FEET OF OFFICE SPACE CONSISTING OF SUITES 402A AND 402B
LOCATED AT 1701 MERIDIAN AVENUE; AND ANOTHER LEASE WITH
COMMISSIONER BRUNO BARREIRO FOR 412 SQUARE FEET OF OFFICE
SPACE LOCATED ON THE GROUND FLOOR OF CITY HALL; SAID
DISCUSSION TO INCLUDE THE SETTING AND ADVERTISING OF PUBLIC
HEARINGS FOR THE JANUARY 16,2013, COMMISSION MEETING
ADMINISTRATION RECOMMENDATION
Refer the item.
BACKGROUND
State Representative David Richardson
On August 2012, David Richardson was elected by the voters to represent District 113 in
the Florida House of Representatives, and he was sworn into office on November 20,
2012. Members of the Florida Legislature are each provided with a small budget to
operate an office in the district that they represent.
The Miami Beach Visitors' and Convention Authority 0/CA), which currently occupies
approximately 541 square feet of space on the fourth floor of 1701 Meridian Avenue
{hereinafter referred to as Suite 402A), intends to vacate the space in order to occupy a
larger vacant space on the east side of the same floor. An additional 149 square foot
space, adjacent to the current VCA office (hereinafter referred to as Suite 402B), is
vacant and was previously used part-time on Tuesday mornings by staff from the office of
Congresswoman Ileana Ros-Lehtinen. The Congresswoman no longer represents Miami
Beach and does not need the space.
Representative Richardson has viewed the current VCA space and the space vacated by
Congresswoman Ros-Lehtinen and has determined that it meets his needs to serve as
his district office.
The VCA is in the process of initiating the renovations for its future space and the VCA's
contractor is currently in the permitting phase. Therefore, and until the VCA can vacate
its currently occupied space, Representative Richardson has requested use of Suite
402B until the VCA vacates Suite 402A, and then will occupy both spaces. In the
meantime, the temporary use of Suite 402B will allow Representative Richardson's office
to begin to conduct its operations, install equipment, print business cards, and more
importantly provides a space for constituents to meet with him.
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Agenda Item C If" C
Date /oJ.-I,./-/2
City Commission Memorandum
December 12, 2012
Page 2 of3
Throughout Florida there is precedent for the provision of affordable municipal office
space to State Representatives. For example, the City ofVero Beach leases office space
to Representative Debbie Mayfield for $185 per month; Representative Martin Kiar utilizes
office space at Parkland City Hall; Senator Alan Hays leases space in Deland City Hall for
$200 per month. Additionally, Congressman Alcee Hastings rents space at Delray Beach
City Hall for $300 per month.
Florida House District 113 includes all of the City of Miami Beach, North Bay Village, and
part of Downtown Miami and East Little Havana. It is in the City's best interest to have
Representative Richardson's district office centrally located and accessible to the majority
of his constituents, and to the residents of Miami Beach. The City has provided low cost
or free office space to other governmental entities in the past, such as County
Commissioner Bruno Barreiro, the Miami-Dade Clerk of Courts, and Congresswoman
Ileana Ros-Lehtinen's staff.
Miami-Dade County Commissioner Bruno Barreiro
The City will also work with County Commissioner Bruno Barreiro to enter into a lease
agreement for the use of 412 square feet of space on the ground floor of City Hall.
Commissioner Barreiro's staff indicated a lease had been approved at one time.
However, the Administration is not able to locate a previous lease between the City and
Commissioner Barreiro at this time. It is in the City's best interests to memorialize the
terms of the use of City-owned space for the benefit of our residents.
Commissioner Barreiro was first elected as a Miami-Dade County Commissioner in 1998
and has been re-elected for subsequent terms to represent District 5, which includes
portions of the City of Miami Beach. Soon after being first elected, Commissioner
Barreiro began using City space known as the Answer Center (located between the main
entrance elevators in City Hall and currently occupied by Community Services) to meet
with City residents and attend to constituents' needs in a convenient and accessible
government location. In approximately 2001, Commissioner Barreiro moved his City Hall
office to the 412 square foot space on the ground floor of City Hall. Commissioner
Barreiro was most recently re-elected in November 2012 and wishes to continue to
occupy City space in order to continue serving Miami Beach residents with their
constituent needs. Commissioner Barreiro's current rent is $1 per year.
ANALYSIS
The 690 square foot space to be occupied by Representative Richardson could
command, in an open market, approximately $35 per square foot gross. The City
currently leases space to a physician on the 4th floor, adjacent to the VCA space, at
$37.61/sf, which includes $6.00 per square foot for operational expenses (utilities and
common area maintenance expenses) and .90 per square foot for insurance. Cleaning
and trash removal within the office/leased space is not included in the rent. The office
space in the 1701 Meridian Avenue building is not assessed real estate taxes by Miami-
Dade County.
The 412 space occupied by Commissioner Barreiro could command a similar or higher
rent per square foot than the office space at 1701 Meridian Avenue because it is ground-
floor space and is located in the City Hall building. However, the limited size may be a
factor. The City does not currently charge rent for this space. The maintenance for this
office is included in the City's janitorial contract and includes trash removal and
vacuuming services. While we do not charge Common Area Maintenance or insurance
charges to Commissioner Barreiro, our estiamted CAM costs would be $6.90/sf, which is
what we are charging the doctor in the 1701 Meridian Avenue leased space.
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City Commission Memorandum
December 12, 2012
Page 3 of3
At fair market rent, the space would lease for approximately $24,150 per year, and
Commissioner Barreiro's space would lease for would be approximately $14,420 per
year.
CONCLUSION
The Administration recommends that the Mayor and City Commission refer this matter to
the Finance and Citywide Projects Committee for discussion and consideration of
available options for leasing City-owned office space to State Representative David
Richardson and County Commissioner Bruno Barreiro.
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