C7F-Authorize Donation Of Surplus Computer Equipment To M-D Broadband CoalitionCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE DONATION OF FY1 011 and FY1112 SURPLUS COMPUTER
EQUIPMENT IN "AS IS" CONDITION TO THE MIAMI-DADE BROADBAND COALITION
Key Intended Outcome ... rted:
Enhance Learning Opportunity for Youth
Supporting Data (Surveys, Environmental Scan, etc.): Miami Dade Broadband Coalition has
fiwarded 1800 computers over the past three years.
Item Summary/Recommendation:
The Administration is recommending that the City Commission approve the donation of FY1011 and FY1112
surplus computer equipment pursuant to code Section 2-315(e). , regarding donations of surplus stock to
the Miami Dade Broadband Coalition, a not for profit organization.
Each City department determines the usefulness of their items and is responsible for their surplus assets.
The City surplus stock assets (i.e. items that have outlived their useful life; or are no long needed by any City
department; or are no long cost effective to maintain; or that have become obsolete) are sold via public
auctions to the highest bidder in an "as is' condition. In the past, the surplus computer equipment has been
sold at auction in large volumes of pallets that include about 1 ,200 technology hardware items with nominal
dollars obtained from bidders; June 2005 $3,750; July 2007 $2,300 and June 2008$4,350. It is important to
note that surplus computers have very little value since IT technicians remove the physical hardrive and then
render the drive inoperable by using a media demagnetizer which removes the operating system and any
data residing on it completely inaccessible an inoperable. Once the disk drive media has been rendered
inoperable and useless, it is sent to the Miami Beach Convention Center to a separate locked room
designated for computer equipment storage until an auctioned is scheduled. All documentation for surplus
computers that have been slated for disposal is submitted to Procurement at the time it is placed in storage.
The Miami-Dade Broadband Coalition is a non-profit organization collaborating with successful community
programs/organizations to address the digital divide and promote the adoption and spread of affordable
technology. The donated equipment is restored using college interns and distributed throughout the
community in schools, parks and senior/adult centers. What makes the Coalition unique are the
participating members who are anchor institutions such as the City of Miami Beach throughout Miami-Dade
County working together toward common goals; The elimination of the "digital divide" and the education of
our community on the use of the tools of technoloQv.
Advisory Board Recommendation:
financial Information:
Source of Amount
Funds: 1
2
3
OBPI Total
financial Impact Summary:
Clerk's Office Le islative Trackin
MIAMI BEACH 188
Account
AGENDA ITEM c 7 F
DATE P-Jd..~/2.
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Co mission
FROM: Kathie G. Brooks, Interim City Manager ~~;? .. ~,.--
DATE: November 6 , 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE DONATION OF FY1011 and FY1112 SURPLUS
COMPUTER EQUIPMENT IN "AS IS" CONDITION TO THE MIAMI-DADE BROADBAND
COALITION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Learning Opportunity for Youth
ANALYSIS
The Administration is recommending that the City Commission approve the donation of FY1 011
and FY1112 surplus computer equipment pursuant to code Section 2-315(e ). , regarding donations
of surplus stock to the Miami Dade Broadband Coalition, a not for profit organization.
Each City department determines the usefulness of their items and is responsible for their surplus
assets. The City surplus stock assets (i.e. items that have outlived their useful life; or are no long
needed by any City department; or are no long cost effective to maintain; or that have become
obsolete) are sold via public auctions to the highest bidder in an "as is' condition. In the past, the
surplus computer equipment has been sold at auction in large volume of 7 to 10 pallets that include
about 1 ,200 technology hardware items with nominal dollars obtained from bidders; June 2005
$3,750; July 2007 $2,300 and June 2008 $4,350. It is important to note that surplus computers
have very little value since IT technicians remove the physical hardrive and then render the drive
inoperable by using a media demagnetizer which removes the operating system and any data
residing on it completely inaccessible. Once the disk drive media has been rendered inoperable
and useless, it is sent to the Miami Beach Convention Center to a separate locked room designated
for computer equipment storage until an auctioned is scheduled. All documentation for surplus
computers that have been slated for disposal is submitted to Procurement at the time it is placed in
storage.
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The Miami-Dade Broadband Coalition is a non-profit organization collaborating with successful
community programs/organizations to address the digital divide and promote the adoption and
spread of affordable technology. The donated equipment is restored using college interns and
distributed throughout the community in schools, parks and senior/adult centers.
What makes the Coalition unique are the participating members who are anchor institutions such as
the City of Miami Beach throughout Miami-Dade County working together toward common goals;
The elimination of the "digital divide" and the education of our community on the use of the tools of
technology. Some of their initiatives include:
• Miami-Dade County Public Schools Rites of Passage and The Miami-Dade Broadband
Coalition is currently providing funding to assist with the implementation of the final year of the Rites
of Passage Program. The Rites of Passage program has awarded 625 computers to 6th grade
students in Title 1 schools and 1800 computers have been awarded over the past three years
• In partnership with the Collins Center for Public Policy they are working to make available
an inventory of digital empowerment programs throughout Miami-Dade County. Once completed,
the citizens of Miami-Dade County will have one central repository where they can find a digital
empowerment program in their neighborhood.
The Administration is requesting authorization to donate to the Miami Dade Broadband Coalition,
FY1 011 and FY1112 surplus computer equipment in "as is" condition. The City makes no
representation as to the condition of the computer equipment, no warranties, expressed or implied,
and assumes no responsibility.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, adopt the Resolution to authorize the donation of FY1 011 and FY1112 surplus computer
equipment to the Miami Dade Broadband Coalition.
F:\COMP\$adm\MDBC\MDBC Surplus Computer equip.doc
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RESOLUTION TO BE SUBMITTED
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