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C7H Approve Sole Source Purchase Of Taser X-2 Electronic Control DevicesCOMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida Approving Pursuant To Section 2-367(d) Of The Miami Beach City Code, The Sole Source Purchase Of Taser X-2 Electronic Control Devices (ECD), And All Department-Issued Accessories (Extended Warranties, Battery Packs, Holsters, Cartridges, Etc.), From DGG Taser Inc., The Sole Manufacturer Authorized Distributor In The State Of Florida For Taser Brand Products. Key Intended Outcome Supported: Maintain crime rates at or below national trends. Supporting Data (Surveys, Environmental Scan, etc.}:N/A Item Summary/Recommendation: The Police Department has been using non-lethal weapons known as electronic control devices (ECDs) manufactured by Taser International, Inc. since 2003. While there are other ECDs on the market, the Taser brand is the standard among law enforcement agencies, including the City's Police Department pursuant to Code section 2-391 (a), primarily because it is the only ECD which contains dual lasers and back-up shot capabilities among other unique safety and functional features. The Police Department has been using the Taser X-26 ECD since 2003. In 2012, the department began to transition to the newTaser X-2 ECD, and is set to begin replacing the X-26 ECD with the new X-2 model during Fiscal year 2012- 2013. Taser International, Inc. requires that all Florida agencies purchasing Taser products do so through DGG Taser, Inc., the sole authorized distributor for the region. The purpose of this request is to authorize the Police Department to continue purchasing Taser brand ECDs and accessories, in accordance with the manufacturer's distribution requirements, as a sole source purchase pursuant to Code Section 2-367(d). In its due diligence process, the Procurement Division publically released an Intent to Award Pursuant to Sole Source Exemption (ITS) requesting that should any firm believe it can meet the requirements of this procurement they should provide written notification to the contracting officer for consideration. No responses to the ITS were received. Both the manufacturer and sole distributor have extended to the City the same pricing available to other law enforcement agencies in the country, including a trade-in program that allows older units to be traded- in for credit of $160 towards the purchase of a new unit. APPROVE THE SOLE SOURCE PURCHASE. Board Recommendation: Financial Information· Source of Amount Account Funds: 1 $33,300 011.1130.000325 Taser Replacement/Renewal ~ 2 $ 8,000 011.1130.000342 Taser Repairs 3 $44,000 607.4719.000672 Multiple Cartridge Tasers Total $85,300 Financial Impact Summary: Current FY expenditures are estimated at the approved budgeted amount of $85,300. Future purchases will be based on approved budgeted amounts. islative Trackin Assistant City Man RM PDW MIAMI BEACH 200 er KGB AGENDA ITEM _C-----=.7-=-H..!....___ DATE /)~/J,../2 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: FROM: Mayor Matti Herrera Bower and Members of the, C1y ~mission Kathie G. Brooks, Interim City Manager #r ' DATE: December 12, 2012 SUBJECT: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida Approving Pursuant To Section 2-367(d) Of The Miami Beach City Code, The Sole Source Purchase Of Taser X-2 Electronic Control Devices (ECD), And All Department-Issued Accessories (Extended Warranties, Battery Packs, Holsters, Cartridges, Etc.), From DGG Taser Inc., The Sole Manufacturer Authorized Distributor In The State Of Florida For Taser Brand Products. ADMINISTRATION RECOMMENDATION Adopt the resolution. KEY INTENDED OUTCOME Maintain crime rates at or below national trends. FUNDING Account Codes: 011.1130.000325 -$33,300.00 - 011.1130.000342 - $ 8,000.00 - 607.4719.000672 -$44,000.00 - BACKGROUND Taser replacement/renewal Taser Repairs Multiple Cartridge T asers The Police Department has been using non-lethal weapons known as electronic control devices (ECDs) manufactured by Taser International, Inc. since 2003. While there are other ECDs on the market, the Taser brand is the standard among law enforcement agencies, including the City's Police Department pursuant to Code section 2-391 (a), primarily because it is the only ECD which contains dual lasers and back-up shot capabilities among other unique safety and functional features. The Police Department has been using the Taser X-26 ECD since 2003. In 2012, the department began to transition to the new Taser X-2 ECD, and is set to begin replacing the X-26 ECD with the new X-2 model during Fiscal year 2012-2013. Taser International, Inc. requires that all Florida agencies purchasing Taser products do so through DGG Taser, Inc., the sole authorized distributor for the region. The purpose of this request is to authorize the Police Department to continue purchasing Taser brand ECDs and accessories, in accordance with the manufacturer's distribution requirements, as a sole source purchase pursuant to Code Section 2-367(d). in its due diligence process, the Procurement Division publically released an Intent to Award Pursuant to Sole Source Exemption (ITS) requesting that should any firm believe it can meet the requirements of this procurement they should provide written notification to the contracting officer for consideration. No responses to the ITS were received. 201 December 12, 2012 Commission Memorandum Taser Sole Source Page 2 of2 ANALYSIS Taser International, Inc., develops and manufactures advanced electronic devices (ECDs) designed for use in the law enforcement, military, corrections, private security and personal defense markets. Approximately 90% of law enforcement agencies utilize Taser products, with 16,000 out of the 18,000 law enforcement agencies currently employing Taser as their ECD of choice. The company makes ECDs for two main types of market segments: the law enforcement, military, corrections and professional security markets, and the consumer market. Its products use a replaceable cartridge containing compressed nitrogen to deploy and propel two small probes that are attached to the ECD by insulated conductive wires with lengths ranging from 15 to 35 feet. The Company's ECDs transmit electrical pulses along the wires and into the body affecting the sensory and motor functions of the peripheral nervous system. The energy can penetrate up to two cumulative inches of clothing, or one inch per probe. Most importantly, no other ECD manufacturer produces weapons that have dual lasers and back-up shot capability, which are integral features for law enforcement. Taser International, Inc., is the sole manufacturer of all Taser Brand Products, including the aforementioned X-2 and X-26, Electronic Control Devices and all accessories (extended warranty, battery pack, holster, cartridges, etc.). DGG Taser Inc., is the authorized Taser distributor for the State of Florida. Attached, please find Appendix "A" for a copy of the sole source letter from Taser International. Taser International, Inc., and DGG Taser, Inc., sets the pricing. Both the manufacture and the sole distributor have extended the same pricing available to other law enforcement agencies in the country based on the current trade-in program that allows the Miami Beach Police Department, and any other agency to trade-in defective X-26 ECD's and receive a trade-in credit for the new X-2 ECD. Attached, please find Appendix "B" for the Taser Law Enforcement Pricing. In addition, both Miami-Dade County and the City of Miami have designated DGG Taser, Inc., as the sole source for Taser equipment and accessories. The manufacturer and sole distributor have extended the trade-in credit of $160, resulting in a credit of $11,550. In its due diligence process, the Purchasing Division publically released an Intent to Award Pursuant to Sole Source Exemption (ITS), which is a notice that is released to bidders locally and nationally identifying the details of the items under sole source consideration. The ITS instructs firms to notify the contracting officer if they believe they can meet the requirements of the procurement. No responses to the ITS were received. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution, authorizing a sole source procurement, pursuant to Section 2-367 (d) of the Miami Beach City Code, from DGG Taser Inc., the sole authorized distributor in the State of Florida, for the purchase of fifty-five (55) Taser X-2 Electronic Control Devices, all department-issued accessories (extended warranties, battery packs, holsters, cartridges, etc.), at an estimated cost of $85,300. T:\AGENDA\2012\12-12-12\Taser Sole Source Memo.doc 202 TABER 17800 N. 85th St. *Scottsdale, Arizona * 85255 * 1-480-991-0797 * Fax 1-480-991-0791 * www.taser.com November 30, 2012 SOLE SOURCE LETTER FOR TASER INTERNATIONAL PRODUCTS This letter is to confirm T ASER International is the sole source manufacturer of the following TASER brand products: • Electronic control devices (ECDs): 1. TASERX2™ Models: 22002, and 22003. 2. TASER X3® Models: 33209, and 33210. 3. TASER X26™ Models: 26511, 26523, 26550, 26512, 26524, 26549. 4. TASER X3W™ Models: 33228, and 33229. • Optional Extended Warranties for ECDs: 1. X2 ECD -4-year extended warranty, item number 22014. 2. X26 ECD-1-year extended warranty, item number 26730. 3. X26 ECD-4-year extended warranty, item number 26744. 4. X3 ECD -1-year extended warranty, item number 33500. 5. X3 ECD -3-year extended warranty, item number 33501. 6. X3W ECD-1-year extended warranty, item number 33503 7. X3W ECD-2-year extended warranty, item number 33502 • TASER ECD cartridges compatible with the X26, M26™ and Shockwave™ ECDs (required for these ECDs to function in the probe deployment mode): 1. 15-foot Model 34200. 2. 21-foot Model 44200. 3. 21-foot non-conductive Model 44205. 4. 25-foot Model 44203. 5. 35-foot Model 44206. • TASER Smart cartridges compatible with the X2, X3, and X3W ECDs (required for these ECDs to function in the probe deployment mode): 1. 15-foot Model 22150. 2. 25-foot Model 22151. 3. 35-foot Model 22152. 4. Inert Simulator 25-foot Model 22155. 5. 25-foot non-conductive Model 22157. • TASER CAM™ recorder, Model 26830 (full video and audio with ability to disable audio). 1. The TASER CAM can be downloaded by USB with the TASER CAM Download Kit, Model 26737. • TASER CAM™ HD recorder, Model 26810 (full HD video and audio) and TASER CAM HD with AS (automatic shut-down feature), Model 26820. 1. T ASER CAM HD replacement battery, Model 26764. 2. The TASER CAM HD can be downloaded by USB with the TASER CAM HD Download Kit, Model 26762. 3. TASER CAM HD optional 4-year extended warranty, Item Number 26763. • Power Modules for X26 ECD: Digital Power Magazine (DPM) Model 26700; eXtended Digital Power Magazine (XDPM) model 26701; and Controlled Digital Power Magazine (CDPM), Models 26702 and 26703. • Power Modules for X2 ECD: Performance Power Magazine (PPM) Model 2201 0; Tactical Performance Power Magazine (TPPM) Model 22012; and Automatic Shut-Down Power Magazine (APPM) Model 22011. 2/ 1 203 • Power Module for X3 and X3W ECDs: Enhanced Digital Power Magazine (EPM) Model 33203 • TASER Shockwave ECD, Models 90012, 90011, 90013, and 90010. The TASER Shockwave ECD runs off of a Shockwave Power Magazine (SPM), Model 90007. • TASER Blast Door Repair Kit Model44019 and TASER Blast Door Replenishment Kit Mode144023 Taser International manufactures Electronic Control Devices that are geared specifically for law enforcement agencies use. Taser ECDs are not only designed to incapacitate subjects but are also designed to discharge the least amount of energy to achieve incapacitation. No other ECD manufacturer produces weapons have dual lasers and back-up shot capability. Additionally Taser International provides a true backend evidence management system that allows agencies to not only manage their weapon inventory, but also allows agencies to store ECD data and downloads. Taser ECDs also provide the agency with a trilogy log that displays the energy output after the use of the ECD. Taser leads the industry in the depth of medical studies and peer review studies that have been done in the entire industry. Taser ECDs are in the hands of 16,000 out of approximately 18,000 law enforcement agencies. Smart™, TASER CAMTM, X2™, X3W™, and X26rM are trademarks ofTASER International, Inc., and TASER®, and X3® are registered trademarks of TASER International, Inc., registered in the U.S.© 2011 TASER International, Inc. All rights reserved. AUTHORIZED TASER DISTRIBUTOR FOR FLORIDA DGG Taser Inc. 8725 Youngerman Court, Suite 305 Jacksonville, FL 32244 866-626-8273 Phone 904-777-4801 Local Phone 904-777-4802 Fax Please contact us at 1-800-978-2737 with any questions. Sincerely, Jim Halsted Vice President, LE Sales TASER International, Inc. R 204 SOLE AUTHORIZED REPAiR FACILITY TA,SER BRAND PRODUCTS TASER International, Inc. 17800 N. 851h Street Scottsdale, AZ 85255 Phone: 480-905-2000 or 800-978-2737 Fax: 480-991-0791 21 DGG Taser & Tactical Supply Youngerman Ct, Ste 305 Jacksonville, FL, 32244 PH: 866-626-8273 FAX: 904-777-4802 EMAIL: sales@teamdgg.com **15-foot, 25-foot, and 35-foot X2 cartridges are compatible with TASER® X2 and X3® ECDs. X3 cartridges (part numbers 33100, 33101, 33102, 33103, 33104, and 33106) are NOT compatible with the X2 ECD. Freight charges apply to all TASER shipments to cover shipping, handling & insurance. DGG Taser & Tactical Supply is SOLE SOURCE for TASER Products in the states of Florida and Georgia. FL inquiries dial ext. 21, GA inquiries dial ext. 30. (Revised 6/1112, DGG Taser, Inc,) 205 DGGTASER 8725 Youngerman Suite 305 Jacksonville, FL 32244 .4m) •silver Bfast Door f Field Use .X2!)£PII.II Lillw Errron::.~C~m~Ht P.rielng :and .5;:liu; Terms & Com:Jilhml\ :SafufCus1ome-r :::i(!rvJtli!' kit-without holster onnect I deactivate safety 206 T..A.!3ER PROTECT LIFE j$51.95 ea] $61.95 ea $32.95 ea $34.95 ea Pagel of3 DGGTASER 8725 Youngerman Suite 305 T~SER Jacksonville, FL 32244 -PROTECT I..IFE !Model !Product Description 44203 25ft: (7.62m) XPTM (Extra Penetration) •Green Blast Door I Field Use 35ft (10.67m) XP {Extra Penetration) •Non-Reversible! Orange Blast Door f Tactical nductlve Simulation ·srue/Biue Blast Door I Training Use Holsters Thumb Break and Tek-Lok® Holster-Right hand WK® Serpa holster-Right hand contact TASER International. *TASER CAM"'' with disabled audio recording Is intended for stales in which audio recording is prohibited. Check Local laws. *15 foot, 21 fool, 25 foot, and 35 foot cartridges are compatible with TASER® Models M26 1 " and X26 electronic control devices. Page 2 of 3 207 QTE0000008413 Inc. 8725 Youngerman Ct # 203 Jacksonville Fl 32244 Bii!To: Ship To: Miami Beach Police Department 1100 Washington Ave. Miami Beach Police Department 1100 Washington Ave. Miami Beach FL 33139 Miami Beach FL 33139 55 22002 TASER X2 ECD, Black-MUST BUY EXT WARRANTY@ TIME OF PURCHASE 55 22012 TASER X2 Tactical Performance Power Magazine (TPPM) 22012 55 22014 *SO TASER X2 4-Year Extended Warranty 22014 CAN ONLY BE PURCHASED AT TIME PURCHASE 110 22151 TASER 25' Live Smart Cartridge for X2/X3 22151 110 22157 TASER 25' Training Smart Cartridge for X2/X3 22157 50 22501 BlackHawk Holster, X2, Right Hand 22501 5 22504 BlackHawk Holster, X2, Left Hand 22504 Trade Discount of $210.00 is for trading in 55 ECD Per X2 Package. Valid thru 12/31/12 ONLY 100 22151 TASER 25' Live Smart Cartridge for X2/X3 22151 100 44203 Taser 25' (7.62m) Green Cartridge for M26/X26 44203 35 26701 TASER XDPM (Extended Digital Power Magazine) Approx 195 5-Second Firings at R Temperature 15 26700 TASER DPM (Digital Power Magazine) Approx 195 5-Second Firings at Room Temp 10 22012 TASER X2 Tactical Performance Power Magazine (TPPM) 22012 4 22155 TASER X2 Inert Simulator 25' Smart Cartridge 22155 5 22013 TASER X2 Dataport Download Kit 22013 I One Size 50 44205 Taser 21' (7.62m) Blue Cartridge for M26/X26, Non-Conductive 44205 100 22157 TASER 25' Training Smart Cartridge for X2/X3 22157 208 $950.00 $49.95 $299.99 $28.95 $27.95 $59.95 $59.95 $28.95 $24.95 $38.95 $33.95 $49.95 $29.95 $159.95 $20.97 $27.95 $52,250.00 $2,747.25 $16,499A5 $3,184.50 $3,074.50 $2,997.50 $299.75 $2,895.00 $2,495.00 $1,363.25 $509.25 $499.50 $119.80 $799.75 $1,048.50 $2,795.00 Inc. 8725 Youngerman Ct # 203 Jacksonville Fl 32244 Bill To: www.dggtaser.com Ship To: Miami Beach Police Department 1100 Washington Ave. Miami Beach Police Department 1100 Washington Ave. Miami Beach FL 33139 Miami Beach FL 33139 4 44550 TASER Simulation Training Suit-New and Improved ONE SIZE 10 80001 Conductive metallic paper practice target, two part-FRONT I 80001 10 80000 Conductive metallic paper practice target, two part-BACK I 80000 Thank you for your Business! 209 $550,00 $2,200.00 $12.95 $129.50 $12.95 $129.50 IBE Description of Product/Service: Estimated amount of this purchase: $85.000.00 Department: Contact Person: Phone: Police/Support Services Sgt. Daniel Morgalo 305 673-7964 or 305 335-5053 0 Work must be completed by: One Time Purchase K or Recurring 0 Due Date: (check an that apply) Material/Equipment/Supplies must be delivered by: 0 Service must begin by: Please provide the following information in order to document the sole source request and prepare the appropriate recommendation to the City Manager and Mayor and City Commission: 1. The Taser X-26 Electronic Control Device is the industry .<ttandard, less than lethal ECD available to Law Enforcement. It has been the standard issue ECD of the MBPD since 2003. In 2012 the MBPD has begun to transition to the new Ta.<ter X-2 ECD and is set to begin replacing the X-26 ECD with the new X-2. 2. Taser International in Scottsdale, Az. is the sole manufacturer of all Taser Brand Products, including the aforementioned X-2 and X-26, ECD 'sand allthe collateral accessories (extended warranties, battery packs, cartridges, etc ... ). Taser International utilizes DGG Taser Inc as the sole source distributor for all Taser products sold to any agency in the State of Florida. We cannot make thl<t purchase through any other distributor. 3. The purchase itself will not obligate us to future purchases through this vendor, however, thi!!.' vendor will be the Sole Source for any future purchases in upcoming fiscal years. Warranty claims and maintenance is handled directly with the manufacturer via an RMA Process. 4. The pricing l~ set by Taser International and DGG Inc. Both the manufacturer and the sole source vendor have extended the same pricing available to any other law enforcement agency in the country based on the current trade in program that allows the MBPD and any other agency to trade in defective X-26 ECD's and receive a trade-in credit for the new X-2 ECD. 5. The manufacturer and vendor have extended the trade in credit of $210 dollars per unit, which was reduced to $160 dollar.'t in October of 2012. This trade in credit is set to December 2012. 6. If this .<tole source is not approved, public safety might be affected since our Police Officers will not have Taser ECD products available to protect themselves and the public. If the sole source is not approved by December 2012 and the purchase initiated, the city will have to pay approximately $11, 500 more to purchase the same items without the trade-in credit 7. TASER International, Inc. (TASER) develops and manufactures advanced electronic control devices (ECDs) designed for use in the law enforcement, military, corrections, private security and personal defense markets. The Company makes ECDsjor two main types of market segments: the law enforcement, military, corrections and projessional.<tecurity markets, and the consumer market. Its products use a replaceable cartridge containing compressed nitrogen to deploy and propel two small probes that are attached to the ECD by insulated conductive wires with lengths ranging from 15 to 35 feet. The Company's ECDs transmit electrical pulses along the wires and into the body affecting the sensory and motor junctions of the peripheral nervous system. The energy can penetrate up to two cumulative inches of clothing, or one inch per probe. The initial effect lasts five seconds for its law enforcement, military and corrections products and up to thirty seconds for its consumer market model.~. 210 I hereby request that a Sole Source be a ·ove or the procurement of the above statement of work, material, equipment, commodity, or s 211 RESOLUTION TO BE SUBMITTED 212 THIS PAGE INTENTIONALLY LEFT BLANK 213