C7M-Approve Sole Source Purchase Of Matching Trash ReceptacleCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution OfThe Mayor And City Commission OfThe City Of Miami Beach, Florida, Approving The Sole Source
Purchase Of The Matching Trash Receptacle From Recycle Clear, The Manufacturer Of The Recycling Receptacle
Provided Under The Coca-Cola Sponsorship Agreement, In The Estimated Amount $34,400 For Fiscal Year 2012/13,
And Waiving By 5/7ths Vote, The Formal Competitive Bidding Requirement, Finding Such Waiver To Be In The In
The Best Interest Of The City.
Key Intended Outcome Supported:
Enhance the Environmental Sustainability of the Community and Improve Cleanliness of Miami Beach Rights of
Way Especially in Business Areas.
Supporting Data (Surveys, Environmental Scan, etc.): Under the 2012 Community Survey, the City
of Miami Beach received moderate ratings on its efforts to be green (66% positive) and on its sustainability
initiatives (63% positive).
Item Summary/Recommendation:
Coca-Cola has designed a custom recycling bin and matching trash bin, with die-cut messaging that can be placed
together to create a dual unit. In the Euclid Circle demonstration project, Coca-Cola's recycling bin was the most
successful prototype, having the least amount of cross contamination and largest quantity of recyclables present.
The City needs 43 dual units (43 recycling bins plus 43 trash bins) to serve Lincoln Road. Per its Sponsorship
Agreement, Coca-Cola will provide the 43 recycling bins. However, the City will need to purchase 43 matching trash
bins designed by Coca-Cola to provide a uniform dual unit.
The cost per individual bin designed by Coca-Cola is $800. The trash and recycling bins are priced individually.
Coca-Cola has committed to provide 43 individual recycling bins to be installed, at no cost to the City. The City would
be responsible for purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln
Road. Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola, which has
several patented features in the design. This request for a sole source manufacturer will ensure continuity and unity
for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road, there are approximately 790 trash receptacles and 74 silver urban
style standalone recycling bins throughout the City. These existing trash receptacles cost $1,200 per receptacle to
replace at the end of their life cycle. If in the future, the City decides to replace all of the 864 trash and recycling
receptacles with the trash and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source
supplier. At $800 per bin, the total cost of replacing all 864 existing trash and recycling receptacles is $691 ,200;
therefore the City Administration recommends that the City trash and recycling bins, only be replaced after they have
reached the end of their 4 to 6 year life cycle.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
On July 9, 2012, the FCWPC recommended that the Commission approve the Coca-Cola recycling receptacle design
and include a matching trash receptacle. On September 11, 2012, the HPB recommended that Coca-Cola develop a
design more consistent with the unique characteristics ofthe City. On October 2, 2012, the ORB recommended that
the City move forward with the proposed dual bin design.
Financial Information:
Source of
Funds: 1
2
3
Total
Amount Account
$25,000 365-2558-069359
$9,400 301-2558-069359
Financial Impact Summary: At $800 per bin, the total cost of replacing all 864 existing trash and recycling
receptacles is $691 ,200; therefore the City Administration recommends that the City trash and recycling bins, only be
re laced after the have reached the end of their 4 to 6 ear life c cle.
Director
T:\AGENDA\2012\12-12-12\Recycling Bin Summary.doc
MIAMI BEACH 272
KGB
AGENDA ITEM
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of t~etJity Commission
Kathie G. Brooks, Interim City Manag,r .,/;( ;-·
December 12, 2012
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF THE MATCHING TRASH
RECEPTACLE FROM RECYCLE CLEAR, THE MANUFACTURER OF THE RECYCLING
RECEPTACLE PROVIDED UNDER THE COCA-COLA SPONSORSHIP AGREEMENT, IN THE
ESTIMATED AMOUNT $34,400 FOR FISCAL YEAR 2012/13, AND WAIVING BY 5/7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN
THE IN THE BEST INTEREST OF THE CITY.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the resolution.
FUNDING
Funding will be provided from the following accounts for Fiscal Year 2012/2013.
• $25,000 RDA City Center Projects-Trash Receptacles Account Number 365-2558-069359
• $9,400 Capital Projects Not Financed By Bonds-Trash Receptacles Account Number 301-
2558-069359
BACKGROUND
City staff, at the urging of the Sustainability Committee, has investigated improvements to the design
of the recycling bins currently deployed throughout the City, as it has been established that placing
recycling bins next to trash bins improves recycling rates.
The Finance and Citywide Projects Committee (FCWPC) recommended that during FY 2012/13
budget discussion, staff determine the number and locations of recycling bins that are needed in the
right-of-way (ROW), and present a cost comparison for the current silver bin, the Coca-Cola
recycling bin, and/or the Big Belly recycling bin. On May 17, 2012, the FCWPC reviewed the Euclid
Circle recycling bin demonstration. In the Euclid Circle demonstration project, Coca-Cola's recycling
bin was the most successful prototype, having the least amount of cross contamination and largest
quantity of recyclables present.
On July 9, 2012, FCWPC determined that the Coca-Cola recycling bin design was the most cost-
effective model, approved the Coca-Cola design, and recommended that a dual recycling and trash
receptacle be developed and installed as a pilot project along Lincoln Road. The Committee
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City Commission Memo -Lincoln Road Trash Bins
December 12, 2012
Page 2 of2
recommended that the Historic Preservation Board (HPB) and the Design Review Board (ORB)
provide comment on the design.
On September 11, 2012, the HPB passed a resolution encouraging Coca-Cola to further develop
the design for the containers in a manner more consistent with the unique design characteristics of
the City of Miami Beach.
On October 2, 2012, the ORB passed a resolution recommending moving forward with a more
rounded metal rain hood, with the inclusion of the Miami Beach logo to be located on the trash
container in addition to its location on the recycling container.
On October 24, 2012, the City Commission passed a resolution approving the design of the recycling
receptacle in the color silver to be provided under the Coca-Cola Sponsorship Agreement, the design of a
matching trash receptacle in the color blue, and the replacement of containers as needed.
Coca-Cola has designed a custom recycling bin and matching trash bin, with die-cut messaging that
can be placed together to create a dual unit (Attachment A).
ANALYSIS
The City needs 43 dual units (43 recycling bins plus 43 trash bins) to serve Lincoln Road. Per its
Sponsorship Agreement, Coca-Cola will provide the 43 recycling bins. However, the City will need
to purchase 43 matching trash bins designed by Coca-Cola to provide a uniform dual unit.
The trash and recycling bins are priced individually. Coca-Cola has committed to provide 43
individual recycling bins to be installed, at no cost to the City. The City would be responsible for
purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln Road.
The cost per individual bin designed by Coca-Cola is $800, which is the cost paid by Coca-Cola.
Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola
(Attachment C). The Recycle Clear product has several patented features, which is another reason
why a sold source purchase is required for this design. This request for a sole source manufacturer
will ensure continuity and unity for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road, there are approximately 790 trash receptacles and
74 silver urban style standalone recycling bins throughout the City. These existing trash receptacles
cost $1,200 per receptacle to replace at the end of their life cycle, which is four (4) to six (6) years. If
in the future, the City decides to replace all of the 864 trash and recycling receptacles with the trash
and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source supplier. At
$800 per bin, the total cost of replacing all864 existing trash and recycling receptacles is $691 ,200;
therefore the City Administration recommends that the City trash and recycling bins, only be
replaced after they have reached the end of their 4 to 6 year life cycle.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution.
Attachments:
A. Dual Recycling and Trash Receptacle Design
B. Recycle Clear Product Patents
KGB/MAS/FHB/JJF/RWS/ESW
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274
N ....... CJ1 1' recycle cans & 1' W.. plastic bottles W.. .MIAMI BEACH • • give it l)ctck. . . Dimensions of each bin Footprint 23" x 22" Height 40" (without rainhood) Attachment A Outdoor Bin design -Leveling Feet (4/bin} Anchor holes available for securing to concrete -2/bin -Bins made from 82% recycled steel (68% post consumer and 14% pre consumer) -Includes BLACK inside bin made with 1 00% post consumer HOPE plastic (#2) • -SILVER recycling bin: BLUE (pantone 27 47} metal backing -BLUE (pantone 27 47) trash bin: SILVER metal backing -BLUE paint: Pantone 27 47 -RAINHOODS: Metal (same color as bin) with 4.5" bevel 1n middle/8" side height
Recycle Clear
Innovative Recycling Solutions
www. recycleclear. com
Attachment B
221 0 S 54th Street
Milwaukee, WI 53219
414-431-0651
414-431-0652 (Fax)
Thank you for choosing Recycle Clear. We take pride in
providing quality, easy-to-maintain products for all your
recycling needs, indoor or outdoor.
Our commitment to recycling prompted us to create
attractive, customizable solutions for recycling in your
community, and beyond. Recycle Clear products are
manufactured in Milwaukee, WI from 82°/o Recycled Steel.
Our products have unique features in them themselves
which makes them different from any other recycling
container. Our products have Patent #'s US 7,642,915,
US D579,617, US 8,042,703, US D617,519 Trade Marks
3,680,114, 3,719,561, 3,719,558 and numerous patent
pending statuses since February, 2008. Recycle Clear is the
sole manufacturer of the Recycle X™ Recycle X2™, Recycle
X3™, Recycle 3™, and the Recycle Pro Series. Our Products
sell under Riverwest Engineering & Design -DBA Recycle
Clear.
We hope you are completely satisfied with your Recycle
Clear product and that you will think of us for all your future
recycling needs. Your feedback is welcome and encouraged
at Recycle Clear. If you can imagine it, we can build it!
Sincerely,
The Recycle Clear Team
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