FY 2024-2025 Grant Agreement between CMB and Ayuda, Inc. Dwusgn Envelope IO� 1�55<ID3p5A-dBA&A9E0.3F4113]032D2
Reso No. 202533544
MIAMI BEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2024-2025
GRANTAGREEMENT
�A�� � f �,`!?'� GRANT PROJECT No.; 2025-CMB-i6
This GRANT AGREEMENT (hereinafter ihe "Agreeman�") is made and entered into this
day of , 20_by and between lhe City of Miami Beach, Fbdda
(hereinatter the"City'),and AYUDA,Inc.,a Florida no4for-proft corporation(hereinafter the"Grantee").
This Agreement is eflective January 1, 2025, the"ERective Date."
ARTICLE I /GRANT DESCRIPTION
GRANTEE: AYUDA. Inc.
GRANTEECONTRACTADMINISTRATOR: Anne-ManeTristan
ADDRESS: 11098 Biscavne Blvd Suite 401-29
CITY, STATE, ZIP: Norlh Miami. FL 33161
PHONE, FAX, E-MAIL: Phone: 305-864-6885: Faz: 305-864-0338 �
annemarietGDayudam iam i.orq
GRANT AMOUNT: $5 000
PROJECT DESCRIPTION: See Exhibit 7 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT 7ERM: January 1 2025—September 30, 2025
EXPENDITURE DEADLINE: September 30 2025
PROJECT COMPLETION DATE: Seotember 30 2025
FINAL REPORT DEADLINE: October 10. 2025
FINAL REIMBURSEMENT REQUEST DEADLINE: October 10 2025
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IN WITNESS WHEREOF,the parties hereto have executed ihis Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
�� ' �
By:
Rafael E. Granado, City Clerk Eric Carpenter, ity Manager
NfaY 1 6 2�75 APPROVEDASTO
FORM &LANGUAGE
q& FOR,( E CUTION
Date '�6Eq°•• Sy���.R{��i e'u' 3 d
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FOR GRANTEE: AYUDA, Inc.
Federal Id No. 59-1781257
ATTEST:
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By: �.�.....�.e � `�w:,.r \ .�,,.i�Y.._- —
� uthorized Signature
P�NL' -MAh�E 'fM1�SCAN C�y��NRy LIAISON
Print Name and Title Diana Susi, CEO
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ARTICLE II/GENERAL CONDITIONS
1. PARTIES: The parties to this Aqreemenl are ihe Grantee listed In Article I, and the City, a
municipal corporation orgaNzed under the laws of the State of Florida. The City has delegated the
responsibility of administering thls Grant b the City Manager or the City Manager's authorized tlesignee
(the"Contract Administrafor").
2. PROJECT DESCRIPTION: The Grantee may only use the GraM for the purposes ihat are
speciFlcally described In the Project Description, attached hereto as Exhibit 1 Qhe "Project"). Any
motlifcation to Exhibit 1 ("Project Description"), shall not be effective unless approved by a writ[en
amendment to this Agreement signed by ihe City and Grantee,Grenlee agrees iha�all funding provitled
by Ihe City pursuent to this Agreement will be used excluslvely for goods or services to be provided
within �he City oF Miami Beach.
3, GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amounl
payable to Grantee for goods or services rendered under this Agreement shall nol exceetl the Grant
Amount as se[forth in Adicle I of this Agreement. Grantee agrees that should available Ciry funding be
reduced, the amount payabie under this Agreement will be reduced at the sole option of Ihe City of
Miami Beach. All of the Grantee's expendiWres are subject to the terms of ihis Agreement, and as
speciFled in the Grant Project Budget, attached hereto as Exhlbit 2. Any modlfication io Exhibit 2
("Project BudgeY'), shall not be effeclive unless approved, in writing, 6y the Ciry and Grantee. Any
request by Grantee to modify the Project Bua9e1 shall be made in writing, using Ciry approved forms,
detailing and justifying the need for such changes. Notwithstanding the foregoing, no modifcation to
the Project 8udget shall exceed the Grant Amount set foAh in Article I of this Agreement.
4. REPORTS;This Grant has been awarded with ihe underslanding ihat ihe activities and services
contemplated under the Pro�ect Description will mutually conMbute to the enhencement ot services
available to City residents, businesses, and visitors. As a condition of disbursements of grant funds,
and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit
quartedy reports to the Contract Administrator by the following dates:danuaey-4g'", April 15'",July 15'^,
and the final report by October 10'".
New Grant awards will not be released to the Grantee until all Final Reports for previously awarded
grants ere received. The City may withhold any fuWre payments of ihe Grent, or the award of any
subsequent Grant, if it has not received all reports required to be submitted by Grantee, or i( such
reports do not meet the Ciry's reporting requirements. Any reports may be disseminaled by the City
wilhout the prior written consenl of the Grantee. All quaderly reports must be submitted on the Gren[
Quarterly StaWs Report Form, attachetl hereto as Exhibit 3, detailing Grantee's compliance at the lime
of a paAial reimbursement request.
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5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the Cify at any
time during ihe Grant Term All reimbursemenl requests must be matle aRer expendiNres have
occurred. All reimbursement requests (or funds must be submilted on the Grant Reimbursement
Request Form, attachetl here[o as Exhibit 4. Ail relmbursemeN requests must 6e submflted prior to
October 10'", 2025. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks
(wifh copies of both front of back)and proof of expenditures of Grant monies. Grantee shall provide�he
City with and shall categorize all receipts, invoices, cancelled checks, and other documentation,
acwrding to ihe categories set forth in the grent budget. Invoices and checks must be tlirectly relaled
to expenses for Grant-funded activities laking place within the 2024-2025 Fiscal Year.
6. AMOUNT OF GRANT AND PAYMENT SCHE�ULE: The total amount of the Grent is set forth
in Article I, subject to lhe resirictions set forth herein. In awarding this Grant, ihe City assumes no
obligalion to provide tinancial support of any type whalsoever In excess of fhe lolai Grant Amount. Cost
overruns are the sole principal responsibility of the Grentee. The Grenl funds will only ba remilfed to
the Grantee once the Mayor and City Commission have approved lhe grant award,and once all parties
have executed lhis Agreement.
7. GRANT RES7RICTIONS: Grant funds awarded pursuant to ihis Agreement may not be used
for the following ezpentlitures:remuneration of Ciry employees for services rendered as parf of a project
funded by fhis Grant; debt reduction; social and/or fundraising evenis; cash pnzes; lobbying or
propaganda matenals; charitable contributions; or events not open to the publlc.
8. NO GUARANTEE OF FUNDING:The Grantee acknowledges that ihe receipt of lhis Grant does
not imply a commitment on behalf of Ihe City to continue or provide funding beyond the terms specified
In this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The Ciry Manager or the City Maneger's
designee may monitor and conduct an evaWation of the Projecl under this Grant, which may include,
with or wilFwut limitation, visits by City representalives to Grantee's oHices and/or the site of any project
funded by ihis Grant, to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel;andlor requests for submittal of additional documentatlon
or written reports, pnor to ihe Project completion dale,evidencing Grantee's progress on the Project,
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to
this Agreemenl in an account with e bank or savings and loan associatlon ihal is located In Miami-Dade
County. The Grantee shall pmvide ihe City with the name of the bank or savings and loan associatlon,
as well as Ihe name and title of all individuals authorized to wilhdraw or write checks on Grant Wntls.
N.ACCOUN7ING AND FINANCIAL REVIEW: Funded activities by ihis Grant must take place
during the City's fiscal year for which the Grant is approvetl (October 1 —September 30). The Grentee
shall keep accure�e and complete books antl records of all receipts and expendiWres of Grant funds, in
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conformance with reasonable accounting standerds. These books antl recwds, as well as all
documents pertaining to payments received and made in conjunction with this Grant, inciuding,without
limitation, vouchers, bilis, invoices, receipts and canceled checks, shall be dated within ihe fiscal year
for which they are approved antl retained In Miami-Dade Counly in a secure place and in an orderly
(ashion by ihe Grantee for at least ihree (3) years a(ter ihe Expenditure Deatlline specified in in this
Agreement.7hese books, records, and documents may be examined by ihe Cily, andlor its authorized
representatives, al the Grantee's offices during regular business hours and upon reasonable notice.
Furlhermore,the Cily may,at its expense,audit or have audited,all the(inancial recortls of the Grantee,
whether or not purportetl to be relaled to this Grant.
Grantee costs or earnings claimed untler this Agreement may not also be clatmed under
any otherAgreement from the City of Miami Beach or from any other entity.Any clalm for double
payment by Grentee shall be a materlal breach of this Agreement.
12.INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuanl to Section 2-256 of the Code of the City of Miami Beach,the City has estab�ished
the Offica of ihe Inspector General which may,on a random basls,perform reviews,autllts, inspections
and invesliga[ions on all City contracts,throughout the duration of said contracts. This raodom audit is
separete and distinct from any other audit peAortned by or on 6ehalf of the Ciry.
B. The Oftice of the Inspector General is authorized to investigate Ci1y affairs and empowered
to review past, present and proposed City progiams, accounts, records, conhacts antl lransactions. In
addition, the Inspactor General has the power to subpoena witnesses, adminisler oaths, require �he
production of witnesses antl monitor City projects and programs. Monitoring of an existing City project
or program may include s report conceming whe}her the project is on time, wiihin budget end in
conformance wNh the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monilor, oversee, inspect and review operations, aciivities, peAormance
and procuremenl process including but not limitetl to project design, bid specifications, (bid/proposal)
su6miftals, activities of ihe Grantee, its officers,agents and employees, lobbyisis,Cily staff and electetl
officials ro ensure compliance wilh the contrect documents and to tletect frautl and corruption. Pursuant
to Section 2-378 of ihe City Cotle, ihe City is allocating a pe�centage of its overall annual coNract
expenditures to fund the ectivities and operations of ihe Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, Ihe Grantee shall meke ell requested
iecords and documents availa6le to the Inspactor General for inspectlon and copying. 7he Inspector
General is empowered to retein ihe services of independant private sector auditors to audit, irnestigete,
monimr, oversee, inspect and revlew operetions adivities, performance and procurement process
including but not limited to project design, bitl speGfications, (bid/proposel)submittals, activities of the
Grantee, ils officers, agents and employees, lobbyisis, City staN and elected officials to ensure
wmpliance with ihe contrect documents and to delect fraud and corruption.
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D. The Inspector General shall have the rigM to inspect and copy all documents and records in
the Granlee's possession, custody or wntrol which in the Inspector General's sole judgment, pedain to
performance of the contract, induding, but not limited to original estimate files, change order estimate
Flles, worksheels, proposals and agreements�rom and with successful subcontractors end suppliers,
all project-relaled wvespondence, memoranda, inshuctions, financial documenis, consWction
documenis, (bidlproposal) and contract documents, back-change documenls, all documents and
records which involve cash, lrade or valume discounls, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documenta�ion for the aforesaid documents
and records.
E. The Grantee shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparalion) and pertormance of this conlract, for
examination, audit, or reproduction, until three (3) years after final payment under this contract or for
any longer penod required by statute or by other clauses of ihis contracL In addi�ion:
i. If Ihis contract is completely or paAially lerminated, the Grantee shall make available
records relating to the work �erminated until three (3) years after any resulting final
termination setUement;and
ii. The Grantee shall make available records relatlng �o appeals or to litigation or the
settlement of claims arising under or relating b this confract unlil such appeals,litigation,
or claims are finally resolved.
F. The provisions in ihis seciion shall apply to fhe Grantee, its officers, agenis, employees,
subcontractors and suppliers. The Grantee shall incorporate the provisions in this seclion in all
subcontracts and all other agreemenis executed by the Grantee in connection with the pertormancs of
this coniract.
G. Nothing in this section shall impair any Independent right to the City to conduct audits or
investigative aclivities. The provisions of Ihis seclion are neither infended nor shall they be consirued
lo impose any liability on ihe City by the Grantee or third padles.
13. PUBLIqTV AND CREDITS: The Grantee musi include lhe City logo and the followin9 credi�
line in all publications relaled to this Grant °This Project is funded in whole or in part by a grant
from the Cfty of Mlaml Beach." Grantee's faiWre to comply with this paragraph may preclude fulure
grant funding from ihe Cily, in the same manner as if Grantee de(aulted under this Agraement.
14. LIABILITY AND INDEMNIFICATION: Gran�ee shall indemnify, defend and hold harmiess �he
City and its officers,employees, agenis, and con�ractors,from and against any and all actions(whether
at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
attomeys'fees and cosis of defense, for personal,economic, or hodily Injury,wrongWl death, or loss of
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or damage to property, which lhe City or ils officers, employees, agents and contreclors may Incur as
a resNt of claims, demands, suits, causes of actlon or proceedings of eny kind or natu�e arising out of,
ralating to, or resWling (rom the performance of this Agreement by the Grantee or its offlcers,
employees,agents,servants,partners,principals or conhactors.Grantee shall pay aIl claims and losses
in connection therewith and shall investigate antl defend all claims,suits,or actions of any kind or nature
In �he name of the Clty, where appllcable, including appella�e proceedings, and shall pay all costs,
judgments, and attorneys' fees whlch may issue thereon. Granfee expressly understands arM agiees
that any insurance protection required by Ihis Agreemenl, or othervvise provided, shall in no way limit
its obligatlon, as set forth hereln, to indemNfy, defend and hold harmless the City or Its offlcers,
employees, agents, and contraclors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to lhe extenl and wilhin the
Ilmitatlons of Sedion 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof,
which, when totaled with ail other claims or judgments paitl by the government en�ity arising out of the
same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of aclion which may arise as a result of tYre negllgence of
the Granlee entity.
15.ASSIGNMENT: The Grantee shall not be permifled to assign thls Grant, and any purported
assignment wlll be void, and shail be treated as an event of tlefaWt pursuant to thls Agreement.
16.COMPLIANCE WITH LAWS:The Grentee agrees to abide by and be governed by all appiicable
Federal, State, County and City laws, including bul no[ Ilmited to Miami-Dade County's Conflicl of
Interest antl Code of Ethics Ordinance, as amendeQ which is incorporated harein by reference as If
fully set forth herein, and Chapter 2, Article VII of the City Cotle, as amentled, which Is incorporated
herein by reference as if fully sel forth hereln.
17. DEFAULT/TERMINA710N PROVISIONS: In the event lhe Grantee shall fail to complywith any
of ihe provisions of this Agreement, Ihe CNy Manager or the Clty Manager's designee may lerminata
this Agreement and withhold or cancel all or any unpald installmenis of the Grant upon givirg five(5)
calendar days wdtten notice to the Grantee, and ihe City shall have no further obligaUon to Ihe Grantee
under this Agreement. Further, in the event of termination, the Grentee shall be requiretl to immedlately
repay to the Ciry all portlons of the Grant which have been recelved by the Grantee, as of lhe date ihat
lhe wdtten demand is received.
Any uncommi[ted Grant funds whlch ramaln in the possession or under the control of fhe
Grantee as of the date of the Expenditure Deadline spedfled In this Agreement must be returnetl to the
City within flftean(15)days after the Expenditure Deadline. If such funds have bean committed but not
expentled, the Grantee must request in writing trom the City Manager an extension of the Expenditure
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Deadline which, if approvad, shall 6e for a period not to ezceed one(1)year.
Grant funds which are to be repaid to the City pursuant fo Ihis Seclion are to be repaid upon
demand by delivering lo ihe City Manager a certified check for the total amount due,payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law or in eqWty.
Notwilhstanding the provisions of this Section,and without regard to whether City has eaceicised
the Default provisions thereof, the City reserves the nght, at its sole and absolute discretion, to
discontinue funding of the Granl if it is not satisfied wi�h the prograss of the Project orthe content of any
requlred written repod. In the event of discontinuation of the Granl or at the close of the Project, any
unexpended Grent Funtls shall be Immediately reWrned to the City, except where Ihe City Manager has
agreed in wdting to altemative use of the unused/unezpended Grant Funds.
18. INSURANCE REQUIREMENTS:
A. Verification of Coverege
Grantee shall provide lhe required insurance certlficates,endorsements or applicable policy language
effecting coverage required by lhis Section, as follows. All ceAificates of insurance and endorsemenis
are to be received prior lo any work commencing. However, failure lo obtain the required coverage
prior b the work beginning shall not waive the Gran�ee's obligation to provlde them. The City of Miami
Beach reserves the righl to require complete,ceRified copies of all required insurance policies,Including
endorsements required by these specifications, at any time.
i. Worker's Compensation Insurance as required by Floritla Statute, Chapter 440, and
Employer's Liablliry Insurance with limits of no less ihan $1,000,00o per accident for
bodily Injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products and
completetl operations, contractual liability, propehy damage, botlily injury and personal
&advedising injury combined single Ilmit of$1,000,000 per occurrence for bodily injury
and property damage. City of Miami Beach must ba shown as an additlonal insured with
respect to fhis coverage.
iii. Automobile Liabiliry Insurance covering all owned, non-owned and hired vehicles used
in connection with the work, in an amounf not less than $500,000 combi�ed single limil
per occurrence for bodily In�ury and properly damage.
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B. Atlditional Insured Sta(us
The Cily of Miami Beach must be covered as an additlonal insured wi�h respec�to liabili�y afising ou�of
work or operations performed by or on Behalf of the Grantee.
C. Waiverof Subroqa�ion
Grantee hereby grants to ihe Cily of Miami Beach a waiverof any right lo subrogation which any insurer
of the Grantee may acquire against ihe City of Miami Beach by vidue of the payment of any loss under
such insurance. Grantee agrses to oblain any endorsement that may be necessary to affec�Ihis waiver
ot subrogalion, but this provision applies regardless of whether or not ihe City of Miami Beach has
received a waiver of subrogation endorsement from the insurer,
D. Acceptabili(yoflnsurers
Insurance is to be placed with insurers with a current A.M. Besfs raling of no less than A:VII, unless
otherv✓ise acceptable to ihe Ciry of Mlami Beach Risk Management OKce.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requiremeNs, includ'mg limits, based on the
nature o(fhe risk, prior experience, insurer, coverage,or other special circumstances.
Certificate Holder
CeAificate holder must read:
CITY OF MIAMI BEACH
c/o HR DepartmenURisk Management Divislon
1700 Convention Center Drive
Miami Beach, Fl 33139
F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and
obligation under this section or under any other section of ihis Agreement.
19. FLORIDA PUBLIC RECORDS LAW:
A, Granlee shall comply with Florida Public Records law under Chapter 119, Fbritla Statutes,
as mey be amended from time to fime.
8. The term "public rewrtls" shall have the meaning sa� foAh in Section 119.011(12), which
means all documenls, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing soflware, or o�her material, regardless of the physical form, characteristics, or means of
transmission, made or receivetl pursuant to law or ordinance or in connection with the �ransaction of
officlal business of�he Ci�y.
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C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of
"Conhactor" as defned In Section 119.0701(1)(a), ihe Grantee shall:
i. Keep and maintain public records required by the City lo pertorm the service;
ii. Upon request 6om lhe City's custodian of public records, provide the Ciry with a copy
of the requestad records or allow the recortls to be inspeded or copiad within a
reasonable time at a cost tha�does not exceed tha cosl provided in Chapler 719,
Florida Slalutes or as othenvise provided by law;
iii. Ensure that public records that are exempt or confdential and exempt from public
records disclosure requiremenls are not dlsclosed, except as authorized by law,for the
duration of Ihe contrecl term and following completion of ihe Agreement if the Granlee
does not transfer the records to the City;
iv. Upon completion of the Agreemenl,transfer, at no cost to the City, all public records in
possession of the Consultant or keep and maintain public records required by the City
to perform tha service. If the Consultanl trensfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement,ihe Consultant shall meef all applicable requirements for retaining
public records. All records stored eleclronically must be provitled to�he City, upon
request from the Ciry's custodian of public records, In a format that is compatlble with
lhe information technology syslems of ihe City.
�. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy publlc records relating �o ihe City's contract Por services
must be made diredly lo the City. If the City does not possess the requested records,
�he City shall immediately nolify the Consultant of Ihe request, and the Granfee musl
provide the records to ihe City or allow the records to be Inspected or copied within a
reasonable time.
ii. Grantee's failure to comply with the City's request for records shall conslitute a breach
of ihis Agreement, and the City, at ils sole discretion, may: (1)unilateraly terminate the
Agreemen�;(2)avall itself of lhe remedies set(orth under the Agreement,andlor(3)avail
itself of any available remedies al law or in equity.
iii. A Grantee who talls to provide the public records to the Ciry within a reasonable time
may be subject to penalties under s. 119.10.
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E. CIVILACTION
i, If a civil actlon is filed against a Grantee ta compel production of public records relating
to Ihe City's contract for services, fhe court shall assess and award against the Grantee
the reasonable costs of enforcement, including reasonahle allorneys'fees, if:
a. The court determines that the Grantee unlawfully refused to comply wilh lhe public
records request wilhln a reasonable lime; and
b. At leasl 8 business days hefore filing the action, ihe plaintift provided wriUen notice
of the public records request, including a slalement that the Granlee has not
complied with ihe request,to the Ciry antl to the Grantee.
ii. A notice compiies wilh su6paragraph (i)(b) if it is sent to the Cilys cuslodian of public
recortls antl to the Granlee at ihe Grantee's adtlress listed on its contract with Ihe Ciry
or to the Grantee's registered agenL Such notices musf be sent by common carrier
delivery service or by registered, Global Express Guarenleed, or certified mail, with
postage or shipping paid 6y ihe sender and with evldence of delivery, which may be in
an elecironic format.
iii. A Grantee who complies with a public records request within 8 business days after the
notice is sent is not liable tor the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 719, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOCcaMIAMIBEACHFL.GOV
PHONE: 305-673-74�1
20. E-VERIFY:
A. Grantee shall compy with Seclion 448.095, Florida Slatu�es, "Employment Eligibility" ("E-
Verify StaWte"),as may be amended from time fo time. Pursuant to ihe E-Verify StaWte, commencing
on January 1, 2027, Grantee shali register with and use the E-Verify system to verify the work
authorization status of all newty hired employeas during the Term of the Agreement. Additional�y,
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Grantee shall expressly require that any approved sub-contractor peRorming work or providing services
pursuant to the Agreement to likewise utilize the U.S. Department of Homelantl Security's E-Verify
system to verify the employment eligibility of all new employees hired by the subcontractor during the
contract Term. If Grentee enlers into a contract with an approvetl subcontractor, the subcontractor
must provide tha Grantee wilh an affidavit stating that the subcontractor does not employ, contract wilh,
or subconVact with an unauthodzed alien. Grantee shall mainlain a copy of such affidavit for the
duration of lhe subcontract or such other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS.
i, If the City has a good faith belief lhat Grentee has knowingly violated Section 448.09(1),
Florida Statutes,the City shall terminate this Agreement with Grantee for cause,and the
City shall thereafter have or owe no further obllgation or liability to Grantee.
ii. If the Ciry has a good failh belief that a subcontractor has knowingly violated Ihe
foregoing Subsection 20(A), but the GraNee othenvise complied with such subsection,
the City will promptly notify the Grantee and order the Grantee to immedialely terminate
lhe agreement with the subconlractor. Grantee's failure to terminate a subcontractor
shall be an event of default under this Agreement, enlitling Ciry to terminate this
Agreement for cause.
A contract lerminated under the foregoing Subparagraphs(B)(i)or(B)(ii)is not In breach
of contract and may nol be considered as such.
iii. The Cily or Grantee ora subcontractor may file an actlon wilh the Circuit or County Court
to challenge a termination under lhe foregoing Subparagrephs (B)(i) or (B)(ii) no later
Ihan 20 calendar days aker the date on which the contract was terminafetl.
iv, If the City terminates lhe Agreement wiih Grantee under the foregoing Subparegraph
(B)(i), Grantee may not be awarded a public contract for at least 1 year aker ihe date of
termination of this Agreement.
v. GranleeisliableforanyadditionalcostsincurredbytheCilyasaresultofthetermination
of this Agreement untler this Section 20.
21. BOARD TRAINING: Pursuant to Resolution 2 01 8 305 5 2, Grantee is required lo have 51%
or more of Its boartl membership complete the City's training for board members, if all three of the
following apply: 1)the agency is a non-profiC 2)the agency has an annual opereting budget of less than
$5 million�, and, 3) the grant award is tor$25,000 or more in City tunds. The Board Training must be
completed within Ihe lasl Iwo years prior to the receipt of City funds.
22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City in wriFing and addressed to the City Grent Administretor, as IdentAied in Section
23.Any notices required under this Agreement will be effective when delivered to lhe Grantee in writing
and addressed to the Grentee Contrecl AdminisUator.
Page 12
Docusign Envelope ID:1J5541D9-C95A-0BHB-A9ED-3F4113]03202
23.CITY CONTRACT AUMINISTRATOR:All coniract related questions, reports and requests
for reimbursemenls to 6e submitletl to Grants Management DepaAment lisletl below:
Krystal M. Dobbins, Grants Management Division Director
KrvstalDobbins(a�miamibeachfl qov
Elizabeth Carrino, Grant Writer Researcher
Eliza bethCarrinoC�mia mibeachfl.qov
ARTICLE III!MISCELLANEOUS PROVISIONS
24. PUBLIC PURPOSE: The Grant awarded hereln is the result of a fnding by Ihe City, based
on representatives, tlocuments, materials and other information supplied by Grantee, that the Grantee
is performing a public purposa through the programs, projects, and/or servicas recommendetl tor
suppoh. As such, use oi Grent funds for any program componeM not mee�ing this condition will be
consideretl a breach of the terms of this Agreement and wili allow the Cily to seek remedies including,
but not limited to, those oullined in lhis Agreement.
25. NO DISCRIMINATION: The Grenlee also accepts and agrees to comply with tha following
Special Conditions:
A, Grentee hereby agreas thal it will comply with TiUe VII of lhe Civil Righfs Act of 1964
(Pub. L. 88-352) (Title VII), as amended, as it appeare In volume 42 of the UNtetl States Code,
beginning at Section 2000e, prohibiting employment tliscrimination based on race, color, religioq sex
and natlonal origin.
B. The Grantee hereby agrees that il wili comply with Cily of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code,as may be amended from tima to time, prohibiting
discrimination in employment (including intlependent contrac�ors), housing antl public
accommodations,public services antl in connection with its membership or policies on account of actual
or percelved race, color, national origin, religion, sex, intersexuality, gender identlry, sexual orientation,
marital and familial staWs, age, disabiliry, ancestry, height, weight, hair texNre and/or hairstyle,
domestic pariner status, labor organization membership,familial situation,or political affiliation.
G The Cily endorses, and Grantee shall comply with, ihe clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevenls qualified indivitluals with
disabilities from enjoyin9 ihe same employment opportunities that are available to persons without
disabilities.
D. The Ciry also endorsas the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits tliscrimination on the basis of disability and requires that Grant recipienls provide equal
Page 13
Docusign EnvelopelD:t]5511D9-C]SA-0BAB-A9ED-3F4113]032�2
access and equal oppoAuniry and services without discrimination on the basis of any disahiliry.
26.GOVERNING LAW AND EXCLUSIVE VENUE: Thls Agreement shall he governed by, and
construed in accordance with, the laws of Ihe State of Florida, both substantive and remedial, wilhout
regard to principlas of conflict of laws. The exclusive venue for any Iltigation arising out of Ihis
Agreement shal�be Miami-Dade County, Florida, if in Sta�e court,and ihe U.S. Disirict Court,Sou�hem
Disirict of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
27. NO WAIVER: No waiver of any breach or faiWre to enforce any of ihe �erms, covenants,
conditions or olher provisions of�his Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's righf thereafler to enforce or compel strict compliance with every tarm,
covenant, condition or other provision hereof.
28, CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference oniy and should nof be deemed or construed as in any way limi�ing or
extending the language or provisions to which such captions may refer.
29.CONTRACT REPRESENTS TOTAL AGREEMENT: This contrad, including its special
conditions and exhibits, represents the whole and total agreement oT�he parties. No representations,
except ihose wntained within this Agreemenl and its attachments, are to be considered in conshuing
ifs terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. The City Manager, on behalf of the City, shall be euthorized to execute
amendments to this Agreement; however, any changes lo the Granl Amount shall requlre approval by
the Mayor and City Commission.
30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S
EMPLOYEES WILL BE IN CONTACT WITH CHILOREN DO VOU NEED THIS BACKGROUND
SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465,
Florida Statutes and Chapters 430, 435, and 402, Fbrida Statutes, as applicable, employees,
volunteers, contractors, and su6contracted personnel who work in direct contact with children or who
come Into direct contact with children musl complete a satisfactory Level 2 background screening prior
to commencing work pureuant to this Agreement.
Level 2 Background screenings must 6e completed ihrough the Ciry of Miami Beach,Human
Resources Department Contractor agrees to complele Level 2 Background screening prior[o iniiiating
any work related to this Agreement, unless ihe City's Contract Administrator approves an aAernative
process.
Page 14
Docusign EnvelopelD:115541D9-C]SA-0BAB-A9E0-3F4113]032D2
EXHIBIT 1
PROJECi DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
AYUDA renders case management, cowseling, deep cleaning and homemaker services for elders
residing in the Stella Mans House. Eldere heve esked us for additional services such as art, dance and
other movements such as chair fitness. They have saitl that adults and youth have access lo a variety
of acfivities but lhat eldedy people who are frail and less mobile have limited activities, and they want
lo have them where they Ilve. Elders have reported feeling isolated, show increased signs of
forgelfutness, listlessness and longing for aclivity, companionship and conversation wilh like-minded
people their age. AYUOA contlucted 8 weeks of ad classes at Stella Maris from January 23, 2025, to
March 13, 2025, wiih posi0ve results In menlal health benefits in lhe elderly. 24 elders atlended each
session, held conversations with each other, reported feelings ofjoy,prlde,gratefulness,looked forv✓ard
to the activities each week, adorned their units with their ad.
PROGRAM DESCRIPTION
Free art classes for seniors once a week on Thursdays beglnning April 24, 2025. 1 class in April 2025,
5 classes In May 2025,4 classes in June 2025.Opening the wodd of art fo adults allows ihem to express
themselves in an altemative way and encoureges non-verbal communication, emotional release,
creativity, awareness and healing. The arts provitle a means of expression as well as an opportunity
to improve mobility,specificalty fne mobrskills.
LOCATION
Stella Maris House
8638 Harding Avenue
Miami Beach, FL 33141
Page 15
Dowsign Envelope ID:1)5541D9-C]SA-0BAB-A9ED-3F41139032D2
GRANT ACTIVITIES
._ .. _. _ ___..—
� Activity Nama Activily Description Descriptlon ot Servlce No. Service
Reclplants Racipients
Art Classes for Varled modalitles of art Elderly, 60+,at or below povedy 20 clients per
Senlors presenled each week level,with varied degrees of class
for completion each abllities
session
GOALS/OUTCOMES
Outcome Measure Target RepoRing Deadline
Improved self-esteem and Increasetl class � 20 elders per 5/10/2025,
general well-being attendance, client class (open 6/t012025,
satisfactionfeedback attendance) 7/1W2025
through self-repodetl
surveys
.—__--___.. _— -
Final Report Comprehensive N!A 10/70/2025
evaluation of attendance,
feedback, and overali
outcomes
STAFFING
Positfon Title DescriptionlResponsibilities to Granl Program 8udget Description
Art Teacher Teach and facilitate 10 art classes for senlors. $2,000 for 10
sessions
Page 16
Oocusign Envelope 10: 1]55C109-C]SA-0BAB-A9EDdF4113903202
EXHIBIT 2
PROJECTBUDGET
Bud et Line Item Descriptfon Pro'ect Bud et
Art Teacher Facilitates art classes $1,400.00
Administrator Client altendance, documentation, $840.00
monthl re ortin
Materials &Janitoriat Su lies Art eu lies&cleanin su lies $875.OD
Food for Eldedy Nutritious snacks and bevera es � $835.00
Assistant to Teacher& person Assists teacher&elders with projects, $1,050.00
in charge of Maintenance tlislributes food to eldars, keeps art
areas ciean durin &after each sassion
Marketin /Publicl /Advertisin
Outside Services
Trainin s/Worksho s
Materials/Su lies
Printin & Co in
Postage & Delive � �
E ui ment Rental/Purchase
Utllities: Telephone, Intemet, �
Cable_ _
LeaselRent
Re airs/Mainlenance
Insurance
Trans oAation &Admisslon �
Was�e/Garba e Collection
Child Care Subsid � �
TOTAL a5,000.00
Page 17
Docusign Envelope ID'. i]5541D9-C]SA-0BHB-A9ED-3Po113I032D2
EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
GRANT PROJECT No.: � �
GRANTEE NAME: �
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORTPERIOD:
❑ 9sk�Bes-34 ❑ Jan. 1 -Mar. 37 ❑Apr. 1 -Jun. 30 ❑ Jul. 1 -Sept.30
8ue�dap:t3 Due Ap. 15 Due Jul. 15 Due Oct. 10
GOALS/OUTCOMES:
Outcome Measure Target Accomplishments
To-Date
� � �
� �.._. . __ � �
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signalure(Date
City o(Miami Beach
Report Reviewed By:
Name Signature/Dafe
Page 18
Oocusign Envelope 10:1]5541D9-C]5A-0BAB-A9ED-3F4113]032W
EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
GRANT PROJECT No.:
GRANTEE NAME:
GRANTEEADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E•MAIL ADDRESS:
REQUEST No.
� __ Amount of Assistance - I
Less Preyious Total Oisbursements
Bslance Available
I Funds Requested This I
Disbursement ,
Certification of Payment: I certify that the a6ove expenaes were necessary and reasonable for
the completion of the Project a�d in accordance with this Agreement. I further warrent and
represent that these expenses have not been, and will not be, covered by any other third party
fundin9 source,including untler any other separate agreement between the Clty and Grantee.
Grantee
Report Preparetl By:
Name Signeture/Date
City of Mlaml Beach
Report Reviewed By:
Name Signature/Date
Page 19
Docusign Envelope ID:1J554ID9-C]SA-0BAB-A9ED-3F4113]032D2
i� AYUDAIN001 BNE�ELKOV
'`��R� CERTIFICATE OF LIABILiTY INSURANCE °"'�`"",°°"'"�,
70/1712024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLV AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE OOES NOT AFFIRMATNELY OR NEGATIVELY NMEND, E%TENO OR ALTER TNE COVERAGE AFFOR�EO 6YTHEPOLIGIE3
BELOW. THIS CERTIFICATE OF INSURANCE �OES NOT CONSTITUTE A CONTRACT 9ETWEEN THEISSUINGINSURER�S�,AUTNORIZEO
REPRESENTATIVE OR PROOUCER,AND TME CERTIFICATE HOLOER.
IMPORTANT: If iM1e cartifica�e holde�Is an ADOITIONAL INSURED,iM1e policy�Ies)must M1ave AODITIONAL INSUREO proWslons or beentlareed.
I/ SUBROGATION IS WAIVE�, sub�ec� lo tM1e termsandwnJltlonsoflhepollcy,cetlalnpollciesmeyreqWreanenCa�semenL Aela�emenlan
[M1lecertiflcafedoesnoteonfertl F�sto�hecetllflcxin�oltlurinlleuofsuchendoreemeM(s�.
___ .. . . .. . _.
PRWUCER � ��TColestineGrier
Reme�InsuranceGroup,lnc. u Ho,E�� �a,
POBoxt50 ( . __ _. — __ _ ____
Hallandale,FL 930a9 ���gs.
___
INSOqENS pFFOR0IN WEMOE NAICY
___ _.___.____ _ insuxenn:Phllatlelphlalntlemnit�nsCo-Plootl NFS 18058
MSYPE� INBOqERB'
AY�dd.inG. INSUPERC: _ __ ._. ..... .__ _.
11098Biscayneelvtl,SUXeA0189 inauqeqo�,
Miami,FL93181 ' —
INSUREflE:
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ixsuxen r�. �
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COVERAGES CERTIFICATE NUMBER: � REVISION NUMBER:
'fH15 IS TO cERTIFY TH6( THE PCAICIES OF MSORPNCE LISiEO 6ELOW NAVF 9FFX ISSOE�TO TH[INSUREU NAME�ABOVE FOR 1HE POLICY GERIOO
INOICATEO. NOTWIiHSWNOING ANY qE�UIREMENT, TERM OR CONOITION OF ANY WNTMCTOfiOiHF.ftf]DCUMENTWIiHftESPECTTONMICH1H15
CERTIFICAiE MNY BE ISSOEO OR MfiY PEftTNN, THF INSORANCE PFFORDED BY THE POLIGES �ESCFI6E� HEFEIN IS SU9JEf.TTO qLL THE TFRMS,
EXCLUSIONS NNO CON�RIONS OF SUCH PoLICIES LIMITS SH[lWN MAY HAVE L1[[N R[f1Uf.E�BY PAIO CLAIMS.
INSfl �L9�eA -pOLItYEFi , POLICEM �
TYPEORNPIIp�NCE PoLILYNIINaEX LMRS
A X coMuenauoexena�unewry ' �. �� tnq�cvcueaeuce 1,U00,000
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UMBRELLALIP9 � OLCUR � '� EACNOCCVflREHGE
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nXOEMPLm[PS'ueollliY ..... YIN $iAiVlE___ .
PNYPROGHIEIOw✓�lU�EOiEGiIlNF I�, NIA I:.LCN:IIACCIUEHf _
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p ProfesslonalLlabili PHPH4615i81-001 �� 10N11E026 IDH)13045 Agg�eBate 2,000,000
A AbuaWe ContluclLlab PHPHT815]83-001 '10/1)IY036 IDH]13D25 qgg�egate 1,000,000
VE 1 6lslon2lOLlehllyi�x5/LWAnoxs IVExICLEs��coao tot,4lalilonal rtemrtMa sr.h.tlnl.,mny e.elYCM1ea II mnry spaae I,naui.M�
occurence;S+,aoa,oao
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ER IFICATE HOLP CANCELLATION
SHOULD ANV OF THE ABOVE OESLflIBE�POLICIES BE CANCELLE�BEFOFE
CilyOfMidmiBeach qCCORONNCEWITHi�HEPOLICYPROVISIONSCE WILL 6E DE�NEREO W
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Miaml Beach,FL 93109
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Docusign Envelope ID: 1]554ID9-C]SAJBAB-A9ED-3F4113]032D2
GRANTS MANAGEMENT
DIVISION
DATE: May 2, 2025
70: Eric Carpenter, City Manager
FROM: Krystal M. Dobbins, Grants Div. Diredor
Citywide Agreement FY 2024-2025
5u91eCT: qyuda, lnc.
oas�e•.e er.
K stal Dobbins biu,s s/z mzs I a: aw eor
Isadora Gonzalez �• . '^^r s�s mu i �: aM eor
TamekaOttoStewart e S oa sis zozs i a: aW eo1
Jason Greene s/s zozs I a: nn+ eoT .
For:
x City Manager's Signature
Other Signature
Comments:
Project:
Art Classes for Seniors
Grentee:
Ayuda, Inc.
Grant Amount:
$5,000
Budget Code Number: �
011-9322-000353-90-400-592-00-00-00
e urn o:
Krystal e#.26433