Resolution 2025-33690 RESOLUTION NO. 2025-33690
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE ARCHITECTURAL AND
ENGINEERING WE) DESIGN SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH, FLORIDA AND CALVIN, GIORDANO AND ASSOCIATES, INC.,
FOR THE OCEAN DRIVE CORRIDOR IMPROVEMENTS AND LUMMUS PARK
ENHANCEMENT PROJECT, IN THE NOT-TO-EXCEED AMOUNT OF $540,907.54,
FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES
RELATED TO INCREASED SCOPE RESULTING FROM CHANGES TO AGENCY
REQUIRED ADDITIONAL TRAFFIC STUDY METHODOLOGY AND ADDITIONAL
SERVICES RESULTING FROM RESOLUTION 2024-33337, DIRECTING THE
ADMINISTRATION TO TAKE THE NEXT STEPS TO IMPLEMENT LIGHTING AND
SIDEWALK IMPROVEMENTS, SUBJECT TO APPROVAL OF THE SIXTH CAPITAL
BUDGET AMENDMENT TO THE FY 2025 CAPITAL BUDGET.
WHEREAS, on May 10, 2019, the City issued a Request for Qualifications (RFQ) for a
land use, mobility, and economic development study of the City's Mixed-Use Entertainment
("MXE") district, also known as the Art Deco Cultural District("ADCD" or the "District"); and
WHEREAS,on February 23, 2022,the City Commission accepted the ADCD Vision Plan,
in concept; and
WHEREAS, on June 22, 2022, the City Commission authorized the Administration to
issue RFQ No. 2022-436-ND for Architectural and Design Services for the Ocean Drive Corridor
Improvements and Lummus Park Enhancement Project, as proposed in the ADCD Vision Plan;
and
WHEREAS, on October 26, 2022, the City Commission adopted Resolution 2022-32340
authorizing the City Manager to negotiate with the top ranked proposer, Calvin, Giordano &
Associates, Inc. (CGA) and on June 6, 2023, the City executed an Agreement, with CGA, in the
total amount of$2,720,049.70; and
WHEREAS, on June 9, 2023, CGA was issued a Notice to Proceed and commenced
meeting with the regulatory agencies and prior to commencing the data collection, traffic analysis
and modeling, it was necessary for CGA and the City to obtain concurrence from the regulatory
agencies; and
WHEREAS, concurrence from the regulatory agencies on the traffic study methodology
was obtained from MDC in April 2024 and the FDOT in May 2024; and
WHEREAS, the approved traffic study methodology resulted in additional manhours
necessary to satisfy both regulatory agencies, the collection of traffic data at additional
intersections, the evaluation of additional multiple scenarios and the preparation of additional
traffic models; and
WHEREAS, the approved traffic study methodology also required the consultant to
evaluate several projects which will impact the area of study that were not contemplated at the
time of the execution agreement with CGA; and
WHEREAS, on October 30, 2024, the City Commission adopted Resolution 2024-3337,
directing the Administration to take the necessary next steps to implement lighting and sidewalk
improvements as part of the Ocean Drive Corridor Improvement project; and
WHEREAS, on March 25, 2025, CGA has submitted a request for additional services, for
the scope of work required to meet the specifications of the Miami-Dade DTPW and FDOT
approved traffic study methodology in the amount of $254,485.30, and for additional design
services for the implementation of lighting and sidewalk improvements along the Ocean Drive
Corridor, in the amount of$286,422.24, for a total amount of$540,907.54; and
WHEREAS Amendment No.1 will revise the total contract amount to $3,260,957.24.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Architectural and Engineering (NE) Services Agreement between the City of Miami Beach,
Florida and Calvin Giordano and Associates, Inc. dated June 6, 2023 for the provision of
additional Professional Architectural and Engineering Services for the design of the Ocean
Drive corridor Improvements and Lummus Park Enhancement project, in the amount of
$540,907.54 for additional architectural and engineering design services related to agency
required additional traffic study methodology changes and additional services resulting from
Resolution 2024-33337, directing the Administration to take the next steps to implement lighting
and sidewalk improvements, subject to approval of the sixth capital budget amendment to the
FY2025 Capital Budget. a'
PASSED and ADOPTED this ^7/ day of Uj , 2025.
ATTEST: ACI2Leat_c__
Steven Meiner, Mayor
MAY 2 7 2025 APPROVED AS TO
Rafael E. Granado, City Clerk FORM & LANGUAGE
.I
E9Eq & FCUTION,
l'A
% WitOAP OMIEO ? City A omey '/g Date
..,CH 2 ..
Resolutions - R7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: May21, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE
ARCHITECTURAL AND ENGINEERING (NE) DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND CALVIN, GIORDANO
AND ASSOCIATES, INC., FOR THE OCEAN DRIVE CORRIDOR IMPROVEMENTS
AND LUMMUS PARK ENHANCEMENT PROJECT, IN THE NOT-TO-EXCEED
AMOUNT OF $540,907.54, FOR ADDITIONAL ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES RELATED TO INCREASED SCOPE
RESULTING FROM CHANGES TO AGENCY REQUIRED ADDITIONAL TRAFFIC
STUDY METHODOLOGY AND ADDITIONAL SERVICES RESULTING FROM
RESOLUTION 2024-33337, DIRECTING THE ADMINISTRATION TO TAKE THE
NEXT STEPS TO IMPLEMENT LIGHTING AND SIDEWALK IMPROVEMENTS,
SUBJECT TO APPROVAL OF A FUTURE CAPITAL BUDGET AMENDMENT TO
THE FY 2025 CAPITAL BUDGET.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission (City Commission) adopt
the Resolution.
BACKGROUNDIHISTORY
On February 23, 2022, the City Commission approved the Art Deco Cultural District (ADCD)
Vision Plan, in concept and authorized the Administration to issue RFQ No. 2022-436-ND for
Architectural and Design Services for the Ocean Drive Corridor Improvements and Lummus Park
Enhancement Project. The ADCD Vision Plan is a study covering properties and roadways
adjacent to commercial corridors, including Washington Avenue, Collins Avenue, Ocean Drive,
and Lummus Park and includes proposed conceptual plans, recommendations for
implementation, a rough order of magnitude cost estimate, and a phasing plan.
On October 26, 2022, the City Commission adopted Resolution 2022-32340 authorizing the City
Manager to negotiate with the top ranked proposer, Calvin, Giordano & Associates, Inc. (CGA).
On June 6, 2023, the City executed the agreement with CGA, for Architectural and Engineering
(NE) Design Services (Agreement), for the Ocean Drive Corridor Improvements and Lummus
Park Enhancement Project (Project), in the total amount of$2,720,049.70.
The Agreement with CGA includes a feasibility study to evaluate the three (3) configuration
options for Ocean Drive between 5th and 15th Street, proposed in the ADCD Vision Plan. Option
one (1) two-way vehicular access to Ocean Drive, option two (2) one-way vehicular access to
Ocean Drive and option three (3)full pedestrianization of Ocean Drive. The scope of work also
1953 of 2719
includes the development of a Master Plan for Lummus Park, obtaining Historic Preservation
Board (HPB) approvals for both Ocean Drive and Lummus Park, development of the 30%design
document for Lummus Park and the 100% biddable construction documents for Ocean Drive
between 5th and 15th Street, intersecting roads, and the transitional area connecting Ocean Drive
with Lummus Park. Additionally, CGA is to prepare and conduct a thorough process of public
outreach.
ANALYSIS
CGA's Notice to Proceed was issued on June 9, 2023, and subsequently, CGA commenced
meeting with the regulatory agencies. Prior to commencing the data collection, traffic analysis
and modeling (Study), it was necessary to obtain concurrence from both regulatory agencies,
Miami-Dade County Department of Transportation and Public Works (DTPW) and the Florida
Department of Transportation (FDOT). Following numerous meetings, submittals by CGA and
reviews by the regulatory agencies, the necessary approval of the Study methodology was
obtained from the DTPW in April 2024 and the FDOT in May 2024
The approved Study area and methodology, in contrast to that anticipated in CGA's original
proposal and Agreement, resulted in an increase to the manhours necessary to satisfy both
regulatory agencies. In addition, the Study required by the regulatory agencies necessitates the
collection of traffic data at additional intersections, the evaluation of additional multiple scenarios
and the preparation of additional traffic models. Further, the approved Study methodology
requires the consultant to evaluate several projects impacting the area of study, such as the
existing Ocean Drive conditions, closure of Espanola Way, and the proposed Miami-Dade County
plans for Bus Rapid Transit (BRT). This additional effort, resulting from additional regulatory
agency requirements for the Study, was not contemplated at the time of the execution of the
Agreement with CGA.
In July 2024, CGA commenced collecting the traffic data at different intersections and in October
2024 commenced preparing the Study for the three (3) ADCD Vision Plan configuration options.
The Study is currently being finalized and CGA will provide an update on the preliminary findings
at the next meeting of the City Commission with the formal recommendations to be presented in
July 2025, once the Study has been presented and discussed with the regulatory agencies.
On October 30, 2024, the City Commission adopted Resolution 2024-3337 (Exhibit A), directing
the Administration to take the necessary next steps to implement lighting and sidewalk
improvements as part of the Project, including community engagement and required approvals
from the HPB, the GO Bond Oversight Committee and the City Commission, as well as the
preparation of any necessary amendment to the scope of the Agreement.
On March 25, 2025, CGA submitted a negotiated proposal for services related to the additional
scope of work necessary to comply with the requirements of the DTPW and FDOT approved
traffic study methodology, and for additional design services required to implement the lighting
and sidewalk improvements identified in the Resolution, along the Ocean Drive corridor, in the
total amount of$540,907.54.
The proposal is broken down into two (2) separate components: (1) additional traffic study
requirements, in the amount of$254,485.30, and (2)the implementation of lighting and sidewalk
improvements to Ocean Drive in the amount of$286,422.24, should the City Commission elect
to proceed with this scope. This Amendment No. 1 (Exhibit B)to the Agreement will increase the
total contract amount from $2,720,049.70 to $3,260,957.24.
1954 of 2719
City staff has reviewed the negotiated proposal for the additional services and found it reasonable
for the effort required from the consultant.
The proposed timeline for completing the lighting and sidewalk improvements should the City
Commission elect to proceed with this scope and following an anticipated Notice to Proceed on
May 21, 2025, includes the preparation of the thirty-percent plans, and pursuit of HPB approval
in September 2025. It is anticipated that an Invitation to Bid will be issued in June 2026 and
construction will commence in October 2026.
The proposed timeline for completing the future GOB Project has been impacted. Upon receipt of
direction from the City Commission, in July 2025, the consultant will proceed with finalizing the
study analysis with the regulatory agencies, commence with the thirty percent (30%)plans, obtain
HPB approval in May 2026. issue an Invitation to Bid in January 2027 and commence construction
in May 2027.
FISCAL IMPACT STATEMENT
The total amendment of $540,907.54 partially uses previously appropriated project funds, with
$346,287.13 contingent on approval in a future FY25 capital budget amendment.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: httpsalwww.miamibeachfl.govlcity-hall/city-clerklmeeting-notices/
FINANCIAL INFORMATION
393-0820-061357-00-410-576-00-00-00-22522 $194,620.41
Subject to a future Capital Budget Amendment to FY25 $346,287.13
Total $540,907.54
CONCLUSION
The Administration recommends that the City Commission adopt the Resolution.
Applicable Area
South Beach
Is this a "Residents Right to Know" item Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
1955 of 2719
Yes Yes
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(sp.
Department
Capital Improvement Projects
Sponsor(s).
Co-sponsor(sl
Condensed Title
Amendment 1, NE Services for Ocean Drive Corridor/Lummus Park Project. CIP
Previous Action (For City Clerk Use Only).
1956 of 2719
+..IBC
RESOLUTION NO. 2024-33337
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, DIRECTING THE ADMINISTRATION TO
TAKE NEXT STEPS TO IMPLEMENT THE LIGHTING AND SIDEWALK
IMPROVEMENTS AS PART OF THE VOTER-APPROVED G.O. BOND
OCEAN DRIVE CORRIDOR IMPROVEMENT PROJECT.
WHEREAS,on November 6. 2018. Miami Beach voters approved the S439 mr.lion G.O.
Ronc Program :me -Progam') in a City wide voter referendum to fund critical infrastructure
improvements. inc:Jding projects focused on enhancing publ c spaces,and
WHEREAS, on May 10 20'9. the City ssued Request for Qualifications No. 2019-234-
ND or a land hse, won iy, and economic development study of the City's Mixed-Use
Entedainmenl CAVE)district.also known as the Art Deco Cuitutal District('ADCD'), and
WHEREAS, on July 31, 2019, per Resolution No 2019-30914. the City Commission
authorized negotte'ons wit Zyscovicn. Inc. dhfa Zyscovich Architects("Zyscovicn'1, the top-
ranked bidder,and authorized exeo9ion of an agreement if negotiations were successful,and
WHEREAS.on October 11,2020 the City entered into a professional services agreement
with Zyscov ch as authorized by Resolution No 2020.31386 to deve'op the ADC° Vision Plar.
and
WHEREAS. :he Mayor's Art Deco Cultural District Panel (the 'Panel") was
s created o
December 7 2020, by Mayor Dan Gelber pursuant to Section 2-27(b)(2) of the Code to
provide recommencatlons regarding the ADCD and advise Zyscov.oh and
WHEREAS, pie Panel reviewed the ADCD Vision Pier and, after offer re feedback on
design and implementation Jyscovien updated the plan to ircade public or.pedestrian friendly
designs and landscape—odifications.and
WHEREAS,:he Panel shimitled a'nal tepa9 0l its activities and recommendations to the
Mayor and City Commission via 'utter to Commission No 069-2022,and the ADCD Vision Plan
was formally presented to the City Commission with Reso.ution No.2322-32056,and
WHEREAS, the ADCD Vision Plan emphasizes creating pedes'iar-focased public
spaces, slowing vehicular traffic and ensv rig weil-designed streetscapes to enhaice the
experience for residents and v.silors alike.and
WHEREAS, the Plan includes recommended action terns. categorized as near term,
medium term, and iong tetra when the City Commissicn may implement in phases,and
WHEREAS. on June 22, 2022. 'he C ty Comm ssion app'overl the issuance of Rawest
for Ouanfcations(RFC))No.2022-436-ND for Architectural Design Services for the Ocean Drive
Corridor Improvement and Lummus Park Enhancement Project i"Ocean Drive Project Servces'I.
and
WHEREAS, per Resolution 20 22-323 4 0 the Cey Commission authorized the C•ty
AdreneCation to enter Co negotiations with Cohen Gio'dan° &Associates Inc ;"CGA'n, the
top-ranked proposer fo-Ocean Drive Proem Se-vices.and
1957 of 2719
WHEREAS, or June E 2023. Ine C ty entered into a Profess.onal Services Agreement
with CGA the CGA Agreement? and
WHEREAS, the Ocean Drive Corridor and Lummus Park Enhancement Project 5 a
complex multi-year endeavor that evolves comprehensive design. permitting and constructions
and
WHEREAS, the design pemiP,mg, and implementation of lighting and sidewalk
improvements along Ocean Drive. which pan be completed in a shorter limeframe should be
prioritized to address mmediate community needs.and
WHEREAS. Ocean Drive is an iconic street within the Oily s historic district and any
lighting and sidewalk improvements will 'eyrie community input, as wel'.as approvals from the
Historic Preservation Board the G 0 Bond Oversight Committee and the City Commission and
WHEREAS, the Administration will need to prepare any necessary amendment to the
scope of the CGA Agreement and
WHEREAS, the City Commission recognizes the importance of lighting and sidewalk
improvements to enhance safety accessibility and aesthetics and seeks to advance these
enhancements far the benefit of residents visitors and local businesses
NOW,THEREFORE.BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City Commission hereby direct the
City Administration to take the necessary next steps to implement Ilghtmg and sidewalk
improvements as part of the voter.apteoved G 0 Bond Ocean Drive Corridor Improvement
Protect including community engagement and 'equired approvals from the Historic Preservation
Board the G 0 Bond Overs.gnl CommiCee and the City Commission as well as the preparation
of eny necessary amendment to the scope of the Professional Services Agreement dated June
6 2023 oetween the City and Calvin Giordano S.Assoc ates .tic
PASSED and ADOPTED this tr day of ✓ fin r 2024
ATTEST
Steven Memel.Mayor
Rafael E.Grenade City Clerk
AnrrT/CD AS-O
FCHM d IANGtJAT E
(Sponsored by Commissioner Kristen Rosen Gonzalez i AFOR EXECUFIUN
Co Sports es z Cry'ss_ne'L,Jra Theinguez
r
CO-Sponsored try Gommssrods Joseph Magvine
Gay 4}mty Uwe
2
1958 of 2719
HIFI 1
Resolutions-Cl Al
MIAMI BEACH
COMMISSION MEMORANDUM
To Honorable Mayor and Members of the City Commission
FROM City Attorney Rcardo J Doprco
DATE October 30.2024
TITLE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH FLORIDA DIRECTING THE ADMINISTRATION TO TAKE NEXT
STEPS TO IMPLEMENT THE LIGHTING AND SIDEWALK IMPROVEMENTS AS
PART OF THE VOTER.APPROVED GO BOND OCEAN DRIVE CORRIDOR
IMPROVEMENT PROJECT
RECOMMENDATION
BACKGROUND/HISTORY
ANALYSIS
The attached Resolution was prepared at the request of the sponsor Commissioner Kristen
Rosen Gonzalez
FISCAL IMPACT STATEMENT
The sponsor of this•tem requests that the Administration be prepared to address the fiscal impact
of this proposed measure as pad at the G G Bona Ocean Drive Corridor Improvement Prcelct
Doss this Ordinance require a Business Impact Estimate?
IFOR ORDINANCES ONLYI
If applicable.the Business Impact Estimate(BIE)was published on
Sea BIE at hnps r'www momIbeach0)lovicittLNallluty clerk:meeting notices.
FINANCIAL INFORMATION
CONCLUSION
Applicable.Area
coy..oe
Page 7 7 Dt 2497
1959 of 2719
IILI 1
Is this a"Residents Rioht to Know" Item Is this item elated to a G.O Bond
pursuant to City Code Section I4T' Fro t?
Nc Yes
was this Arsenda Item initially reuuested by a lobbyist which,as defined in Code Sec.2-ae1
includes a principal ergaqed in Iobbyinn? No
If so.specify the name of IobbyiSVs and poncipalis,
PePertinent
City Attorney
SoOn5Pdel
Commissioner Kristen Rosen Gonzalez
Co-sponsorial
Condensed Tide
Ocean Drive Lighting and Sidewaly Improvements (Rosen Gonzalez)CA
Pose rye or tag]
1960 of 2719
EX.HEFT B
AMENDMENT NO. 1
TO THE PROFESSIONAL ARCHITECTURAL
AND
ENGINEERING (AIE) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
CALVIN GIORDANO AND ASSOCIATES, INC.
DATED JUNE 6, 2023
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE DESIGN OF THE OCEAN DRIVE CORRIDOR
IMPROVEMENTS AND LUMMUS PARK ENHANCEMENT PROJECT, IN THE
AMOUNT OF $540,907.54
This Amendment No. 1 to the Agreement is made and entered this _ day of
, 2025, by and between the CITY OF MIAMI BEACH, a municipal corporation
existing under the laws of the State of Florida (the "City"), having its principal offices at
1700 Convention Center Drive, Miami Beach, Florida 33139, and CALVIN GIORDANO
AND ASSOCIATES, INC., a Florida Corporation having its principal office at 1800 Eller
Drive, Suite 600, Fort Lauderdale, Florida 33316 (the"Consultant").
RECITALS
WHEREAS, on May 10, 2019, the City issued a Request for Qualifications (RFQ) for a
land use, mobility, and economic development study of the City's Mixed-Use Entertainment
("MXE") district, also known as the Art Deco Cultural District ("ADCD" or the "District"); and
WHEREAS, on February 23, 2022, City Commission accepted the ADCD Vision Plan, in
concept; and
WHEREAS, on June 22, 2022, authorized the Administration to issue RFQ No. 2022-
436-ND for Architectural and Design Services for the Ocean Drive Corridor Improvements and
Lummus Park Enhancement Project, as proposed in the ADCD Vision Plan; and
WHEREAS, on October 26, 2022, the City Commission adopted Resolution 2022-32340
authorizing the City Manager to negotiate with the top ranked proposer, Calvin, Giordano &
Associates, Inc. (CGA) and on June 6. 2023, the city executed an Agreement, with CGA, in the
total amount of S2,720,049.70; and
WHEREAS, on June 9, 2023, CGA was issued a Notice to Proceed and commenced
meeting with the regulatory agencies and prior to commencing the data collection, traffic analysis
and modeling, it was necessary for CGA and the City to obtain concurrence from the regulatory
agencies; and
WHEREAS, concurrence from the regulatory agencies on the traffic study methodology
was obtained from Miami-Dade County Department of Transportation and Public Works (DTPW
in April 2024 and Florida Department of Transportation in May 2024; and
WHEREAS. the approved traffic study methodology resulted in additional manhours
necessary to satisfy both regulatory agencies, the collection of traffic data at additional
intersections, the evaluation of additional multiple scenarios and the preparation of additional
1961 of 2719
EXHIBIT 13
traffic models, and
WHEREAS, the approved traffic study methodology also required the consultant to
evaluate several projects impacting the area of study that were not contemplated at the time of
the execution agreement with CGA; and
WHEREAS, on October 30, 2024, the City Commission adopted Resolution 2024-3337,
directing the Administration to take the necessary next steps to implement lighting and sidewalk
improvements as part of the Ocean Drive Corridor Improvement project, and
WHEREAS, on March 25, 2025, CGA has submitted a request for additional services, for
the scope of work required to meet the requirements of the DTPW and FDOT approved traffic
study methodology in the amount of $254, 485.30, and for additional design services for the
implementation of lighting and sidewalk improvements along the Ocean Drive Corridor, in the
amount of 5286,422.24, for a total amount of 5540,907.54; and
WHEREAS Amendment No.1 will revise the total contract amount to $3,260,957.24; and
WHEREAS. the negotiated proposal submitted by the Consultant was reviewed and
analyzed by City staff and was found to be fair and reasonable; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 1.
2. MODIFICATIONS
(a) The Agreement is amended. as provided herein and in Schedule
"A" attached hereto.
(b) In consideration for the services to be performed under this Amendment
No. 1, City shall pay Consultant the not-to-exceed amount of $540,907.54, as provided
in Schedule "A", attached hereto,
(c)
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amendec, are unchanged and shall remain in
full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 1
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
1962 of 2719
EXHIBIT B
ATTEST:
Eric Carpenter, City Manager
Rafael E. Granath), City Clerk
ATTEST: CONSULTANT.
Calvin Giordano&Associates,Inc.
Secretary President
Print Name Print Name
1963 of 2719
•,Elk ",
85 ;: Calvin, Giordano n Associates Inca i
March 25,2025
bef" 'V "- Mr.David Gom
InterLrvDireaot,Capital lmp'ovement Projects
City of M iam•Beach
1700 Convention Center Drive
he 1 •-.d Miami Beach,Hmida 33139
RE. Not Scat ur of Dews Resulting from Changes in Traffic Engineering Scope of Work for
Ocean Drive and I unm m nark and Request For Addition'al Funds to Complete Agency-Required
Fr affi c Studies and to satiny the d aective received via the City Commi ssiOds Resolution.
a. DearMr Gomez
i..i -..o At the request of City Staff,we are providing a revision to this dorTment,originally issued to the
City on July 24, 2024. to include scope and fees ror additional services requested by Cry
- '-' Commosion Vola Resolution. Fur Fla(ty of the duocmenl, we have separated the two
component of this document as follows
c I Specific to the tong-term Improvements to Ocean Drive and Lummus Park: Scope edits
to address the traffic study require the nts of the Florida Department of Transport at.on
t.r {FOOT) and the Miami Dade County Depa ri me nt of Tin nsporta ion and Public Work;
ICTPWI
Exhibit A: fee breakdown for the traffic study component{5254,485.30}
b Revised Exhibit E: updated schedule from what was originally included in the
original contract to address the raffle study regcirements of FOOT and DI P W.
II. Specific to the Short-term Improvements to Ocean Drive: Addt a'Services requested
arp 'a nth - for the design, permitting and implementation of lighting and sidewalk improvements
along Ocean Drive.
C hibit F: fee breakdown for the short-term additional services 15 285.422 24)
b. Exhibit G:anticipated schedule for the short-term additional services
I. SPECIFIC TO THE LONG-TERM IMPROVEMENTS TO OCEAN DRIVE AND LUMMUS PARK:
We are her notifying the City of a delay:o the project schedule,and we are suom itti ng this
=1- s explanation of a change in scope of work for your review and action for architectural and
engineering services for the 0ctan Dive ono Lummu;Pork project.Tne modified scope of work,
as of today s date,results n a total fee increase of S254.485.30. Please note that this scope of
work reflects requirements included in final approved methodologies formally approved by the
Agencies laving Jurisdiction(AHI)'. the Nor da Department of Transportation IFDOTI and the
Vans cgasolnnrs corn Miami-Dade County Department of Transportation a no Public Works(DTPW) It is important to
1964 of 2719
EXH,BIT
ASAC 2_6262 Marto25,202S
Page2of'5
note that delays to this 'Part 1' of the contract may impact future components of the contract,
as those could tie dependent on the successful completion of'Part 1'.
ORIGINAL CONTRACT BACKGROUND
At the time of developing the scope of work for the project and during our initial scoping
meetings in December 2022 and January 2023,CGA advised the City that a scoping meeting with
both Miami-Dade County's Department of Transportation and Public Works (DTPW) and the
Florida Department of Transportation (FOOT) would be essential to ascertain what processes,
procedures, and standards they would apply to the required traffic evaluation methodology
necessary to secure a permit with both agencies. That advisement was made in order to derive
exactly what scope of work would be essential to meet the requirements of the agencies. The
City directed CGA to not conduct a preliminary meeting with the agencies and instead develop a
scope of work, based on assumpt ons CGA would make, with the directive that, once the
coordination process commenced with the agencies,if changes in the scope were needed then
they would be addressed at that time and any necessary changes to the contract would be
presented to Commission for approval.
Following receipt of the Notice to Proceed 01 (NTP-01), CGA drafted a methodology for traffic
study and evaluation, based on the assumptions that were made at the time of developing the
scope of work. The initial coordination meeting with the agencies occurred in August 2023,and
the team has met with both DTPW and FOOT Staff on several occasions to review their comments
to the various iterations of the methodology,to gather feedback and further comment, and to
seek consensus between the two agencies.
Approvals were received as follows:
• May 17, 2024—Approval on methodology received from FOOT
• May 24. 2024—FOOT-approved methodology submitted to DTPW far cuncurrency
• June 26, 2024—Approval on methodology received from DTPW
The current, approved methodology for study, resulting from the directives obtained from the
agencies during the coordination meetings, has substantially changed from the initial
assumptions that were made at the time of drafting the original scope of work.
IMPACTS TO'PART 1—TRAFFIC STUDIES'
In summary, those modifications to the Traffic Engineering methodology which impact the scope of work
include:
• An increase of 96-hour Average Daily Traffic(ADTs)data collection and evaluation
• An increase of 6-hour Turning Movement Counts(TMCs)data collection and evaluation at intersections
during the weekdays and weekends
• The addition of segment speed collections
• The addition of scenarios to be evaluated when determining the 'existing conditions' baseline, where
DTPW and FOOT differ in their legal positioning on what is to be determined as'existing conditions.'
• The addition of a scenario analysis that solely evaluates the modification of traffic patterns on all east-
west streets leading from Collins Avenue to Ocean Drive into one-way couplets to isolate the impact of
one-waging these street segments,which are required for Options 2 and 3 in the ADCD Plan.
1965 of 2719
EXHIBIT B
ASA of 22 6262 March 25,2625
Page l of 15
• A directed shift in the methodology basis from "travel forecasting models"to a hybrid model with the
potential for including"Dynamic Traffic Assignment(DTA)models,"as specifically requested by FDOT.
o Travel forecasting models represent the static regional travel analysis capability,whereas DTA's
microscopic traffic simulation models are superior for regional dynamic corridor-level travel
analysis. DTA models fill in the gap by enabling dynamic traffic to be modeled at a range of
scales that highlights impacts to the regional area.
o The change to DTA model based analyses came as a result of the confluence of several projects
and initiatives which will impact the study area within which Ocean Drive sits, which the
agencies require to be factored-in and reflected in the study, including the following list:
• The carrent'temporary' permitted conditions of Ocean Drive
• The current unpermitted conditions of the Ocean Drive "Promenade"
• The pending permit request by the City to the County for the closure of Espanola Way
between Washington Avenue and Collins Avenue.
• The submission to the County for an evaluation on a proposal to pedestrianize the
segment of Lincoln Road east of Washington Avenue.
• County plans for a forthcoming Bus Rapid Transit(BRT) infrastructure improvement on
Washington Avenue
(Please note that the agencies concerns lie at the confluence of how the sum of these projects
will impact traffic patterns and diversion throughout the context when compounded by the
suggested changes to Ocean Drive,contemplated in the 3 different scenarios being evaluated.
It is Important to note that if the City makes any additional requests for new permits for any
additional road closures or traffic modifications during our study-period and which are not
already contemplated in this study's methodology,the agencies may reject the results of any
findings and may require that any additional requested projects be added to the overall
evaluation at the time of considering the issuance of any permits, requiring the study to be
amended accordingly.)
POTENTIAL IMPACTS FROM FUTURE ANCILLARY PROJECTS
• Due to an "unpermitted"status of the Ocean Drive"Promenade,' DTPW has diverted from FDOT in the
determination of what is to be considered "existing conditions." Despite the fact that the current
configuration of the overall configuration of Ocean Drive (one-way southbound with dedicated bike
lanes) received a permit and which has been in-place following COVID,DTPW has taken the stance that
the "existing conditions"to be used when modeling the baseline for the project shall be the conditions
that existed pre-COVID. DTPW has directed us to utilize pre-COVID conditions and project them to
current date.
• An increase in the evaluation time and effort to perform the required DTA analyses. This necessitates
a heightened level of analysis,increased processing time, more comprehensive descriptions,extensive
documentation,additional exhibits, and a substantial organizational effort.On average, the number of
hours allocated per professional has substantially increased, primarily due to the escalated complexity
of the project,the increased diligence required for documenting and evaluating the data,and the more
extensive processes required for the analysis. Additionally,the required technical, specialty expertise
of the staff required to conduct the directed analyses has peen increased accordingly.
• It is important to note that this increase in scope also has impacts on the degrees and levels of
coordination needed among the assigned team members and the agencies,and as such also increased
the project management needs to ensure quality, cons•stency, and compliance with the agencies'
requirements, including several coordination meetings with the agencies.
1966 of 2719
EA-rBlT 6
MA nt 22 6262—Much 25 ]@r
Pagen:r IS
WORK PERFORMED TO-DATE
We continue to advance the project as much as we can,making every attempt to minimize the impacts that the
changes in the new methodology will have on the contracted sceedule.
• Data Collection: Besides the many coordination and working-session meetings we have had with DTPW
and FOOT, we have completed the collection of traffic data that both DTPW and FOOT agreed upon
including vehicular, pedestrian and cyclist data. That data was collected at the following locations:
• Washington Avenue,between 9th and 10'• Street
• Collins Avenue, between 9'"and 10th Street
• Ocean Drive,between 9th and 10th Street
• Washington Avenue, between 14'Street and Espanola Way
• Collins Avenue, between 14"Street and 14"Place
• Ocean Drive,between 14"Street and 14'" Place
• Inter-Departmental Stakeholder Meetings: The CGA design team has met with every contributing City
department stakeholders to introduce them to the project, discuss the parameters of the scope, and
solict data related to the design of Ocean Drive and Lummus Park. This initial inter-department
coordination will continue and be key to ensuring a successful project. The departments with whom we
met,with the oversight of CIP,include:
• Culture and Tourism
• Economic Development
• Environment and Sustainability
• Facilities
• Fire
• Green Space
• Parking
• Parks and Recreation
• Planning
• Police
• Public Works
• Urban Forestry
• Large-event Logistics Observation: In response to the importance Lummus Park plays in large event
planning and its impact as an economic generator for the City, CIP and CGA Staff met with various
departments during the set-up of the Air and Sea Show and the Food and Wine Festival,where CIP and
CGA Staff were able to observe and understand the various logistics and needs of preparing for and
planning for events of that scale. This is important due to the fact that one of the performative metrics
for a well-design Lummus Park includes the flexibility needed for large-scale engagements.
• Topographical Survey: We have finalized the topographic sarvey of the project site and are currently
coordinating and scheduling Community stakeholder meetings to commerce the public engagement
component of the project with 'listening sessons' that will serve as a basis for future design and
outreach efforts.
1967 of 2719
EX—IBI I B
ASA of-22-6262 Ma-ch IS.inn
Fag,4 of IS
SUMMARY OF ANTICIPATED IMPACTS
1. Due to the modification of the methodology, as directed by DTPW and FDOT, the project schedule will
be delayed. The original milestone was to make a presentation of findings and recommendations to
City Commission in April of 2024 for selection of a roadway configuration for Ocean Drive. That was
based on a schedule that had a methodology approved by early September 2023. The current delay
has pushed that milestone by a scale of months to possibly early Fall 2025.
II. SPECIFIC TO THE SHORT-TERM IMPROVEMENTS TO OCEAN DRIVE:
The City has requested that this scope be revised to add lighting and sidewalk improvements to enhance safety,
accessibility, and aesthetics along Ocean Drive, "which can be completed in a shorter timeframe," compared
to the Ocean Drive and Lummus Park Enhancement Project which "is a multi-year endeavor that involved
comprehensive design, permitting and construction" ` The goal for the project is to "implement the lighting
and sidewalk improvements as part of the voter-approved G.O. Bond Ocean Drive Corridor Improvement
Project.
Item C7 Al, City of Miami Beech Commission Agenda, doted October 30,2024
Our understanding of the request is to prepare design options and implementation strategies for improvements
that can be implemented in the short term. The request from the City is that short-term improvements be
designed in a manner so they can be transitioned into the long-term plans for Ocean Drive and Lummus Park.
Generally,the most effective manner to achieve this is to first arrive at a long-term design and determine where
all the critical infrastructure needs to be located, then reverse engineer a short-term implementation
component, particularly because the changes being suggested in the ADCD Plan are a large departure from the
existing conditions impacting roadway configurations,sidewalk widths,the location of drainage infrastructure,
lighting infrastructure, parking landscaping and irrigation. Modifying the existing conditions for a short-term
improvement that will then be retro-fitted to a future configuration will not translate 100%from the short- to
long-term phase;there will be components that will work for the short-term phase and will require to be undone
or-econfigured for the future phase, depending on the degree of changes being proposed. We recognize that
this may have a financial impact on the transit:on between phases. We will make every effort to minimize these
conditions and take this short- to long-term phasing strategy into consideration when evaluating and making
design recommendations.
To achieve this,this proposal acknowledges that reducing impacts to infrastructure that can either balloon the
budget or exacerbate the schedule will be an essential component to the project's success and will go a long
way to ensure that the project is implementable. Additionally,design decisions should reflect known limitations
that permit agencies will impose. These limitations should include.
1. Ensuring that the existing drainage patterns of the roadway remain unchanged. This will eliminate
prolonged times associated with design and permitting and eliminate costly upgrades to the existing
drainage infrastructure. This will result in the existing catch basins and curb-and-gutters to remain in
their current location without modification.
2. Ensuring that the existing roadway traffic configuration does not change from the current conditions,
including the current pavement marking and striping. The current permitted condition is a 1-way
southbound travel lave with separated bi-directional bike lanes. This will eliminate the requirement for
extensive traffic forecasting studies that require lots of time for scenario-building and traffic impact
modelling in order to secure a permit through Miami Dade County's Department of Transportation and
Public Works. These studies and evaluations are currently being undertaken as a part of the base Ocean
Drive and Lummus Park Enhancement Project. Additionally, we want to avoid triggering any required
reviews by Miami Dade County's Department of Transportation and Public Works for modifications or
changes to the pavement markings and signage.
1968 of 2719
EX-1B11 3
ASA 01 22 6262-Mrch 25.2025
Page6ct 15
3 Ensuring that all existing utilities remain unchanged. This will eliminate prolonged times associated
with performing utility coordination efforts with utility companies and costly effort to modify the
location of existing utilities.
Ensuring that any lighting improvements located on the west side of Ocean Drive are casting illumination
away from the shoreline,utilize turtle-friendly amber lighting,and are shielded to prevent light spill towards
the shoreline. This will e.iminate known pain-points with the Florida Fish and Wildlife's restrictions on lighting
that may impact turtle nesting habitat areas. It is important to note that ANY lighting improvement will require
a permit from FWC through the States CCCL Permit process,which at a minimum takes 6-K months to obtain a
permit. Not designing in conformance with the restrictions put in place by FWC may have the impact of halting
the project from proceeding. It is critical to understand that per the requirements of FWC, the resultant
illumination levels will be of a lower intensity and may therefore need additional lighting fixtures/strategies to
obtain higher levels of illumination, if so required by the City.
Given the above parameters, we recommend that the engineering and eventual implementation of the short-
term improvements be done in two parallel tracks.
• Track 1 should focus on sidewalk replacement, exc'usively. These improvements can be permitted
through the City's Public Works Department via a Right-of-Way permit and it allows the City to be in
control of the timeline to expedite reviews and obtaining the permit. This scope is drafted with the
understanding that a State issued CCCL permit is required, however because the scope is only sidewalk
replacement we don't anticipate much more effort than an initial standard review by the agency.
• Track 2 should focus on the lighting improvements. These improvements are subject to State permitting
processes and are on their own prolonged timeline. Separating the implementation of the lighting will
allow the sidewalk replacement to not be delayed by the State's required approval of the lighting. This
track should only truly impact the selection of fixtures and lamps(bulbs)—conduits, pull-boxes,wiring
and other needed electrical infrastructure can all be installed as a part of the sidewalk improvements in
Track 1.
Specific Exclusions to this'Short-term'Project:
• Modifications to any underground uti ity or service
• All coordination and permitting with any utility or service agency that has infrastructure within the
Ocean Drive Right-of-Way
• Geotechnical Engineering Design Services
• Subsurface Utility Exploration (SUE) services. This proposal is drafted with the assumption that there
are no utility conflicts that will impact this"Short-term project".
• Drainage Design
• Roadway Design and Traffic Engineering Design Services
• Landscaping and irrigation Design Services
• All services during bidding or construction
Specific Task Elements to Include.
TASK 1—DATA COLLECTION,EVALUATION, 30%CONCEPTUAL PLAN,PUBLIC OUTREACH,and HPB APPROVAL
• Attend kick-off meeting with City staff and internal staff to confirm project goals and schedule.
• Review any available record drawings, utility atlases, the topographic and roadway survey, and the
findings from any readily-available utility information furnished by the City, coupled with on-site
observations to identify potential conflicts to avoid in the short-term improvements.
1969 of 2719
EXHIBIT 9
ASA t:-22.6262— 2h;5.20)5
'Re 7 ar5
• Develop preliminary conceptual plans for design approaches and strategies for short-term improvement
options to be vetted by the City.
• Attend up to 6 design coordination meetings with various City Departments to identify impacts and
conflicts with the proposed designs and to solicit technical feedback and comments for modifications
to the design. The focus of these meetings will be to find solutions that do not trigger expensive
modifications to existing infrastructure and increase their ability to be implemented.
• Develop conceptual design approach.
• Once the concept is approved by City Staff, CGA shall prepare a presentation and the preparation of
necessary graphics to convey the improvements, for use in the public outreach process.
• Attend up to 6 meetings to arrive at a selection for a preferred option. These meetings are assumed to
be presentation meetings to City Commisson,City Commission Committees,Stakeholders,and Interest
Groups. The goal will be to solicit feedback from the public,stakeholders and elected officials on their
preferences and concerns for each option.
o Note that these meetings are not being scoped as public charrettes or half day or all-day design
workshops.
• Once a direction is approved from Commission,CGA will proceed to advance the conceptual design to
a Schematic(30%) Plans level.
c Prepare schematic plans showing the proposed improvements, based on and discussions with
City Staff. Submit the schematic plans to staff for evaluation and feedback. This plan will be a
30%level plan and will not include detailed engineering design yet.
o Refine the design options and obtain sign offs from the various critical departments in the City,
confirming that they have reviewed the designs and recommend their potential consideration.
At a minimum,these should include Traffic.Public Works, Facilities,Planning,Sustainabi lity,the
Police Department,the Fire Department,and OP.
• Update schematic plans based on City Staff directives, following public comments, and submit to the
City staff for review.
• Once reviewed by City Staff, CGA will prepare all necessary design documents to advance for review by
the Historic Preservation Board )HPB).
• Historic Preservation Board Approval
o Preparation of application package for the Historic Preservation Board.
• Attendance to up to 3 Historic Preservation Board meetings
• CGA shall not proceed to 60%plans/construction documents until the City has provided confirmation,
in writing,approving the conceptual design.
TASK 2—60%CONSTRUCTION PLANS PREPARATION
• Advance any design considerations to include requirements set in place as a condition of approval by
the Historic Preservation Board. Provided that any requirements imposed by HPB are within the scope
of work of this project, those requirements will be included as part of this contract. Where the
requirements extend beyond the scope of work of this contract, an Additional Services Agreement will
be required prior to commencing those efforts.
• Prepare 50%construction plans, including-
o Cover and General notes
o Demolition Plans
c Sidewalk Site Plans
• Specialty Paving Plans
o Site Construction Details
o SWPP Plans
1970 of 2719
EX-d91T h
AS4 Cl E2 626:—Mach S. f15
Pop°a of 15
,. Paving and Grading Flans
ra Lighting Photometrics Plan
o Electrical lighting Layout Plan
c Electrical Riser and Details.
• Prepare 60% level cost estimate.
• ConductC1A/QC of the 60%plans.
• Submit 60%plans to the City Departments for review.
• Attend one(1)all-day comment resolution'open-house' to review comments provided by the various
City departments. In order to expedite resolution from conflicting comments/directives, this all-day
'open-house' will allow the team to have targeted conversations to find resolutions to conflicting
directives received from different departments. The expectation is that 2-weeks prior to the scheduled
'open-house' all City Department comments and feedback are furnished to CGA for evaluation, as we
need to assess what critical resolutions are needed and who to schedule for a time-certain resolution
meeting.
• Prepare a comment response package.
• Modify the 60%plans to address all comments received and the resolution directives.
TASK 3—AGENCY PERMITTING
• Submit permits to:
o FDEP for a CCCL Permit
o FWC for a CCCL Lighting Permit.
• Meet with agencies to ensure all required documents are provided as needed to obtain final approval
of the overall plans.
TASK A—90%PLANS PREPARATION
• Prepare 90%construction plans.
• Prepare 90%-level cast estimate.
• Prepare 90%-level technical specifications(the City shall be responsible for all front end documents)
• Conduct QA/QC of the 90%plans.
• Submit 90%plans to the City Departments for review.
• Attend fine(1)half-day comment resolution 'open-house'to review comments provided by the various
City departments. The expectation is that 2-weeks prior to the scheduled 'open-house all City
Department comments and feedback are furnished to CGA for evaluation, as we need to assess what
critical resolutions are needed and who to schedule for a time-certain resolution meeting.
• Prepare a comment response package.
• Modify the 90% plans to address all comments received and the resolution directives and prepare the
package for permitting.
TASK 5—CITY-DEPARTMENT PERMITTING
• Submit permits to:
a City of Miami Beach Rightof-Way perm t.
• Submit to City of Miami Beach's Building Department for a dry-run review. (Note —the contractor will
make the official submittal to the Building Deeirtment.)
TASK 6—FINAL PLANS AND BID DOCUMENTS
• Make necessary modifications to the plans to address comments from the Right-of-Way permit and
'Dry-Run'permit process
1971 of 2719
Bli o
ASA Cl II 6262—March S.)0]S
Pau.g of.3
• prepare a comment response package.
• Finalize the 100%construction plans.
• Finalize the 100%-level cost estimate.
• Finalize the 100%-level technical specifications (the City shall be responsible for all front-end
documents)
• Conduct QA/QC of the 100%plans
• Submit the 100%package to the City for use during Bidding.
TASK 7-PROJECT MANAGEMENT
• Project&Client Management- Design team coordination during the design and permitting process to
ensure the project progresses on schedule. Tnis includes internal progress meetings,coordination with
the team, coordination with adjacent projects and development, answering/providing information
requests from the City or interested stakeholders, schedule updates, budget control and invoice
processing, addressing client comments, meeting minutes, and supporting documentation for design
and permitting. Overall client coordination to keep the City aware of the project's progress, budget,
schedule, and critical design decisions during the construction document preparation process.
• Quality Assurance/Quality Control - Review of the contract documents prior to each phase submittal
through internal disciplinary reviews,cross-checking,constructability review,as well an in-house review
by a professional not directly involved with the project. Note-The fees for this service are included in
each task when the QA/QC activity would occur
ASSUMPTIONS
The only services included in this contract are those specifically identified above. The following are additional
assumptions for this contract,inclusive of and beyond those stated elsewhere in this document'.
• Attendance to the identified public meetings are included. Attendance at additional meetings car be
billed at the contracted hourly rates.
• Permit application and review fees shall be the responsibility of the City.Any additional permit required
but not specifically listed or obtained by CGA are to be the responsibility of the awarded Contractor.
• For schedule assumptions, City shall provide CGA with submittal review comments within fifteen (1s)
working days of receiving them.
• in order to meet the schedule, the assumption is that City Staff will make reasonable efforts to make
themselves available for any required meetings.
• Engineering of improvements within the Right-of-Way are based on the assumption that the only
improvements needed for the roadway is milling and resurfacing the existing asphalt areas and that all
roadway sub-base are structurally sound and are not in need for repair.
• All work is assumed to be limited to and contained within the Ocean Drive right-of-way. This scope does
not include any impacts to the curb radii at the intersections of Ocean Drive with intersecting streets
and it does not include modifications to the existing crosswalk locations in the north-south direction
located on the west side of Ocean Drive.
• The scope is based on the assumption that the existing drainage on Ocean Drive is functonal and
sufficient.
1972 of 2719
•
EXCLUSIONS (SUBJECT TO ADDITIONAL FEES)
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MEETING ArrENDANCE
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1973 of 2719
FA iiL 111
Pette I:Of it
EXHIBIT A—PROPOSED FEE BREAKDOWN
(SPECIFIC TO THE LONG-TERM IMPROVEMENTS TO OCEAN DRIVE ANO LUMMUS PARK)
Total Additional Services Tees- $254,485.30
Task Description Additional Gees Required to Complete
Task LA-01 Coordination with Agencies S30 379 00
o Original Contract 566,937.00
o Proposed' 59/,816.00
Task IA-02 Data Collection $48.212.30
o Original Contract $52,30000
o Pronoced' 5100.512.30
Task LA 03 Scenario Lea nation S72,344.00
o Original Contract. $362720.00
v Proposed $435,264.CO
I ask LA 04 Report Pheparation 360,100 00
o Original Contract 562,28C.0O
o Proposed. 3122,380.0O
Reimbursables. 542,750 00
o There is a oosv bi dty that FDOT may requee acdi 'onal Die nam c Traffic Analyses on the data [bat has
been collected to eva lb ate/confirm tali b ratior of the data and findings of the.a rious scenarios that wit
be evaluated. -or the purposes of determining a cost amount for these passible additional analyses,
we are assuming that the total number of D'As that could potentially be requested may not exceed
three (3) addition' DTA5, each at a unit cost of 314,250 Oa It is our understanding that, as a
reimbursable expense,prior written authorization from the City shall be required prior to executing any
works tasks associated with them.
1974 of 2719
EX IBiI 3
ASA al-22 6262 Ma'tn 25.202S
Page 12 of f5
REVISED(2029.07.17)'EXHIBIT E'TO THE BASE CONTRACT
(SPECIFIC TO THE LONG-TERM IMPROVEMENTS TO OCEAN DRIVE AND LUMMUS PARK)
PROJECT SCHEDULE(REVISED)
The following are anticipated and estimated times for the completion of scope of work,as detailed in Schedule
A. Please note that,particdlariy with coordination and review of boards and agencies,some review and
approval processes may impact the schedule and prolong the duration of work beyond the control of Calvin,
Giordano&Associates, Inc.or its sub-consultants. These include'.
• Florida Department of Transportation
• Florida Department of Environmental Protection
• Florida Fish and Wildlife Conservation Commission
• Miami-Dade County Department of Transportation and Public Works
• City of Miami Beach Historic Preservation Board
KEY MILESTONE DATES(REVISED)
Overall,this project is estimated to take approximately 3.5 years to corn plete. Revisions to key estimated
milestone dates are identified as follows'.
Original Revised Date
06.09.2023 Notice to Proceed is issued
06.26.2024 Determination&Acceptance of Traffic Engineering Methodology
by MDC-DTPW on configuration options for Ocean Drive
- Revision Note'. Revised date resulting from the amount of time it
took to obtain reviews, approvals,and concurrency from both
DTPW and FDOT on the methodology and scope.
July.2025 City Commission to select and approve design cross section for
Ocean Drive
August 2025 FDOT Dynamic Traffic Assignment Study for selected cross-section to
commence
September.2025 Public Engagement for Lumm us Park Commences and continues
through October
December.2025 Anticipated target date for receipt of agency permits
February 2026 Completion of 30%Plans. Historic Preservation Board(HPB)
Pre-meeting
March.2026 HPB Final Submission
May. 2026 final approval by Historic Preservation Board for both Ocean
Drive and Lummus Park
August.2026 60%Plans Completed. Commence CCCL Permitting with FDOP
December.2026 90%Plans Completed. CCCL Permitting completed.
January. 2027 Finalize all permitting
February.2027 100%Plans for Ocean Drive
Notes'.
1 The projects delay is resulting from the amount of time it took to obtain reviews,approvals, and
concurrency from both DTPW and FDOT on the methodology and scope, and it reflects the time needed to
complete the studies requested by the agencies.
In order to make-up for the project time dedicated to obtaining and securing approvals to the traffic
engineering methodology and performing it,City Staff requested that the project be re-structured to expedite
the process by collapsing some scope items into congruent efforts. As such,this approach has resulted in
1975 of 2719
EXHIBIT d
MA 01 12 6262-March 25,tuss
Page 13ar15
modifications to the schedule where the work tasks associated with the original scope will be collapsed
accordingly.
ASSUMPTIONS
This schedule is tentative,as it is dependent on several assumptions and factors that are beyond the control of
Calvin,Giordano&Associates,Inc or its sub-consultants, all of which may impact the schedule and the
milestone dates furnished. The assumptions that have been made as a basis of this schedule include:
1 The schedule is based on the scope of work that has been furnished.
2. City Staff and City Commission will provide feedback on recommendations and requests with clearly-
stated,decisive directives,without requesting unreasonable amounts of design explorations or revisions
to the design approach.
3. City Commission is expected to select one of the three options for Ocean Drive,as generally described in
the adopted ADCD Plan. Directives to explore hybrid versions of the design options may require
additional design time and may prolong the overall schedule.
4. Review comments and feedback will be provided by City Staff within 2-weeks'time after plans and
design materials are furnished for City Staff review.
5. When design plans are furnished to City Staff for review and comment, all departments shall furnish
comments consistent with a thorough and complete review of the materials provided. Review
comments collected from the various City Departments will be provided wholesale and not piecemeal.
City Staff to review all comments obtained from internal departments and provide clear directions on
how to address each,either in writing or in a comment resolution meeting. Where delayed or after-the-
fact comments are received, accompanied with requests or directives for modifications to the design,
these will be evaluated to determine their impact on the overall schedule.
6. The courtesy review of the Historic Preservation Board will be accommodated in an abridged timeline
since formal approvals will not be sought at that specific meeting.
7. When requests for directives are provided to City Staff,City Staff will furrish clear, decisive directives
within 5 business days'time.
8. Miami-Dade County will furnish responses to studies,recommendations,and questions within a
reasonable amount of time,not to exceed 30 days.
9. City Staff will participate in coordination meetings with representatives of the Florida Department of
Environmental Protection and with representatives of the Florida Fish and Wildlife Commission in good
faith to find an acceptable'middle-ground'to achieve lighting throughout the project while balancing
the environmental restrictions surrounding turtle nesting and wildlife. Any impasses between City Staff
and FDEP/FWC shall only serve to prolong and delay the project.
10. Items placed on Commission and Committee agendas will be scheduled in a timely fashion and are
expected to be heard when scheduled and not deferred.
11, City Staff and Building Department review comments shall be clearly stated,thorough and specific to the
project.
It is important to note that delays may be cumulative and,depending on how the delayed task is situated within
the overall sequence of work,the time lost due to the delay may not he made up. As such, delays will be
evaluated on a case-by-case basis and the milestone dates will be revised accordingly.
1976 of 2719
F, *MI B
EXHIBIT F—PROPOSED FEE BREAKDOWN
(SPECIFIC TO THE SHORT-TERM IMPROVEMENTS TO OCEAN DRIVE)
At the request or City Staff,the following Lost breakdown is nrovided.
Task Description ees Required Fees Required
o Complete to Complete
Idewalk Lighting
eplacement Improvements
Task: Data Collection&Lvaluat on 2 96400
Concept Dei en&Outreach Process 32.80500
30%Schematic Plan 19,070.00 $ 6,804.30
HPR Approval 16,548 00
Task 2 60%Construction Plat:Preparation 82,73000 $ 21,600.00
Task 3 Agency Pe•mitting 13,49000 $ 6,236.00
Task 4 90%Plans Preparation > 33.81800 $ 12,030.00
Task 5 City-Department aermttting S 5 32400
Task6 Final Plans and Bid Docements $ 15,06600 $ 3,921-30
Sub-total S 222,815.00 $ 52,591.00
Task 7 Project Managerrent l4%%1 $ 8ill 2(XI 5 7,104 64
Total $ 231,727.60 $ 54,694.64
Total Fees'.
• Sloewalk Replacement Only $ 731727.6D
• Sidewalk Replacement«Lighting mprovements .S 64694.64=5286,422.21
1977 of 2719
•Ii B
EXHIBIT G—ANTICIPATED SCHEDULE
[SPECIFIC TO THE SHORT-TERM IMPROVEMENTS TO OCEAN DRIVE)
The following are anticipated and estimated n•-es for the completion of scope of work Please note that,
particularly with coordination anC review of wards and agencies,some review and approval processes may
impact the schedule and prolong the du eGon of wad beyond the cantro of Calve.G ordano&Assocetes Inc.
or its sub-consultants. These mclide:
• Florida Department of Environmental Protection
• Florida Department of Transportation
• Miami Dade County Department of'ransomtalion and Pubic Works
• City of Miami Beach Historic Preservatio^Board
KEY MILESTONE TARGET DATES
Key estimated milestone dates are identified as fonows.nosed on a receipt of an NTP no later than 400/2025
If the NTP s received later Tian the noted date,all milestones will need to he adjusters accordingly
Mid-lan1025 Finalize Data Collection&Evaluation
March.2025 Complete Public Outreach
April.2025 Presentation to City Commission
Apr 125.2025 Issuance of NI"
lune 2025 Prelimirary 30%Plans Comp ete,HPB Pre-Bid Meeting
luly.2025 HPB Fine Submittal
September.2C25 HPB Approval
December 7025 60%Constucton Plans Complete&Commence((CI Permit
April.2026 90%Construction Plans Completed;CCCL Permit Finalized
May 2026 Finalize ail Permitting
lune.2026 100%Co nstaction Plans Completed
1978 of 2719