2025 Amendment No. 4 To The Professional Service Agreement between CMB & The Salvation Army For Emergency Shelter Beds Docusign Envelope lD:70630378-E261-4C18-9A26-6E04D056783F [- —0
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AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
THE SALVATION ARMY
FOR EMERGENCY SHELTER BEDS
6/23/2025 I 11:15 EDT
This Amendment No. 4 ("Amendment") to the Professional Services Agreement, dated
March 21,2018, is entered into this day of ,2024,with an effective
date of March 21, 2025 ("Effective Date"), by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of
Florida, having its principal place of business at 1700 Convention Center Drive, Miami
Beach, Florida 33139 ("City"), and The Salvation Army, a non-profit Corporation, having
its principal place of business at 1907 NW 38m Street, Miami FL 33142("Contractor"),and
hereby amends the Agreement as follows:
RECITALS
WHEREAS, on September 25, 2017, the Mayor and City of Miami Beach adopted
Resolution No. 2017-30000, approving the award of Request for Proposal ("RFP") No.
2017-293-KB for Emergency Shelter Beds to Serve Homeless Population; and
WHEREAS, on March 21, 2018, the City and Contractor executed the Agreement
with respect to the Emergency Shelter Services (the Agreement), which services include
Emergency Housing and Emergency Shelter Beds, as set forth in Exhibit A and Exhibit B
of the Agreement; and
WHEREAS, Section 3.1 established a "not-to-exceed" limit of two hundred twenty-
seven thousand one hundred eighty-four dollars and ninety-four cents ($227,184.94) for
year one (1), two hundred thirty-four thousand dollars and forty-nine cents($234,000.49)
for year two (2), two hundred forty-one thousand twenty dollars and fifty-one cents
(241,020.51) for year three (3), two hundred forty-eight thousand two hundred fifty-one
dollars and twelve cents ($248,251.12) for year four (4), and two hundred fifty-five
thousand six hundred ninety-eight dollars and sixty-five cents($255,698.65) for year five
(5),for 20 beds per year;and
WHEREAS, the City may require a greater amount of beds per year than was
originally anticipated if it is to effectively manage the rise in demand for said beds and the
City Commission-approved resolution did not stipulate a"not-to-exceed"amount; and
WHEREAS,on February 28, 2019, the City Manager approved Amendment No. 1
to the Agreement removing the not-to-exceed amount; and updated the renewal terms of
the Agreement from a two (2) one-year renewal terms to two (2) two-year terms with the
approval of the City Manager; and
WHEREAS, on June 12, 2023, following the approval of the Mayor and City
Commission of item C2J at its December 14,2022 Commission meeting,the City Manager
approved Amendment No. 2 to the Agreement, authorizing the increase in daily bed rates
by 3% for each bed, increasing the approved rate to $36.08 per bed, per day, and
approving the purchase of a family room, inclusive of six (6)beds; and
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WHEREAS, on July 24, 2024, the City Commission approved Resolution 2024-
33188, approving Amendment No. 3 to the Agreement for the purchase of four (4)
additional shelter beds at the existing rate of$36.08 per bed, and further authorizing the
City Manager to add additional beds to the current Agreement based on need and budget
appropriation, and
WHEREAS, to address the rising demand for emergency shelter beds, the
Administration has also negotiated an additional nine (9) beds, at the same rate, for the
remainder of the Agreement's term, which ends on March 20, 2025; and
WHEREAS, the total cost for the thirteen (13) additional beds now amounts to
$73,098.08; and
WHEREAS, once Amendment No. 3 has been fully executed, the City's bed
inventory at the Salvation Army will total 32 single beds, one(1)family room (6 beds), and
four (4)after-hour beds for the Miami Beach Police Department("MBPD"); and
WHEREAS, the initial 5-year term of the Agreement with the Contractor ended on
March 20, 2023, with the option to extend the Agreement for an additional two (2), two(2)
year renewals; and
WHEREAS, the first renewal is set to expire on March 20, 2025; and
WHEREAS, in July 2024, when the City issued the Salvation Army an "Intent to
Renew"letter for the second renewal, the Contractor informed the City of an updated cost
matrix reflecting actual expenses for shelter bed maintenance, including food, case
management, and other services which exceeded the current contract rates; and
WHEREAS, based on these costs, the Contractor requested an increase from $36.08
to $47.00 per bed per day, which represented a significant increase beyond the current
contract rate; and
WHEREAS,following negotiations, the Administration and the Contractor agreed to a
fixed rate of$38.00 per bed per day for the second renewal term; and
WHEREAS, the Contractor has submitted its "Intent to Renew" letter to the
Procurement Department, noting that the renewal is contingent upon the City's approval
of the rate adyustment; and
WHEREAS,the Office of Housing and Community Services has identified funds within
its operating budget to cover the rate increase, effective March 21, 2025.
NOW THEREFORE,in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Contractor hereby agree to amend the Agreement as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
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2. MODIFICATIONS.
The Agreement is hereby modified (deleted items strusk threugka and inserted
items underlined)as follows:
a) Section 3.1 is hereby amended as follows:
Additional beds may be purchased at the same rate, per bed, per day, if
requested by the City and available. Rooms shall be made available to families
and shall include six(6) beds at a price of$36.08138.00 per bed, per day.
b) The fixed fee price per bed, per day, is hereby adjusted to reflect a 5%
increase, for a fixed fee price of$38.00 per bed, per day.
All expenditures are contingent upon budget appropriation.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and shall remain in
full force and effect.
4. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF,,the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
�DoeuSigned by:
By: facatt Gramado
-FraTZTr8rdiSnado, Eric T. Carpen r
City Clerk City Manager
6/23/2025 I 11:15 EDT APPROVED AS TO
FORM& LANGUAGE
Date &FOR EXECUTION
i 4-1 4,),NA--- 02/ )//S
jrpity Attorney ' Date
FOR CONTRACTOR: THE SALVATION ARMY
ATTEST:
p-. ken"-Dav rk
By: .; rt:5v.kun;Apt'30.702%08:3I EDT) K:'nt O:,:s!Apr;9,:i))5 19:40 EDT)
Secretary Commander
Michelle Wilson Kent Davis
Print Name Print Name
04/30/2025
Date
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2025-33519
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH THE SALVATION ARMY
FOR EMERGENCY SHELTER SERVICES, AMENDING SECTION 3.1 OF THE
AGREEMENT, "FIXED FEE"TO STIPULATE THE RENEWAL TERMS OF THE
AGREEMENT; APPROVING THE INCREASE IN THE DAILY BED RATE FOR
EMERGENCY SHELTER BEDS FROM$36.08 PER BED, PER DAY, TO$38.00
PER BED,PER DAY;AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AMENDMENT.
WHEREAS,on September 25,2017, the Mayor and City of Miami Beach ("City")adopted
Resolution No. 2017-30000,approving the award of Request for Proposal("RFP")No. 2017-293-
KB for Emergency Shelter Beds to Serve Homeless Population;and
WHEREAS,on March 21,2018, the City executed an Agreement with the Salvation Army
("Contractor') with respect to the Emergency Shelter Services (the Agreement), which services
include Emergency Housing and Emergency Shelter Beds, as set forth in Exhibit A and Exhibit B
of the Agreement;and
WHEREAS, Section 3.1 of the agreement established a "not-to-exceed" limit for twenty
(20)beds per year; and
WHEREAS,on February 28, 2019, the City Manager approved Amendment No. 1 to the
Agreement, removing the not-to-exceed amounts; and updated the renewal terms of the
Agreement from two (2) one-year renewal terms to two (2) two-year terms with the approval of
the City Manager; and
WHEREAS,on June 12, 2023, following the approval of the Mayor and City Commission
of item C2J at its December 14, 2022 Commission meeting, the City Manager approved
Amendment No. 2 to the Agreement, authorizing the increase in daily bed rates by 3% for each
bed, increasing the approved rate to $36.08 per bed, per day, and approving the purchase of a
family room, inclusive of six (6) beds; and
WHEREAS, on July 24, 2024, the City Commission approved Resolution 2024-33188,
approving Amendment No. 3 to the Agreement for the purchase of four(4)additional shelter beds
at the existing rate of$36.08 per bed, and further authorizing the City Manager to add additional
beds to the current Agreement based on need and budget appropriation, and
WHEREAS,to address the rising demand for emergency shelter beds, the Administration
has also negotiated an additional nine (9) beds, at the same rate, for the remainder of the
Agreement's term, which ends on March 20, 2025; and
WHEREAS,the total cost for the thirteen(13)additional beds now amounts to$73,098.08;
and
WHEREAS, once Amendment No. 3 has been fully executed, the City's bed inventory at
the Salvation Army will total 32 single beds, one (1) family room (6 beds), and four(4)after-hour
beds for the Miami Beach Police Department("MBPD'); and
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WHEREAS, the initial 5-year term of the Agreement with the Contractor ended on March
20, 2023,with the option to extend the Agreement for an additional two(2), two(2)year renewals;
and
WHEREAS, the first renewal is set to expire on March 20, 2025; and
WHEREAS, in July 2024, when the City issued the Salvation Army an "Intent to Renew"
letter for the second renewal,the Contractor informed the City of an updated cost matrix reflecting
actual expenses for shelter bed maintenance, including food, case management, and other
services which exceeded the current contract rates; and
WHEREAS, based on these costs, the Contractor requested an increase from $36.08 to
$47.00 per bed per day, which represented a significant increase beyond the current contract
rate; and
WHEREAS, following negotiations, the Administration and the Contractor agreed to a
fixed rate of$38.00 per bed per day for the second renewal term; and
WHEREAS, the Contractor has submitted its "Intent to Renew" letter to the Procurement
Department, noting that the renewal is contingent upon the City's approval of the rate adjustment,
and
WHEREAS, the Office of Housing and Community Services has identified funds within its
operating budget to cover the rate increase, effective March 21, 2025; and
WHEREAS, the impact amount will result in an estimated additional cost of $15,644.15
for 194 days left in the fiscal year; and
WHEREAS, the Administration recommends approving Amendment No. 4 to the
Professional Services Agreement with the Contractor, amending the Fixed Fee to stipulate the
terms of the second renewal term, commencing on March 21, 2025, and expiring on March 20,
2027.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Amendment No. 4 to the Professional Services Agreement with the
Salvation Army for Emergency Shelter Services, amending Section 3.1 of the Agreement, "Fixed
Fee" to stipulate the renewal terms of the Agreement; approve the increase in the daily bed rate
for emergency shelter beds from $36.08 per bed, per day, to$38.00 per bed, per day; and further
authorize the City Manager to execute the Amendment.
PASSED AND ADOPTED this day of fe"472025.
ATTEST:
b�y• x=n Steven Meiner, Mayor
� 11
J•�
APPROVED AS TO
Rafael E. Granado, City Clerk FORM & LANGUAGE
&FOR EXECUTION_La),
City Attorney Date
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MI /t ) B E ^ C)1 Contract/Document Routing Form
17-293-01 Amendment No.4 to the Professional Services Agreement between the City and the Salvation Army
Salvation Army Office of Housing and Community Servi
A46a A.Tsrce 1 """ 611.8/2025 4 2:02 cnT David Martinez
_41202r
X Type 1—Contract,amendment,change order or task order resulting from a procurement issued competitive solicitation.
Type 2—Other contract,amendment,change order or task order not resulting front a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
1 Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type 5-Grant agreements with the City as the grantor Other:
On September 25,2017,the City Commission approved the award and execution of an Agreement,pursuant to Request for
Proposal(RFP)No.2017-293-KB,with the Salvation Army(the"Contractor")to provide emergency shelter beds to serve the
homeless population.The Agreement was executed on March 21,2018,for emergency shelter beds,and it included an initial
term of five(5)years,with the option of two one-year renewal terms at the City Manager's option and a not-to-exceed amount
for each service year.Since its execution,the Agreement has been amended as follows:
• Amendment No.1,executed on February 29,2019,to remove the not-to-exceed amount inadvertently incorporated
in the Agreement and to correct the renewal terms from two one-year renewals to two two-year renewal terms
with the City Manager's approval.
• Amendment No.2,executed on June 12,2023,following the City Commission's approval of item C21 at its December
14,2022 Commission meeting,to increase daily bed rates by 3%for each bed,increasing the approved rate to$36.08
per bed,per day,and approving the purchase of a family room,inclusive of six(6)beds.
• Amendment No.3,executed March 17,2025,following the City Commission's adoption of Resolution 2024-33188,
to purchase an additional thirteen(13)emergency shelter beds for an estimated annual cost of$73,098,increasing
the City's shelter bed inventory to a total of thirty-six(36)single beds and one(1)family room,inclusive of six(6)
beds.
The initial 5-year term of the Agreement with the Contractor ended on March 20, 2023, with the option to extend the
Agreement for an additional two(2),two(2)year renewals.The first renewal term option of two(2)years was exercised and
ended on March 20,2025. Prior to the expiration of the first renewal term,the Contractor advised the City that a second
renewal term would be contingent upon a daily bed rate increase to help offset operational costs.The Administration and
Contractor negotiated and agreed on a fixed renewal rate of$38.00 per bed,per day for the second renewal term,effective
March 21,2025,and expiring March 20,2027.
This item seeks the City Manager's approval of Amendment No.4 to the Agreement, pursuant to Resolution 2025-33519,
passed and adopted on February 26,2025,increasing the daily bed rate from$36.08 per bed,per day,to$38.00 per bed,per
day,as this increase is necessary to continue providing uninterrupted services under the Agreement.
March 21,2018-March 20,2023(5 years) 1 Two(2),two(2)year renewals I March 21,2018-March 20,2027(9 Years) J
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a s � - r��.i//'��,ti z .
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Grant Funded: maim No 1111 State Federal Other
•
IS Y % ACMOXZ i: ariN�{Y daiyl gn20;2„ni -A�� >t
1 $15,644.15 Homeless Services: Yes X No
011-0560-000349-23-405-575-00-00-00-
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
the annual adopted operating budget.
City Commission Approved: X Yes I No Resolution No.: CC Agenda Item No.: _CC Meeting Date:
2025-33519 C7 H 2/26/2025
If no,explain why CC approval is not required:
Legal Form Approved: I X Yes 1 ( No 4 If no,explain below why form approval is not necessary:
yyy���qg a // AY. % a / (•</ .i .tr.//' i
Procurement: ..,... Grants: N/A
Kristy Bada &port., C,i 6/17/2025 I 8:4 EDT
Budget: Information Technology: N/A
Aarti Ramsubhag If 6/17/202S I 10: 4 EDT
Budget:
Tameka Otto Stewart
toitO1040025 111 39 EDT
Risk Management: 1� Fleet&Facilities: N/A
Human Resources: N/A Reviewer:
Monica Garcia 1k4 6/10/202S f 8:1)9 EDT