Sponsorship Agreement between CMB & GroundUP Music Foundation, Inc. (2025) Docusign Envelope ID:552A3318 D96D-40E0-9690-B7ACF0053554
2a25- 33 ���
2025 GROUNDUP MUSIC FESTIVAL• SPONSORSHIP AGREEMENT
THIS AGREEMENT is made and entered into this 13111 day of
Date), , 2025 ve
by and between the City of Miami Beach, Florida, a Florida munici al corporation, with'
offices at 1700 Convention Center Drive, Miami Beach, FL 33139 (the ity'), and GroundUP
Music Foundation, Inc. a Florida not for profit organization, whose address is 4704 North Bay
Road, Miami Beach, FL 33140("Event Organizer)(altogether, the 'Agreement').
WITNESSETH:
WHEREAS, Ground UP Music Foundation, Inc., the applicant for the Ground UP Music
Festival, is a Florida not-for-profit corporation seeking a special event sponsorship in the amount
of$25,000.00; and
WHEREAS, the Ground UP Music Festival took place on February 8-9,2025,at the iconic
Miami Beach Bandshell, and the adjacent Bandshell Park,delivenng an immersive,authentic and
optimal experience for both musicians and fans with a line-up of artists such as Snarky Puppy,
John Scofield Trio featuring Vicente Archer and Bill Stewart, Ms. Lisa Fischer, Gaby Moreno, Eric
Gales, Bill Frisell Trio featuring Thomas Morgan & Rudy Royston, and others; and
WHEREAS, one of the most central aspects to the GroundUP ethos is diversity in every
sense of the word -diversity of genre, style, geography, culture, race, age, and gender-as well
as remarkable diversity among artists and attendees, with the Festival drawing regularly crowds
of passionate music lovers and musicians from 50 states and 55+ countries; and
WHEREAS, the Mayor and City Commission wish to approve a one-time sponsorship
request in the amount not to exceed $25,000.00; and
WHEREAS, furthermore, the City's current funding guidelines restrict organizations that
receive funding from the Miami Beach Visitor and Convention Authority(MBVCA)from applying
for the Special Event Sponsorship Program or the Cultural Arts Council grants, however, the
Special Event Sponsorship Program guidelines allow an applicant to seek both VCA grant and a
Special Event Sponsorship if approved by the Mayor and City Commission; and
WHEREAS, authorizing the GroundUP Festival to obtain approval to access both a VCA
grant and a Special Event Sponsorship would significantly enhance the scope and quality of th
event; and
WHEREAS, thus, the Mayor and City Commission authorize the eligibility of the
GroundUP Music Festival, Inc., to apply for a grant from the VCA and to seek funding through
the Citys Special Event Sponsorship Program, starting from Fiscal Year 2026.
NOW, THEREFORE,in consideration of the mutual promises and covenants made herein,
City and Event Organizer agree as follows:
1. The above recitals are true and correct and are incorporated by reference herein.
2 The Term of this Agreement will commence on the Effective Date set forth above and shall
expire following the conclusion of the 2025 Event and Event Organizer's completion of all of
its obligations hereunder, unless terminated earlier in accordance with this Agreement.
Docusign Envelope ID:552A3318-D96D-00EO-9690-6]ACF0053554
3. Event Organizer shall be solely responsible for producing and promoting all aspects of the
Event, including securing private sponsors and vendors to participate in the Event. The
Event Organizer has advised the City that the Even( shall be known and promoted under
the title of the 'GroundUP Music Festival'. Event Organizer shall be responsible for the
conduct and operation of the Event and will provide the appropriate officials to conduct the
Event. Except as specified herein for the remainder of the term of this Agreement, the City
is under no obligation to fund subsequent Events.
4 The term "Evenr as used herein shall include the event described in the recitals to this
Agreement. Further, City shall not be a party to any independent contracts that the Event
Organizer may enter into with other organizations, contractors, or participants In the Event
and/or supporting activities, nor shall City be liable to such third parties. Event Organizer shall
not represent that it is an agent, official, authorized representative or employee of City.
5. Subject to Event Organizer's compliance with its obligations under this Agreement, City is
responsible for the following:
a) Subject to Event Organizers compliance with its obligations under this Agreement and an
annual appropriation of funds at the City Commission's sole discretion, City shall provide
Event Organizer with sponsorship funding for the purposes specified herein, in the amount
of$25,000.00 for the 2025 Event; provided, however, that no more than 15 percent of the
Citys total sponsorship contribution may be disbursed in advance of the Event. All
remaining cash contributions shall be made on a reimbursement basis, following the
conclusion of the Event, and following Event Organizer's submission, and the City's
acceptance, of the final report referenced in this Agreement.
6. Event Organizer shall be responsible for any and all compensation that may be due to any
and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors,
and participants, and City shall have no such responsibility, obligation or liability. City shall
not be responsible or liable to competitors for prize money payments, or to any third party for
any aspect of the production of the Event.
7. Warranties. Event Organizer warrants and represents that it has all necessary rights,
authority, licenses and permits necessary to enter into this Agreement, to grant the rights
and licenses herein granted, and to carry out its responsibilities as set forth herein. Event
Organizer shall utilize the sponsorship benefits and conduct and operate the Event in
accordance with all applicable laws, and without endangering others or violating their rights.
8. Sponsorship benefits. In consideration of the City sponsorship funding described in this
Agreement, and the mutual promises made herein, Event Organizer shall provide
sponsorship benefits to the City which, at a minimum, shall include the sponsorship benefits
set forth in Section 9 of this Agreement.
9. Public benefit program. Event Organizer shall provide a public benefit program to be made
available to City of Miami Beach residents. The Event's public benefit program shall include
the following, wherever permissible and applicable within the Event footprint:
A. The Ground Up Foundation will give to the Unidad Senior Center 20 Complimentary
Passes for the Event.
B. For Miami Beach Residents the code is LOCALSONLY for 15% off admission passes
Free Master Class
2 ��
Docusign Envelope ID:552A3318-096D-40E0-9690-B7ACF0C53550
C. Multi-Grammy award winning jazz fusion band, Snarky Puppy will host an Open
Rehearsal and OFA in preparation for their "Family Dinner' set al Ground Up Festival.
This event is free to the public and will include over 300 students from MDCPS and
Young Musicians Unite, a non-profit organization that provides free in-school music
education in over 40 partner schools around Miami-Dade.
10. Final report. The Event Organizer must provide, within 30 days of the completion of the
Event, a Final Report, detailing the following:
• Third-party verification of Event outcomes including, without limitation, event
attendance figures with proven method of collection, media impressions generated by
the event, photos and videos of the event;
• The implementation of the public benefit program, including statistics relating to how
many residents,seniors,and children were served,and how this program was marketed
and communicated to the residents; and
• All supporting documentation required under Section 5 for the payment of the Cash
Sponsorship; and
• Vendor and community feedback.
11. Sponsorship Requirements
The following is a list of publicity and credit requirements for events or programs receiving
financial or in- kind support from the City of Miami Beach(if applicable):
A. Prominently display City of Miami Beach logo in all promotional marketing materials
related to the event/program including, but not limited to, advertisements, brochures,
websites, e-mails, newsletters, banners, posters, event programs, and other print
and/or electronic publications in a manner where the City logo is displayed before
sponsors of lesser value,and placed in the most prominent position amongst sponsors
of the same level.
B. Live announcement(s)during the event by emcee
C. Operate within the requirements of all City of Miami Beach existing sponsorships
including the non-alcoholic pouring rights agreement with PepsiCo who is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
Energy Drink category. As well, all soda and water must be served in non-plastic
containers.
D. All complimentary tickets provided by an event/event producer shall be
consistent with the City Commission established policy for the distribution of tickets
and the City's Administrative Guidelines for Distribution of any tickets and must be
sent to the attention of the Director of the Tourism and Culture Department, located
at 1755 Meridian Avenue-5th Floor, Miami Beach, FL 33139.
12. Event Organizer is responsible for the following:
A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the
Event Site. All sales of soft dnnks or other beverages must be in compliance with the
City's beverage contract. Event Organizer will collect all proceeds from Event
concessions. City shall have no responsibility, obligation or liability relating to vendor
concessions. Event Organizer shall be solely responsible for ensunng that all vendors'
3
Dacusign Envelope ID:552A3318-D96D40E0-9690-57ACF0053554
services are provided in accordance with all applicable laws, including,without limitation,
all food service, food handling, and alcoholic beverage and license regulations.
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of
the City Code, as may be amended from time to time, Event Organizer shall not sell,
use, provide food in, or offer the use of expanded polystyrene food service articles(as
defined in City Code Section 82.7) within the Event Site. A violation of this section
shall be deemed a default under the terms of this Agreement. Notwithstanding the
above, this section shall not apply to expanded polystyrene food service articles used
for prepackaged food that have been filled and sealed prior to receipt by Event
Organizer.
2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-
8 of the City Code, as may be amended from time to time, Event Organizer shall not
sell, use, provide food in, or offer the use of single-use plastic beverage straws or
single-use plastic stirrers (as defined in City Code Section 82-8)within the Event Site.
A violation of this section shall be deemed a default under the terms of this Agreement.
Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event
Organizer from providing a beverage with, or offering the use of, a single-use plastic
beverage straw or single-use plastic stirrer to an individual with a disability or medical
condition that impairs the consumption of beverages without a single-use plastic
beverage straw or single-use plastic stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which
provides that it is unlawful for any person to carry any expanded polystyrene product,
single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park
within the City. It is also unlawful for any business to provide single-use plastic
beverage straws or single-use plastic stirrers with the service or delivery of any
beverage to patrons on any beach within the City. Notwithstanding the above, the
provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and
single-use plastic stirrers shall not apply to a person or patron with a disability or
medical condition that impairs the consumption of beverages without a single-use
plastic beverage straw or single-use plastic stirrer.
Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the
City Code, as may be amended from time to time, Event Organizer shall adhere to City
prohibition regarding the sale or use of expanded polystyrene food service articles, single
use plastic beverage straws, and single-use plastic stirrers.
B, Event Organizer shall be responsible for handling all media vendors and organizations
and will be solely responsible for handling all issues relating to the media vendors.
C. Event Organizer shall retain any and all rights to the Event, including any rights
associated with Event-related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with
respect to the activation of the Event, City, at its sole discretion, may monitor and
conduct an evaluation of Event Organizer's implementation of the Event. Event
Organizer agrees to cooperate with City to promptly address any deficiencies or
concerns the City may have in connection with the Event.4
,� //�
Docusign Envelope ID:552A3318-1)96D-40E0-9690-e7ACF0053554
E. Event Organizer hereby grants City a non-exclusive license and right to use the title of the
Event or any photographic, video, audio or other footage of the Event, in connection with
any Oty produced publication, Including the City produced magazine or any City media
outlets, such as MBTV. This section shall survive the termination or expiration of this
Agreement.
F. Event Organizer shall purchase and obtain all required Event Insurance policies for
General Liability coverage in the amount of at least $1,000,000.00 General Aggregate;
$1,000,000.00 Products/Completed Operations; $1,000,000.00 Personal and
Advertising Injury; at $1,000.000.00 per occurrence, covering City, and all participants,
no later than 10 days prior to the Event, and Event Organizer shall provide a Certificate
of Insurance evidencing such coverage to the City's Risk Manager.Event Organizer shall
also provide liquor liability insurance in the amount of $1,000,000.00 and Host liquor
liability insurance in the amount$1,000,000.00. All insurance policies shall name City as
additional insured and Certificate Holder.
G. Event Organizer shall obtain all applicable federal, state and local approvals, permits
and licenses relating to the Event and any activities related thereto. Event Organizer
shall maintain its good standing in accordance with the laws of the State of Florida and
the City of Miami Beach Code of Ordinances ("City Code'), and shall comply with any
federal, state, county or City Code requirement applicable to Event Organizer or to the
Event Organizers operation its business or other activities in the City of Miami Beach,
including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s)
that may be required for any business activity, timely making payment of all taxes, fees
or charges that may be due to the City. Event Organizer shall promptly take corrective
action to correct any City Code violation or notice of violation issued by any governmental
agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to
comply with the terms and conditions of any lease, contract, or other grant agreement
that Event Organizer may have separately entered into with the City, if any ("Other City
Contracts"). Any failure by Event Organizer to comply with any provision of the City
Code applicable to Event Organizer, or any breach or default by the Event Organizer of
any covenant or other term or condition contained in any Other City Contracts(after the
passage of any applicable notice and cure provision set forth therein), shall, at the option
of the City, be considered an event of Default(as such term is defined more fully below).
in which event the City shall be entitled (but in no event required)to apply all rights and
remedies available to the City under the terms of this Agreement by reason of an Event
Organizers breath or failure to comply with said obligations.
H. Event Organizer shall indemnify and hold harmless the City and its officers, employees,
agents, and contractors, from and against any and all actions (whether at taw or in
equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful
death,or loss of or damage to property,which the City or its officers,employees,agents,
and contractors may incur as a result of claims, demands, suits, causes of action or
proceedings of any kind or nature arising out of, relating to, or resulting from the
performance of this Agreement by Event Organizer or its officers, employees, agents,
servants, partners, principals or contractors, or Event Organizers use of the Event Site,
including, without limitation, any claim that any aspect of the Event infringes upon any
third-parry's existing copyrights, trademarks, trade names, or other intellectual property
or proprietary rights. Event Organizer shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits, or actions of any kind or
5 (fh J
Docusign Envelope ID:552A3316-096D-0aE0-969487ACF0C53554
nature in the name of the City, where applicable, Including appellate proceedings, and
shall pay all costs, judgments, and attorneys' fees which may issue Thereon. Event
Organizer expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided, shall in no way limit Its obligation, as set forth
herein, to indemnify, hold harmless, and defend the City or its officers, employees,
agents, and contractors as herein provided.
13 Events of Default, Termination of Agreement for cause, and Remedies.
A. The following shall constitute events of default:
i. Any material misrepresentation, written or oral, made by Event Organizer and/or
its representatives to City.
ii. Failure by Event Organizer to timely perform and/or observe any of the terms and
conditions of this Agreement.
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may,at the sole option of City,
operate as an automatic forfeiture of any rights or benefits conferred under this
Agreement, and accordingly, City reserves the right to revoke the fee waivers,
discontinue the funding provided for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default of any of its obligations under this
Agreement, Event Organizer shall be liable for all damages, costs and expenses arising
out of or related to its default. In the event of a default, City reserves all legal remedies
available to it, including but not limited to termination of this Agreement for cause, which
termination may be effected upon ten(10)days written notice to Event Organizer. In the
event of any such termination, City shall have no further obligation or liability to Event
Organizer.
14. Event Organizer shall not assign its rights or obligations under this Agreement without the
City's consent. Any purported assignment in violation of this section shall be void and shall
constitute an event of default hereunder.
15. Event Organizer shall keep accurate and complete books and records of all receipts and
expenditures relating to this Agreement, in accordance with generally accepted accounting
principles, and shall retain such books and records for at least four(4) years after completion
of the Event. At the request of the City, Event Organizer shall provide the City (and/or its
designated representatives) reasonable access to its files, records and personnel during
regular business hours for the purpose of making financial audits, evaluations or verifications,
program evaluations, or other verifications concerning this Agreement, as the City deems
necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial
records of the Event Organizer related to this Event.
16. This Agreement shall constitute the entire agreement between the parties,and no warranties,
inducements, considerations, promises or other references shall be implied or impressed
upon this Agreement that are not expressly addressed herein.
Docusign Envelope ID:552A3318-D96D-40E0-9690-B7ACF0053554
17. This Agreement shall be governed as to performance and interpreted in accordance with the
laws of the State of Florida. Any claim or dispute arising out of the terns of this Agreement
shall be litigated in Miami-Dade County, Florida.
18. It is expressly understood and agreed that this Agreement Is for the duration of this Event only
and that Event Organizer has no right or privilege other than that expressly provided herein.
19. Event Organizer agrees that nothing herein contained is intended or should be construed as
in any way creating or establishing the relationship of partners or joint venturers between City
and Event Organizer. In no event shall Event Organizer represent to any third party that it is
acting as an agent, representative or on behalf of City for any purpose or in any manner
whatsoever.
20. City's right to suspend activities or remove persons from event site. The City Manager shall have
the authority to suspend all or any part of the activities of Event Organizer when, in the Cdy
Manager's sole judgment and discretion, such activities may be or are detrimental to the public or
to the City, or if the City has reason to believe any law or ordinance is being violated by Event
Organizer, its agents or employees. City reserves the right through the City Manager, to suspend
or terminate use of the Event Site if visitors become unruly, and to reject any sponsor,
presentation, material or item which is or may be, in the sole opinion of the City Manager,
hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group
of persons. The decision of the City Manager in such regard shall be final, binding and conclusive.
21. Termination for Convenience.
a. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City
Manager decides to discontinue the Event,at the City Manager's sole and absolute discretion,
for any reason or no reason whatsoever, for the convenience of the City. The City Manager
shall notify the Event Organizer, in writing,of the City's termination of this Agreement.
b. The Event Organizer may elect, during the Term of this Agreement, to terminate this
Agreement and no longer conduct the Event. If the Event Organizer elects to terminate
this Agreement, the Event Organizer shall notify the City in writing prior to the December
30. If the Event Organizer elects not to conduct the Event or elects not to seek an
extension of the terms of this Agreement, this Agreement will automatically terminate.
22. GOVERNING LAW AND ATTORNEYS FEES:This Agreement shall be governed by the laws
of the State of Florida, with venue lying in Miami-Dade County. In the event of any dispute
which arises out of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and costs, including bankruptcy and/or appeal if any.
23.ASSIGNMENT: No assignment of the rights, interest or obligation under this Agreement shall
be made by either party without the written consent of the other.
24. AMENDMENT: No modification amendment or alteration of the terms or conditions contained
herein shall be effective unless contained in a written document executed by the parties
hereto, with the same formality and of equal dignity herewith.
25. EXTENT OF AGREEMENT: This Agreement represents the entire and integrated Agreement
between City and Event Organizer and supersedes all prior negotiations, representations or
agreements either written or oral.
7e-"/'
Docusign Envelope ID:552A3316-D96o30E0-9690-B7ACF0C53554
26. NOTICE:Whenever any party desires to give notice to any other party, it must be given by written
notice sent by registered United Stales mail,with return receipt requested,addressed to the party
for whom it is intended at the place designated below and the place so designated shall remain
such until they shall have been changed by written notice in compliance with the provisions of this
section. For the present, the parties designate the following as the respective places for giving
notice
CITY:
City of Miami Beach
1700 Convention Center Drive
Miami Beach. Flonda 33139
Attn: City Manager
EVENT ORGANIZER:
GroundUP Music Foundation, Inc.,
do Paul Lehr
4707 North Bay Road
Miami Beach, FL 33140
27. CORPORATE STATUS: This Agreement shall automatically terminate if, within thirty (30)days
from execution of this Agreement, Event Organizer does not provide City with proper
documentation evidencing that Event Organizer is registered to do business in the State of Florida.
The remainder of this page Is intentionally left blank
8
Docusign Envelope ID.552A3318-D96D-40E0-9690-67ACF0C53554
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
1 I � �
Rafael E. Granado By. L l� v i
City Clerk Eric Carpenter
City Manager
Date JUN 2 3 2025
4" tt APPROVED AS TO
[ 1O FORM & LANGUAGE
thitO R
r OWED;n &FOR EXECUTION
RcHw;b.= h i"�'OI'�5
717
City Attorney 4;t Date
FOR EVENT ORGANIZER: GroundUP Music Foundation, Inc.
ATTEST:
By:
Lens, KooRSE PAVI T Le r'-CEO
Print Name/Title Print NameTtle
M4.y (Q32o2S
Date
9
Docusign Envelope ID:552A3316-D96D-40E0-9690-B7ACF0C53554
EXHIBIT "A"
SPONSORSHIP/MARKETING BENEFITS:
• Event shall have a robust marketing plan with a copy of the plan to be supplied to the Oty of
Miami Beach Office of Marketing 8 Communications
• Should the name not appear in the logo lockup, the Event must recognize the City of
Miami Beach as a top tier partner in all announcements,posts, coverage and other,
where event name is used.
• City name recognition/logo b beprannentlydisplayed on promotional materials
including press releases, and all printed (stage banners, programs, site signage),
social and digital collateral.
• No press releases, public announcements or public disclosures relating to this
Sponsorship or its subject matter, including but not limited to promotional or
marketing material, shall be made public made by the Event without the prior written
consent of the City.
• The Parties agree not to use the other Party's name or Event names in
any promotional material or public announcement without prior
written or oral consent of the other.
• Event Organizer agrees to make every effort to make themselves available for
photo calls and/or interviews with press or broadcasting agents with a minimum of
twenty-four(24) hours notice to any media event.
• Event Organizer agrees to make best effort to have Producers and Artists included
in photo calls or media interviews, including a City photo op and a promo video to
be recorded by the City of Miami Beach for archival and promotional purposes.
• Opportunity for City representative to speak at all press conferences and ribbon
cutting events
• Event to make City aware of all press events with at least twenty-four(24)hours'
notice.
• Event Organizer shall provide the City with all video and photography, captured by
Event Organizer,or its designated production team, from the Event, for archival and
promotional purposes, and grants City a nonexclusive license to the City for its use.
• City to be allowed to have two(2)photographers and two(2)video operators within the
event site, including any space dedicated to media.
• Event to provide the City with up to four(4)VIP tickets(if available)to be contested away on
City owned social media/digital channels.
• Event to provide working passes for all City Marketing and Communications staff who will be
working the event. City to provide a confirmed list of individual names no later than seven
(7)days before the Event date.
• Event to tag @miamibeachnews(IG, Twitter)or QCityofMiamiBeachGovemment(Fe) in
all social media posts
• Event to use#MiamiBeachLive on all social media posts.
• Producer to promote the Event on all Event Organizer owned social and digital channels,
starting at least one month prior to Event start date.
• Dedicated City, non-sales specific, spotlight Instagram posts.
• Dedicated City, non-sales specific, spotlight Tweets on Twitter.
• City name recognition/logo on step 8 repeat banners.
10
Docusign Envelope ID:552A33I8-D96D-40E0-9690-B1ACF0053554
EXHIBIT "B•'
RUN OF SHOW:
SCHEDULE FOR GROUNDUP MIAMI BEACH 2025 FAMILY DINNER WEEKEND
SATURDAY February 9, 2025
1:00-5:30-
INTIMATE WORKSHOPS & MASTERCLASSES FEATURING SNARKY PUPPY& GUEST
ARTISTS
6:00-11:00
MUSIC SETS
JOHN SCOFIELD TRIO FEAT. VICENTE ARCHER & BILL STEWART
• SNARKY PUPPY(FULL SET)
• SNARKY PUPPY FAMILY DINNER FEATURING
• MS. LISA FISCHER
• GABY MORENO
• ERIC GALES
• LIVING COLOUR(COREY GLOVER &WILL CALHOUN)
11:30-late- LATE NIGHT JAM SESSIONS @ MAGIC 13
SUNDAY February 9, 2025
12:00-4:30-
INTIMATE WORKSHOPS& MASTERCLASSES FEATURING SNARKY PUPPY&GUEST
ARTISTS
5:00-10:00-
MUSIC SETS
BILL FRISELL TRIO FEAT. THOMAS MORGAN & RUDY ROYSTON
• SNARKY PUPPY(FULL SET)
•
C4 TRIO
• SNARKY PUPPY FAMILY DINNER FEATURING
• VOUSSOU N'DOUR
• JOHN SCOFIELD
• SHAYNA STEELE
• MADISON MCFERRIN
10:30-Late - LATE NIGHT JAM SESSIONS @ MAGIC 13
11
Docusign Envelope 10:552A3318-D95D-40E0-9690-87ACF0053554
RESOLUTION NO. 2025-33477
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, AUTHORIZING A ONE-TIME
SPONSORSHIP IN THE AMOUNT NOT TO EXCEED$25,000.00
FOR THE ANNUAL GROUNDUP MUSIC FESTIVAL TO BE HELD
ON FEBRUARY 8-9, 2025, AT THE MIAMI BEACH BANDSHELL
AND FURTHER, AUTHORIZING THE ELIGIBILITY OF THE
EVENT ORGANIZER TO APPLY FOR A GRANT FROM THE
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY(VCA)
AND APPLY FOR FUNDING THROUGH THE A CITY'S SPECIAL
EVENT SPONSORSHIP PROGRAM, STARTING FROM FISCAL
YEAR 2026-27 IN LIGHT OF ITS IMPACTFUL, FAMILY-
FRIENDLY CULTURAL PROGRAMMING IN THE CITY.
WHEREAS,the GroundUP Music Foundation, Inc.,the applicant for the GroundUP Music
Festival, is a Florida not-for-profit corporation seeking a special event sponsorship in the amount
of$25,000.00; and
WHEREAS,the GroundUP Music Festival takes place on February 8-9,2025,at the iconic
Miami Beach Bandshell,and the adjacent Bandshell Park,delivering an immersive, authentic and
optimal experience for both musicians and fans with a line-up of artists such as Snarky Puppy,
John Scofield Trio featuring Vicente Archer and Bill Stewart, Ms. Lisa Fischer, Gaby Moreno, Eric
Gales, Bill Frisell Trio featuring Thomas Morgan & Rudy Royston, and others; and
WHEREAS, one of the most central aspects to the GroundUP ethos is diversity in every
sense of the word—diversity of genre, style, geography, culture, race, age, and gender—as well
as remarkable diversity among artists and attendees, with the Festival drawing regularly crowds
of passionate music lovers and musicians from 50 states and 55+ countries; and
WHEREAS, the Mayor and City Commission wish to approve a one-time sponsorship
request in the amount not to exceed $25,000.00; and
WHEREAS, furthermore, the City's current funding guidelines restrict organizations that
receive funding from the Miami Beach Visitor and Convention Authority (VGA) from applying for
Special Event Sponsorships and Cultural Arts Council grants, however, the Special Event
Sponsorship Program guidelines allow an applicant to seek both VCA grant and a Special Event
Sponsorship if approved by the Mayor and City Commission; and
WHEREAS, authorizing the GroundUP Festival to obtain approval to access both a VCA
grant and a Special Event Sponsorship would significantly enhance the scope and quality of its
events; and
WHEREAS, thus, the Mayor and City Commission authorize the eligibility of the
GroundUP Music Festival, Inc.,to apply for a grant from the VCA and to seek funding through the
City's Special Event Sponsorship Program, starting from Fiscal Year 2026.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION
ty
Commission hereby aH horizi g a sponsorship in Cthe amount not toH, FLOIA, a exceed $25,000 00t the Mayor andGflor
GroundUP Music Festival to be held February 8-9, 2025, at the Miami Beach Bandshell, and
Docusign Envelope ID:552A3316-D96D-40E0-9690-67ACF0053554
further, authorize the eligibility of the Event Organizer to apply for a grant from the Miami Beach
Visitor and Convention Authority (VCA) and seek funding through the City's Special Event
Sponsorship Program, starting from Fiscal Year 2026-27, in light of its impactful, family-friendly
cultural programming in the City.
PASSED AND ADOPTED this 3 day of February 2025.
ATTEST:
S ven Meiner, e•Lns1_
FEB I) 5 7075
Rafael E. Granado, City Clerk
a�,cz�eEs`P
(Sponsored by Mayor Steven Meiner)
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
r/afluz-
rney ( Data
Docusign Envelope ID:552A3318-D95D-40E0-9890-B7ACF0053554
Resolutions -C7 AA
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: City Attorney Ricardo J. Dopico
DATE: February 3, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, AUTHORIZING A ONE-TIME SPONSORSHIP IN THE AMOUNT
NOT TO EXCEED$25,000.00 FOR THE ANNUAL GROUNDUP MUSIC FESTIVAL
TO BE HELD ON FEBRUARY 8-9,2025,AT THE MIAMI BEACH BANDSHELL AND
FURTHER, AUTHORIZING THE ELIGIBILITY OF THE EVENT ORGANIZER TO
APPLY FOR A GRANT FROM THE MIAMI BEACH VISITOR AND CONVENTION
AUTHORITY (VCA) AND APPLY FOR FUNDING THROUGH THE A CITY'S
SPECIAL EVENT SPONSORSHIP PROGRAM, STARTING FROM FISCAL YAR
2026-27 IN LIGHT OF ITS IMPACTFUL, FAMILY-FRIENDLY CULTURAL
PROGRAMMING IN THE CITY_
RECOMMENDATION
BACKGROUND/HISTORY
ANALYSIS
The attached Resolution was prepared at the request of the sponsor, Mayor Steven Meiner.
FISCAL IMPACT STATEMENT
The fiscal impact of this measure shall not exceed$25,000.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable,the Business Impact Estimate (BIE)was published on:
See BIE at: https://www.miamibeachf.gov/city-hall/cityclerk/meetinq-notices/
FINANCIAL INFORMATION
CONCLUSION
Applicable Area
Page 862 of 1859
Docusign Envelope ID:552A3318-D96D-40E0-9690-61ACF0053554
Citywide
Is this a "Residents Right to Know" item Is this item related to a G.O.Bond
pursuant to City Code Section 2-17? Project?
No
No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec.2481
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s)and principal(s):
Department
City Attorney
Sponsor(sl
Mayor Steven Meiner
Co-soonsorfsl
Condensed Title
Approve$25K Sponsorship,2025 GroundUP Music Festival. (Meiner)CA
Previous Action (For City Clerk Use Onlyl
•
Page 863 of 1859
Docusign Envelope ID'.552A3318-096D-40E0-9690-B7ACF0053554
MIAMIBEACH '` -a: ,� #¢ 44�44/ N ./ t r44 .
.x ^7*,d'4»w k, _ ; sx . '27.47, `"r,x`t a .; : 'l
2025 GroundUP Music Festival Sponsorship Agreement
GrountlUP Music Foundation,Inc Tourism and Culture Dep rtmen[
Lissette Garcia Arrogante ItQ bi 462 I [ a at:dez 1t 04 , 6/52/-05 ) 1 03 PM EDT
Type Contract,amene t change order, task order resulting f procurement-issued 0 tc t t
ion
Type 2 Other tact,amendment change order,or task order of resulting from a procurement-issued competitive solicitation
Type 3-Independent Contractor Agreement(ICA) Type6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency
Type 5-Grant agreements with the City as the agreement
grantor x Type B-Other.
The Ground UP Music Festival took place on February 8-9,2025, at the conic Miami Beach Bandshell, and the adjacent
Bandshell Park,delivering an immersive,authentic and optimal experience for both musicians and fans with a line-up of artists
such as 5narky Puppy,John Scofield Trio featuring Vicente Archer and Bill Stewart,Ms.Lisa Fischer,Gaby Moreno,Eric Gales,
Bill Frisell Trio featuring Thomas Morgan&Rudy Royston,and others.
On February 3,2025,the Mayor and City Commission adopted Resolution 2025,33477,authorizing a one-time sponsorship in
the amount not to exceed$25,000,00 for GroundUp Music Festival to be held February 8-9 at the Miami Beach Bandshell,and
further,authorizing the Event Organizer to apply for a grant from the Miami Beach Visitor and Convention Authority(VCA)
and seek funding through the City's Special Event Sponsorship Program,starting Fiscal Year 2026.
The funding source for this agreement is the Resort Tax Fund from the Large-Scale Community Events budget.
of
One-time I
• I One-time
Grant Funded: I L Yes r x t No State I 1 Federal 1 I Other
1 $25,000 160 0380 000349 25-406-548 00 00-00- Yes No Q�
2 +_ Yes I x No %.__
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
the annual adopted operating budget.
City Commission Approved x Yes 1 No I Resolution No 3025-33417 CC Agenda Item NO. CC Meeting Date:
Cl AA February 3,2025
If no,explain why CC approval is not required:
Legal Form Approved: I I Yes J I No I If no,explain below why form approval is not necessary:
Procurement Grants:
CDocuSigned bbyyJ�
Budget: tutitka ✓1106 Inforpaanae ogy
w6s-v >
Docusign Envelope ID:552A3318-D96D-0oE0-9690-87ACFoC53554
Risk Management: I Fleet&Facilities:
Human Resources: Other: