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Resolution 2025-33742 RESOLUTION NO. 202533742 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE MARCH 2O26 SPECIAL EVENT PROGRAMMING IN LUMMUS PARK AND LUMMUS PARK BEACHFRONT, AND AUTHORIZING THE FUTURE PROOF CONFERENCE TO TAKE PLACE DURING THE SECOND WEEK OF MARCH 2O26. WHEREAS, the month of March has historically been designated as a part of a "high impact" period that spans seven weeks and draws significant tourism to the City's Art Deco Cultural District (ADCD), thereby requiring elevated operational readiness by the Miami Beach Police, Fire, Code Compliance, and Sanitation departments; and WHEREAS, the Administration continues to prioritize proactive event planning that reflects the City's commitment to public safety, quality of life, and economic growth through strategic activations in Lummus Park and the beachfront; and WHEREAS, based on the success of the Miami Beach Live! Initiative in March 2023 — which emphasized a blend of ftness, arts, and cultural activations — the City seeks to elevate March 2026 programming by producing a large-scale "Fitness Festival" in collaboration with world-renowned brands to elevate the festival's profile, attract high- caliber participants and spectators, and enhance the overall experience for attendees; and WHEREAS, during the March 13, 2024, City Commission meeting, the Commission discussed a new proposed event, the Future Proof Conference by Advisor Circle, to be held on the Lummus Park beachfront in March 2025; and WHEREAS, the Future Proof Conference was presented as a new large-scale, four-day event designed to catalyze the development of the modern investment management industry by convening a novel community of investors and finance professionals to explore and address transformative trends within the financial sector; and WHEREAS, event organizers requested City Commission approval for the proposed event dates, including load-in and load-out, spanning from March 11, 2025, through March 21, 2025; WHEREAS, at the March 22, 2024, Finance and Economic Resiliency Committee (FERC) meeting, Committee members adopted a favorable recommendation to the full City Commission, recommending a waiverof the restrictions on new special events during the high impact period, with the understanding that the event producer would go through the special event permitting process; and WHEREAS, at the April 3, 2024, City Commission meeting, the Mayor and City Commission referred a discussion item to the FERC, recommending for the Administration to engage prominent fitness organizations, television programs, and brands to organize a Fitness Festival in March 2025 or 2026; and WHEREAS, on April 3, 2024, the Mayor and Commission discussed item R9 AF and accepted the recommendation of FERC to approve the Future Proof conference for March 11 - 21, 2025, including load-in and load-out, in the Lummus Park beachfront between 10 and 14 Streets; and WHEREAS, the Future Proof Citywide conference successfully activated in the Lummus Park beachfront on March 16 -19, 2025, with its footprint spanning from 10 -13 Streets on the beachfront and 10-12 Streets in the Lummus Park spoil; and WHEREAS, following feasibility assessments presented at the June 28, 2024 FERC meeting, the Administration recommended a March 2026 timeline to allow for full event development and production planning; and WHEREAS, the City Commission adopted this recommendation at its July 24, 2024, meeting and made the March 2026 Fitness Festival a budget priority, allocating $1.4 million during the FY 2025 and FY 2026 budget process; and WHEREAS, through the City's special event sponsorship incentives, high-profile events are encouraged to commit to Miami Beach by offering benefits such as increased ResoR Tax revenue, hotel block generation, enhanced international media exposure, and experiences aligned with resident interests and City branding objectives; and WHEREAS, in April 2025, the event organizers of the Future Proof conference notified the City of their intention to return in March 2026 and submitted a special event application for the third week in March 2026; and WHEREAS, production schedules for these events involve complex logistical coordination, with shared infrastructure and overlapping load-in/load-out periods, requiring robust planning by event producers in collaboration with the Administration and stakeholders including the Boucher Brothers, Ocean Drive Association, and ADCD residents; and WHEREAS, all participating event producers have expressed their commitment to working together in coordination with City departments to ensure seamless transitions, minimize public disruptions, and create a world-class experience for visitors and residents alike. WHEREAS, for the month of March in 2026, Lummus Park and the beachfront will be hosting the following events, including the Fitness Festival events on the second and third weekends, Future Proof on the frst half of the second week and other grandfathered events in the first week and last weekend: Week 1 March 1,2026 • Winter Party Festival (9-10 Streets beachfront) • 305 Half Marathon (11 to 12 Y: Streets Lummus Park) Week 2 March 8-11, 2026 • Future Proof(10 — 13 Streets beachfront) Weekend 2 March 12 - 15, 2026 . TYR Wodapalooza (7-10 Streets beachfront) Weekend 3 March 19 - 22, 2026 • HYROX (11 to 14 Streets beachfront) Weekend 4 March 28 - 29, 2026 • Model Volleyball (12 Street beachfront); and WHEREAS, prior to the events in March, the South Beach Wine & Food Festival (SOBEWFF) is held in the Lummus Park beachfront from February 19 - 22, 2026 from 10 to 15 Streets. SOBEWFF will be sharing infrastructure with the Future Proof conference and will overlap their production schedules; and WHEREAS, at the June 25, 2025, City Commission meeting, the Administration presented the production schedule for the month of March 2026, including load-in and load-out dates, for the Mayor and City Commission to discuss and approve. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the March 2026 Special Event programming in Lummus Park and Lummus Park beachfront, and authorize the Future Proof Conference to take place during the second week of March 2026. PASSED and ADOPTED this.�Sday of �u�f. 2025. ATTEST: �C��i�^- G�� �_ /�� ��'i� � �� j;;j5 Steven Meiner, Mayor /� �� a ranado, City Clerk ::��p?.^�-B��,cs,,, REGIS BARBOU / i 'JviOAP OAA1E0;' ' Sponsored by Commissioner Joseph Magazine °,,� ,,h; .9 '. N -'�.`�s Co-S onsored b Commissioner David Suarez ''���,?6--' p Y • APPROVED AS TO FORM &LANGUAGE & FOR EXECUTION �l�l�z� �� � � o�. Resolutions -C7 AG MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, Ciry Manager DATE: June 25, 2025 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITV OF MIAMI BEACH, FLORIDA, APPROVING THE MARCH 2O26 SPECIAL EVENT PROGRAMMING IN LUMMUS PARK AND LUMMUS PARK BEACHFRONT. RECOMMENDATION The Administration recommends accepting lhe ResoNtion. BACKGROUNU/HISTORY The monih of March is defned as part of a"high impacC period which spans seven weeks including the frst two weeks of April. Historically Ihis penod is identifed as having the highest number of visi[ors and challenges in the Art Deco Cultural District(ADCD). During this time lhe Miami Beach Police, Fire, Code Compliance, and Sanitation departmen4s have enhanced sWKng due to the increased impact and stress on the area, as well as on residents who live in and around the ADCD. Maroh 2023 Even[s In March 2023, Ihe City pmgrammed[he moNh of March with ftness and cultural activations under the Miami Beach Live! initiative, a City-sponsored program directed by the City Commission via Resolution No. 2022-32363, to engage with and contract various event pmducers and provide special event sponsorship incentives for Miami Beach Live!. The theme of ftness was Ihe focus of the month-long progrem aimed at replicating the similar impact that the Arts economy has on Miami Beach during Art Week Miami Beach. The connection belween cWtural and sporting activities as key dmers of economic impact, attracting visitors and generating income, servetl as a programming bluepnnt. Miami Beach Live!, in 2023, presentetl culturel and fitness activations in ihe ADCD, specifically Ihe Lummus Park antl beachfmnt areas from 6lhmugh '10 S[ree[s.At lhe lime,the Tourism antl Culture Department(TCD)engaged in discussions with local and intemational fi�ness organizations which included family-friendly cultural and itness events activa[ed on Ocean Drive and beachfront from 6 through 10 Streets antl the Kiwanis Club of Little Havana's Art on the Dnve event,which extended from 5 through 14 Streets. StaH gave special atlention [o the iwo (2) most impactful weekends of March, with the largest evenis programmed for the 2nd and 3rd weekends. Longstanding grandfathered events that included Winter Party Festival, FIU Surf N Turf Invitational volleyball tournament, antl Model Volleyball enhanced the program's offerings. An amount of$32 million in funding was approved for[he March 2023 activations via Resolution No. 2022-32363. The budget was allocated for each weekend based on size, scale, and funding request from each entiry. Proqrammino in March 2024 963 � Resolutlons -C7 AG For the month o( March in 2024, the City suspended any efforts to develop City-activated special event programming during the second and third weekends in March as direcled by the Mayor and City Commission via Resolution No. 2023-32671. In addition, an amendmeN to the Special Evenl Guidelines via Resolution No. 202332701, was approved to include the Following additional special evenl permitting process requirements: • Any new special event application would need City Commission approval to move forward for an activation dunng a High Impad Period. The month of March and the firet lwo weeks of the month of April, which wincide with college and hiqh school spring break, are considered High Impact Periotls. . Except for grandfathered evenls, Special Event Permits shall not be issued for Lummus Park and Lummus Park Spoil areas north of 13 Sireet, or Beachfront between 13 to 76 Streets, unless approved by the City Commission. Prooremminq in March 2025 The Administratlon was dfrected to engage with potential special event activations for March 2025 via parallel legislative action approved by Ihe City Commission as follows: 1. Future Proof Conference: At the request of Commissioner Joseph Magazine, the Mayor and Ciry Commission refevetl an item(C4 G)to the Finance and Economic Resiliency Committee(FERC)during the March 13, 2024 City Commission mee[ing to review and discuss Ihe Future Proof Conference by Advisor Cirole in the Lummus Park beachfront. WWre Proo(was proposed as a new large-scale four (4) day event that aimetl to calalyze the development of the modem investment management industry. The event, as descdbed by event organizers,would potentially bring togelher an entirely new community of investors and finance professionals to address the trends that are expected to fundamentally transform the fnance industry. The Event was seeking approval for their proposed events dates from March 11, 2025, through March 21, 2025, including load-in antl loatl-out from the Ciry Commission. At the March 22, 2024, FERC meeting, Committee members voted on a favorable recommendation to the April 3, 2024 City Commission meeting, seeking a waiver of the restnclions on new special evenls during ihe high impact penod, with the understanding that the event producer would go through the special event pertnitting process. On Apnl 3, 2024, the Mayor and Commission discussed item R9 AF and accepted the recommentlation of FERC [o approve [he FuNre Proof conference for March 11 - 21, 2025, including load-in and load-out, in the Lummus Park beachfront between 10 and 14 SVea[s. The Future Proof Citywide conference successfully ac[iva[ed in the Lummus Park beachfront on March i6 -19, 2025. The Future Proof footpnnt spanned Bom 10 -13 SVeets on the beachfront and 10-12 Streets in the Lummus Park spoil.The Future Proof Citywide conference brought over 2,400 attendees that induded fnancial advisors,wealth management and pnvate equity executives, along with industry partners BlackRock, Goltlman Sachs,Vanguarq antl JP Morgan. The event organizers have notified the Ciry of their intention b reWm in March 2026 and have submitted a special event appliwtion(or the third week in March 2026. 2. Fitness Festival for March 2025 and 2026: At the April 3, 2024 City Commission meeting the Mayor anC City Commission referred a discussion item (C4 J)to the Finance and Economic Resiliency Committee (FERC), regarGing 964 ' Resolutions -C7 AG a Fitness Festival (the Festival) in March 2025 or 2026. The item was sponsored by Commissioner David Suarez. The referral memorandum recommended for the Administration to engage prominent fitness organizations, television programs, and brands such as CrossFil, Amencan Ninja Warrior, Hyrox and RedBull to ezplore potential collaborations. The inclusion of such entities would potentially eleva[e the festivafs profle, attract high-cali6er participants and speclators, and enhance the overall experience for attendees. At lhe June 28, 2024 FERC meeting, slafl presented ini[ial research into [he feasibility of programming the Festival for March 2025. StaH shared the challenges of programming due to the timeline allowing only a maximum of six (6) months of protluction time, which would not provide Ihe desired result of a successful Festival. Due to the time constrainl the Adminisiretion tocused discussions on the production of a Festival for March 2026. The FERC passed a favorable recommendation for the Ciry Commission to direct the Administration to negotiate with the relevant vendors to b�ing the Festival during March 2026 and to make it a butlqet pnority during the FY 2025 and FY 2026 budget process. On July 12, 2024, at the FERC Budgel Workshop, the Commillee recommended a fitness festival activation in March 2026(or$1.4 million. At the July 24, 2024, City Commission meeting, the Mayor and City Commission accepted ihe favorable recommendation from the June 28, 2024 FERC and directed the Administration to proceed m engage with the relevanl vendors to bring a Pitness Festival during March 2026 and to make it a budget pnoriry during the FY 2025 and FY 2026 budgel process. Slafl engaged the event organizers behind two major fitness events, NR Wodapalooza and HYROX ro activate lhe second and [hird weekends in March in Ihe Lummus Park beachfronL Having both events on back-to-back weekends allows !or the creation ot a "Fitness Festival," in Miami 8each. Soecial Event Soonsorshio Incenlives Throuqh special event sponsorship incentives, the City was able to attract prestigious events that were interested in activating during[he month of March. By incentivizing event organizers,the City benefts from visitors and event tourism. The criteria to qualify (or special event sponsorship indudes events that increase Resort Tax collection by supportinq experiences that can verify tourism initiatives with large hotel room bbcks or estimated tourist a[tendance, events Ihat serve as a marketinglbranding opportunity for lhe City to generate favorable media impressions on the interna[ional stage via pahnership and media PR exposure, and events that promo[e quality of life for Ihe City's residenls by promoting events residents would wanl to attend. ANALYSIS March 2026 For the month o� March in 2026, Lummus Park and [he beachfront will be hosting ihe following events, including the Fitness Festival events on lhe second and IhirO weekends, Future Proof on the frst half of the second week and other grandfathered events in the frst week and last weekend. (Refer to event calendar attached and the following summary): Week 1 March 1,2�6 . Winter Party Festival (9-10 SVeets beachfront) . 305 Half Marathon (11 to 12 '/:SUeets Lummus Park) Week 2 March 6-11, 2026 . Future Proof(10 - 13 Streets beachfront) Weekend 2 March 12- 15, 2026 965 Resolutions •C7 AG . TYR Wodapalooza (7-10 Streets beachfront) Weekend 3 March 19- 22,2026 . HYROX(11 to 14 Streets beachfront) Weekend 4 March 28- 29, 2026 . Model Volleyball (12 Street beachtront) Prior to lhe events in March, the Sou[h Beach Wine 8 Food Festival (SOBEWFF) is held in the Lummus Park beachfront from February 19 - 22. 2026 from 10 to 15 Streets. SOBEWFF will be shanng infrastructure with the FUNre Proof conference and will ovedap their produc6on schedules. Production Ovedaos Due to the complexity of staging and production ovedaps (load in and load out periods) of these events,Ihe event producers have agreed to work together,along with the Administration,to ensure success in March 2026. Staff held meetings with the event producers of Winter Party, 305 Half Marathon, NR Wodapalooza, Future Proof Conference, and HYROX. One of those meetings also included stakeholders in the ADCD, the Boucher Brothers and the Ocean Drive Association. While the addition of ihese large-scale special events will be challenqing to execute, the Atlministration, with the woperetion of the event producers and other stakeholders, are committed to creating a successful Fitness Festival progrem and Future Pioof event in March 2026. These events will continue to bring best in class activation to the City and assist in the trensformation of the month of March into an elevated ezpenence to be enjoyed by visitors and residents alike. The Administration presents the production schedules for special events in March 2026, including event and load-in and load-0ut dates, allowing the FuNre Proof Conference to take place during lhe second week of March 2026 tor the Mayor and City Commission lo diswss and approve. 966 ' Rasolutions -R7 AG FISCAL IMPACT STATEMENT NA Does this Ordinance reouire a Business Imoact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE)was published on: See BIE at ht[ps�llwww.miamibeachfl.aov/city-hall/citV-clerklmee[inq-noticesl FINANCIAL INFORMATION CONCLUSION The Adminisiration recommends accepting the proposed schedule of special events in Lummus Park and Beachfront dunng March 2026. Aoolicable Area South Beach Is this a "Residents Rioht to Know" item. Is this item related to a G.O. Bond pursuant to Citv Code Section 2-17? Proieet? No No Was this Aqenda Item initiallv reouested bv a lobbvist which as defined in Code Sec. 2d81 includes a orincioal enoaaed in lobbvinst7 No If so, specify the name of lobbyist(s)and principal(s): Deoartment Tourism and CulWre Soonsorls) Commissioner Joseph Magazine Commissioner David Suarez Co-soonsor(sl Condensed Title Approve March 2026 Special Events in Lummus Park. TC Previous Action (For Citv Clerk Use Onlyl 967 = I < q V < o = - = � Q � - O � � �_ - � s c '� .�. a t- m �� W I < � . � z a F � o _ _ � � � C� S > > c cx � o _ I, o � I ¢ - < � a o f � a - _ - o G � 3 = 2 ° � 3 � 4 ° - - � � ° � < Q � - C N s - _ �I � o o = - G F a ° - - = - � Q o ' _ � = , r � s ` � W z < F, � p - ' _ < _ � n G - ^ G z :- C - ., � o ^ O F � � o � _ � opz 3 .ri J � > � y Q N 2 ¢ Q C O e O � � C C L J ^ � � F - _ C F Q Z _ LL. 2 6 � � O 1 C F _ ^ ^ = p � p � ,1' � p = n .J = LL ° ,�- 3 = �'. ° - = 3a - c % ` H � oz < �, ' ' o ° M ❑ o ' � o m ,. � o ' i = � w 6 � _ - � ` ? - u > m � i � � p - - . 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Hudak, City Manager DATE: Apnl 3, 2024 SUBJECT: DISCUSS AND TAKE ACTION TO ALLOW THE FUTURE PROOF CITYWIDE CONFERENCE TO TAKE PLACE IN LUMMUS PARK BEACHFRONT IN MARCH 2O25. RECOMMENDATION The Pdrtinistration recormiends the Mayor and Ci�y Corrrtission discuss the recomnendation of[he Finance and Economc Resiliency Commtlee, at its March 22, 2024 meeting, to appmve the waiver of restridions on new special events dunng the high irtpacl penod for the Future Proof Citywide conference, with the understanding that the event producer would go through Ihe typical special event perrttitting process. BACKGROUNDIHISTORY At the request of Cortrrrssioner Joseph Magaane, the Mayor and City Commission referted an item (C4 G)to the Finance and Economc Resiliency Comnttee (FERC) during the March 13, 2024 Ciry Commssion meeting to review and discuss an aclivation for the Future Proof Citywide conference (the"Evenf') in Maroh 2025. On March 22, 2024, members of FERG discussed Ihe Event proposal to activate the Lumrus Park beachfront in March 2025. The FERC transmtted a favorable recommendation to the Apnl 3, 2024 City Cortmission meeting for discussion. ANALVSIS Launched in 2021 byAdvisor Circle, FuWre Proof is an event-tech meetings platform built e�lusively for the fnancial services industry. According to the producer, Ihe Event has grown to become the wodd's largest event brand dedirated to the advancement of Ihe modem fnance industry. Currently, Future Proof operates lwo (2) major events, the Future Proof Festival, a large wealth management festival, and the Future Proof Retreat, which is a large wealth management retreat. The activation being proposed for Miam Beach in March of 2025 is Future Proof Citywide. The four (4)-day event will be a gathenng of thousands of financial advisors, weallh management executives, asset managers, financial technology industry leadere, emerging starlups, and lhe media. Future Proof Citywide airts to ratalyze the tlevelopment of Ihe modem investment management Page 1347 of 1644 969 industry The event will bnng together an entirely new comruniry of investors and finance professionals to address the trends that are e�eded to(undamentally transform the finance industry. The information below has been provided to the City by the Event producer (as shown in the anached exhibit). The inaugu2l event in Mach d 2b25 is e�eQed to altrad the fdbwirg: •3,000 attendees(60%C-level) • $5S mllion in assets e�ected • 200 industry sponsors and e�ibitors • 25,000+ facilitated one-to-one meetings • 200+ speakers participating in over 100 sessions Proposed Event Details: • Event Dates: March 16-19, 2025 in Lumrus Park, Miam Beach • Pnvate ticketed event. Proposed ticket pnce behveen$300 and $2,000. • Hours: Sunday, March 16 from 1:00 to 7�.00pm, Tuesday, March 17 from 9:OOam to 9:OOpm. Wednesday, 9am to 12pm • Load-In: Tuesday, March 11, 2025 • Load-Out Fnday, March 21, 2025 Mlicipated Hotel Room Nighls: •There are currenity over riventy-fve (25) Miani Beach hotel properties with hotel room blcek holds •2.000 roorts (4,500 total room nights)from Salurday—Wednesday, March 1519, 2025 Proposed Comrunity BenefiC •Advisor CirGe is proposing financial literacy sessions vriM Miam Beach High School-aged students •Beach Gean up • Collaborate wiN Voices for Children Fountlation on a program that benefits foster children they supporl Pmposed/Requested Ciry Support�. •Approval of the proposed event dates from March 11 through March 21, 2025 including load-in and load-out. • Removal of epsting furniture and equipment from beach space • Closure of certain beach entrances for safery purposes •Access to dedicated protluction area for loatl-in antl loatl-out purposes • Support from the Greater Miam Usitors and Convention Bureau to help coortlinate with hotel operations, restaurant owners, and other related vendors • Secunng hotel room blxks, a total of 2,000 roorts " The City, Ihrough the Econorttic Development Department, may request a sponsorshiple#iibition opportunity, at no cost, to promote programs, incentives and Miami Beach business opportunities" Event Date Approval: The Event is seeking approval from the Ciry Commssion for their proposed events dates from March Page 1348 of 1644 97� 11, 2025 thmugh March 21, 2025, including load-in and load-ouL According ro the Special Event Guidelines, as amended via Resolution No. 202&32701, a special event application vrould need Commssion approval to move forward with an activation dunng a high impac[ penod. The rronth of March and the frst two (2) weeks of the month o(April, which coincide with college and hiqh school spring break, are considered high irtpact penods. At the March 22, 2024 meeting, Cortmtlee members provided a fawrable rewrtrrendation to the April 3, 2024 City Comnission rteeting, seeking a vraiver of the restrictions on new special events dunng the high irtpact penod, with Ihe underst2nding that ihe event producer would go through the typical special event permtting/approval process. LOBBYIST DISCLOSURE In accordance with Resolution No. 202332857, adopted by Ihe City Corrmssion on December 13, 2023, the following information has been provided by the pnmary item sponsor as it relates to the subject discussion item: 1. Was the Agenda Item initially requested hy a lobbyist which, as defned in Code Sec. 2-481, includes a principal engaged in lobbying?Yes 2. If so, specify name of lobbyist(s) and pnncipal(s): Matt Middleton, CEO, Advisor Circle (Future Proo�Conference) SUPPORTING SURVEY DATA I n the 2022 Ciry of Miami Beach Communiry Satisfaction Survey, 86% of residents agreed ihat free or City-sponsored art and cultural activities conMbute to Iheir quality of life in Miami Beach and 86% of residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals, and live performances)contnbute to the quality of life in Miami Beach. FINANCIAL INFORMATION N/A CONCLUSION The AdminisVation recommends the Mayor and City Commission discuss the Finance and Economic Resiliency Committee's recommendation to approve the waiver of the restnctions on new special events dunng the high impact penod for the Future Proof Citywide conference in Maroh 2025, with the understandirg that the event producer would go through the lypical special event pertnitting/approval process. Should the event move forwarcl, staft will coMinue working with the event producer on the proposed request for support, the community beneflt, and the potential request for City sponsorship/activation. Aoolicable Area South Beach Is this a "Residents Riaht Dces this item utilize G O to Know" item. oursuant tp Bond Funds� Ciri Code Section 2-1q� Yes Na Page 1349 0(1644 971 Strategie Connection Prospenry - Market and promote Miami Beach as a wvdd class arts, culture, and quality entertainment destination. leaislative Tracking Tounsm and Culture Soonsor Commissioner Joseph Magazine and Co-sponsored by Commissioner DaNd Suarez ATTACHMENTS� Description ❑ �i.t��,� � . ... F� �.:,.i. Page 1350 of 1644 9�Z ' Reso�unoN No. 2 0 2 4 - 3 3 1 9 8 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDq ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS JUNE 28, 2024 MEETNG TO DIRECT THE ADMINISTRATION TO ENGAGE WITH�RELEVANT VENDORS TO BRING A FITNESS FESTNAL TO THE CITY IN MARCH 2O26 AND TO ADD FUNUING AS A BUDGET PRIORITY DURING THE FY 2025 AND � FY2026 BUDGET PROCES3. WHEREAS, in Apnl 2022, ihe P.dministrabon initiated the curetion of the secorM Miemi Beach Livel, for March 2023, with a focus on aiWral antl fRnass ac�va�ons in tha Art Deco Culturel Distnct (A�CD), specificelly the Lummus Park antl beachfront areas fmm 6ih thmugh 10ih Streets;and WHEREAS, at Me Octo6er 26, 2022, City Commission accepted the remmmendation of the City Administralion via R85oWtion 2022-32363, tn engage antl conVact with various eveM producers and provi0e speciel even[sponsorships incentives Por Miami Beach Live!; entl WHEREAS, ihrough special event sponsorship incentives, the City attraded D�tigious events interested in activatlng during ihe rtwnlh of Merch in �he Ocean Drive, Lummus Park, and the M Deco Culturel District ereas; and WHEREAS, by incenOvizing event organizers, ihe Ciry berrefittetl from an increased number of visitors coming to Me City of Miami Beach spacifically fa Miami Beach Live! evenis; and YVFIEREAS, Me criteria to quality fa special event sponsorship induded events Nat increasetl ResoA Tax collection by suppoRing laurism initiatives wifh large hotel room blocks or astimated tounst attendance, evenis ihat served as a marketinglbranding oppoRuniry (or the Ciry to generate fawrable me0ia impressions on the intematlonal stage Na paAnership antl media/PR exposure, erd avenGs that improve Ihe quality of life o( Ciry residents by Dromoting ufe, healthy and enjoyable events that resideMs would also want to eflend;and WHEREAS, on Apnl 3, 2024, at Ne request of Commissiarier Devitl Suerez, lhe Meyor and Ciry Commission refertetl a discussion item (C4 J)to the Finance and Economic Resiliency Committee(FERC), regardirg a fifiess festirdl in March 2025; and WHEREAS, the AdminisUation has reviewed Me feasibiliry of a fMess festival in Miami Beach in March 2025, and based on the 2023 Miami Beach Livel event schetlule, filness evenls and the funding suppoR should be(ocused on the hw(2) High-Impecl weekends in March; antl WHEREAS, City stsR has inRiated high-level conversations with representatives of HVROX, Retl Bull, Mayhem Natlon, and Sportworx regarding a fitness fesbval in Miami Beach (or Mro(2)weekends in March 2025 or 2026; and WHEREAS, based on the AtlminisUation's expenence with the 2023 Miami Beach Live!, the Gmeline, funtling, aM marketing needed [o ensure the success ot any even[would requi�e e minimum of tweNe(12)monihs of lead time antl planning; and 973 WHEREAS, a� !he June 20, 2024, FERC mee6ng, ste8 presented initlal iesearch into the feasibility of programming for a Fitness Fes6rdl in March 2025;and WHEREAS, currently, produdng a Poness festival for March 2025 woulC onty allow for a mazimum of six (6) monihs af production tlme, which may not provitle the desired resul� of a successful fitness�estival; and WHEREAS, therefore, should ihe City Commission app�vve a fifiess festival, ihe Administretion recommends fowsing tliscusslons on the proCuctbn of an evenl(o�March 2026; and WNEREAS, al its June 28, 2024, meeting, the FERC passed a fawreble recommendafion for the City Commissio� to tlirect ihe Adminisha0on to negoGate with the relevant vendors to bnng e Fitneu Festival dunng March 2026 anC to make a budget prionty dunng the FY 2025 anC FV 2026 budpet process. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAVOR AND CITY COMMISSION OF THE CITY OF MIAMI BFJICH, FLORIDA, that ihe Mayor entl City Commission hereby aaept the fawreble recommentlatbn from Ne Finance and Emnomic Resiliency Committee at its Jurre 28, 2024 meetlng, and direcl lhe AdminisVatbn to procead lo engege with the relevant vendors to brirg a Fitness Festival tluring March 2026 and to make a budge[piionty during the FY 2025 and FY 2026 buGge( process. PASSED AND ADOPTED this�/ day at �'�(. , 2024. ATTEST: � Steven Meiner, Mayor Rafael E.Granado, Ciry Clerk s� o s 2a2� �a��C'•�.. APPROVED AS TO �� ��� FORM& LANGUAGE J t ' &FOFj.,EXECUTION ( IXi0A7 0�1iEDyj /�, 1�:'. *.y,�'`�,.",a' �A�� 91 S I aozY ��'.^�,i�'= City A�torttev � Dete 974 Rasolutio�s-C7 M MIAMI BEACH . COMMISSION MEMORANDUY TO� Fbnorable Mayar antl Members o(ihe Ciry Commission FROM: Rkkelle wlliams, InMnm Ciry Manager DATE: July 24, 2024 TITLE: A RESOLUTION OF TME MAVOR AND CITY COMMISSION OF THE CITV OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, AT ITS JUNE 28, 2024, MEETING TO DIRECT THE ADMINISTRATION TO ENGAGE WITH RELEVANT VENDORS TO&21NG A FRNESS FESTIVAL TO THE CITY IN MARCH 2O26 AND TO ADD FUNDING AS A BUDGET PRIORT'DURING THE FY 2025 AND FY 2026 BUDGE7PROCESS. RECOMMENDATION The Administration recommenOs accep�ing the hdvorable recommendatbn from Me Finance and Economic Resiliency Committee (FERC)to Ihe City Commissbn to tlirect ihe Atlministration to proceed to negotlate wilh the relevant vendore to bnng a Fitness Fes�ival Curing March 2026 and to make a buCget pnonry duriip ihe FV 2025 and FY 2026 butlgel tlevebpment procesa. BACKGROUNUMISTORV On Apnl 3, 2024,at the request of Commiasbner David Suarez,the Mayor anO Cily Commission reMrtetl a Ciscussion item (C4 J)W the Ffnance arM Economic Resilienry Commitlee (FERC), �egarding a filness testNal in Ma,ch 2025. In ApN 2022,ihe AtlminisVaUon iN�ateO Me aratbn of the second Miami Beach Live!,for March 2023,xnM a faus on culNral and fitr�ess actWetbns in tM Art Deco Cuttural Diatnct(ADCD), specifically Ne Lummus Park antl beacMron�areas(rom 6 ihtough 10 SVeels. At the time, iha TouAam antl Cullure Depariment (TC�) engaped in tllacussbns wkh lotal and infer�tional filness organiiations which indutlea tlre fdbw�ng proposed entl/of realized activetions: • C�unch Fitnesa: The Miami Beach gym proposed a selection of fifness classes and aclivities during tlie monM Vn Lummus Park. . • Greater Miemi Conventlon and Vnitors eureau fGMCVBI: Propose0 "Ouear Spnnp," a cdlecibn of LGBTQ-centrlc sports eM fltnens evants takirg place during the flrst weake�W in March to inGutle"Field Day"aG'rvities, Pride Sk Run and yoge. • Hvrox;The worltl xrias fitness racinp organtration, proposed protludrg a fN�ess fastival aventonthe heachhont. . Kina o(Me Cwrt C�own Senes'A flve-stop inkmadonal Geatli volleyball loumement.King of tAe Court proposetl�he flrat dficial King o�ihe CouA eveM in the US to Lummus Park, as part N ita worldwNle t0ur. • Kiwanis CIuD ol Little Havana: Since 1975,t7ie Miami organaation has brought Ihe Calle � Ocho Music FestNal, propoaetl Art on ihe Drive: A Camiva� Mlami Expenance eveM on Ocean Driva. - • �eGm :The premiere lifesryb Drand sponsors tlre bcal Miami Marathon and ihe 305 Half Marathon antl 5K tlisplayetl iMerestetl in a running evant • Loud antl LNa: The natbnaliy recognized Miaml ente�tainment, marketlrg and media wmpany behind Reebok CroasFil Wodapaboia in downtown Miami proposeC a heatth an0 wNlneSa,treiNng, music,anE fooE evenl. Page 839 of 1750 975 • Mevhem Nalbn: The inlemetbnal brand Dehind nirre-time CroasFit Gamea Chempion, Rich Froning Jr. proposetl e CrassFtt event. . \1' ' Hwwrh T nis entl Saccer ToumamenF. A Beach Tennis and Soccer Tournamenl proposeE fa lhe fint weekefW in March 2023. • MLB� The Maior Leaaue Baseba�l"Wor10 Baseball ClassiC: MLB in partnelsMp wlth the Miami Marlins proposed hosGng their fan fest lhe semnd weekenE in MarU 2023. . Nadw�al Cvdl�a Leaaue�, Pmposed a senes ol doeedcauroe 1-2-Itibmeter critenum races. • Nike: The loca� Miami Beach�lagship stora propoeed scheduling a series of mm�ing arM filneys proprama tlrtoughout t�e monN ol March in Lummus Park. • Redbull: The ntemationaly recognizeE soft drink compeny tliel protluces a comprehenaive fit�eas focwed event xMOule tlirou9�+t Me world propoxC the 'Retld�ll Quicklend'BVeM. . RCX Soorls:Family-frieMly spotls acMatlons that inGude NFL,NHL,arW MLB memben, qvpoeetl a serks o1 youtl�street lackey events on Ocean Drive and Lummus Park. On September 8, 2022, TCD stalf presented to Ux Parks arM Recreationei Fadlities Advisory Board Me pioposed sports aM fltne5s proprammirg in Marcli. which was well receNed vriN support from the Board. On SeD�ember 13, 2022, TCD 5WA presenteE an uptlala to Ne Miami Beach Police Departme�t (MBPD) Chiefs an0 senbr sfalf, tu indWe the propoaed (ootpnnt of each aclivatlon. MBPD has shareC tteir support of sports aM fitr�ess activaliona in the ADCD.AI qx Sep[ember 30, 2022. Finance aiM Ecaromic Resilienq Committee (FERC) meeOig. TCD ataR presenled ihe�esswis kamed!rom the March 2022 Miemi Beech Live! adNatbna with the proposed new Uema of spoM antl fitnass piogrammiig in March 2023. At lhe Octnber 28,2022, City Canmission meeting, the Ciry Cammissbn eaepted the recanmentlation of ihe Ciry AtlmlNstratlaf Wa ResolWon No. 2022329b3, to engage and contract with various event protlucers end provide apedal evenl eponswships incenlNes for Miaml Beach LNe!. Soedal Evenl Soonsorahio I�roeMMs ihrough spedal event sponsaship incentives,Ne City was able to aWad preatigious evenb Mat were interested in activaling during Me monN o1 MarM arM taka over the areas of Owan Drive, Lummus Pak, aM the ADCD.By IncentNizing event organizers,Ne CVty Oenefltted ham visitors Mrouph event tourism. TM crileria N Qualify fw spaial everrt sponsarahip IndWed events�hat inaeased Resort Tsc colkctbn Dy wDW���9 experiences Met can verify tourism initiatives with large holel room blocks a estimated tounst attendance, evenls lhal served as a merketingiManding opportuniry for the dty to gererate �awrabla media impreasions on the irrtemalional stage via pariners�ip antl me0ialPR exposura, aM avents tliat prortate0 quality of Nle for the Ciry's resitlenb M'D�^9 eveMa resiCmta woultl went to attentl. Miami Beach Llve�March 2023 Event Schetlub After montl»of mulfipla meNtr+gs end negaUations.Me ldlowing approved family-fiendry fitness evenls acliva�eC in f�e AOCD, Ocean Drive, aM Oeachtront han 8 Nrough 10 Streeb, ezcept �he Kiwania ot Gub of Liltle Havana's M on Drive evan4 w�ich exfended from 5 Mrough 74 SlreHs. StaA geve apecial attentlm l01he Mro (2) most inpedM1A weekentla M March. wilh ihe Mrgest avents programmetl for Weeke�d 2 and Weekend 3. . Weekend 1 March 3-5,2023 o Unitetl Firs�Rnponden MiuicFest o Crunch Fitneas Clasxs o Nike Classes o Wfnter Party Feslival(na�-spa�sored) . WeekerW 2 March 10-12. 2023 o SpMwonc Quee� aM King ol Ne Caurt Crow� Saries 9each Volbyball Toumament o Major league Basebe9&Miami Marlins WOAO Classic FanFest(3/10/23) o Miami Beach Live!Concert featunng ArWe�son Paak and Nile RoUgere(3�1123) Page&40 of 1750 976 . Weekend 3 March 17-19.2023 o AW Miami Beadi Open Beach Vdleyball Toumement o FIUSurtNTurllnvitatlonalCoYegeBeachVdleybellToumament(non-sponsored) o AbOBI Volbyball(non•sponsaed) o Kiwanis of little Havana Art on the Driva:A Carnival Miami Experienca o Cnmdi Fdness Clavaea • Weelcend 4 March 24-26,2023 o Miami Beach Fitnesa Featival Powered by HVROX o Crunch Fitness Clasxs Miami Beach Live! FuMina The initial funding (or the inaugu2l Miartn Beach Live! Mamli 2022 Dro92m was aPDrovetl via Resolu6on No.2021317d5 trom Me ResM Tarz Hig�Impact EWge�in the emount o!432 million. 8ased on the FV 2023 adapted Cudpet, ihe eame kvel d funding was approved far the MarcJi 2023 activefiona via ResolWon No. 2022-32383. Tha budge� was albcaled fw each weekend baseE on s¢e,acele, and lunding raquast han eaM entiry. ANALYSIS ture F'n F I in Mi• i ea The Administratbn hes review the requesl and Me feasibility o(a fitr�ess festival in Miaml Beach in Martli 2025. The 2023 Miami Beach Live! averN schetlule proved that fitness evenls aM Ne luntling support should be towsed on the Mro(2)High-Impect weekarWa In March.The City atelf has infiated highdevel mnversatlons wi�h representadves of FIVROX, Red Bull, Mayhem Nation, en0 Sportworx rcgardirp a Mness lentival in Miemi Beech for Mro(2)weekends in Ma�ch 2025 or 2026.Basetl on Ne experienca han tha 2023 Wliami Beach Live!, me timeline, fundi�g, and marketlng neetletl to enwre the wcceas ol any avenl would require e minimum of Nrelve (12) montlre of lead time and planNrg. Currently, produdng e fliness festival for March 2025 would onh/allow for a meximum ol six(8)monMs of proEudbn time,which may ral provitle the dasired reault of a successNl fiNess festival. Larae-Scale Sooris Events in 2028 Miami-Dede CouMy will exparience a fentastic year of aporls in 2026 wilh ihe fdbwig large acale eveMs scheduled as IoMows: Januery • College Foatball National Champbnship Mlami Ma2thon and Half Marethon Mxc� • MLB World Baae6all Cla6sic Miami Open Tennia May Farmula 1 Miemi GrenA Prix June/Jury FIFA Wald Cup AUgust Natlonal Vetersn WheekJiair Games November NASCAR Race(possibly ihe chemqone�ip mce) Decembar • Capital One 02nge BaN SoeUal Events Durina the MonM of Marc� Pursuant to the Commissbn rrertn2nEum 'Discuss Spring Break 2024 Comprehenaive A%e� Aclbn Report; presentetl al Me Apnl 78. 2024, City Commissbn mee0ng, the Admfnishation Page 841 of 1750 977 recommended against special evenl acfivafions aunng the busiest and hghest impact weekands in March 2025 nodng Mat suc� aclivationa requke sign�cant public safery and cily resources, oRen requinng start rediredion. Due tolhe po�eMial chelbnge of pro�riding a0equate Dublic saMry resources during Me spring break period. t�e Atlministralbn dces nol recommentl any dty- sponsaed aclivalions in March 2025 or March 2026. On June 28, 2024. ihe Finance arW Economic Resilienry Commitfee (FERC) reviewed antl provided a lavorable recommendatbn to the Ciry Commission to dired Me AEministration to pra�.eed[o negotlate with Me relevant vandors lo Oring a Fitness Festival aurirg Marc�2026 and to make a butlget pnoriry dutlng the FV 2025 and FV 2028 budget process. On July 12,2024,at the FERC Budget Workstwp,ihe Canmhtee recommended a ftness festival adivaGon in March 2026 tor f 1.4 million. II �he Clry Commission approves. fundirg will be allocatetl hom Me existlng WrgeScale Community Events budget (EC�O6.000). The Administretion woukl sat asi0e E500,000 albca�etl annually in FY 2025 antl FV 2028 for$ 1.0 mlllion fran the Large ^�xale Community Even45 budgM. The remainirg E400,000 would be idenlified ttuough sponsorships ar Me FY 2026 bWget tlevebpment process. F19CAL NAPAC7 STATEMENT Basea on discvssions at ttie June 28,2024,Finance and Economic Resiliency Commlttee(FERC) meating arW fhe FERC's favaaDle recommendation M proceed witli negotiations wiM tlx relevaM verWors,the finandal impaU ia entlmaled at f 7.4 miNion,to ba prioritized tlunng llie FV 2025 anE FY 2026 budget Drocess. Pursuant to Ne tliacusabn at the Juty 12, T024, FERC Budget Workahop, funding will De albcated from the ezialing Lar})e-Scale Canmunity Even[s budget (§608,000). T�e PAministratlon would set aside f500.000 alloraled annualy in FV 2025 and FY 2028 for S 1.0 millbn fran the Larga-Scale Communily Even�s butlgeL The remaining y100,000 vrould De itleMified through sponsorships a the FY 2028 Dudget tlevebpment pracess. =fhie OMlna�ce re^uire a Busineaa Imoact Estlmah? (FOR ORDINANCES ONLY) The Business Impacl Estlmata(BIE)was publlahed on . See BIE at �ttos'/hx.vw m amibeachFl oov/ciN halVpN-clerWmeefno-nolices/ FINANCIAL INFORMATION Click ortap �ere to entertext. CONCWSION The AdminisVation recommefWs acceDtlnp the tawreWe recommendation 1rom the Finance and Economic Resilienq Commillee(FERC)to the City Canmissbn to direct the AdminisVation lo pioceetl to nego6ate wilh the relevant vendas to b6ng a Fitrwss Festival dunng March 2026 antl W make a butlget pnority tluring tlie FY 2025 an0 FY 2026 budget p,ocess. Pursuant lo �he d'mcussbn at M�e Juy 12, 2024, FERC Budget Worlcshop, Nnding vrip be allocated from ihe existing Large-Scale Cammunily Evenis bWget ($fi06,000). The Atlminishation wou10 set aside f500,000 allocatetl annualy in FV 2025 and FV 2026 for S 1.0 million from the LargeScak Cammunity Evenis butlgel. 7he remaining 5400,000 wouW be iAentifleC ihraugh spoinorships or ihe FY 2026 budget development process. Aooliuble Aroa Sauth BeaU Page 84 2 01 7 7 50 978 b ihia a"ResltlaMa RioM to Krww"Item b ihia item relabd to a G.O. Bond ounuant to CiN COUa SecUoa 2-779 Pro1�cY7 No No Was this AaenAa Ham InItlaIN reauestad W a lobbvist which n Gfi�retl In Cotla Sae 2J81 intludas a wincioal enaaoed in lobbviia4 No It so. spedfy Ihe name o/IobbY�(s)anE pnncipal(sl: Deoar6nent Tourism and Cunura SoonaoAsl Commissioner David Suarez Co-soo'norl�l co�awrew ra. 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