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Resolution 2025-33744 RESOLUTION NO. 202533744 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE FAVORABLE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, AND APPROVING SPONSORSHIP FUNDING FOR A HALLOWEEN 2025 PROJECTION MAPPING EVENT IN CANOPY PARK IN AN AMOUNT NOT TO EXCEED $121,900 TO BE CONSIDERED AS PART OF THE FY 2026 BUDGET PROCESS; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER. WHEREAS, on February 26, 2025, the Mayor and City Commission approved a referral to the Finance and Economic Resiliency Committee (FERC) to explore sponsoring a projection mapping event in Canopy Park for Memorial Day 2025 or another festive date; and WHEREAS, Miami Beach Classical Music Festival (MMF) has successfully partnered with the City to deliver artistic projection mapping events for Memorial Day, the Fourth of July, and other holiday celebrations; and WHEREAS, the proposed event would activate Canopy Park, located at 701 West Avenue, for a Halloween-themed projection mapping experience on October 31, 2025, projecting visuals on the Bentley Bay Condominium and incorporating pertormances and themed programming; and WHEREAS, Canopy Park has historically been considered a passive green space, and this event represents a unique opportunity to pilot limited, high-quality programming in a controlled and community- sensitive manner; and WHEREAS,the Halloween-themed projection mapping event aligns with the City's broader efforts to support neighborhood-centered arts and culture initiatives that foster family-friendly engagement; and WHEREAS, the FERC reviewed three event package proposals presented by MMF and recommended the "Halloween Village Package," which includes projection equipment costs in the amount of$87,400 and event enhancements in the amount of$34,500, totaling $121,900; and WHEREAS, MMF has agreed to provide a 100% discount on the use of G.O. Bond-funded equipment, supporting the City's investment in arts infrastructure; and WHEREAS, the Administration recommends notifying surrounding neighborhood associations, including WAVNA and Sobe West, to obtain feedback and ensure community support; and WHEREAS, the Finance and Economic Resiliency Committee, at its May 7, 2025, meeting, voted in favor of recommending sponsorship funding for the event, with the matter to be considered during the FY 2026 budget process. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the favorable recommendation of the Finance and Economic Resiliency Committee, and approve sponsorship funding for a Halloween 2025 projection mapping event in Canopy Park in an amount not to exceed $121,900 to be considered as part of the FY 2026 budget process; and further authorize the City Manager to execute the sponsorship agreement with the event organizer. PASSED and ADOPTED this d� day of �4N , 2025. /�L/�rw-'�- //�/ �.�cn`*il---..._ .i Steven Meiner, Mayor ATTEST: lUN 3 0 2025 --Mi'e"'�•, -.e,......��, ;?'���{"'�'�y''': ael . Granado, Cit Clerk + ' " 1` � ` Y !IN[OPP ORAiE�; ? � REGIS BARBOU '�' �"-= �r : '„9''.. 3 .^9: �.CH 26._.=' Sponsored by Commissioner Joseph Magazine APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION N,�u �IZ�IzS y�CityAttomey ��r� Date \�' � Resolutions -C7 AI MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Memhers of ihe City Commission FROM: Enc Carpenter. City Manager DATE� June 25, 2025 TITLE: A RESOLUTION OF THE MAYOR AND CITV COMMISSION OF THE CITV OF MIAMI BEACH, FLORIDA, ACCEPTING THE FAVORABLE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCV COMMITTEE, AT ITS MAV 7, 2025, MEETING, TO CONSIDER FUNDING A HALLOWEEN 2025 PROJECTION MAPPING EVENT IN CANOPY PARK WITH SPONSORSHIP FUNDING TO BE CONSIDERED AS PART OF THE FY 2026 BUDGET PROCESS. RECOMMENDATION The Adminislretion recommends accepting the recommendation of the Finance and Economic Resiliency Committee (FERC)to consider funding a Halloween 2025 projection mapping event in Canopy Park. The Administration rewmmends that while the City Commission evaluates the funding oi a projection mapping event during Halloween in Canopy Park in an amount of $121,900, it also carefully considers several critical factors Ihat will signifcantly impact the Generel Fund budqet, beginning in FV 2026: 1. The City's increasing un(unded capital improvement program 2. Long-term General Fund financial projections indicating a potential shoMall in upcoming fiscal years 3. The passage of Amendment 5 in November 2024, which increases the homestead ezemption and further constrains the growth of taxable property values These considerations are essential to ensure that tlecisions regarding funding the projection mapping event in Canopy Parkalign with the Citys broader long-term fnancial stability antl strategic priorities. BACKGROUND/HISTORV On February 26, 2025, the Mayor and City Commission approved a re(ertal sponsored by Commissioner Joseph Magazine to the Finance and Economic Resiliency Committee (FERC)to discuss sponsoring a projeclion mapping event in Canopy Park for Memonal Day 2025 or another suitable festive date. The referral mentioned the sponsor's initial conversations with Mr. Michael Rossi, of Miami Music Festival (MMF), who would be willing to provide a 100% discounl on the G.O. Bond funded equipment needed for the show. ANALYSIS Miami Beach Music Festival (MMF) has 6een producing artistic projection mapping events for hislonc months ihat include Memorial Day and Fourth of July as well as an annual holiday event in partnership with the Ciry. The refertal item aims for MMF to activate an artistic projection mapping event in Canopy Park. 99� Canopy Pa�: Canopy Park is in the South Beach neighborhood at 707 West Avenue, behveen the 600 and 700 blocks of Alton Road. Historirally, special event permits have not been issued for Canopy Park, as it has been consideretl a passive neighborhood park. 7he Administretion met with MMF Director Michael Rossi and Tim Carr, President of the SobeWest Neighborhood Association and resident o(Bentley Bay to discuss a projection mapping event in Canopy Park. The proposed projection map0�ng would be on the east side of the Bentley Bay Condominium along with varying event and per(ormance elements. Il was determined that the best time of the year lo launch a pmjection mapping event in Canopy Park would be on October 31, 2025, for Halloween. As part of this refertal, MMF provided a cost estimate for the projection mapping and event costs are as tollows: Proiection MaoOina Cost: MMF provided a budget for the wst to project on the north building of the Bentley Bay Condominium. Based on the building scale and necessary equipment the amount would be $87,400. Pr000sed Event Cost MMF provided three (3)event packages to add to the projection mapping, the FERC selected Ihe Halloween Village Package. Neighborhood Notifcation: Should this potential activation be approved; the Administration recommends informing the surrounding neighborhood organizations that include WAVNA and Sobe West to ensure communiry input and buy-in. Should the desire be to fund an artistic projection mapping event in Canopy Park on October 31, 2025, for Halloween, funding would need to be identifed during the 2026 budgelprocess. At the May 7, 2025, Finance and Economic Resiliency Committee (FERC) meeting, staff and MMF presented the three (3) event package options to FERC for review. The FERC provided a favorable recommendation to fund a Halloween 2025 projeclion mapping event in Canopy Park in the amount of$121,900 (which includes the projection mapping equipment cost of$87,400 and the $34,500 Halloween package. See atlached) to be considered dunng the FY 2026 budget process. The FERC also discussed the potential to acquire an additional four (4) projectors as a public beneft moving forward. MMF has provided a separate budget (attached as Exihbit B) with Ihe costs �o acquire the equipment at $296,964. Should the City Commission consider this option, the total for the event and the purchasetl equipment amounts to$394,064. FISCAL IMPACT STATEMENT There is avently no funding for the requesled $121,900. Funding woultl neetl to be identi(ed, budgeted or allocated dunnq the PY 2026 budget development process. Does this Ordinance reauire a Business Imoact Estimate� (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimale (BIE)was published on: See BIE at: httos:/lwww.miamibeachfl.00vlcitv-halllcitv-clerk/meetinn-notices/ 998 FINANCIAL INFORMATION CONCLUSION The Adminislration recommentls accepting the Finance and Economic Resiliency Committee favorable recommendation to tund a Halloween 2025 projection mapping event in Canopy Park in ihe amount of$121,900 to be considered during the FY 2026 budget process. Aooliwble Area South Beach Is this a "Residents Rioht to Know" item. Is this item relaled to a G.O. Bond ounuant to CiN Code Section 2-17Y Proiect? No No Was this Aaenda Item initiallv reauested bv a lobbvist which as defined in Code Sec. 2-481. includes a orincioal enaaaed in lobbvino7 No If so, specify the name of lobbyist(s) and pnncipal(s): Deoartment Tourism and Culture Soonsor(s) Commissioner Joseph Magazine Co-soonsorlsl Condensed Title Accept ReGFund Halloween 2025 Projection Mapping at Canopy Park. (Magazine) TC Previous Action IFor Citv Clerk Use Onivl 999 � ESTIMATE 1001 ������� I— Miami Music FesHval,INL �ehno'a�miamimus ciast�al com � � 1440 Ocean Dnve +1 �305)9039251 Miami BeacR FL 33139 m annnusicfeslrval com MIAMI MUSIC FESTIVAL EwM Dab: OcYaber 31 Lwdan Drta: October 28 EvaN Loe�lion: Bentley Bay BulEi�g LoaE-0ul 0ah: Oclober 31 ❑ATF OUE DATE ea�ro ISSUED 6113/2025 ESTIMATE PROpUCTOR3ERVILE qTY. MTE TpT�L EQUIPMENT RENTAL(3 Day G�arqa) Chnstie M 4k25 RGB Laser Projeaor 6 $3,500.00 $21 000.00 ChristieM-SeneslensHD.6]-50.]9 6 $200.00 $1200.00 Projecror Stmcmres I Scaffominq 6 $160.00 $960.00 Powar distro an0 CarNock package 1 $500.00 $500.00 fl5V AC Utiliry Power Kit 1 5250.00 $250.00 QI FiCer ViCeo Cable System 2 $75Q00 $1,500.00 Disguise MeGia Sener 2 $1,000.00 $2,000.00 G%2C meEia server Nenvork Rack � $500.00 $500.00 Conlains-48 port 1 Day Rate POE switch,G� router.remote switch,8 access poin[s Server Support Kit i §500 00 $500.00 Induaes access poin�rou�ers, KVM.cable atlaplers. SUBTOTAL $28.410.00 GO Bontl Clry Event Discoun1100% 100% $28,470.00 7bTAL t0.00 NonGO Bo�W Epuipmant Ranbl Chrislie M 4k25 RGB Laser Projedor 6 $3,500.00 521.000 Christie Zoom Lens HD 4-5 Special Lens for long tlislance projeclion 10 $200 52 000 6 Pro�eaor Swnolas 6 $250 51.500 SandbagsCounlerv.eignt � $300 5300 Tobl WnMEaulpnrnl TOTAL f?A.l00 VIDEO LABOR DAVS PrePmgramming 1TimeCnarge 1 $8.000.00 58000 Indu�es Desiqn Template,3-�BwlCing Maps Design, Pmduclion Meetings, Metlia Programming into Server, Oisguise Pmjec[File Artistic GraOhic Design-Bentley eay Buileing i $10,000.00 510,000.00 ViaeoTechnicianlSnowLeaO 4 1 $1,200.00 54,800.00 PmjectionEngineer d 1 $90000 $3,fi00.00 1000 Pmjection Engineer 4 1 §900.00 $3,600.00 Metlia Server OOera�or 4 1 5�,500.00 $6,000.00 MediaServarOperamr 4 1 E1,500.00 $6,000.00 �IRfOiK ftl,M0A0 MISCELWlWS Generamr Permitting Fees 1 $7,500.00 $7,500.00 Permrt Run, InspecLon,and Lite Safety Plans ta General Canhac�or GeneramrRental 1 $1700.00 $1,700.00 36kW(ASkVA)Three PM1ase,60 HeRz,0.8 PF TronsDortation-DeLvery 2 $500.00 31,000.00 SIIBTOTAL i10.100A0 PRODUGiIONLABOR Elec[rical�Genera�orinsGlanE Stnke 2 $500.00 $1,000.00 ScaRolaing antl S�mcWral LOAO IN 8 SET UP 4 §300.00 $1,200.00 ScaRaldingandS�mcWralSVike 4 $300.00 $1,200.00 Securiry 4 5500.00 $2,000.00 ProiectLead 4 y1.250.00 $5,000.00 wnmw sw.+oe.eo Halbween Vllage Packa9e Slage,Audio,antl Lighting Package $12.00�.00 DJ EpuiOment 8 Artist Fees $S.D00.00 Rentals for VillageNenCors b5A00.00 Supplies tar Communi�y Ac4vi�ies S2.W0.00 Prqed Lead anG Laborlor VillageNendors $10,000.00 NlIOfAL �lf.�IL/� co�ia��rn�am�M�s��Fesn�ai,irvc io Pay. T�TA� $ 121 ,900.00 cue THANKVOU. �Q�� ESTIMATE 1001 11/�! �����r MiamiMusicFastivallNC �1Lno(dmammusicfeslvalmm I� 14400ceanDnve t1 (305�9019251 MiamiBeacRFL33139 m�ai nusc(esivalcom MIAMI MUSIC FESTIVAL EvaM D�te: October 31 LoaMn Oab: Oc1o0er 28 Evam Locatlon: BeiMey Bay Builtling Lostl-0ut Oab: OctoOer 31 OnTE DUE DATE ea�ro ISSUFL] 6ll.�o?F ESTItMTE PflODUCTOR3FRVKF OTY. MTE tt1T�L E�UIPMENT RENTAL(7 Day C�arg�) C�nstie M 4k25 RGB Laser Prolector 6 $3,500.00 521.000.00 Christie M-Senes lens H0.6]-SD]3 6 5200.00 $1.200.00 Pmjecmr StmcNres I ScaHobing 6 $160.00 5960.00 Power tlis�m ana Camlock package i $500.00 $500.00 115V AC Utiliry Power Klt 1 5250.00 $250.00 OI Fiber Vitleo CaWe System 2 $750.00 $1,500.00 DisgJise MeCia Server 2 51.000.00 $2,000.00 GX 2C metlia server Network Rack 1 $500.00 $500,00 Contains-48 part 1 Day Ra[e PoE switc�,Gb router remote switcR&access points ServerSupportltil 1 $500.00 $500.00 Inclutles access point rnulers,KVM.cable atlaplars. SUBWTAL $28.41�.00 GO BorM Ciry Event D�scowt 100% 100% -$28.410 00 TOTAL SO-00 NonGO Bo�M E9uipmeM 1 Timo PurNaa ChnsGa M 4k25 RGB Laser Prajeciar 4 f88,598.00 3266.384 Chnnb Zaam Lens HO 45 Speciel Lene lar lorg Eistance projecCm 4 sq,gg5 E19.980 Rigging Ca9a < $2.200 $B�B00 6ProjectorScattoltls 6 $250 $1,500 SantlbagsGoumenvegh� 1 $300 5300 TaYEWM� TOTK {19b.Y61 VIOEO LABOA DRVS PreProgramming t Time Charge 1 $8,000.00 $8,000 Indutles Design Template,3-D Building Maps Design. Protluclion Mee�ings.Matlia Programming'mb Server,Oisguise Pmjec�File Artistic Grap�ic Oesign-Bentley Bay BuilOing 1 $10,000.00 $10,000.00 VIOeo TecnnicianlSnow Lead 4 t $'I 2�0.00 54,800.00 1002 Projeclian Engineer 6 1 E900.00 $3,600.00 Projection Engineer 4 1 $gp0.00 $3.600.00 MetliaServerOperaror 4 1 $L500.00 $6000.00 MeaiaSenerOperator 4 1 y1.500.00 36.000.00 JIIB'TOTAL. t�7.�00.�0 MSCELLANWS Generaror Permitting Fees 1 $7,500.00 $7,500.00 Germit Run,Inspection,ana Lite Sa(ety Plans�o General ConVactor GeneramrRental i $t,700-00 51.100.00 3fikW(45kVA)Three Phase.60 Her�z,0.8 PF Transpotlation-Dellvery 2 $500.00 51,000.00 l�TOfAL f7C.2N.M PRODUCTONLABOR ElecVical�Generamr Instal and Shike 2 $500.00 57.000.00 Swfloltling ana Slmcmral LOAD IN&SET UP d $300.00 $1 200.00 Scaflolding ana Slmcwral Slnke 4 $300.00 51.200.00 Securiry 4 $500.00 82.000.00 PmjectLeaa 4 $1,250.00 $5,000.00 81lm711L =10,�OOAO Melbween YJlage Package Stage,Autlio,and Ligh�ing Package 512 000.00 DJ EQuipmen�&Mis�Fees 55.000 00 Rentals!ar VillageNendors 95.000 00 Supplies(or Community Adivities 52500(%] ProjeM Leatl and Labor for VillageNentlors $10.000.00 BIIBfOTAI �{,6Y0.00 ConlactMiamiMusicFestival,WC�opay. '. L� 5 39`�,�64.�� I HANK VOU 1003 Committee Referrals -C4 AF MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of Ihe City Commission FROM�. CommissionerJoseph Magazine DATE: February 26, 2025 TITLE: REFERRAL TO THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE TO DISCUSS SPONSORING A PROJECTION MAPPING EVENT IN CANOPY PARK FOR MEMORIAL DAV 2025 OR ANOTHER SUITABLE FESTIVE DATE. RECOMMENDATION After having met with community leaders and Mr. Rossi of lhe Miami Music Festival (MMF), who also manages the Holiday Festival of Lights on Ocean Dnve with great success. We would like to add a proposal to discuss sponsoring a similar event in Canopy Park. We are told that MMF would be open to giving a 700% discounl on Ihe GO Bontl equipment, but we will neetl additional equipment. BACKGROUND/HISTORY ANALY515 N/A FISCAL IMPACT STATEMENT TBD Does this Ordinance recuire a Business Imoaet Estimate7 (FOR ORDINANCES ONLY) If applicable, tha Business Impact Estimate (BIE)was published on: See BIE al: https�/l 'amibeachFl qo Iciri-hall/citvcle kl t' o-nol ces/ FINANCIAL INFORMATION CONCLUSION � N/A Aoolicable Area South Beach 1004 Is this a "Residents Riaht to Know" item. Is this item related to a G.O. Bond punuant to CIN Code Seetion 2-777 Proieet7 No No Was this Aoenda Item initiallv reauested bv a lobbvist which, as definad in Code Sec. 2�81 inclutles a orincioal enaaned in lob6vinoY No IF so, specify Ihe name of lobbyist(s)and principal(s): N/A Deoartment OKce o/Commissioner Joseph Magazine Soonsor(sl Commissioner Joseph Magazine Co-soonsor(sl Condensed Title Ref: FERC -Canopy Park Projection Mapping Event (Magazine) Previous Action lFor Ciri Clerk Use Onlvl 1005