C2D-Award Contracts Purchase And Delivery Of Safety SuppliesCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts To WW. Grainger, Inc., And To Aaron Industrial Safety, Pursuant
To Invitation To Bid (ITS) No. 43-11112, For Purchase And Delivery Of Safety Supplies, In The Estimated Annual
Amount of$ 93,000.00
Key Intended Outcome Supported:
Maximize efficient delivery of services
!SUPPorting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
The purpose of Invitation to Bid No. 43-11/12 (the "Bid") was to award contracts for the purchase and delivery of
routine safety supplies for various departments (Public Works, Parks, Fleet, Property, Sanitation, and Parking
etc.).
The contract(s) entered into with the successful bidder{s} will have an initial term of two (2) years, and may be
renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1} year terms.
The Bid was issued on September 13, 2012, with a bid opening date of October 25, 2012. A pre-bid meeting was
held September 27, 2012 to provide information to the bidders submitting a response. Two (2) addenda were
issued to provide additional information or respond to prospective bidder questions.
Fifty-two (52) bid notices were issued through the Bidnet system, and four (4) vendors downloaded the bid
documents. Three (3) bids were received from: WW Grainger, Aaron Industrial Safety and QuadMed. Inc.,
The Administration is recommending award contracts to the lowest. responsive. responsible bidder by group as
follows:
! GROUP i VENDOR L 1 ! Aaron Industria! Safety
~ 2 ! W.W. Grai!]:.;:ag::.er:..t.•..:.:ln,:-::c::,.. ---~~·
lll----"43_~1 Aaron lnd~strial Safety
'---"--~..._'· Jj.W. Gramger, Inc.
APPROVE THE AWARD OF THE CONTRACTS:
Advisory Board Recommendation:
GROUP VENDOR
5 W.W. Grainger, Inc.
6 Aaron Industria! SaJ~!Y..__ ___ 4 7 W.W. Grainger, Inc. ====8~===-~-=W~.:..:.W,.;-'-':.c..~G~r_:a;.;.;i..:..;n'""g ... e~r~. ~ln;;c=. =====-·-
E ... ~:--:c-----,-~~-----------~~
Financial Information:
-Source of
Funds:
~
OBPI
l
I
j
.. · ..
!
I
!
Total
l Amount
$ 17,000.00
$35,000.00
$30,000.00
$5,000.00
$ 1,000~00
$5,000.00
$93,000.00
l Account i
Public Works Stormwater Account 427-0427-000343
,_
~ublic Works Sewer Account 425~0420-000343
,_
ubHc Works Water Account 425-0410-000343
.
Property Management Account 520-1720-000342
Fleet Management Accoun(510-1780-000343
Parks and Recreation Account 011-0940-000343
· Financial lmpac tSummary: Future year expenditures will be based on approved budgeted amounts.
Citx Clerk's Office Legislative Trackrng:
i Alex Denis, Director Ext # 6641
MIAMI BEACH 40
-·
AGENDA ITEM
DATE
C:tD
1-IG··-13
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Fiorida 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
Mayor Matti Herrera Bower and Members of th
1
e /jY Commission
Kathie G. Brooks, Interim City Manag~~ / '
DATE: January 16, 2013
SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO W.W. GRAINGER,
INC. AND TO AARON INDUSTRIAL SAFETY, PURSUANT TO INVITATION TO
BID (ITB) NO. 43·11/12, FOR PURCHASE AND DELIVERY OF SAFETY
SUPPLIES, IN THE ESTIMATED ANNUAL AMOUNT OF $93,000.00
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME SUPPORTED
Maximize efficient delivery of services
BID AMOUNT AND FUNDING
The estimated annual amounts below are based on regular operational funding availability.
$17,000.00 Public Works Stormwater
$35,000.00 Public Works Sewer
$30,000.00 Public Works Water
$ 5,000.00 Property Management
$ 1,000.00 Fleet Management
$ 5,000.00 Parks and Recreation
$93,000.00
ANALYSIS
427-0427-000343
425-0420-000343
425-041 0-000343
520-1720-000342
510-1780-000343
011-0940-000343
The purpose of Invitation to Bid No. 43~ 11/12 (the "Bid") was to award contracts for the
purchase and delivery of routine safety supplies for various departments (Public Works,
Property Management, Fleet and Parks and Recreation).
This contract(s) entered into with the successful bidder(s) will have an initial term of two (2)
years, and may be renewed at the sole discretion of the City, through its City Manager, for
three {3) additional one (1) year terms.
41
Commission Memorandum-/TB-43-11112 Safety Supplies
JanuafY 16, 2013
Page 3 of 3
BID PROCESS
The Bid was issued on September 13, 2012, with an opening date of October 25, 2012. A
pre-bid meeting was held September 27, 2012 to provide information to the bidders
submitting a response. Two (2) addenda were issued to provide additional information and
to provide the revised proposal form.
Fifty-two (52) bid notices were issued through the Bidnet system, and four vendors
downloaded the bid documents. In Addition, the Procurement Division issued notices to
seven (7) prospective bidders viae-mall, which resulted in the receipt of following three (3)
bids:
1. Aaron Industrial Safety Inc.
2. W .W. Grainger
3. Quadmed
The responsiveness test performed by the Procurement resulted in Quadmed to be deemed
non-responsive due to failure to provide the required brd proposal forms.
A Technical Review Panel ("the Panel") consisting of the following Individuals reviewed the
responsive bids and made the final recommendation:
• Maddy Reisler, Office Associative V, Property Management
• Shelly Fernandez, Office Associate IV, Sanitation Division
• Martha Torres, Warehouse Supervisor, Public Works Water Division
• Brenda Carbonell, Parks and Recreation Analyst
• Joyce Dickerson, Office Associate V, Fleet Management
• Tamika Clear, Sanitation Coordinator, Sanitation Division
After the Panel's review of the bidder's qualifications, experience, capability, and
performance evaluations received, it was determined to be in the best interest of the City to
recommend awarding contracts to the following lowest and best bidders: W.W. Grainger
and Aaron Industrial (See Appendix "A"-Tabulated results).
IG 0 . r ly d !-roup ! eSCrlQIOn -i en or i
I 1 Safety Go~and safety glasses I Aaron Industrial Safety 1 ,_
l 2 Safety Gloves i W .W. Grainger, Inc.
i 3 Safety mask and SUf2Qiies _ Aaron lndustri~l Safety ;---
4 Safety ear elus protectors W.W. Grainger, Inc. --~W.W. Grainger, Inc. --
5 Safety flag and flashlight
6 Back support Aaron Industrial Safety
~--7 Safety hats and caps W.W.:._Grainger, Inc.
8 Safety ribbon and tape W.W. Grainger, Inc. i
The ITB process requested bidders to submit unit pricing for the items most frequently used
by the various departments purchasing safety supplies to be awarded by group. The
structure of this ITB would allow the various departments to anticipate and accurately
estimate the cost of the majority safety supplies while guaranteeing the lowest possible cost.
42
Commission Memorandum -/TB-43-11112 Safety Supplies
January 16, 2013
Page 4 of 3
COMPANY PROFILES
W.W. Grainger has been in business for eighty-five years and has provided services for the
City of Miami and Miami Dade County. Grainger was highly rated by the performance
evaluation survey and the reference received. Grainger has location in Miami.
Aaron Industrial Safety, Inc., has been in business for nineteen years and has provided
services for the City of Miami Beach, Miami Dade County, Broward County and Carnival
Cruise Unes. Aaron was highly rated by the performance evaluation survey; references
received Aaron have facilities in South Florida-Miami.
CITY MANAGER•s REVIEW
After considering the review and recommendation of City staff, the City Manager exercised
her due diligence and is recommending to the Mayor and the City Commission to award the
contracts to Grainger, and Aaron Industrial Safety, Inc.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission accept the City Manager's recommendation to award contracts to W.W.
Grainger and to Aaron Industrial Safety, Inc., for the purchase and delivery of Safety
Supplies, pursuant to Invitation To Bid (ITS) No. 43-11/12, in the estimated annual amount
of$ 93,000.00.
F:\PURC\$All\Shiretyi Commission me.-no\ITB-4~-11-12 Safety Supp!!ies • Memo.doc
43
~ ~ 1 2 3 4 5 6 Description GROUP I SAFETY GOGGLES AND SAFETY GLASSES Safety goggles lift front welding Brand Name: Manufacturer: Safety goggles Impact Brand Name: Manufacturer: Safety goggles with replacement lens and head band Brand Name: Manufacturer: Safety glasses dark safety over~prescription Brand Name: Manufacturer: Safety glasses gray lens, black frame Brand Name: Manufacturer: Safety glasse with clear anitfog Brand Name: Manufacturer: ~roup 1 (1tt1Iu 6) AARON INSUSTRIAL SAFETY Qty Unit 25 5.25 29050 MCR Safety 30 6.50 S345C Honeywell 10.55 S345C Honeywell 75 3.00 OTSXL~S7520ST Pyramex 80 1.00 55112 MCR Safety 50 2.30 TK110AF MCR Safety W.W. Grainger, Inc. Total Unit Total 131.25 14.62 365.50 1UYF9 Westward 195.00 1.78 53.40 IVT70 Condor 0.00 7.06 0.00 3ZLI9 Honeywell 225.00 1.64 123.00 4TN06 Condor 80.00 1.35 108.00 1VWI8 Condor 115.00 2.78 139.00 4VC05 Condor 746.2? '··········· 788.90
~ U'l Description GROUP 2 SAFETY GlOVES 7 Glove leather fingerless palm Brand Name: Manufacturer: 8 Glove ntrlle disposable powdered XLG BML Brand Name: Manufacturer: 9 Glove 16" length heat resistant Brand Name: Manufacturer: 10 Glove 28" clemco cabinet Brand Name: Manufacturer: 11 Glove acid proof nitrile size 10 Brand Name: Manufacturer: 12 Glove acid proof nitrile size 9 Brand Name: Manufacturer: 13 Glove cotton canvax 8 oz white wrist Brand Name: Manfacturer: 14 Glove cowhie welding size L color blue 14; length Brand Name: Manufactures: 15 Glove graber w/clip non conductive plastic Brand Name: Manufactures: 16 Glove leather prtector size 10~10 112 with 10 length Brand Name: Manufacturer: 17 Glove leather protector size 11 with 1 0" Brand Name: Manufacturer: 18 Glove leather protector size 9-9 1/2 with 10 lengh Brand Name: Manufacturer: --------·~~--···-·-·----·---·-·-·---·-·-·--·· 80 90 75 50 75 50 80 75 25 50 80 75 ............... AARON INSUSTRIAL SAFETY Qty Unit 6.00 0160 size AIS 6.50 7500PFXL 5211Sbury 13.00 9-928 Ansell 119.34 8N1532/90 North 1.25 37-145-10 Ansell 1.25 37-145-09 Ansell 0.50 2000V Cordova 4.39 4501 MCR Safety 3.50 UCDB MCR Safety 18.00 1LP (10) size 10 5211 Sbury 18.00 1LP(10) size 11 5211 Sbury 18.00 1 LP-(100 size 11 ······--§gi:sbury_ W.W. Grainger, Inc. Total Unit Total 480.00 5.75 460.00 1VT52 Condor 585.00 6.04 543.60 2XMA5 Condor 975.00 3.60 270.00 ZENE3 Condor 5,967.00 21.62 1,081.00 3JT06 E CooHne 93.75 3.19 239.25 IPFP3 Show Best 62.50 3.19 159.50 IPEP3 Show Best 40.00 0.32 25.60 3AD76 Condor 329.25 4.84 363.00 4TJX5 Condor 87.50 1.69 42.25 8FKLO Egodyne 900.00 9.30 465.00 4T557 Condor 1,440.00 9.30 744.00 4T558 Condor 1,350.00 9.30 697.50 4T491 c;ondor
~ en Description 19 Glove leather single palm long cuff 2-1f2 50 Brand Name: Manufacturer: 20 Glove lineman's rubber size 10 Eo11 B-10 25 size 11 E011B-11 30 size 09 E011B-09 45 Brand Name: Manufacturer: 21 Glove neoprente chemical resistant size 10 (color black) 60 Brand Name: 5435 XL Manufacturer: MCR Safety 22 Glove nitrile 15mi113" size 10 75 Brand Name: Manufacturer: 23 Glove poly nylon liner color-black-gray 14' length 80 Brand Name: Manfacturer: 24 Glove PVC coated blue size L 25 Brand Name: 25 Glove welding Size L color -gray 14'1ength Brand Name: Manufacturer: 26 Glove lineman's canvas bag 25 Brand Name: Manufacturer: 27 Glove mes's lknit size (L} 75 Brand name: Manufacturer: 28 Glove bag canvas short 35 Brand Name: Manufacturer: 29 Glove Elecrical Slze-9 E0011 B-09 25 Size-10 E0011B-10 25 Size-11E0011B1-25 Brand Name: Manufacturer: Total Grou 2 {7 thru 29) ··-·-·-··-·--------· AARON INSUSTRIAL SAFETY 1.51 2010L MCRSafety 46.61 46.61 46.61 2.75 5435XL MCR Safety 1.25 8614C MCR Safety 1.00 8614C MCR Safety 0.80 9682L 30 1.00 8614C MCR Safety 20.16 GB 112 S211Sbury 0.80 8808S MCR Safety 20.16 GB 112 S211Sbury 46.61 46.61 46.61 E0011B S211 Sbury --~·-W.W. Grainger, Inc. 75.50 1.55 77.50 2MPA6 Condor 1,165.25 72.52 1,813.00 1,398.30 65.37 1,961.10 2,097.45 72.52 3,263.40 ST946/947/945 Salisbury 165.00 3.87 232.20 3RZK5 ShowaBest 93.75 1.17 87.75 4T425 Ansell 80.00 1.82 145.60 4Ju93 Ansell 20.00 4.21 105.25 4KMZS 30.00 3.53 105.90 4JF96 Condor 504.00 12.91 322.75 5T101 Condor 60.00 0.30 7.50 5JK50 Condor 705.60 10.34 361.90 4AJ28 Condor 1,165.25 36.77 919.25 1 '165.25 36.79 919.75 1,165.25 36.79 919.75 4T488/489/490 Salisbury 22,200.60 ~-·--~· 16,333.30
~ ........ Description GROUP 3 SAFETY MAKS AND SUPPLIES 30 Dust and particulate w/dual head strap mask 35 Brand Name: Manufacturer: 31 Resipartor dust and particulate mask 30 Brand Name: Manufacturer: 32 Meter digital 25 Brand Name: Manufacturer: 33 Meter digital 25 Brand Name: Manufacturer: Total Group 3 (30 thru 33} GROUP 4 SAFETY EAR PLUS PROTECTORS 34 Ear plugs with cord (per boxes) 150 Brand Name: Manufacturer: 35 Ear muff heavy duty (each) 144 Brand Name: TR0160Cs (NRR29) Manufacturer: 36 Ear plus disposable (per boxes) 500 Brand Name: Manufacturer: 37 Ear protectors classic {cases) 40 Brand Name: Manufacturer: Total Grou 4 (34 thru 37} GROUP 5 SAFETY FLAG AND FLASHLIGHT Qty 38 Safety flag hevy duty fluorescent 100 Brand Name: Manufacturere: 39 Flashlight industrail flashlight magnet attached individual p 250 Brand name: Manufacturer: Total Group_§j38 thru 39) ······--~·-·····------ -- ---~-·~·-··-·------···--·-·······----~· Qtv Qty AARON INSUSTRIAL SAFETY Unit Total 8.00 280.00 730N95 Gerson 5.00 150.00 1501 Gerson 53.00 1,325.00 DMTC/RL Am probe 90.00 2,250.00 82369 craftsman 4,005.00 Unit Total 15.00 2,250.00 1110 3M 13.00 1,872.00 TR0160CS (NRR29) Radians 15.00 7,500.00 1100 3M 260.00 10,400.00 310-1009 3M 22,022.00 Unit Total 3.00 300.00 1830-V 2WINTI 5.25 1,312.50 1,612.50 . ··----------·-~--·-----~·-· W.W. Grainger, Inc. • Unit Total 9.56 334.60 • 3A181 North 3.09 92.70 4VT68 Miller 132.49 3,312.25 16AH8 Fluke 210.35 5,258.75 16AH7 . Fluke 8,998.30 Unit Total 15.52 2,328.00 6XFGo Howard Light 4.79 689.76 26X626 Condor 13.01 6,505.00 16AE3 Howard Light 3.96 158.40 30F055 3M 9,681.16 Unit Total 1.97 197.00 3YWYY 2.36 590.00 6AHAS Westward 787.00 ·~
~ 00 Description GROUP 6 BACK SUPPORT BELT AND SAFETY VESTS 40 Back support w/CMB logo size 28·32 Brand Name: Manufacturer: 41 Industrial back support w/CMB log size 33·38 Brand Name: Manufacturer: 42 Industrial back support w/CMB log size 39-44 Brand Name: Manufacturer: 43 Industrial back support w/CMB log size 45-49 Brand Name: Manufacturer: 44 Industrial back support Brand Name: Manufacturer: 45 NfA 46 Safety vest class Ill prange w/reflective stripping Brand Name: Manufacturer: Total Group 6 (40 thru 45) GROUP 7 SAFETY HATS AND CAPS 47 Bump cap Brand Name: Manufacturer: 48 Hard hats dielectric Brand Name: Manufactures: 49 Hard hat with 8 point suspension Brand Name: Manufacturer: 50 Hard hat full brim rachel Brand name: Manufacturer: 51 Hard hat classic 6 point suspension Brand name: Manufacturer: 52 Hard hat V -Gard Brand name: Manufacturer. _!l?t~I§IPIJP __ IJ46 thru 51 ) AARON INSUSTRIAL SAFETY Qty Unit 35 9.00 373-S AIS 25 9.00 373-M AIS 50 9.00 373-L AIS 9.00 373-XL AlS 30 11.00 373-2X AIS 25 10.00 SV22-320M (Size) Radians Qty Unit 74 3.30 BC89 North 25 3.50 A59 North 25 15.00 E1RWOIAOOO [Pyramex 30 8.00 HP24110 Pyramex 30 6.00 HP16120 Pyramex 25 7.65 463942 MSA .. W.W. Grainger, Inc. Total Unit Total 315.00 n/a 225.00 n/a 450.00 nla 0.00 n/a 330.00 n/a n/a 250.00 n/a 1,570.00 nfa Total Unit Total 244.20 2.94 217.56 4RB47 M5A 87.50 4.08 102.00 IOG966 Condor 750.00 11.81 295.25 9RD77 AO Safety 240.00 9.44 283.20 9RD77 AO Safety 180.00 12.40 372.00 3RRV1 M5A 191.25 8.42 210.50 3PE14 M5A 1,692.95 1,480.51
~ c,g Description GROUP 8 SAFETY RIBBON AND TAPE 53 Safety flag heavy duty flourescent Brand name: Manufacturer: 54 Barrier ribbons 3X 300 feet (yellow) Brand Name: Manufacturer; 55 Hazard stripe tape 2'x54' Brand name: Manufacturer: 56 N/A 57 Barrier tape, roll size, 3'x1000' yellow wfblack letter (case) Brand name: Manufacturer: 58 Barrie ribbon tape 3"x300" red with black letter {case) Brand name: Manufacturer: 59 Barrier ribbon tape 3"x300" yellow w/bfack letter /roll Brand name: Manufacturer: Total Group 8 {53 thru 59 _l_. ----·---~·"···~ Qty 300 200 100 25 2 100 AARON INSUSTRIAL SAFETY W.W. Grainger, Inc. Unit Total Unit Total 3.00 900.00 3.78 1,134.00 1830-M 9RWI3 2WINTI USA-Sign 3.00 600.00 3.43 686.00 TA-1200 IN922 AIS C.H. hanson 4.00 400.00 3.94 394.00 TA-1200 6FXVS AIS Grainger approved 120.00 3,000.00 3.09 77.25 4A416 Harris C.H. hanson 108 216.00 3.17 6.34 8WAK3 Harris Harris Industries 3.00 300.00 3.17 317.00 9CYF2 Harris Harris Industries 5,416.00 2,614.59 117,784.35 80,578.62