C2E-Award Contracts Removal And Disposal Of Construction Debris And AsphaltCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts To G7 Holdings, Inc. 0/B/A Garbageman.Com As Primary Vendor, And
Austin Tupler Trucking, Inc. As Secondary Vendor, Pursuant To Invitation To Bid (ITB) No. 3~12/13, For Removal
And Dfsposar Of Construction Debris And Asphalt, In The Annual Estimated Total Amount Of $133,960.
Key Intended Outcome Supported:
Maintain City's Infrastructure. ----,-:-.,.---------c---:-:-........,-~~-J
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
55% of residents, and 48% of businesses rated the condition of roads as excellent or good; and 64% of residents
and 66% of businesses rated the conditions of sidewalks as excellent or good.
Issue: I Shall the City Commission aperove the award of Contracts?
Item Summary/Recommendation:
The purpose of Invitation to Bid (ITB) No. 3-12/13 was to award contracts for removal and disposal of construction
debris and asphalt, as specified tn the ITB. The contract(s) entered into with the successful bidder(s) will have an
initial term of two (2) years, and may be renewed at the sole discretion of the City, through its City Manager, for
three (3) additional one {1) year terms.
Bidsync issued bid notices to 183 prospective bidders, and a total of seven (7) companies downloaded the
document Additionally, Procurement sent notice to four (4) vendors. The notices resulted in the receipt of three (3)
bids. One of the bids was deemed non-responsive for not meeting licensing requirements at time of bid submittal.
Award is being recommended to the lowest bidder G7 Holdings, Inc. d/b/a Garbageman.com as primary vendor,
and Austin Tupler Trucking, Inc. as secondary vendor. Should the primary vendor fail to comply with the Terms and
Conditions of this Contract, the City reserves the right to award to the secondary vendor.
APPROVE THE AWARD OF CONTRACTS.
Adviso: Board Recommendation:
IN/A
Financial Information:
~-
Source of I Amount Acqoun(>.
Funds: $20,oo'o --
... 1 Public Works Repair and Maint. Acct. No. 011-0840~00342
~ 2 -$40,000 Public Works Repair and Maint.Acct No. 425-0410-00342
3 $35,000 Public Works Repair and Maint. Acct. No. 425-0420-00342 -$38,960 Public Works Repair and Maint. Acct. No. 427-0427~00342 4 j
OBPI Total I $133f960 I 1
Financial Impact Summary: Future year expenditures will be based on approved budgeted amounts.
MtAMIBEACH 50
____________ ]
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AGENDA ITEM _'---=-o<-=---
DATE /-/6 .. ff,
(9 MIAMIBEACH
City of Miami Beach, 1700 Convention Cenler Drive, Miami Beach, Florida 33139, www.mlomibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of t~e 2t~m~ission
Kathie G. Brooks. Interim City Manager pA/
January 16, 2013
REQUEST FOR APPROVAL TO AWARD CONTRACTS TO G7 HOLDINGS, INC. D/B/A
GARBAGEMAN.COM AS PRIMARY VENDOR, AND AUSTIN TUPLER TRUCKING, INC.
AS SECONDARY VENDOR. PURSUANT TO INVITATION TO BID (ITS) NO. 3~12/13,
FOR REMOVAL AND DISPOSAL OF CONSTRUCTION DEBRIS AND ASPHALT, IN
THE ANNUAL ESTIMATED TOTAL AMOUNT OF $133,960.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
The amount budgeted for these services for Fiscal Year 2012/2013 is $133,960. Funding in the
amount required will be provided from the following account:
$20,000-Public Works Repair and Maintenance Account No. 011-0840-00342
$40,000-Public Works Repair and Maintenance Account No. 425-0410-00342
$35,000-Public Works Repair and Maintenance Account No. 425-0420-00342
$38,960 -Public Works Repair and Maintenance Account No. 427-0427-00342
$133,960
Additional funding may be required due to increased need of services, subject to the review and
approval of the Office of Budget and Performance Improvement (OBPI).
ANALYSIS
The purpose of Invitation to Bid (ITB) No. 3-12/13 was to award contracts for removal and disposal
of construction debris and asphalt, as specified in the ITS.
The work specified In this ITB consists of furnishing all labor, machinery, tools, means of
transportation, supplies, equipment, materials, services necessary for the removal and disposal of
construction debris and asphalt which consist of materials accumulated from pipe line construction,
sidewalk, street repairs and street light projects. All materials must be disposed of in a proper
manner and at a disposal site legally allowed to accept said materials. The contractor shall be
responsible for compliance with all Applicable Law and shall be fully accountable for all costs and
penalties resulting from infractions thereby.
The contract(s) entered into with the successful bidder(s) will have an initial term of two (2) years,
and may be renewed at the sole discretion of the City, through its City Manager, for three (3)
additional one {1) year terms.
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ITB 3-12113-Removal and Disposal of Construction Debris and Asphalt
January 16, 2013
Prior to this recommendation, a three year contract {lTB 35-08/09) had been awarded to Metro
Trucking Company on July 15, 2009 in the estimated annual amount of $116,000. Metro Trucking
Company sent notice to the City that after 31 years in business, they would be closing their doors as
of June 15, 2012. Since then, the City has been acquiring these services from Austin Tupler via
request for quotes until a new contract is awarded and executed, at the prices stated below.
Public Works Operations annual construction debris hauling is 3,000 tons, and 2,000 tons for
asphalt. Both materials are approximate tonnages. Presently, the City is paying $32.25 and $16.10
per ton respectively. Fiscal Year 12/13 budget construction debris and asphalt hauling is $134,960.
BID PROCESS
Invitation to Bid (ITS) No. 3-12/13, was issued on October 19, 2012 with a bid opening date of
November 16,2012. Four(4) addenda were issued to provide additional information and to respond
to all questions submitted by the prospective bidders, thus extending the bid opening due date to
November 21, 2012. Bid sync issued bid notices to 183 prospective bidders, and a total of seven (7)
companies downloaded the document. Additionally, Procurement sent notice to four ( 4) vendors.
The notices resulted in the receipt of three (3) bids from the following companies:
1. Austin Tupler Trucking, Inc.
2. G7 Holdings Inc. d/b/a Garbageman.com
3. Superior Landscaping and Lawn Services, Inc.
Superior Landscaping was deemed non-responsive for not meeting licensing requirements at time
of bid submittal. A General Hauler Permit is required for these services, which Superior does not
hold.
The following table shows tabulated results:
' -..,.....-· ·~~----~·-. I l I
I G7 Holdings d/b/a ·~ustin Tupler -~~· --f-Garbageman.com Truckin , Inc.
I ;
I Description
I Removal of Construction Debris
~-~ -
I l Removal ___ o_f A_s~e_h~a_lt_~---·-_l
Unit Price l Unit Price
-$29.50/To::=r= $31. 75fT on
$7.00/Ton 1 $15.60/Ton
1
j
i
Award is being recommended to the lowest bidder G7 Holdings, Inc. d/b/a Garbageman.com as
primary vendor, and Austin Tupler Trucking, Inc. as secondary vendor. Should the primary vendor
fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to
the secondary vendor.
G7 Holdings is a Miami-Beach based vendor that has been in business for over 12 years. G?
Holding is currently under contract with Miami-Dade County for Emergency Debris Removal Bid
6417-0/17, and Miami-Dade County Public Schools for Emergency Debris and Hazardous Tree
Removal Contract 036-MM06. Both of these contracts are pre-qualifications of vendors authorized to
do work for the County and School Board.
52
ITB 3-12113-Removal and Disposal of Construction Debris and Asphalt
January 16, 2013
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award contracts to G7 Holdings, Inc. d/b/a Garbageman.com as primary vendor, and Austin Tupler
Trucking, Inc. as secondary vendor, pursuant to Invitation To Bid (ITB) No. 3-12/13, for removal and
disposal of construction debris and asphalt, in the annual estimated total amount of $133,960.
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