C2B-Issue A Call To Artists Outdoor Art Installation For Washington AvenueCOMMISSION ITEM SUMMARY
Condensed Title:
A request for approval to issue a Call to Artists to commission a permanent, outdoor art installation, which will have a
revitalizin effect on Washin ton Avenue.
Item Summary/Recommendation:
The City would like to apply for an ArtPiace grant and issue a Call to Artist to commisison a permanent, outdoor installation
which will have a revitalizing effect on Wash. Ave. The exact parameters are Wash. Ave. from So. Pointe Dr. to Dade Blvd.
It is likely that its eventual implementation would occur in stages. ArtPiace is a collaboration of eleven leading national
foundations (including Knight Foundation,) eight federal agencies (including NEA,) and six of the nation's largest financial
institutions. Grant amounts have ranged from $63,100 to $1 million. The grants are art-driven "creative placemaking"
projects that result in increased vibrancy and economic well-being for a specific area. The Call is open internationally to all
qualified artists and is NOT limited to Florida artists.
The total budget is $500,000 to $700,000, which includes all costs such as, but not limited to, initial concept fees, travel,
materials, fabrication, transportation, insurance, installation, engineering and a 15% contingency fee. We would like to
acknowledge that the funding for this Call to Artists is contingent on a successful grant application for an ArtPiace grant, and
that the project will require the eventual approval by the City's Historic Preservation and Planning boards and by the Mayor
and Commssion.
The commissioned artist will be selected based on previous experience with the design and production of exterior public art.
Applicants are expected to have the technical capabilities to design and install such projects. The artist selected shall be
expected to collaborate as needed with site engineers, designers, and other necessary parties for successful installation of
the project. Artist will be required to maintain the project schedule that is established. Deliverables include Shop drawing to
be provided to Capital Improvements Office and the Building Department for permitting.
The application process will be managed by Miami-Dade County's Art in Public Places office, utilizing the online CaFE™
System, and by the City's Art in Public Places Committee.
The City reserves the right to reject any and all proposals or to re-issue the call to artists when such action is considered in
the best interest of the City. By submitting a response to this Call to Artist, prospective artists waive the right to protest or
seek legal remedies whatsoever regarding any aspect of this Call.
The payment to the artist is to be performed for a "Not to Exceed Fee" and the selected artist or team will be required to
enter into an Artist Agreement with the City prior to commencing work.
I N/A
Advisory Board Recommendation:
Financial Information·
Source of Funds: Amount
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Max Sklar, ext. 6116
Sign-Offs: I A
Department Director
MAS J MAS L f V _v-_ ;v--
MfAMlBEACH
65
Account
I
I KGB
Approved
~ ~ity Manager
AGENDA ITEM c ;2. B
DATE .:2-b 'l3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Mayor Matti Herrera Bower and Members of the City Commission
Kathie G. Brooks, Interim City Manager. ';/~ !-·
February 6, 2013 / . ,
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A CALL TO ARTISTS TO COMMISSION A
PERMANENT, OUTDOOR ART INSTALLATION WHICH WILL HAVE A
REVITALIZING EFFECT ON WASHINGTON AVENUE
ADMINISTRATION RECOMMENDATION
Approve issuance of Call to Artists.
KEY INTENDED OUTCOME
Maximize Miami Beach as a Destination Brand.
BACKGROUND
In the summer of 2012 a Washington Avenue Enhancement Plan was developed by the
Administration based on input received from Washington Avenue stakeholders at a February,
2012 Planning Department workshop, as well as input from meetings of the Washington Avenue
Neighborhood Association and from the City's Neighborhoods & Community Affairs Committee
and Finance & Citywide Projects Committee. This plan addresses safety, cleanliness,
marketing and promotion, and short-and long-term enhancements. There was consensus that
a unique architectural lighting installation could contribute to the creation of a sense of place
and draw people to the street. The Administration identified ArtPiace as a possible source of
funds for such an installation.
ArtPiace is a granting organization composed of eleven leading national foundations (including
the Knight Foundation,) eight federal agencies (including the National Endowment for the Arts,)
and six of the nation's largest financial institutions. Its grants are for artist-driven "creative
placemaking" projects, undertaken by municipalities in partnership with arts organizations,
artists, and local and national organizations and agencies, that result in a transformative impact
on community vibrancy and economic well-being for a specific area. To date ArtPiace grants
have ranged from $63,100 to $1 million.
The City of Miami Beach would like to issue a Call to Artists to select an artist to commission a
permanent, outdoor installation which will have a revitalizing effect on Washington Avenue, and
then apply to ArtPiace for the funding.
The project can utilize (or not) the medians, all of the public-owned structures including the 21st
Street Community Center, Convention Center, SoundScape Park, Old City Hall, Police Station
and Plaza, and may include plans for the avenue's privately-owned structures as well. Although
the project was originally envisioned as an illumination and/or projected image installation, equal
consideration will be given to proposals using any media.
The proposed Call to Artists is attached as Exhibit "A". The City will be utilizing Miami-Dade
66
Request For Approval To Issue a Call to Arlists
City Commission Meeting
February 6, 2013
Page 2 of2
County's Art in Public Places online CaFE™ system to administer the application process.
Selection of the artist and the project ultimately proposed will be reviewed by the the City's Art in
Public Places Committee, as well as approved by the City Commission.
CONCLUSION
The Administration recommends that the Mayor and the City Commission approve the issuance
of a Call to Artist to commission a permanent, outdoor installation which will have a revitalizing
effect on Washington Avenue.
67
MIAMI BEACH
City of Miami Beach Call to Artists
Entry Deadline: April 5, 2013, 5:00P.M.
EXHIBIT "A"
The City of Miami Beach is pleased to announce it would like to apply for an ArtPiace grant and issue a Call to Artists
to commisison a permanent, outdoor installation which will have a revitalizing effect on Washington Avenue, Miami
Beach, Florida.
It is likely that its eventual implementation would occur in stages. ArtPiace is a collaboration of eleven leading
national foundations (including the Knight Foundation,) eight federal agencies (including the NEA,) and six of the
nation's largest financial institutions. Grant amounts so far have ranged from $63,100 to $1 million. The grants are
for art-driven "creative placemaking" projects that result in increased vibrancy and economic well-being for a specific
area.
REQUIREMENTS
1. Eligibility
This commission is open internationally to all qualified artists and is NOT limited to Florida artists. A qualified artist is
an individual or team generally recognized by critics and peers as a professional practitioner of the visual arts and/or
civic design, as judged by the quality of that professional practioner's body of work, MFA or equivalent, experience,
past public commissions, exhibition record, publications, receipt of honors and awards, training in the arts, and
production of artwork. All qualified artists or teams must have at least five (5) years' of demonstrated professional art
experience with regard to outdoor public art and/or civic art; must have experience with design; and must have
completed a project of at least $75,000 or greater. All submissions must be an original work. A team may include a
wide variety of professionals who deliver artistic services such as sculptors, designers, gallerists, architects,
engineers and other design professionals with focus on civic design and aesthetics.
2. Budget
The total budget iis $500,000 to $700,000, which includes all costs such as, but not limited to, initial concept fees,
travel, materials, fabrication, transportation, insurance, installation, engineering and a 15% contingency fee.
We would like to acknowledge that the funding for this Call to Artists is contingent on a successful grant application
for an ArtPiace grant, and that the project will require the eventual approval by the City's Historic Preservation and
Planning boards and by the Mayor and Commssion.
3. Project Description
Commission a permanent, outdoor installation which will have a revitalizing effect on Washington Avenue. The
project can utilize (or not) the medians, all of the public-owned structures including the 21st Street Community Center,
Convention Center, SoundScape Park, Old City Hall, Police Station and Plaza, and may include plans for the
avenue's privately-owned structures as well. This project was originally envisioned as an illumination and/or
projected image installation, but equal consideration will be given to proposals using any media.
Consideration will need to be given to the relationship between the artwork and the surrounding buildings, open
space, landscaping and civic markers. The artists are encouraged to explore Washington Avenue, and to familiarize
themselves with the surrounding community.
4. Design Parameters
Washington Avenue
Southern Boundary -South Pointe Drive
Northern Boundary-Dade Boulevard
68
The artwork design should address the following:
• Create a recognizable landmark and enhanced sense of place
• The integration of landscaping if needed
• The works should be designed both for vehicular experience and encouragement for pedestrians to walk on
Washington Avenue
• Consideration of the Art Deco Historic District
• The transition from the residential area south of Fifth Street to the commercial district north of 51
h Street
• The scale of the surrounding buildings
• The approach from various directions
• Materials conducive to the South Florida weather
• Engineering must take into consideration South Florida weather
• The community's cultural and aesthetic values
• Applicable laws, statutes, codes, and regulations
5. Brief History of Miami Beach, FL
Miami Beach is America's Riviera; a cosmopolitan city whose residents are as diverse as its visitors. Over 7 miles of
beaches, art and culture, dining and nightlife, world class shopping, 3 golf courses and 20 parks. An island city of just
7.1 square miles that separates Biscayne Bay from the radiant blue waters of the Atlantic. The main gateways to the
City are the MacArthur and Julia Tuttle Causeways and the Venetian and 71 st Street bridges.
The City is seen as a trend-setting art and entertainment Mecca, and a shopping and cultural wonder by visitors,
world travelers, celebrities and locals alike. Miami Beach has always been a tourist-friendly vacation hot spot, but the
city offers so much more now. Miami Beach is no longer just a place to lie on the beach soaking up the sun, due to an
economic boom that has sprung from the refurbishment of the Art Deco Historic District. From cafe's, clubs and
shopping along South Beach's Ocean Drive, Lincoln Road, and Washington Avenue; the international hotels and
restaurants of Collins Avenue and Middle Beach; to the re-emerging neighborhood in North Beach, Miami Beach
offers visitors and residents a dazzling array of amenities to enjoy.
6. Scope of Work
The commissioned artist will be selected based on previous experience with the design and production of exterior
public art. Applicants are expected to have the technical capabilities to design and install such projects, including
providing maintenance instructions. The artist selected shall be expected to collaborate as needed with site
engineers, designers, and other necessary parties for successful installation of the project. Commissioned artist is
permitted to work with outside contractors to fabricate the actual work of art. Artist will be required to maintain the
project schedule that is established. Deliverables include Shop drawing to be provided to City of Miami Beach Capital
Improvements Office (CIP) and shall be submitted to the City of Miami Beach Building Department for permitting.
7. How to Apply
Application Process is managed by the City of Miami Beach Tourism & Cultural Development Department.
Application Requirements*
1. Submissions must be received as a complete application in CaFE™ by no later than AprilS, 2013, Midnight EST.
All materials will be submitted online, via CaFE™. There is no application fee to apply or to use the online
application system. To view the application, go to www.callforentry.org, register a user name and password,
navigate to "Apply to Calls," and search for "Miami-Dade Art in Public Places." All submissions must be received
as a complete application in CaFE ™. Assistance in using the system is available during regular business hours
at cafe@westaf.org.
2. Up to 10 images of previously completed work; this may include details. Please accurately identify medium,
dimensions, date, location, client/agency, size, budget, completion date, and include a brief written description.
The CaFE™ system will prompt you to enter this information with each uploaded image.
3. A one page cover letter listing experience with public art projects; not to exceed 500 words.
4. A current professional resume.
5. At least three (3) professional references for durable outdoor art, including the contact information for each
reference.
6. Proposed budget.
7. Anticipated production and installation timeline.
69
The Art in Public Places Committee shall consider the following issues:
• Aesthetic merit. visual and technical sophistication of previously completed works;
• Creativity of approach;
• The ability to produce durable outdoor art;
• A proven ability to coordinate and collaborate with project managers and design professionals;
• Experience and other qualifications of the artist; and
• Demonstrated ability to complete projects on time and within budget.
8. Right of Rejection
The City intends to award a contract to the artisUartist team that demonstrates the highest level of expertise and
capabilities to provide the requested services. The City reserves the right to reject any and all proposals or to re-issue
the call to artists when such action shall be considered in the best interest of the City.
By submitting a response to this Call to Artists, prospective artists waive the right to protest or seek legal remedies
whatsoever regarding any aspect of this Call. In addition, the City reserves the right to issue written notice to all
participants of any changes in the proposal submission schedule or submission requirements, should the City
determine in its sole and absolute discretion that such changes are necessary.
The City also reserves the right to the City and may solicit proposals from artists not responding to this Call and
reserves the right to select an artist outside of the pool of artists responding to this Call.
9. Payment to Artist
This work is to be performed for a "Not to Exceed Fee". The artist will provide a fee schedule for the project indicating
the fee for milestones and a not to exceed fee. The Artist shall include all applicable costs and permit fees in the fee
schedule. The City will pay the artist for work completed based on milestones that are accepted by the City. The City
shall make sole and final determination if a milestone is complete and acceptable. The artist shall receive no
compensation for any re-work necessary as a result of the artist's error or oversight.
10. Artist Agreement
The selected artist or team will be required to enter into an Artist Agreement with the City of Miami Beach prior to
commencing work. The City will retain possession of and exclusive rights to any drawings and/or documents
produced pursuant to the Contract. The artist warrants that there has been no violation of copyrights or patent rights
in manufacturing, producing or selling goods shipped or ordered as a result of this bid. The artist will comply with all
applicable laws, ordinances, statutes, and regulations.
Contact: Dennis Leyva
Email: dennisleyva@miamibeachfl.gov
Phone: 305.604.2477
Other Selection Issues
• Florida "Sunshine Law:" All meetings of the Art in Public Places Committee are open to the public, are publicly
advertised and are documented through written minutes.
• Conflict of Interests: Artists with immediate family or business partners on the selection committee are not
eligible to apply.
• Art in Public Places Committee Contacts: Artist applicants should not have contact with Art in Public Places
Committee members between the release of the Call to Artists and the completion of the selection process.
• Contact the City of Miami Beach for all questions and information.
70