C7J-Waive Bidding Execute Letter Of Agreement For JCS Hope ProgramCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving By 5/7m
Votes, The Competitive Bidding Requirement, Finding Such Waiver To Be In The Best Interest Of The
City, And Authorizing The City Manager To Execute A Letter Of Agreement With Jewish Community
Services Of South Florida, Inc. In The Amount Of $40,000, For The Jewish Community Services Hope
Program.
Ke Intended Outcome Su orted:
The Customer Satisfaction Survey indicated 14 percentage point improvement by businesses overall in th~
ratin for street cleanliness in business areas .
. ~~~~------------------------------------~ Item Summary/Recommendation:
Since 1995, the City of Miami Beach has collaborated with Jewish Community Services of South Florida,
Inc. (JCS) to clean certain areas of the City's business and residential districts. Through this initiative,
called the HOPE Program by JCS, homeless and formerly homeless individuals are provided with much
needed employment in exchange for cleaning our City's public Rights·of-Way, swale, streets and gutters.
The City has provided annual funds since 1995 to JCS. JCS, in turn, matches City funds with grant and
other dollars to employ homeless and formerly homeless individuals from our City. Eligible workers must
meet stringent criteria established by JCS' Rehabilitation and Employment Division (such as completing
treatment and counseling programs to address issues that were barriers to employment and living in either
transitional or permanent housing) as conditions to program selection.
The City Commission approved by Resolution in 2000 and 2002, funding for the HOPE Program through
the adoption of FY 2000/01 and FY 2002/03 Budgets for Special Revenue Funds for Resort Tax. Since
then, the City has continued to annuaffy fund the JCS to support the HOPE Program. $40,000 was
appropriated as part of the Sanitation Budget for the HOPE Program in FY 2012/13; however, there is no
authorization to enter into an annual agreement for the Jewish Community Services of South Florida Inc
The City Administration desires to continue its support of the JCS HOPE Program since it has mutual
benefits for both the homeless community in Miami Beach and the City. Under this letter of agreement,
JCS assists the City in accomplishing one of the Citywide Key Intended Outcomes, which is to improve the
cleanliness of Miami Beach Rights-of-Way, especially in business areas
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation:
IN/A
Financial Information:
--Source of Amou Account Approved
Funds: nt
1 $40,000 Sanitation Combined Budget in FY
2012/13, Account# 435-0430-000312. --
OBPI Total $40,000 --Financial Impact Summary:
City Clerk's Office Legislative Tracking:
[Fred Beckmann, Public Works X6012
er
T:IAGENDA\2013\February 6\JCS waiver of competitive bidding. Summary.doc
MIAMI BEACH 214
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Kathie G. Brooks, Interim City Manager /A f-.
February 6, 2013
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING BY 5/7TH VOTES, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A LETTER OF AGREEMENT WITH JEWISH COMMUNITY SERVICES OF SOUTH
FLORIDA, INC. IN THE AMOUNT OF $40,000, FOR THE JEWISH COMMUNITY
SERVICES HOPE PROGRAM.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
KEY INTENDED OUTCOME
Improve cleanliness of Miami Beach Rights·of-Way especially in business and residential areas.
FUNDING
$40,000 · Sanitation Combined Budget in FY 2012/13, Account# 435·0430·000312.
BACKGROUND
Since 1995, the City of Miami Beach has collaborated with Jewish Community Services of
South Florida, Inc. (JCS) to clean certain areas of the City's business and residential districts.
Through this initiative, called the HOPE Program by JCS, homeless and formerly homeless
individuals are provided with much needed employment in exchange for cleaning our City's
public Rights·Of·Way, swale, streets and gutters.
The City has provided annual funds since 1995 to JCS. JCS, in turn, matches City funds with
grant and other dollars to employ homeless and formerly homeless individuals from our City.
Eligible workers must meet stringent criteria established by JCS' Rehabilitation and Employment
Division (such as completing treatment and counseling programs to address issues that were
barriers to employment and living in either transitional or permanent housing) as conditions to
program selection. Jewish Community Services is a fully licensed, insured and bonded
agency, accredited by CARF International and has more than 17 years of experience. Its
services include: basic screening and assessment, case management, job counseling, direct job
placement, day labor training, vocational training, no-cost transportation assistance and work
equipment.
215
Commission Memo -Waiver of Competitive Bidding
February 6, 2013
Page 2 of 2
The HOPE Program is a comprehensive employment service designed to serve homeless
individuals in Miami-Dade County. Eligible men and women are referred to the program through
the Miami-Dade Homeless Trust Continuum of Care (CoC) via the Homeless Management
Information System (HMIS). Through this program, JCS employs about 19 people on a
quarterly basis working five days a week, from 6 am to 11 am, maintaining the cleanliness of
streets and public rights-of-way from 51h 11 1h Streets between Lenox Avenue and Meridian
Avenue.
The City Commission approved by Resolution in 2000 and 2002, funding for the HOPE Program
through the adoption of FY 2000/01 and FY 2002/03 Budgets for Special Revenue Funds for
Resort Tax. Since then, the City has continued to annually fund the JCS to support the HOPE
Program.
ANALYSIS
$40,000 was appropriated as part of the Sanitation Budget for the HOPE Program in FY 2012-
13; however, there is no authorization to enter into an annual agreement for the Jewish
Community Services of South Florida Inc., for the provision of Sanitation services in South
Beach. The City Administration desires to continue its support of the JCS HOPE Program since
it has mutual benefits for both the homeless community in Miami Beach and the City.
Under this attached Letter of Agreement, JCS assists the City in accomplishing one of the
Citywide Key Intended Outcomes, which is to improve the cleanliness of Miami Beach Rights-of-
Way, especially in business areas
The Sanitation Division monitors the targeted areas on a daily basis as well as includes the
areas for assessments in the City's Cleanliness Index program. As part of the agreement, JCS
must score a minimum of 1.5 on the City's Cleanliness Index for its geographic areas of
responsibility. If the minimum score of 1.5 is not achieved, JCS must then provide a recovery
plan for the following quarter which delineates how remediation will be achieved within the
following quarter. If for any reason this objective is not met for two concurrent quarters, the City
reserves the right to terminate the agreement.
CONCLUSION
The Administration recommends approving the Resolution wa1v1ng by 5/ih votes, the
competitive bidding requirement, finding such waiver to be in the best interest of the City, and
authorizing the City Manager to execute a Letter of Agreement with Jewish Community Services
of South Florida, Inc. in the amount of $40,000, for the Jewish Community Services HOPE
Program.
Attachment:
Jewish Community Letter of Agreement
KGB/JGG/FHB/FRS
T:\AGENDA\2013\February 6\JCS-waiver of competitive bidding· memo.docx
216
JEWISH COMMUNITY LETTER OF AGREEMENT
TO BE SUBMITTED IN SUPPLEMENTAL
217
RESOLUTION TO BE SUBMITTED
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