C6C-Report- Neighborhood-Community Affairs Committee Meeting Of March 18 2013MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Mem y Commission
FROM: Jimmy L. Morales, City Manager
DATE: April17, 2013
SUBJECT: REPORT OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE HELD ON
MONDAY, MARCH 18, 2013
A meeting of the Neighborhood/Community Affairs Committee was held on Monday, March 18,
2013 at 3:00 pm, in the City Manager's Large Conference Room. Commissioners in
attendance: Commissioners Ed Tobin, Jerry Libbin and Jorge Exposito. Members from the
Administration and the public were also in attendance. Please see the attached sign-in sheet.
THE MEETING OPENED AT 3:31 PM.
1. Discussion Regarding How Compliance Will Be Measured In Future Bids That
Include Requirements To Take Affirmative Steps To Encourage The Use Of Certified
Minority And Women Owned Businesses, Veterans, And Local Preference.
b) Discussion Regarding A Review And Consider Modification To The Military
Veterans Vendor Preference Ordinance No. 2011-3748.
c) Discussion To Review And Consider Modification To The Local Vendor
Preference Ordinance No. 2011-3747. (3:31PM)
Commissioner Libbin presented the item. The way it is being handled, he said, is not what he
intended. The evaluation committee was given the Request for Qualifications (RFQ), a score
sheet with all the companies on it, and a score already assigned on how many points they
already have for various preferences, like veterans, local vendors, etc., thus eliminating the ability
to score them independently.
1) The points should be blind, the committee shouldn't have knowledge of who's getting what,
and the ranking should be based on the total amount of points after the administration applies the
points, then determined who is first, second or third.
2) We need a better definition to define a local vendor. Does the vendor need to have an office
within the City? Does the vendor need to have a main office in the City doing the same business?
Raul Agui.la added that it was a good idea to add that the vendor should have an office in the City
during the duration of the proposal.
Commissioner Libbin added that this should only apply to the principal team members, not the
whole team that they submit the proposal.
Commissioner Tobin stated that he liked the idea of local preference, but asked if this really helps
the City of Miami Beach.
Agenda Item C~ C.
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April17, 2013
Report of the Neighborhoods/Community Affairs Committee of March 18, 2013
Page 2 of 4
Alex Denis, Procurement Director, stated that there were two issues: 1) The definition of local
preference; and 2) Whether or not it is the Team or Principal which qualifies for the designation.
According to most agencies, like the County, City of Miami, State of Florida and Federal GSA, the
principal is the defining member. As to the local preference, the City recently implemented a
requirement that applicants had to have a lease within city limits for at least 6 months prior to their
submittal.
Commissioner Tobin asked Alex Denis to figure out the best way to do this, in order to
accomplish the objective. He also suggested revisiting the issue in 6 months to a year. He went
on to say that if the City got more contracts with companies hiring veterans and employing locals,
maybe applicants will employ a little bit more scrutiny pre-screening employees.
Kathie G. Brooks, Interim City Manager, agreed and stated that the City is trying to define what is
important. Currently, we look for the State Certification verifying a veteran-owned business. Is this
enough? Or is it that they also employ veterans as well?
Commissioner Libbin stated that companies on the State Certified list qualify.
Erick ....
Bill Diggs Spoke
Raul Aguila asked the commissioners to give recommendations on the items discussed today
including: 1) Blind Scoring; 2) The clarification as to principals; and 3) Establishing 6 months
residency requirement.
Commissioner Libbin made a motion to strengthen this ordinance for local and veteran vendors
with the points applied at the end and requiring the principal to have a local office in the City one
year prior to bid submission. Motion was seconded by Commissioner Tobin.
ACTION: The committee (Commissioner Tobin and Libbin present) unanimously moved the
motion.
2. Discussion Regarding Proposed Amendments To The City's Film And Print
Guidelines. (4:34PM)
Acting Assistant City Manager Max Sklar presented the item and explained the ordinance in
reference to the guidelines for the City's Film and Print permit.
Commissioner Libbin asked the amount of current fines imposed for violations.
Kathie G. Brooks, Interim City Manager, stated that the City does not have a set fine schedule for
such permits. The process is for the violation to go to the Special Master and then a fine is
assigned.
Commissioner Libbin thinks that the penalties are too subjective and suggested they need to be
more objective, i.e. ee more in detail, exactly what are you going to be measuring, why, how the
fines, etc.
Commissioner Libbin made a motion to tighten this ordinance and bring in it to the Commission
Meeting; motion was seconded by Commissioner Tobin.
ACTION: The committee (Commissioner Tobin and Libbin present) unanimously moved the
motion to bring it to the Commission Meeting.
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City Commission Memorandum
April17, 2013
Report of the Neighborhoods/Community Affairs Committee of March 18, 2013
Page 3 of4
3. Discussion Regarding The Fine Schedule For A Proposed Ordinance Amending The
Following Chapters In The Code Of The City Of Miami Beach To Provide Civil
Enforcement And Penalty Provisions To Replace Criminal Misdemeanor
Enforcement And Penalty Provisions As Follows: Amending Chapter 70 Entitled
"Miscellaneous Offenses," By Amending Article I, Entitled "In General," By
Amending Section 70-6, Entitled "Penalties," To Provide Civil Penalties And Special
Master Enforcement Provisions Relative To The Prohibitions In Chapter 70, Except
For Violations Of Section 70-3 Entitled "Vibration"; By Amending Chapter 74 Of The
Miami Beach City Code Entitled "Peddlers And Solicitors," By Amending Article I,
Entitled "In General," By Amending Section 74-1 Entitled "Soliciting Business In
Public From Pedestrians," By Providing That The Solicitation Of Any Food,
Beverage Or Service Is Also A Prohibited Activity And Providing Civil Penalties And
Special Master Enforcement Provisions; By Amending Chapter 82 Of The Miami
Beach City Code Entitled "Public Property," By Amending Article I, Entitled "In
General," By Amending Section 82-1, Entitled "Conducting Business On Streets,
Parks Or Other Public Property," By Providing Civil Penalties And Special Master
Enforcement Provisions; Providing For Repealer; Severability; Codification; And An
Effective Date. (Deferred)
ACTION: Item was deferred to the April NCAC meeting
4. Discussion Involving A Long Term Solution For The Ongoing Rodent issue on 41st
Street.
ACTION: Item was deferred to the April NCAC meeting
5. a) Discussion Regarding Coordination Of FOOT Projects In The City.
b) Discussion Regarding A Resolution Approving And Authorizing The Mayor And
City Clerk To Execute Temporary License Agreements, Permanent Easement
Agreements, And A Storm Water Pump Stations And Pollution Control Structures
Maintenance Memorandum Of Agreement, In Substantially The Attached Forms,
With The Florida Department Of Transportation, For The Construction,
Harmonization, And Maintenance Of Proposed Improvements As Part Of The State
Road 907/Aiton Road Project From 5th Street To Michigan Avenue (4:00PM)
In reference to current City projects, Commissioner Libbin asked if the administration has a Bar
Graph showing the overlap for the next three years. By doing so, we can see what is impacted
and raise awareness so people know what is going on and what is going to happen and when.
This can help the administration get the word out so residents are informed.
Commissioner Tobin agreed with Commissioner Libbin's suggestion. He further asked the Public
Works Department to provide information about the approach used for handling these large
construction projects.
Jay Fink, Public Works Assistant Director, gave an overview on how the projects are being
handled including message boards and similar things that come in each phase of various
projects. As they come up with their MOT as to where they are going to direct traffic, the City
gives the ok, From the City point of view, we need various message boards in key locations so
traffic can be diverted accordingly With the Alton Road project, Lynn Bernstein has been assisting
trying to get the PIO for FOOT to reach out to all the businesses, the committee and various
members of the local HOA to come up with monthly meetings, so that as the project goes into
construction, everybody on that quarter is aware of what is going on.
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Report of the Neighborhoods/Community Affairs Committee of March 18, 2013
Page 4 of 4
Commissioner Libbin asked in reference of the Collins project that starts on May 29, if there have
been meetings with business owners to let them know what is going to happen and how are they
going to deal with the interruption of traffic or parking.
Patricia Walker, Chief Financial Officer, stated that there is an ongoing meeting with the
leadership of the Collins Improvement Association (CIA) and the same public officers for the Alton
Road project will serve in the same capacity for Collins Avenue and they will go door to door to
bring more up to date information. She asserted that it is an ongoing process and a, Fact Sheet
will be provided.
Commissioner Tobin alluded to a resolution passed by the commission stating that the Public
Works Department was to look up the FDOT projects not only for compliance but for also getting
best amount of work on the street as possible.
Commissioner Libbin made a motion to request the administration to provide more detail and a
timeline with schedule of work and it's the impact specifically
ACTION: The committee (Commissioner Tobin and Libbin present) unanimously moved the
motion.
6. Discussion Regarding the Illegal Vendors, Including Illegal Tobacco Vendors in
Miami Beach. (4:24PM)
Commissioner Libbin presented the item, stating how the prices had been increasing due to
illegal vendors for the different tours rides, and that the City should be stopping the illegal
vendors.
Kathie G. Brooks, Interim City Manager reminded that in last Commission meeting there was a
referral in reference to the tour operators, because the City does not have any regulations in
place.
Commissioner Libbin brought the issue of illegal Tobacco Vendors, who are roaming the streets
approaching customers selling them various products, and sometimes have their merchandise
covered with a towel, so as to hide what they are selling.
Robert Santos-Aiborna, Code Compliance Director stated that a few months ago had the
opportunity to work with a Lieutenant from the Alcohol, Beverages and Tobacco (ABT) agency
regarding a specific vendor that was selling fake Cuban cigars. He stated this is an issue; Code
Compliance is working on continuously.
ACTION: No action was taken
7. Discussion Regarding Forming A Corporate Partnership With City Of Miami Beach
And Barry University.
ACTION: No action was taken
B. Quarterly Report Crime Statistics (4:16PM)
Raymond Martinez, Miami Beach Police Chief presented the report.
THE MEETING ADJOURNED AT 4:45 PM.
KGB/MAS/BH/jen
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