C7E-Authorize Donations To Sister Cities Ica Peru And Cozumel Mexico -Bower-T:
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Donation Of Two (2) Freightliner Fl60 Ambulances, In "As Is"
Condition, To Our Sister City Of lea, Peru; And Authorizing The Donation Of Fifteen (15)
Incomplete Sets Of Firefighting Protective Clothing, Forty-Five (45) Sections Of Hose, And
Ten (1 0) Self Contained Breathing Apparatus (SCBA), In "As Is" Condition, To Our Sister
City Of Cozumel, Mexico.
Intended Outcome Su orted:
Item Summary/Recommendation:
Approve donation of one (1) 2000 Freightliner FL60 ambulance (vehicle 1008, mileage
1 07,640), and one (1) 2002 Freightliner FL60 ambulance (vehicle 1012, mileage 113,581 ),
estimated remaining value of less than $25,000 each, in "as is" condition, to our Sister City
lea, Peru.
Approve donation of fifteen (15) incomplete sets of firefighting protective clothing, which is
not serviceable due to the national standards that recommend replacement after 10 years
and therefore has no market value for auctioning. Thirty-one (31) 50 foot sections of 1 Y2 inch
hose (no remaining value) and fourteen (14) 50 foot sections of 2Y2 inch hose (no remaining
value), which has failed to pass inspection and testing performed on a yearly basis per
national standards. Ten (1 0) self contained breathing apparatus with air-tank and mask
(market value is $725 if refurbished). Since the surplus breathing apparatus have not been
refurbished, the estimated remaining value of each is $350. This equipment is available in
"as is" condition for donation to Cozumel, Mexico.
Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Javier Otero, Fire Chief
Assistant City Manager
MIAMI BEACH 237
Account
AGENDA ITEM
DATE
e7E
l(-17-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and f the City Commission
DATE: April17, 2013
SUBJECT: A RESOLUTION OF THE M YOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE DONATION OF
TWO (2) FREIGHTLINER FL60 AMBULANCES, IN "AS IS" CONDITION, TO
OUR SISTER CITY OF ICA, PERU; AND AUTHORIZING THE DONATION
OF FIFTEEN (15) INCOMPLETE SETS OF FIREFIGHTING PROTECTIVE
CLOTHING, FORTY-FIVE (45) SECTIONS OF HOSE, AND TEN (10) SELF
CONTAINED BREATHING APPARATUS (SCBA), IN "AS IS" CONDITION,
TO OUR SISTER CITY OF COZUMEL, MEXICO.
ADMINISTRATION RECOMMENDATION
Approve the resolution.
ANALYSIS
The Fire Department is currently in possession of surplus equipment that is fully
depreciated and replaced by new inventory making it available for auction or donation.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her
designee have the authority to donate surplus stock to another governmental entity
without placing the surplus stock for sale if the donation serves a charitable or public
purpose, the donation is in the best interest of the city, and the value does not exceed a
replacement value of $25,000. Upon approval by the City Commission to donate the
equipment, the following steps will be taken to complete the donation:
• Preparation of a bill of sale that would include the value of the donation, name
and address of recipient, and equipment information.
• Removal of City of Miami Beach Graphics and vehicle number(s).
• Removal of fuel management system devices.
• Removal of City license plate.
• Completion of Transfer of Title
• Coordination with recipient agency for vehicle pick-up at their expense.
Mayor Matti Herrera Bower received formal requests from our Sister Cities of lea, Peru
and Cozumel, Mexico for items which can be provided from the surplus inventory. One
(1) 2000 Freightliner FL60 ambulance (vehicle 1008, mileage 107,640) and one (1) 2002
Freightliner FL60 ambulance (vehicle 1012, mileage 113,581 ), estimated remaining
value of less than $25,000 each, are available to satisfy the request from lea, Peru for
238
donation of two ambulances in "as is" condition.
Fifteen (15) incomplete sets of firefighting protective clothing, which is not serviceable
due to the national standards that recommend replacement after 10 years and therefore
has no market value for auctioning. Thirty-one (31) 50 foot sections of 1 Y2 inch hose (no
remaining value) and fourteen (14) 50 foot sections of 2Y2 inch hose (no remaining
value), which has failed to pass inspection and testing performed on a yearly basis per
national standards. Ten (1 0) self contained breathing apparatus with air-tank and mask
(market value is $725 if refurbished). Since the surplus breathing apparatus have not
been refurbished, the estimated remaining value of each is $350. This equipment is
available in "as is" condition for donation to Cozumel, Mexico.
The current Fire Chief, Javier Otero, has received multiple requests for donations of
equipment via e-mail, walk-in, mail, telephone calls and from firefighters returning from
trips abroad. Chief Otero recommends that for all future requests, the process for
documenting requests be formalized to ensure that a transparent and consistent method
of review is followed for all requests. Ideally, the process should include facilitating the
use of an online auction to ensure that there is no interest for the items in the resale
market, development of formal process for receiving requests and a yearly review of all
requests received to ensure that all requests receive equal consideration and items are
not distributed on a first come first served basis. The process may also include sending
a list of available equipment to all Sister Cities to ensure their need~ are considered
during the yearly allocation.
CONCLUSION
There is an existing relationship between the City of Miami Beach and the sister cities of
lea, Peru and Cozumel, Mexico. The equipment they are requesting does not meet the
national standards and recommendations for safety and reliability that the Fire
Department adheres to. The donation of the equipment is in the best interest of the City
of Miami Beach and the Sister Cities receiving the equipment. Satisfaction of the current
request is recommended.
T:\AGENDA\2013\April17\vehicle and equipment donation 2013CommissionMemo.docx
239
RESOLUTION TO BE SUBMITTED
240