C7F-Approve Extension To Agreement w- Parkeon Technical Support ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving an extension to the services framework agreement between the City and Parkeon,
Inc., for technical support services, Parkfolio and online credit card processing, maintenance, and
extended hardware warranty; said amendment commencing on July 1, 2013 and expiring on June 30,
2014; further approving and authorizing the Mayor and City Clerk to execute Amendment No. 1 to the
Agreement.
Key Intended Outcome Supported:
Improve process through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Item Summary/Recommendation:
On July 16, 2008, the Mayor and City Commission approved Parkeon, Inc., as the sole source vendor for
Parkeon parking equipment, which is one of the providers of the City's multi-space pay stations for on-
street and off-street facilities. Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon, Inc., for technical support services. These services included;
Parkfolio (online pay station management system); online credit card processing; and extended hardware
warranty, for a term of three (3) years, which expired on December 24, 2011. Subsequently, on January
11, 2012, the Mayor and City Commission approved Resolution No. 2012-27817 extending said agreement
to June 30, 2013.
On September 23, 2011, the Mayor and Commission approved the issuance of RFP No. 46-10/11 for the
Purchase and Installation of Multi-Space Pay Stations for the City's on-street and off-street facilities. The
purpose of this RFP is to purchase, install, and/or upgrade the City's existing multi-space pay station
inventory and this new system is be under warranty.
However, the installation of the new stations was phased and should be completed within the next three (3)
years. Therefore, during the transition period, the existing Parkeon equipment will continue to need service
from the manufacturer.
The amendment to the agreement shall contain the same terms and conditions of the existing agreement
revised to reflect the remaining equipment and supplies that will be serviced. These expenses are already
included in the Parking Department's operating budget.
The Administration recommends that the Mayor and City Commission approve an amendment to extend
the services framework agreement with Parkeon, Inc., for technical support services, Parkfolio and online
credit card processing, maintenance, and extended hardware warranty; said amendment commencing on
July 1, 2013, and expiring on June 30,2014, with two {2) additional one~vear renewal options.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
D 2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
rtment Director
t:\agenda\2013\april 17\parkingparkeonagreement.sum.doc
MIAMI BEACH 241
Account
r
AGENDA ITEM _C_7_/= __
DATE tr-/7-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: April17, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXTENSION TO
THE SERVICES FRAMEWORK AGREEMENT BETWEEN THE CITY
AND PARKEON, INC., FOR TECHNICAL SUPPORT SERVICES,
PARKFOLIO AND ONLINE CREDIT CARD PROCESSING,
MAINTENANCE, AND EXTENDED HARDWARE WARRANTY; SAID
AMENDMENT COMMENCING ON JULY 1, 2013 AND EXPIRING ON
JUNE 30, 2014; FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE AGREEMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve process through information technology.
ANALYSIS
On July 16, 2008, the Mayor and City Commission approved Parkeon, Inc., as
the sole source vendor for Parkeon parking equipment, which is one of the
providers of the City's multi-space pay stations for on-street and off-street
facilities. Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon, Inc., for technical support services. These
services included; Parkfolio (online pay station management system); online
credit card processing; and extended hardware warranty, for a term of three (3)
years, which expired on December 24, 2011. Subsequently, on January 11,
2012, the Mayor and City Commission approved Resolution No. 2012-27817
extending said agreement to June 30, 2013.
On September 23, 2011, the Mayor and Commission approved the issuance of
RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay Stations
for the City's on-street and off-street facilities. The purpose of this RFP is to
purchase, install, and/or upgrade the City's existing multi-space pay station
inventory and this new system is under warranty.
242
Commission Memorandum
April 17, 2013
Multi-Space Pay Station (Parkeon) Service Framework Agreement -Amendment
However, the installation of the new stations was phased and should be
completed within the next three (3) years. Therefore, during the transition period,
the existing Parkeon equipment will continue to need service from the
manufacturer.
The amendment to the agreement shall contain the same terms and conditions of
the existing agreement revised to reflect the remaining equipment and supplies
that will be serviced. These expenses are already included in the Parking
Department's operating budget.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve
an extension to the services framework agreement with Parkeon, Inc., for
technical support services, Parkfolio and online credit card processing,
maintenance, and extended hardware warranty; said amendment commencing
on July 1, 2013; further approving and authorizing the Mayor and City Clerk to
execute Amendment No. 1 to the Agreement.
JLM/PDW /S~RAR
t:\agenda\2013\april 17\parkingparkeonagreement.cme.docx
243
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXTENSION TO
THE SERVICES FRAMEWORK AGREEMENT BETWEEN THE CITY
AND PARKEON, INC., FOR TECHNICAL SUPPORT SERVICES,
PARKFOLIO AND ONLINE CREDIT CARD PROCESSING,
MAINTENANCE, AND EXTENDED HARDWARE WARRANTY; SAID
AMENDMENT COMMENCING ON JULY 1, 2013 AND EXPIRING ON
JUNE 30, 2014; FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.1 TO THE
AGREEMENT.
WHEREAS, on July 16, 2008, the Mayor and City Commission approved Parkeon Inc.,
as the sole source vendor for Parkeon parking equipment, which is one of the providers of the
City's multi-space pay stations for on-street and off-street facilities; and
WHEREAS, on December 24, 2008, the City entered into a Service Framework
Agreement with Parkeon Inc for technical support services; these services included: Parkfolio
(online pay station management system); online credit card processing; and extended hardware
warranty, for a term of three (3) years, which expired on December 24, 2011; and
WHEREAS, on January 11, 2012, the Mayor and City Commission approved
Resolution No. 2012-27817 extending said agreement to June 30, 2013; and
WHEREAS, on September 23, 2011, the Mayor and Commission approved the
issuance of RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay Stations for
the City's on-street and off-street facilities to purchase, install, and/or upgrade the City's existing
multi-space pay station inventory and this new system is be under warranty; and
WHEREAS, the installation of the new stations was phased and should be completed
within the next three (3) years; therefore, during the transition period, the existing Parkeon
equipment will continue to need service from the manufacturer; and
WHEREAS, the Amendment to the Agreement shall contain the same terms and
conditions of the existing Agreement revised to reflect the remaining equipment and supplies
that will be serviced, and these expenses are already included in the Parking Department's
operating budget.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve an extension to the Services Framework Agreement between the
City and Parkeon Inc. for technical support services, Parkfolio and online credit card processing,
maintenance, and extended hardware warranty; said Amendment commencing on July 1, 2013
and expiring on June 30, 2014; further approving and authorizing the Mayor and City Clerk to
execute Amendment No. 1 to the Agreement.
PASSED AND ADOPTED this ___ day of ______ ....:, 2013.
ATTEST:
CITY CLERK MAYOR
JLM/PDW/SF/RAR
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244
APPROVED AS TO
FORM & LANGUAGE
& EXECUTION
uiQih
ttorney ~\~TMJf--
AMENDMENT NO.1
TO THE
SERVICES FRAMEWORK AGREEMENT
This Agreement is made and effective as of this ___ day of ______ , 2013,
by and between:
PARKEON INC., a corporation organized and existing under the laws of the State of
Delaware, and having its office at 40 Twosome Drive, Unit 7, Moorestown, NJ, 08057,
(hereinafter referred to as "PARKEON"),
AND
City of Miami Beach, a municipal corporation existing and organized under the laws of
Florida with its office at 1700 Convention Center Drive, Miami Beach, Florida, 33139
(hereinafter referred to as "the Customer"),
NOW, THEREFORE, THE PARTIES HERETO AGREE TO AMEND THE SERVICES
FRAMEWORK AGREEMENT AS FOLLOWS:
1 . The Recitals on page 1 of the Agreement are amended as follows:
2.
The Customer has bought and/or uses 253 PARKEON DG and 153 188
PARKEON Strada BNA pay and display machines.
The Customer wishes to benefit from certain services provided by PARKEON
relating to the use of said 253 PARKEON DG and 153 188 PARKEON Strada
BNA pay and display machines.
Th h rt e c a on page 3 fth A t . d d f II 0 e \Qreemen 1s amen e as o ows:
SERVICE Applicable
in this
Agreement
Technical Support Yes
Services
Parkfolio and On-Line Yes
Credit Card
Processing
Maintenance I No
Extended Hardware Yes
Warranty
Terms and
conditions
Detailed in
Following
Appendix
Appendix 1
Appendix 2
1 Appendix 3
Appendix 4
1
245
Price and Invoicing
Technical support shall be billed at an
hourly rate of $135.00, as needed, for
on-site support to be billed in % hour
increments with a maximum of
$810.00 per day, not to exceed
$67 308 per year.
$W-;OO $40.00 per paystation per
month. Billed Monthly.
Not Applicable
$47-$49.74 perDG Strada BNA
paystation not under warranty, per
month., and not to exceed $142,692
..,nn ,..,rr,
3. Article 7, "Term and Termination," is amended as follows:
7.1 This Agreement shall come into force upon the date first written above and
shall be valid for an initial term of one (1) year two (2) years. This Agreement
may be renewed, at the sole and absolute discretion of Customer, for two (2)
additional one-year terms an additional one (1) year term, upon thirty (30) days
written notice to PARKE ON, prior to the expiration of the initial term.
4. Appendix 3, "Maintenance Services," is amended as follows:
CUSTOMER'S OBLIGATIONS
Services Performed during the Preventative Maintenance Visit include:
1.1 Check the working of the escrow block and printer
1.2 Check the card reader and extension cable (Optional)
1.3(a) Check the position of the inner door and the coin inlet (DG Only)
1 .3f91 Check the coin detector operation
1.4~ Verify the coin blocking operation (Stelio /Strada)
1 .4 (b) Check the mechanical setting of the coin inlet electromagnet (DG Only)
1.5 Check the operation of the "ticket" "card debit" and "cancellation" buttons
1.6 Various controls
1 . 7 Clean the coin selector
1.8 Lubrication
1.9 Test battery voltages
2.0 Check the operation of the machine
5. Appendix 4, "Extended Hardware Warranty," Article 3, "Additional City
Obligations," is amended as follows:
Deletion of items no. 6 and 7
e. CUSTOMER \Nill replace any Paystations •.vhen no longer capable of repair,
for V.'hatever reason (excluding the fault or negligence of PARKEON).
7. CUSTOMER will maintain the concrete mounting pad and mounting hard•.vare
per the installation specifications.
6. Appendix 4, "Extended Hardware Warranty," is amended by replacing the original
"seed stock" attached to the Agreement with the below:
2
246
144121/u SDA Bill Acceptor 2,078.00 5 10,390.00
144329 SDA Receivino Plate 499.00 4 1,996.00
147761 SDA GPRS antenna 68.00 3 204.00
404304511 SDA Mao Kit 261.00 4 1,044.00
404304570 SDA Card Reader 1,550.00 9 13,950.00
I 404406023 SDA Neoos Connector Board Cable 74.00 1 74.00
I 6oo4oo1694 SDA Keypad Connector Board 125.00 4 500.00
6014002769 SDA Mainboard 6 10,296.00
0 Data Pack 117.00 1 117.00
ELM1000001485 : SDA MCB Detection Switch 48.00 5 240.00
elm1000004176 SDA 2G Gprs Hi Lo 1,393.00 6 8,358.00
reOOO 126094 SDA Coin selector 627.00 8 5,016.00
re000144121 SDA Bill Acceptor 2,078.00 1 2,078.00
4000000052 SDAAntenna 68.00 2 136.00
$79,530.00
7. All other prov1s1ons of the Services Framework Agreement will remain
unchanged and in full force and affect.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have
executed this Agreement.
ATTEST:
By:. ____________________ _
CITY CLERK
ATTEST:
By: __________________ _
Name:
Title:
CITY OF MIAMI BEACH, FLORIDA
By: ___________ _
MAYOR
PARKE ON
By: _______________________ _
Name:
3
247
Title:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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