C7M-Execute Amendment Testing Services For Police And Fire Entry Level PositionsCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and Commission of the City of Miami Beach, Florida, Approving and
Authorizing the Mayor and City Clerk to Execute an Amendment to the Professional Services Agreement
with Industrial/Organization Solutions, Inc., approved by the Commission on July 18, 2012. Said
Amendment to Provide Additional Testing Services During the First Contract Year for Police and Fire
Entry Level Positions; and Requesting Additional Funding, in an Amount not to Exceed $70,000.
Key Intended Outcome Supported:
Control costs of payroll, including salary and fringes; minimize taxes; and ensure expenditure trends are
sustainable over the long term. Attract and maintain a workforce of excellence.
Supporting Data (Surveys, Environmental Scan, etc:
Item Summary/Recommendation:
At its regular meeting on July 18, 2012 the Mayor and City Commission adopted Resolution No. 2012-
27941, approving and authorizing the City Manager to execute a Professional Services Agreement with
Industrial/Organizational Solutions, Inc. (Consultant), for Professional Services for services related to
testing services to determine qualified applicants for Police and Fire entry level positions, classified
promotional classifications, and consultation services.
The City has entered into the Agreement with the Consultant. Pursuant to the direction of the City
Attorney's Office, the Agreement is executed for the services pertaining to the first contact year only,
which included providing testing services pertinent to the Police Promotional Process and general
consultation services (i.e. development and recommendation for methods of selection for sworn and non-
sworn positions).
In an effort to attract and maintain a workforce of excellence, the City now has a need for the Consultant
to review, develop, validate, administer, score, and report selection mechanism, including testing
programs, to determine qualified applicants for police and fire entry level positions, and therefore is
requesting the Mayor and City Commission to approve and authorize Industrial/Organization Solutions,
Inc., to provide additional testing services during the first contract year for Police and Fire entry level
positions, and requesting additional funding, in an amount not to exceed $70,000.
IT IS RECOMMENDED THAT THE MAYOR AND COMMISSION ADOPT THE RESOLUTION
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount
Funds: 1 $31,000
2 $39,000
3
Total $70,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Carla Maglio Gomez, Human Resources
Account
Professional Services Account #011-1130-000312
Professional Services Account #011-121 0-000312
F:\HUMA\$aii\Galyna\Commission\IO Solutions Testing Services Summary.docx
MIAMI BEACH
353
AGENDA ITEM
DATE
ClM
Y-J7·t3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and
FROM: Jimmy L. Morales, City Manager
DATE: April17, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO
THE PROFESSIONAL SERVICES AGREEMENT WITH
INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC., APPROVED BY THE
COMMISSION ON JULY 18, 2012. SAID AMENDMENT TO PROVIDE
ADDITIONAL TESTING SERVICES DURING THE FIRST CONTRACT YEAR
FOR-POLICE AND FIRE ENTRY.I,..EYI;.!-POSITIONS; AND REQUESTING
ADDITIONAL FUNDING, IN AN AI'JIOUNT NOT TO .EXCEED $70,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$31,000
$39,000
$70,000
Funding is available from Professional Services Account #011-1130-000312
Funding is available from Professional Services Account #011-1210-000312
BACKGROUND
The City has a need to establish an agreement with a qualified provider of services to
develop, validate, administer, score, report and review testing programs to determine
qualified applicants for police and fire entry level positions and classified promotional
classifications; and/or to provide consultation services in order to develop job analysis,
entry level and promotional tests, scoring, minimum requirements for jobs, and
background tests requirements for sworn and non-sworn positions. On July 18, 2012,
the Mayor and City Commission adopted Resolution No. 2012-27941, approving and
authorizing the City Manager to execute a Professional Services Agreement with
Industrial/Organizational Solutions, Inc. (10 Solutions), for testing services to determine
qualified applicants for Police and Fire entry level positions, Classified promotional
classifications and consultation services.
354
Commission Memorandum
April17, 2013
1/0 Solutions Professional Testing Services
Page 2 of3
1/0 Solutions is a public safety human resources consulting firm that specializes in
personnel selection, development, validation and administration of police, corrections
and fire services entrance, physical ability and promotional examinations. In addition to
providing third-party recruitment services, the firm is also a national test publishing
organization, offering over 30 published entry-level and promotional exams and
assessments. The firm employs a team of psychometricians and experts on the
Industrial/Organization Psychology field, and puts a strong emphasis on developing
assessment tools that identify the best employees, whether hiring entry-level employee
or promoting existing personnel, through a valid, reliable, fair, and defensible selection
process.
1/0 Solutions has worked with over 1 ,000 public safety agencies throughout the United
States and Canada, such as the Florida Department of Law Enforcement (FDLE),
Jacksonville Sheriff's Police Department, Washington, D.C. Fire and EMS, Washington,
D.C. Metropolitan Police Department, New York State Police Department and the City of
Chicago. 1/0 Solutions is one of the few major public safety consulting firms with an
unblemished litigation history. In 2009, the U.S. Supreme Court, in Ricci v. DeStefano,
ruled that the City of New Haven, CT was required to use the examinations developed
by 1/0 Solutions in order to resolve a lawsuit brought against the City by twenty city
firefighters alleging that the city discriminated against them with regard to promotions. In
addition, in 2007, the entry-level police officer examination developed for the City of
Buffalo, NY, satisfied the scrutiny of the U.S. Department of Justice. Further, an
independent firm hired by the City of Chicago to evaluate all commercially available
entry-level firefighter examinations identified the 1/0 Solutions as having the best
firefighter selection tool in the nation. Based on its expertise, the availability of both
customized and off-the-shelf exams, and its track record, the Administration
recommends that the Mayor and City Commission approve the recommendation of
contracting with 1/0 Solutions.
The City has entered into the Agreement with the Consultant. The Agreement was
executed for an initial term of one (1) year, with four (4) additional one (1) year renewal
options, exercised at the City Manager's sole option and discretion. Pursuant to the
direction of the City Attorney's Office, the Agreement was executed for the services
pertaining to only the first contact year. Accordingly, the Agreement authorized the
Consultant to provide testing services pertinent to the Police Promotional Process and
general consultation services (i.e. development and recommendation for methods of
selection for sworn and non-sworn positions).
The City now has a need to conduct entry level recruitments for the positions of Police
Officer and Firefighter I, as current eligibility lists established for these positions expire
on June 15, 2013 and August 24, 2013, respectively. In an effort to attract and maintain
a workforce of excellence, the City has a need for the Consultant to review, develop,
validate, administer, score, and report selection mechanism, including testing programs,
to determine qualified applicants for police and fire entry level positions.
355
Commission Memorandum
Apri/17, 2013
110 Solutions Professional Testing Services
Page 3of3
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
attached resolution, which recommends approving and authorizing
Industrial/Organization Solutions, Inc., to provide additional testing services during the
first contract year for Police and Fire entry level positions, and requesting additional
funding, in an amount not to exceed $70,000.
JLM/KGB/
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RESOLUTION TO BE SUBMITTED
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