20130508 AM1MIAMI BEACH
City Commission Meeting
ADDENDUM MATERIAL 1
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
May 8, 2013
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge R. Exposito
Commissioner Michael G6ngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jimmy L. Morales
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
ADDENDUM AGENDA
C2 ·Competitive Bid Reports
C2E Request For Approval To Reject All Proposals Received, Pursuant To Request For Proposals
(RFP) No. 006-2013TC, For Maintenance And Security Service (Optional) At The Lincoln Road
Mall.
(Public Works/Procurement)
R1 0 ·City Attorney Reports
R1 OB Notice Of Closed Executive Session
Pursuant To Section 447.605, Florida Statutes, A Closed Executive Session Will Be Held During
Recess Of The City Commission Meeting On Wednesday, May 8, 2013, In The City Manager's
Large Conference Room, Fourth Floor, City Hall, For A Discussion Relative To Collective
Bargaining.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Recommendation to Reject All Proposals Received, Pursuant to Request for Proposals (RFP) No. 006-2013TC,
for Maintenance and Securit Services Optional) at the Lincoln Road Mall.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): Cleanliness Index for Streets, Sidewalks, Rights-of-Way,
Parks, Parking and Alleys
Issue:
I Shall the City Commission reject all proposals received?
Item Summary/Recommendation:
The Lincoln Road Mall is a major South Florida destination serving tourists, residents and the general public.
Maintaining this key thoroughfare clean and well-maintained is essential to helping preserve the City's status as a
world class destination, as well as securing the viability of this important economic engine for the City. For a
number of years, the management of maintenance services within the Lincoln Road Mall service area has been
provided by the Property Management, Sanitation, and GreenSpace Management Divisions, with the Police
Department managing the contracted security services.
On September 12, 2012, the City Commission approved the issuance of Request for Proposals (RFP) 006-2013TC
to consider options for maintaining and securing the Lincoln Road Mall. The RFP was issued on December 24,
2012. The Public Group issued bid notices to 39 prospective bidders of which 23 accessed the advertised
solicitation. In addition, 30 vendors were notified via email. The pre-bid conference was held on January 15, 2013.
During the pre-bid conference, prospective bidders were instructed on the procurement process and the information
their respective proposals should contain. On April 15, 2013, three (3) bids were received from Keystone Property
Management, Inc., Standard Parking d/b/a SP Plus Maintenance d/b/a Parking Facility Systems, and Superior
Landscaping & Lawn Service, Inc.
Through the Procurement Division's review of each bid for responsiveness, it was determined that the proposals
received were nonresponsive based on the following reasons:
• Keystone Property Management, Inc. was deemed nonresponsive for failing to demonstrate a proven track
record of maintenance management in pedestrian-oriented venues and facilities open to the public similar
to the Lincoln Road Mall.
• Standard Parking d/b/a SP Plus Maintenance d/b/a Parking Facility Systems was deemed nonresponsive
for failing to submit its pricing on the pricing form provided in Addendum 7 - a mandatory requirement of
the RFP.
• Superior Landscaping & Lawn Service, Inc., was deemed nonresponsive for failing to demonstrate a
proven track record of maintenance management in pedestrian-oriented venues and facilities open to the
public similar to the Lincoln Road Mall.
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and
carefully considered the specifics of this RFP process. As a result, the City Manager recommends to the Mayor
and City Commission to reject all proposals received. Prior to releasing a subsequent RFP, the City Manager has
instructed City staff to conduct an industry review of the companies that currently manage outdoor pedestrian-
oriented facilities, such as Bal Harbour Shops, Bayside Marketplace, The Falls, and the Village of Merrick Park.
Advisory Board Recommendation:
N/A ~
Financial Information:
Source of
Funds:
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~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: May 8, 2013
SUBJECT: REQUEST FOR APPROVAL 0 REJECT ALL PROPOSALS RECEIVED,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 006-2013TC, FOR
MAINTENANCE AND SECURITY SERVICE (OPTIONAL) AT THE LINCOLN ROAD
MALL.
ADMINISTRATION RECOMMENDATION
Reject all proposals.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities.
BACKGROUND
The Lincoln Road Mall is a major South Florida destination serving tourists, residents and the
general public. Maintaining this key thoroughfare clean and well-maintained is essential to
helping preserve the City's status as a world class destination, as well as securing the viability
of this .important economic engine for the City. For a number of years, the management of
maintenance services within the Lincoln Road Mall service area has been provided by the
Property Management, Sanitation, and GreenSpace Management Divisions, with the Police
Department managing the contracted security services.
RFP PROCESS
On September 12, 2012, the City Commission approved the issuance of Request for Proposals
(RFP) 006-2013TC to consider options for maintaining and securing the Lincoln Road Mall. The
RFP was issued on December 24, 2012. The Public Group issued bid notices to 39 prospective
bidders of which 23 accessed the advertised solicitation. In addition, 30 vendors were notified
via email. The pre-bid conference was held on January 15, 2013. During the pre-bid
conference, prospective bidders were instructed on the procurement process and the
information their respective proposals should contain. On April 15, 2013, three (3) bids were
received from Keystone Property Management, Inc., Standard Parking, SP Plus Maintenance
d/b/a Parking Facility Systems, and Superior Landscaping & Lawn Service, Inc.
Through the Procurement Division's review of each bid for responsiveness, it was determined
that the proposals received were nonresponsive based on the following reasons:
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Commission Memorandum-RFP 006-2013TC-Lincoln Road Mall Maintenance and Security Services
May 8, 2013
Page 2
• Keystone Property Management, Inc. was deemed nonresponsive for failing to
demonstrate a proven track record of maintenance management in pedestrian-oriented
venues and facilities open to the public similar to the Lincoln Road Mall.
• Standard Parking, SP Plus Maintenance d/b/a Parking Facility Systems was deemed
nonresponsive for failing to submit its pricing on the pricing form provided in Addendum
7 - a mandatory requirement of the RFP.
• Superior Landscaping & Lawn Service, Inc., was deemed nonresponsive for failing to
demonstrate a proven track record of maintenance management in pedestrian-oriented
venues and facilities open to the public similar to the Lincoln Road Mall.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this RFP process. As a result, the City
Manager recommends to the Mayor and City Commission to reject all proposals received. Prior
to releasing a subsequent RFP, the City Manager has instructed City staff to conduct an
industry review of the companies that currently manage outdoor pedestrian-oriented facilities,
such as Bal Harbour Shops, Bayside Marketplace, The Falls, and the Village of Merrick Park.
CONCLUSION
The Administration recommends that the Mayor and City Commission reject all proposals
received pursuant to Request for Proposals (RFP) No. 006-2013TC, for maintenance and
security services (optional) at the Lincoln Road Mall.
JLM/KGB/MT/JF/AD
T:\AGENDA\2013\May 8\RFP 006-2013TC-Lincoln Road Mall Maintenance-MEMO.docx
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R1 0 -City Attorney Reports
R1 OB Notice Of Closed Executive Session
Pursuant To Section 447.605, Florida Statutes, A Closed Executive Session Will Be Held
During Recess Of The City Commission Meeting On Wednesday, May 8, 2013, In The City
Manager's Large Conference Room, Fourth Floor, City Hall, For A Discussion Relative To
Collective Bargaining.
Agenda ltem_.~.-~fX...:.;:IO~B:::.-
Date_...:::S::.....--=g;__,.,-"'J5_ 7
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