C7D-Execute Amendment Lease Or Purchase Of Police MotorcyclesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor and City Commission Of The City Of Miami Beach, Florida, Approving and
Authorizing The Mayor and City Clerk To Execute An Amendment To The Contract Between The City Of
Miami Beach And Peterson's Harley Davidson of Miami, LLC, Dated January 27, 2011, Approving The
First Year Renewal Option Of The Contract, And Further Amending Section 2.2 (Terms) Of Such Contract
To Allow Subsequent Renewal By The City Manager.
Key Intended Outcome Supported:
Increase visibility of Police; Maintain crime rates at or below national trends.
Supporting Data (Surveys, Environmental Scan, etc.):
83.9% of residents responding to the 2009 Miami Beach Community Satisfaction Survey rated Police
Safety Services as Excellent or Good.
Item Summary/Recommendation:
The Mayor and City Commission, at its January 19, 2011, City Commission meeting awarded a contract to
Peterson's Harley Davidson of Miami, LLC (Peterson's), pursuant to Invitation to Bid (ITB) No. 21 09/10,
for the lease or purchase of police motorcycles, in the estimated annual amount of $99,000.
The purpose of this resolution is to recommend the first year renewal of this contract and to amend Section
2.2 of the contract to allow the second renewal option to be considered and exercised by the City Manager,
at his discretion.
Under the terms of the contract Peterson's will replace the current fleet of fifteen (15) Harley Davidson
FLHTP police motorcycles plus two (2) spare motorcycles with new units. Peterson's will transfer safety
equipment including lights, box, siren, and ABS brakes to the new models. Monthly billing will continue to
be $550 per motorcycle, for fifteen motorcycles (no charge for the two spare units), for an annual total of
$99,000. The cost includes preventive and routine maintenance and warranty repairs during the term -
except tire replacement, physical damage, and repairs resulting from training usage.
Performance evaluations have been received from the user Departments with favorable feedback for the
awarded vendor.
ADOPT THE RESOLUTION.
Advisory Board Recommen.=.da=t::.:..io::.:n..:.::'--------------------------.., I --
Financial Information:
Sou:~ Amount
Fun : 1 $99,000 '
O~PI Total $99,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
j Alex Denis, Ext. 6641
Si n~Offs:
J
MIAMI BEACH
510-1780-000323
190
Account
anager
AGENDA ITEM _C._7--=0~
DATE 5-'t---13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
FROM: Jimmy L. Morales, City Manager
mbers ~Commission TO: Mayor Mattie Herrera Bower and
DATE: May 8, 2013
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AMENDMENT TO THE CONTRACT BETWEEN
THE CITY OF MIAMI BEACH AND PETERSON'S HARLEY DAVIDSON OF
MIAMI, LLC, DATED JANUARY 27, 2011, FOR THE LEASE OR PURCHASE OF
POLICE MOTORCYCLES, IN THE ESTIMATED ANNUAL AMOUNT OF $99,000;
SAID AMENDMENT APPROVING THE FIRST YEAR RENEWAL OPTION OF
THE CONTRACT, AND FURTHER AMENDING SECTION 2.2 THEREOF
(TERMS) TO ALLOW SUBSEQUENT RENEWAL BY THE CITY MANAGER.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds in the amount of $99,000 have been previously appropriated in FY 2012/13
Operating Budget, Account Code No. 510-1780-000323. Funds of $99,000 for the
second option year will be appropriated in FY 2013/14 budget.
BACKGROUND SUMMARY
The Mayor and City Commission at its January 19, 2011, City Commission meeting awarded
a contract to Peterson's Harley Davidson of Miami. LLC (Peterson's), pursuant to Invitation
to Bid (ITB) No. 21 09/10, for the lease or purchase of police motorcycles, in the estimated
annual amount of $99,000.
The purpose of this Resolution is to recommend the first year renewal of the contract, and to
amend Section 2.2 of such contract, to allow renewal for the second option year by the City
Manager, at his sole discretion.
Under the terms of the contract Peterson's will replace the current fleet of fifteen (15) Harley
Davidson FLHTP police motorcycles plus two (2) spare motorcycles. Peterson's will transfer
safety equipment including lights, box, siren, and ABS brakes to the new models. Monthly
billing will continue to be $550 per motorcycle, for fifteen motorcycles (no charge for the two
spare units), for an annual total of $99,000. The cost includes preventive and routine
maintenance and warranty repairs-except tire replacement, physical damage, and repairs
resulting from training usage.
191
Commission Memorandum
ITB 21 09110 Lease or Purchase of Police Motorcycles-Renewal
MayB, 2013
F'age 12
A Performance Evaluation has been received from the user department with favorable
feedback for the awarded vendor.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to amend the contract
between the City and Peterson's Harley Davidson of Miami, LLC, dated January 27, 2011,
for the lease or purchase of police motorcycles, in an estimated annual amount of $99,000;
approving the first year renewal option, and further amending Section 2.2 thereof (Terms) of
such contract to allow subsequent renewal by the City Manager.
T:\AGENDA\2013\May 8\ITB 21 09-10 Lease of Police Motorcycles Renewai-Memo.doc
192
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO
THE CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND
PETERSON'S HARLEY DAVIDSON OF MIAMI, LLC, DATED JANUARY
27, 2011, FOR THE LEASE OR PURCHASE OF POLICE
MOTORCYCLES, IN AN ESTIMATED ANNUAL AMOUNT OF $99,000;
SAID AMENDMENT APPROVING THE FIRST YEAR RENEWAL OPTION
OF THE CONTRACT, AND FURTHER AMENDING SECTION 2.2
THEREOF (TERMS) TO ALLOW SUBSEQUENT RENEWAL BY THE
CITY MANAGER.
WHEREAS, at January 19, 2011, City Commission, the Mayor and City
Commission awarded a contract to Peterson's Harley Davidson of Miami, LLC pursuant to
Invitation to Bid (ITS) No. 21 09/10, for the lease or purchase of police motorcycles, in the
estimated annual amount of $99,000; and
WHEREAS, the purpose of this Resolution is to recommend the first year renewal
of the contract, and to amend Section 2.2 of such contract, to allow renewal for the second
option year by the City Manager, at his sole discretion; and
WHEREAS, under the terms of the contract, Peterson's will replace the current
fleet of fifteen (15) Harley Davidson FLHTP police motorcycles plus two (2) spare
motorcycles; and
WHEREAS, monthly billing will continue to be $550 per motorcycle, for fifteen
motorcycles for an annual total of $99,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
amendments to the contracts between the City and Peterson's Harley Davidson of Miami,
LLC, dated January 27, 2011, for the lease or purchase of police motorcycles, in the
estimated annual amount of $99,000; said Amendment approving the first year renewal
option of the contract, and further amending Section 2.2 thereof (Terms) of such contract
to allow subsequent renewals by the City Manager.
PASSED and ADOPTED this ___ day of-----· 2013.
ATTEST:
CITY CLERK MAYOR
APPROVED AS TO
FORM & LANGUAGE
& Ff1 ·xECUTION
~~ ... / -~~
-~~City Attorney )./:\{ l'v Data
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