C7O-Extend Management Agreements Green Markets On Lincoln Road And Normandy IsleCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution further extending, on a month-to-month basis, the Management and Operating Agreements between the
City and The Market Company, Inc., for the operation of the Green Markets on Lincoln Road and Normandy Isle and
between the City and Production Sud, Inc., for the operation of the Antique and Collectibles Market on Lincoln Road,
until such time that a Request for Proposals (RFP) process results in the selection and execution of a new contract or
contracts for the management and operation of street markets.
Ke Intended Outcome Su orted:
Increase satisfaction with Family Recreational Activities
Supporting Data (Surveys, Environmental Scan, etc.): Recreational activities received excellent or good ratings
from 85% of residents interviewed in the 2012 Resident Satisfaction Survey. Extending the markets on a month-to-
month basis will ensure that this popular weekend activity will continue uninterruptedly until such time that an RFP
process results in the selection and award of new contracts to operate and manage streel markets in various areas of
the Cit .
Item Summary/Recommendation:
On September 6, 2006, pursuant Resolution No. 2006-26281, the City entered into three (3) separate Management and
Operating Agreements with The Market Company, Inc., for the operation of the Green Markets on Lincoln Road,
Espanola Way and Normandy Isle. A separate Management and Operating Agreement was provided to Production
Sud, Inc. for operation of the Antique and Collectibles Market on Lincoln Road. All agreements commenced on
October 1, 2006 and terminated on September 9, 2009. On July 1, 2009, the City approved the sole renewal options in
the respective Agreements, extending the terms for an additional three (3) years, which expired on September 30,
2012, with no renewal options remaining. The Espanola Way market has since closed due to lack of interest by the
vendors. At the May 17, 2012 Finance and Citywide Projects Committee meeting, the Committee recommended
issuing the Request for Proposals (RFP); and that the RFP be broad enough for a market in locations other than
where the markets are today; and recommended that the current agreement(s) be allowed to continue on a
month-to-month basis until the process was completed.
On September 12, 2012, the City Commission adopted a resolution extending the Management Agreements with The
Market Company and Production Sud on a month-to-month basis, for a period not to exceed eight (8) months,
commencing on October 1, 2012 and ending May 31,2013, and further authorizing the Administration to initiate a new
Request for Proposals (RFP) process. Staff has been unable to complete the new RFP process in time to have new
Market Agreements in place by May 31, 2013.
It is anticipated that the scope and identification of locations for a new RFP will be complete in time for the City
Commission's consideration by July 2013. Accordingly, the selection process is expected to be complete and a
recommendation for new Management Agreements will be presented to the City Commission in September 2013. In
the meantime, the Administration recommends approving an additional extension to the existing Management
Agreements with The Market Company for the Lincoln Road Green Market and the Normandy Village Street Market,
and with Production Sud for the Antiques and Collectibles Market to continue operating on a month-to-month basis,
until such time as the new RFP process is concluded and the new resulting Management Agreements are approved by
the City Commission
Ma 17, 2012
Financial Information:
Source of Funds: Amount
ll
Total
OBPI
Financial Impact Summary: N/A
Ci Clerk's Office Le islative Trackin
Anna Parekh, extension 6471
artment
Director Assistant Cit
GENDA\2013\05-08-13\Markets Agreement Extension-Summ (2).doc
f9 MIAMI BEACH 288
Account Approved
AGENDA ITEM _G;;;__7-=0:....__
DATE 5:8--/3
~ MIAMI BEACH -
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Mem ers of the ck_commission
Jimmy L. Morales, City Manager ~ ~
May 8, 2013 l
A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, FURTHER EXTENDING ON A
MONTH-TO-MONTH BASIS THE MANAGEMENT AND OPERATING
AGREEMENTS BETWEEN THE CITY AND THE MARKET COMPANY
FOR THE OPERATION OF THE GREEN MARKETS ON LINCOLN
ROAD AND NORMANDY ISLE; AND THE MANAGEMENT AND
OPERATING AGREEMENT BETWEEN THE CITY AND PRODUCTION
SUD, INC., FOR THE OPERATION OF THE ANTIQUE AND
COLLECTIBLES MARKET ON LINCOLN ROAD, UNTIL SUCH TIME
THAT A REQUEST FOR PROPOSALS (RFP) PROCESS RESULTS IN
THE SELECTION AND EXECUTION OF NEW CONTRACT OR
CONTRACTS FOR THE MANAGEMENT AND OPERATION OF
STREET MARKETS IN MIAMI BEACH AT VARIOUS LOCATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs
BACKGROUND
On September 6, 2006, the Mayor and City Commission adopted Resolution No. 2006-26281,
awarding, pursuant to RFP 30-05/06, the operation and management of green markets on
Lincoln Road, Espanola Way, and Normandy Isle to The Market Company, Inc., and the
operation and management for the Antique and Collectibles Market on Lincoln Road to
Production Sud, Inc. (collectively referred to as the Markets).
The City entered into four separate Management and Operating Agreements (Management
Agreements} governing each of the Markets, each commencing on October 1, 2006 and
terminating on September 9, 2009. The Management Agreements provided for an extension of
the respective terms for an additional three (3} years, all of which were approved by the City on
July 18
\ 2009. It should be noted that shortly after the renewal options were approved, the
Espanola Way Market was closed due to lack of interest by the vendors.
The permitted uses for each Market currently is as follows:
Lincoln Road Green Market: includes fruits, vegetables, juices, nuts and other related
products; plants and cut flowers;
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May 8, 2013
Resolution Extending the Existing Market Agreements and
Referring a Discussion to the Neighborhood/Community
Affairs Committee.
Page 2 of 5
Normandy Village Street Market: includes arts and crafts; fruits, vegetables, cut flowers,
orchids and other related green market products; tropical fruit preserves, dressings, dried
fruits and nuts, honey and organic produce;
Antiques and Collectibles Market: includes antiques; vintage goods; and collectibles.
With no additional renewal options remaining, the current terms were to expire on September
30, 2012. However, at the May 17, 2012 Finance and Citywide Projects Committee meeting,
the Committee recommended issuing the Request for Proposals (RFP); with the provision that
the RFP be broad enough for a market in locations other than where the markets are today; and
recommended that the current agreement(s) be allowed to continue on a month-to-month basis
until the process was completed. In addition, staff was directed to review and research the per
day charge for electrical service.
On September 12, 2012, pursuant to the recommendation of the Finance and Citywide Projects
Committee, the City Commission adopted a resolution extending the Management Agreements
with The Market Company and Production Sud on a month-to-month basis, for a period not to
exceed eight (8) months, commencing on October 1, 2012 and ending May 31, 2013.
The resolution also authorized the Administration to begin working on a new Request for
Proposals (RFP) process to solicit interest in managing and operating street markets on Miami
Beach in one or more of the four locations identified above, as well as to explore expanding the
scope to include other areas of the City, provided the identified locations have the support of the
respective neighborhood and/or neighborhood association, do not interfere with traffic
circulation and parking and don't pose any life-safety and/ other code-related problems.
While staff has been unable to complete the new RFP process in time to have new Market
Agreements in place by May 31, 2013, it is anticipated that the scope and identification of
locations will be complete in time for the City Commission's consideration and approval of the
issuance of a new RFP by July 2013. Accordingly, the selection process is expected to be
complete and a recommendation for new Management Agreements will be presented to the City
Commission in September 2013. Prior to the completion of the scope for the RFP, staff will
conduct due diligence and research how other communities handle green markets and the fee
structures. An industry review process may also be conducted prior to the issuance of a new
RFP.
In the meantime, the Administration recommends approving an additional extension to the
existing Management Agreements with The Market Company for the Lincoln Road Green
Market and the Normandy Village Street Market, and with Production Sud for the Antiques and
Collectibles Market to continue operating on a month-to-month basis, until such time as the new
RFP process is concluded and the new resulting Management Agreements are approved by the
City Commission. It is anticipated that a new RFP will be ready for issuance in July and that the
selection process and recommendation for new Management Agreements will be complete and
will ~resented to the City Commission in September 2013. JLM(l(rs¢\K~
T:\Agenda\20 13\May 8\Market Agreements Extension Mem(2).doc
290
RESOLUTION TO BE SUBMITTED
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