20130605 BMMIAMI BEACH
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
June 5, 2013
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge R. Exposito
Commissioner Michael Gongora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jimmy L. Morales
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach, entitled "Lobbyists,"
requires the registration of all lobbyists with the City Clerk prior to engaging in any lobbying
activity with the City Commission, any City Board or Committee, or any personnel as defined
in the subject Code sections. Copies of the City Code sections on lobbyists laws are
available in the City Clerk's office. Questions regarding the provisions of the Ordinance
should be directed to the Office of the City Attorney.
Special note: In order to ensure adequate public consideration, if necessary, the Mayor and City
Commission may move any agenda item to the alternate meeting date, which will only be held if needed.
In addition, the Mayor and City Commission may, at their discretion, adjourn the Commission Meeting
without reaching all agenda items.
Call to Order-9:00 a.m.
Inspirational Message, Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
The City Commission will recess for lunch at approximately 1 :00 p.m.
Presentations and Awards Regular Agenda
PA Presentations and Awards R2 Competitive Bid Reports
R5 Ordinances
Consent Agenda R7 Resolutions
C2 Competitive Bid Reports R9 New Business & Commission Requests
C4 Commission Committee Assignments R 1 0 City Attorney Reports
C6 Commission Committee Reports
C7 Resolutions Reports and Informational Items
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community
Commission Agenda, June 5, 2013
Presentations and Awards
PA1 Certificate Of Appreciation To Be Presented To The Miami Beach Police Department's Officer Of
The Month For April2013.
(Requested by Commissioner Jorge R. Exposito)
PA2 Certificate Of Appreciation To Be Presented To Prague Princess For The Grand Opening Of
Their New Boutique On 13th And Collins.
(Requested by Commissioner Jorge R. Exposito)
PA3 Certificates Of Appreciation To Be Presented To North Beach Elementary School Students For
The Jennifer Beth Turken Heart Award.
(Requested by Commissioner Jorge R. Exposito)
PA4 Certificates Of Recognition To Be Presented To Principal, Vice Principals And Teachers Of
Feinberg Fisher K-8 Center.
(Requested by Commissioner Michael Gongora)
PAS Certificates Of Recognition To Be Presented To Keep Paddlin', A Non-Profit Organization,
Helping To Benefit Conservation Charities Events And Environmental Issues.
(Requested by Commissioner Michael Gongora)
PA6 Certificates Of Appreciation To Be Presented To Karem Cortez And Monet Guardado Of The
Miami Beach Teen Club, For Singing The National Anthem At The Miami-Dade County League
Of Cities Annual Installation Gala.
(Requested by Commissioner Deede Weithorn)
CONSENT AGENDA
Action:
Moved:
Seconded:
Vote:
2
Commission Agenda, June 5, 2013
C2 ~ Competitive Bid Reports
C2A Request For Approval To Award Contracts To Fortiline, Inc., As Primary Vendor, And Sunstate
Meter And Supply, Inc., As Secondary Vendor, Pursuant To Invitation To Bid (ITS) No. 068-2013,
For The Purchase Of Water Meters, In The Annual Estimated Total Amount Of $124,000.
(Public Works/Procurement)
C28 Request For Approval To Award Contracts Pursuant To Invitation To Bid No. 145~2013, For
Routine And Emergency Sanitary Sewer And Storm Water Pipes Cleaning, And Close Circuit
Television (CCTV) Inspection Services, To JCC Enterprise Labor, Inc., The Lowest Bidder, As
The Primary Vendor A&A Drainage & Vac Services, Inc., The Second Lowest Bidder, As The
Secondary Vendor, And Shenandoah Construction, The Third Lowest Bidder, As The Tertiary
Vendor.
(Public Works/Procurement)
C4 -Commission Committee Assignments
C4A Referral To The Finance And Citywide Projects Committee-Discussion Regarding The Proposed
Vacation Of The Alley Included In The Amended Plat Of The Aquarium Site Resubdivision (500
Block Of Alton Road).
(Public Works)
(Memorandum to be Submitted in Supplemental)
C4B Referral To The Neighborhood/Community Affairs Committee -Discussion Regarding The Collins
Park Garage Project (Collins Park Place).
(Capital Improvement Projects Office)
C4C Referral To The Finance And Citywide Projects Committee To Discuss Potential Annual Funding
Sources For The Refund Of Green Building Program Certification Application And Review Fees
As Stipulated By The Green Building Ordinance.
(Requested by Commissioner Jerry Libbin)
C40 Referral To The Neighborhood/Community Affairs Committee To Discuss The Enforcement
Components Of The Recycling Ordinance.
(Requested by Commissioner Jerry Libbin)
C4E Referral To The Neighborhood/Community Affairs Committee To Discuss An Amendment To The
Special Event Requirements And Guidelines To Include Recycling Requirements For All Special
Events That Require A Sanitation Plan.
(Requested by Commissioner Jerry Libbin)
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Commission Agenda, June 5, 2013
C4 -Commission Committee Assignments (Continued)
C4F Referral To The Neighborhood/Community Affairs Committee To Discuss An Amendment To The
Energy Economic Zone Ordinance To Include Miami-Dade County's Green Business Certification
Program As An Eligibility Criteria To Receive The EcoZone Program Tax Incentives.
(Requested by Commissioner Jerry Libbin)
C4G Referral To The Land Use And Development Committee To Discuss A Proposed Amendment To
City Code Section 142-213-Conditional Uses.
(Requested By Vice-Mayor Jonah Wolfson)
C4H Referral To The Next Neighborhood/Community Affairs Committee A Report From City Staff On
The Traffic Calming And School Zone Expansion Initiative For 41st Street Between Meridian
Avenue And Garden Avenue To Improve School Safety At Nautilus Middle School.
(Requested by Mayor Matti Herrera Bower)
C41 Referral To The Health Advisory Committee For A Discussion On Educating People On HIV
Prevention And The Importance Of Getting Tested For HIV.
(Requested by Commissioner Michael Gongora)
C4J Referral To The Land Use And Development Committee For A Discussion Involving Restricting A
Portion Of City Street Located In The Middle Of St. Patrick's School And Pre-K School For Safety
And Security Reasons.
(Requested by Commissioner Michael Gongora)
C4K Referral To Finance And Citywide Projects Committee Exploring The Impacts From The
Reduction Of On-Street Parking Spaces On Alton Road Between 6th Street And Michigan
Avenue Caused By The FOOT Project.
(Requested by Commissioner Deede Weithorn)
4
Commission Agenda, June 5, 2013
C6 • Commission Committee Reports
C6A Report Of The Neighborhood/Community Affairs Committee Meeting Of April 29, 2013: 1)
Discussion And Update On The Citywide Dunes Maintenance Plan. 2) Discuss The Log Cabin
Property And The Possibility Of A Collaborative Community Center. 3) Discussion Regarding The
City Of Miami Beach Centennial, Which Will Occur On March 26, 2015. 4) Discussion Regarding
A Long Term Solution For The Ongoing Rodent Issue On 41st Street. 5) Discussion Regarding
Beach Erosion And Sand Shifting. 6) Discussion Regarding Amending Procedures For Appeals
To The Special Master For Certain Frequent Code Enforcement Violations. 7) Discussion
Regarding The Current Policy Against Bullying And Harassment In Miami-Dade Public Schools
And Begin Planning For A Citywide Youth Anti Bullying Outreach Program. 8) Discussion
Regarding Criminal Background Checks For Employees Of City Contractors And Spot Check
Updates For Those Background Checks. 9) Discussion Regarding Placing An Informal Plaque At
The Base Of The Sculpture Of Jackie Gleason. 10) Discussion Regarding The City Of Miami
Beach Fire Prevention Fines And Citations Related To Nightclubs And Other Assemblies. 11)
Discussion Regarding Possible Amendments To Chapter 70 Article Ill (Section 70-122-129),
"Graffiti Ordinance." 12) Discussion Regarding Considering Hosting A Biannual Art Camp Held In
Miami Beach In Cooperation With UNESCO. 13) Discussion Regarding Unexpected Board
Vacancies Requiring Commission Vote. 14) Discussion Regarding Providing Reserved Parking
For Monthly Permit Holders On Lower Floors In Our Garages To Alleviate Inconvenience
Experienced By Permit Holders During Major Events Such As The Boat Show. 15) Discussion
Regarding The Continuation Of The Adopt A Beach Pilot Program. 16) Discussion Regarding
Miami Beach Mass Transit Loop And Transit Enhancements For North Beach.
C6B Report Of The Capital Improvement Projects Oversight Committee Meeting Of April 15, 2013: 1)
Attendance. 2) Review And Acceptance Of Minutes. 3) Public Comments. 4) Old Business/
Requested Reports: 4A. Status On The City's Ongoing Sewer Rehabilitation Program. 48. North
Beach Neighborhoods: 1. Status Report: Normandy Isle Phase II Neighborhood Improvements; 2.
Status Report: Biscayne Point Neighborhood Improvements Project; 4C. Middle Beach
Neighborhoods: 1. Status Report: Central Bayshore Improvements; 2. Status Report: Lake
Pancoast Improvements; 3. Status Report: Sunset Islands I & II; 4. Status On Sunset Islands Ill &
IV; 5. Status On lower North Bay Road; 40. South Beach Neighborhoods: 1. Status Report:
Venetian Islands Neighborhood Improvement Project; 2. Status Report: Palm & Hibiscus Island
Neighborhood Improvements & Utilities Undergrounding; 3. Status Report: South Pointe Phase
Ill, IV & V Neighborhood Improvement Project. 5) Commission Items: 5A. Central Bayshore -
Bicycle Lane Along Prairie Avenue & Royal Palm Avenue; 58. Flamingo Park Football
Field/Track Renovation Project. 5C. Additional Discussion: Flooding In Sunset Harbour
Neighborhood.
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Commission Agenda, June 5, 2013
C6 ~ Commission Committee Reports (Continued)
C6C Report Of The Finance And Citywide Projects Committee Meeting Of May 13, 2013: 1)
Discussion Of Performance And Operational Audit By Crowe Horwarth. 2) Discussion Regarding
The Catering And Concessions For The Miami Beach Convention Center. 3) Discussion
Regarding A Proposed Marketing Program For Sunscreen. 4) Discussion Regarding Renewal Of
The Professional Services Agreement Between The City Of Miami Beach And The Superlative
Group For Professional Services In Corporate Sponsorship Marketing Pursuant To Request For
Proposal No. 06-04/S05. 5) Discussion Regarding PACE (Property-Assessed Clean Energy). 6)
Discussion Regarding Budget Advisory Committee Recommended Pension Reform Policies And
Guidelines. 7) Discussion Regarding The Issue Of Encouraging Businesses To Support The
Effort Of Implementing More Homeless Meters. 8) Discussion Regarding The Collection Of City
Liens. 9) Discussion Regarding The Implementation Of The Regional Climate Action Plan.
Discussion Regarding To Review The 28 Rules To Determine What Can Be Done When
Performing City Projects, To Avoid Doing Double Work And Increasing The Cost. 10) Discussion
Regarding International City/County Management Association ("ICMA") Recommendations For
Fire Department Efficiencies. 11) Discussion Regarding Labor Peace Agreements. 12)
Discussion Regarding The Management Agreement For The Management Of The Miami Beach
Convention Center And Colony Theater. 13) Discussion Of Senior Lunch Funding. 14) Discussion
Of Lincoln Road (Euclid). 15) Discussion Of Waste Haulers.
C7 -Resolutions
C7 A A Resolution Approving And Authorizing The City Manager Or His Designee To Take The
Following Actions: 1) Submit A Grant Application To The Florida's Safe Routes To School
Program In The Approximate Amount Of $150,000 For Funding For Various Infrastructure
Improvements, For Fienberg-Fisher K-8 Center; 2) Submit A Grant Application To The Florida's
Safe Routes To School Program, For Funding, In The Approximate Amount Of $800,000 For
Various Infrastructure Improvements At Nautilus Middle School And North Beach Elementary And
For A Traffic Study And Various Infrastructure Improvements At Miami Beach Senior High
School; 3) Submit An Application To Florida Department Of Transportation For Funding In The
Approximate Amount Of $1,000,000 For Transportation Alternatives Program (TAP) Funds For
The Middle Beach Recreational Corridor From 58th To 64th Street; And Further, Retroactively
Approving The Following: 4) Submittal Of A Grant Application To The US Department Of Justice,
Office Of Community Oriented Policing Services (COPS), Cops Hiring Program For Funding In
The Approximate Amount Of $1,600,000 Over Three Years For The Hiring Of Additional Career
Law Enforcement Officers; Appropriating The Above Grants, Matching Funds And City Expenses,
If Approved And Accepted By The City Authorizing The Execution Of All Necessary Documents
Related To The Aforestated Applications, Including, Without Limitation, Audits Of Such Grants,
And Authorizing The City Manager Or His Designee To Take All Necessary Actions Related To
These Grants.
(Budget & Performance Improvement)
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Commission Agenda, June 5, 2013
C7 -Resolutions (Continue)
C7B A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,
Authorizing The Mayor And City Clerk To Execute Amendment No. 25 To The Professional
Services Agreement Between The City Of Miami Beach, Florida, And CH2MHill For The
Professional Landscape, Architectural And Engineering Services For The Right-Of-Way
Infrastructure Improvement Program For Neighborhood No. 8 Bayshore And Sunset Islands,
Dated May 16, 2001 (The Agreement), For Additional Design Services To Update The Current
Design To Adhere To The Public Works Department Storm Water Design Guidelines And To
Incorporate The Seawall Reconstruction Design For The Street End Of 23rd Street For The
Bayshore Neighborhood No. 8-Lower North Bayroad (Package B), For A Not To Exceed Amount
Of $XXXX And An Additional Amount Of $XXXX For Reimbursables Expenses, For A Total
Amount Of $XXXX, With Previously Appropriated Funding.
(Capital Improvement Projects Office)
(Memorandum to be Submitted in Supplemental)
C7C A Resolution Authorizing The Mayor And City Clerk To Execute Amendment No. 2 To The
Existing Professional Services Agreement Between The City Of Miami Beach And Atkins North
America, Inc. Dated September 23, 2011, For The Bayshore Neighborhood No. 8 Right Of Way
Infrastructure Improvement -Central Bayshore (Package A), Lower North Bay Road (Package B),
And Lake Pancoast (Package C) Projects, For Additional Resident Project Representative
Services, For A Period Of Eight (8) Months, In The Negotiated Not-To-Exceed Amount Of
$234,409 And An Additional Amount Of $6,950 For Reimbursables Expenses, For A Total
Amount Of $241,359, With Previously Appropriated Funding.
(Capital Improvement Projects Office)
C7D A Resolution Electing Commissioner Edward L. Tobin, Group V, As Vice-Mayor For A Term
Commencing On July 1, 2013, And Terminating On October 31, 2013, Or On Such Date When A
New Vice-Mayor Is Thereafter Elected.
(City Clerk's Office)
C7E A Resolution Waiving, By 5/7th Vote, The Competitive Bidding Requirement, Finding Such
Waiver To Be In The Best Interest Of The City, And Approving The Purchase Of Two (2) Ford F-
450 Trucks In The Amount Of $77,056, From Duval Ford, From Contract No. 12-10-0905; One (1)
Ford Expedition XL SUV, In The Amount Of $38,012, And One (1) Ford F-250 Truck, In The
Amount Of $27,827, From Duval Ford, From Contract No. 12-20-0905; And Two (2) Traumahawk
Ambulances From ETR, L.L.C., In The Amount Of $492,514, From Contract No. 11-10-1202;
Through The Florida Sheriffs Association.
(Fleet Management)
C7F A Resolution Waiving, By A 5/7ths Vote, The Formal Competitive Bidding Requirements, Finding
Such Waiver To Be In The City's Best Interest, And Authorizing The Mayor And City Clerk To
Execute An Agreement With Cassidian Communications, Inc., For An Initial Term Of Two (2)
Years, With The Option To Renew For Two (2) Additional Years, In The Annual Amount Of
$12,415.
(Information Technology)
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Commission Agenda, June 5, 2013
C7-Resolutions (Continue)
C7G A Resolution Waiving, By A 5/7ths Vote, The Formal Competitive Bidding Requirements, Finding
Such Waiver To Be In The City's Best Interest, And Authorizing The Mayor And City Clerk To
Execute An Agreement With AT&T To Add Centrex Services To The AT&T Master Service
Agreement For A Term Of Three (3) Years, In The Annual Amount Of $183,000.
(Information Technology)
C7H A Resolution Waiving, By A 5/7ths Vote, The Formal Competitive Bidding Requirements, Finding
Such Waiver To Be In The City's Best Interest, And Authorizing The Purchase Of Sports Lighting
Systems From Musco Lighting For Purposes Of Standardization Of The City's Athletic Fields,
Sport Courts, And Driving Range Lighting.
(Parks & Recreation)
C71 A Resolution Waiving, By A 5/7ths Vote, The Formal Competitive Bidding Requirements, Finding
Such Waiver To Be In The City's Best Interest, And Authorizing The Purchase Of Airfares, Hotels,
Meals, Local Transportation, Program Expenses And Any Associated League And Tournament
Fees And The Purchase Of Prepared Foods And Related Products, To Be Utilized By The City Of
Miami Beach Parks And Recreation Department's Participants In Programs And Activities
Including, But Not Limited To, Athletics, Sports, Out Of Town Travel And In-House Local Events
And Programs; Said Waiver Shall Be Authorized For A Period Of Three (3) Years, On A Year To
Year Basis, Contingent Upon City Commission Approval Of The Department's Related Budget
Allocation(s), The Department's Fund Raising Efforts And Receipt Of Sponsorships, Donations,
Grants, And Other Funding Sources.
(Parks & Recreation)
C7 J A Resolution Approving The City's Exercise Of A One (1) Year Renewal Term Under The City's
Current Contracts For Disaster Recovery Services With The Following Firms: Ashbritt, Inc.; Ceres
Environmental Services, Inc.; Phillips And Jordan, Inc.; And Crowdergulf Joint Ventures, Inc.
(With Such Renewal Term Commencing Retroactively On February 1, 2013, And Ending On
January 31, 2014).
(Public Works)
C7K A Resolution Accepting A Donation From Aimee, Owner Of The Flamingo South Beach, Of Two
(2) Park Benches And Landscaping At The Street End Of 14th Street.
(Public Works)
C7L A Resolution Approving An Amendment To The Flamingo Neighborhood Basis Of Design Report
As Requested By The Flamingo Park Neighborhood Association For 10-Foot Wide Travel Lanes
In The Local Avenues, 6-Foot Wide Sidewalks, And For A Cycle Track On 16th Street.
(Public Works)
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Commission Agenda, June 5, 2013
C7-Resolutions (Continue)
C7M A Resolution Approving And Accepting Two (2) Easements From Dorothy Riggs, John Riggs,
William Riggs, And BMO Harris Bank As The Owner Of The Property Located At 6876 Collins
Avenue (The Publix Property) For: 1) A Utility Easement Located At The South End Of The
Property For The Construction, Installation, Maintenance, Repair, And Replacement Of City
Utilities; And 2) A Non-Exclusive Pedestrian Easement On The North Side Of The Property
Parallel To The South Side Of 69th Street, From Collins Avenue To Harding Avenue.
(Public Works)
C7N A Resolution Waiving, By A 5/7ths Vote, The Formal Competitive Bidding Requirements, Finding
Such Waiver To Be In The City's Best Interest, And Authorizing The Procurement Of Services By
Community Asphalt To Adjust Or To Relocate Approximately Ninety-Three (93) Valve Boxes,
Fourteen (14) Sanitary Sewer Manhole Covers, And Twenty-Two (22) Water Meter Boxes,
Sixteen (16) Fire Hydrants, Two (2) Water Services, And One (1) 8-lnch Water Main For The
FOOT Construction Project On Collins Avenue, From 5th Street To Lincoln Road, In Conjunction
With The FOOT Project.
(Public Works)
C70 A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee
On March 21, 2013, Allowing For The Use Of Vacant City-Owned Fee Simple Land, As May
Become Available From Time To Time, For The Purpose Of Staging And/Or Storing Construction
Equipment In Connection With City-Funded Construction Projects Only; And Further Directing
The Administration To Develop Policies And Procedures For Such Purpose.
(Real Estate, Housing & Community Development)
C7P A Resolution Approving An Expenditure Of $5,050 For The City's Joint Tourism And Hospitality
Scholarship Program In Partnership With Global Spectrum And Centerplate; And Further
Awarding Said Scholarships.
(Tourism, Culture & Economic Development)
C7Q A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs
Committee To Establish A Centennial Celebration Ad-Hoc Committee To Provide Ideas And
Recommendations Pertaining To All Matters With Respect To Events And Activities Related To
The City Of Miami Beach Centennial On March 26, 2015.
(Tourism, Culture & Economic Development)
C7R A Resolution Approving The Conceptual Plan Developed For The Euclid Avenue Street End
Project On Lincoln Road; Further Authorizing The City Manager To Enter Into Negotiations With
The Developer For An Agreement To Design And Build The Project.
(Tourism, Culture & Economic Development)
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Commission Agenda, June 5, 2013
C7-Resolutions (Continue)
C7S A Resolution Adopting The Five-Year (FY 2013-2017) Consolidated Plan For Federal Funds In
Substantially The Attached Form; And Authorizing The City Manager To Execute All Applicable
Documents And To Submit The Five-Year (FY 2013-2017) Consolidated Plan To The U.S.
Department Of Housing And Urban Development (HUD).
(Real Estate, Housing & Community Development)
End of Consent Agenda
10
Commission Agenda, June 5, 2013
REGULAR AGENDA
R5 -Ordinances
R5A Sunset Harbour Residential Parking Requirements
An Ordinance Amending The Code Of The City Of Miami Beach, Florida By Amending Chapter
130, "Off-Street Parking," Article II "District; Requirements," Section 130-33 "Off-Street Parking
Requirements For Parking Districts Nos. 2, 3, 4 And 5," By Amending The Parking Requirements
For Sunset Harbour Parking District No. 5 For Residential And Live-Work Type Uses; Providing
For Codification; Repealer; Severability; Applicability; And An Effective Date. 10:45 a.m. Second
Reading Public Hearing
(Requested by the Land Use & Development Committee)
(Legislative Tracking: Planning Department)
(First Reading on May 8, 2013)
R5B An Ordinance Amending The Code Of The City Of Miami Beach By Amending Chapter 62,
Entitled "Human Relations," By Amending Article Ill, Entitled "Domestic Partnerships," By
Amending Section 62-128, Entitled "Employment Benefits" To Add Section 62-128(d) To Provide
Tax Equity To City Employees With Domestic Partners Enrolled In The City's Health And Dental
Plans Who Currently Bear A Disproportionate Tax Burden Over That Of Their Married
Counterparts. 12:00 p.m. Second Reading Public Hearing
(Requested by Commissioner Michael Gongora)
(Legislative Tracking: Human Resources)
(First Reading on May 8, 2013/Referred to FCWPC)
(Memorandum to be Submitted in Supplemental)
R5C Alton Road Historic District Buffer Overlay
An Ordinance Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter
142, "Zoning Districts And Regulations," Article Ill, "Overlay Districts," Creating Division 8 "Alton
Road -Historic District Buffer Overlay," By Including Section 142-858 "Location And Purpose,"
And Section 142-859 "Development Regulations," Including Among Other Provisions Regulations
On Maximum Floor Area Ratio; Maximum Building Height; Minimum Setbacks; Building
Separation; Demolition Or Additions To Contributing Buildings In An Historic District; And Land
Use Regulations For Location Of Retail Uses, Restaurants, Bars, Entertainment Establishments,
Alcoholic Beverage Establishments And Similar Uses; Requiring Conditional Use Approval Of
Such Uses In Excess Of 10,000 Sq. Ft.; And Prohibiting Alcoholic Beverage And Entertainment
Establishments In Open Areas With Exceptions As Prescribed In The Ordinance; Providing For
Codification; Repealer; Severability; And An Effective Date. 5:00 p.m. First & Only Reading
Public Hearing
(Requested by Land Use & Development Committee)
(Legislative Tracking: Planning Department)
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Commission Agenda, June 5, 2013
R5 -Ordinances (Continued)
R5D Alton Road Parking District No. 6
An Ordinance Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter
130 Off-Street Parking, Article II "Districts; Requirements," Section 130-31 "Parking Districts
Established," Creating A New Parking District No. 6, And Section 130-33 "Off-Street Parking
Requirements For Parking Districts Nos. 2, 3, 4 And 5," By Adding New Parking Regulations For
Parking District No. 6, For Properties With A Lot Line On Alton Road, From 5th Street To Dade
Boulevard, Including A Reduction In Off-Street Parking Requirements For Certain Land Uses And
Bicycle Parking Requirements; Providing For Codification; Repealer; Severability; And An
Effective Date. 5:05 p.m. Second Reading Public Hearing
(Requested by Vice-Mayor Jonah Wolfson)
(Legislative Tracking: Planning Department)
(First Reading on May 8, 2013)
R5E An Ordinance Amending Miami Beach City Code Chapter 38 Entitled "Elections," By Including
Reference To Applicable Statutory Provisions Of Florida Election Code; Correcting Typographical
Errors; Amending City Code Section 38-4 To Provide For Commission Canvassing Of Election
Returns On The First Business Day Immediately Following The County Supervisor Of Election's
Issuance Of Final Election Returns And Confirming Authorization Of Emergency Commission
Action Taken At Any Commission Meeting Occurring Between General Election Date And
Acceptance Of Final Run-Off Election Returns; Amending City Code Section 38-6 By Establishing
The Number Of Days For Early Voting Relative To City General, Run-Off And Special Elections
Upon City Commission Authorization Of Early Voting, And Authorizing City Commission To
Change Early Voting Schedule For Elections Not Held In Conjunction With County Or State
Elections; And Creating City Code Section 38-7 Entitled "Petitions" Establishing Information To
Be Provided By Petition Circulators And Persons Signing Initiative, Referendum And/Or Recall
Petitions; Providing For Repealer, Severability, Codification, And An Effective Date.
First Reading
(Requested by Neighborhood/Community Affairs Committee)
(Legislative Tracking: City Attorney's Office)
R5F An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2,
Entitled "Administration," By Amending Article Ill, Entitled "Agencies, Boards And Committees,"
By Amending Division 1, Entitled "Generally," By Amending Section 2-22, Entitled "General
Requirements," To Provide Procedures For The Filling Of Special Vacancies On The Board Of
Adjustment, Planning Board, Design Review Board, And Historic Preservation Board; By
Amending Section 2-24, Entitled "Termination Of Office Of Agency, Board And Committee
Members," To Amend The Exception Provisions To Include Special Vacancies Filled Pursuant To
Section 2-22 (21); And Providing For Repealer, Severability, Codification, And An Effective Date.
First Reading
(Requested by Commissioner Deede Weithorn)
(Legislative Tracking: City Attorney's Office)
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Commission Agenda, June 5, 2013
R7 -Resolutions
R7 A A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No. 3
To That Certain Retail Lease Agreement By And Between The City Of Miami Beach, The Miami
Beach Redevelopment Agency (Collectively, Lessor), And Penn 17, LLC (Lessee), Dated
September 16, 2011, Involving The Lease Of Approximately 7,655 Square Feet Of Ground Floor
Retail Space At The Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach,
Florida; And Further Approving, Following A Duly Noticed Public Hearing As Required By Section
142-362 Of The City Of Miami Beach Code, An Entertainment Component, Which Will Be Added
As An Additional Use Of The Leased Premises In Conjunction With Tenant's Re-Opening And
Re-Branding Of Such Premises. 10:00 a.m. Public Hearing, Joint City Commission &
Redevelopment Agency
(Real Estate, Housing & Community Development)
(Continued from May 8, 2013)
(Memorandum to be Submitted in Supplemental)
R7B A Resolution Accepting The Recommendation Of The City Manager Pursuant To Invitation To
Negotiate (ITN) No. 059-2013ME, Approving All Material And Substantive Terms Of An
Agreement Between The City And Aramark Sports And Entertainment Services, LLC. (Aramark)
To Provide Professional Food And Beverage Facilities Management Services For The Miami
Beach Convention Center; Based On Those Material And Substantive Terms And Conditions In
The Term Sheet Attached As Exhibit "A" To This Resolution; Authorizing And Directing Aramark
And The City Manager And City Attorney's Office To Finalize The Agreement Based On The
Approved Term Sheet; Further Authorizing Aramark And The City Manager And City Attorney's
Office To Make Any Non-Substantive And Non-Material Revisions And/Or Additions To The
Agreement, As Required, And Authorizing The Mayor And City Clerk To Execute The Final
Agreement (Said Agreement Having An Initial Term Of Three (3) Years, Commencing On
October 1, 2013, And Ending On September 30, 2016, With Two (2) One Year Renewal Terms,
To Be Exercised At The City's Sole Option And Discretion).
(Tourism, Culture & Economic Development)
{Memorandum to be Submitted in Supplemental)
R7C A Resolution Waiving, By 5/7th Vote, The Competitive Bidding Requirement And Approving An
Agreement Between The City And Global Spectrum, LP (Global) For The Operation,
Management, Maintenance, Promotion And Marketing Of The Miami Beach Convention Center
And Colony Theatre, Based On Those Material And Substantive Terms And Conditions In The
Term Sheet Attached As Exhibit "A" To This Resolution; Authorizing And Directing Global And
The City Manager And City Attorney's Office To Finalize The Agreement Based On The
Approved Term Sheet; Further Authorizing Global And The City Manager And City Attorney's
Office To Make Any Non-Substantive And Non-Material Revisions And/Or Additions To The
Agreement, As Required, And Authorizing The Mayor And City Clerk To Execute The Final
Agreement (Said Agreement Having An Initial Term Of Three (3) Years, Commencing On
October 1, 2013, And Ending On September 30, 2016, With Two (2) One Year Renewal Terms,
To Be Exercised At The City's Sole Option And Discretion).
(Tourism, Culture & Economic Development Department)
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Commission Agenda, June 5, 2013
R7 -Resolutions (Continued)
R7D A Resolution Approving A Settlement Agreement Between Seville Acquisition, LLC, And The City
Of Miami Beach, Concerning The Partial Demolition Of The Boardwalk And The Construction Of
A Beachwalk Behind The Marriott Edition Hotel At 29th Street And Collins Avenue, And
Authorizing The Mayor And City Clerk To Execute The Settlement Agreement, And Authorizing
The City Manager And City Attorney To Take Such Actions As May Be Necessary To Carry Out
The Intent Hereof.
(City Attorney's Office)
R7E A Resolution Consenting To And Confirming The Appointment Of David Martinez As The Acting
Director Of The Office Of Capital Improvement Projects For The City Of Miami Beach.
(Human Resources)
(Memorandum to be Submitted in Supplemental)
R7F A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs
Committee At Its May 20, 2013 Meeting Regarding Housekeeping Amendments To Chapter 38
Of The City Code Concerning Early Voting, Acceptance Of Run-Off Election Returns, And
Petitions.
(City Attorney's Office)
R7G A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs
Committee At Its April 29, 2013 Meeting To Consider An Ordinance Addressing Unexpected
Vacancies On The City's Land Use Boards, And Including Notice And Waiting Period Provisions
For The Filling Of Such Vacancies.
(Requested by Commissioner Deede Weithorn)
(Legislative Tracking: City Clerk's Office)
R9 -New Business and Commission Requests
R9A Board And Committee Appointments.
(City Clerk's Office)
R9A 1 Board And Committee Appointments -City Commission Appointments.
(City Clerk's Office)
R9A2 Reappoint Mitchell Kaplan As One Of The City's Representatives To The Adrienne Arsht Center
For The Performing Trust.
(Requested by Mayor Matti Herrera Bower)
R9B1 Dr. Stanley Sutnick Citizen's Forum. (12:30 p.m.)
R9B2 Dr. Stanley Sutnick Citizen's Forum. (5:30p.m.)
14
Commission Agenda, June 5, 2013
R9 ~ New Business and Commission Requests (Continued)
R9C Update On The Miami Beach Convention Center Project.
(City Manager's Office)
(Report to be Submitted in Supplemental)
R9D Discuss A Resolution Requiring The Two Short Listed Proposer Firms Being Disqualified If They
Do Not Submit The Required Affidavits On Or Before May 1, 2013, For The Convention Center
RFQ.
(Requested by Vice-Mayor Jonah Wolfson)
(Not Reached on May 8, 2013)
R9E Discuss Repealing Sec. 74-1, Entitled "Soliciting Business In Public From Pedestrians" Of The
Code Of The City Of Miami Beach, Florida And/Or A Referral To The Land Use And Development
Committee To Discuss Said Section 74-1.
(Requested by Vice-Mayor Jonah Wolfson)
(Not Reached on May 8, 2013)
R9F Discussion Regarding The Protocol Of Items The Commission May Entertain During Sutnick
Hour.
(Requested by Commissioner Jorge R. Exposito)
R10-City Attorney Reports
R1 OA City Attorney's Status Report.
(City Attorney Office)
R 1 OB Notice Of Closed Executive Session
Pursuant To Section 447.605, Florida Statutes, A Closed Executive Session Will Be Held During
Recess Of The City Commission Meeting On Wednesday, June 5, 2013, In The City Manager's
Large Conference Room, Fourth Floor, City Hall, For A Discussion Relative To Collective
Bargaining.
15
Commission Agenda, June 5, 2013
R10-City Attorney Reports (Continued)
R 1 OC Closed Attorney-Client Session
Pursuant To Section 286.011, Florida Statutes, The City Attorney Hereby Advises The Mayor And
City Commission That He Desires Advice Concerning The Following Pending Litigation Matter:
Seville Acquisition, LLC v. City Of Miami Beach Case No.: 2013-17539-CA-01
Therefore, A Private Closed Attorney-Client Session Will Be Held During The Lunch Recess Of
The City Commission Meeting On June 5, 2013, In The City Manager's Large Conference Room,
Fourth Floor, City Hall To Discuss Settlement Negotiations And/Or Strategy Related To Litigation
Expenditures With Regard To The Above-Referenced Litigation Matters.
The Following Individuals Will Be In Attendance: Mayor Matti Herrera Bower; Members Of The
City Commission: Jorge R Exposito, Michael Gongora, Jerry Libbin, Edward L. Tobin, Deede
Weithorn And Vice-Mayor Jonah Wolfson; City Manager Jimmy Morales, City Attorney Jose
Smith, And First Assistant City Attorney Gary Held.
Reports and Informational Items
1. Reports and Informational Items (see LTC 184-2013)
2. List of Projects Covered by the Cone of Silence Ordinance -LTC No. 175-2013.
(Procurement)
End of Regular Agenda
16
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.rniarnibeachfl.gov
HOW A PERSON MAY APPEAR BEFORE THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA
THE REGULARLY SCHEDULED MEETINGS OF THE CITY COMMISSION ARE ESTABLISHED BY RESOLUTION. SCHEDULED
MEETING DATES ARE AVAILABLE ON THE CITY'S WEBSITE, DISPLAYED ON MBTV 77, AND ARE AVAILABLE IN THE CITY
CLERK'S OFFICE. COMMISSION MEETINGS COMMENCE NO EARLIER THAN 9:00 AM. GENERALLY THE CITY
COMMISSION IS IN RECESS DURING THE MONTH OF AUGUST.
1. DR. STANLEY SUTNICK CITIZENS' FORUM will be held during the first Commission meeting each month. The Forum is
split into two (2) sessions, 12:30 p.m. and 5:30p.m., or as soon as possible thereafter, provided that the Commission
Meeting has not already adiourned prior to the time set for either session of the Forum. In the event of adiournment prior
to the Stanley Sutnick Citizens' Forum, notice will be posted on MBTV 77, and posted at City Hall. Approximately thirty
(30) minutes will be allocated for each session, with individuals being limited to no more than three (3) minutes or for a
time period established by the Mayor. No appointment or advance notification is needed in order to speak to the
Commission during this Forum.
2. Prior to every Commission meeting, an Agenda and backup material are published by the Administration. Copies of the
Agenda may be obtained at the City Clerk's Office on Thursday morning prior to the regularly scheduled City Commission
meeting. The Agenda and backup materials are also available on the City's website: yvww.miamibeachfl.gov the Thursday
prior to a regularly scheduled City Commission Meeting.
3. Any person requesting placement of an item on the Agenda must provide a written statement with his/her complete address
and telephone number to the Office of the City Manager, 1700 Convention Center Drive, 4th Floor, Miami Beach, Fl 33139,
briefly outlining the subject matter of the proposed presentation. In order to determine whether or not the request can be
handled administratively, an appointment may be scheduled to discuss the matter with a member of the City Monager1s staff.
11 Requests for Agenda Consideration 11 will not be placed on the Agenda until after Administrative staff review. Such review will
ensure that the issue is germane to the City 1s business and has been addressed in sufficient detail so that the City Commission
may be fully apprised. Such written requests must be received in the City Manager's Office no later than noon on Monday of
the week prior to the scheduled Commission meeting to allow time for processing and inclusion in the Agenda package.
Presenters will be allowed sufficient time, within the discretion of the Mayor, to make their presentations and will be limited to
those subjects included in their written requests.
4. Once an Agenda for a Commission Meeting is published, persons wishing to speak on item(s)listed on the Agenda, other than
public hearing items and the Dr. Stanley Sutnick Citizens Forum, should call or come to City Hall, Office of the City Clerk,
1700 Convention Center Drive, telephone (305)673-7 411, before 5:00 p.m., no later than the day prior to the Commission
meeting and give their name, the Agenda item to be discussed, and if known, the Agenda item number.
5. All persons who have been listed by the City Clerk to speak on the Agenda item in which they are specifically interested, and
persons granted permission by the Mayor, will be allowed sufficient time, within the discretion of the Mayor, to present their
views. When there are scheduled public hearings on an Agenda item, IT IS NOT necessary to register at the City Clerk 1s
Office in advance of the meeting. All persons wishing to speak at a public hearing may do so and will be allowed sufficient
time, within the discretion of the Mayor, to present their views.
6. If a person wishes to address the Commission on an emergency molter, which is not listed on the Agenda, there will be a
period allocated at the commencement of the Commission Meeting when the Mayor coils for additions to, deletions from, or
corrections to the Agenda. The decision as to whether or not the matter will be heard, and when it will be heard, is at the
discretion of the Mayor. On the presentation of an emergency matter, the speaker's remarks must be concise and related to a
specific item. Each speaker will be limited to three minutes, or for a longer or shorter period, at the discretion of the Mayor.
F:\CLER\CLER\CITYCLER\sutnick. v21.doc
Ml
2013 Schedule of City of Miami Beach
City Commission and Redevelopment Agency (RDA) Meetings
Meetings begin at 9:00 a.m., and are held in the City Commission Chambers, Third Floor, City Hall,
1700 Convention Center Drive, Miami Beach, Florida.
Commission Meetings Alternate Meetings
January 16 (Wednesday) January 23 (Wednesday)
February 6 (Wednesday) February 27 {Wednesday)
March 13 (Wednesday) March 20 (Wednesday)
April 17 (Wednesday) April 24 (Wednesday)
May 8 (Wednesday} May 22 (Wednesday)
June 5 (Wednesday}
July 17 Wednesday} July 24 Wednesday)
August .. City Commission in recess
September 11 (Wednesday)
October 16 (Wednesday) October 23 (Wednesday)
November 6 {Wednesday} -Election related only
November 20* (Wednesday} November 27 (Wednesday)
December 11 (Wednesday) December 18 (Wednesday}
*If runoff election only F:\ClER\$ALl\a City Commission\2013 Schedule of City of Miami Beach.docx
CITY CLERK'S OFFICE LOBBYIST LIST
June 5, 2013
Commission Meeting
~-=-L=o=-b-by-::-ci:-:-st_'s_N=-a-m--:-e =-'-1_-=-_.:-__ .. R.-=··e::-::ia_·-~:--:n~~--~~---Pr_in_c_i p_a_' ...... _:_~r -o=-a_t_e -R-e-gTstere~---·-····.1 _o_~-~:~u~; -j
RSD Alton Road Parking District No. 6 1
'"'·· .. . . .. ·.. ... . .. . . .. . ·=~=~~J'""', ......... ~ 0410812~08 •.•· ITo b~ discuS:d
~;, _,. "~ :"_:·::;~·,·:. /:' :-:!'~'".};:; :~>-&·f~~t-.;~-~-k:~\~~~~~~:-.~~;£.,:~-::::> <;-\· .-:::>~·~;<;,<,._ ·· ·:·;_·:·:~·-t · ':~:::;~~:~~~-,~--~,~~-·: t :~·;; .,.: ··: :~,<-~;~~ -~-{~-~->~: · •. -i :~:;;~-:Ft.', .. ,_.;t<·-.:~-"' ·-"" ·. ·_;._ .... " · ~
R7D Approve Settlement Agreement with Seville Acquisition, LLC.
-oo.ilaTcl"w~a~s-h-burn··--··s-eville Acquisition, Ll.c·--~-----,-·-·~cJ3722i2_o_1_1 --....---$=-6~ooo ~---
Deana Falce Tom Muia/Seville Acquisition 05/20/2013 $400 per hour
Paul Diamond 10/23/2012 No compensation
-·-·-·---~··~--····--·~~~--··· --·-~·~--·
Victor Diaz Robert Wennett 11/20/2012 No compensation~~
----~~-~
Lucia Dougherty Portman Holdings 04/05/2012 $700 per hour
~-···-···~--
Alfredo Gonzalez Portman Holdings 04/05/2012 $4SOper hour
Pamela Friedlander RobertS. Wennett/Tishman 03/21/2013 Not available
··------~~--·-~-·~·~---~----··---~·-··-
Robert Goodman Portman/CMC 07/06/2012 $3,000 per month
Jack Hartog Douglas Conner, Centerplate 04/03/2013 $345 per hour
Alexander Heckler Jonathan Kurry-Turn berry 04/30/2012 $30014001 hour
Marcelo Llorente Philip Goldfarb 12/05/2011
--~--
Wayne Pathman CConnecMB 06/03/2012 $450 per hour-
Aaron Perry MB Chamber of Commerce 01/15/2013 No compensation
~--~----· ---·--· David Rothenberg Robert S. Wennett 01/29/2013
------David Sacks CConnecMB 06/03/2012
Dan Tishman Robert S. Wennett 12/21/2012 No compensation
---···
PA
PRESENTATIONS
AND
AWARDS
"tJ
)>
Presentations and Awards
PA 1 Certificate Of Appreciation To Be Presented To The Miami Beach Police Department's
Officer Of The Month For April 2013.
(Requested by Commissioner Jorge R. Exposito)
PA2 Certificate Of Appreciation To Be Presented To Prague Princess For The Grand
Opening Of Their New Boutique On 13th And Collins.
(Requested by Commissioner Jorge R. Exposito)
PA3 Certificates Of Appreciation To Be Presented To North Beach Elementary School
Students For The Jennifer Beth Turken Heart Award.
(Requested by Commissioner Jorge R. Exposito)
PA4 Certificates Of Recognition To Be Presented To Principal, Vice Principals And Teachers
Of Feinberg Fisher K-8 Center.
(Requested by Commissioner Michael Gongora)
PAS Certificates Of Recognition To Be Presented To Keep Paddlin', A Non-Profit
Organization, Helping To Benefit Conservation Charities Events And Environmental
Issues.
(Requested by Commissioner Michael Gongora)
PA6 Certificates Of Appreciation To Be Presented To Karem Cortez And Monet Guardado Of
The Miami Beach Teen Club, For Singing The National Anthem At The Miami-Dade
County League Of Cities Annual Installation Gala.
(Requested by Commissioner Deede Weithorn)
Agenda Item PA \ -b
Date b-s-~ 1.3
THIS PAGE INTENTIONALLY LEFT BLANK
C2
COMPETITIVE BID REPORTS
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts To Fortiline, Inc., As Primary Vendor, And Sunstate Meter And Supply,
Inc. As Secondar Vendor, Pursuant To Invitation To Bid ITB No. 068-2013, For The Purchase Of Water Meters.
orted:
Supporting Data (Surveys, Environmental Scan, etc.):
Issue:
I Shall the City Commission approve the award of Contracts?
Item Summary/Recommendation:
This contract is for the purchase of water meters sizes 5/8 inches through 4 inches that meet the ANSI/AWWA
latest standards. The City purchases annually approximately 1 ,000 water meters in various sizes. City staff
currently performs installation and maintenance of all water meters. The City intends to purchase, replace and
retrofit its existing water meters. The City will purchase approximately 1 ,000 new water meters annually, on an as
needed basis.
Invitation to Bid (ITB) No. 068-2013, was issued on March 7, 2013 with a bid opening date of April4, 2013. One (1)
addendum was issued to provide additional information and to respond to questions submitted by the prospective
bidders. Public Purchase issued bid notices to 17 prospective bidders, and a total of five (5) companies
downloaded the document. The notices resulted in the receipt of four (4) bids from the following companies:
Fortiline, Inc.; Innovative Metering Solutions, Inc.; Mueller Systems, LLC; and Sunstate Meter and Supply, Inc.
The contract(s) entered into with the successful bidder(s) will have an initial term of two (2) years, and may be
renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms.
Award is being recommended to Fortiline, Inc., the lowest bidder, as primary vendor, and Sunstate Meter and
Supply, Inc., the second lowest bidder, as secondary vendor.
APPROVE THE AWARD OF CONTRACTS.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account
Funds: I 1 $124,000 Public Works Meter Services Account No. 425-0410-000680 1
~ 2
3
OBPI Total $124,000
1 Financial Impact Summary: Future year expenditures will be based on approved budgeted amounts.
MIAMI BEACH AGENDA ITEM _C_:l_;_A __
DATE b-5'-/~ ...
m MIAMI BEACH ...,.
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: REQUEST FOR APPROVAL TO A ARD CONTRACTS TO FORTILINE, INC. AS PRIMARY
VENDOR, AND SUNSTATE ME R AND SUPPLY, INC. AS SECONDARY VENDOR,
PURSUANT TO INVITATION TO Bl (ITB) NO. 068-2013, FOR THE PURCHASE OF WATER
METERS, IN THE ANNUAL ESTIMATED TOTAL AMOUNT OF $124,000.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
The amount budgeted for the purchase of water meters for Fiscal Year 2012/2013 is $124,000.
Funding in the amount required will be provided from the following account:
$124,000-Public Works Meter Services Account No. 425-0410-000680
Additional funding may be required due to increased need of services, subject to the review and
approval of the Office of Budget and Performance Improvement (OBPI).
ANALYSIS
The purpose of Invitation to Bid (ITB) No. 068-2013 was to establish a contract, by means of sealed
bids, with a qualified vendor(s), for the purchase of water meters sizes 5/8 inches through 4 inches
that meet the ANSI/AWWA latest Standards.
The City purchases annually approximately 1 ,000 water meters in various sizes. City staff currently
performs installation and maintenance of all water meters. The City intends to purchase, replace and
retrofit its existing water meters. The City will purchase approximately 1 ,000 new water meters
annually, on an as needed basis.
All water meters shall conform to ANSI, which denotes the American National Standards Institute, and
AWWA, which denotes the American Water Works Association (AWWA).
The contract( s) entered into with the successful bidder( s) will have an initiated term of two (2) years,
and may be renewed at the sole discretion of the City, through its City Manager, for three (3)
additional one (1) year terms.
ITB 068-2013-Purchase of Water Meters
June 5, 2013
BID PROCESS
Invitation to Bid {ITB) No. 068-2013, was issued on March 7, 2013 with a bid opening date of April4,
2013. One (1) addendum was issued to provide additional information and to respond to questions
submitted by the prospective bidders. Public Purchase issued bid notices to 17 prospective bidders,
and a total of five (5) companies downloaded the document. The notices resulted in the receipt of
four ( 4) bids from the following companies:
1. Fortiline, Inc.
2. Innovative Metering Solutions, Inc.
3. Mueller Systems, LLC
4. Sunstate Meter and Supply, Inc.
Attachment A shows tabulated results.
Award is being recommended to Fortiline, Inc., the lowest bidder, as primary vendor, and Sunstate
Meter and Supply, Inc., the second lowest bidder, as secondary vendor.
Fortiline, Inc., formerly Mainline Supply Co., is a wholesale underground utility supply company that
has been in business for 16 years. Fortiline, Inc. has 34 branches in ten states, including a
warehouse in West Palm Beach. They are the distributor of Zenner Performance brand water
meters. The Procurement Division contacted other agencies that utilize Zenner Performance water
meters and received positive feedback, including City of Riverside, City of Banning, City of Mesa,
and Valencia Heights Water Company. Fortiline, Inc. has satisfactorily supplied the City with water
meters parts and supplies during the past 3 years.
Sunstate Meter and Supply, Inc. was incorporated in Florida in 1980 and has served the municipal
industry as a Neptune water meter brand distributor since 1999. The City has purchased Neptune
brand water meters in the past and is satisfied with the product and service provided by Sunstate
Meter and Supply, Inc.
The table below shows a total cost comparison between previous prices paid by the City and pricing
received as a result of ITB 068-2013 for the primary and secondary bidders based on the quantities
established in the ITB.
Previous Contract Pricing ITB 68-2013 Pricing
Fortiline Sunstate Met<>• ""rl ~::, •nnlu
I Total $217,694.00 $199 700.00 $202,388.75
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award contracts to Fortiline, Inc. as primary vendor, and Sunstate Meter and Supply, Inc. as
secondary vendor, pursuant to Invitation to bid (ITB) No. 068-2013.
T:\AGENDA\2013\June 5\ITB 068-2013 Purchase of Water Meters MEMO.doc
ATTACHMENT A -ITB 068-2013 TABULATED RESULTS
COMPANY NAME: INNOVATIVE METERING SOLUTIONS
m
1
2 325
3 1 Y:z inches 150
2inches 225
25
inches 25
COMPANY NAME: FORTIUNE INC.
Est.
Quantities
1 inch
1 Y:z inch 15
2inches
3inches 25
4inches 25
COMPANY NAME: MUEllER WATER PRODUCTS.
Unit Pri
$ 52.00
2 1 inch 325 $117.60
3 1 Y:z inches 150 $ 291.00
4 2inches 225 $402.00
5 3inches 25 75.00
6 4inches 25 1,200.00
nd Total:
COMPANY NAME: SUNSTATE METER & SUPPlY, INC.
Est.
Quantities Unit Price
250 $36.69
4inches 25
Grand Total:
Tot I Amount
$9,237.50
$33,085.00
$ 41,850.00
$ 86,647.50
$ 15 637.50
$ 16,506.25
$202,963.
Total Amount
$ 9,825.00
$33,800.00
$ 33 750.00
$79,875.0
$ 18,625.00
$23,825.00
$199,700.00
,450.00
$21,875.00
0,000.00
$237' 195.00
Total Amount
9 172.50
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts Pursuant To Invitation To Bid No. 145-2013, For Routine and Emergency
Sanitary Sewer and Storm Water Pipes Cleaning, And Close Circuit Television (CCTV) Inspection Services, To JCC
Enterprises Labor, Inc., As The Primary Vendor, A&A Drainage & Vac Services, Inc., As The Secondary Vendor, and
Shenandoah Construction, As The Tertiary Vendor.
Item Summary/Recommendation:
This contract is for routine and emergency sanitary sewer and storm water pipes cleaning, and closed circuit
television (CCTV) pipe inspection services used to detect problems. Contractor will provide all supervision, labor,
materials and necessary equipment to clean/clear the sanitary sewer and storm water pipe stoppages on an as
needed basis, and on an emergency basis. The services outlined in the solicitation are necessary to keep the storm
water system maintained and working properly. Typical work requires cleaning pipes and drains with large vacuum
trucks, which also allows for the evaluation of larger drainage problems through Capital Improvement Projects by
utilizing a television camera to inspect underground pipes to conduct condition assessment
This contract will be used to supplement the work performed by the Public Works Department This service was
identified to be performed by a contractor as a cost saving measure a few years ago and subsequently the City also
opted not to replace a city owned piece of equipment which normally performs such work. The contract will be used
to work on a weekly basis to clean the sanitary sewer lines in conjunction with the consent decree and perform
cleaning ofthe storm water system to prevent street flooding. Such activities will be planned, overseen, and verified
by the Public Works Operations Division and paid for at a weekly rate established in the contract In the event there
is an emergency, there are provisions in the contractforthe contractor to respond within two (2) hours, and an hourly
emergency rate would apply. Also, additional items are included in the bid, which provide for service based on the
diameter of the pipes should a separate project be required beyond the routine or emergency work.
The purpose of Invitation to Bid (ITB) No. 145-2013 was to establish a contract, by means of sealed bids, with a
qualified vendor(s), to provide routine and emergency sanitary sewer and storm water pipes cleaning, and closed
circuit television (CCTV) inspection services. This contract shall remain in effect for two (2) years from the date of
contract execution by the Mayor and City Clerk. This contract may be renewed, at the sole discretion of the City,
through its City Manager, for three (3) additional one (1) year options.
ITB No. 145-2013, was issued on April 2, 2013, with a bid opening date of April 18, 2013. One addendum was
issued. Forty-three (43) bid notices were issued, forty-two (42) though the Public Purchasing Group and one (1)
through the Procurement Division. Four (4) bids were received.
Administration is recommending award to JCC Enterprises Labor, Inc., the lowest bidder, as the primary vendor, A&A
Drainage & Vac Services, Inc., the second lowest bidder, as the secondary vendor, and Shenandoah Construction,
the third lowest bidder, as the tertiary vendor.
APPROVE THE AWARD OF THE CONTRACT.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
dib 1 $111,070.00 423-2983-069357
2 $195,000.00 424-2983-069357
3 I $225,ooo.oo 27-000325 ,;;z: ·~ .
OBPI Total $531,070.00
Financial Impact Sum
DAlE 6·S"-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Mattie Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: REQUEST FOR APPROVAL TO WARD CONTRACTS PURSUANT TO
INVITATION TO BID NO. 145-201 , FOR ROUTINE AND EMERGENCY
SANITARY SEWER AND STORM WATER PIPES CLEANING, AND CLOSE
CIRCUIT TELEVISION (CCTV) INSPECTION SERVICES, TO JCC ENTERPRISE
LABOR, INC., THE LOWEST BIDDER, AS THE PRIMARY VENDOR, A&A
DRAINAGE & VAC SERVICES, INC., THE SECOND LOWEST BIDDER, AS THE
SECONDARY VENDOR, AND SHENANDOAH CONSTRUCTION, THE THIRD
LOWEST BIDDER, AS THE TERTIARY VENDOR.
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
423-2983-069357
424-2983-069357
427-0427-000325
$111,070
$195,000
$225,000
BACKGROUND INFORMATION
This contract is for routine and emergency sanitary sewer and storm water pipes cleaning,
and closed circuit television (CCTV) pipe inspection services used to detect problems.
Contractor will provide all supervision, labor, materials and necessary equipment to
clean/clear the sanitary sewer and storm water pipe stoppages on an as needed basis, and
on an emergency basis. The services outlined in the solicitation are necessary to keep the
storm water system maintained and working properly. Typical work requires cleaning pipes
and drains with large vacuum trucks, which also allows for the evaluation of larger drainage
problems through Capital Improvement Projects by utilizing a television camera to inspect
underground pipes to conduct condition assessment.
This contract will be used to supplement the work performed by the Public Works
Department. This service was identified to be performed by a contractor as a cost saving
measure a few years ago and subsequently the City also opted not to replace a city owned
piece of equipment which normally performs such work. The contract will be used to work
on a weekly basis to clean the sanitary sewer lines in conjunction with the consent decree
Commission Memorandum
ITB 145-2013 Routine and Emergency Sanitary Sewer and Storm Water Pipes Cleaning and Close Circuit
Television (CCTV) Inspection Services
June 5, 2013
Page 12
and perform cleaning of the storm water system to prevent street flooding. Such activities
will be planned, overseen, and verified by the Public Works Operations Division and paid for
at a weekly rate established in the contract. In the event there is an emergency, there are
provisions in the contract for the contractor to respond within two (2) hours, and an hourly
emergency rate would apply. Also, additional items are included in the bid, which provide for
service based on the diameter of the pipes should a separate project be required beyond the
routine or emergency work.
ITB PROCESS
The Procurement Division issued an Invitation to Bid No. 145-2013, in order to establish a
term contract for Routine and Emergency Sanitary Sewer and Storm Water Pipes Cleaning,
and Close Circuit Television (CCTV) Inspection Services. ITB No. 145-2013 was issued on
April2, 2013, with a bid opening date of April18, 2013. One (1) addendum was issued to
provide additional information and respond to all questions submitted by the prospective
bidders.
Forty-three (43) bid notices were issued, forty-two (42) though the Public Purchasing Group
and one (1) through the Procurement Division. Four (4) bids were received from:
• A&A Drainage & Vac Services, Inc.
• EnvironWaste Services Group, Inc.
• JCC Enterprise Labor, Inc.
• Shenandoah Construction
The four ( 4) bids received were reviewed by the Procurement Division staff and all were
deemed responsive to the bid requirements. The bids were tabulated and JCC Enterprises
submitted the lowest responsive and responsible bid. Please refer to Appendix "A" for
tabulation of bids.
The ITB stipulated that award of this contract may be presented to the lowest and best
bidders, as defined in General Conditions 1.36. Further, award may also be made to a
primary, secondary, and tertiary bidder, in the event that the primary and/or secondary bidder
is unable to perform in accordance with the terms and conditions of the contract.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised
his due diligence and is recommending to the Mayor and the City Commission to award the
contracts to JCC Enterprises Labor, Inc., the lowest bidder, as the primary vendor, A&A
Drainage & Vac Services, Inc., the second lowest bidder, as the secondary vendor, and
Shenandoah Construction, the third lowest bidder, as the tertiary vendor.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award contracts pursuant to Invitation to Bid (ITB) No. 145-2013, for Routine
and Emergency Sanitary Sewer and Storm Water Pipes Cleaning, and Close Circuit
Television (CCTV) Inspection Services, to JCC Enterprises Labor, Inc., as the primary
vendor, A&A Drainage & Vac Services, Inc., as the secondary vendor, and Shenandoah
Construction, as the tertiary vendor.
Vac-con Truck with an operator and helper to be available during regular business hours from 7:30 a.m. to 4 p.m. Vac-con Truck with an operator and to be available during regular business hours from 7:30 a.m. to 4 p.m. Vac-con Truck with an operator and helper to be available on an emergency basis from 4 p.m. to 7:30 a.m. Vac-con Truck with an operator and helper to be available on an emergency basis from 4 p.m. to 7:30 4 la.m. !Video Inspection Unit (emergency) GRAND TOTAL FOR ITEMS 1-8 $90.00 40 2 $7,200.00 $125.00 I $1o,ooo.oo I $125.oo $155.00 I $12,4oo.oo $166,4oo.oo I $4,675.oo oo.oo R $5,ooo.oo I $26o,ooo.oo $260,000.00 $150.00 $6,000.00 $150.00 $6,000.00 $7,400.00 $7,200.00 $8,850.00 7,700.00 $6,800.00 $9,2oo.oo I $2,6oo.oo I ,300.00 $315,200.00
Group 9 Cleaning of Sanitary Sewer Pipe Sizes s Group 10 Closed Circuit Television (CCTV) Sanitary Sewer Pipe Sizes A&A Drainage & Vac Services, Inc. Cost Per Linear Feet Total $ 0.90 $ 180,000.00 185,200.00 A&A Drainange & Vac JCC Enterprises Labor, lnc.l Shenandoah Constructio Cost Per Cost Per Linear Linear Feet Total Feet $ 0.55 $ 110,000.00 $ o.9o 1 $ $ -$ 0.85 $ 1.00 $ 1.50 $ 750.00 $ 1,8 $ 114,020.00 $ 189,450.00 Services, Inc. IJCC Enterprises Labor, Inc.! Shenandoah Construct" Cost Per $ $ Total 180,000.0 1,000.00 183,000.00 Cost Per Linear Feet Total 110,000.00 425. 112,600.00 Cost Per Linear Feet Total 72,575.00 Envirowaste Services Group, Inc. Cost Per Linear Feet 1,250. $ 126,675.00 Envirowaste Services Group, Inc. Total $ 138,000.00 $ 750.00 $ 500.00 $ 750.00 $ 875.00 $ 1,250.00 $ 142,125.00
A&A Orainange & Vac Group 11 Services, Inc. IJCC Enterprises labor, lncJ Shenandoah Construction Cleaning of Storm Quantity !Water Pipe Sizes Total Group 12 Cost Per Linear Feet 1.25 1.25 $ 10,250.00 A&A Drainange & Vac Services, Inc. Close Circuit 1 Cost Per Quantity 1,000 Television (CCTV) Storm Water Pipe Sizes 8inches ------GRAND TOTAL FOR All GROUPS 1-12 Total 1,250.00 1,250.00 $ 5,000.00 $ 584,750.00 Cost Per Linear Feet 8,275.00 Cost Per Linear Feet $ 13,125.00 CC Enterprises labor, lnc.l Shenandoah Construction Cost Per Linear Feet 4,625.00 $ 526,625.00 Cost Per linear Feet $ 7,875.00 $ 600,725.00 Envirowaste Services Group, Inc. Cost Per Linear Feet $ Total 4,500.00 4,000.00 4,500.00 19,700.00 Envirowaste Services Group, Inc. Cost Per Linear Feet I Total $ 2, $ 2,500.00 $ 1,250.00 $ 1,500.00 $ 1,500.00 $ 1,750.00 $ 10,500.00 $ 614,200.00
C4
COMMISSION COMMITTEE
ASSIGNMENTS
C4 -Commission Committee Assignments
C4A Referral To The Finance And Citywide Projects Committee-Discussion Regarding The
Proposed Vacation Of The Alley Included In The Amended Plat Of The Aquarium Site
Resubdivision (500 Block Of Alton Road).
(Public Works)
(Memorandum to be Submitted in Supplemental)
Agenda Item C lf A
Date b-5=-13
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IBE
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and e City Commission
FROM: Jimmy L. Morales, City Manage
DATE: June 5, 2013
SUBJECT: REFERRAL TO THE NEIGHS RHOODS/COMMUNITY AFFAIRS COMMITTEE -
DISCUSSION REGARDING T E COLLINS PARK GARAGE PROJECT (COLLINS
PARK PLACE).
ADMINISTRATION RECOMMENDATION
Refer the item to the Neighborhoods/Community Affairs Committee Meeting.
BACKGROUND
The Basis of Design Report (BOOR) for the Collins Park Garage Project was presented to the
City Commission on January 16, 2013. Although the BOOR was ultimately approved, there were
concerns raised with respect to the following items:
1. Possibility of a rooftop passive park
2. Proposed concrete finish
3. Construction budget
The design team (Zaha Hadid Architects and Berenblum Busch Architecture) was directed to
prepare a BOOR addendum package for further clarification regarding each of these items.
CONCLUSION
The Administration recommends that the Mayor and the City Commission refer the matter to the
Neighborhood/Community Affairs Committee meeting for discussion and further direction.
T:\AGENDA\2013\June 5\Referral to NCAC-Collins Park Place.docx
Agenda Item C lfp
Date fL.'S""'!>
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: Jerry Ubbin, Commissioner
DATE: May 21, 2013
SUBJECT: Referral to Finance and Citywide Projects Committee
Please place on the June 5th Commission Meeting agenda, a referral to the Finance
and Citywide Projects Committee to discuss Potential Annual Funding Sources for the
refund of Green Building Program Certification Application and Review Fees as
Stipulated by the Green Building Ordinance.
Please contact my office at ext. 7106 if you have any questions.
JL/er
We are commilt0:i1o excel/en! seNic:e and io all who live, wo1k, In ovr vibra
Agenda Item C.. 'I C
Date 6ps-13
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jimmy Morales, City Manager
Jerry libbin, Commissioner~
May 21, 2013
MEMORANDUM
SUBJECT: Referral to Neighborhood I Community Affairs Committee
Please place on the June 5th Commission Meeting agenda, a referral to the
Neighborhood I Community Affairs Committee to discuss the Enforcement
Components of the Recycling Ordinance.
Please contact my office at ext. 71 06 if you have any questions.
Jl/er
We ore commllted lo excelkml service ond lo oil who livo, work, in our vi!
Agenda Item C..'ifl
Date 6-S:13
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(9 MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO;
FROM:
DATE:
Jimmy Morales, City Manager
Jerry Libbin, Commissioner yf
May 21, 2013
MEMORANDUM
SUBJECT: Referral to Neighborhood I Community Affairs Committee
Please place on the June 5th Commission Meeting agenda, a referral to the
Neighborhood I Community Affairs Committee to discuss an Amendment to the
Special Event Requirements and Guidelines to Include Recycling Requirements for All
Special Events That Require a Sanitation Plan.
Please contact my office at ext. 71 06 if you have any questions.
JL/er
We ore commWed lo excel/en! oervice and to o/1 who live, work, In our vi,
Agenda Item C 'IE
Date ~-)-.13
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~ MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Jimmy Morales, City Manager
Jerry Libbin, Commissioner pf
May 21, 2013
Referral to Neighborhood I Community Affairs Committee
Please place on the June 5th Commission Meeting agenda, a referral to the
Neighborhood I Community Affairs CommiHee to discuss an Amendment to the Energy
Economic Zon~ Ordinance to Include Miami·Dade County's Green Business Certification
Program as an Eligibility Criteria To Receive the EcoZone Program Tax Incentives.
Please contact my office at ext. 71 06 if you have any questions.
JL/er
W'e om commillc"<.:lio excellenl >e!V/ce ond lo nil who live, work, ond In our vibrc
Agenda Item C 'IF
Date ~ -5"-1.3
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: Jonah Wolfson, Vice Mayor
DATE:
SUBJECT: Agenda Item -Proposed RM-2 Code Amendment
Please place on the June 51h, 2013, Commission Meeting Agenda a referral to the
Land Use and Development Committee to discuss a proposed amendment to
Section 142-213.-Conditional uses to include the following language:
and non-medical/ow intensity offices, such as architect offices, accountant offices,
attorney offices and real estate offices, which are located on the lobby level of bay
fnontaparlmentbuildings
The pnoposed section will read as follows:
Sec. 142-213. -Conditional uses.
Conditional uses in the RM-2 residential multifamily, medium intensity district are
adult congregate living facility; day care facility; nursing home; religious institutions;
private and public institutions; schools; commercial or noncommercial parking lots
and garages; accessory neighborhood impact establishment, as set forth in article
V, division 6 of this chapter; and non-medical/ow intensity offices, such as architect
offices, accountant offices, attorney offices and real estate offices, which are located
on the lobby level of bay fnont apartment buildings
If you have any questions, please contact Leon or Hernandez at extension 6437.
JW/Ih
'n
Agenda ltem___;C.-;;;;........,t.l.t""""fr::..___
Date ........... &,'----=S:.....;-1_-=3;.............
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
To:
From:
Date:
Jimmy Morales, City Manager
1
,J,{b L_......-
Matti Herrera Bower, Mayor 11'V'. j' U-
May 28, 2013
MEMORANDUM
Re: Commission Agenda Item: Referral to the next Neighborhoods/Community Affairs
Committee a report on the Traffic Calming and School Zone expansion Initiative for 41st
Street between Meridian Avenue and Garden Avenue to improve school safety at Nautilus
Middle School
Please place on the June 51h, 2013 City Commission Agenda a referral to the next
Neighborhoods/Community Affairs Committee meeting an item for City Staff to report on the
initiatives for traffic calming between Meridian Avenue and Garden Avenue to improve school
safety at Nautilus Middle School.
Thank you for your attention to this matter.
Should you have any questions, please contact Gabrielle Redfern at Extension 6157.
MHB/ fgr
Agenda ltem_.;;::;C;....JI(~H..~.-_
Date.........;::;(p;........-..::;;.s-........ ~ 1"""""3_
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~ MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: Michael Gongora, Commissione
DATE: May 29, 2013
SUBJECT: Referral Item for June Commission Meeting
Please place on the June Commission meeting consent agenda a referral to the Health
Advisory Committee for a discussion item on educating people on HIV prevention and
the importance of getting tested for HIV. If you have any questions please feel free to
contact my aide Diana Fontani at ext 6087.
MG/df
Agenda ltem_C.____;({;......L __
Date_....;::~;._-_$""_-.;....cl ~:;.._..........
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~ MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: Michael Gongora, Commissione
DATE: May 29, 2013
SUBJECT: Referral Item for June Commission Meeting
Please place on the June Commission meeting consent agenda a referral to the Land
Use Committee for a discussion item involving restricting a portion of city street located
in the middle of St. Patrick's School and PreK School for safety and security reasons . If
you have any questions please feel free to contact my aide Diana Fontani at ext 6087.
MG/df
Agenda Item C l/ L
Date (e-~1~
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= -IBE H
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Mr. Jimmy Morales, City Manager
Mr. Rafael Granado, City Clerk
Commissioner Deede Weithorn
May 29, 2013
Referral to Finance Committee
MEMORANDUM
Commissioner Deede We it horn would like to refer an item to the Finance and Citywide Projects Committee
exploring the impacts from the reduction of on-street parking spaces on Alton Road between 61
h Street and
Michigan Avenue caused by the FDOT project. Please reference the attached email received by Commissioner
We it horn's office from Ms. Tammy Tibbles of the Flamingo Park Neighborhood Association.
Should you have any questions and/or concerns, please do not hesitate to contact me at extension 6528.
A
Commissioner Weithorn's Office
VVe
Agenda Item C, VK
Date 6-S:.t!>
Cardillo,
From: Fernandez, Alex
Sent:
To:
Wednesday, May 29, 2013 12:11 PM
Granado, Rafael; Morales, Jimmy
Cc: Cardillo, Lilia; Walters, Pauline; Weithorn, Deede
Referral to Finance
Attachments: Alton Road Parking.pdf
Good afternoon:
Attached please find a referral to the Finance Committee regarding the fiscal impact resulting from the FDOT Alton Road
project which will eliminate parking spaces along Alton Road between 6th Street and Michigan Avenue.
Any questions and/or concerns should be directed to Commissioner Weithorn's office.
Thanks,
Alex J. Fernandez
On behalf of Commissioner Deede Weithorn,
City of Miami Beach
IBEA H
J.
Deputy Commissioner to Commissioner Dee de Weithom
OFFICE OF THE MAYOR AND COMMISSION
1700 Convention Center Drive, Miami Beach, Fl 33139
Tel: 305-673-7030 I Fax: 305-673-7096 I www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical,
historic community.
On Tue, Apr 30, 2013 at 9:56AM, Tammy Tibbles <harrowerplow@gmail.com> wrote:
Dear Commissioner Weithorn,
As I mentioned at the April Commission Meeting's evening Sutnick Hour, FDOT Alton Road 6th to
Michigan Project will eliminate approximately 96 parking spaces from the current inventory of 248 on that
section of roadway.
The Flamingo Park Neighborhood Association (FPNA), West Avenue Neighborhood Association (WAvNA),
South Of Fifth Neighborhood Association (SOFNA), and the Alton Road Reconstruction Coalition (AARC) are
concerned about the impact to parking revenue, businesses along the corridor, and Parking In Lieu Of Fee
remediation requirements.
1
Below are several thoughts we would like the Finance Committee to explore regarding the loss of parking.
• The average metered space in Miami Beach earns the City $2670 year. FDOT's plan will eliminate
about 96 on-street parking spaces which could cost the City over $260,000/year in parking revenue.
• Parking In Lieu Of Fees are collected and used specifically to provide parking, transportation and
mobility related improvements and programs in the vicinity of the property paying the fee. With the loss
of ~96 parking spaces, will the City need to adjust the benefits provided to payers of the Parking
Lieu Of Fees along Alton Road?
• Studies demonstrate, each on-street parking space in front of a business generates an average of $20,000
per year for the business. What options are available to the City to offset this financial hit for the
businesses that will lose parking spaces?
Additionally, we suggest that a better design could resolve many of these issues. See our vision at
We respectfully ask that the Finance Committee prioritize this issue and place it on the Committee's agenda for
its May meeting.
Warm regards,
Tammy Tibbles
FPNA and ARRC Member
2
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C6
COMMISSION COMMITTEE REPORTS
(")
en
= '"="" MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and Me City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: REPORT OF THE NEIGHBORHO D/COMMUNITY AFFAIRS COMMITTEE HELD ON
APRIL MONDAY 29, 2013.
A meeting of the Neighborhood/Community Affairs Committee was held on Monday, April 29,
2013 at 3:00 pm, and was held in the City Manager's Large Conference Room, 41h Floor.
Commissioners in attendance: Commissioners Ed Tobin, Jerry Libbin, Michael Gongora and
Jorge Exposito Members from the Administration and the public were also in attendance. Please
see the attached sign-in sheet.
THE MEETING OPENED AT 3:08 PM.
1. Discussion And Update On The Citywide Dunes Maintenance Plan. (4:19PM)
Elizabeth Wheaton presented the item.
Commissioner Tobin requested a timeframe as to when the item will be presented to the
Commission.
Staff advised that the item will be presented at the July Commission Meeting.
Commissioner Tobin made the motion to get the contractors' maintenance timetable and join
efforts with the Parks Department. Motion was seconded by Commissioner Exposito.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) directed
Administration to get the contractor's maintenance timetable and return the item to Committee in
two (2) months.
2. Discussion Regarding The Log Cabin Property And The Possibility Of A
Collaborative Community Center. (4:28PM)
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) deferred the item.
3. Referral To The Neighborhood/Community Affairs Committee A Discussion
Regarding The City Of Miami Beach Centennial, Which Will Occur On March 26,
2015. (3:49PM)
Max Sklar, Tourism and Cultural Development Director, presented the item.
Commissioner Libbin suggested partnering with an organization to have a year-long celebration
for the City's Centennial.
Commissioner Exposito suggested that the Administration seek something similar to Arts Gala,
get ideas from the VCA in terms of parameters of expectations on what we are going to do,
Agenda Item C &, A
Date ... ~ ... 13
City Commission Memorandum
June 5, 2013
Report of the Neighborhoods/Community Affairs Committee of April 29, 2013
Page 2 of6
get ideas from the VCA in terms of parameters of expectations on what we are going to do,
determine the length of the celebration, and then seek the necessary funding and assistance.
Jimmy L. Morales suggested reaching out to the Historical Society, as they were very involved
when the City of Miami celebrated its centennial anniversary.
Commissioner Libbin made the motion to direct the Administration to take the lead and return
next month with an outline or concept of what might be done. Motion was seconded by
Commissioner Exposito.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
4. Discussion Regarding A Long Term Solution For The Ongoing Rodent Issue On 41st
Street. (3:40PM)
Commissioner Gongora presented the item, indicating that the rodent issue is not limited to 41st
Street, but is a Citywide issue, and wanted to see what can be done to make sure that the rodent
issue doesn't get worse.
Commissioner Tobin made the motion for the Administration to prepare an LTC indicating how
the City is handling the Citywide rodent issue.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
5. Discussion Regarding Beach Erosion And Sand Shifting. (4:36PM)
Commissioner Tobin presented the item.
Commissioner Libbin spoke requesting the Administration look at the area behind the Blue and
Green Diamond buildings on Collins Avenue.
Elizabeth Wheaton provided background on the item.
Mayor Mattie Bower spoke.
Commissioner Tobin made the motion to have an organizational chart and have an internal
person to coordinate the efforts and address the issue behind the Green and Blue Diamond
buildings.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
6. Discussion Regarding Amending Procedures For Appeals To The Special Master
For Certain Frequent Code Enforcement Violations. (4:49PM)
Debora Turner presented the item, stating the recommendations will ensure uniformity among
some of the more recurring City Code violations by providing a specific form that people can use,
which includes basic information.
Commissioner Exposito made to motion to move forward with the recommendation. Motion was
seconded by Commissioner Tobin.
City Commission Memorandum
June 5, 2013
Report of the Neighborhoods/Community Affairs Committee of April 29, 2013
Page 3 of6
7. Discussion Regarding The Current Policy Against Bullying And Harassment In
Miami-Dade Public Schools And Begin Planning For A Citywide Youth Anti Bullying
Outreach Program. (3:31PM)
Commissioner Gongora presented the item, and suggested a program to be broadcast at the
Soundscape once screened by staff.
Julio Magrisso spoke regarding City's efforts and commitment to anti bullying at the schools and
City programs.
Deborah Mantilla from Miami-Dade Public Schools spoke.
Ellen Vargas spoke.
Commissioner Libbin made the motion to direct the Administration to reach out to Nautilus Middle
School and Fienberg Fisher K-8 Center to implement the program and sign the Anti-Defamation
League's (DOL) resolution of respect; target our ADL anti-bias activity during the month of
October, which is National Bullying Prevention Month; and seek the endorsement of a sports
personality that kids will want to see. Motion was seconded by Commissioner Exposito.
ACTION: The committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
8. Discussion Regarding Criminal Background Checks For Employees Of City
Contractors And Spot Check Updates For Those Background Checks. (4:51PM)
Commissioner Tobin presented the item.
Kathie G. Brooks, Assistant City Manager gave an overview of the item.
Commissioner Tobin discussed the item and felt strong about the criminal aspect of construction
workers.
Jimmy L. Morales suggested adopting the same system as Miami-Dade County.
Cristina Deval stated that Procurement Department currently has some language on file when
children are involved.
Jimmy L. Morales suggested that the Administration return the item to the Committee in July with
a proposal.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) accepted the
suggestion by City Manager Jimmy L. Morales to bring the item back in two (2) months.
9. Discussion Regarding Placing An Informal Plaque At The Base Of The Sculpture Of
Jackie Gleason. (4:57PM)
Max Sklar presented the item, stating that there is no plaque at the base of the sculpture, and
after research, no information could be found on the plaque. After further review, it was
determined a rehabilitation of the sculpture is required, and a new plaque will be installed.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the item forward with the necessary steps.
City Commission Memorandum
June 5, 2013
Report of the Neighborhoods/Community Affairs Committee of April 29, 2013
Page 4 of6
10. Discussion Regarding The City Of Miami Beach Fire Prevention Fines And Citations
Related To Nightclubs And Other Assemblies. (3:08PM)
Javier Otero, Fire Department Chief, presented the item indicating that the current fees have
not been increased since 1997. The current fines do not lead to compliance and the majority
of the clubs that have violations are repeat offenders.
Sonia Machen presented the current fine schedule which she feels does not give enough
incentive to some club owners to comply.
Commissioner Tobin asked if the Administration has a recommendation on this item.
Sonia Machen presented the Administration's recommendation (attached on page #113)
(NCAC agenda).
Commissioner Libbin stated that he feels that the issue deals more with enforcement, rather
than increasing the fines, and that the effort should concentrate more on enforcement.
Harold Rosen spoke
Stephen Pulisar spoke
Commissioner Tobin spoke and thanked the Nightlife Task Force for its efforts on this issue.
Commissioner Exposito asked what can be done to address the side walk congestion in
areas such as night clubs. (long lines of patrons waiting to enter clubs).
Robert Santos-Aiborna, Code Compliance Director, spoke stating that the Code Compliance
Division has been working with the Police Department to address this issue.
Commissioner Libbin made the motion to take Fire Department's recommendation of
increasing the fine schedule. Motion was seconded by Commissioner Tobin.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the recommendation by the Fire Department.
11. Discussion Regarding Possible Amendments To Chapter 70 Article Ill (Section 70-
122-129), "Graffiti Ordinance." (3:40PM)
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) deferred the
item.
12. Discussion Regarding Considering Hosting A Biannual Art Camp Held In Miami
Beach In Cooperation With UNESCO. (3:41PM)
Commissioner Libbin presented the item, and highlighted the amazing opportunities this
biannual event can bring to our City.
Max Sklar spoke regarding cost (Host City).
Commissioner Libbin discussed funding for this event stating that there are several ways to
be fund it. Similar to Art Basel which has a major sponsor, we believe we can find the
resources to cover the event.
City Commission Memorandum
June 5, 2013
Report of the Neighborhoods/Community Affairs Committee of April 29, 2013
Page 5 of 6
Commissioner Exposito suggested that the Cultural Arts Council establish criteria for cost,
find other sponsorships they could apply for and return to the Committee.
Commissioner Libbin made the motion to take it to the Cultural Arts Council. Motion was
seconded by Commissioner Exposito.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
13. Discussion Regarding Unexpected Board Vacancies Requiring Commission Vote.
(3:59PM)
Commissioner Deede Weithorn presented the item.
Ralph Granado gave the background on the item.
Mayor Bower suggested that a Public Notice should be published at the beginning of the year
and every time there is an open seat.
Commissioner Exposito made a motion for the City Attorney to draft proposed legislation for
unscheduled vacancies, and notification when there is a vacancy with a Public Notice, for all
at-large boards with notification with a minimum of 30 days prior to be considered. Motion
was seconded by Commissioner Libbin.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
14. Discussion Regarding Providing Reserved Parking For Monthly Permit Holders On
Lower Floors In Our Garages To Alleviate Inconvenience Experienced By Permit
Holders During Major Events Such As The Boat Show. (4:58PM)
Commissioner Libbin presented the item and expressed his concerns regarding lack of
parking for regular users.
Commissioner Libbin made the motion to give priority to regular users at the 42nd Street
parking garage. Motion was seconded by Commissioner Exposito.
ACTION: The committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion
Mayor Matti Herrera-Bower wanted to know why the P-lot next to City Hall couldn't be used to
allow people that come to work, park for free or a reduced fee.
Saul Francis, Parking Department Director stated that the matter will be looked into and see
what can be done.
15. Discussion Regarding The Continuation Of The Adopt A Beach Pilot Program.
(4:00PM)
Commissioner Libbin presented the item, and suggested that Environmental Coalition of
Miami and the Beaches (ECOMB) administer the program instead of the City.
City Commission Memorandum
June 5, 2013
Report of the Neighborhoods/Community Affairs Committee of April 29, 2013
Page 6 of 6
Luiz Rodriguez, Executive Director of ECOMB spoke.
Deborah Ruggeiro Spoke.
Commissioner Tobin spoke regarding the Adopt the Beach program, emphasizing that the
goal it is to bring awareness to the health of the beach and bring awareness to cleanliness of
the beach.
Commissioner Exposito made a motion to have ECOMB meet with the board and bring back
criteria and plan of action and for ECOMB to work with the City Attorney to ensure all other
organizations are under the liability insurance that the City carries. Motion was seconded by
Commissioner Tobin.
ACTION: The Committee (Commissioner Tobin, Exposito and Libbin present) unanimously
moved the motion.
16. Discussion Regarding Miami Beach Mass Transit Loop And Transit Enhancements
For North Beach. (5:10PM)
Kathie G. Brooks presented the item.
Commissioner Exposito spoke, in reference to the Corradino Group study. Back in 2008-2009
a study was done utilizing specifically the three (3) loops system, North, South and A 1A Alton,
and suggested that administration should look into that study to see if it is still viable, and
what we can utilize to help, instead of spending more money. He said we should explore what
could be implemented from that study and return the next meeting and advise the Committee
as to options.
Deborah Ruggeiro spoke.
Commissioner Exposito made a motion to take a look at all studies done regarding this
subject. Motion was seconded by Commissioner Tobin.
THE MEETING ADJOURNED AT 5:32 PM.
~ PLEASE PRINT LEGIBLY NAME NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE April 29, 2013 SIGN-IN SHEET ORGANIZATION I DEPT. PHONE NO. I .......... .., ..... ...._"" c.. EMAIL /Vt4Yo/ {;157 ~~lf;:?~/2#/(~_I:Z . .A-# ~1." cr-[~(I C;PJ 6 f1~/L Cf)4tD ~I R I
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
To:
From:
Date:
Mayor Matti Herrera Bower and Me
Jimmy L. Morales, City Manager
June 5, 2013
COMMITTEE MEMORANDUM
Subject: REPORT OF THE CAPITAL IMP VEMENT PROJECTS OVERSIGHT
COMMITTEE MEETING OF APRI 15,2013
A meeting of the CIP Oversight Committee was held on Monday, April 15, 2013.
The meeting was called to order at 5:41 p.m.
Please note:
1) Minutes herewith are not a full transcript of the meeting.
Full audio and visual record of this meeting available online on the City's website:
http:// www. miamibeachfl. gov/videolvideo. asp
2) Minutes reflect the order of the meeting according to the printed agenda. Items were taken out of
order. Refer to the times at the right of the page for when the item was heard.
1. ATTENDANCE
2.
See attendance sheet copy attached.
Fernando Vazquez introduced J. Mark Taxis, the new Assistant City Manager over operations
departments such as CIP, Public Works, and Parks & Recreation, and Communications. He was
Assistant City Manager of Doral and also at the City of Hialeah, before coming to Miami Beach.
Saul Gross announced that Maria I. Hernandez, who had been a Senior Capital Project
Coordinator, was promoted to the position of Capital Projects Advisor to the City Manager.
REVIEW AND ACCEPTANCE OF MINUTES 8:25p.m.
Report of the Capital Improvement Oversight Committee Meeting of March 11, 2013
MOTION: Acceptance of Report (Minutes) of the March 11, 2013 CIPOC Meeting.
MOVED:
PASSED:
D. Kraai
UNANIMOUS
2nd: Robert Rabinowitz
D. Kraai noted that he had asked for a chart showing tidal values used in determining design for
each project.
3. PUBLIC COMMENTS 5:43 p.m.
Residents of the Central Bayshore neighborhood had some concerns and complaints about the
work being performed in the neighborhood, specifically on Chase Avenue and on 40th Street.
Larry Ciment (Chase Avenue resident) noted that the dirt, dust and what he considers poor
maintenance of the roadways had caused him inconvenience and expense. There is a pump
station being installed at the median triangle at 34th Street and Chase Avenue. The overall
complaint is that the work seems like it is without end, it has been in construction for two years,
and there is at least one more year of work. It has been difficult for homeowners.Agenda Item Ct; B
Date '-S"-1.3
CIPOC MEETING MINUTES, Apri/15, 2013
Page 2 of9
He also commented that he thought it was poor planning to narrow the roadway on 40th
Street, and complained of the lack of parking.
Maria Hernandez stated that the entire project will be completed in March 2014. She also noted
that the pump station work is the most intense, and unfortunately, these residents live at that
location.
To address the residents' concern that work seemed to start and stop with no apparent plan,
Fernando Vazquez explained that work is done in phases. First the water main was installed,
and then came the installation of the large drainage boxes, and then installation of the system
components that connect it.
Saul Gross further explained again that the infrastructure improvements involve messy
component. No infrastructure improvements have been done in 80 years in Miami Beach. The
improvements are necessary and the work never moves as quickly as residents would like.
Mr. Vazquez mentioned that CIP is working with Rabbi Bixon at Temple Beth Israel on 401h
Street and working out the current parking condition issues.
Linda Schecther, owner of Tastee Beach Cafe on the corner of Royal Palm and 41st Street,
asked if parking was being decreased on 40th Street. The original plans called for street
narrowing, elimination of parking on the south side and parking on the north side. Newer plans
add perpendicular parking on the north side.
Helen Ciment added that narrowing of the streets is not necessary, and is also upset about the
loss of parking, adding that the neighborhood is no longer community-friendly.
Arline Ditchek, also a Chase Avenue resident, said that there is no objection with doing the
improvements, but with the way the work is being carried out. She pointed out that the mess and
the conditions are not safe for residents and drivers in the area.
Saul Gross suggested that residents call the public information officer when they have issues
because the residents are the best eyes and ears for the project and can identify issues the
contractor may miss.
Dwight Kraai asked if any flooding that the neighborhood experienced was due to rainfall or
tides. The Central Bayshore neighborhood does not experience tidewater problems.
Gary Hunt, a Bayshore neighbor pointed out that the plan calls for removing parking on the south
side of 40th Street, but provides perpendicular parking on the north side, adding 30 more spaces
to the street.
4. OLD BUSINESS I REQUESTED REPORTS
a. Status on the City's ongoing sewer rehabilitation program -presented by Public
Works Department 8:08 p.m.
Mike Alvarez, Public Works Infrastructure Division Director, talked about the history and the
current status of the City's efforts to rehabilitate the sanitary sewer system. In 1994, the EPA
issued a consent decree to Miami-Dade County and its municipalities to see how many
gallons of sanitary sewage and rainwater inflow were being discharged into Biscayne Bay
and what was being done to reduce that amount. In 1997, the County issued an ordinance to
all municipalities to rehabilitate sewer systems. Phase I began in 1997, followed DERM
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requirements, to have a minimal working sewer system. Phase II was a sewer system
analysis for corrective actions. Phase Ill was the full rehabilitation. Infiltration reduction,
imposed through the consent decree was for a maximum of 5,000 gallons of infiltration per
day per basin. The City spent $23.2 million dollars on the sewer rehabilitation program from
1997 through 2005. Crews lined 300,000 linear feet of sanitary sewer pipe, joint-grouted 170
linear feet of pipe and 620 lateral connections, and completed more than 100 point repairs.
The City rehabilitated 320 sanitary sewer manholes, and replaced over 350 sanitary sewer
laterals from private homes to the right of way. From 2006 through 2012, at a cost of $6.3
million, PWD cleaned and assessed 956 linear feet of pipe, replaced 120 feet of pipes,
replaced 76 sewer laterals and repaired 14 sewer laterals. Of the 31 sewer basins that fall
under the consent agreement, nine are currently not in compliance. Public Works is moving
forward to be in full compliance by 2016. So far, the program has reduced over 15% of inflow
and infiltration, which results in a savings to the City of about $700,000 per month.
The remaining basins include South Pointe, South Beach from 5 Street to 15 Street, between
Ocean Drive and Jefferson Avenue. (Saul Gross asked if this will be incorporated into the
Flamingo Neighborhood CIP project. The response was that It will not be incorporated,
because the system has to be brought into compliance by 2016). Work on this project is
ongoing.
Dwight Kraai handed out a chart showing the data from 1995 to 2012 of wastewater
treatment and water purchased in the City. The chart does show a reduction. The County set
up a tiered rate schedule. If more water is used, a higher rate is issued.
Robert Rabinowitz pointed out that property owners can save on water rates if they install
sub-meters.
Mike Alvarez also noted that water main leaks and breaks have also been reduced, in part
due to CIP Improvements in the neighborhoods.
b. North Beach Neighborhoods
Status Report: Normandy Isle Phase II Neighborhood Improvements
Included in written agenda, but not presented at the meeting.
Status on Biscayne Point Neighborhood Improvement Project
Included in written agenda, but not presented at the meeting.
c. Middle Beach Neighborhoods
Status Report: Central Bayshore Improvements
This neighborhood project was discussed under the commission item. See below.
Status Report: Lake Pancoast Improvements
Included in written agenda, but not presented at the meeting.
Status Report: Sunset Islands I & II
Included in written agenda, but not presented at the meeting.
Status Report: Sunset Islands Ill & IV
Included in written agenda, but not presented at the meeting.
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Status on Lower North Bay Road 8:20 p.m.
Fernando told the Committee that he met with the residents of Lower North Bay Road and
informed them that the City is evaluating roadway elevations and design. More information
will be brought back to the next meeting. Saul Gross asked for a map of all the CIP projects
so that the Committee could see a comparative schedule with the Alton Road FOOT projects.
d. South Beach Neighborhoods
Status Report: Venetian Island Neighborhood Improvement Prolect
Included in written agenda, but not presented at the meeting.
Status Report: Palm & Hibiscus Island Neighborhood Improvements & Utilities
Undergrounding
Included in written agenda, but not presented at the meeting.
Status Report: South Pointe Phase Ill, IV & V Neighborhood Improvement Project
Included in written agenda, but not presented at the meeting.
5. COMMISSION ITEMS:
Central Bayshore-Bicycle lane along Prairie Avenue & Royal Palm Avenue 7:32p.m.
Two alternate resolutions were presented for the Committee to choose to recommend.
The first is the recommendation by City staff and the project consultants, Atkins North America,
Inc. and Street Plans, Inc. to maintain the current width of Prairie Avenue, the proposed bike
lanes as per Miami-Dade County Public Works regulations and also retaining the proposed
design for Royal Palm, as approved by Commission under resolution 2013-28163.
The alternative item is to recommend to City Commission to reject the staff recommendation and
to direct staff to continue to evaluate the reduction of the width of Prairie Avenue and to eliminate
the bike lanes. Staff would also evaluate the efficacy of placing advisory bike lanes on Prairie
and Royal Palm Avenues, which are not dedicated bike lanes, but areas in which the roadway is
shared by bicyclists and motorists. Additionally, this item directs staff to deprogram the work
associated with creating valley gutters and roadway resurfacing and repaving along Prairie
Avenue. The staff would also be directed to have the contractor place a one-inch overlay of
asphalt as a temporary condition to make the street drivable while the City progresses through
the necessary approval process for an advisory bike lane through Miami-Dade County. There
are additional costs associated with making the changes required to accomplish the direction in
item 2.
Mihaly Lenart, a Central Bayshore resident said that the residents' primary concern was to
accomplish traffic calming in the neighborhood. The first way to accomplish that, as established
in the BOOR, was through "passive" measures by narrowing all the roadways, including all the
collector roads. The second way is through "active" measures, such as speed tables. Any
proposed narrowing of the roadways, says Mr. Lenart, is prevented by the addition of bikeways,
because the master plan for bikeways put all the lanes on collector roads. Narrowing, he said, is
also prevented by the addition of valley gutters, because that adds four feet to the pavement.
Third, he said, the City is not following the federal guidelines that allow 10 feet for travel lanes on
collector roads and nine feet in residential streets.
The bike lane was diverted at 28 Street west to Meridian Avenue when construction on Prairie
Avenue south of 28 Street narrowed the roadway (at resident request) and did not allow enough
room for bike lanes. Mr. Lenart said that Prairie Avenue south of 28 Street is the only street in
the project that complies with the BOOR as far as narrowing. Sheridan Avenue, he said, was not
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reduced to 1 0-foot travel lanes, but will be 12-foot lanes, and the addition of valley gutters add
four more feet to the width.
He also pointed out that no active traffic calming measures are being included in the project.
These items are included in the BODR but the City did not include them in the project plans.
These items include speed humps and speed tables and now there is no neighborhood
consensus for these.
Commissioner Jorge Exposito (2123 Meridian Avenue) mentioned that at the last joint Finance
and Citywide/Land Use meeting, the subject was addressed. At these meetings, the City said
that valley gutters would be installed on Prairie Avenue. He said that Prairie Avenue has a
limited swale area. In order to resolve drainage issues, the CIP plan proposes four feet of valley
gutters for water conveyance. He noted that part of the intention of the project is to increase
green areas and planting. The concern of Prairie Avenue residents, according to Commissioner
Exposito, is that the small swales would prevent the addition of shade trees.
It is his opinion that the second proposed amendment is palatable to the neighbors in order to
address the need for more greenspace.
A new bicycle committee will be convened to look at the bicycle master plan.
CIP proposed removing the valley gutters, adding the component of flumes to address the need
for water conveyance in the absence of valley gutters, permitting additional trees, and move
forward. This allows time for the new bike committee to evaluate what can be done with the
bicycle lanes.
Saul Gross asked how this will affect the stormwater improvements. Fernando said that the
second option allows CIP to create a temporary condition while the City explores the feasibility of
the advisory bike lane. Water drainage would be more efficient with valley gutters. Existing catch
basins will remain where they have been installed. Valley gutters would be center-line with the
catch basin, allowing for direct drainage. Without valley gutters, the catch basin will be offset
from the edge of pavement.
Elizabeth Camargo said that the Sunset Island residents worked hard to get valley gutters in
their project. She said she thought it was a shame that valley gutters are included in the project
and the City will forfeit them. She expressed concern over pulling items aside, whether they can
actually be reintroduced into the project later. She opined that the valley gutters don't give the
impression that the street is wider, it looks clean.
The smallest width including the bike lanes and the valley gutters would be 28-feet for the
roadway on Prairie.
There are currently valley gutters on Prairie Avenue south of 28 Street.
Jorge Exposito said that valley gutters serve important purpose, but with an existing bike lane
that adds 8 feet to the road, adding another four feet increases hardscape. Water runoff is an
important issue, but the public also wants more green area. By taking the second option, there is
a chance to hold off and re-address the bike lane issue with the County.
Saul Gross asked if the residents of Royal Palm have expressed concern with a bike boulevard
on their street. Commissioner Exposito said that the people he spoke to were only concerned
that the road not be widened.
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At this juncture, it is difficult to determine what, if any extra costs there would be to adopting the
second resolution. There would be an initial credit back to the City for deprogramming the valley
gutter installation and the milling and resurfacing of the road. Then there would be a cost
associated with adding the one-inch overlay of asphalt and additional striping. The process of
evaluation with regulatory agencies would take about three years. There would also be additional
engineering costs and costs associated with the construction of flumes to the catch basins.
Gary Hunt spoke in support of the second option. He said the neighborhood priorities were lane
narrowing, traffic calming and shade canopy. The current project does not represent that, in his
opinion. The addition of valley gutters and the bike lane on Prairie results in wider lanes.
In order to achieve desired canopy, Mr. Hunt said that the swales should be wider to
accommodate the large shade trees the neighborhood planned to plant for the project. The
larger green area also allows for larger water infiltration area.
Sheryl Gold, representing the Greenspace Tree Advocacy Group (GTAG), said that when the
GO Bonds were first introduced, she approached Commission to point out that the Capital
Improvements were the ideal opportunity to add tree canopy all over the city. Green
infrastructure is an innovative way to address and compliment stormwater drainage. She
stressed that the addition of trees are more than just beautification, but are also beneficial
economicslly and environmentally.
She argued that the swales need to be a certain width in order to accommodate the planned
trees. Adding the valley gutters and bike lanes would reduce the swales.
She was also critical of the way the City had approached planning of this neighborhood when the
bike master plan was developed. She said more attention should have been paid to working the
bike plan into the project during the design phase.
The swales are currently about an average of 15 feet on either side. Two feet would be taken on
either side. Saul asked Gary Hunt if thirteen feet would not be adequate to accommodate the
trees. Gary answered that concern is just one of many. Overall, the proposal to move the bike
lane was a superior plan that would be a solution for everyone. With the time they would gain by
postponing the work on Prairie, they could apply for the federal "Safe Routes to School" grant to
pay for some of the associated improvements.
There was a dispute over the exact width of the swales. Saul suggested that the correct
information about the width of the swales on Prairie be brought to the Commission meeting.
Dwight Kraai asked if any of the stormwater issues in the neighborhood are due to tide water as
well as rainfall. Fernando Vazquez answered that his concern was relying on swales for
infiltration. Groundwater will continue to rise and will not allow for proper percolation.
There is a net gain overall of green areas. David Martinez, CIP Assistant Director, showed
comparisons of existing conditions, the original design and the revised design.
Maria Hernandez explained that all the streets with the exception of Sheridan Avenue are 23 -
24 feet in width today. Bike lanes were not mentioned in the BOOR, but were added by
Commission resolution. 34 Street, Meridian and Prairie had bike lanes in the first set of plans
after that resolution. Today, Prairie would be the only street left with a bike lane. The rest have
been turned into "sharrows" or moved off the road. By reserving bike lanes on Prairie and
eliminating them elsewhere, the City did their best to accommodate all the demands of the
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neighborhood. Recently, drainage has become the most important component. Adding better
drainage, vis a vis valley gutters took a front seat. Shade trees are still incorporated into the
current plan. All the streets, with the exception of Prairie, will have more narrow streets or no
change in width.
Saul asked if the bike lanes were moved to Royal Palm and the valley gutters would remain on
Prairie, since they are on all roads in the project, what would be the outcome for Royal Palm?
Maria Hernandez replied that the road width would be the standard 20 feet, plus the valley
gutter. The bike facility would have to be an advisory lane. This option would require more
investigation and discussion with the County.
Saul Gross pointed out that removing the bike lane from Prairie Avenue, the City would be
removing the only bike lane through Middle Beach.
Stacy Kilroy suggested that when any part of a project in a neighborhood is deprogrammed, that
the money be held in a fund for the use specifically on that street. She agreed that the current
plans do not reflect the BOOR. She added that drainage is crucial and although she understood
the concerns of the neighborhood, the Commission should take the staff recommendation for
going forward with valley gutters.
Christina Cuervo said her neighborhood did not receive valley gutters due to funds taken out of
the project. She agrees that it would be a mistake not to follow the recommendations of the
engineers to address drainage, but also thought that putting the work on hold to explore
possibility of moving the bike facility to another street might be a good idea. She is not in favor of
wholesale removal of the valley gutters. If the bike lane cannot be moved, she said, the valley
gutters should be installed.
Jose Gonzalez, the Transportation Manager with Public Works, clarified the different types of
concepts proffered for Royal Palm Avenue. One is a bike boulevard, which prioritizes bicycles
over vehicles, with traffic control modifications. County approval is necessary for this option. That
process, which also involves community input, would take seven to ten months. Another option is
the experimental implementation of bike advisory lanes, which provides for a roadway without a
centerline stripe. There would be bike lanes marked on either side. Because there would be
insufficient room for two vehicles to pass each other, one vehicle would have to move into the
bike lane in order to pass. Bikes would always have the priority right of way. The County is not in
favor of this concept.
Dwight Kraai commented that he was in favor of installing as robust a drainage system as
possible. Drainage, he said, is a priority.
Tony Trujillo stated that drainage is certainly important, but that this issue need to be addressed
holistically. Greenspace infrastructure is important, and the City should look at a compromise.
1st MOTION: Recommend to the Mayor and Commission to pass the second resolution
as amended.
MOVED: T. Trujillo 2"d: R. Rabinowitz
Committee input was to remove valley gutters from the contract and temporarily patch the
roadway while exploring the options. The completion would be handled under a separate
contract.
VOTE: IN FAVOR: 3 OPPOSED: 5
DID NOT PASS
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CIPOC MEETING MINUTES, Apri/15, 2013
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Note: There was some discussion and concern about delays and costs associated with
relocating the bike lanes off of Prairie Avenue.
Jose Gonzalez explained that Atkins and Street Plans Collaborative, the bike team consultants,
met with the County and they did not support the concept of eliminating the bike lane on Prairie
Avenue. If the City staff is directed to pursue this further, the Atlantic Greenway Network will
have to be amended by City Commission. The City would also need to show the County
sufficient justification for removal of the bike lanes.
2"d MOTION: Recommend to the Mayor and Commission to pass the first resolution.
MOVED: C. Jacobs 2"d: S. Kilroy
Committee input was to remove valley gutters from the contract and temporarily patch the
roadway while exploring the options. The completion would be handled under a separate
contract.
VOTE: IN FAVOR: 4 OPPOSED: 4
DID NOT PASS
Flamingo Park Football Field/Track Renovation Project 7:55 p.m.
The item, presented by Senior Capital Project Coordinator Mattie Reyes, is to award the project
for the Flamingo Park football field and track. Staff identified "Field Turf Revolution" as the
specified material to be used as the artificial turf on the field. Saul asked about the cost of the
specialized artificial turf and to what degree it affected the cost increase from the original budget
to the budget in the ITB. Ms. Reyes could not respond because the project is in the cone of
silence pre-award. She could speak about the product, stating that it was chosen on this and
previous projects because it is a superior product, has adequate warranties, etc. The original
budget of $1.3 million was a conceptual budget, established in 2009. Costs have changed since
that time, and other items were added to the scope, mainly due to regulatory requirements (ADA
compliance and drainage, for example). Residents also requested that the track be widened, and
made of a surface that could withstand bicycle and rollerblade traffic. This also added to cost.
CIP is requesting additional funding so as not to take funds away from other components that
are planned in Flamingo Park.
Cheryl Jacobs asked why the decision was made to use artificial turf. The City considered wear,
maintenance and year-round use in that decision.
Saul Gross requested that CIP provide the Committee with a breakdown of the Master Plan
budget for Flamingo Park.
MOTION: Recommend to the Mayor and Commission to pass the resolution.
Amended with the recommendation to staff to include in the packet for Commission an
update of the overall budget and a breakdown of the components in the current budget
showing the specific cost differences.
MOVED:
PASSED:
C. Cuervo
UNANIMOUS
Additional Discussion: 8:26 p.m.
Flooding in Sunset Harbour Neighborhood
Rick Saltrick explained that there are three pump stations in Sunset Harbour and that the Public
Works Department will be performing remediation on the pumps.
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On Saturday, April 13, the City experienced a strong rainfall event, which showed that 3.42" of
rain fell at Sunset Harbour in less than an hour and a half. This event resulted in more rainfall
than a 5-year storm event.
The first pump station is located adjacent to the tot lot on Purdy Avenue and covers the area
from Dade Boulevard to the Marina exit. This pump is not operating well and requires repair. The
second pump is located in the Marina. This pump is operational. The third pump is located on
Sunset Harbour Drive in front of Publix. This pump is undersized and will be replaced. An ITB
has been issued and is out now, for several million dollars-worth of work to this pump.
Dwight Kraai distributed photos showing flooding conditions in the Sunset Harbour
neighborhood. Mr. Saltrick said that the reason for the flooding conditions shown in the
photographs will be mitigated once the pumps are rehabilitated and the new pump is installed.
Additionally, Public Works is developing a neighborhood improvement project to address the
issues in Sunset Harbour. They have discovered some cracked stormwater pipes and other
conditions that contribute to flooding in the neighborhood. The pump station rehabilitation work
will continue, first with DERM soil tests, then the replacement of the Publix pump station. Then
work will proceed with the neighborhood project and replacement of pipes. This project is still in
the planning stages.
Dwight Kraai asked which tidal measurements were used in the design for the upgraded
stormwater system, noting that the .67" mean, used by the County does not take into account the
high tides in October and November.
Meeting Adjourned 8:34 p.m.
Next CIPOC meeting is scheduled for Monday, May 6, 2013 at 5:30p.m. in Commission Chambers.
However, meeting schedule may change. Official notification will be posted on the City Clerk Calendar,
http://www.miamibeachfl.gov/calendar/cmbcalendar.aspx each month.
Attachments:
Attendance report
Chart of wastewater treatment and water use
Photos of flooding in Sunset Harbour neighborhood
F:\CAPI\$aii\Comm. & CIPOC\Commission ltems\2013\6-June\CIPOC April15 Meeting Minutes.docx
ATTENDANCE REPORT FOR CIP OVERSIGHT COMMITTEE JANUARY THROUGH DECEMBER 2013 LAST NAME FIRST NAME Jan Feb March 1 Gross Saul p N/M p 2 Camargo Elizabeth p N/M p 3 Cuervo Christina A N/M p 4 Jacobs Cheryl N/A N/A p 5 Kilroy Stacy p N/M A 6 Kraai Dwight p N/M p 7 Trujillo Tony p N/M p 8 Ehrlich Brian p N/M p 9 Rabinowitz Robert p N/M p *February 4, 2013 Meeting Cancelled P:PRESENT N/A: NOT APPOINTED I* NOT SERVING N/M: NO MEETING April May June July Sept Oct Nov Dec p p p p p p p p p Discipline Chair Architect Developer Citizen -at-Large Construction Engineer Capital Budget/Finance/ Developer Engineer
WATER PURCHASED WASTE WATER TREATED 0::: 10500 <( w 10000 >-0::: 9500 w D.. (/) 9000 z 0 ...J 8500 _, ...J <( C) 8000 -LL 0 (/) 7500 z 7000 0 -...J ...J 6500 -~ 6000 1995 2000 2005 2010 2015 YEAR
MIAMI BEACH
of Miami 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMITTEE MEMORANDUM
TO: Mayor Matti H. Bower and Mem
FROM: Jimmy L. Morales, City Manager._~-
DATE: June 5, 2013
SUBJECT: REPORT OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE MEETING ON MAY 3, 2013
The agenda is as follows:
OLD BUSINESS
1. Discussion of Performance and Operational Audit by Crowe Horwarth
ACTION
The Committee requested either a Letter To Commission or a report at the
next Finance meeting from Chief Financial Officer Patricia Walker and
Assistant City Manager Kathie Brooks on the working groups for each
observation.
Chief Financial Officer Patricia Walker presented this item.
Chairperson Deede Weithorn began the discussion by stating they will go
through each Management's Response listed in the report and discuss any
comments or questions the staff or public might have regarding these items.
Chief Financial Officer Patricia Walker suggested facilitating a-team of
employees from different departments to construct a plan of action for each
recommendation in the report.
Chairperson Weithorn started with CC-01 Complaint Intake which states
Complaints should be received through regulated centralized channels in order to
better address each complaint. The City should enforce a policy that requires
employees, who receive phone call and email complaints, to direct the
complainant to the centralized hotline or to WebQA. Division Commander Hernan
Gardena stated Management agrees that receiving Code complaints via
regulated centralized channels is a better system to control, manage, and
properly assign the inbound calls for service. However, management does not
believe that the best practice would be to require employees who receive phone
Agenda Item C (;, C
Date "·S?-13
call and electronic mail (e-mail) complaints to direct the complainant to the
centralized hotline or WebQA as this would negatively impact customer service
levels. The City prides itself in its customer accessibility to government services
and makes available different methods by which to register a complaint. Rather
than require complainants to call yet another number that may not even be
attended, a viable alternative may be to have the City employee receive the
complaint from the constituent and in turn have that City employee enter the
complaint in a centralized system that elicits basic information. Planning and
Zoning Manager Richard Lorber stated once implemented, Accela Automation
will have the ability to serve as a central repository of complaint, and the public
will continue to have the ability to make complaints via WebQA or another
system compatible with Accela. Chairperson Weithorn stated we have to have
accountability to go along with these implementations. Building Assistant
Director Stephen Scott suggest that we make sure we keep the citizens and
customers in mind when it comes to accessibility. Fire Marshall Sonia Machen
volunteered to be a part of the scope group.
Commissioner Michael Gongora moved on to CC-02 Tracking Complaints where
the City should consider implementing a system that would allow complaints to
be automatically uploaded from WebQA. Additionally, the City should implement
a reconciliation process to reconcile the complaints entered into PermitsPius
back to the physical forms, hotline logs and emails. Management concurs that
best practices dictate that complaints should be received by an independent
individual, adequately documented and tracked in a system, assigned for follow-
up and appropriately resolved. That description, in itself, is that of a dispatcher
with a system database similar to computer aided dispatch (CAD) that tracks
every call for service, however, there are significant cost considerations to such a
plan. A reconciliation process to reconcile the complaints entered into
PermitsPius back to the physical forms, hotline logs and e-mails has already
been implemented and electronic files which include photos, e-mails, and other
documents relating to the case are being uploaded and attached to the main
case. This process will likewise be available in Accela. Commissioner Jorge
Exposito added that there needs to be criteria established where permits are
opened and closed in a timely manner. Assistant Building Director Scott
responded they are aware there were complications in the process, but they
have determined they do have employees in place to respond to putting the new
framework together. He also stated they discovered some complications sending
out notices that were not going out in enough time for the customer to respond.
The City Clerk now sends them out a minimum of 30 days in advance to
expiration of permit.
Division Commander Cardeno discussed Cl-01 Job responsibilities that state the
City should implement a policy that requires Code Compliance Supervisors to
perform periodic, but at a minimum monthly, productivity reviews. The
supervisors should review the Officer Daily logs to verify the officers spent the
required time patrolling for sanitation, the time spent in each location of each
zone, the complaints that are recorded for each zone and the violations written in
each zone by their officers. These reviews should be documented and filed so
that they are readily available for review by auditors or other interested parties.
Management agrees that Code Compliance Supervisors do not have a standard
process in place for periodic reviews of subordinate productivity. While some of
these processes are found in written directives and emphasized at weekly
supervisor staff meetings, the Division will continue to standardize procedures
and directives in Standard Operating Procedures format so that the foundation of
the duties of a supervisor are found in one general policy. Supervisors are also
required to verify their officers' time spent in each location of each zone,
sanitation enforcement, and review of the caseload assigned to their squad
members. Random AVL (GPS) reviews of subordinates' daily travels in their City
vehicles are compared to assigned cases and monitored for time spent on calls
and patrol locations. Documentation is on file and evidenced by Code officers
that have received discipline based on their supervisor's reviews/random audits.
Finally, productivity reviews for each squad are conducted at supervisor staff
meetings. While not all supervisor review practices are mandated by policy,
management believes that allowing for some discretion within a broader sense of
parameters for supervisors to determine when and how they oversee
subordinates contributes to the overall development of management styles and
individual growth; however, a Standard Operating Procedure should serve to
provide some guidelines for subordinate workload assessments. Documentation
is on file and available for review. Chairperson Weithorn asked if Sanitation was
singled out and Crowe Horwarth Engagement Manager Mark Maraccini stated it
was more the documentation and policy that supported the monitoring of this
item.
Chairperson Weithorn moved on to item CD-01 Non-Compliance Identification
that states the City should provide a tool such as a checklist for officers to utilize
to review for potential code non-compliance while conducting an inspection. The
City can provide a form for officers to complete at every inspection that identifies
the compliance areas to observe, e.g. noise, sanitation, zoning violations, graffiti,
handbills on cars, peddling, and property maintenance. This form should also
require the officer to initial that such issue has been reviewed and resident or
business is in compliance. Management agrees that a tool such as a checklist
for officers to utilize to review for code violations while they're on site conducting
inspections would be beneficial. Those lists (for the more common violations)
are in the process of being created and will be made available for integration in
Accela by July 2013. Chairperson Weithorn stated the code officers need the
tools necessary to research the information needed. Commissioner Exposito
added there needs to be an IT component added to the tools the officers are
equipped with. Item CD-02 Supporting Documentation recommends that the City
implement a procedure or control within the new case management system that
they are seeking to utilize that allows pictures to be attached to a case onsite.
The new system should have the capability to upload files remotely which ties
into item CD-01. Management agrees that the City should implement a
procedure or control within the new case management system (Accela) that
allows pictures to be attached to a case onsite and have files uploaded remotely.
This capability has been configured in Accela Automation.
Chairperson Weithorn moved on to item CD-03 Courtesy Notices and Violations
the City should develop a policy for noncompliance that strictly defines when a
courtesy notice can be given. The City should require the officers to document
the reason and rationale when they issue courtesy notices and the supervisors to
review them daily. Management agrees with the recommendation that general
guidelines for when warnings may be given are appropriate and that supervisory
review of the rationales would be ideal. Some of our City ordinances already
have controlling language with respect to when a courtesy notice or oral warning
can be issued by a Code Compliance Officer versus a Notice of Violation.
Management will increase the level of training and monitoring relating to the
proper exercise of discretion. That training will include providing strong examples
of when written warnings may be appropriate. Any exercise of this discretion
must be reported to supervisors on the same day utilized for the purpose of
determining whether a warning was appropriate. Ultimately, some discretion and
judgment must be left to the Code Compliance Officer.
Division Commander Cardeno then discussed item CD-04 that recommends that
the City implement a procedure or automated control within the new case
management system that they are seeking to utilize that allows the case files to
be created from the complaint files. The new system should have the capability
to automatically link the two. The City should also implement a procedure to
review and document a daily reconciliation of the XC and the corresponding CE
to confirm the information has been inputted accurately. Management agrees
with the recommendation that the City should develop a procedure or automated
control within the new case management system (Accela) that allows the case
files to be created from the complaint files and have the capability to
automatically link the two. This capability has been configured in Accela.
Additionally, the ability to "audit" the linked files to determine accurate reporting
and uploading of information will be included and monitored via reports. Chief
Financial Officer Patricia Walker stated they plan to go live with Accela two
weeks after Memorial Day weekend. Assistant Building Director Stephen Scott
added the entire City currently is testing with Accela.
Commissioner Gongora then discussed item CD-05 that states the City should
develop a procedure that requires code officers to collect and review comply by
dates weekly and a policy that mandates a secondary review by supervisors.
Management agrees with the recommendation that the City should develop a
procedure that requires Code Officers to collect and review comply-by dates
weekly and a policy that mandates a secondary review by supervisors. The new
case management system, Accela, will automate the process for re-inspections
for compliance for each officer daily by zone. These re-inspections are triggered
by the time for compliance entry of the original case file-much like an
automated electronic tickler.
Chairperson Weithorn stated the next item CV-01 Noise Violations needs a
separate group with inclusion of the public due to the legal aspect it pertains to.
Many of the noise complaints involve construction and not just music issues.
City Attorney Jose Smith added there's also a county issue on the noise
ordinance that prevents taking certain actions. CV-01 Noise Violations states
that the City should consider revising the ordinance to more objectively
determine when a noise violation has occurred. Specifically, the City should
consider revising their noise violation policy to include a decibel threshold that
when exceeded would trigger a violation. These measurements should be
completed through the use of a mobile noise testing device. Management is
open to looking at other more objective criteria to determine when a noise
violation has occurred. The Noise ordinance, as adopted, has been upheld as
constitutional in the 11 1h Judicial Circuit sitting in an appellate capacity. Other
methods (such as noise/decibel meters) have proven to be difficult or impossible
to sustain in other jurisdictions. Code Compliance Officers are required to
exercise their judgment in evaluating the validity of a noise violation. Miami
Beach Resident Morris Sunshine suggests a look at the noise ordinance that
allows for subjective character and proposes the consideration of turning the
clause into a 24/7 clause instead of becoming applicable at 11 pm.
Crowe Horwarth Engagement Manager Mark Maraccini discussed the next item
FP-01 Construction Permits where the City should implement procedures to help
ensure that permits are obtained for construction projects within the City.
Specifically, the City should consider implementing a City-wide policy and
procedure that informs City personnel the proper protocol to report potential
violations (e.g. construction projects that do not have a clearly visible permit). In
addition, the City should consider utilizing current inspectors that are already
assigned to perform duties throughout the City to look for potential violations. In
other words, officers already in the field could be doing this as part of their
normal procedures. Management feels this is a plausible recommendation. We
currently have Web Q&A and a mobile app "Report it" where City employees and
others can report suspected unpermitted activities. Currently, the Fire Prevention
Division as well as the Building Department-Violations Division and Code
Enforcement Division already cite business owners and residents for work taking
place without a permit. This process is complaint driven generated by residents,
business competitors, guests, tourists, and employees. In addition, when the fire
inspectors conduct their annual fire inspections, they do cite violators when they
notice work taking place without a permit. Currently, there is an informal
procedure where each inspection discipline advises the other if there is
unpermitted work noticed during a scheduled inspection, for example, when the
fire inspector does the inspection and he/she notices that something could be a
code violation, it is reported to the proper discipline. This may or may not be a
code violation after the certified inspector checks it out. Management will review
the current informal process and work toward implementing a formal procedure
for reporting unpermitted activities. Chairperson Weithorn noted that she
observed multiple infractions and that it would be in the City's best interest if
cross communication occurred between Code and Fire in noting each other's
violations to be more efficient.
Commissioner Gongora moved on to FP-02 Workflow Requirements
recommending that the City establish a policy that necessitates that all workflows
require approval by the Building Department to ensure that plans are routed to
the appropriate departments/divisions for review. We recommend that the City
also require that all plans be reviewed by someone other than the person who
performs the original review. Management feels this is a plausible
recommendation. Currently, the PermitPius system has workflows automated to
include reviews by the appropriate departments/ divisions based on the type of
permit application submitted. All the appropriate departments/ divisions must
review the plans before the workflow is completed. The workflow in Accela
Automation will be the same type of workflow that we currently have now in
PerrmitPius. In order to implement this recommendation as stated, we would
have to hire three additional fire plans examiners to provide sufficient personnel
to allow a secondary review by someone other than the initial reviewer. This
process may create a delay in turnaround time. Assistant Building Director Scott
suggested using a spot quality control method.
Fire Marshall Machen discussed Fl-01 recommending that the City consider
revising its current procedures to increase its population of inspectors (i.e.
increase the total pool of inspectors that qualify for inspections). In addition,
changes to inspection assignments should be documented and approved by
someone other than the person initiating the change. Management agrees with
the recommendation to increase its population of inspectors. Currently, the
firefighters who are certified as inspectors sign up for the lead inspector slot. Any
firefighter can sign up for the second inspector slot even if not certified as an
inspector. The Fire Administration is proposing a different method of performing
the inspections that will increase the number of firefighters participating in the
program. The Captain of Fire Prevention Division and the Chiefs are the only
people authorized in the Telestaff software to make assignments for night
inspections and can modify the assignments after a cancellation. Although the
Captain may cancel an assignment he cannot delete or remove an assignment
and all changes will be recorded in Telestaff in an audit trail. Other staff in Fire
Prevention cannot make any changes to the assignments as indicated above.
Commissioner Gongora asked if these tasks can just be assigned to junior level
employees in which Fire Marshall Machen responded they are discussing ways
to improve this issue.
Commissioner Gongora discussed Fl-02 Inspection Documentation that
recommends that the City enforce the requirement that inspectors perform
inspections in teams. This should be documented by requiring that each
inspector sign off on the inspection form next to each location inspected. We
further recommend that the Fire Marshal document review of completed
inspection forms and inspection summary results. Management agrees with the
recommendation that inspectors perform inspections in teams and that the Fire
Marshal document review of completed inspection forms and inspection
summary results. The inspection form has been changed by adding a signature
section at the end that includes the firefighter's signature and the fire marshal's
review signature. The firefighters will sign at the end of the form instead of each
line for efficiency and certification statement. The Fire Marshal will also sign off
the summary report review. The current policy is that both firefighters must be
together when performing night inspections. If one of the firefighters ventures out
on his/her own, then the individual will receive disciplinary action. A reminder
email will be sent to all lead inspectors to follow this directive. Fire Marshall
Machen clarified that the inspectors do go in teams.
Chairperson Weithorn took Fl-03 Inspection Venues and Fl-04 Inspection
Schedule together. Fl-03 recommends that the City implement controls to
ensure that all venues are included in the population from which venues are
selected for inspection and that venue information is verified for completeness
and accuracy. Management agrees with the recommendation that all venues
should be included in the population from which the venues are selected for
inspection and that venue information is verified for completeness and accuracy.
Fl-04 recommends that the City establish a systematic and logical approach to
inspecting venues. The revised approach should take into account the timing of
inspections and how they relate to when violations are most likely to occur.
Inspection shifts should be adjusted accordingly. Management agrees with the
recommendation that the City should establish a systematic and logical approach
to inspecting venues. The list of locations selected for inspection is generated by
a random number selection and the Night Inspection Coordinator sorts the group
in alphabetic order of Street. The policy is that the restaurants are inspected
between 1 Opm to 11 pm since the nightclubs are not opened yet. The Fire
Marshal has added the word "restaurant" to the names of the establishment to
make it easier on the inspector to identify those locations to visit earlier in the
night. The night inspectors can select the restaurants from the group to inspect
between 1 Opm -11 pm and then concentrate on the nightclubs after 11 pm or
midnight. During special events weekends, the shift is adjusted as necessary;
starting earlier at 9pm or ending later at 5am, or both. Fire Marshall Machen
stated that both of these recommendations have already been implemented.
Commissioner Gongora discussed PT-01 Complaints Dispatching that
recommends City should implement a procedure to mandate the first available
officer in the closest proximity is dispatched to complaint sites. Management
agrees with the recommendation. We have created procedures where the
Parking officer shall be dispatched to complaint issues based on their availability
and proximity to the complaint site, the dispatcher shall send the first available
officer in the closest proximity to the complaint side in question and an officer
shall be at the complaint site within 30 minutes of the receipt of the complaint.
The attached written directive (see SOP No. 2013-013) which includes these
procedures has been issued and acknowledged by those employees responsible
for its implementation and compliance.
Commissioner Gongora discussed PT-02 Identifying Parking Permits
recommend the City should implement a policy that requires officers to team up
when addressing complaints that require officers to canvas large areas.
Management agrees with the recommendation. We have created procedures
where larger areas shall be canvassed by multiple officers made up of teams.
These teams shall be assigned contingent upon availability and proximity to the
complaint site.
Commissioner Gongora discussed PT-03 Citation Supporting Documentation
that the City should implement a policy that requires supporting documentation
taken for all instances of noncompliance. Management agrees with the
recommendation. We have created procedures where officers are to accurately
document all information pertaining to the citation or enforcement action,
supporting documentation and violation information should be recorded for all
areas of noncompliance and officers are to take photographs with their Autocite
and City issued camera for all areas of noncompliance.
Commissioner Gongora discussed PT-04 Confiscated Tags recommends the
City should enforce a policy that requires employees, who are the tag custodians,
to document the receipt, fine amount and signature of both the custodian and
recipient in order to provide accountability. Management agrees with the
recommendation. We have created procedures where confiscated tags shall be
maintained in the main office until such time that violators provide receipt of fine
payment, receipt verification shall be documented on tag logs, tag logs shall
document the receipt, fine amount, and signature of both the custodian and
recipient.
Commissioner Gongora discussed PT-05 Officer Productivity recommends the
City should implement a procedure that allows productivity to be measured
based on all the responsibilities of the Parking officers. Supervisors can review
the time spent in the field by monitoring the officer's daily activity reports. The
actual location of the officer can be determined by reviewing the GPS located in
every vehicle and the amount of citations given can be retrieved from AutoCite.
These activities can be reconciled with amount of time spent in each location
based upon the duty the officer was performing as written in the activity report.
Management agrees with the recommendation. We have created procedures
where supervisors shall monitor officer productivity by monitoring and addressing
officer time management. Supervisors shall monitor time spent in the field by
officers by monitoring the officer's daily activity report; AVL/GPS reports; and
Autocite Productivity Log. Officer activity shall be reconciled with the amount of
time spent in each location based upon the duty the officer was performing as
described in the daily activity report and CAD report.
Commissioner Gongora discussed PV-01 Clearing Pending Appeals
recommends the City should implement a policy that requires administration to
have a set schedule to update the status of the cases. Management agrees with
the recommendation. We have created procedures where the status/synopsis for
each respective case is reviewed on a monthly basis after each hearing through
the City Clerk's website under Special Master Agenda. In addition, the Space
Rental Liaison will be utilizing the calendar in the Accela Program for tracking
purposes.
Commissioner Gongora discussed PCI-01 Fee Calculations recommends the
City should implement a process to have a second review of the Excel
calculation formulas and inputted values to verify accuracy. Management agrees
with the recommendation to have a second reviewer of calculated formulas and
imputed values to verify accuracy. The Planning Department will develop a
methodology to have a second reviewer who signs off on the calculated formulas
and values, while pursuing integration of this function with the new Accela
system to provide greater accuracy and transparency. Chairperson Weithorn
tabled further discussion on this item.
Commissioner Gongora discussed PCI-02 Cash Receipts is a second-level of
review of completed MCRs will reduce the risk of inaccuracies. Further, review by
the cashier for accuracy, or an increase of automation in the cashier process,
could reduce the risk of payee manipulation to the MCR. A check system could
be implemented that creates a registry and compares payments accounted for at
the cashier with payments received and signed off on in PermitsPius.
Management agrees with the recommendation. With the new Accela system,
where MCR's will no longer be used, Planning will assess any fees, such as for
concurrency, as part of the Building Permit Process. The appropriate staff
members will be trained on generating invoices through the Eden system, for
cases not involving Accela Automation. This will mitigate the risk associated with
the use of MCRs. We will sign off on plans as long as all applicable Planning
Fees have been assessed in Accela. A person would not be able to get their
Building Permit issued until all applicable fees, including from Building and
Planning, have been paid.
Commissioner Gongora discussed PCI-03 Concurrency Fee Policies and
Procedures recommending the three separate documents used to guide
concurrency policies and procedures should be reviewed and combined into a
comprehensive document. Management agrees with the recommendation.
While it is not possible to replace the City Code and the Comprehensive Plan
with an all-inclusive legal document, a policy manual could be created that
combines the information in these documents for ease of use.
Commissioner Gongora discussed PP-01 Permit File Review which recommends
that the City require that a quality control review be conducted of permit
applications, including conditional use applications, to determine the accuracy
and completeness of file documentation and the initial planning reviewer's
determination to grant or not to grant a permit. Management agrees with the
recommendation. With the new Accela system, these Administrative Design
Review approvals and Land Use Board applications will be included in the
automated permitting process and should standardize record keeping and
application accuracy.
Chairperson Weithorn stated that Planning and Public Works and Public Works
Permitting would be skipped since they were already discussed with Fire.
City Clerk Rafael Granado discussed SM-01 Lien Process recommended that
the City implement a procedure to monitor the aging of outstanding notices and
orders and to follow-up on those that remain unfiled or unresolved at the
conclusion of the 20th day following issuance of the order. Management agrees
with the recommendation. The following procedures have been implemented to
monitor the aging of the outstanding notices and orders and to follow-up on those
that remain unfiled or unresolved at the conclusion of the 25th day following
issuance of the order:
1. The Special Master Office will supplement the paper tickler system currently
in use, with an electronic tickler, which reminds the Special Master Clerks of
the Twenty Day Notice deadline.
2. The paper and electronic ticklers will be entered by different individuals to
ensure accuracy.
3. Due to staffing shortages in the Special Master Office, the Office of the City
Clerk will lend personnel to assist with coverage, to allow the Special Master
Clerks uninterrupted time to complete this task.
4. Upon implementation of the Accela Automation project, the tracking of the
Twenty Day Notice deadline will occur automatically through Accela
City Clerk Rafael Granado discussed SM-02 Incomplete Updates to Permits Plus
recommend the special master clerks document case information in PermitsPius
for each case, including those for which the clerks are not responsible for drafting
the legal orders. Management agrees with the recommendation. The following
procedures have been implemented to ensure that Special Master Clerks fully
Document case Information on PermitsPius for each case, including those for
which the Clerks are not responsible for drafting the orders:
1. The Special Master Clerk will enter full detail of orders, rulings or findings
rendered by the Special Master within 24 hours of an occurrence.
2. When an order is to be drafted by the Special Master or the Legal
Department, rather than by the Special Master Clerk, the Clerk shall also note
this on PermitsPius (or Accela upon its implementation). Said notation shall
include the name of the individual who is drafting the order and the date the
assignment was undertaken. Upon return of such orders to the Special
Master Clerk, the system will be updated with the additional information.
City Clerk Rafael Granado discussed SM-03 Case Payments that recommend
the City implement a procedure that requires customers to pay fees at a central
location. In the interim, we recommend that the City complete and document
reconciliations of daily cash receipts to the cash deposits to reduce the risk of
theft. Management agrees with the recommendation. The City shall implement a
procedure that requires customers to pay all fees, including appeal fees at a
central cashier location.
City Clerk Rafael Granado discussed SM-04 Hearing Process recommend that
the City continue to search for the initial appeal request. We also recommend
that City implement a process of quality control over case files. This system
could include a checklist of all required documents for a case file that is
completed and attached to the front of each file and/or a supervisor review of
each case file to ensure the proper documentation in included in each file.
Management agrees with the recommendation. A checklist will be created to
verify that all documents that should be included in an appeal file are included
therein. Periodically, files will be selected at random by the City Clerk to ensure
compliance with this requirement.
Chairperson Weithorn requested either a Letter To Commission or a report at the
next Finance meeting from Chief Financial Officer Patricia Walker and Assistant
City Manager Kathie Brooks on the working groups for each observation.
2. Discussion regarding the Catering and Concessions for the Miami Beach
Convention Center
ACTION
The Committee stated their will be no action regarding this matter until a
recommendation is brought to the Commission.
Cultural Arts & Tourism Development Director Max Sklar presented this item.
Cultural Arts & Tourism Development Director Max Sklar began by stating per
the April Commission meeting, there was direction to negotiate with Centerplate
and Armark for the management agreement of the Convention Center. Per the
ongoing discussions, the outcome will be brought back to the June Commission
meeting with the results of negotiations that will be finalized by the end of the
week. All key points are being focused on in these negotiations with emphasis
on customer satisfaction, minimal annual rent, net performance improvement,
transitioning of employees, waiver of exclusivity, green initiatives, performance
bonds and inclusion of a pastry operation that we currently don't have. A
recommendation will be provided at the June Commission meeting. Chairperson
Weithorn stated there will be no public comment taken on this matter.
3. Discussion regarding a proposed marketing program for Sunscreen
ACTION
The Committee recommended proceeding with the analysis on this product
and Max Sklar to bring back a fact sheet to the Commission in June or July.
Cultural Arts & Tourism Development Director Max Sklar presented this item.
Cultural Arts & Tourism Director Max Sklar began by stating there was previous
discussion on a proposed Sunscreen Licensing agreement with Energizer.
During discussions, the FCWPC expressed concerns pertaining to the possible
impacts on the Boucher Brothers, quality control and requested revenue
projections and pro forma for the development of the proposed new sunscreen
brand. While The Superlative Group (TSG) was working with Energizer to
respond to the items requested by the FCWPC, Energizer requested the City
consider a sponsorship agreement before entering into a licensing agreement.
Recently, the City was directly approached by Rayito De Sol regarding their
interest in an exclusive licensing partnership and development of Miami Beach
Sunscreen. The Administration has had several discussions with BUll Holding
who acquired the North America rights to Rayito de Sol and Tortulan brands.
BUll entered into the sun care and skin care industries in 2011 by acquiring the
North America rights to Rayito de Sol and Tortulan brands, top-selling Latin
American brands with over seventy years of history and heritage. Rayito De Sol
is the #1 suncare brand in Argentina and is the #1 selling bronzing sunscreen in
Brasil. Rayito De Sol products are currently available at UL TA, Kerr Drug, Del
Haize, H-E-B and Airport Newslink as well as their online store.
BUll Holdings Representative Marcos Perez stated BUll Holdings is locally
owned and locally operated by the Leon family, a fourth generation Cuban
American entrepreneurial family with experience in diverse industries. BUll
proposes the creation of an entirely new Brand and line of suncare products that
leverage key elements of Miami Beach. BUll, in partnership with the City of
Miami Beach, would utilize its network of domestic and international development
and sales experts to bring the Miami Beach Brand to the global consumer with
unique, high quality products that represent Miami Beach. Products would be
manufactured in Florida at state of the art facilities. Rayito De Sol has begun
doing research on product development including pricing, packaging, consumer
focus groups, logo development, quality control, and distribution. During their
research they have also been able to put together sales forecasts, estimated
costs, and their plans for successful market penetration. BUll proposes to
continue to work with Cultural Arts & Tourism Director Sklar on bringing out a
product in 2014. Based on an initial USA market launch and reaching an
achievable market share within three to five years, BUll proposes a partnership
agreement whereby net profits would be shared between the City of Miami
Beach and BUll Holdings.
Commissioner Jorge Exposito stated it's important to have a high level of quality
control and that all advertising promotes the Miami Beach community in a
positive light. Chairperson Weithorn requested a fact sheet that Cultural Arts &
Tourism Director Sklar stated can be brought back in June or July.
Commissioner Exposito made a motion to proceed with the analysis and
negotiations with BUll Holding and to bring this item back to the Finance
Committee in June or July. The motion was second by Commissioner Gongora.
4. Discussion regarding renewal of the Professional Services Agreement
between the City of Miami Beach and the Superlative Group for
Professional Services in Corporate Sponsorship marketing pursuant to
request for proposal No. 06-04/05
ACTION
The Committee stated to defer this item to the next Commission meeting
until analysis from legal is done.
Cultural Arts & Tourism Development Director Max Sklar presented this item.
Cultural Arts & Tourism Development Director Max Sklar began by stating on
March 22, 2007, the City entered into an agreement with The Superlative Group
(TSG), for Municipal Marketing Service. Efforts have focused on identifying
potential municipal marketing partners and opportunities for partnership, and
reaching out to these potential partners to gauge interest. At the FCWPC
meeting on February 20, 2013, the Committee requested a renegotiation of the
terms of the Agreement directly related to commission on licensing agreements.
In response, TSG has proposed a discounted licensing commission of 30%.
During this time the City was directly approached by BUll Holding (Rayito de Sol)
regarding their interest in an exclusive licensing partnership and development of
Miami Beach Sunscreen. The Administration would not agree to such a high
commission fee for TSG since BUll Holdings approached the City directly and
not through TSG. In an effort to come to an agreement on the prospective BUll
Holdings sponsorship, the City proposed to further reduce its commission rate
and limit the commission term. Should the relationship extend beyond eight (8)
years, TSG will not be entitled to any commission from the agreement with
Rayito de Sol. In the best interest of the City, we recommend no more than a 5%
commission to TSG for three (3) years. TSG would not be entitled to any
commission associated with any agreement reached by the City with BUll
Holdings beyond 3 years. TSG will agree to 25% commission on all future
licensing revenue (reduced from 45%) received beyond any guaranteed fees,
which will be subject to the current tiered sponsorship commission scale in the
existing agreement. Being brought before you is a one year renewal with all
other fees remaining the same with the exception of the two changes.
Chairperson Weithorn requested a copy of the contract with Superlative and for
legal to look at what the City's obligation would be to TSG if it was decided to no
longer utilize their services. Chairperson Weithorn stated they are not ready to
bring forth a recommendation until the legal analysis is looked at, therefore, City
Manager Morales requested the item be deferred to the next meeting.
5. Discussion regarding PACE (Property-Assessed Clean Energy)
ACTION
The Committee recommends having the City Manager appoint an
Administrator to vet this item and then bring it back to the full Commission.
Property-Assessed Clean Energy Representative Steve Alexander presented this
item.
Ygrene Energy Fund Vice President Joe Spector began discussions on
explaining that PACE is a new spin on the energy efficient assessment powers of
the City. Municipalities can finance retrofits that are repaid by the property owner
through non-ad valorem assessment on property tax bill. This includes Energy
Efficiency, Renewable Energy, Hurricane Protection and Water Conservation.
There are different items that qualify for eligible improvements. There is 100%
financing with no out of pocket expenses to the property owner which removes
the single largest obstacle to implement these projects. It is a voluntary program
with a different option for property owners to take advantage of. Only those
individuals that participate pay the assessment. It is also non credit base allowing
for those that would not be eligible for traditional financing. Seven Municipalities
have joined forces to offer the program: Coral Gables, Miami, Miami Shores,
South Miami, Palmetto Bay, Pinecrest and Cutler Bay. A second district called
the Coastal Corridor has been set up and is open for other Municipalities to join.
The district is a separate legal entity which is of no cost the City. City Manager
Jimmy Morales asked for clarification on where the funds are coming from. Mr.
Spector stated it's bonds in private funding that goes through the district with no
liability and financial exposure to the City. Property-Assessed Clean Energy
Representative Steve Alexander stated the proposed Coastal district would
include Bay Harbor Islands, Biscayne Park, Sunny Isles Beach, Key Biscayne
and other cities that have not been spoken to yet. Commissioner Gongora asked
what does coming in entail in which Mr. Alexander stated it can be anyone within
the City boundary that wants to be a part of the program. Mr. Spector stated the
loan would show up as an ad valorem tax. The loan would be a lien against the
property if it's sold it can be paid in full or passed on to the next property owner.
The minimum project is $2,500 through the program. Commissioner Gongora
requested the item be moved to Commission or have it vetted by Administration
to make sure there aren't competing programs. Commissioner Gongora made
the motion to have the City Manager appoint an Administrator to vet this item and
bring it back to the full Commission. Motion was second by Chairperson
Weithorn.
NEW BUSINESS
6. Discussion regarding Budget Advisory Committee recommended
Pension Reform policies and guidelines
ACTION
The Committee recommended passing the guidelines recommended for
long term pension reform by the Budget Advisory Committee and then
moved the item to the full Commission with the exception of the one item
that requires review by legal.
Assistant City Manager Kathie Brooks presented this item.
Assistant City Manager Kathie Brooks began by stating the Budget Advisory
Committee (BAC) did a review of pension reform last year. BAC is
recommending policies for long term pension reform. BAC is also recommending
guidelines for the City to adopt which establish thresholds which if surpassed will
require the City to take prompt and appropriate measures to meet the guideline
criteria. The policies and guidelines address four perspectives: (1) Afford ability
and Sustainability, (2) Appropriate Benefits to Provide to Employees, (3)
Recruitment and Retention, and (4) Management of Risk/Risk Sharing. This
review was based on the October 1, 201 0 valuation when fire and police was
64% funded and the general employees were 74% funded. For payroll, the
amount going into pension was almost 73% for fire and police and almost 25%
for the general plan. The actuary for the City Pension Fund for Firefighters and
Police Officers in the City of Miami Beach Fire and Police Pension Plan
presented a draft Actuarial Valuation Report during the February 21, 2013, Fire
and Police Pension Board meeting. The preliminary estimate for the City's
Annual Required Contribution (ARC) towards the Fire and Police Pension Plan,
which is payable on October 1, 2013, is $41.5 million, an increase of
approximately $2.1 million from the current fiscal year. This represents 89.6% of
pensionable payroll for Fire and Police Pension Plan employees. The unfunded
liability is estimated at $382 million, representing a percent funded of 59 percent.
If no changes are made and all assumptions are met, the City's actuary
estimates that this will decrease to 80 percent of pensionable payroll by 2022,
and 35 percent of payroll by 2041. The actuary for the Miami Beach Employees
Retirement Plan Actuarial Valuation Report dated March 11, 2013 estimates the
City's Annual Required Contribution (ARC) towards the Miami Beach Employees
Retirement Plan, which is payable on October 1, 2013, is $26.2 million, an
increase of approximately $5 million from the current fiscal year. This represents
40.29% of pensionable payroll for these employees. The unfunded liability is
estimated at $216 million, representing a percent funded of 66.1 percent. The
City's normal pension cost for the Miami Beach Employees Retirement Plan (i.e.
net of the amortization payments for the unfunded liability) is approximately 11
percent of payroll.
Assistant City Manager Brooks continued and stated that the policies that were
unanimously adopted by the BAC were Affordability and Sustainability,
Appropriate Benefits to Provide to Employees, Recruitment and Retention and
Management of Risk/Risk Sharing.
Chairperson Deeded Weithorn stated the guidelines are attainable over time.
Resident Paul Jones stated the tax payer appears to be shouldering the liability
depending on how long employees are living. Commissioner Gongora made a
motion to pass the guidelines recommended for long term pension reform by
BAC with the exception of the one item that requires review by legal and then to
move this item to the full Commission. Commissioner Jorge Exposito seconded
the motion.
7. Discussion regarding the issue of encouraging businesses to
support the effort of implementing more homeless meters
ACTION
The Committee recommended moving this item to the Commission with
feedback from the Homeless Committee.
Real Estate, Housing & Community Development Director Anna Parekh
presented this item.
Real Estate, Housing & Community Development Director Anna Parekh briefly
stated the City of Miami Beach participates in the Miami-Dade County Homeless
Trust which administers proceeds of the one-percent food and beverage tax on
issues involving homelessness. The City has been participating in a fundraising
campaign referred to as the "Homeless Meters" in an effort to continue to
promote awareness of homeless issues throughout the community. The
Homeless Meters are surplus parking meters graphically enhanced by a local
artist and placed were panhandling most frequently occurs. The initial resolution
allowed for 11 Homeless Meters to be placed throughout the City. A private
donor sponsored 11 additional meters that Joe's Stone Crab allowed to be
placed in their parking lot. Sponsors provide a tax deductible contribution of
$1,000.00 per donation meter sponsorship. Currently, the money deposited into
Homeless Meters is collected and maintained by the Miami Parking Authority free
of charge to the Homeless Trust. The Homeless Trust is requesting the City of
Miami Beach Parking Department take over collection and maintenance of the
Homeless Meters. In return, the Homeless Trust would place a meter and a
large collection device at City Hall at no cost and pay for the processing fees of
the collections and annual audit costs per year. Regulatory review may be
required for the large collection device depending on its size, design and
location. Subsequently, the Homeless Trust requested that the City of Miami
Beach Parking Department take over collection and maintenance of the 22 Miami
Beach Homeless Meters.
Commissioner Michael Gongora made a motion to move this item to the
Commission with feedback from the Homeless Committee. Commissioner Jorge
Exposito seconded the motion.
8. Discussion regarding the collection of City Liens
ACTION
The Committee requested a review of those liens that can be foreclosed
upon and refer them to the Legal Department for action.
Chief Financial Officer Patricia Walker presented this item.
Chief Financial Officer Patricia Walker began the discussion by stating The
Finance Department currently is responsible for the collection and settlement of
outstanding City liens. Liens are generated in a few different ways. The Finance
Department files liens for unpaid utility bills, special assessments, resort tax and
other City bills. Liens resulting from unpaid charges generated by other
departments are sent to the Finance Department for review and filing with the
County for recording. Liens for unpaid charges are prepared for any item at least
90 days past due. This is determined from receivable aging reports generated by
the Eden system or the Resort Tax database. Once the report is generated,
intent to lien notices and the liens themselves are drafted for any items at least
90 days past due. The notice, along with a copy of the Claim of Lien, is mailed to
the each customer. If no response is received in 30 days, the original Claim of
Lien is mailed to the Miami Dade County Clerk's Office for recording. Once the
recorded lien is returned from the County, it is scanned and attached to the
customer's account, as well as logged in the City's centralized lien database.
There are approximately 333 outstanding liens without considering interest for a
total of $1.3 million. There are two general methods for the collection of all liens.
First, a letter is sent to all owners of property with City liens informing them of the
status of their liens and asking them to contact the City for assistance with
resolution of their obligation. Beginning this fiscal year, the Finance Department
has initiated additional contacts with the property owners via email, if available.
Liens may be settled when a property owner wishes to sell or refinance their
property in which the Finance Department works with legal to discuss a
resolution of an existing lien.
The second type of lien is those that result from the Special Masters process.
City Code Chapter 30 provides that the Special Master's jurisdiction over the
mitigation of liens terminates three years after the Affidavit of Compliance has
been issued. For Special Master lien settlements, all violations related to the
property must be cured and in compliance with all City Codes. The
Administration then takes into account the amount of equity, good faith actions,
promptness to comply, change in ownership, legal proceedings and issues with
other regulatory agencies. In most cases, the property owner does not come into
the City until they are ready to sell their property or refinance. After all mitigating
factors have been presented by the owner and the City has done its due
diligence, a recommendation is made by the City and presented to the owner. At
this time the owner can either accept or counter offer for further consideration. If
the owner and administration agree on a settlement amount, a settlement
agreement is written. If the amount is less than $100,000 the Chief Financial
Officer and the City Manager approve the agreement. If the amount of the
reduction is $100,000 or greater the settlement agreement is presented to the
City Commission for approval.
Commissioner Michael Gongora asked how much money is really out there and
Chief Financial Officer Walker stated there have been about 93 liens settled for
$530,000. The amount outstanding is about $16 million for 150 liens.
Commissioner Gongora requested a review of those liens that can be foreclosed
upon and refer them to the Legal Department for action.
9. Discussion regarding the implementation of the regional climate
action plan. Discussion regarding to review the 28 rules to
determine what can be done when performing City projects, to avoid
doing double work and increasing the cost
ACTION
The Committee stated this was an update and took no action.
Public Works Director Eric Carpenter presented this item.
Public Works Director Eric Carpenter began by stating the City has identified
RCAP recommendations that are applicable to GO Bond projects and
determined which of these initiatives should be incorporated now to avoid the
need for future retrofits. Item No. SP-8 identifies locations within Adaptation
Action Areas or similarly vulnerable areas where targeted infrastructure
improvements, new infrastructure, or modified land use and/or development
practices could reduce vulnerability and/or improve community resilience. These
are policies to do new construction, addressing historic areas that limit the ability
to do certain construction, sea levels in certain areas, etc. There has to be a
determination if the storm water master plan is durable long term. Chairperson
Deeded Weithorn stated this plan makes sense long term in concurrence with
projects that require initiative be taken. In the immediate, there doesn't have to
be an over haul to the Historic areas. The more data provided to the
Commission will allow for a more informed decision to move forward on the
recommendations for these projects. Public Works Director Carpenter asked if it
was okay to continue to look at new and innovative technology and partnering
with institutions of higher education to make sure we stay on the fore front.
10. Discussion
Association
efficiencies
ACTION
Item Deferred.
regarding
("ICMA")
International City/County
Recommendations for Fire
Management
Department
11. Discussion regarding Labor Peace Agreements
ACTION
The Committee recommended Chief Deputy City Attorney Aguila put
together a resolution that is appropriate for the City and bring it back to the
June Commission.
Chief Deputy City Attorney Raul Aguila presented this item.
Chief Deputy City Attorney Raul Aguila begin the discussion by providing four (4)
attachments (for example purposes only) that included a draft ordinance
proposed by UNITE HERE, a labor organization; Miami-Dade County Labor
Peace Agreement clause in the County contract; Labor Peace Agreement from
County concession agreement; and County resolution requiring labor peace
agreements for MIA concession agreements. This was a request from UNITE
HERE to encourage the City to either pass a resolution or ordinance requiring
labor peace agreements in new contracts to provide food, beverage, or hotel
services on City property within the Convention Center district. A labor peace
agreement is an agreement that an employer executes with a labor organization
that there will not be any strikes or walk outs during the contract period that can
impact the employer's performance under the contract or interrupt the provision
of the services. Commissioner Michael Gongora asked what is the
recommendation to the City, and Chief Deputy City Attorney Aguila stated if
there's a policy preference to do this, it shouldn't be as broad as it is in the
proposed draft ordinance. This can be accomplished the same way by resolution
and not ordinance. This could affect the RFQ for the Convention Center and the
hotel that would be a part of the Convention Center project, as well as the
Convention Center food and beverage service ITN. Commissioner Michael
Gongora made a motion for Chief Deputy City Attorney Aguila put together a
resolution that is appropriate for the City and bring it back to the June
Commission. Commissioner Jorge Exposito seconded the motion.
12. Discussion regarding the Management Agreement for the Management of
the Miami Beach Convention Center and Colony Theater
ACTION
The Committee directed staff to proceed with two (2) one (1) year renewal
options, instead of one (1) two (2) year renewal and took no action.
Cultural Arts & Tourism Development Director Max Sklar presented this item.
Cultural Arts & Tourism Development Director Max Sklar began by stating they
are in contract negotiations with Global Spectrum. The first agreement started in
October 2008 and terminates after the renewal options in September 2013. The
contract that is being negotiated is for three years with one two year extension.
The management fee being negotiated will go back to the original fees from five
years ago that will generate savings of about $80,000 over the five year term of
the agreement. The Capital Contribution and Improvements is $200,000 that's
payable within 30 days of contract execution. The Scholarship Contribution will
continue at the same level of $12,500 per year for students interested in pursuing
a career in Hospitality and Management. This will be payable within 30 days of
contract execution and, thereafter, within 30 days of commencement of each
contract year. The incentive fee has been simplified to reflect the one change of
Customer Service and includes the following: 25 percentage points that are
awarded based on the average survey score for ten departments, 5 percentage
points will be awarded based upon the completion of customer satisfaction
surveys, 50 percentage points will be based on the annual Gross Operating
Revenue generated, 15 percentage will be awarded if Global has met or exceeds
the maintenance standards set forth in the agreement and 5 percentage points
that are at the sole and absolute discretion of the City. The Financial
Performance basis was increased by a million dollars to $17.50M > revenue
which equals 50 points and is a significant change to benefit the City. The
Marketing and Promotion will continue as part of Global's comprehensive
approach to marketing the facility. For any contract year, if the actual Net
Operating Profit or Net Operating Loss achieved is unfavorable as compared to
the approved budget by a margin of greater than $50,000, then the incentive fee
earned by Global for such contract year shall be reduced by $.50 for every dollar
of shortfall, up to the cap.
Commissioner Michael Gongora asked what level of participation would be from
Messe Schweiz and asked for clarification on the change in the renewal options.
Cultural Arts & Tourism Development Director Sklar stated they were being
consistent with the past history on the agreements. The Committee directed staff
to proceed with two (2) one ( 1) year renewal options, instead of one ( 1) two (2)
year renewal. The Committee took no action.
EMERGENCY ITEMS
13. Discussion of Senior Lunch Funding
ACTION
The Committee made a motion to set aside funding for lunch at the 3
Senior Facilities until the next Commission meeting.
Chairperson Deede Weithorn opened the meeting to discuss the funding for the
Senior Lunch. Commissioner Michael Gongora stated that he had issued a
check for $1,500. Commissioner Gongora then made a motion to set aside
funding for lunch at the 3 Senior Facilities until the next Commission meeting.
Commissioner Jorge Exposito seconded the motion.
14. Discussion of Lincoln Road(Euclid)
ACTION
The Committee requested a Letter To Commission and for this item to be
moved to the full Commission.
Chairperson Deede Weithorn suggested a Letter to Commission (LTC} and then
to move this item to the full Commission. The LTC would provide the necessary
data that is needed to make a decision. Commissioner Michael Gongora made a
motion requesting a LTC and for this item to be moved to the full Commission.
Commissioner Jorge Exposito seconded the motion.
15. Discussion of Waste haulers
ACTION
The Committee requested the ordinance be brought back to the
Commission for first reading to determine if there needs to be Code
changes.
Public Works Director Eric Carpenter presented this item.
Public Works Director Eric Carpenter stated there were internal discussions on
Chapter 90 of the Code regarding Waste hauler contractors. The only
mechanism currently in the code for fining people for not doing what they are
suppose to do is to fine the property owner. This matter can be approached by
looking at the code as a means of addressing fines for waste haulers that aren't
providing the services they are suppose to or from a contractual mechanism of
liquidated damages to the 24 hour provision making the Waste haulers
responsible for providing a remedy to the concerns brought to them within 24
hours. This would only apply to the new contracts. All of the contracts are up
July 2015. The only concern regarding the contractual mechanism is it becomes
an administrative obligation rather than a Code Officer. Chairperson Deede
Weithorn stated there are issues and concerns on both sides which might require
Code changes. Commissioner Weithorn requested the ordinance be brought
back to the Commission for first reading to determine if there needs to be Code
changes.
C7
RESOLUTIONS
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept awards for four grants (4).
Key Intended Outcomes Supported:
1) 2) and 3) Enhance mobility throughout the City and, 4) Increase visibility of police and maintain crime rates
at or below national trends.
Supporting Data: Community Satisfaction Survey 2012: 1) 2) and 3) 11% of residents use
"Walking/Bicycling" as their primary mode of transportation; and, 4) Resident respondents rated "Increasing
visibility of Police in neighborhoods" as the second most important area for the City to address in an effort to
improve public safety throughout the City.
Item Summary/Recommendation:
Approval to authorize the City Manager or his designee to submit the following grant applications: 1) The
Florida Safe Routes to School Program in the approximate amount of $150,000 for Fienberg Fisher K-8
Center; 2) The Florida Safe Routes to School Program in the approximate amount of $800,000 for Nautilus
Middle School, North Beach Elementary School and Miami Beach Senior High School; 3) The Florida
Department of Transportation for funding, in the approximate amount of $1,000,000, for Transportation
Alternatives Program funds for the Middle Beach Recreational Corridor, 58th to 64th Street; and, retroactively,
4) US Department of Justice COPS Hiring Program for funding in the approximate amount of $1,600,000 for
salary and benefits for Entry-Level Police Officers; authorizing the execution of all necessary documents
related to these applications, including, without limitation, audits of such grants and authorizing the City
Manager or his designee to take all necessary actions related to these grants.
Financial Information:
Source # Grant Name/Project Approx Approximate Match Amount/
of Grant Amt. Source
Funds
1 Safe Routes To School/ $150,000 N/A
Fienberg Fisher K-8 Center
L 2 Safe Routes To School/ $800,000 N/A
Nautilus Middle, North
Beach Elementary and
Miami Beach Senior High
Schools
3 Transportation Alternatives/ $1,000,000 N/A
MBRC 58th_ 64th Street
4 COPS Hiring/New Entry $1,600,000 $400,000 match required over 3 years.
Level Police Officers Source: Police Department Operating
Budget FY 13/14 through FY 15/16. At the
conclusion of federal funding, these
positions must be maintained for a
minimum of one year (12 months), which
is estimated to be until September 30,
2017.
Financial Impact Summary: N/A
Clerk's Office Le islative Trackin :
y Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
51 n-Offs:
Department Director Assistant City Manager
~---------------------+-------~-?~------+----&-----.--------------~
MIAMI BEACH C7A-
DATE 6 ... '5"-(3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO TAKE THE FOLLOWING ACTIONS: 1) SUBMIT A GRANT
APPLICATION TO THE FLORIDA'S SAFE ROUTES TO SCHOOL PROGRAM
IN THE APPROXIMATE AMOUNT OF $150,000 FOR FUNDING FOR VARIOUS
INFRASTRUCTURE IMPROVEMENTS, FOR FIENBERG-FISHER K-8 CENTER;
2)) SUBMIT A GRANT APPLICATION TO THE FLORIDA'S SAFE ROUTES TO
SCHOOL PROGRAM, FOR FUNDING, IN THE APPROXIMATE AMOUNT OF
$800,000 FOR VARIOUS INFRASTRUCTURE IMPROVEMENTS AT NAUTILUS
MIDDLE SCHOOL AND NORTH BEACH ELEMENTARY AND FORA TRAFFIC
STUDY AND VARIOUS INFRASTRUCTURE IMPROVEMENTS AT MIAMI
BEACH SENIOR HIGH SCHOOL; 3) SUBMIT AN APPLICATION TO FLORIDA
DEPARTMENT OF TRANSPORTATION FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $1,000,000 FOR TRANSPORTATION
ALTERNATIVES PROGRAM (TAP) FUNDS FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR FROM 58TH TO 64TH STREET; AND FURTHER,
RETROACTIVELY APPROVING THE FOLLOW.ING: 4) SUBMITTAL OF A
GRANT APPLICATION TO THE US DEPARTMENT OF JUSTICE, OFFICE OF
COMMUNITY ORIENTED POLICING SERVICES (COPS), COPS HIRING
PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $1,600,000
OVER THREE YEARS FOR THE HIRING OF ADDITIONAL CAREER LAW
ENFORCEMENT OFFICERS; APPROPRIATING THE ABOVE GRANTS,
MATCHING FUNDS AND CITY EXPENSES, IF APPROVED AND ACCEPTED
BY THE CITY AUTHORIZING THE EXECUTION OF ALL NECESSARY
DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS,
INCLUDING, WITHOUT LIMITATION, AUDITS OF SUCH GRANTS, AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL
NECESSARY ACTIONS RELATED TO THESE GRANTS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit a grant application to The Florida Safe Routes to School
(FLSRTS) Program in the approximate amount of $150,000 for Fienberg Fisher K-8
Center
The Florida Safe Routes to School Program is a federally funded grant program intended to
help communities address their school transportation needs and encourage more students
to walk or cycle to school.
Commission Memorandum
Page 2
FLSRTS strives to enable and encourage children in grades Kindergarten through High
School, including those with disabilities, to walk and cycle to school; and to facilitate the
planning, development, and implementation of projects that will improve safety and reduce
traffic, fuel consumption, and air pollution in the vicinity of schools. In addition, to
encouraging students to walk to school, the program also seeks to address the safety needs
of children already walking or biking in less than ideal conditions.
The FLSRTS Program is managed through the Florida Department of Transportation.
Eligible infrastructure projects under the FLSRTS Program may include: pedestrian facilities,
bicycle facilities bicycle parking facilities, traffic control devices; and traffic calming: Certain
eligible non-infrastructure projects are also eligible under the FLSRTS Program. In 2011,
the City applied for FLSRTS Program funding for various infrastructure improvements to
improve the safety of students walking and bicycling to Biscayne Point Elementary. As a
result of the application, the City was notified that it will be awarded funding for this project.
FOOT is currently soliciting applications for funding under the FLSRTS Program for
infrastructure and non-infrastructure projects for Fiscal Years 2013/14 through 2017/18.
The City's Committee for Quality Education in Miami Beach approved a motion, at its
February 26, 2013 meeting, to nominate Fienberg Fisher K-8 Center for this year's grant
application. At the April25, 2013 Finance and Citywide Projects Committee, the Committee
approved a motion move forward with an application for Fienberg Fisher K-8 Center under
the FLSRTS program. Through the application process, the City will partner with the school
to identify infrastructure deficiencies currently preventing children from safely walking or
bicycling to and from the schools. City staff will conduct a series of inspections of the current
infrastructure, including sidewalk condition, crosswalks, signalization, signage, pavement
striping, traffic calming, lighting, and drainage. City staff will also conduct a review of all
current and future projects in the school boundary area as well as interviews with the school
representatives. This grant does not require matching funds and supports the key intended
outcome: enhance mobility throughout the City.
2. Approval to submit a grant application to The Florida Safe Routes to School
(FLSRTS) Program in the approximate amount of $800,000 for various infrastructure
improvements at Nautilus Middle School and North Beach Elementary School and a
Traffic Study and Various Infrastructure Improvements at Miami Beach Senior High
School
In addition to Fienberg Fisher K-8 Center mentioned above, the Committee for Quality
Education in Miami Beach (QEC) at its February 26, 2013 meeting also recommended that
an application be submitted for improvements at Nautilus Middle School. At the April 25,
2013 Finance and Citywide Projects Committee meeting, the Committee recommended
moving forward with the application for Nautilus Middle School under the FLSRTS program
for FY 13/14. Further, the Committee directed the Administration to apply for Miami Beach
Senior High School and North Beach Elementary under the FLSRTS program for FY 14/15.
This would allow time for the City to conduct a traffic study to evaluate the feasibility of
creating a bicycle boulevard along Royal Palm Boulevard in the Bayshore neighborhood,
including obtaining concurrence from the affected residents and the required approvals from
Miami-Dade County.
Subsequently, based on input from the community, City staff reconfirmed the FLSRTS
program criteria with FOOT Central Office in Tallahassee. FOOT Central Office advised that
traffic/planning studies are eligible for funding under the FLSRTS program and
recommended that the City combine schools within a two-mile radius into one application.
Commission Memorandum
Page3
The Safe Routes to School application was again discussed at the May 28, 2013 QEC
meeting. The Committee for Quality Education approved a motion requesting that the Mayor
and Commission support the request that the Nautilus Safe Routes to School Application for
the City of Miami Beach include Nautilus, North Beach Elementary, and Miami Beach Senior
High School for the 2013/14 grant cycle.
As such, the Administration intends to submit an application, in the approximate amount of
$800,000 to SRTS for the three schools mentioned above. Through the application process,
the City will partner with the schools to identify infrastructure deficiencies currently
preventing children from safely walking or bicycling to and from the schools. A traffic study
will be conducted to evaluate the feasibility of constructing a bicycle boulevard along Royal
Palm Boulevard from 28th Street to 41st Street. Bicycle Boulevards are streets with low
motorized traffic volumes and speeds, designated and designed to give bicycle travel
priority. Bicycle Boulevards use signs, pavement markings, and speed and volume
management measures to discourage trips by motor vehicles and create safe, convenient
bicycle crossings. A bicycle boulevard along Royal Palm Boulevard would provide a safe
corridor through the Bayshore neighborhood for children cycling to Miami Beach Senior
High, Nautilus Middle, and North Beach Elementary. Further, an extension to the proposed
PAR 3 Golf Course Off-Road/ Share-Use Path would provide a direct connection between
the Scott Rakow Youth Center and Miami Beach Senior High. In addition, a series of
inspections of the current infrastructure, including sidewalk condition, crosswalks,
signalization, signage, pavement striping, traffic calming, lighting, and drainage will be
conducted as well as a review of all current and future projects in the school boundary area
and interviews with the school representatives.
This grant does not require matching funds and supports the key intended outcome:
enhance mobility throughout the City.
3.
The Transportation Alternatives Program (TAP) is an element of the Federal Highway
Administration's Surface Transportation Program. Under the new federal transportation
legislation, MAP 21, TAP replaces the former Transportation Enhancement Program. If
awarded, projects selected to receive TAP funds will be programmed based on the year the
project phase is ready to use the funding with the understanding that funding is subject to
the availability of federal funds and an annual appropriation by the legislature. The TAP is
administered through Florida Department of Transportation.
To date, the City has been successfully awarded $1,237,598 from the former TEP program,
through FOOT for the Middle Beach Recreational Corridor (Eden Roc project and design of
46th-64th Street). In addition, there is currently an awarded agreement in the amount of $1
million pending issuance of an agreement programmed for State FY 2012/13 (July 2013) for
construction of 4th-53rd Street and an application in the amount of $1 million pending
review at FOOT for construction of 53-58th Street. The total cost of the MBRC project is
$14,205,709. In addition to the above $1,237,598 in FOOT funds received, the City has also
appropriated $359,4 75 in Quality of Life funds and $6,415,517 in MDC COT lnterlocal funds
(total of $8,012,590 in previously appropriated funds). Additional funds are programmed in
future years for a total of $6,193,119. It is anticipated that the $3 million pending agreement
or award, would reduce future year funding needs to $3,193,119.
Commission Memorandum
Page 4
The Administration intends to apply for funding in the approximate amount of $1 ,000,000 for
the Middle Beach Recreational Corridor (MBRC) project (58th to 64th Street project -
construction). Funding, if awarded, will be available between the years of 2014 and 2018.
This program does not require matching funds and supports the key intended outcome:
enhance mobility throughout the City.
4. Retroactive approval to submit an application to the US Department of Justice, Office
of Community Oriented Policing Services (COPS), Cops Hiring Program for funding
in the approximate amount of $1.600,000 over three years for the hiring of additional
career Law Enforcement Officers
The COPS Hiring Program provides funding directly to law enforcement agencies to hire
and/or rehire career law enforcement officers in an effort to increase their community
policing capacity and crime prevention efforts. The grant will cover up to 75% of the
approved entry-level salary and fringe benefits of each newly-hired and/or rehired, full-time
sworn career law enforcement officer. The grant requires a minimum 25% local cash match
and the maximum amount of federal funds available is $125,000 per officer position.
This grant has a non-supplanting requirement that mandates that grant funds not be used to
replace state or local funds that would, in the absence of federal aid, be made available for
the purpose of the grant. Instead, grant funds must be used to increase the total amount of
funds that would otherwise be made available for the grant purposes. The Administration
was notified of this grant at the time of printing for the May agenda, with insufficient time to
include it on the agenda, as such it is being placed on the June 2013 agenda for retroactive
approval.
The grant will provide funding for three years (36 months) for each position awarded. At the
conclusion of federal funding, grantees must retain all sworn officer positions awarded under
the CHP grant for a minimum of one year (12 months), estimated to be September 30,
2017). The retained grant funded position(s) should be added to the grantee's law
enforcement budget with state and/or local funds, over and above the number of locally-
funded positions that would have existed in the absence of the grant. These positions will
be maintained in a separate grant-funded account.
The Administration proposes applying for this grant to fund five (5) positions, which is the
maximum number of positions that the grant will fund, based on population. Funding in the
approximate amount of $1,600,000 over three years will be requested for salaries and
benefits. The match amount will be $400,000 from the FY 13/14 Police Department
Operating Budget. Consideration of whether the City wants to add positions or not, will be
part of the budget process. After a determination is made during the budget process, the
Administration can withdraw the grant application or not, based on whether new positions
were approved in the budget process. This program supports the key intended outcomes:
increase visibility of police and maintain crime rates at or below national trends.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to
submit applications to: 1 )The Florida Safe Routes to School Program in the approximate
amount of $150,000 for Fienberg Fisher K-8 Center; 2) The Florida Safe Routes to School
Program in the approximate amount of $800,000 for Nautilus Middle School, North Beach
Elementary School and Miami Beach Senior High School; 3) The Florida Department of
Commission Memorandum
Page 5
Transportation for funding, in the approximate amount of $1,000,000, for Transportation
Alternatives Program funds for the Middle Beach Recreational Corridor, 58th to 641h Street;
and to approve retroactive submittal of an application to: 4) US Department of Justice,
Office of Community Oriented Policing Services (COPS), Cops Hiring Program for funding in
the approximate amount of $1,600,000 over three years for the hiring of additional career
Law Enforcement Officers; appropriating the above grants, matching funds and City
expenses, if approved and accepted by the City; authorizing the execution of all necessary
documents related to these applications, including, without limitation, audits of such grants
and authorizing the City Manager or his designee to take all necessary actions related to
these grants.
JLM/
T:\AGENDA\2013\June 5\Grants Memo.doc
RESOLUTION TO BE SUBMITTED
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C7 -Resolutions
C7B A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,
Authorizing The Mayor And City Clerk To Execute Amendment No. 25 To The
Professional Services Agreement Between The City Of Miami Beach, Florida, And
Ch2mhill For The Professional Landscape, Architectural And Engineering Services For
The Right-Of-Way Infrastructure Improvement Program For Neighborhood No. 8
Bayshore And Sunset Islands, Dated May 16, 2001 (The Agreement), For Additional
Design Services To Update The Current Design To Adhere To The Public Works
Department Storm Water Design Guidelines And To Incorporate The Seawall
Reconstruction Design For The Street End Of 23rd Street For The Bayshore
Neighborhood No. 8 -Lower North Bayroad (Package B), For A Not To Exceed Amount
Of $XXXX And An Additional Amount Of $XXXX For Reimbursables Expenses, For A
Total Amount Of $XXXX, With Previously Appropriated Funding ..
(Capital Improvement Projects Office)
(Memorandum to be Submitted in Supplemental)
Agenda Item C 1 B
Date 0-~-13
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Authorizing The Mayor And
City Clerk To Execute Amendment No. 2 To The Existing Professional Services Agreement Between The City Of
Miami Beach And Atkins North America, Inc. Dated September 23, 2011, For The Bayshore Neighborhood No. 8 Right
Of Way Infrastructure Improvement-Central Bayshore (Package A), Lower North Bay Road (Package B), And Lake
Pancoast (PackaQe C) Projects, For Additional Resident Project Representative Services.
Key Intended Outcome Supported: I ~~sure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage Citywide, and Maintain vny:;
fra structure.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2012 Customer Satisfaction Survey indicated that over 81% of residents rated recently completed capital
improvement projects as "excellent" or "good".
drainaQe (37o/~). and condition of roads (44%).
Recently completed capital improvement projects (81%), storm
Item Summary/Recommendation:
On January 19, 2011, the Mayor and City Commission approved the award of the construction contract for the Right-
of-Way Improvements for Bayshore Neighborhood 8 Central Bayshore (Package A) and Lake Pancoast (Package C
to Lanzo Construction Co. of Florida (LCC). The Project time in the contract with LCC called for a total of 730
calendar days (or 24 months).
On July 13, 2011, the Mayor and City Commission adopted Resolution No. 2011-27682 authorizing the execution of a
Professional Services Agreement with Atkins North America, Inc., (CONSULTANT) in the lump sum amount of
$544,000, including reimbursable expenses for Resident Project Representative Services for Neighborhood No. 8
Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake Pancoast (Package C) (the Project).
On March 14, 2013, Amendment No. 1 to the Agreement was executed by the City Manager, approving additional
resident project representative services to provide management support services related to cost analysis and design
and permitting management and monitoring for the Phase II work at Central Bayshore, in the not-to-exceed amount of
$23,925. .
The base contract time for the Resident Project Representative Services was for a period of (26) months, commencing
upon the second Notice to Proceed issued on October 31, 2011, and ending on October 31, 2013.
On March 13, 2013, the Mayor and City Commission adopted Resolution No. 2013-28162, approving Amendment No.
2 to the Construction Contract for Central Bayshore (Package A), for additional scope associated with Phase II work
and a time extension of 168 days.
Additional resident project representative services were necessary due to additional scope added to the Construction
Contract via change orders for additional work related to unforeseen conditions and rain delays, which extended the
original project completion date by an additional 76 days.
Therefore, the additional extension of time is 168 days plus the 76 days totals 244 days or approximately 8 months.
Amendment No. 2 to the Agreement in the amount of $241 ,359 will provide additional resident project representative
services for a period of approximately (8) eight months.
Staff finds both the scope and negotiated fee to be reasonable and appropriate, and the hourly billing rates are within
the current approved amount negotiated for all City consultants.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
I N/A
Financial Information·
Source of Amount Account
Funds: 1 $39,342 Pav-As-You-Go Account #302-2205-069357
~ 2 $59,012 Water & Sewer Bonds 2000S Fund #424-2205-069357
3 $98,354 Stormwater LOC Fund #429-2205-069357
4 $8 930 Pay-As-You-Go Account #302-2326-069357
5 $13,396 ~er Enterprise Fund #425-2326-069357
6 $22,325 ater Enterprise Fund #427-2326-069357
Total $241,359
OBPI
Financial Impact Summary:
MIAMI BEACH AGENDA ITEM _C_7_C. __
DATE _,_-..;;;.'S_ ... .;...ol $""--
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTH RIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 2 TO THE EXISTING PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND ATKINS NORTH
AMERICA, INC. DATED SEPTEMBER 23, 2011, FOR THE BAYSHORE
NEIGHBORHOOD NO. 8 RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT-
CENTRAL BAYSHORE (PACKAGE A), LOWER NORTH BAY ROAD (PACKAGE
B), AND LAKE PANCOAST (PACKAGE C) PROJECTS, FOR ADDITIONAL
RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A PERIOD OF EIGHT
(8) MONTHS, IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $234,409
AND AN ADDITIONAL AMOUNT OF $6,950 FOR REIMBURSABLES EXPENSES,
FOR A TOTAL AMOUNT OF $241,359, WITH PREVIOUSLY APPROPRIATED
FUNDING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Value and Timely Delivery of Quality Capital Projects.
FUNDING
Funding in the amount of $241 ,359 has been previously appropriated in the Capital Budget, as
follows:
$ 48,272
$ 59,012
$ 13,396
$ 22,325
$ 98.354
Total $241,359
BACKGROUND
Pay-As-You-Go-Account 302
Water and Sewer Bonds 2000S -Account 424
Water and Sewer Enterprise Fund -Account 425
Stormwater Enterprise Fund -Account 427
Stormwater LOC -Account 429
On February 1, 2010, the City of Miami Beach issued ITB No. 18-09/10 for construction of
right-of-way improvements for Bayshore Neighborhood No. 8 Central Bayshore (Package A)
and Lake Pancoast (Package C). The Mayor and City Commission awarded this ITB to Lanzo
Construction Co. of Florida (LCC) at its January 19, 2011 meeting. The project provided for
neighborhood right-of-way improvements including the installation of water mains, storm water
infrastructure, sidewalk restoration, landscaping, irrigation, and resurfacing of existing
roadways. The project time in the contract called for a total of 730 calendar days.
Commission Memorandum
Bayshore Packages A & C-Atkins Norlh America -Amendment No. 2
June 5, 2013
Page 2 of 3
On July 13, 2011, the City of Miami Beach adopted Resolution No. 2011-27682, authorizing
the Mayor and City Clerk to execute a Professional Services Agreement with Atkins North
America, Inc. (Atkins) pursuant to Request for Qualifications (RFQ) No. 36-10/11, for Resident
Project Representative Services (RPR), in the amount of $544,000, including reimbursable
expenses, for a period of 26 months for the Neighborhood No. 8 -Central Bayshore (Package
A), Lower North Bay Road (Package B) and Lake Pancoast (Package C) projects.
On March 14, 2013, Amendment No. 1 to the Professional Services Agreement with Atkins
was executed by the City Manager in the amount of $23,925 to provide management support
services related to cost analysis, permitting management and monitoring for phase II work at
Central Bayshore (Package A).
The City of Miami Beach adopted Resolution No. 2013-28162 on March 13, 2013, authorizing
the Mayor and City Clerk to execute Amendment No. 2 to the construction contract between
the City of Miami Beach and LCC, for additional scope toward the Central Bayshore
improvement project. This additional scope extended the construction schedule for a period of
one hundred and sixty-eight (168) calendar days.
In addition to the aforementioned extended time, LCC has also been awarded an additional
seventy-six (76) calendar days via change orders for additional work related to unforeseen
conditions and rain delays.
The total additional time approved as related to Resolution No. 2013-28162 and the Change
Orders to date amount to approximately eight (8) months. It will be necessary to approve the
cost for additional Resident Project Representative Services, in order to extend Atkins'
services beyond the original construction contract time.
ANALYSIS
The RPR's duties and responsibilities include general coordination and communication with
the City, the City's Architect/Engineer (A/E) Consultant and the Contractor; attend and
participate in the Pre-Construction Meeting with the City as well as all project progress
meetings; conduct field inspections on a daily basis throughout the course of the project;
monitor specialty AlE Consultant site visits; prepare daily reports; provide photographic
records of construction activities; review materials and workmanship of the project and report
to the City any deviations from the Contract Documents; monitor delivery of materials to the
job site; review shop drawings; issue non-compliance notices when required; identify any
existing facilities damaged by the contractor; perform independent review of any change
orders submitted by the contractor; coordinate requests for information with the AlE
Consultant; monitor progress of construction and ensure the Contractor's adherer.1ce to the
schedule; verify pay requisition quantities and sign off on all pay requisitions; coordinate
various tests for quality control of the project; monitor record drawing mark-ups; recognize
hazards while in the normal conduct of onsite business; review and monitor the Contractor's
adherence to an acceptable quality control program; keep a log of all forced work efforts
related to a disputed change order; verify compliance with the Maintenance of Traffic (MOT)
plan in the field; forward water main shutdown requests to the City; verify substantial
completion; and attend "walk-through" inspections of the work; attend and participate in a final
completion walk-through and inspection and prepare a final Certificate for Payment.
Commission Memorandum
Bayshore Packages A & C-Atkins North America -Amendment No. 2
June 5, 2013
Page 3 of3
The base contract time for these services was for a period of 26 months commencing upon the
second notice to proceed issued to the Contractor on October 31, 2011. The construction
schedule of the project was extended for a period of approximately eight (8) months. This was
due to extensions of time awarded to the contractor via change orders for additional work
related to unforeseen conditions, rain delays, and additional scope approved under Resolution
No. 2013-28162.
The City finds the Not-to-exceed amount of $241 ,359 to be fair and reasonable. The
extension of services will be for an additional eight (8) months to be added to the original
contract duration.
CONCLUSION
The Administration recommends that a Resolution of the Mayor and Commission of the City of
Miami Beach, Florida, authorizing the Mayor and City Clerk to execute Amendment No. 2, to
the existing Agreement between the City of Miami Beach and Atkins North America, Inc. dated
September 23, 2011, for a period of eight (8) months, to provide additional Resident Project
Representative Services for the Bayshore Neighborhood No. 8A -Central Bayshore right-of-
way project in the negotiated, not to exceed amount of $234,409, and an additional amount of
$6,950 for reimbursable expenses, for a total amount of $241 ,359; with previously
appropriated funding.
Exhibit A: Amendment No. 2
Schedule A, Scope of Services and
Schedule B, Fee Schedule
JLM/JMT/DM/EB
F:\T _Drive\AGENDA\2013\June 5\Bayshore-Atkins\Atkins -Amendment No. 2 -MEMO.docx
EXHIBIT A
AMENDMENT NO. 2
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
ATKINS NORTH AMERICA, INC.,
FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR THE
BAYSHORE NEIGHBORHOOD NO.8-CENTRAL BAYSHORE (PACKAGE A), LOWER
NORTH BAY ROAD (PACKAGE B), AND LAKE PANCOAST (PACKAGE C) RESIDENT
PROJECT REPRESENTATIVE SERVICES
DATED SEPTEMBER 23,2011
SAID AMENDMENT FOR ADDITIONAL RESIDENT PROJECT REPRESENTATIVE
SERVICES IN THE NOT-TO-EXCEED AMOUNT OF $241,359 FOR THE CENTRAL
BAYSHORE (PACKAGE A) AND LAKE PANCOAST (PACKAGE C) PROJECT
This Amendment to the Agreement made and entered this __ day of , by and
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and Atkins North America, Inc., a Florida Corporation having its
principal office at 4030 West Boy Scout Boulevard, Suite 700, Tampa, Florida, 33607 (hereinafter
referred to as CONSULTANT).
RECITALS
WHEREAS, on July 13, 2011, the Mayor and City Commission adopted Resolution No.
2011-27682 authorizing the execution of a Professional Services Agreement with Atkins North
America, Inc., (CONSULTANT) in the lump sum amount of $544,000, including reimbursable
expenses for Resident Project Representative Services for Neighborhood No. 8 Central Bayshore
(Package A), Lower North Bay Road (Package B), and Lake Pancoast (Package C) (the Project);
and
WHEREAS, the Project includes Resident Project Representative Services for a period of 26
months; and
WHEREAS, on March 14, 2013, Amendment No. 1 to the Agreement was executed by the
City Manager, approving additional Resident Project Representative services to provide
management support services related to cost analysis and design and permitting management and
monitoring for the Phase II work at Central Bayshore, in the not-to-exceed amount of $23,925; and
WHEREAS, on March 13, 2013, the Mayor and City Commission adopted Resolution No.
2013-28162, approving Amendment No. 2 to the Construction Contract for Central Bayshore
(Package A), for additional scope associated with Phase II work and a time extension of 168 days;
and
WHEREAS, the additional scope associated with Phase II work requires additional resident
project representative services; and
WHEREAS, additional Resident Project Representative services are necessary due to
additional scope added to the Construction Contract via change orders for additional work related to
unforeseen conditions and rain delays, which extended the original project completion date by 76
days; and
WHEREAS, the additional scope associated with Phase II work and the approved change
orders have extended the Construction Completion date by approximately eight (8) months; and
WHEREAS, this Amendment No.2 to the Agreement in the amount of $241,359 will provide
additional Resident Project Representative services for a period of approximately eight (8) months;
and
WHEREAS, City staff have evaluated the Consultant's cost proposal and are in agreement
that the proposal is fair and reasonable; and
WHEREAS, Amendment No. 2 to the Agreement, will revise the total contract sum to a not-
to-exceed total of $809,284.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No.
2.
2. MODIFICATIONS
The Agreement is amended to include "Schedule A-2", which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 2.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST:
Rafael Granado
City Clerk
ATTEST:
TITLE:
Print Name
F \ r_Orive\J\GEND/\\201
CITY OF MIAMI BEACH
By ________________________ ___
Matti Herrera Bower
Mayor
CONSULTANT:
ATKINS NORTH AMERICA, INC.,
By ________________________ ___
TITLE:
Print Name
SCHEDULE A-2
1. ADDITIONAL RESIDENT PROJECT REPRESENTATIVE SERVICES
Task 1.0 -Additional Resident Project Representative Services for a period of
approximately eight (8) months, related to extensions of time awarded to the Contractor
via change orders for additional work related to unforeseen conditions, rain delays, and
additional scope related to Phase II-Central Bayshore (Package A). See attached Atkins
proposal dated May 23, 2013.
2. PAYMENT AND COMPENSATION
The scope of services described in this amendment shall be performed for a not-to-exceed
amount of $241 ,359. Invoicing shall be as referenced in the original agreement. Consultant's
request for additional services is attached for reference purposes.
Compensation
Original Agreement
Amendment No. 1
Amendment No. 2
Total Revised Agreement
$544,000
$ 23,925
$241.359
$809,284
I
May 23, 2013 (Revised)
Mr. Edward Baldie, LEED AP
Capital Projects Coordinator
Capital Improvement Projects Office
City of Miami Beach
Atkins North America, Inc.
2001 Northwest 1 07th Avenue
Miami, Florida 33172-2507
Telephone: + 1.305.592. 7275
www.atkinsglobal.comfnorthamerica
Submitted Via E-Mail
RE: City of Miami Beach • Central Bayshore (Package A) and Lake Pancoast
(Package C)-Amendment No. 2 -Additional Services Cost Proposal
Dear Edward:
Per your request and based on our discussions, following is our revised budget proposal
for the additional services related to added scope via change orders as well as additional
services related to Phase II scope of work.
Atkins' fee proposal is as follows (Refer to Attachment for detailed breakdown):
Atkins understands the importance of this task for the City of Miami Beach and it is
thoroughly confident that it can provide support services that will enhance the City's vision
of providing quality construction projects. Thank you for the opportunity to once again
provide you with our services for this project Please do not hesitate to contact me with
any questions or comments.
Regards,
Juan Alfonso, Assoc. AlA
Assoc. VP/Group Manager
wl Attachments
Cc: Mr. David Martinez, PE-City of Miami Beach
Ms. Maria Cerna -City of Miami Beach
File
KINS
AMENDMENT No. 2 -Change Order/Phase II Additional Services
Task:
1.0
May 23,2013
Scope/Assumptions:
-Budget hours are based on Contractor's approved time request for Change Order scope of work. (76 CO's)
-Budget hours are based on Contractor's approved time request for Phase II scope of work. (168 CO's)
-Hourly rates are based on schedule C Hourly Billing rate schedule. Note: Since senior construction
manager and Construction manager rates are not included in said schedule, comparable hourly rates
-Reimbursable expenses are related to company vehicle, maintenance and safety equipment expenses, to be billed on a
monthly basis with back-up.
RESOLUTION TO BE SUBMITTED
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Electing Commissioner Edward L. Tobin, Group V, As Vice-Mayor For A Term Commencing
On July 1, 2013 And Terminating On October 31, 2013, Or On Such Date When A New Vice-Mayor Is
Thereafter Elected.
Key Intended Outcome Supported:
N/A.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The City Commission has established a policy of rotating the position of Vice-Mayor every four ( 4) months.
Since 1994, the rotation has been by Commission Group numbers in the following sequence, Group I, II,
Ill, IV, V, and VI.
Based on this direction, the next Vice-Mayor Group is Group V. The term for the next Vice-Mayor is July 1,
2013 and terminating on October 31, 2013. Commissioner Edward L. Tobin (Group V) is next in the
rotation to serve as Vice-Mayor.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 N/A N/A
D 2
3
4
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin
Si n-Offs:
Department Director Assistant City Manager
#-----+----------------------4------++--------------~
Rafael E. G/n Clerk
T:\AGENDA\2013\June 5\Vice-Mayor\vice-mayor-SUM.doc
MIAMI BEACH AGENDA ITEM ___,C.,......7_D __
DATE ............:::'-~""-S:_/_:3_
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ELECTI G COMMISSIONER EDWARD L. TOBIN,
GROUP V, AS VICE-MAYOR, FOR A TERM COMMENCING ON JULY 1, 2013
AND TERMINATING ON OCTOBER 31,2013, OR ON SUCH DATE WHEN A
NEW VICE-MAYOR IS THEREAFTER ELECTED.
ANALYSIS
The City Commission has established a policy of rotating the position of Vice-Mayor every
four (4) months. Since 1994, the rotation has been by Commission Group number in the
following sequence, Group I, II, Ill, IV, V, and VI.
Based on this direction, the next Vice-Mayor Group is Group V. The term for the next Vice-
Mayor is July 1, 2013 through October 31, 2013. Commissioner Edward L. Tobin (Group V)
is next in the rotation to serve as Vice-Mayor.
JLM/REG
T:\AGENDA\2013\June 5\Vice-Mayor\vice-mayor.cm.doc
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ELECTING COMMISSIONER EDWARD L. TOBIN,
GROUP V, AS VICE-MAYOR, FOR A TERM COMMENCING ON JULY 1, 2013,
AND TERMINATING ON OCTOBER 31,2013, OR ON SUCH DATE WHEN A NEW
VICE-MAYOR IS THEREAFTER ELECTED.
WHEREAS, the Mayor and City Commission established a policy of rotating the position of
Vice-Mayor every four months; and
WHEREAS, for the term commencing on July 1, 2013 and terminating on October 31, 2013,
the Mayor and City Commission herein elect Commissioner Edward L. Tobin as Vice-Mayor.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that Commissioner Edward L. Tobin is hereby elected
as Vice-Mayor of the City of Miami Beach, Florida, for a term commencing on July 1, 2013 and
terminating on October 31, 2013, or on such date when a new Vice Mayor is thereafter elected.
PASSED and ADOPTED THIS 51h day of June 2013.
"
ATTEST:
RAFAEL E. GRANADO,
CITY CLERK
T:\AGENDA\2013\June 5\Vice-Mayor\vice-mayor-RES.doc
MATTI HERRERA BOWER,
MAYOR
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title·
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving, By 5/ih
Vote, The Competitive Bidding Requirement, Finding Such Waiver To Be In The Best Interest Of The
City, And Approving The Purchase Of Two (2) Ford F-450 Trucks In The Amount Of $77,056, From Duval
Ford, From Contract No. 12-10-0905; One (1) Ford Expedition XL SUV, In The Amount Of $38,012, And
One (1) Ford F-250 Truck, In The Amount Of $27,827, From Duval Ford, From Contract No. 12-20-0905;
And Two (2) Traumahawk Ambulances From ETR, L.L.C., In The Amount Of $492,514, From Contract
No. 11-1 0-1202; Through The Florida Sheriffs Association.
Key Intended Outcome Supported:
Ensure safety and appearance of building structures and sites; Increase satisfaction with family
recreational activities; and Increase community satisfaction with City government.
Supporting Data (Surveys, Environmental Scan, etc.):
The four (4) non-ambulance vehicles being replaced have exceeded their life expectancy and currently
average 2.2 years, or 44% beyond their originally projected replacement date, with maintenance and
repair expenses to date, as a percent of vehicle and equipment original acquisition cost, averaging 48%.
Life-to-date maintenance and repair expenses for two (2) rescue units to be replaced total $89,055 and
$82,771, respectively, representing approximately 60% of the original cost of the units. They also do not
meet current National Fire Protection Association standards. 97% of residents and 95% of business rated
Fire services as excellent or good. 96% of residents and 93% of business rated EMR as excellent or
QOOd.
Item Summary/Recommendation:
Based on approved funding, the Fleet Management Division ("Fleet Management") purchases vehicles for
all City of Miami Beach departments and divisions. The City has historically pursued the purchase of
vehicles through competitively awarded contracts by the State of Florida (State) and the Florida Sheriffs
Association (FSA). Both the State and the FSA have staff dedicated to the complex tasks of developing
specifications, aggregating volume from agencies across the state, competitively soliciting awards and
managing contracts used by most public agencies in the State for the purchase of vehicles. Through the
use of these contracts, the City benefits from the expertise and staff resources of the State and the FSA
and the leveraged buying power of public agencies in the State, resulting in cost-effective vehicle
purchases.
In the due diligence process, vehicle pricing from the FSA and State contracts, both competitively
awarded contracts, were analyzed. However, as the FSA is not one of the agencies named in the City
code as an agency from whose contracts piggyback purchases may be exercised, the City Attorney's
Office has determined that approval of purchases from the FSA contract will require the waiver of
competitive bidding requirements, by 5fih vote. Accordingly, this is a request for the City Commission to
approve utilizing the competitively awarded FSA contract numbers 12-10-0905, 12-20-0905, and 11-10-
1202 for the purchase of those vehicles noted above.
Based on the analysis of the need for vehicles by various City Departments, the due diligence of staff,
and pricing available through competitively awarded contracts, it is recommended that the City
Commission approve the purchases of the six vehicles from the FSA contracts as the most cost-effective
alternative identified. In addition to the cost-effective pricing, purchases through the FSA contracts will
allow the City to benefit from subject-matter expertise and dedicated staff resources of the FSA.
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND THE CITY COMMISSION APPROVE THE
PURCHASE OF VEHICLES LISTED HEREIN THROUGH THE REFERENCED FSA CONTRACT.
Fmanc1al Information· Source=!}:: Amount
Funds: · 1 $635,409
08 I Total $6-:tJ: Ana
City Clerk's Office Legislative Tracking:
JJF/JCC Public Works, Ext. 3601
MIAMI BEACH
Account
Fleet Management FY 2012/13 Account No. 510-6173-00673
AGENDA ITEM _(.,::.........:.7..::.£=--
DATE {p-)-1_3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
C MMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND APPROVING THE PURCHASE OF TWO (2) FORD F-450 TRUCKS IN THE
AMOUNT OF $77,056, FROM DUVAL FORD, FROM CONTRACT NO. 12-10-0905; ONE
(1) FORD EXPEDITION XL SUV, IN THE AMOUNT OF $38,012, AND ONE (1) FORD F-
250 TRUCK, IN THE AMOUNT OF $27,827, FROM DUVAL FORD, FROM CONTRACT
NO. 12-20-0905; AND TWO (2) TRAUMAHAWK AMBULANCES FROM ETR, L.L.C., IN
THE AMOUNT OF $492,514, FROM CONTRACT NO. 11-10-1202; THROUGH THE
FLORIDA SHERIFFS ASSOCIATION.
ADMINISTRATION RECOMMENDATION
Approve the purchases.
FUNDING
Funding is available from the following source:
Fleet Management Fund, previously appropriated in $635,409.00
FY 2012/13 Capital Budget (Account No. 510-6173-000673):
BACKGROUND AND ANALYSIS
The Fleet Management Division ("Fleet Management") provides vehicles and equipment for
all City of Miami Beach departments and divisions. In coordination with the various
departments, Fleet Management develops a list of replacement vehicles and equipment
which is submitted to the Commission for funding during the City's budget process each
fiscal year. Replacement considerations are based on a combination of factors that include
age, condition, maintenance/repair/collision expenses, and operating environment. The list
of replacement vehicles and equipment, as well as any new vehicles and equipment
submitted by a department as part of a service level enhancement initiative, are subject to
approval by the City Commission during the annual budget process.
Upon approval of funds, the City has historically pursued the purchase of vehicles through
competitively awarded contracts by the State of Florida (State) and the Florida Sheriffs
Commission Memorandum
Request for Approval of Vehicles from FSA Contract Nos. 12-10-0905, 12-20-0905 & 11-10-1202
Page 2 of4
Association (FSA). The State, through its Department of Management Services,
competitively awards a comprehensive vehicle contract yearly to be used by all agencies
and political subdivisions of the State. The FSA also competitively awards vehicle contracts
yearly, based on the requirements of law enforcement and emergency response agencies
state-wide, for use by the agencies and political subdivisions in the State. The FSA, founded
in 1893 to promote effective law enforcement and public safety programs, is one of the
largest law-enforcement associations in the nation. Both the State and the FSA have staff
dedicated to the complex tasks of developing specifications, aggregating volume from
agencies across the state, competitively soliciting awards and managing contracts used by
most public agencies in the State for the purchase of vehicles. Unlike the State and the
FSA, the City does not have the internal expertise, staffing resources or buying power of
these agencies. Nonetheless, through the use of these contracts, the City benefits from the
expertise and staff resources of the State and the FSA and the leveraged buying power of
public agencies in the State, resulting in cost-effective vehicle purchases.
Vehicles
The table below demonstrates the pricing from the FSA contracts is more cost-effective than
the pricing from the State contract. Ambulances are not available in the State contract.
State of Florida Florida Sheriffs Association
12-10-0905 112-20-0905 I
Description Qty 071-000-13-1 11-10-1202
Price Tot ... Price Tot"'•
2013 Ford F-450
Truck, 4x2 2 $41,231.00 $82,462.00 $38,528.00 $77,056.00
(Parks-Greenspace)
2013 Ford Expedition
XLSUV 1 $38,020.00 $38,020.00 $38,012.00 $38,012.00
(Fire -Rescue)
2013 Ford F-250
Truck, Crew Cab, 4x4 1 $27,834.40 $27,834.40 $27,827.00 $27,827.00
(Fire-Rescue)
Total -Trucks: 4 ! d'otA0,316.00 $142,895.00
Traumahawk
Ambulance 2 Not Available $246,257.00 $492,514.00
(Fire-Rescue)
T. ~. "· ~ Cl:.tlQ? ,514.00 ,.., .. ., . ...............
GRAND TOTAL: 6 ~e~~,409.oo
The four (4) non-ambulance vehicles being replaced have exceeded their life expectancy
and currently average 2.2 years, or 44% beyond their originally projected replacement date,
with maintenance and repair expenses to date, as a percent of vehicle and equipment
original acquisition cost, averaging 48%. Fire Department vehicle #1014 (SUV) is being
replaced by an F-250 Truck that will be outfitted with a compartmentalized utility box
uniquely designed to carry equipment in a safe and organized manner. Vehicle #1014 will
be kept as a back-up unit (refer to table below).
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Commission Memorandum
Request for Approval of Vehicles from FSA Contract Nos. 12-10-0905, 12-20-0905 & 11-10-1202
Page 3 of4
o!S
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·;: "' "' Q) C'G 0 Q) ::i "S cu_.. 0 0 .....; >-:!E CJ :!E ... Q. ~ "' ~ .... () () "S Q) c: Q) Q) ~ ~ c c .... ... Q)
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Parks -0 Ford F-450 Dump Body 35,873 7 $22,042 $2,444 $3,175 Green space 0 Truck N
Parks-Dump Body
1 $1 ,6o2 Ford F-450 72,029 7 3.1 $23,906 $7,066 Greenspace Truck
Fire -Ford Expedition SUV4WD 46,187 5 1.3 $11,692 $1,864 $1 '162 Rescue
Fire -I~ Ford Expedition suv 28,377 5 1.3 $5,659 $1,902 $1,233 Rescue 4WD
Rescue Vans
.....; c:
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$700
$700
$350
$675
The two (2) TraumaHawk Ambulances replace two (2) International Rescue Units that were
placed into service in 2005, and are no longer cost-effective to maintain and operate. Life-
to-date maintenance and repair expenses for the rescue units to be replaced (#1 024 and
#1025) total $89,055 and $82,771, respectively, representing approximately 60% of the
original cost of the units to be replaced. They also do not meet current National Fire
Protection Association standards.
The Fire Department maintains a fleet of nine Rescue Vehicles to provide for six front line
units and three reserve units at all times. The reserve units are used when preventative
maintenance and/or emergency repairs are being performed on the front line units and when
special events/emergency staffing is necessary (i.e. hurricanes, spring breaks, Memorial
Day, etc.). The two (2) new rescue vans will be placed as frontline units and the two (2)
oldest units, presently serving as frontline units, shall be placed in reserve status. The new
units have the same chassis as the ones being replaced to promote consistency in the fleet
and standardize operations. This uniformity shortens maintenance time on the vehicles, and
also reduces the need to maintain additional parts in inventory from different manufacturers.
Following is a partial list of State of Florida municipalities and counties utilizing the FSA
contract for the purchase of rescue equipment:
• Alachua County Fire Rescue
• Brevard County Fire Rescue
• Charlotte County Fire Rescue
• Davie Fire Rescue
• Desoto County Fire Rescue
• Fernandina Beach Fire Rescue
and aft
Commission Memorandum
Request for Approval of Vehicles from FSA Contract Nos. 12-10-0905, 12-20-0905 & 11-10-1202
Page 4 of4
• Islamorada Fire Rescue
• Indian River County Fire Rescue
The Miami Beach Fire Department is currently only one of nine fire departments nationwide
that hold both Class 1 rating from the National Insurance Office and International
Accreditation from the Center for Public Safety Excellence. Achieving these ratings has
lowered the cost of fire insurance premiums for the residents of Miami Beach. The purchase
of the new equipment will allow the Fire Department to maintain the same number of
vehicles in its fleet and continue its Class 1 and International Accreditation ratings.
Since the FSA is not one of the agencies named in the City code as an agency from whose
contracts piggyback purchases may be exercised, the City Attorney's Office has determined
that approval of purchases from FSA contracts will require the waiver of competitive bidding
requirements by a 5/7 1h vote. Accordingly, this is a request for the City Commission to
approve utilizing the competitively awarded FSA Contracts 12-1 0-0905, 12-20-0905, and 11-
10-1202, for the purchase of those vehicles noted above.
CONCLUSION
Based on the analysis of the need for vehicles by the various City Departments, the due
diligence of staff, and pricing available through competitively awarded contracts established
by the State and the FSA, it is recommended that the Mayor and City Commission waive by
5/th vote, the formal competitive bidding requirement, finding such waiver to be in the best
interest of the City, and approve the purchase of six (6) vehicles at a total cost of $635,409,
from Florida Sheriffs Association Contract Numbers 12-10-0905 and 12-20-0905, and 11-
10-1202.
JLM/MT/~A~JC
T:IAGENDA\2013\June 5\Fieet • FSA Vehicle Purchase SUMM 2013-06-05.docx
\1\le to fo of! ,/vho
RESOLUTION NO. -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7TH VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE
IN THE BEST INTEREST OF THE CITY, AND APPROVING THE
PURCHASE OF TWO (2) FORD F-450 TRUCKS IN THE AMOUNT OF
$77,056, FROM DUVAL FORD, FROM CONTRACT NO. 12-10-0905; ONE
(1) FORD EXPEDITION XL SUV, IN THE AMOUNT OF $38,012, AND ONE
(1) FORD F-250 TRUCK, IN THE AMOUNT OF $27,827, FROM DUVAL
FORD, FROM CONTRACT NO. 12-20-0905; AND TWO (2) TRAUMAHAWK
AMBULANCES FROM ETR, L.L.C., IN THE AMOUNT OF $492,514, FROM
CONTRACT NO. 11-10-1202; THROUGH THE FLORIDA SHERIFFS
ASSOCIATION.
WHEREAS, upon approval of funds, the City has historically pursued the purchase of
vehicles through competitively awarded contracts by the State of Florida (State) and the Florida
Sheriffs Association (FSA); and
WHEREAS, the State, through its Department of Management Services, competitively
awards a comprehensive vehicle contract yearly to be used by all agencies and political
subdivisions of the State; and
WHEREAS, the FSA also competitively awards a vehicle contract yearly, based on the
requirements of law enforcement agencies State-wide, for use by law enforcement and political
subdivisions of the State; and
WHEREAS, the City benefits from the expertise and staff resources of the State and the
FSA and the leveraged buying power of public agencies in the State, resulting in cost-effective
vehicle purchases; and
WHEREAS, in some cases, the City has the opportunity to purchase a number of
vehicles more cost effectively by utilizing the FSA contract versus utilizing the State contract;
and
WHEREAS, since the City Code does not explicitly allow for purchase from the FSA,
approval of purchases from FSA Contract Nos. 12-10-0905, 12-20-0905, and 11-10-1202 for six
(6) vehicles at a total cost of $635,409 will require the waiver of competitive bidding, by a 5/ih
vote.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
waive, by 5/7 1h vote, the competitive bidding requirement, finding such waiver to be in the best
interest of the City, and approve the purchase of two (2) Ford F-450 trucks in the amount of
$77,056, from Duval Ford, from Contract No. 12-10-0905; one (1) Ford Expedition XI SUV, in
the amount of $38,012, and one (1) Ford F-250 truck, in the amount of $27,827, from Duval
Ford, from Contract No. 12-20-0905; and two (2) Traumahawk Ambulances from Etr, L.L.C., in
the amount of $492,514, from Contract No. 11-10-1202; through The Florida Sheriffs
Association.
PASSED AND ADOPTED this 5th day of June, 2013.
ATTEST:
Rafael Granado, City Clerk
Date
T:\AGENDA\2013\June 5\Fieet-FSA Vehicle Purchases RESO 2013-06-05 docx
Matti Herrera Bower, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving by 5/7"' vote, the formal competitive bidding requirements, finding such waiver to
be in the City's best interest, and authorizing the Mayor and City Clerk to execute an agreement with
Cassidian Communications, Inc., for an initial term of two (2) years, with the option to renew for two
(2} additional years, in the annual amount of $12,415.
Key Intended Outcome Supported:
Improve process through Information Technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
The City has been using a citizen notification system, formerly called Reverse 911 (R911) which was
upgraded to the Communicator NXT product line (CNXT), since 2003. In 2003, R911 worked on a
server that used 24 phone lines to deliver a customizable recorded message to the citizens of Miami
Beach. The R911 system lets the user draw a boundary on a map of Miami Beach, record an audio
message, and then send it to all the landline telephone numbers within the boundary drawn on the
map. Since R911 was purchased, the system was used to deliver numerous emergency messages
such as hurricane evacuation notices and mandatory boil water orders resulting from water main
breaks.
Delivering a one minute message citywide to the over 35,000 numbers in the AT&T database using 24
phone lines took multiple days. It was possible for an important message to become irrelevant before
the system was done delivering it. To address this challenge, the R911 system was upgraded to the
CNXT system. This upgrade allowed the CNXT system to be hosted by the vendor so that it now
used thousands of phone lines, instead of the 24 it previously used, to deliver its phone calls. After
the upgrade, delivering a citywide message to the over 35,000 numbers in the AT&T database took
hours instead of days.
The Police Department currently uses a module from the CNXT product line that allows them to
launch call campaigns to telephone number lists that they have created and configured, based on
function, for their different callout scenarios (SWAT, Command Staff, etc.).
The Finance Department uses a module from the CNXT product line that allows them to load the list
of telephone numbers of water utility accounts that are about to be disconnected in order to send out
final notices before disconnection. The Finance Department has indicated that using the system has
allowed them to increase their collections and has reduced the number of disconnect orders issued.
The CNXT system also has a module that allows anyone interested in receiving notification calls to
their cellphone, to register the number and click on a map to associate the number with a location so
that audio messages relevant to that location are sent to their cellphone in addition to the call to the
landline associated with the location.
Financial Information:
Source of Amount Account
Funds: 1 $12,415 550-1750-000325 Information Technology
4i 2
• 3
1 Total $12,415
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Gladys Gonzalez -5775
Sign-Offs:
Department Dir
GG
T:\AGENDA\2013\Aprii17\CofT!
MIAMI BEACH AGENDA ITEM _C_7_F __
DATE (,-'S-1..3
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M mbers of he City Commission
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVING, B A 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH CASSIDIAN COMMUNICATIONS, INC., FOR AN INITIAL TERM
OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
YEARS, IN THE ANNUAL AMOUNT OF $12,415.
FUNDING
$12,415 550-1750-000325 -Information Technology Department FY 12/13, funding for future
years will be included in the future year budget requests.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve process through Information Technology.
BACKGROUND
The City has been using a citizen notification system, formerly called Reverse 911 (R911) which
was upgraded to the Communicator NXT product line (CNXT), since 2003. In 2003, R911
worked on a server that used 24 phone lines to deliver a customizable recorded message to the
citizens of Miami Beach. R911 used a database, purchased from AT&T, of all listed and
unlisted numbers with geographic coordinates matched to their service address. The
purchased database could only be used for this citizen notification system. The R911 system
lets the user draw a boundary on a map of Miami Beach, record an audio message, and then
send it to all the landline telephone numbers within the boundary drawn on the map. Since
R911 was purchased, the system was used to deliver numerous emergency messages such as
hurricane evacuation notices and mandatory boil water orders resulting from water main breaks.
The system worked well, but one of the challenges it presented is that of delivering a citywide
message in a timely manner.
Delivering a one minute message citywide to the over 35,000 numbers in the AT&T database
using 24 phone lines took multiple days. It was possible for an important message to become
irrelevant before the system was done delivering it. To address this challenge, the R911 system
was upgraded to the CNXT system. This upgrade allowed the CNXT system to be hosted by
the vendor so that it now used thousands of phone lines, instead of the 24 it previously used, to
Resolution Waiving Competitive Bidding for Cassidian Communications
City Commission Meeting
June 5, 2013
Page 2of2
deliver its phone calls. After the upgrade, delivering a citywide message to the over 35,000
numbers in the AT&T database took hours instead of days.
Cassidian Communications is the inventor, owner, installer, trainer, and support provider of the
R911 and CNXT product lines. CNXT is available for any department to use but is mainly used
by the following departments at the city of Miami Beach: City Manager's Office, Police
Department, Fire Department, and Public Works Department. CNXT's use is coordinated
through the IT Department with City Manager approval required for each session launched.
The Police Department currently uses a module from the CNXT product line that allows them to
launch call campaigns to telephone number lists that they have created and configured, based
on function, for their different callout scenarios (SWAT, Command Staff, etc.).
The Finance Department uses a module from the CNXT product line that allows them to load
the list of telephone numbers of water utility accounts that are about to be disconnected in order
to send out final notices before disconnection. The Finance Department has indicated that
using the system has allowed them to increase their collections and has reduced the number of
disconnect orders issued.
The CNXT system also has a module that allows anyone interested in receiving notification calls
to their cellphone, to register the number and click on a map to associate the number with a
location so that audio messages relevant to that location are sent to their cellphone in addition
to the call to the landline associated with the location.
CONCLUSION
In order to ensure that the City Departments and the other City organizations are able to
continue to use the citizen's notification system that has been configured and set up to function
as required by the departments, the Administration recommends the Mayor and City
Commission adopt this resolution waiving by 5/ih vote, the formal competitive bidding
requirements, finding such waiver to be in the City's best interest.
JLM/JMT/GG
C:\DATA\Reverse 911 & cassidian\waiver of competitive bid\Cassidian Waiver of Comp Bid-memo.docx
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE
FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH
WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH
CASSIDIAN COMMUNICATIONS, INC., FOR AN INITIAL TERM OF TWO
(2) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
YEARS, IN THE ANNUAL AMOUNT OF $12,415.
WHEREAS, the City has been using a citizen notification system, formerly called
Reverse 911 (R911) which was upgraded to the Communicator NXT product line (CNXT), since
2003; and
WHEREAS, the R911 system lets the user draw a boundary on a map of Miami Beach,
record an audio message, and then send it to all the landline telephone numbers within the
boundary drawn on the map; and
WHEREAS, delivering a one minute message citywide to the over 35,000 numbers in the
AT&T database using R911 took multiple days; and
WHEREAS, to address this challenge, the R911 system was upgraded to the CNXT
system; and
WHEREAS, after the upgrade, delivering a citywide message to the over 35,000
numbers in the AT&T database took hours instead of days; and
WHEREAS, Cassidian Communications is the inventor, owner, installer, trainer, and
support provider of the R911 and CNXT product lines; and
WHEREAS, the Police Department currently uses a module from the CNXT product line
that allows them to launch call campaigns to telephone number lists that they have created and
configured, based on function, for their different callout scenarios (SWAT, Command Staff,
etc.); and
WHEREAS, the Finance Department uses a module from the CNXT product line that
allows them to load the list of telephone numbers of water utility accounts that are about to be
disconnected in order to send out final notices before disconnection; and
WHEREAS, the CNXT system also has a module that allows anyone interested in
receiving notification calls to their cellphone, to register the number and click on a map to
associate the number with a location so that audio messages relevant to that location are sent
to their cell phone in addition to the call to the landline associated with the location.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/7 1h vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorize the Mayor and City Clerk to execute
an agreement with Cassidian Communications, Inc., for an initial term of two (2) years, with the
option to renew for two (2) additional years, in the annual amount of $12,415.
PASSED and ADOPTED this----day of June, 2013.
ATTEST:
RAFAEL GRANADO, CITY CLERK
MATTI HERRERA BOWER
MAYOR
T:\AGENDA\2013\June 5\Cassidian Waiver of Comp Bid -reso docx
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving by 5/7'" vote, the formal competitive bidding requirements, finding such waiver to
be in the City's best interest, and authorizing the Mayor and City Clerk to execute an agreement with
AT&T to add Centrex services to the AT&T Master Service Agreement for a term of three (3) years, in
the annual amount of $183,000.
Key Intended Outcome Supported:
Improve process through Information Technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BeiiSouth) for over 25 years. Centrex is a type of phone line service providing switching at the central
office instead of at the customer's premises. Centrex has built-in redundancy and 24-hour monitoring
and maintenance. It uses the power of the AT&T state-of-the-art network to offer a customizable,
feature-rich service. Centrex service is utilized by the City for alarm lines, elevator lines, individual
extensions for incoming calls outside of the City's phone system, and as backup lines for our
telephone system's remote shelves. AT&T owns and manages all the communications equipment and
software necessary to implement the Centrex service and then sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-month
billing since the previous service agreement recently expired. AT&T has requested that the City sign
a letter of Election renewing the Centrex Service Agreement for a 3 year term. Centrex services are
operational at most City facilities and AT&T has provided the services in a satisfactory manner for
over 25 years.
In order to ensure that the City Departments are able to continue to use Centrex lines that have been
configured and set up to function as required by the departments, the Administration recommends the
Mayor and City Commission adopt this resolution waiving by 5/ih vote, the formal competitive bidding
requirements, finding such waiver to be in the City's best interest.
Account
550-1750-000316 Information Technology
$183,000
Cit Clerk's Office Le islative Trackin
Gladys Gonzalez -5775
City Manager
GG
\Apr!I17\Commission Summary-Waiver Comp Bid-Food Snacks-All departments 4-17-13.doc
MIAMI BEACH AGENDA ITEM
DATE
m MIAMI BEACH ~
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
TO: Mayor Matti Herrera Bower and M,
FROM: Jimmy L. Morales, City Manager , +---c:::--t"'"Q
DATE: June 5, 2013
SUBJECT: A RESOLUTION WAIVING, BY A 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH AT&T TO ADD CENTREX SERVICES TO THE AT&T MASTER
SERVICE AGREEMENT FOR A TERM OF THREE (3) YEARS, IN THE ANNUAL
AMOUNT OF $183,000.
FUNDING
$183,000 550-1750-000316-Information Technology Department FY 12/13, funding for future
years will be included in the future year budget requests.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve process through Information Technology.
BACKGROUND
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BeiiSouth) for over 25 years. Centrex is a type of phone line service providing switching at the
central office instead of at the customer's premises. Centrex has built-in redundancy and 24-
hour monitoring and maintenance. It uses the power of the AT&T state-of-the-art network to
offer a customizable, feature-rich service. Centrex service is utilized by the City for alarm lines,
elevator lines, individual extensions for incoming calls outside of the City's phone system, and
as backup lines for our telephone system's remote shelves. AT&T owns and manages all the
communications equipment and software necessary to implement the Centrex service and then
sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-
month billing since the previous service agreement recently expired. AT&T has requested that
the City sign a Letter of Election renewing the Centrex Service Agreement for a 3 year term.
Resolution Waiving Competitive Bidding for AT&T Centrex
City Commission Meeting
June 5, 2013
Page 2of2
Centrex services are operational at most City facilities and AT&T has provided the services in a
satisfactory manner for over 25 years.
CONCLUSION
In order to ensure that the City Departments are able to continue to use Centrex lines that have
been configured and set up to function as required by the departments, the Administration
recommends the Mayor and City Commission adopt this resolution waiving by 5/ih vote, the
formal competitive bidding requirements, finding such waiver to be in the City's best interest.
JLM/JMT/GG
T:\AGENDA\2013\June 5\AT&T Centrex Waiver of Comp Bid-memo.docx
AT&T currently provides local phone and Wide Area Network
(WAN) connectivity to City Departments a Master Services Agreement (MSA) allows
the City to purchase services offered by and
,,_,.,._.......... the City
from AT&T (formerly BeiiSouth)
(formerly telephone
vv.-1(;;;;1"'-(;;;;'"'.;JO. Centrex is a type phone line service switching at the central
office instead of at the customer's premises; and
Centrex service is utilized by the City lines, elevator
n"'"'n" for incoming calls outside of the City's ... ..,,.,..,.,. <:!H<>TQI,., as backup lines
system's and
the City has over 300 AT&T lines in operation which are currently
under month-to-month billing the previous agreement recently and
requested that the City sign a Letter of Election renewing the
for a 3 term; and
: ...... , ...... v services are operational most City facilities AT&T has
manner over 25 years.
NOW, THE
COMMISSION MIAMI that the Mayor City
Commission hereby waive, by a 5/7 1h vote, the competitive bidding requirements, finding
waiver to in the City's interest, authorize Mayor and City Clerk to
an agreement with to add Centrex to the AT&T Master
term of (3) years, in the annual amount of $183,000 ..
this ____ day of June, 201
MATTI
MAYOR
GRANADO, CITY CLERK
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission waiving by 5/7tn vote, the formal competitive
bidding requirements, finding such waiver to be in the City's best interest, and authorizing the
purchase of sports lighting systems from Musco Lighting for the purposes of standardization of
the city wide athletic, sport courts and driving range lighting.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey
ndicates 85% of residents rated the City's Recreation programs as either excellent or good.
Item Summary/Recommendation:
The Parks and Recreation Department has installed Musco Lighting in all its renovated or
upgraded athletic fields and sport courts. These presently include:
Flamingo Park Baseball Field, Tennis Center and Pool,
North Shore Park Baseball Fields and Tennis Center,
Normandy Park Soccer Field, Tot-Lot and Basketball Courts,
Fairway Park Soccer Field, Tennis and Basketball Courts,
Tatum Park Basketball Courts,
Crespi Park Basketball Courts,
Stillwater Park Basketball Courts and,
The Flamingo Park Football Field and Track reconstruction project.
Based on the success, efficiency and continued dependability of Musco Lighting, in combination
with the ever increasing requests for access to the City's recreational outdoor facilities are made
by our residents, the City recognizes the value and benefits to standardizing its use of Musco
Lighting for the remaining recreational facilities presently without sports lighting or in need of
upgrading, repairs or retrofits in the future. At this time, these facilities include:
Tatum Park Sand Volleyball Courts;
Flamingo Park Softball, Soccer and Basketball Courts;
The Miami Beach and Normandy Shores Golf Clubs Driving Ranges.
The Parks and Recreation Department is recommending this waiver because of select features
that are incorporated into the Musco product design which include but are not limited to their
comprehensive 25 year warranty, the Smart lamp technology which provides timed power
adjustments and guarantees light levels for 25 Years, controlled unwanted spill and glare into
adjoining neighborhoods, remote monitoring via a two-way high-speed communication system
that allows for constant monitoring of the control unit, schedules and switches, giving Musco the
ability to detect any failures of the sports lighting system, such as blown light bulbs, power
outages, etc., the ability to schedule field lighting via the internet, phone, fax, or email enabling
the City to turn the lights on or off from anywhere and excellent customer service with their 24
hour call center with live staff to answer all calls has proven to be very helpful and efficient at all
our other Musco lighted parks.
Financial Information:
Amount
$90,751
$90,751
MIAMI BEACH
Account
F.Y. 2012-13 funded Capital Project #pkntatumub-
Tatum Pk. Const. 2 Outdoor Sand Voile ball
y Manager
JLM
AGENDA ITEM ___;C:...__i-=-JI __
DATE ~-$=-/3
~ MIAMI BEACH "'=""
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, W/ttJ VING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
SPORTS LIGHTING SYSTEMS FROM MUSCO LIGHTING FOR PURPOSES
OF STANDARDIZATION OF THE CITYWIDE ATHLETIC FIELDS AND
SPORT COURTS AND DRIVING RANGE LIGHTING.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs.
BACKGROUND
The Parks and Recreation Department is charged with the goal of providing safe, educational
and fun-filled programming for all ages, along with safekeeping and maintenance of athletic
fields and playgrounds. Components of the recreational offerings include both indoor and
outdoor sports activities which may require sports lighting.
The listed lighted outdoor athletic fields, basketball courts and tennis courts are installed with
Musco Lighting systems to include:
Flamingo Park Baseball Field, Tennis Center and Pool,
North Shore Park Baseball Fields and Tennis Center,
Normandy Park Soccer Field, Tot-Lot and Basketball Courts,
Fairway Park Soccer Field, Tennis and Basketball Courts,
Tatum Park Basketball Courts,
Crespi Park Basketball Courts,
Stillwater Park Basketball Courts and,
The Flamingo Park Football Field and Track reconstruction project presently initiating
construction.
Based on the success, efficiency and continued dependability of Musco Lighting, combined with
the on-going requests for additional access to the City's recreational outdoor facilities made by
our residents, the City recognizes the value and benefits of standardizing its use of Musco
Lighting for the remaining recreational facilities presently without sports lighting or may be in
need of upgrading, repairs or retrofits in the future.
Resolution Waiving Competitive Bidding for Musco Lighting System
City Commission Meeting
June 5, 2013
Page 2 of 2
At this time, these facilities include:
Tatum Park Sand Volleyball Courts;
Flamingo Park Softball, Soccer and Basketball Courts;
The Miami Beach and Normandy Shores Golf Clubs Driving Ranges.
ANALYSIS
As previously stated, the City currently uses Musco Sports Lighting at a majority of its parks,
sports fields, pools and track. At the present time this includes a total of fourteen ( 14) locations.
Due to the Musco warranty, service and ability to control light spillage to neighboring residential
areas, the City continues to install and further recommends the continued use of Musco Lighting
Systems in the future.
For more than 25 years, Musco Lighting has specialized in sports-lighting world-wide. Venues
using Musco Lighting include facilities such as the United States Open Tennis Stadium all the
way to our local neighborhood basketball courts. The Light Structure Green Technology has
been engineered into the system that making the Musco product energy efficient with fewer
lamp fixtures needed to light a park area.
The following select key features are incorporated into the Musco product design.
Warranty
For all new installations, Musco Lighting will provide a comprehensive 25 Year Parts and Labor
Warranty.
Constant Light Levels
Musco will also guarantee the light levels on our fields and with their Smart lamp technology
they system has the ability to provide timed power adjustments and guarantee light levels for 25
Years.
Light Trespass & Unwanted Glare
Musco light fixtures control unwanted spill and glare into adjoining neighborhoods.
Musco's Control Link
Musco's Remote Monitoring is a two-way high-speed communication system that allows for
constant monitoring of the control unit, schedules and switches, giving the company the ability
to detect any failures of the sports lighting system, such as blown light bulbs, power outages,
etc ...
Scheduling Features
With the use of a pass code, scheduling field lighting via the internet, phone, fax, or email
permits the City to turn the lights on or off from anywhere.
Customer Support
Our experience with their 24 hour call center with live staff to answer all calls has proven to be
very helpful and efficient at all our other Musco lighted parks.
CONCLUSION
Based on the past experience, satisfaction, product quality and the ability to standardize to the
benefit of the City, the Administration recommends that the Mayor and City Commission adopt
this resolution.
JLM/JMT/KS/JEM
T:\AGENDA\2013\June 5\Commission Memo-Waiver Comp Bid-Musco.doc
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
SPORTS LIGHTING SYSTEMS FROM MUSCO LIGHTING FOR PURPOSES
OF STANDARDIZATION OF THE CITY'S ATHLETIC FIELDS, SPORT
COURTS, AND DRIVING RANGE LIGHTING.
WHEREAS, the Parks and Recreation Department is charged with the goal of providing
safe, educational, and fun-filled programming for all ages; and
WHEREAS, the City's recreational offerings include both indoor and outdoor sports
activities; and
WHEREAS, currently, the following lighted outdoor athletic fields, basketball courts and
tennis courts in the City are powered with Musco Lighting:
Flamingo Park Baseball Field, Tennis Center, and Pool,
North Shore Park Baseball Fields and Tennis Center,
Normandy Park Soccer Field and Basketball Courts,
Fairway Park Soccer Field, Tennis, and Basketball Courts,
Tatum Park Basketball Courts,
Crespi Park Basketball Courts,
Stillwater Park Basketball Courts and,
in addition, outdoor lighting will be installed at the football field and track reconstruction at
Flamingo Park which is presently initiating construction; and
WHEREAS, since 1976, Musco Lighting has focused on the design and manufacture of
sports-lighting systems and, for many years, has provided quality, energy efficient, and reliable
lighting systems for a variety of City sports facilities; and
WHEREAS, due to benefits that result from the standardization of lighting systems for
sports facilities in the City, it would be in the City's best interest to utilize Musco Lighting for the
City's remaining fields and courts, including repair and retrofits in the future, which may include:
Tatum Park Sand Volleyball Courts,
Flamingo Park Softball, Soccer and Basketball Courts, and
The Miami Beach and Normandy Shores Golf Club Driving Ranges.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/ih vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorizing the purchase of sports lighting
systems from Musco Lighting for purposes of standardization of the City's athletic fields, sport
courts, and driving range lighting.
PASSED and ADOPTED this ____ day of June, 2013.
ATTEST:
RAFAEL GRANADO, CITY CLERK
T:IAGENDA\2013\June 5\Reso.-Waiver of Competitive Bid-Musco Light.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, waiving by a 5/?th
vote, the formal competitive bidding requirements, finding such waiver to be in the City's best
interest, the purchase of airfares, hotels, meals, local transportation, and other related program
expenses including the purchase of prepared foods and related products utilized by City of Miami
Beach Parks and Recreation Department athletics, sports, out of town travel and in-house local
events and programs.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey
ndicates 85% of residents rated the City's Recreation programs as either excellent or good.
Item Summary/Recommendation:
The Parks and Recreation Department is charged with the goal of providing safe, educational
and fun-filled programming for all ages to include After School, Summer Day Camps and
Specialty Camps, Athletics, Special Events, Senior Programming and Special Populations.
As part of the Athletic and other year-round programs, the Recreation Division has historically
participated in various competitive travel youth sport leagues and competitions. A portion of the
funding for team travel is included in the Department's General Fund budget. Additionally, the
balance of the funds for these trips may come from a number of sources such as sponsorships,
parents' support, car washes, garage sales, bake sales, and various other efforts.
Also, as part of the Recreation Division's continued service delivery to its participants and
residents, the Division hosts various in-house events, banquets and activities that feature
prepared food, food products and related program expenses. These may include events for our
special needs participants, banquets for our athletic teams and other City sponsored events for
the residents and park patrons.
In order to continue to provide the recreation services such as athletic competitions, Teen Club,
seniors and special populations trips and other related activities requiring the expenditure of
funds for travel, in-house events and banquets, the Administration recommends the attached
resolution be approved waiving by a 5/?th vote, the formal competitive bidding requirements,
finding such waiver to be in the City's best interest, the purchase of airfares, hotels, meals, local
transportation program expenses and the purchase of prepared foods and related expenses
utilized by the City of Miami Beach Parks and Recreation Department athletics, sports, out of
town travel and in-house local events and program expenses for a period of three (3) years, on a
year basis, contingent upon City Commission approval of the Department's related budget
allocation(s), fund raising efforts, sponsorships, receipt of donations, grants and other funding
sources.
Financial Information:
Amount Account
1 $10,000
2 $50,000
3
Total $60,000
City Manager City Man
T JLM
T:\AGENDA\2013\June ommission Summary-Waiver of Camp Bids for Travel and In-House Expenses.doc
MIAMI BEACH AGENDA ITEM _C_'l_..;.I __
DATE G,-S'-(.3
~ MIAMI BEACH --=-
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
AUTHORIZING THE PURCHASE OF AIRFARES, HOTELS, MEALS,
LOCAL TRANSPORTATION, PROGRAM EXPENSES AND ANY
ASSOCIATED LEAGUE AND TOURNAMENT FEES AND THE
PURCHASE OF PREPARED FOODS AND RELATED PRODUCTS, TO
BE UTILIZED BY THE CITY OF MIAMI BEACH PARKS AND
RECREATION DEPARTMENT'S PARTICIPANTS IN PROGRAMS AND
ACTIVITIES INCLUDING, BUT NOT LIMITED TO, ATHLETICS,
SPORTS, OUT OF TOWN TRAVEL AND IN-HOUSE LOCAL EVENTS
AND PROGRAMS; SAID WAIVER SHALL BE AUTHORIZED FOR A
PERIOD OF THREE (3) YEARS, ON A YEAR TO YEAR BASIS,
CONTINGENT UPON CITY COMMISSION APPROVAL OF THE
DEPARTMENT'S RELATED BUDGET ALLOCATION(S), THE
DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT OF
SPONSORSHIPS, DONATIONS, GRANTS AND OTHER FUNDING
SOURCES.
FUNDING: $50,000 011.0950.000.353-Parks and Recreation Department
$10,000 011.0950.000.343-Parks and Recreation Department
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs.
BACKGROUND
The Parks and Recreation Department is charged with the goal of providing safe, educational
and fun-filled programming for all ages. The Recreation Division's core budget programming
components include:
-After School
-Summer Day Camps and Specialty Camps
-Athletics
-Special Events
-Senior Programming
-Special Populations
Resolution Waiving Competitive Bidding for Parks and Recreation Travel
City Commission Meeting
June 5, 2013
Page 2of2
As part of the Athletic and other year-round programs, the Recreation Division has historically
participated in various competitive travel youth sport leagues and competitions. The City of
Miami Beach has in the past or currently has various competitive teams, including, but not
limited to:
-The Miami Beach Cheerleading's X-treme Team, Levels I and II,
-The Miami Beach Youth Soccer Teams ages U8-U16,
-The "Unique Starz" Competitive Dance Team,
-Traveling Baseball,
-Traveling Basketball.
A portion of the funding for team travel is included in the Department's General Fund budget.
Additionally, the balance of the funds for these trips may come from a number of sources such
as sponsorships, parents' support, car washes, garage sales, bake sales, and various other
efforts. The teams and programs participants frequently assist by fundraising in order to help
cover the travel costs to various competitions, leagues and games throughout the year.
These raised funds are then deposited into the City of Miami Beach account with further credit
to the Recreation Division's General Ledger Account, Donations and Contributions
(011.0950.000.353). The Recreation Division then charges against the deposits to pay for the
various fees incurred for the program.
As an example, in 2013, the Miami Beach Unique Starz Dance Team competed in three local
competitions and one out of State competition in Buena Park, California. Portions of these trips
were funded by the OJDP Grant (Dept. of Justice Teen Grant) as well as the team's fundraising
efforts. Additionally, the Parks and Recreation also has other programs such as the Miami
Beach Teen Club and the Senior Scenes Program that may travel locally, within the State and
out-of-State for educational and recreational outings.
Also, as part of the Recreation Division's continued service delivery to its participants and
residents, the Division hosts various in-house events, banquets and activities that feature
prepared food, food products and related program expenses. These may include events for our
special needs participants, banquets for our athletic teams and other City sponsored events for
the residents and park patrons.
The department plans to continue its practice for all travel and in-house event expenditures by
obtaining three competitive quotes for airfare/transportation, hotel accommodations for all travel
expenses, local events and banquets, and processing all required documentation in compliance
with the City's established budgetary, procurement and administrative procedures to ensure
compliance.
CONCLUSION
In order to continue to provide the recreation services such as athletic competitions, Teen Club,
seniors and special populations trips and other related activities requiring the expenditure of
funds for travel, in-house events and banquets, the Administration recommends the attached
resolution be approved waiving by a 5/7th vote, the formal competitive bidding requirements,
finding such waiver to be in the City's best interest, for the purchase of airfares, hotels, meals,
local transportation program expenses and the purchase of prepared foods and related
expenses utilized by the City of Miami Beach Parks and Recreation Department athletics,
sports, out of town travel and in-house local events and program expenses for a period of three
(3) years, on a year basis, contingent upon City Commission approval of the Department's
related budget allocation(s), fund raising efforts, sponsorships, receipt of donations, grants and
other funding sources.
JLMIJMT/KS/JEM
T:\AGENDA\2013\June 5\Commission Memo-Waiver Como Bid-Youth Travel and in-house events.doc
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
AUTHORIZING THE PURCHASE OF AIRFARES, HOTELS, MEALS,
LOCAL TRANSPORTATION, PROGRAM EXPENSES AND ANY
ASSOCIATED LEAGUE AND TOURNAMENT FEES AND THE
PURCHASE OF PREPARED FOODS AND RELATED PRODUCTS, TO
BE UTILIZED BY THE CITY OF MIAMI BEACH PARKS AND
RECREATION DEPARTMENT'S PARTICIPANTS IN PROGRAMS AND
ACTIVITIES INCLUDING, BUT NOT LIMITED TO, ATHLETICS,
SPORTS, OUT OF TOWN TRAVEL AND IN-HOUSE LOCAL EVENTS
AND PROGRAMS; SAID WAIVER SHALL BE AUTHORIZED FOR A
PERIOD OF THREE (3) YEARS, ON A YEAR TO YEAR BASIS,
CONTINGENT UPON CITY COMMISSION APPROVAL OF THE
DEPARTMENT'S RELATED BUDGET ALLOCATION(S), THE
DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT OF
SPONSORSHIPS, DONATIONS, GRANTS, AND OTHER FUNDING
SOURCES.
WHEREAS, the Parks and Recreation Department ("Department") is charged with the
goal of providing safe, educational, and fun-filled programming for all ages; and
WHEREAS, the Recreation Division's core budgeted programming components include:
-After School
Summer Day Camps and Specialty Camps
-Athletics
Special Events
Senior Programming
-Special Populations; and
WHEREAS, as part of the Athletic and other year-round programs, the Recreation
Division has historically participated in various competitive youth sport leagues and competitions
which have included travel; and
WHEREAS, the City of Miami Beach has various competitive teams, including, but not
limited to:
The Miami Beach Cheerleading's X-treme Team, Levels I and II,
The Miami Beach Youth Soccer Teams ages U8-U16,
The "Unique Starz" Competitive Dance Team,
Traveling Baseball,
Traveling Basketball; and
WHEREAS, the teams and programs are asked to fund raise in order to help cover the
program's travel costs to various competitions, leagues, and games throughout the year and
some of this funding is included in the Department's General Fund budget, although a majority
of the funds for these trips come from sponsorships, parents' support, car washes, garage
sales, bake sales, and various other efforts; and
WHEREAS, the Department also has other programs such as the Miami Beach Teen
Club and the Senior Scenes Program that may also travel locally, within the State, and out-of-
State for educational and recreational outings; and
WHEREAS, the Department plans to continue its normal practice for all travel expenses
by obtaining three competitive quotes for airfare/transportation and hotel accommodations for all
travel expenses; and
WHEREAS, as part of the Recreation Division's continued service to its participants and
residents, the Division hosts various in-house events, banquets, and activities that feature
prepared food, food products, and related program expenses; and,
WHEREAS, these events may include, but are not limited to, events for our special
needs participants, banquets for our athletic teams, and other City sponsored events for
residents and park patrons; and
WHEREAS, the Department purchases the prepared food, food products, and related
supplies for the Division hosted in-house events, banquets, and activities; and
WHEREAS, the Department plans to continue its practice for all travel and in-house
event expenditures by obtaining three competitive quotes for airfare/transportation, hotel
accommodations for all travel expenses, local events and banquets, and processing all required
documentation in compliance with the City's established budgetary, procurement, and
administrative procedures to ensure compliance; and
WHEREAS, the Administration recommends that the City Commission approve waiving,
by a 5/?th vote, the formal competitive bidding requirements, finding such waiver to be in the
City's best interest, for the purchase of airfares, hotels, meals, local transportation program
expenses, and the purchase of prepared foods and related expenses utilized by the City of
Miami Beach Parks and Recreation Department athletics, sports, out-of-town travel, and in-
house local events and program expenses for a period of three (3) years, on a year-to-year
basis, contingent upon City Commission approval of the Department's related budget
allocation{s), fund raising efforts, sponsorships, receipt of donations, grants, and other funding
sources.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby waive by a 5/ih vote, the formal
competitive bidding requirements, finding such waiver to be in the City's best interest, for the
purchase of airfares, hotels, meals, local transportation program expenses, and the purchase of
prepared foods and related expenses utilized by the City of Miami Beach Parks and Recreation
Department athletics, sports, out-of-town travel, and in-house local events and program
expenses for a period of three (3) years, on a year-to-year basis, contingent upon City
Commission approval of the Department's related budget allocation(s), fund raising efforts,
sponsorships, receipt of donations, grants, and other funding sources.
PASSED and ADOPTED this ____ day of June, 2013.
ATTEST:
MATTI HERRERA BOWER
MAYOR APPROVEDASTO
RAFAEL GRANADO, CITY CLERK
,o'/,J''
,,,,,,'' #
T:\AGENDA\2013\June 5\Reso -Waiver of Competitive Bid-Travel out of tow_r{and ' -hou
! i L~
FORM & LANGUAGE
& FOR -!;UTlON
d2Z)1s
"t'(' Date
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving The
City's Exercise Of A One (1) Year Renewal Term Under The City's Current Contracts For Disaster
Recovery Services With The Following Firms: Ashbritt, Inc., Ceres Environmental Services, Inc., Phillips
And Jordan, Inc., And Crowdergulf Joint Ventures, Inc. (With Such Renewal Term Commencing
Retroactively On February 1, 2013, And Ending On January 31, 2014).
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc: I
Item Summary/Recommendation:
In the event of an emergency, such as a hurricane, the City lacks sufficient resources to undertake debris
recovery operations. While assistance is available from the County, State and Federal governments, it is
not sufficient to restore a community that has suffered a catastrophic disaster. Also, the resources of the
various governments are spread thin over the affected areas, necessitating contracted private sector
assistance.
The City currently has contracts with the following four (4) companies for the provision of these services:
Ashbritt, Inc., Ceres Environmental Services, Inc., Phillips and Jordan, Inc., and Crowdergulf Joint
Ventures, Inc. The initial term of these contracts were effective through January 31, 2011, with three (3)
additional one-year options for renewal. These contracts were renewed through January 31, 2013.
On February 8, 2012, the Mayor and City Commission approved the issuance of a Request for Proposals
(RFP) for Disaster Recovery Services to select qualified contractors to assist the City with the restoration
of operations after a catastrophic disaster.
On June 6, 2012, the Commission approved Resolution No. 2012-27917, authorizing the Administration to
enter into negotiations with the top ranked firms of Ceres Environmental services, Inc., Ashbritt, Inc, Tag
Grinding Services, Inc., Byrd Brothers Environmental Services, Inc., D&J enterprises, Inc., and Phillips
and Jordan, Inc., and further authorized the Mayor and City Clerk to execute agreements upon conclusion
of successful negotiations by the Administration, and further approved the City's exercise of a one (1) year
renewal term under the City's current contracts for disaster recovery services with the following firms:
Ashbritt, Inc., Ceres Environmental Services, Inc., Phillips And Jordan, Inc., And Crowdergulf Joint
Ventures, Inc. (such renewal term commenced retroactively on February 1, 2012, and ended on January
31,2013).
Negotiations have not been completed, therefore, in order to ensure that there will be no service
interruption, the Administration recommends that the City Commission approved a second one (1) year
renewal option under the City's contracts. Therefore, the City could keep these contracts and the services
in place during the negotiations of the new contracts. Once the new contracts are successfully negotiated
and executed, the existing contracts could be terminated for convenience.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
! N/A
Financial Information· .
Source of Amount
Funds:
H OBP
Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Raul Aguila, ext: 6475
ment Director
MtAMIBEACH
Account
er
AGENDA ITEM
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING THE CITY'S EXERCISE OF A ONE (1) YEAR
RENEWAL TERM UNDER THE CITY'S CURRENT CONTRACTS FOR DISASTER
RECOVERY SERVICES WITH THE FOLLOWING FIRMS: ASHBRITT, INC.; CERES
ENVIRONMENTAL SERVICES, INC.; PHILLIPS AND JORDAN, INC.; AND
CROWDERGULF JOINT VENTURES, INC. (WITH SUCH RENEWAL TERM
COMMENCING RETROACTIVELY ON FEBRUARY 1, 2013, AND ENDING ON
JANUARY 31, 2014).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In the event of an emergency, such as a hurricane, the City would lack sufficient resources to
undertake debris recovery operations. While assistance is available from the County, State and
Federal governments, it is not sufficient to restore a community that has suffered a catastrophic
disaster. Also, the resources of the various governments are spread thin over the affected areas,
necessitating contracted private sector assistance.
It is in the City's best interest to enter into agreements with firms that have the capability and
flexibility to provide disaster recovery services in the event of a declared emergency that is of the
magnitude to utilize said professional services.
The Federal Emergency Management Agency (FEMA) provides public assistance funds for debris
clearance and removal and disposal operations. Eligible applicants include State and local
governments. On August 28, 2005, FEMA determined that the damage in certain areas of the State
of Florida resulting from Hurricane Katrina which occurred on August 24, 2005, and with Hurricane
Wilma shortly after, were sufficient in severity and magnitude to warrant a major disaster declaration
under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S. C. §§ 5121-
5206 (the Stafford Act).
Commission Memorandum -Disaster Recovery Services
June 5, 2013
Page 2 of2
The City currently has contracts with the following four (4) companies for the provision of these
services: Ashbritt, Inc., Ceres Environmental Services, Inc., Phillips And Jordan, Inc., And
Crowdergulf Joint Ventures, Inc .. The initial term of these contracts were effective through January
31, 2011, with three (3) additional one-year options for renewal. These contracts were renewed
through January 31, 2013.
On February 8, 2012, the Mayor and City Commission approved the issuance of a Request for
Proposals (RFP) for Disaster Recovery Services to select qualified contractors to assist the City with
the restoration of operations after a catastrophic disaster.
On June 6, 2012, the Commission approved Resolution No. 2012-27917, authorizing the
Administration to enter into negotiations with the top ranked firms of Ceres Environmental services,
Inc., Ashbritt, Inc, Tag Grinding Services, Inc., Byrd Brothers Environmental Services, Inc., D&J
enterprises, Inc., and Phillips and Jordan, Inc., and further authorized the Mayor and City Clerk to
execute agreements upon conclusion of successful negotiations by the Administration, and further
approved the City's exercise of a one (1) year renewal term under the City's current contracts for
disaster recovery services with the following firms: Ash britt, Inc., Ceres Environmental Services, Inc.,
Phillips And Jordan, Inc., And Crowdergulf Joint Ventures, Inc. (such renewal term commenced
retroactively on February 1, 2012, and ended on January 31, 2013).
Negotiations have not been completed, therefore, in order to ensure that there will be no service
interruption, the Administration recommends that the City Commission approved a second one (1)
year renewal option under the City's contracts with the following firms: Ashbritt, Inc., Ceres
Environmental Services, Inc., Phillips And Jordan, Inc., And Crowdergulf Joint Ventures, Inc.
Therefore, the City could keep these contracts and the services in place during the negotiations of
the new contracts. Once the new contracts are successfully negotiated and executed, the existing
contracts could be terminated for convenience.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the City's exercise of
a one (1) year renewal term under the City's current contracts for disaster recovery services with the
following firms: Ashbritt, Inc., Ceres Environmental Services, Inc., Phillips And Jordan, Inc., And
Crowdergulf Joint Ventures, Inc. (with such renewal term commencing retroactively on February 1,
2013, and ending on January 31, 2014).
JLM\MT\ffc\JJF
T:\AGENDA\2013\June 5\Disaster Recovery Services -Memo.doc
RESOLUTION TO BE SUBMITTED
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting A
Donation From Aim co, Owner Of The Flamingo South Beach, Of Two (2) Park Benches And Landscaping
At The Street End Of 141h Street.
Key Intended Outcome Supported:
Maintain Miami Beach public areas & rights of way citywide
Supporting Data (Surveys, Environmental Scan, etc.): The Customer Satisfaction Survey indicated
that 64% of residents and 68% of businesses rated the level of code enforcement and ordinances as
excellent or Qood.
Item Summary/Recommendation:
Aimco owns the Flamingo South Beach Apartments on Bay Road, immediately adjacent to the dead end of
141h Street. This street end has been improved with the creation of a landscaped area with plantings and
walkways which lead to Biscayne Bay. This area will provide public access to the Baywalk. Aimco will
soon be opening a stretch of Baywalk abutting the Flamingo South Beach Apartments which includes a
new walkway, landscaping, lighting and glass walls.
Aimco representatives approached the City recently to request acceptance of the donation of two (2) park
benches and landscaping. The existing benches are aged and in need of replacement.
Such donation includes the installation of donated benches and the disposal of the existing ones. Should
the placement of the benches be different from the present location, approval will be needed by the
Department of Public Works.
In conjunction with the donation, Aimco has also pledged to help beautify the area by performing some
landscape plantings.
It should be noted that this area will see some construction associated with the Alton Road construction
project and the installation of a pump station. The acceptance of a proposal which would place a pump
station at this location has not been finalized by the Florida Department of Transportation and the exact
location of the station and associated construction is not known at this time. However, any construction
will require the temporary removal and subsequent reinstallation of any of these items as well as the full
restoration of the area to its original condition.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Board Recommendation:
Financial Information:
Source of
Funds: 1
Amount
Assista
MIAMI BEACH
Account
AGEN OA ITEM --=C.::;_1..:....J<~
DATE V'S-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M City Commission
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING A DONATION FROM AIMCO, OWNER OF THE
FLAMINGO SOUTH BEACH, OF TWO (2) PARK BENCHES AND LANDSCAPING AT
THE STREET END OF 14TH STREET.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
BACKGROUND
Aim co owns the Flamingo South Beach Apartments on Bay Road, immediately adjacent to the dead
end of 141h Street. This street end has been improved with the creation of a landscaped area with
plantings and walkways which lead to Biscayne Bay. This area will provide public access to the
Baywalk. Aimee will soon be opening a stretch of Baywalk abutting the Flamingo South Beach
Apartments which includes a new walkway, landscaping, lighting and glass walls.
ANALYSIS
Aim co representatives approached the City recently to request acceptance of the donation of two (2)
park benches and landscaping. The existing benches are aged and in need of replacement.
Such donation includes the installation of donated benches and the disposal of the existing ones.
Should the placement of the benches be different from the present location, approval will be needed
by the Department of Public Works.
In conjunction with the donation, Aimee has also pledged to help beautify the area by adding some
landscape plantings.
It should be noted that this area will see some construction associated with the Alton Road
construction project and the installation of a pump station. The acceptance of a proposal which
would place a pump station at this location has not been finalized by the Florida Department of
Transportation and the exact location of the station and associated construction is not known at this
time. However, any construction will require the temporary removal and subsequent reinstallation of
any of these items as well as the full restoration of the area to its original condition.
AIMCO Donation
June 5, 2013
Page 2 of2
CONCLUSION
The Administration recommends the adoption ofthe attached Resolution authorizing the acceptance
of the donation from Aimco made to the City of two (2) park benches and landscaping at the street
end of 141h Street.
T:\AGENDA\2013\June 5\AIMCO donation memo.doc
Mr. Jimmy Morales
City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Dear Mr. Morales:
FLRmtnoo
SOUTH SEACH
We are writing to propose a volunteer project to enhance the street end at 14thand Bay
Streets. This city property is immediately adjacent to the Flamingo South Beach
Apartments, which we own.
As you may know, Aimco will soon open a stretch of the Baywalk fronting the Flamingo to
the public. This portion of the Baywalk, approximately 1/3 of a mile in length, provides
major improvements to the area including a new walk way, landscaping, lighting and glass
walls. It will be an important amenity to the public and the City of Miami Beach. We would
like to further our commitment to the City by improving the 14th Street city parcel next to
the Flamingo too.
Through our philanthropic organization, Aimco Cares, we have completed similar projects in
cities throughout the country. We will be coordinating the timing of the project with the City
to ensure that it fits with other neighborhood projects. For Phase 1 of this project, we would
like to offer two concrete benches to replace two rotting wooden benches which we would
remove. We would also like to replace the existing waste receptacles with new trash cans.
For Phase 2 we would like to offer a team of volunteer Almco employees to help beautify the
area by picking up trash, power washing the sidewalks, installing a dog waste bag dispenser
and planting new landscaping along the Baywalk. The estimated value of these concrete
benches is $500. Trash cans and plantings would likely be less than $3,000.
We will work with Lynn Bernstein in your office to coordinate the various departments,
facilitate the installation of the donated materials and organize the work effort.
We hope you will favorably consider this project. We believe it will enhance the
neighborhood, the city's vision of the Baywalk and the approach to the Flamingo as well.
Please contact me at 303-691-4499 or patti.shwayder@almco.com if you have questions or
ne~ m re information,
I ncer Yt
Shwayder
ior Vice President
Government Relations and Communications
Aim co
RESOLUTION NO. -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING A DONATION FROM AIMCO,
OWNER OF THE FLAMINGO SOUTH BEACH, OF TWO (2) PARK BENCHES
AND LANDSCAPING AT THE STREET END OF 14TH STREET.
WHEREAS, Aimco owns the Flamingo South Beach Apartments on Bay Road immediately
adjacent to the street end of 14th Street; and
WHEREAS, this area provides public access to the Baywalk; and
WHEREAS, Aimco will soon be opening a stretch of Baywalk abutting the Flamingo South
Beach Apartments, which includes a new walkway, landscaping, lighting and glass walls; and
WHEREAS, Aimco representatives recently approached the City to request acceptance of
the donation of two (2) park benches and landscape at the street end of 14th Street; and
WHEREAS, Such donation includes the installation of donated benches and the disposal of
the existing ones; the location of the benches will need to be approved by Public Works to ensure
compliance with standards.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby accept a donation from Aimco, owner of the Flamingo South Beach, of two (2) park
benches and landscaping at the street end of 14th Street.
PASSED AND ADOPTED this 5th day of June, 2013.
ATTEST:
Rafael Granado, City Clerk
T:\AGENDA\2013\June 5\AIMCO donation-RESO.doc
Matti Herrera Bower, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FO~ EXECUTION
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving An
Amendment To The Flamingo Neighborhood Basis Of Design Report As Requested By The Flamingo
Park Neighborhood Association For 1 0-Foot Wide Travel Lanes In The Local Avenues, 6-Foot Wide
Sidewalks, And For A Cycle Track On 16th Street.
Ke Intended Outcome Supported:
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
On July 18, 2001, the City Commission approved Resolution 2001-24506 authorizing the execution of a
professional services agreement with EDAW, a consulting firm that specializes in urban planning, to
prepare a Basis of Design Report (BOOR) for the Flamingo Lummus Neighborhood. EDAW and City staff
undertook a professional and comprehensive planning effort to identify and describe needed capital
improvements for the Flamingo Lummus Neighborhood in the BOOR. The BOOR included cross-sections
for north/south avenues that did not significantly reduce the existing lane widths and a proposed plan for
Euclid Avenue that included 12-foot travel lanes, parallel parking lanes, 7.5-foot planting areas with
shade trees, and 5-foot sidewalks. At its July 10, 2002 meeting, the City Commission approved
Resolution 2002-24925, adopting the Flamingo/Lummus BOOR.
After the approval of the Flamingo/Lummus BOOR, the City Commission, on October 6, 2006, approved
Resolution No. 2006-26399, authorizing a professional services agreement with the RMPK Group, which
is now the IBI Group, for the preparation of the Atlantic Greenway Network (AGN) Master Plan Project. At
its October 17, 2007 meeting, the City Commission adopted the AGN which included bicycle lanes on
Euclid Avenue and 16th Street.
The Flamingo BOOR and the AGN conflicted on Euclid Avenue. When the City moved forward with the
Flamingo 1 OF project (bound by y'h Street, Washington Avenue, 1oth Street, and Meridian Avenue), the
Flamingo Park Neighborhood Association (FPNA) objected to the bicycle lanes on Euclid Avenue as it
would have required a reduction in the 7.5-foot wide planting areas that were part of the BOOR.
In exchange for support of the project and the bicycle lanes on Euclid Avenue at a Historic Preservation
Board meeting on August 10, 2010, the FPNA requested that all avenues designated as local have 10-
foot travel lanes and that all sidewalks be a minimum of 6 feet in width. The Historic Preservation Board,
per File No. 7192 and File No. 7232, approved the Flamingo 1 OF project, including the 1 0-foot wide travel
lanes in the local avenues, 6-foot wide sidewalks, and bicycle lanes on Euclid Avenue, at its August 10,
2010 and April 12, 2011 meetings, respectively. The Flamingo 1 OF project was then constructed per
these criteria.
In addition to the travel lane and sidewalk widths, the FPNA conducted a series of meetings to develop a
preferred cross-section for 16th Street. These meetings culminated in a charette held on Saturday,
October 13, 2012. At that charette, a number of cross-sections were presented and discussed. Those in
attendance voted on their favorite cross-sections. The most popular alternative cross section featured
cycle tracks on 16th Street. Subsequently, the FPNA proposed that the cycle tracks replace the existing
bicycle lanes on 16th Street when the Cit~ moves forward with its 16th Street Operational Improvements
project. It is important to note that 16 Street is designated as a collector roadway in the federal
functional classification system, therefore, the travel lanes should be a minimum of eleven (11) foot wide.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION
Advisory Board Recommendation:
Financial Information·
Source of Amount
Funds: 1
OBPI Total
City Clerk's Office Legislative Tracking:
MIAMI BEACH
Account Approved
AGENDA ITEM --:-C---:?:::-L--=-
DATE __,G~--~_-_1.::..3_
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO: Mayor Matti Herrera Bower and embers of
FROM:
DATE:
SUBJECT:
June 5, 2013
A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE FLAMINGO
NEIGHBORHOOD BASIS OF DESIGN REPORT AS REQUESTED BY THE
FLAMINGO PARK NEIGHBORHOOD ASSOCIATION FOR 10-FOOT WIDE
TRAVEL LANES IN THE LOCAL AVENUES, 6-FOOT WIDE SIDEWALKS, AND
FOR A CYCLE TRACK ON 16TH STREET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 18, 2001, the City Commission approved Resolution 2001-24506 authorizing the
execution of a professional services agreement with EDAW, a consulting firm that specializes in
urban planning, to prepare a Basis of Design Report (BOOR) for the Flamingo Lummus
Neighborhood. EDAW and City staff undertook a professional and comprehensive planning
effort to identify and describe needed capital improvements for the Flamingo Lummus
Neighborhood in the BOOR. The BOOR included cross-sections for north/south avenues that
did not significantly reduce the existing lane widths and a proposed plan for Euclid Avenue that
included 12-foot travel lanes, parallel parking lanes, 7 .5-foot planting areas with shade trees,
and 5-foot sidewalks. At its July 10, 2002 meeting, the City Commission approved Resolution
2002-24925, adopting the Flamingo/Lummus BOOR.
After the approval of the Flamingo/Lummus BOOR, the City Commission, on October 6, 2006,
approved Resolution No. 2006-26399, authorizing a professional services agreement with the
RMPK Group, which is now the IBI Group, for the preparation of the Atlantic Greenway Network
(AGN) Master Plan Project. At its October 17, 2007 meetin~, the City Commission adopted the
AGN which included bicycle lanes on Euclid Avenue and 161 Street.
The Flamingo BOOR and the AGN conflicted on Euclid Avenue. When the City moved forward
with the Flamingo 1 OF project (bound by 71h Street, Washington Avenue, 1 01h Street, and
Meridian Avenue), the Flamingo Park Neighborhood Association (FPNA) objected to the bicycle
lanes on Euclid Avenue as it would have required a reduction in the 7.5-foot wide planting areas
Flamingo Neighborhood-Amendment to the BOOR
June 5, 2013
Page 2 of 2
that were part of the BOOR.
In exchange for support of the project and the bicycle lanes on Euclid Avenue at a Historic
Preservation Board meeting on August 10, 2010, the FPNA requested that all avenues
designated as local have 1 0-foot travel lanes and that all sidewalks be a minimum of 6 feet in
width. The Historic Preservation Board, per File No. 7192 and File No. 7232, approved the
Flamingo 1 OF project, including the 1 0-foot wide travel lanes in the local avenues, 6-foot wide
sidewalks, and bicycle lanes on Euclid Avenue, at its August 10, 2010 and April 12, 2011
meetings, respectively. The Flamingo 1 OF project was then constructed per these criteria.
In addition to the travel lane and sidewalk widths, the FPNA conducted a series of meetings to
develop a preferred cross-section for 16th Street. These meetings culminated in a charette held
on Saturday, October 13, 2012. At that charette, a number of cross-sections were presented
and discussed. Those in attendance voted on their favorite cross-sections. The most popular
alternative cross section featured cycle tracks on 16th Street. Subsequently, the FPNA proposed
that the cycle tracks replace the existing bicycle lanes on 16th Street when the City moves
forward with its 16th Street Operational Improvements project. It is important to note that 16th
Street is designated as a collector roadway in the federal functional classification system,
therefore, the travel lanes should be a minimum of eleven ( 11) foot wide.
ANALYSIS
Since the development of the Flamingo BOOR and the AGN Master Plan, the Flamingo
neighborhood has evolved. The FPNA is dedicated to making this neighborhood the most
pedestrian friendly in Florida. The reduction in travel lane width and increase in minimum
sidewalk width will help achieve that goal.
There has also been additional research on alternative types of bicycle facilities such as cycle
tracks wherein bicyclists are separated from vehicular traffic. Cycle tracks are particularly suited
for corridors in which there are few driveways and cross-streets which create potentially unsafe
conflicts. Staff has evaluated the cycle track cross-section for 16th Street and believes that it is a
more appropriate bicycle facility than the bicycle lanes in this instance.
CONCLUSION:
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the modifications to the BOOR.
g1
MT tE:Tc1JJ F /RWS
T:\AGENDA\2013\June 5\Fiamingo Neighborhood BODRAmendment-memo.docx
RESOLUTION NO. 2013-__ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE
FLAMINGO NEIGHBORHOOD BASIS OF DESIGN REPORT AS REQUESTED
BY THE FLAMINGO PARK NEIGHBORHOOD ASSOCIATION FOR 10-FOOT
WIDE TRAVEL LANES IN THE LOCAL AVENUES, 6-FOOT WIDE
SIDEWALKS, AND FOR A CYCLE TRACK ON 16TH STREET.
WHEREAS, the City issued General Obligation Bonds, Stormwater Revenue Bonds, and
Water and Wastewater Revenue Bonds to provide funding for a number of needed capital
projects to be constructed in various areas of the City to upgrade and improve the infrastructure
for the purpose of providing better service to residents and visitors; and
WHEREAS, EDAW and City staff undertook a professional and comprehensive planning
effort to identify and describe needed capital improvements for the Flamingo Lummus
Neighborhood in the Basis of Design Report (BOOR); and
WHEREAS, the BOOR included cross-sections for north south avenues that did not
significantly reduce the existing lane widths and a proposed plan for Euclid Avenue that
included 12-foot travel lanes, parallel parking lanes, 7 .5-foot planting areas with shade trees,
and 5-foot sidewalks; and
WHEREAS, at its July 10, 2002 meeting, the City Commission adopted the BOOR; and
WHEREAS, the City developed a series of bicycle/pedestrian/greenway projects to be
known as the Atlantic Greenway Network (AGN); and
WHEREAS, the AGN is made up of two main trail systems: the Beach Corridors, which
extend in a general northbound/southbound direction, running between the Erosion Control Line
and the dune system; and the Neighborhood Trails, which extend in a general east-west, as well
as north-south, direction through the South, Middle, and North Beach Neighborhoods; and
WHEREAS, the AGN Master Plan encourages and promotes pedestrian and bicycle
rider safety, and improve mobility throughout the City of Miami Beach; and
WHEREAS, at its October 17, 2007 meeting, the City Commission adopted the AGN
including a bicycle paths on Euclid Avenue and 161h Street; and
WHEREAS, the Flamingo Park Neighborhood Association objected to the Euclid Avenue
bicycle lanes as they would have required a reduction in the 7.5-foot wide planting areas; and
WHEREAS, the Flamingo Park Neighborhood Association, in exchange for supporting
the bicycle lanes on Euclid Avenue, requested that all avenues designated as local have 1 0-foot
travel lanes and that all sidewalks be a minimum of 6 feet in width; and
WHEREAS, 1 0-foot wide travel lanes in the local avenues, 6-foot wide sidewalks, and
bicycle lanes on Euclid Avenue were included in the design of the Flamingo 1 OF project located
between th Street, Washington Avenue, 1 01h Street, and Meridian Avenue; and
WHEREAS, the Historic Preservation Board, in File No. 7192 and File No. 7232,
approved the Flamingo 1 OF project, including the 1 0-foot wide travel lanes in the local avenues,
6-foot wide sidewalks, and bicycle lanes on Euclid Avenue, at its August 10, 2010 and April 12,
2011 meetings, respectively; and
WHEREAS, the Flamingo Park Neighborhood Association conducted a design charette
on October 13, 2012, to discuss the proposed 16th Street cross-section and recommended that
the City convert the existing bicycle lanes to cycle tracks when the 16th Street Operational
Improvements project begins; and
WHEREAS, City staff believe that cycle tracks are an more appropriate than bicycle
lanes on 16th Street.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve an amendment to the Flamingo Neighborhood Basis of Design
Report as requested by the Flamingo Park Neighborhood Association for 1 0-foot wide travel
lanes in the local avenues, 6-foot wide sidewalks, and for a cycle track on 16th street.
PASSED AND ADOPTED this 5th day of June, 2013.
ATTEST:
Matti Herrera Bower, Mayor
Rafael Granado, City Clerk
T:\AGENDA\2013\June 5\Fiamingo Neighborhood BOOR Amendment-reso.docx
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting Two
Easements From Dorothy Riggs, John Riggs, William Riggs, And BMO Harris Bank (Publix) At 6876
Collins Avenue: 1) A Utility Easement Located At The South End Of The Property For The Construction,
Installation, Maintenance, Repair, And Replacement Of City Utilities And 2) A Non-Exclusive Pedestrian
Easement On The North Side Of The Property Parallel To The South Side Of 69 1
h Street From Collins
Avenue To Harding Avenue For Pedestrian Access.
Key Intended Outcome Supported:
Maintain the City's infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): The Customer Satisfaction Survey indicated
that 60% of residents rated utility pipes in good condition
Item Summary/Recommendation:
During the design process associated with the construction of the Publix at 6876 Collins Avenue, the City
identified the need for two easements. One easement is for a water main on the south side of the property.
The second easement is for pedestrian access on the north side of the property.
The utility easement will allow the City to maintain the water main infrastructure necessary to provide
uninterrupted delivery of safe drinking water to residents. To configure the streetscape, harmonize with
future right-of-way improvements and to promote public safety (by providing more distance from vehicular
traffic) a non-exclusive easement is also needed for a public sidewalk, to convey pedestrian traffic.
The City has obtained approval of both easements from Dorothy Riggs, John Riggs, William Riggs, and
BMO Harris Bank (Publix), owners of the property located at 6876 Collins Avenue, for the construction,
maintenance, repair, and replacement of water mains and sidewalk.
The infrastructure has been installed as part of and at the expense of the Publix development. However,
maintenance, repair, and replacement costs of the infrastructure contained in the water main easement will
be the responsibility of the City in the future.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
In/a
Financial Information:
Source of
Funds: 1
OBPI Total
Amount
Clerk's Office Le islative Trackin
Department Director Assistant
ETC MT
Sign-Offs:
T:\AGENDA\2013\June 5\Publix at 6876 Collins Avenue Easement Summary.doc
MIAMI BEACH
Account
AGENDA ITEM c. 7 M
DATE (,-~-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMI SION MEMORANDUM
TO: Mayor Matti Herrera Bower and
FROM: Jimmy Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AC EPTING TWO EASEMENTS FROM DOROTHY
RIGGS, JOHN RIGGS, WILLIAM RIGGS, AND BMO HARRIS BANK (PUBLIX) AT
6876 COLLINS AVENUE: 1) A UTILITY EASEMENT LOCATED AT THE SOUTH
END OF THE PROPERTY FOR THE CONSTRUCTION, INSTALLATION,
MAINTENANCE, REPAIR, AND REPLACEMENT OF CITY UTILITIES AND 2) A
NON-EXCLUSIVE PEDESTRIAN EASEMENT ON THE NORTH SIDE OF THE
PROPERTY PARALLEL TO THE SOUTH SIDE OF 69TH STREET FROM COLLINS
AVENUE TO HARDING AVENUE FOR PEDESTRIAN ACCESS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
During the design process associated with the construction of the Publix at 6876 Collins
Avenue, the City identified the need for two easements. One easement is for a water main on
the south side of the property. The second easement is for pedestrian access on the north side
of the property.
The utility easement will allow the City to maintain the water main infrastructure necessary to
provide uninterrupted delivery of safe drinking water to residents. The area of the new
easement is 5,084 square feet as described in the agreement between Publix and the City
(Attachment A) and as shown on the sketch (Attachment B), located at the south end of the
property.
To configure the streetscape, harmonize with future right-of-way improvements and to promote
public safety (by providing more distance from vehicular traffic), a non-exclusive easement is
necessary for a public sidewalk, to convey pedestrian traffic. The area of the new easement is
916 square feet as described in the agreement between Publix and the City (Attachment C) and
as shown on the sketch (Attachment D), located on the north side of the property, parallel to the
south side of 69 1h Street.
City Commission Memorandum-Publix at 6876 Collins Avenue Easement
June 5, 2013
Page 2 of2
ANALYSIS
The City has obtained approval of the utility easement from Dorothy Riggs, John Riggs, William
Riggs, and BMO Harris Bank (Publix), owners of the property located at 6876 Collins Avenue,
for the maintenance, repair, and replacement of water mains and appurtenances. The
easement is approximately 5,084 square feet, and described as a portion of Lots 13 and 22,
Block 6 of the amended Plat of Second Ocean Front Subdivision. The Plat thereof, is recorded
in Plat Book 28, Page 28, of the public records of Miami-Dade County Florida (Attachments A
and B).
The City has also obtained approval of the non-exclusive pedestrian easement from Dorothy
Riggs, John Riggs, William Riggs, and BMO Harris Bank (Publix), the owners of the property at
6876 Collins Avenue, for the maintenance, repair, and replacement of the sidewalk. The
easement is described as a portion of Lots 1 and 12, Block C of the corrected plat of Atlantic
Heights, according to the plat thereof, as recorded in Plat Book 9, Page 14, of the public records
of Miami-Dade County Florida, containing 916 square feet (Attachment C and D).
The infrastructure has been installed as part of and at the expense of the Publix development.
However, maintenance, repair, and replacement costs of the infrastructure contained in the
water main easement will be the responsibility of the City in the future.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution.
Attachment:
A. Utility Easement Agreement
B. Utility Easement Sketch and Legal Description
C. Non-Exclusive Pedestrian Easement Agreement
D. Non-Exclusive Pedestrian Easement Sketch and Legal Description
MT/ETC/JJF/RWS/DS/DEF
T:\AGENDA\2013\June 5\Publix at 6876 Collins Avenue Easement Memo.docx
......... I•~•c•A•m•en•t•-•i .........
This instrument prepared by
(and after recording return
Heather Rae Trkovsky
Pt!BUX SUPER MARKETS, INC.
Post Office Box 407
Lakeland, Florida 33802-0407
For Recorder's Use Onlv
GRANT OF PERl1 ETUAL \¥ ATER MAIN EASEMENT
THIS WATER MAIN EASEMENT ("Easement'') is made this __ day of ______ _
2013, by and between COLLINS A VENUE, LLC, a Florida limited liability company; JOHN RIGGS
and BMO HARRIS BANK N.A., as Co-Trustees of the Priscilla W. Riggs Trust, dated December 16,
1991, for the benefit of John Riggs; DOROTHY RIGGS and BMO HARRIS BANK N.A., as Co-
Trustees ofthe Priscilla W. Riggs Trust, dated December 1 1991, the benefit of Dorothy Riggs; and
WILLIAM RIGGS and BMO HARRIS BANK N.A., as Co-Tmstees of the Priscilla W. Riggs Tmst,
dated December 16, 1991, for the benefit of WiHiam Riggs (collectively, "Grantor"); and the CITY OF
MIAMJ BEACH, a Florida municipal corporation (the
A. Grantor is the fee simple owner certain real property located in the of Miami Beach,
Miami-Dade County, Florida (the "Publix Property").
B. Grantor has agreed to grant to the City a non-exclusive easement over certain portion the
Prope1iy specifically described on Exhibit "A", attached hereto and by this reference
incorporated herein (the "Easement Area"), upon the terms and conditions set forth herein.
In consideration of the foregoing facts, covenants, conditions and contained
and for other good and consideration the receipt and sufficiency of which is hereby
acknowledged, the parties hereto as follows:
l. Grant of Easement. Subject to in consideration of the terms and conditions set forth in this
Easement, Grantor hereby grants and conveys to the City a perpetual non-exclusive easement across the
to construct, install, inspect, operate and maintain a water main and all appurtenant
facilities thereto (collectively the Improvements"), with right to reconstruct, improve, v•u•"""·"'
remove all or any of facilities within the Easement Area, with the full right ingress thereto and
egress therefrom on the express condition that it is used for the express purposes provided herein. Any
use the Easement Area than in strict accordance with the terms and conditions of this '-"""''"'<'-'·'"'"'"
without the prior written consent Grantor is prohibited and shall constitute an over-
burdening of the easement.
2. Construction of Easement Improvements; Repair of Easement Area. The City shall perform
any and construction, and repair of any Easement Improvements located in the Easement
at its sole expense, in a good and workmanlike manner and full compliance with all rules,
regulations, permitting requirements, laws and ordinances of all governmental and
quasi-governmental authorities having jurisdiction. Upon completion of the Easement Improvements,
and after any repair, maintenance or replacement thereof~ the City shall promptly: (i) remove all
construction debris and equipment; (ii) fill and compact all excavations; and (iii) grade and restore the
"-""'"'"''·'-'"''u Area to the same condition as existed prior to commencement of such work.
Page 1
3. Relocation of Easement Area. Grantor shall have the right to relocate the Easement and
the Easement Improvements upon written notice to the provided, any such relocation of the
and Easement Improvements shall not frustrate the purpose of the Easement, or result in
any interruption in use of the Improvements, and Grantor shall bear the obligation and
expense relocating the Easement Improvements. Upon such relocation Grantor City
to execute record an amendment to this Easement setting forth new location.
4. No Public Grant. Nothing in this Easement shall be deemed to be a or dedication of any area
public use, other than as specifically set forth herein. Except as speciflcally provided herein, all rights,
'"'"':,...,u, ... L''"' and interests herein created are private do not constitute a grant for public use or beneHt.
5. Indemnity. Following fonnal acceptance of this instrument the Miami Beach City
Commission, and to the extent permitted by and subject to the limitations of Section 768.28, Florida
Statutes, City shall indemnify and hold harmless the Grantor all and against all claims,
judgments, and all loss, damage, costs or including attorneys' fees and court costs from
City's or agents' or subcontractors' acts or omissions, in any way com1ected with the installation,
location, repair, maintenance, use or replacement of Easement Improvements. indemnification
shall any cancellation of this Easement.
6. Liens. Pursuant to Section 713.10, Florida Statutes, Grantor's fee simple interest in the
Easement Area shall not be subject to The City shall timely pay all contractors for all work
conducted by or on behalf of the City on the Easement Area and keep Easement Area
clear any or materialmen's liens out of any work performed on the Easement
Area by or on behalf of If any construction or materialmen's is filed against the Easement
Area as a result services performed for or materials furnished to the the City shall cause
lien to released and discharged of record within thirty (30) days of receipt of notice of such lien,
either by paying the indebtedness which gave to such lien or by posting bond or other security as
shall be required by law to obtain such and discharge. Additionally, the City shall indemnify,
defend, and hold harmless Grantor any liability, damage, costs, or expenses (including
attorney's fees actually incurred and court costs) on account of oflien.
7. Title. the easement granted hereunder shaH be extinguished for any reason, whether by
agreement the or by operation of law, Grantor and the City agree to cooperate in preparing and
recording an appropriate instrument extinguishment of the easement.
8. Liability of Grantor. Grantor shall not be liable
Improvements, or liable for any consequential damages to
operation of the water main or damage resulting from the
regardless of the cause or causes of such loss or damage.
any loss or damage to any Easement
parties as a result of the grant hereof, the
failure any Easement Improvements,
9. Reservation of Rights. Grantor hereby reserves to itself, its tenants, invitees, licensees,
employees, successors and assigns the right to use Easement Area for lawful purpose, including
but not limited to use of the Easement Area as improved driveway and parking areas, or the location of
utilities; provided any such use does not frustrate purpose of this Easement.
10. Binding Effect. The terms and provisions this Easement shall binding upon and inme to
the benefit of Grantor and the City and each of their respective successors or
H. No Transfer of Fee Simple Title. This Easement shall never be construed as a conveyance,
any manner whatsoever, of fee simple title to any ofthe Easement it being intended by the
Page 2
12. Miscellaneous.
m
ventures or render either
uses
out this '-"'"'')"'"'"''--'
costs
return
is directed at the addresses set forth
may "'u'-'""~"'
gtven sent:
lf by nmil to Grantor to:
755 Beachland Boulevard
~--""''""''"' Bat1k.
Drive
1
Page 3
partners or
Dorothy Riggs
c/o BMO Private Bank
777 South Flagler Drive
Suite 140E
West Palm Beach, FL 33401
Attn: Eileen Minnick
William Riggs
c/o BMO Private Bank
777 South Flagler Drive
Suite 140E
West Palm Beach, FL 33401
Attn: Eileen Minnick
BMO Harris Bank N.A., as Co-Trustee
ofthe Priscilla W. Riggs Trust,dated
December 16, 1991, for the benefit
John Riggs, as Co-Trustee of the
Priscilla W. Riggs Trust, dated
December 1 1991, for the benefit of
Dorothy Riggs, and as Co-Trustee of the
Priscilla W. Riggs Trust, dated
December 16, 1991, for
benefit William Riggs
c/o BMO Bank
111 West Monroe Street, 16W
Chicago, IL 60603
Attn: Anthony G. Pappalardo
President, Trust Real Estate
With a copy to:
Publix Super Markets, Inc.
P.O. Box407
Lakeland, Florida 33802-0407
Attn.: Vice President Real Estate
If by overnight courier to Publix:
Publix Super Markets, Inc.
3300 Publix Corporate Parkway
Lakeland, Florida 33811
Attn: Vice President Real Estate
Page 4
With copy to:
John A. Attaway, Jr.
General Counsel and Secretary
Publix Super Markets, Inc.
P.O. Box 407
Lakeland, Florida 802-0407
If by mail or overnight courier to the City:
City of Miami Beach, Florida
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: ofPublic Works
(f) This Easement shall be recorded in the public
and any documentary stamp taxes payable hereon shall be paid by
the Dade County. Recording
City.
(g) Headings and similar structural elements set forth in this Easement are intended for ease
of reference only, and are not intended, will not be construed, to reflect the intention ofthe parties or
to affect the substance of this Easement. This has been negotiated at mm's length between
Grantor and the City, each having an opportunity to negotiate the form and substance Therefore,
in construing the provisions of this Easement, the parties will be deemed to have had equal roles in
drafting; and the rule of strict construction shall not apply to this Easement
(h) This sets fmih the entire understanding between Grantor and the and
not be changed, modified or amended, except by an instrument in writing executed by the party against
whom the of such change, modification or amendment is sought. Whenever used, the
singular number includes the plural and the plural is singular, and the use of any gender includes all
genders.
(i) City hereby each represent and wammt to the other the following:
a. That they have the full power and to execute and deliver this Easement and
to perfonn its obligations hereunder.
b. That its respective legal entity is validly under Florida law good standing
and its status is active.
c. That this Easement constitutes a valid and legally binding obligation enforceable
under laws of Florida.
d. 'fhe execution, delivery and perfom1ance of this Easement will not violate, conflict
with, or constitute any default under any law, govemment regulation any agreement
or instrument binding upon
{Signatures begin on the following page.}
5
WITNESS
written above.
to on the
Signed presence COLLINS A VENUE, LLC, a Florida limited
liability company
By:~~~--~~~
-"-'~;__;:~-=~:;_;;_;:;;;__-!.._~!-:'U::.......;.Sn!'A!..Name: W. Andrew White
Its: President
The foregoing instrument was acknowledged before me this ~ day of b · 20 Jl_,
by W. Andrew White, the President of Collins Avenue, LLC, a Florida limited liability company.
Such person (check one) is personally known to me or has produced a valid driver's
license as identification.
My commission e
(Notary Seal)
6
MARIANNE HUDGINS
Notary Public-State of Flur,:: }
My Cornm Expires Jul i4. ' ;
Commission# EE 1 i24Ei. t
Signed, and delivered
in the presence of:
JOHN Rl
("'!"'! me ~ ..... .L day
W. Riggs 'T'rust, dated
is personally
continue on
Pag~
jti1-
the Priscilla
1
KARlA CARROLL
Notary Public · Notary Seal
ST::.TE OF MISSOURI
~}I Louis City
My con1m1SSIOn Expires Jan. 25, 2016
Commission # 12296503
Signed, sealed and delivered
in the presence of:
Print
The foregoing instrument was acknowledged before me this if~ day ,
by Dorothy Riggs, as Co-Trustee of the Priscilla W. Riggs Trust, dated December 16, 1991, for the benefit
of Doro · . Such person (check one) is personally known to me or has ~d a valid
identification.
My commission expires: 'L.-""U>·-l s;
(Notary Seal)
CHI11SIIAN KIM
Commission It 1926327
Notary Public • California
San Luis Obispo County
M Cornrn Expires Feb 20, 2015
{Signatures continue on the following page.)
Signed, sealed and delivered
in the presence of:
(
STATE OF
COUNTY OF ------
WILLIAM RIGGS, as Co-
Priscilla W. Riggs Trust, dated December 16,
1991, for the benefit of William Riggs
The foregoing instrument was acknowledged before me this __ day of , 20_,
by William Riggs, as Co·-Trustee of the Priscilla W. Riggs Trust, dated December 1991, for the benefit
of William Riggs. Such person (check one) is personally known to me or has produced a valid
driver's license as identification. PLEASE ATTACHED ---
k,r RJ\0 (Z -M t fi!A
j\) D T/A-~ Pu e t--1 L
0~( IJ-{ dt!i3
CALIFORNiA
Notary Public, State and County Aforesaid
Printed Name:-----------
My commission expires: --------
(Notary Seal)
{Signatures continue on the following page.}
9
CALIFORNIA ALI..~PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
personally appeared
':;:*1-'#'of.,~-lk,~'\<V~~"~'-**Y'*"&~~.,rv~v~..._.,,.;l':+~"'h~~'"'"''\'V' ... "',.,Vf<">~<'\,.'-':,.'};,
:: KIRAN B. MISRA :;
" COMM. #1904245 ~
NOTARY PUBLIC • CALIFORNIA !ij
SAN DIEGO COUNTY 't
mission Expires Oct 14, 2014 !: ~~"''J!'\~~,...., .. ..,.,...,--,.~~~·9''•~~~'~**"'*~'"""' ... i\."":i'-¥.'*i<*,P.,_,'f!,_.g,.,~~"'·l ... *:o:'f!,,J%~ .. ,'k.,;*.,»,.~
who proved to me on the basis of satisfactory
evidence to be the person(t) whose name($') is/~
subscribed to the within instrument and acknowledged
to me that he/sRo,'tl"l®y executed the same in
his/~r authorized capacity~, and that by
his/~ signature~ on the instrument the
person~), or the entity upon behalf of which the
person~ acted, executed the instrument.
I certify under PENAL TV OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature: ,p:::::~~~~~.'"~~"-~~~-~~-~~
OPTIONAL-----------------------
rhaugh the information below is not required
and could prevent fraudulent
Description of Attached Document
Title or
Other Than Named Above: 1JAiULUriEiJL2~A~:D~ AJi:l.a!:::1~Ljj~&i.A!t!.t)}J~::
Capacity(ies) Claimed by Signer(s)
Signer's Name: --~~~~,,~~-~~,~-~,~,
CJ Officer ,,
[J Individual
[J Partner -~ [J Limited
II in Fact
L,J Trustee
[J Guardian or Conservator
Officer-
[] Individual
0 Partner ~ [] Limited
[] unr>rn<"' in Fact
[]Trustee
[' Guardian or Conservator
Easement
OFFICIAL SEAL
LOUISE TRAIL
Notary Public -State of Illinois
My Commission Expires Aug 3, 2016
Riggs
BMO Harris Bank N.A. executes instnnnem not personally, but
as Co-Trustee as afimo:said and is not liable in its
any whabuover, by
Any recourse under instmmem
rrust and any assets thereof.
on
execution ofthis instrument
only hJ be held against the aforesaid
OFFICIAL SEAL
LOUISE TRAIL
Notary Public -State of illinois
My Commission EMpires Aug 3, 2016
Easement-~
RMO Harri> Bank N A, executes this insirumem not personally, m
Co-Trustee as aforesaid and is not liabk in
\Va.y, whatsoever~ by reason of its execution vf this ittstrmn~nt,
Any recourse under this instrument is only to be held the aforesaid
Trust Estate a11d (.my assets ther(!of
on
OFFICIAL SEAl
LOUISE TRAIL
Notary Public -State of Illinois
My Commission Expires Aug 3, 2016
APPROVED
APPROVED AS TO FORM AND LANGUAGE
AND FOR EXECUTION
BMO HARRIS BANK N.A., as
Priscilla Riggs
~V~H<~''' 1 1,
BMO Harris Bank N.A. executes this instrument not personally, but solely in
as Co-Trustee as aforesaid and is not liable in its individllal
in any way, whatsotever, by reason of its execution of this instmment.
t,ny recoursG nnder rnis instrciment is only to be held against the aJ(Jresaid
Trust Estate and any assets thereof.
McLAUGHLIN ENGINEERING COMPANY
LB#285
ENGINEERING * SURVEYING * PLA T17NG * LAND PLANNING
400 NE 3rd AVENUE FORT FLORIDA
SCALE 1" = 60'
SKETCH AND DESCRIPTION
WATER LINE EASEMENT
PUBLIX COLLINS
Co.mn7&~·r:ftl·o at ffm Southeas:l
:-t:Jn the £est Nne .z,"J! sold lot 13. u
of f:fe,?kJ<.?Ii'1·a:
West, distance of /.Jii':04
76'3····7615
Wc·st o distance of !1/. 09 feet; them::e
of 78 thence
sofd 22, o
8iJ:J(/(}fJ~" !!est. a a'lstaru;o o! JO. 00 leetr
Wit's!, o distance of 15.00 teet; thence South Fosf; o
SKETCH
SITE LAYOUT
NOT TO SCALE
disiooce of 8EW/3 feet; !hence Seoih 0179'!54" W:ast, a dfs:tam:e ot
!2.58 feet,· lheru:e South 813':30'013'" East, on the South !!ne of
L&ts .22 ond iS, a diskmce of i!tl 00 teet: !hence North
East, a dkfom::e of 12.5!3 fee{; lhi:UifJO South Eas:i, a
distance ol 2!k 04 feet.: thetu::s ~vorth £oaf:. a tilstaNce of
f!!Uill f&&i; thence Sauth 78'08'4.8" Fast, a distance 1fU18 feet;
fhonco N&r(h fJ':...?£1 *11! ... £osf~ c dfstarrce of S.(J(J lace thence South
78"08'48" fosl, disftJnC!l? of $3.05 faol tv tha Point Begitmh1g.
of Mfornl Beach
square lOt')'f or
--+--PO!lvT OF
LOT 23 COMMENCEMENT
FlELD BOO!( NO.
JOB Oi?DER NO.
SE CORNER,
LOT 13
CertitTed Correct. Doted ol
McLAUCHLiN E/1/Gif/Etl?!NC COMPANr'
CANL ALBt?EKTSEN
Rog/stered L ond
State of
Exhibit A
........ ~--~~ ..... Attachment-B
SCAL£ 1" = 60'
McLAUGHLIN £NGJN£ERJNG COMPANY
LB#2B5
ENCINCCRING • Sf.lkVE'rfNC • PI.A n/NC • lAND .P!.ANN/1/C
400 N.t:. Jul A~&/Vt: f'OIIT /.AI/Ot:!Ul~Lf!. f'UJI?I()A
J.JJOI PHqt/f' (95#) 76J-7611 ' fA.X (!I!U) ;t(;.J-7615
\
SKETCH AND DESCR/P TION
WATER LIN£ EASEMENT
PUBLIX COLLINS
Legal OeSC!1ptlan
A patil~• c-f !cit /J md :?:!. /Jioak fl, AM!:tlf)fi} PU. T OF SoCONI)
OC£;.11 FRONT S!i81)1wt$10N, 11C<:Wd!n9 to liM p/d/ /hvscf, ao
"""~ 11'1 Pial IJ~ 28, Pd<}>t 211. cii.M pllf¥/k rrx:wd;g "'
MJami-OoriD Coo!ity, Flotldo, m!>'ll fully <lot<:rlb«< a,-fr>ilows:
THIS
SKETCH
CommtJIIcing of II>• SwiMosl comor of said lot 13; lh11nce Nor/h
00'00'00' £aGI, en lh• £ost line of saki iol J.J, a dl•lonco of U.OiJ
fe•t to lh• Point of Beginning; i.hfN!Ctl Cot!linuinl] Notlh oovo·oo·
E:ast, on sald ~asllirle, o dlslon¥tJ or 15.J.:1 ffn:tt,· th~m~~ North
78'08'48• West, o dis/Me• of 87.04 f••l; tllonct~ South 47:27'4!1"
W8sl, a dlslcmc• <>f /$.0$ fo~l.' (htmt:6 Ncrth !J$::JO'()Ii" *""t a
dl$/an~fl of 158.10 f4fl; /hoo~ Scvlb 02'2S'tH• Wf'•t "" t.~. W"sl
line of saM l.o I 22, fJ dhlrmc• cl IS.()() !Qcf; th<~~C~ Siwlh
88'30'06" oasl, ~ ditd<NM<t uf J{).()() (IJ(#~' fhvi'ICI SIXll/1 0/ '2?'54'
Wast, 11 disl«nce of 5.00 foot; lhoncq Soui!J 8/J'JO'Ofi" £ast. o
di•lrmM of 88.08 f••~· lh~nc;< South 01 '2!J'S4" W•sl, a distrmco of
12.58 fesl; /hone• South li<J";}O'O$" f'a&l, on lh• South lino of ooid
Lois: 7.2. and 13, a dlslonco of 20.00 ·r.et; lhMCB North 01'29'54•
~;.-a>f, o dtstonco ol 12.S8 f•<il; lh1>11Ct1 SoiJih 88'JO'otr E:osl, g
t!lMet!C# of 29.04 f,;qt· lh<mc~ Nivlh 47"27'4tr lrw~ a dis/once of
16.91 lui; {heM~ S®lh l'8'0!J'4$" (0$' If dfstfNioYJ of lt5.1J8 f•el;
/"""""' .'/()1'/h II~IW12" fiu,<f, o <l~iu/01::<' ~~ S.IXJ k¢1: lh<Ma" Sat.-llr
78'08'48• !est, ll l!istl:mc« of o.J.D$ (dill lo fho Point of Beginning.
Sl T£' LA YOUT
NOT TO SCALE
Sold tomt:: shvcl~. l)'lltq onii belnfl '" the Clly of Mioml Booah,
Ml<lml-0<:<111 C()fJfi/Y, Florirlo, <Jnd con !alnlng 5084 sqvur• foe/ or
IJ./1$7 lt!:N$ !TI(;I'ot ¢r l~u.
1JJ/t!J~u~~~-
CONSTRVC'f_ON 7/!d/12
LOT 21 B l 0 C K/< 6 U;r 14
WA IE'? UN~ E'ASEMENT I ~ ~
_(5.084 so. F.T)_ -t!~ '
LOT 22 ~
1) 'fNi ~:~tm t<~:h.ur, M H-l..,...,l.t ~d' ~J:t-w'-~.:-; o
_..,"" ........ """"'-' -" ,.<(.;, n.. <M>J><il--lj ~Mt l!b.lll-l-$lWI l$"';@>Ui .. ~ttl"fffM~lM:I-W """'('"'*'"""'' "'""""'"" ~-., .... .,., 17-:v btoi-..,...,-.~by lhi..,;,lh t..,.,..., .:.. ,V Ait 4ifi:'O~!I .M ~.w~ '\Jii141~-., ~ ._..,l~ >l)l!'t ~
IIIWW)'Iilt'..t :#-.:/.
t} Tll.'ffiii')I'A -•M>t"Y.
-') IJwhp ¥111m ~Ute tut ~~ Jll ~ /f;fKit $,
••"'-"' WW<Ia'fnt
fl£llJ BOOK NO. ----------
JOIJ ORDf:R NO. _;;;,U-...,15::;.:9c:.l.:...l......,_,.,...,._,.,---,-.,..-.,.-
e,;. \JMMf/2012/Uo911(WA TEJ?)
Rff. flit:: 11-.J-059
-<'---POINT OF
COMMENCEMENT
SE CORNER,
LOT 13
CERTIFICA liON
Certified Correct. Doled al
Fori LaudtJrdale, Florida lhis
fJih day of August, 2012.
Mc/.AUCHUN fNC!NURJNC COI.IPANY
(bL/td~
CA'i?'L C. lllBRO(r.Jt:N
Reglslored Land SurWJyo~ No. 4185
Slato af Fforld<J.
DRAWN BY: .....;.M...,M....;j":-...--------
CII<CKEO BY: ...;);QA..;.... ________ _
This instrument prepared by and return to:
Heather Rae Trkovsky, Esq.
Publix Super Markets, Inc.
P.O. Box 407
Lakeland, Florida 33802-0407
·--·
GRANT OF PERPETUAL PEDESTRIAN ACCESS EASEMENT
AND MAINTENANCE AGREEMENT
THIS GRANT OF PERPETUAL PEDESTRIAN ACCESS EASEMENT AND MAINTENANCE
AGREEMENT (the "Easement") is made this __ day of , 2013, by and between
COLLINS AVENUE, LLC, a Florida limited liability company; JOHN RIGGS and BMO HARRIS BANK
N.A., as Co-Trustees of the Priscilla W. Riggs Trust, dated December 16, 1991, for the benefit of John
Riggs; DOROTHY RIGGS and BMO HARRIS BANK N.A., as Co-Trustees of the Priscilla W. Riggs
Trust, dated December 16, 1991, for the benefit of Dorothy Riggs; and WILLIAM RIGGS and BMO
HARRIS BANK N.A., as Co-Trustees of the Priscilla W. Riggs Trust, dated December 16, 1991, for the
benefit of William Riggs (collectively, "Grantor"); and THE CITY OF MIAMI BEACH, a Florida municipal
corporation (the "City" or "Grantee").
RECITALS:
WHEREAS, Grantor is the fee simple owner of certain real property located in the County of
Miami Dade County, Florida; and
WHEREAS, Grantor has agreed to grant to the City a non-exclusive, pedestrian access
easement (the "Easement Area") over, and across, a portion of Grantor's property as such portion is
more particularly described in Exhibit "A" attached hereto and by this reference incorporated herein,
and shown as the hash marked area on Exhibit "B" attached hereto and by this reference incorporated
herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by the parties, the City and Grantor agree as follows:
1. Recitals. The parties acknowledge that the foregoing recitals are true and correct and
hereby incorporated into this Easement as if fully set forth herein.
2. Pedestrian Access Easement. Grantor does hereby grant and convey to the City and
its successors and assigns, a perpetual, non-exclusive, above-ground easement in, over, upon and
across the Easement Area for the sole purpose of public pedestrian access over the Easement Area.
The Easement Area shall not create exclusive rights to use the Easement Area, and the undersigned
reserves all other rights not inconsistent with this Easement.
3. Public Access. Grantor expressly acknowledges and agrees that the general public
shall have the right to use the Easement Area for pedestrian access only and for no other purpose.
Notwithstanding the foregoing, this Easement shall not be a dedication of the Easement Area to the
public.
Page 1
4. Maintenance of Easement Areas. Grantor shall construct and maintain in good repair
the sidewalk improvements within the Easement Area at its sole cost and expense.
5. Indemnification. By acceptance of this instrument, and to the extent permitted by and
subject to the limitations of Section 768.28, Florida Statutes, the Grantee shall indemnify and hold
harmless the Grantor from all and against all suits, claims, judgments, and all loss, damage, costs or
charges including attorney's fees and court costs arising from Grantee's use of the sidewalk
improvements within the Easement Area as a public right of way, subject to the Grantor's satisfying its
obligation to properly construct and maintain in good repair the sidewalk improvements in the
Easement Area, and except to the extent solely caused by the lack of maintenance, negligence, or
willful misconduct of the Grantor, and/or its agents, officials, or employees ..
6. Covenants Running with the Land. It is intended that the easements, covenants,
conditions, restrictions, rights and obligations set forth herein shall run with the Easement Area, and
shall bind every person having any fee, leasehold or other interest therein and shall inure to the benefit
of the respective parties and their successors, assigns, heirs and personal representatives.
7. Attorney's Fees. In the event a party institutes any legal action or proceedings for the
enforcement of any right or obligation herein contained. the prevailing party shall be entitled to recover
its cost and reasonable attorney's fees incurred in the preparation and prosecution of such action or
proceeding. The City acknowledges, following formal acceptance of this Easement by the Miami Beach
City Commission, its liability for torts arising from its own acts or omissions to the extent provided and
allowed under Section 768.28, Florida Statutes.
8. Severability. Each provision of this Easement and the application thereof to the
Easement Area are hereby declared to be independent of and severable from the remainder of this
Easement. If any provision contained herein shall be held to be invalid or to be unenforceable or not to
run with the land, such holding shall not affect the validity or enforceability of the remainder of this
Easement. In the event the validity or enforceability of any provision in this Easement is held to be
dependent upon the existence of a specific legal description, the parties agree to promptly cause such
legal description to be prepared.
9. Revocation. Amendment or Termination. This Easement is an irrevocable grant of
pedestrian access which may be amended, modified or terminated only by the written consent of the
then owner(s) of the Easement Area and the City of Miami Beach, Florida or its designee.
10. Governing Laws. The laws of the State of Florida shall govern the interpretation,
validity, performance and enforcement of this Declaration. Venue for any action brought hereunder
shall be proper exclusively in Miami-Dade County, Florida.
11. Successors and Assigns. The covenants, conditions and agreements contained in
this Easement will inure to the benefit of and be binding upon the successors and assigns of Grantor
and the City, including but not limited to any condominium association which may be successor or
assignee of Grantor.
12. Waiver. No express or implied consent or waiver by a party to or of any breach or
default by the other party in the performance by such other party of its obligations under this Easement
will be deemed or construed to be a consent or waiver to or of any other breach or default in the
performance by such other party of the same or any other obligations of such other party hereunder.
Failure by a party to complain of any act or failure to act of the other party or to declare the other party
in default, irrespective of how long such failure continues will not constitute a waiver by such party of its
rights hereunder. The giving of consent by a party in any one instance will not limit or waive the
necessity to obtain such party's consent in any future instance.
Page 2
13. Authority to Execute. Grantor warrants and represents to the City that the individual(s)
signing this Easement on behalf of Grantor have full power and authority to execute and deliver the
Easement and to bind Grantor.
IN WITNESS WHEREOF, the parties have caused these presents to be executed on the day
first written above.
Signed and sealed in the presence of:
Print Name:
Two WitnesbAS c:~s to---"""""'"~~~~~=.;;;:-
STATE OF J='Lo.Ut> A
COUNTY OF ']:'.,U)) lM ([ \ VE2..
COLLINS AVENUE, LLC, a Florida limited
liability company
Address: c/o W. Andrew White
The Northern Trust Company
755 Beachland Boulevard
Vero Beach, FL 32963
The foregoing instrument was acknowledged before me this~ day of F.e,..b · , 20 (3,
by W. Andrew White, the President of Collins Avenue, LLC, a Florida limited liability company.
Such person (check one) is personally known to me or has produced a valid driver's license
as identification.
{Signatures continue on the foflm.
Page 3
MARIANNE HUDGINS
• • Public · State of Florida l My Gomm. Expires Jul i 4, 2015
Commission# EE 11246?
Signed, sealed and delivered
in the presence of:
!"'":-'
Print Name_........._ ____ .J-V_I _A_N_D_It'-'S'-li_r._
Co-Trustee of the Priscilla
7 dated December 16, 1991, for
f John Riggs
Address: John Riggs
c/o BMO Bank
777 South Flagler Drive, Suite
Palm Beach, Florida 33401
Eileen Minnick
The foregoing instrument was acknowledged before me this QI1 day of ~:!Z.:Q~~[
20~, by John Riggs, as Co-Trustee of the Priscilla W. Riggs Trust, dated December 16, 1 ,
for the benefit of Riggs. Such person (check one) nally known to me or has
produced a valid driver's license as ldentlflcation.
My commission expires:
(Notary Seal)
{Signatures continue on the foi/owing page.}
KARLA CARROLL
Notary Public ·Notary Seal
STATE OF MISSOURI
St Louis City
My Commission E;;xpires. Jan. 25, 2016
Commission# 12296503
Signed, sealed and delivered
in the presence of:
Print Na
STATE OF wrfbr~
COUNTY OF S?.V\ u~ oh·.~f==
DOROtHY RIGG
Priscilla W. Riggs T t, dated December 16,
1991, for the benefit of Dorothy Riggs
Address: Dorothy Riggs
c/o BMO Private Bank
777 South Flagler Drive, Suite 140E
West Palm Beach, Florida 33401
ATTN: Eileen Minnick
The foregoing instrument was acknowledged before me this ~ day of \'Y\~YG~'--•
20 \~, by Dorothy Riggs, as Co-Trustee of the Priscilla W. Riggs Trust, dated December 16,
1991, fO.! the benefit of Dorothy Riggs. Such person (check one) is personally known to me or
ha~ced a valid 0"~0 (\ driver's lice~)as identifica
Notary Public, State and County Aforesaid
Printed Name: t:HfZ,lS!vtt0 ~!1'-'\
My commission expires: "'2.-L;:r-\;;:
(Notary Seal)
CHRISTIAN KIM
Commission # 1926327 2 Notary Public -California z
San Luis Obispo County ~
M Cornm Ex ires Feb 20. 2015
{Signatures continue on the following page.}
Pag~
!fl!l·
Signed, sealed and delivered
in the presence of:
STATE OF ______________ _
COUNTY
as o-Trustee of the
Priscilla W. Riggs Trust, dated December 16,
1991, for the benefit of William Riggs
Address: William Riggs
c/o BMO Private Bank
777 South Flagler Drive, Suite 140E
West Palm Florida
ATTN: Eileen Minnick
The foregoing instrument was acknowledged before me this __ day of ,
20_, by William Riggs, as Co-Trustee of the Priscilla W. Riggs dated December 16,
1991, for the benefit of William Riggs. Such person (check one) is personally known to me or
has produced a valid driver's license as identification.
k'-fW\10 J?,_ MISM
AJCJ14VL~ />U~LA
0~~ I ( JOI.:S
ATTACHED
Notary ~(MJ,~A~@iS11'161GA!:l'~id
Printed Name: __ "'""':'"" ________ _
My commission ovn•r"'" ----------
(Notary Seal)
{Signatures continue on the following page.}
CALIFORNIA ALLwPURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
State of California }
County of~~~~~-~~""'~""""-~~~,~~
On~~1 I~
personally appeared
Above
who proved to me on the basis of satisfactory
evidence to be the person(~) whose name(i) is/a.Fe
subscribed to the within instrument and acknowledged
to me that he/s~ executed the same in
his/~ authorized capacity(iJ;J.5'), and that by
his/~ir signaturejs? on the instrument the
person(tB'), or the entity upon behalf of which the
person_}%) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
of Document ~~d/t:,~2~~~~:V,.(;J~~ .. ,~,,~::r:::_~~~~=L-~~,~,,,,~--"'
Document Date:
Other Than Named Above: :;J'iy::D~R_,oJETl--,~M~LRf:i:::J AV11JEJ
Capacity(ies) Claimed by Signer(s) k CJ tIP
Signer's Name: -----~,,~,,~w-~~-~
Officer-:1 Officer -
[! Individual [J Individual
[] Partner -D Limited [] General [] Partner -[J Limited
[] in Fact [] in Fact
D Trustee [J Trustee
D Guardian or Conservator C Guardian or Conservator
C Other:,,~~~,~~~~~-D Other:---~-----
Hem
P~7
Signed, sealed and delivered
in the presence of:
(WnnessVSig nature)
Print
BMO HARRIS , as Co-Trustee
of the Priscilla W. Riggs Trust, dated
December 16, 1991, for the benefit of John
Riggs
BMO Harris Bank N.A. executes this instrument not but
'"'n'""""" as Co-Trustee as ef0resaid and is not liable its
any way, whatsoever, reason of it;, 0xecution
recourse under this IS vniy to be
"'tnt'"'"'"'irl Trust Estate and any assets thereot
Address: BMO Harris Bank N.A.
c/o BMO Private Bank
111 West Monroe Street, 16W
Chicago, IL 60603
Attn: Anthony G. Pappalardo
Vice President, Trust Real Estate
The foregoing instrument was acknowledged before me thiSO:Z_L_ day ~~~-· 20ft, by BMO Harris Bank N.A., a: """*'"·""' .. &"""";,(A? as Co-Trus of the
Riggs. Such person Priscilla W. Riggs Trust, dated December
(check one) t !§ personally known to me ori
identification.
produced a valid ____ driver's license as
OFFiCIAL SEAL
LOUISE TRAil
Notary Public -Stale of Illinois
My Commission Expires Aug 3, 2016 My commission
(Notary Seal)
{Signatures continue on the following page.}
Signed, sealed and delivered
in the presence of:
STATE OF
COUNTYO~F--~~~------
BMO HARRIS BANK N as Co-Trustee
of the Priscilla W. Riggs Trust, dated
December 16, 1 , for the benefit of
Dorothy Riggs
BMO Harris Bank NA executes this instrument not personally, but
in its as Co-Trustee as aforesaid and is not liable in its
capacity any way, whatsoever, reason of its execution
of this instrument recourse under this is only to be
held against the Trust Estate and any assets thereof,
Address: BMO Harris Bank N.A.
c/o BMO Private Bank
111 West Monroe Street, 16W
Chicago, IL 60603
Attn: Anthony G. Pappalardo
Vice President, Trust Real
The foregoing instrument was acknowledged me this::)/~ay of~f2~::;t;;= ,
20/~. by BMO Harris Bank N.A., a Ule~~A~t'tt~F~f'~ , as Co-TruS@; of the
Priscilla W. Riggs Trust, dated December 16, 1991, for the benefit of Dorothy Riggs. Such
person (check one) i is personally known to me or i has produced a valid driver's
license as identification.
OFFICIAL SEAL
LOUISE TRAIL
Notary Public -State o! Illinois
My Commission Expires Aug 3, 2016
{Signatures continue on the following page.}
.Signed, sealed and delivered
in the presence of:
Print
S1 ATE OF ____::=:::::::::::::::::::::~~:::::;:.:._
COUNTY OF-~=-~---
BMO HARRIS BANK , as Co-Trustee
of the Priscilla W. Riggs Trust, dated
December 16, 1991, for the benefit of William
Riggs
BMO Harris Bank NA executes this instrument not but
in its as Co-Trustee as aforesaid and is not liable its
capacity any way, whatsoever, reason of its execution
of this instrument. recourse under this is only to be
held against the Trust Estate and any assets thereof.
Address: BMO Harris Bank N.A.
c/o BMO Private Bank
111 West Monroe Street, 16W
Chicago, IL 60603
Attn: Anthony G. Pappalardo
Vice President, Trust Real
The foregoing instrument was acknowledged before me thi~(~ay of~~:::
20 /:L, by BMO Harris Bank N.A., a ,Rei~9F~!OErZ1 , as Co-T the
Priscilla W. Riggs Trust, dated December 16, 1991, for the benefit of William Riggs. Such person
(check one) i is personally known to me or i has produced a valid driver's license as
identifi ·
OFFICIAL SEAL
LOUISE TRAIL
Notary Public -Stale ol Illinois
My Commission Expires Aug 3, 2016
APPROVED
lie, State and County Aforesaid
Printed Name: l OU!SE :bf\AIL
My commission expires: ~ -.3 -010/(p
(Notary Seal)
APPROVED AS TO FORM AND LANGUAGE
AND 11:0R EXECUTION
NOTES:
2)
J)
records
Point of
Exhibit A
McLAUGHLIN ENGINEERING COMPANY
LB#285
ENGINEERING *SURVEYING' *PlATTING *lAND PLANNING
400 NL 3rd AVENUE FORT LAUDERDALE, FlORIDA
33301 PHONE 763 7611 *FAX 763 7615
SKETCH AND DESCRIPTION
SIDEWALK EASEMENT
PUBLIX COLLINS
SHEET 2 OF 2 SHEETS
, CORRECTED PlAT OF ATLANTIC
as recorded in Plot Book 9, of the
of the most
on thc North line
more described as follows:
Northwest comer of sold Lot !; thence North
of said Lots 1 and a dis· lance of 1 JO. 99 feet to a
t of on a curve to the
to the mentioned course, with a radius of
. on arc distance of 4. 52 feet to a of
a distance of 8. 45 feet to a
t, with a radius of 10.00
feet to a of
t on a curve,· thence
t, whose radius bears South 44 with a
a central of 44 , on arc distance of 15.45 feet to the
TOG'LTJ-JER WITH:
at the aforementioned Reference Point '11 ·;· theoc,; North 89
line of said Lot a distance of 5225 feet to the Point of
thence con North 8.9 the said North a
16 feet to a on said curve to the
with a radius of 20.00 a central , an arc distance of 1550
89'20 a distance of 45.00 teet to a t of curve;
on said curve to the t, with a radius of 00 a central
, an arc d;~dance of 10.22 teet to a t thence
on said curve to the with a radius ot 10. of
'; an arc distance of 6.84 to the Point of
11/1 of said lands and in the of Miami Miami-Dade
Coun and con 916 square feet or 0210 acres more or less.
drawing Is
sc:o/,
NOT A BOUNDARY SU!i'VEY.
shown assume the East line of said Block 6,
00'00'00" East.
Revised this
FIElD BOOK NO.
,JOB ORDER NO. CA CHECKED BY: -~---------~
Exhibit B
McLAUGHLIN ENGINEERING COMPANY
LB#285
ENGINEERING * SUNVEYING * PLA TT/NG ,. LAND PLANNING
400 N.E: 3rd A VENUE FORT LAUDERDALE; FLOR/D;1
,33301 PHONE 763-7611 *FAX 763-7615
SCALE 1" = 60' 1
$KETCH AND DESCRIPTION
SIDEWALK EASEMENT
PUBLIX COLLINS
SHEET 1 OF 2 SHEETS
\
72/h Street
I
~
?_\--~~~~~~ ~1
"' <!)
" \:----~~~~~·"
described on Sheet
NOTES·
2)
~J)
ATLANTIC DRIVE
LOT 3
OF COMMENCE/v!ENT
REF: ?!:=REFERENCE POINT
shown assume lhe East line of said Block 6;
oo·oo·oo" Cas!.
FlEW BOOK NO.
JOB ORDER NO
Rev/sed thi:<s 15th
!"----~
THIS
SKETCH
SITE LAYOUT
NOT TO SCALE
at
this
2012.
2013.
DRAWN BY:----"---------
.................... Attachment-D
SCALE 1', -60'
McLAUCHLIN ENGINEERING COMPANY
ENGINEERING * SURVEYING *PLATTING *LAND PLANNING
400 N.£. 3rd AVENUE FORT LAUDERDALE, FLORIDA
33301 PHONE (954) 763-7611 *FAX (954) 763-7615
AND DESCRIPTION
SIDEWALK SEMEN 72th
PUBLIX COLLINS Normandy
1 OF SHEETS Q.)
"' "' ~
" Atlantic Dr/
Street
Drive {934}
LEGAL DESCRIPTION: <.:!.~--r---~Jiiiiiiiiiiiiiiiiipiii~
(I>
A portion of Lots 1 and Block "c'; CORRECTED PLAT ~
OF A TLANTJC HEIGHTS, according to the plat thereof, as
recorded in Plat Book 9, Page 14, of the public records of
Miami-Dade County, Florida, more fully described on Sheet
2 of 2 Sheets.
THIS
SKETCH
51 LA T
~
.l.
I
~
Q.)
"' "' "' " "
"' "'
ATLAN DR/ TH STREET) NOT SCALE
NOTES:
LOT 3
LEGEND:
P.O.C.=POINT OF COMMENCEMENT
REF. PT.=REFERENCE POINT
I) This sketch ref/eels all easements and rights-of-way. as
shown an above referenced record p/al(s). The subject property
was not abstracted for other easements rood reservations or
rights-of-way of record by McLoughlin Engineering Company.
2) Legal description prepared by McLaughlin Engineering Co.
3) This drawing is not valid unless sealed wilh an embossed
surveyors seal.
4) THIS IS NOT A BOUNDARY SURVEY.
5) Bearings shown assume the East line of said Black 6,
as NDrlh 00'00'00" East.
FIELD BOOK NO.
JOB ORDER NO. U-6911 ----------------------C: \JMM}r/2012/U691J(SIDEWALK)
REF. FILE: 11-3-059
Certified Correct. Dated at
Fort Lauderdale, Florida this
14th day of December, 2012.
Revised this 15th day of May, 2013.
ORA WN BY: _.;,_'M_;'M)'-i-________ _
CHECKED BY.· __ c_~----------
NOTES:·
McLAUGHLIN ENGINEERING COMPANY
LB#285
ENGINEERING * SUR VEYJNG * PLA TTING * LAND PLANNING
400 N.E. 3rd A VENUE FORT LAUDERDALE, FLORIDA
33301 PHON£ 76'3-7611 *FAX (954) 763-7615
SKETCH AND DESCRIPTION
SIDEWALK EASEMENT
PUBLIX COLLINS
SHEET 2 OF 2 SHEETS
A of Lots 1 and 12, Block , CORRECTED PLAT OF ATLANTIC HEIGHTS,
according to the plot thereof, as recorded in Plat Book 9, of the public
records of Miami-Dade Coun Florida, more fully described as follows:
(!) at the most North, Northwest comer of sold Lot 1; thence North
89'13'10 East, on the North line of said Lots 1 and a distance of 110.99 feet to o
Reference Point ')1" and to o point of cusp,· thence Westerly on a curve to the left,
whose rodJi;s point is perpendicular to the last mentioned course, with a radius of
/i.i. 00 a central angle of 25"52'37': on arc dlstance of 4.52 fe_-f ro o ; of
tangency; thence South West, a distance of 8. 45 feet to a point of curve;
thence Westerly on said curve to the n:qht, with a radius of 10.00 feet, a central angle
ol 25"53'32'; on ore distance of 4.52 feet to a point of tangency; thence South
89'14'06" West, o distance of 108.60 feet to o point on a curve; thence Northeasterly
on said curve to the right, whose radius point bears South 44:59'52" with a
radius of 20.00 feet, a cen fro/ angle of 44 , an arc distance ol 15.43 feet to the
Point of Beginning (!).
TOGETHER WITH:
Commencing (1) at the aforementioned Reference Point ';· thence North 89'13'10"
East, on the North line of said Lot a d/.:;tance of 52.25 feet to the Point of
Beginning (2); thence continuing North 89'!3'10" East, on the said North line, o
distance of 46. 76 feet to a point of curve,· thence Easterly on said curve to the right,
with a radius of 20.00 feet, a central of 44'24'22'; an ore distance of 15.50
thence South 89 West, a distance of 45.00 feet to a paint of curve;
thence North on said curve to the right, with a radius of 15.00 feet, o centra!
angle of 39'02 , an arc distance of 10.22 feet to a point of reverse curve; thence
Westerly on sold curve to the left, with a radius of 10.00 a central angle of
39'09'54'; an arc drc;tance of 6.84 to the Point ol Beginning (2).
All of said lands situate, lying and In the City of Miami Beach, Miami-Dade
County, Florida, and containing 916 square feet or 0. 0210 acres more or less.
CERTIFICATION
Certified Correct. Dated at
Fort Lauderdale, Florida this
14th day of 2012.
Revised this 15th of May, 2013.
I) 71Jh sketch ref/eels all easements and rights-of-way, as
shown on above referenced record plot(s). The subject properly
was not abslracled for other easements rood reservations or
rs-.nr-•wnu of record by McLaughlin Engineering Company.
2) Legal prepared by Mcl.aughlin Engineering Co.
3) This drawing is nat valid unless sealed with an embossed
seal.
4} !HIS NOT A BOUNDARY SURVEY.
5) Bearings shown assume the East line of said Block 6,
as North 00'00'00" Easl.
FIElD BOOK NO.
JOB ORDER NO.
C: \JMMjr/2012/U6911(SIDEWALK)
REF. FILE: 11--3-·059
DRAWN BY:_...........;:..........-------~
CHECKED BY: CA
RESOLUTION TO BE SUBMITTED
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving, By A
5/7ths Vote, The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The City's
Best Interest, And Authorizing The Procurement Of Services By Community Asphalt To Adjust Or To
Relocate Approximately Ninety-Three (93) Valve Boxes, Fourteen (14) Sanitary Sewer Manhole
Covers, And Twenty-Two (22) Water Meter Boxes, Sixteen (16) Fire Hydrants, Two (2) Water
Services, And One (1) 8-lnch Water Main For The FOOT Construction Project On Collins Avenue
From 5th Street To Lincoln Road, In Conjunction With The FOOT Project.
Key Intended Outcome Supported:
Maintain City Infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The Customer Satisfaction Survey
ndicated that 60% of residents rated utility pipes in good condition
Item Summary/Recommendation:
The Florida Department of Transportation (FOOT) will begin construction of the Collins Avenue Right-
of-Way Improvements Project on June 3, 2013. Generally, the FOOT project will mill and resurface
the roadway, and reconstruct sidewalks, drainage system, lighting and landscaping along Collins
Avenue from 51h Street to Lincoln Road.
Because of the Right-of-Way improvements, the City (along with other utility owners and operators)
must adjust or relocate its water and sewer utilities. The City has coordinated this effort with the
FOOT design engineers to ensure the resolution of all conflicts based on available data.
In March 2013, FOOT selected Community Asphalt as the contractor. To avoid coordination problems
and construction delays, the City believes that it would be in its best interest to use the same
contractor selected by the FOOT procurement process.
In May, Community Asphalt provided a cost estimate to the City for the adjustments and relocations
listed in the utility adjustment schedule prepared by the City. The estimate is for $113,890.70.
Because Community Asphalt failed to include twenty-two (22) water meter box adjustments, the City
added $5,500 ($250 per water meter box based on a previous project). Thus, the total cost estimate
for this project is $119,391. Staff believes it appropriate to add a 10% contingency in the amount of
$11,939 to cover any additional relocation of unmarked utilities. Therefore, the total cost estimated is
$131,330. In anticipation of this work, the City had budgeted $266,250 from Fund 425, Water &
Sewer Enterprise Fund.
Staff has reviewed the costs and believes that they are competitive. Further, the City is not incurring
mobilization, coordination, and maintenance of traffic costs that it would if it retained a different
contractor. As a result, staff believes that this cost is very competitive. Further, it has less risk of
change orders associated with potential conflicts from a City contractor and FOOT contractor working
within the same project limits.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account
F
$131,330 425-2764-069357 (Water & Sewer Enterprise Fund).
Total $132,330
City Clerk's Office Legislative Tracking:
Department Director
ETC
I l
T:\AGENDA\2013\June 5\Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids u
/v\IA!v\1 BEACH AGENDA 1 T EM ----c::-C._7-'-::!:--!!--:-:--
DA TE 14 -5"-I ~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSIOIN MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE CITY'S BEST INTEREST, AND AUTHORIZING THE PROCUREMENT OF
SERVICES BY COMMUNITY ASPHALT TO ADJUST OR TO RELOCATE
APPROXIMATELY NINETY-THREE (93) VALVE BOXES, FOURTEEN (14)
SANITARY SEWER MANHOLE COVERS, AND TWENTY-TWO (22) WATER
METER BOXES, SIXTEEN (16) FIRE HYDRANTS, TWO (2) WATER SERVICES,
AND ONE (1) 8-INCH WATER MAIN FOR THE FOOT CONSTRUCTION PROJECT
ON COLLINS AVENUE FROM 5TH STREET TO LINCOLN ROAD, IN
CONJUNCTION WITH THE FOOT PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
$131,330 425-2764-069357 (Water & Sewer Enterprise Fund).
BACKGROUND
The Florida Department of Transportation (FOOT) will begin construction of the Collins Avenue
Right-of-Way Improvements Project on June 3, 2013. Generally, the FOOT project will mill and
resurface the roadway and reconstruct sidewalks, drainage system, lighting and landscaping
along Collins Avenue from 51h Street to Lincoln Road.
Because of the Right-of-Way improvements, the City (along with other utility owners and
operators) must adjust or relocate its water and sewer utilities. The City has coordinated this
effort with the FOOT design engineers to ensure the resolution of all conflicts based on available
data.
In March 2013, FOOT selected Community Asphalt as the contractor. To avoid coordination
problems and construction delays, the City believes that it would be in its best interest to use the
same contractor selected by the FOOT procurement process.
Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids Memo
City Commission Meeting
June 5, 2013
Page 2 of 3
In May, Community Asphalt provided a cost estimate (Attachment A) to the City for the
adjustments and relocations listed in the utility work schedule prepared by the City (Attachment
B). The estimate is for $113,890.70. Because Community Asphalt failed to include twenty-two
(22) water meter box adjustments, the City added $5,500 ($250 per water meter box based on a
previous project). Thus, the total cost estimate for this project is $119,391. Staff believes it
appropriate to add a 10% contingency in the amount of $11,939 to cover any additional
relocation of unmarked utilities. Therefore, the total cost estimated is $131,330. In anticipation
of this work, the City had budgeted $266,250 from Fund 425, Water & Sewer Enterprise Fund.
Staff has reviewed the costs and believes that they are competitive. Further, the City is not
incurring mobilization, coordination, and maintenance of traffic costs that it would if it retained a
different contractor. As a result, staff believes that this cost is very competitive. Further, it has
less risk of change orders associated with potential conflicts from a City contractor and FOOT
contractor working within the same project limits.
CONCLUSION
The Administration recommends the Mayor and City Commission adopt this resolution waiving
by 5/th vote, the formal competitive bidding requirements, finding such waiver to be in the City's
best interest.
Attachment:
A. Cost Estimate Form Community Asphalt
B. Utility Work schedule
MT/ET~RWS
T:\AGENDA\2013\June 5\Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids Memo.docx
P .0 BOX 940668 MIAMI, fl33194 (305) 225-1503 FAX (305) 480-9013 Page 1 of 1 4129/2013 Quotation FIRE HYDRANT AND RELOCATE 1. Equipment, Labor and Material Included. 2. MOT Not Included. 3. Survey or As·bunt Not Included. 4. Selected Backfill Matenal Not Included. 5. Hauling Excess Fill From Excavation Not Included. S,Dewatering Penni! Not Included 7 Restoration of Curb, Sidewalks, Sod, Asphalt. Etc Not Included. COMMUNITY ASPHALT CORP 14005 NW 186th STREET Hialeah, FL 33018 PROJECT: Contract: T6294 FOOT#: 250236-1-52-01, 250236-3-52-01 250236-3-52-03. 250236-3-56-01 Road Name: SR-A!A (Collins Ave) Limits: From 5th Street to Uncoln Road Miami-Dade 9. Shot Down Water Main For Proposed Work By Others. 1 0. HRS Test Not Included 11. Relocate Water Meters not Included. 12.Fiowable Filt Rock Base or Asphalt fOr Trench Restoration Not Included. ?; ru () :::r 3 (I) ::l .-+ I )>
SUMMARY OF WORK ORDER
f'toltc:l: SR A1A/Colllns Avenue from llh Street to Uneofn Road
PIIOJ£Cf FIN No. 25D21i!J.3·51.0l/T6294
Florida Department of Transportation
DATE: Monday, April 29, 2013
Community
Asphalt
OHLGroup
DESCRIPTION: Adjustment & Relocations of Oty of Miami Beach Utilities
lABOR BREAKDOWN
DESCRIPTION
EQUIPMENT BREAKDOWN
DESCRIPTION
MATERIAL BREAKDOWN
I DESCRIPTION
SUBCONTRACT
SUBCONTRACTOR
IC Earth movers
INDIRECT COSTS/ MOT COSTS
DESCRIPTION
TOTAL LABOR: $
TOTAL EQPT: $
TOTALMAfu $
(+)17.5% $
TOTALSUBC: $
(+)10% on first $50,000 $
(+) 5% over $50,000
SUBTOTAL: $
PER DIEM COSTS $
LESS CREDIT $
U[M
HR
103,537.00
10,353.70
113,890.70
$
$
$
s
$
$
I
I
I
RATE
RATE
U/M
$
$
$
$
U/M
LS I$
I$
l s
U/M
I~
QJY
arv EXTENSION J . I$ . I
l $ . I . .
. I$ . I ±: IS . I
I$ . J
TOTAL EQUIPMENT:..;$:;.... ___ _
RATE QTY EXTENSION . $
$ . . $ . s .
TOTAL MATERIAt:..;S;.... ...... ...,._
RATE QTY EXTENSION
1o3,537.oo 1 1.oo Is 103,537.00
. I I$ .
. I . I
TOTAL SUBCONTAACT..;S;,__,,;;10;;;;3.S;;;3;;,;7,;;;.00;;;,
RATE EXTENSION
TOTAL LABOR:..;$;...._ ........ ......,
The contractor shall 15 working days before The contractor must the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK of Miami Beach, Mr. Alvarez, Infrastructure course work is scheduled to commence .... trn.,n+ cover work to a minimum. ln>'!rations) Division Director at 305·673-7025 at least iu .. tm .. nt of covers if needed due to field condition. 2. The City Contractor will (88) Eighty Eight Water Valve boxes FOOT Construction. will and provide boxes if necessary. 3. 4. The Contractor will 5. The City Contractor will relocate And 8" water Main Sta. 22+80.71 All work to be completed Sewer manhole covers, and roadwav ffnish surface. One Sanitary valve cover , two Water meter boxes FOOT Construction. City will and provide boxes if necessary. and (2) two Water Services Sta. 11 +90.39 FOOT construction. 2013. and 61+08.00 710-010,05 UTILITIES 12100 P"{Je2o13 6. Alll"!xistine~ and in conflict with Construction will be relocated within 5 calendar from request date by the 1. The rnroucm Contractor will complete all the diustment and relocation . I OJ
RESOLUTION TO BE SUBMITTED
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution accepting the recommendations of the FCWPC on March 21, 2013, allowing for the use of vacant
City-owned fee simple land, as may become available, for Construction Staging in connection with City-funded
construction projects only; and directing the Administration to develop policies and procedures for such
purpose,
Key Intended Outcome Supported:
Ensure well-maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2009 Community Satisfaction Survey noted that 87% of residents reported the appearance and
maintenance of the City's public buildings as Excellent or Good. 2011 survey results are under development.
Issue:
I Shall the City establish a policy for the use of City-owned fee simple land for Construction Staging?
Item Summary/Recommendation:
Although the City has a fee structure in place for use of City Right-of-Way (ROW) space for Construction
Staging, the City currently has no formal policy or fee structure for contractors requesting the use of City-
owned fee simple land for Construction Staging in connection with City-funded construction projects, privately-
funded construction projects and/or construction projects occurring in neighboring municipalities.
The matter was discussed at the City's Finance and Citywide Projects Committee (FCWPC) meeting on March
21, 2013, and the following recommendations were made:
The FCWPC recommended that the City continue to permit the use of vacant City-owned fee simple land, as
may become available from time to time, for Construction Staging in connection with City-funded construction
projects only. The Committee further recommended that the Administration establish a policy and conditions
to govern this process, including a provision for the City to negotiate a credit for additional scope of work in
exchange for staging on City-owned property.
Pursuant to the direction of the FCWPC, staff is in the process of developing policy and criteria for use of City-
owned property for Construction Staging, which will be presented to the City Commission for approval when
ready. In the meantime, the Administration recommends accepting the recommendations of the FCWPC,
allowing contractors involved with City-funded construction projects to use available City-owned fee simple
land for Construction Staging.
Advisory Board Recommendation:
Finance & Citywide Projects Committee: March 21,2013
Financial Information· .
Source of Amount
Funds: 1 n/a
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Max Sklar, Ext. 6116
MIAMI BEACH
Account
AGENDA ITEM ~C,.__7::--0""""""":::""_
DATE ~-S'=-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me~lbelrs
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE
FINANCE & CITYWIDE PROJECTS COMMITTEE ON MARCH 21, 2013,
ALLOWING FOR THE USE OF VACANT CITY-OWNED FEE SIMPLE LAND, AS
MAY BECOME AVAILABLE FROM TIME TO TIME, FOR THE PURPOSE OF
STAGING AND/OR STORING CONSTRUCTION EQUIPMENT IN CONNECTION
WITH CITY-FUNDED CONSTRUCTION PROJECTS ONLY; AND FURTHER
DIRECTING THE ADMINISTRATION TO DEVELOP POLICIES AND PROCEDURES
FOR SUCH PURPOSE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities.
BACKGROUND
The City currently has no established policy, mechanism or fee structure in place regarding the
use of City property for the purpose of staging and/or storage of construction equipment
("Construction Staging").
Currently, arrangements are made on a case-by-case basis, interdepartmentally, depending on
the proposed use of the land. Because it is not feasible to govern the use of City property by a
conventional lease agreement or by the existing mechanism and fee structure identified for use
of right-of-ways, the Administration developed a proposed License and Use Agreement for
consideration by the Finance & Citywide Projects Committee (FCWPC), and also conducted an
analysis of comparable market rates for the use of land for Construction Staging. The analysis
of comparable rates resulted in widely varying scenarios for the City's consideration in
determining a fee structure, if that was the direction to be taken. However, other determinations
should first be made such as: Whether the City wishes to charge contractors and/or developers
for the use of City property during Construction Staging in connection with City-funded projects
and/or developments; Whether the City should allow contractors and/or developers to use City
property for Construction Staging in connection with privately-funded construction projects
and/or developments, and Whether the City should allow contractors and/or developers to use
City property for Construction Staging for publicly or privately funded construction projects
and/or developments occurring in neighboring communities.
City Commission Memorandum
Construction Staging Memorandum
June 5, 2013
Page 2 of3
In 2011, as the City anticipated escalating its right-of-way (ROW) infrastructure improvement
projects, City contractors began to pursue available sites for staging and storage. The City did
not have a process or fee structure in place to govern the use of City property for Construction
Staging.
The City was approached by, among others, Weekly Asphalt and Paving, the contractor
engaged by FOOT to undertake roadway improvements extending along AlA (Collins Avenue)
from 75th Street in Miami Beach to beyond City limits, where Collins Avenue intersects Haring
Avenue in Surfside. The contractor had requested temporary use of one of the vacant City-
owned lots on Collins Avenue between 86th and 8ih Streets for its Construction Staging for a
period of approximately twelve months, commencing as soon as available. Earlier requests
were also received from the City of Bal Harbor regarding temporary use of one or more of the
same lots for a project that it completed last summer and from Ric-Man International for a
project it is currently working on in the City of Surfside. Due to the anticipated timing involved
with the City being able to make a decision concerning use of the vacant lots, Bal Harbor opted
to stage within its own boundaries. Ric-Man International did not want to spend more than
$1,000.00 per month for use of the site. Other ROW projects, including Central Bay Shore and
Lake Pancoast being undertaken by Lanzo Construction, and Sunset Islands 1 and 2 being
undertaken by DMSI, are using FOOT's property on the Julia Tuttle Causeway for staging at no
additional cost to the projects.
David Mancini & Sons (DMSI) is currently using 52,500 square feet of City-owned vacant lots
located between 85 and 86th Streets along Collins Avenue. DMSI has been using this site since
May 4, 2011 for construction staging, parking and material storage in connection with two
projects. At first, DMSI utilized the site while working as the City's right-of-way JOC Contractor
for the Water Main Installation Project, and then remained on the site for the Biscayne Point
Neighborhood Project, which broke ground at the end of September, 2011. DMSI provided
proof of liability insurance coverage reflecting the City as an Additional Named Insured; however
a fee structure for the use of the property was never pursued.
ANALYSIS
While there is no fee structure in place for Construction Staging on City property, a mechanism
and fee structure exists regarding the use of City right-of-way space during Construction
Staging. Section 82-151 of the City Code cites the market rate for obstruction of ROW as $.03
per square foot per day, plus a $37.50 application fee, and requires that contractors also be
required to provide commercial general liability insurance naming the City as an additional
insured, as well as worker's compensation and employer's liability as approved by the City's
Risk Manager. Public Works also charges a review fee of $320.43 to cover the cost of staff time
spent reviewing applications of this nature ("Obstruction of Right of Way Ordinance").
On March 21, 2013, the Finance and Citywide Projects Committee (FCWPC) discussed the use
of City property for Construction Staging in connection with City-funded construction projects,
privately-funded construction projects, and construction projects occurring in neighboring
municipalities. The Administration's intent was to recommend a mechanism that would allow
the City Manager to negotiate and enter into temporary licensing-use agreements with
contractors.
The FCWPC recommended that the City should continue to allow contractors and/or developers
involved with City-funded construction projects to use available City-owned fee simple land for
Construction Staging. The Committee further recommended that the Administration establish a
City Commission Memorandum
Construction Staging Memorandum
June 5, 2013
Page 3 of3
policy and conditions to govern this process, including a provision for the City to negotiate a
credit for additional scope of work in exchange for staging on City-owned property.
CONCLUSION AND RECOMMENDATION
Pursuant to the direction of the FCWPC, staff is in the process of developing policy and criteria
for use of City-owned property for Construction Staging, which will be presented to the City
Commission for approval when ready. In the meantime, the Administration recommends
accepting the recommendations of the FCWPC, allowing contractors involved with City-funded
constr ion projects to use available City-owned fee simple land for <;onstruction Staging.
T:\AGENDA\2013\June 5, 2013\Construction Staging memorandum
AND USE
THIS LICENSE AND USE AGREEMENT ("Agreement"), made the day of
-----' 2013 (the Effective Date), by and between the CITY OF MIAMI BEACH,
FLORIDA, a Florida municipal corporation ("City" or "Licensor"), and INC, a
Florida corporation ("Licensee"). Licensor and Licensee may also sometimes referred
individually, as a "Party" or collectively, as the "Parties".
NOW, THEREFORE, and in consideration of the mutual promises, covenants, agreements, terms
and conditions, herein contained, and other good and valuable consideration, the receipt and
adequacy which are hereby acknowledged, the Parties hereto do agree as follows:
1. Licensor hereby grants to Licensee a license to occupy and use, subject to
all terms and conditions hereof, those certain parcel(s) generally described as Subdivision
Name, PB _,Lots_ through_, _,and located generally along , from
th Street to th Street, as more specifically detailed the location map, attached and
incorporated as Exhibit" A" hereto, (the "Parcel(s)").
Licensee may occupy and use the Parcels solely for the purpose staging equipment and
storage of materials in connection with those certain City-funded right-of-way improvements and
_____ repairs, being undertaken by the Licensee along , as per City of Miami
Beach Resolution No. , attached and incorporated as hereto (hereinafter
referred to as "the Project").
2. The term of Agreement shall commence upon execution of the Agreement by
both Parties, which shall be referenced as the "Effective Date" on page 1 (above) of this
Agreement, and shall terminate upon the earlier of "Substantial Completion" of the Project, as
determined in writing by the Licensee's Engineer of Record; or Date, unless otherwise extended,
at Licensor's sole ....._..,,.., ... ,., .... v,u,
4. Indemnification. Licensee shall indemnify and harmless the Licensor, and it officers,
employees, agents, and contractors, from and against any and all claims, suits, actions, damages
or causes of action arising from or in connection with Licensee's, and/or its officers, employees,
contractors and/or agents' activities pursuant to this License Agreement; its occupancy of the
Parcels; and any other work incidental thereto.
5. Prior to the Effective Date, Licensee shall provide Licensor Licensor's review
and approval with evidence of General Liability, Automobile Liability and Worker's
Compensation insurance, such form and amount(s) as shall satisfactory to the City's Risk
Manager. The minimum limits of coverage for General Liability shall be $1,000,000 per
occurrence, combined, single limit for bodily injury liability property damage liability, and
shall name City of Miami Beach, Florida, as additional insured.
1
6. Licensee shall coordinate all work with the City Manager or his/her
designee in order to minimize impact on Licensor's operations. Licensee shall take all necessary
safety precautions, secure the Parcels by appropriate construction fencing, and coordinate with
the City Manager or his/her designee to assure the safety of City employees, contractors,
residents, guests, invitees, visitors, and the general public at all times during Term.
Licensee shall resolve any safety or to the conditions mandated by the City
Engineer.
7. Storm Water Pollution Prevention Plan. Licensee shall submit a Storm-water Pollution
Prevention Plan for Parcels within sixty (60) days of the Effective Date. The purpose of this
Plan is to reduce the potential of sediments and construction debris from entering City's
storm water system from the Licensee's construction staging activities:
A. The Licensee should describe and provide indication on a site map of all erosion and
sediment controls and storm water best management practices to reduce erosion,
sedimentation, and storm water pollution. These controls may include silt fences,
entrance/exit controls, storm drain inlet protection, and reinforced soil retaining systems.
The Licensee should establish a maintenance plan for all structural and non-structural
controls to assure they remain in good and effective operating condition.
B. The Licensee should implement good housekeeping techniques to reduce contamination
storm water runoff. should describe in detail controls for the following
potential pollutants:
(i) Waste disposal, this may include construction chemicals, litter, and
sanitary waste.
(ii) Offsite tracking from construction entrances/exits.
(iii) The storage, application, generation and migration of all toxic substances.
8. Licensee's Obligation for Restoration. At the conclusion of Term, Licensee shall
immediately restore the Parcels, and any other adjacent City property affected by the Licensee's
activities, to a condition that is not only safe and usable, but is as good as, or better,
previously existed prior to Effective Date of this Agreement.
9. The Parties to this Agreement have substantially contributed to
drafting negotiation of this Agreement, and this Agreement shall not, solely as a matter
of judicial construction, be construed more severely against one of the Parties than any other.
The Parties acknowledge they have thoroughly read this Agreement, including exhibits
and attachments hereto, and have sought and received whatever competent legal advice and
counsel was necessary for them to form a full and complete understanding of all rights and
obligations herein.
10. Notices. All notices and communications in writing required or permitted hereunder may be
delivered personally to the representatives of Licensor and Licensee listed below or may be
mailed by registered mail, postage prepaid (or airmailed if addressed to an address outside of the
city of dispatch).
Until changed by notice in writing, all such notices and communications shall be addressed as
follows:
2
(305) _____ Ext
Attn: -----------------
City of Miami .._...,, ... ..,u
City Manager
1700 Convention Center Drive
Miami Florida 33139
(305) 673-7000, 6399
Attn: Jorge M. Gonzalez
11. The making, execution and delivery of this Agreement by Licensor has
been induced by no representations, warranties, or agreements other than those
contained herein. This Agreement embodies the entire understanding of Parties and there are
no further or other agreements or understandings, written or oral, in between the Parties
relating to the subject matter hereof.
as of the day and year first above written.
Attest:
City Clerk
Attest:
Secretary
Print Name
LICENSOR:
CITY OF MIAMI BEACH
a Florida Municipal Corporation
By: ________________________________ __
LICENSEE:
_______________ ., a Florida
corporation
3
EXHIBIT A
PROPERTY DESCRIPTION
ATTACHMENT NO. 1
F:\$AII\Econ\RHCD\Asset\Staging Lot Leases\License & Use Agreement Draft. doc
4
RESOLUTION TO BE SUBMITTED
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving $5,050 for
the City's Joint Tourism and Hospitality Scholarship Program in partnership with Global Spectrum and
Centerolate; and further awarding said scholarships.
Key Intended Outcome Supported:
Maximize Miami Beach as a Brand Destination.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community Satisfaction Survey reported
69.2% of resident respondents feel the tourism industry contributes "about the right amount" to the quality of
life, while 13.3% indicated the tourism industry contributes "too little" to the quality of life.
Item Summary/Recommendation:
The City of Miami Beach Tourism and Hospitality Scholarship Program began in 2003 in partnership with
the Greater Miami Convention and Visitors Bureau (GMCVB), SMG and Centerplate. Contributions to the
City's scholarship program were contractually required of the three (3) entities. During the GMCVB's
contract renewal in 2004, the requirement was removed from their contract. As you know, in September of
2008, the City replaced SMG with Global Spectrum. Global Spectrum and Centerplate currently partner
with the City on this program and contribute $12,500 and $20,000 respectively annually.
The scholarship program is geared toward Miami Beach residents or graduates of Miami Beach Senior
High School who are enrolled or are planning to enroll in post-secondary education and have expressed
interest in the food and hospitality industry (as demonstrated by coursework and extracurricular activities).
Since the inception of the program, $219,550, which includes the current scholarship recommendation of
$5,050, has been awarded to more than 42 different Miami Beach students. There are three (3)
scholarship awards recommended.
Advisory Board Recommendation:
I NIA
Financial Information·
Source of Amount Account
Fu~ 1 $5,050 199.6025.000343
!/\V 2
3 ,n}
1
Total $5,o5o 199.6025.000343
Fin Impact Summary: Funding for this is provided by Global Spectrum and Centerplate and
was appropriated in the FY 12/13 budget
Clerk's Office Le islative Trackin :
Max Sklar, Tourism and Cultural Development Director
Manager
MIAMI BEACH AGENDA ITEM _C=---:7~P;..__
DATE (;-S'"-1~
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www,miamibeachfLgov
TO:
FROM:
DATE:
SUBJECT:
N MEMORANDUM
Mayor Matti Herrera Bower and Me
Jimmy L. Morales, City Manager
June 5, 2013
A RESOLUTION OF THE MAYOR NO CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AN EXPENDITURE OF $5,050 FOR THE CITY'S
JOINT TOURISM AND HOSPITALITY SCHOLARSHIP PROGRAM IN PARTNERSHIP
WITH GLOBAL SPECTRUM AND CENTERPLATE; AND FURTHER AWARDING SAID
SCHOLARSHIPS.
RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available in account 199.6025.000343 provided by Global Spectrum and Centerplate as per their
agreements with the City and was appropriated in the FY 12/13 budget.
BACKGROUND
The City of Miami Beach Tourism and Hospitality Scholarship Program began in 2003 in partnership with
the Greater Miami Convention and Visitors Bureau (GMCVB), SMG and Centerplate. Contributions to the
City's scholarship program were contractually required of the three (3) entities. During the GMCVB's
contract renewal in 2004, the requirement was removed from their contract. As you know, in September of
2008, the City replaced SMG with Global Spectrum. Global Spectrum and Centerplate currently partner with
the City on this program and contribute $12,500 and $20,000 respectively annually. There is also a carry
forward balance of $80,500 from 2012. Therefore, the City currently has $113,000 available for this
scholarship program. After the 2013 awards are made, there will be $107,950 (plus future contributions)
available.
The scholarship program is geared toward Miami Beach residents or graduates of Miami Beach Senior High
School who are enrolled or are planning to enroll in post-secondary education and have expressed interest
in the food and hospitality industry (as demonstrated by coursework and extracurricular activities). To be
eligible for the scholarships, applicants must meet the following, minimum criteria:
• High School Diploma or Equivalent (Presumed in Seniors)
• United States resident, citizen or visiting student with valid student visa for college
admission
• Enrollment in post-secondary education institution
• Interest expressed in the food and hospitality industry
• Minimum 2.5 (un-weighted Grade Point Average)
• Application completed accurately
• Two letters of recommendation
• Certified copy of school transcript or credit history form
• Resume attached
• Copy of lease, utility bill or other residency proof
• Copy of birth certificate, Social Security Card, Resident Alien Card or valid student visa
• Additional support material representing service
Page 2 of2
Hospitality Scholarships
The level of funding allocated to an eligible applicant is based on several criteria, with a maximum award of
$2,300 possible. The five (5) funding allocation categories and criteria are as follows:
ACADEMICS
GPA: 2.5 -2.999 $ 150
GPA: 3.0-3.499 $ 300
GPA: 3.5 + $ 500
UNIVERSITY/COLLEGE
PUBLIC
PRIVATE
$ 250
$ 500
INCOME
$30,001 +
$15,001 -$30,000
$0-$15,000
APPLICATION STATUS
$ 150 3RD TIME APP $ 100
$ 300 2ND TIME APP $ 200
$ 500 1ST TIME APP $ 300
FIELD OF STUDY
RELATED FIELD $ 250
TOURISM/HOSP $ 500
Since the inception of the program, $219,550, which includes the current scholarship recommendation of
$5,050, has been awarded to more than 42 different Miami Beach students.
ANALYSIS
There were a total of six (6) applications submitted this year. All applicants were deemed eligible. The
applications are reviewed by a representative of Global Spectrum, Centerplate and the City.
Based on the aforementioned funding allocation criteria, all three (3) applicants for this year's scholarship
program were recommended for scholarship award, as follows:
Francheska Salguero
Melanie Veizaga:
Nathalie Veizaga
TOTAL:
$1,950
$1,650
$1,450
$5,050
They are all residents of the City and/or attend(ed) Miami Beach Senior High School.
CONCLUSION
The City Administration recommends authorizing the expenditure of $5,050 in support of the Tourism and
Hospitality Scholarship Program, and further recommends approval of the aforementioned scholarships.
JMG\'=\MAS
T:\AGENDA \2012\6-6-12\Hospitality Scholarships. MEM.doc
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AN EXPENDITURE OF $5,050 FOR
THE CITY'S JOINT TOURISM AND HOSPITALITY SCHOLARSHIP PROGRAM
IN PARTNERSHIP WITH GLOBAL SPECTRUM AND CENTERPLATE; AND
FURTHER AWARDING SAID SCHOLARSHIPS.
WHEREAS, the City of Miami Beach Tourism and Hospitality Scholarship Program began in
2003 in partnership with the Greater Miami Convention and Visitors Bureau (GMCVB), SMG and
Centerplate; and
WHEREAS, Global Spectrum and Centerplate currently partner with the City on this program;
and
WHEREAS, Global Spectrum contributes $12,500 annually and Centerplate contributes
$20,000 annually; and
WHEREAS, the scholarship program is geared toward Miami Beach residents or graduates of
Miami Beach Senior High School who are enrolled or are planning to enroll in post-secondary
education and have expressed interest in the food and hospitality industry (as demonstrated by
coursework and extracurricular activities); and
WHEREAS, the City Administration recommends approval of$5,050 in support of the Tourism
and Hospitality Scholarship Program and further recommends approval of the aforementioned
scholarships.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, authorize the approval and expenditure of $5,050 for
the City's joint Tourism and Hospitality Scholarship Program in partnership with Global Spectrum and
Centerplate; and further awarding said scholarships.
PASSED AND ADOPTED this ___ day of _______ , 2013.
ATTEST: MAYOR:
CITY CLERK
JMG/HF/MS
T:\AGENDA\2012\6-6-12\Hospitality Scholarships.RESO.doc
APPROVED AS TO
FORM & LANGUAGE,
& FOR EXECUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution accepting the recommendation of the Neighborhood and Community Affairs Committee to
establish a Centennial Celebration Ad-Hoc Committee to provide ideas and recommendations pertaining to
all matters with respect to events and activities related to the City Of Miami Beach Centennial on March 26,
2015.
Key Intended Outcome Supported:
Maximize Miami Beach as a Brand Destination
Promote and Celebrate Our City's Diversity
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The City's centennial will occur on March 26, 2015. Planning for a Centennial celebration requires a lot of
time and resources. In order to kick-start the planning process the City Administration referred a
discussion to the Neighborhood/Community Affairs Committee at the December 12, 2012 City Commission
meeting.
The Neighborhood/Community Affairs Committee discussed this item at their January 28, 2013 meeting
and agreed that planning for the City's Centennial should begin immediately and further stated that it
should be a yearlong celebration. Upon further discussion, the Committee passed a motion recommending
that the Miami Beach Visitor & Convention Authority (MBVCA) take this on as a project.
The MBVCA advised the Administration that they are happy to help provide funding for the event(s) and
are also happy to participate in the process and serve on an advisory committee in support of the
Centennial. However, the MBVCA is not able to manage or administer the coordination of the Centennial
celebration.
The NCAC met on April 29, 2013 and directed the Administration to develop a recommendation for
Centennial Celebration. Attached is a draft for your review and consideration.
The NCAC met on May 20, 2013 and recommended in favor of establishing an Ad Hoc Committee to
recommend a series of events to celebrate the City's heritage and promote awareness of our history.
The Administration recommends adopting the recommendation of the Neighborhood/Community Affairs
Committee.
Adviso Board Recommendation:
The item was discussed at the February 19, April 29 and May 20 Neighborhood and Community Affairs
Committee meetin s.
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin :
Max Sklar, Tourism, Culture and Economic Development Director
MIAMI BEACH AGENDA ITEM ~C_..:..7~Q~-
DATE ~-~ .... -13
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and City Commission
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE M OR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, CEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD/COMMU ITY AFFAIRS COMMITTEE TO ESTABLISH A
CENTENNIAL CELEBRATION AD-HOC COMMITTEE TO PROVIDE IDEAS AND
RECOMMENDATIONS PERTAINING TO ALL MATTERS WITH RESPECT TO
EVENTS AND ACTIVITIES RELATED TO THE CITY OF MIAMI BEACH
CENTENNIAL ON MARCH 26, 2015.
RECOMMENDATION
Adopt the Resolution.
FUNDING
N/A
BACKGROUND
The City's centennial will occur on March 26, 2015. Planning for a Centennial celebration requires a
lot of time and resources. In order to kick-start the planning process the City Administration referred
a discussion to the Neighborhood/Community Affairs Committee at the December 12, 2012 City
Commission meeting.
The Neighborhood/Community Affairs Committee discussed this item at their January 28, 2013
meeting. The Committee agreed that planning for the City's Centennial should begin immediately
and further stated that it should be a yearlong celebration. Upon further discussion, the Committee
passed a motion recommending that the Miami Beach Visitor & Convention Authority (MBVCA) take
this on as a project. The MBVCAwould need to develop a comprehensive vision for the celebration
and oversee the planning, fund raising, logistics and coordination of the Centennial celebration. They
would also need to do the following as part of this project:
• Celebrate the City through a comprehensive use of its venues and amenities.
• Manage a broad range of activities whose content and pricing reflect the demographic,
economic and cultural diversity of the City, including events that are free to the public.
• Work collaboratively with all parties interested in these goals, and especially with the City's
cultural, historic and civic organizations.
• Creating an event to attract local, national, and international visitors.
• Coordinate with the City Administration and provide periodic updates to the Administration
and City Commission.
The MBVCA advised the Administration that they are happy to help provide funding for the event(s)
and are also happy to participate in the process and serve on an advisory committee in support of
the Centennial. However, the MBVCA is not able to manage or administer the coordination of the
Centennial celebration.
The NCAC met on April29, 2013 and directed the Administration to develop a recommendation for
Centennial Celebration. Attached is a draft for your review and consideration.
The NCAC met on May 20, 2013 and recommended in favor of establishing an Ad Hoc Committee
to recommend a series of events to celebrate the City's heritage and promote awareness of our
history.
CONCLUSION
The Administration also recommends creating a Centennial Celebration Ad-Hoc Committee with
members appointed by the City Commission.
JLM/KGB/MAS
F:\INFO\$ALL\Max\TCD\Special Events\Centenniai\Reso Approving NCAC Recommendation Miami Beach Centennia.doc
Centennial Celebration Ad-Hoc Committee
Purpose: To advise the City Commission on any and all matters with respect to the events
and activities related to the City of Miami Beach Centennial in 2015.
To provide ideas and recommendations for the implementation of those ideas to
the Commission for events and activities that celebrates the 1 oath anniversary of
the founding of the City of Miami Beach.
To solicit sponsorships and donations and conduct fund-raising to provide
financial assistance for the centennial events and activities;
To hear citizens, neighborhood, or community input on Centennial activities and
recommend appropriate action to the City Commission.
The Committee will sunset December 31, 2015.
Membership: The Centennial Celebration Committee shall consist of fourteen (14) members
appointed by the City Commission, who shall serve without compensation at the
pleasure of the City Commission. In making the appointments, the City
Commission shall consider the following guidelines:
1. That members live or work within the City of Miami Beach.
2. That persons with various qualifications be represented on the Centennial
Celebration Ad Hoc Committee, including community, historical and
commercial interests.
3. Each Commissioner and the Mayor shall nominate two (2) members each.
4. Each member will serve through December 31, 2015.
5. The City Manager or his or her designee shall serve as ex-officio member of
the Centennial Celebration Committee.
Centennial Vision Statement
A celebration of Miami Beach's heritage that promotes awareness of our history and creates
lasting legacies as we move into the future.
The City to host a year-long celebration of public events and educational initiatives to celebrate
Miami Beach's past, present and future.
Historic Initiatives
Work with a professional historian to implement programs that raise awareness of the City's
history to appeal to diverse age groups and sectors of the community to ensure that the
Centennial reached a vast and broad audience.
1. Centennial Exhibits
In an effort to highlight snapshots of the City's past, exhibits featuring Miami Beach's
history can be circulated throughout our community. Portable exhibits comprised of text
and photos displayed at various events and public facilities, including local parks and
libraries.
2. Park Plaques
While residents and visitors regularly utilize City parks, very few know the origin of the
park name. The Park Plaque project can involve producing and installing bronze
plaques that featured brief biographies of the individuals for whom the parks are named.
Permanent plaques can bee made for the following City of Miami Beach parks:
3. Speakers Bureau Program
To raise awareness of local history, presentations can be developed on the following
topics, "Miami Beach: A Brief History" and "Miami Beach: 100 Years Ago." Throughout
the year, a group of trained volunteers can give free historic presentations to local
community groups and organizations and Homeowner Associations. To accommodate a
multitude of locations and audiences, a "low-tech" version of the presentation can also
be delivered strictly with enlarged, mounted photos.
4. State Heritage Markers
Miami Beach is home to numerous historically significant sites and events. The City can
apply to the Florida Department of State, Division of Historical Resources, for heritage
markers to commemorate specific locations and milestones.
5. Traveling Trunks
Reaching out to future generations is of great importance throughout the Centennial.
With a special focus on captivating school children, the Centennial historian can develop
a collection of replica artifacts to be placed in a portable "trunk" and made available to
local schools to provide students with an opportunity to receive a hands-on educational
experience while learning about local history.
Public Events
1. City Events
Creating a series of exciting public events with a variety of themes, formats and
locations to celebrate and maintain momentum throughout the entire year. The year-
long series of events could begin with a public Centennial Celebration kick-off and
concluded with an event on March 26, 2015 or on December 31, 2015 depending on
direction from the City Commission and the Ad Hoc Committee.
2. Sanctioned Events
To maximize community engagement, local groups and organizations can be
encouraged to register their events with the City to become a "Centennial Sanctioned
Event." Sanctioned events can be provided the Centennial Celebration Logo and other
material to incorporate the centennial theme, and in turn promoted on the City website
and given permission to include the City Centennial logo on their promotional event
materials.
Community Enhancement Projects
In addition to the numerous historic initiatives and public events, a variety of community projects
could be conceived to enhance neighborhoods and leave lasting legacies for future generations.
Projects could include a public art project, original commemorative poster and t-shirt that
capture the past century of Miami Beach's history and/or creation of unique, permanent art
installation at each school in the City.
1. Visual Memoirs Project
To generate excitement for the Centennial Celebration, the City can partner with the
Miami Beach Visitor and Convention Authority and Miami Design Preservation League to
utilize the Miami Beach Visual Memoirs Project and circulate it around Miami Beach.
MDPL in partnership with Close-Up Productions recorded the memoirs of the City of
Miami Beach through the stories of people who have been a part of the City's history.
These interviews have been combined and edited to create a museum installation. The
full-length interviews are part of an audio-visual archive that will continue to expand as
more interviews are conducted. Also during the project's, an educational video aimed at
middle school students will be created from the interviews collected. MDPL and Close-
Up Productions will develop a lesson plan and teacher guide that is complimentary to
existing curriculum requirements for the middle school years.
The videos can also be posted on the City Centennial website and made available to the
public on CD. The video can be shown on Channel 77, on the City's website and at
SoundScape Park regularly throughout the Centennial year-long celebration.
2. Website
The City can create a website to promote the City Centennial. The site can serve as a
clearing-house to document the ongoing celebration and included extensive information
on Centennial initiatives and upcoming events through a variety of videos, photos,
historic documents, copies of promotional materials, sponsorship information and press
releases.
3. Centennial Logo Sign
Similar to what the City of Fort Lauderdale did, Miami Beach could create an iconic large
scale replica of the City's Centennial logo to be erected at an agreed upon location. The
sign can be illuminated in an official ceremony and remain as a focal point throughout
year. The display would likely become a tremendous resident and tourist attraction that
brands the City's 1 oath Birthday.
Sponsors
The vision for the Centennial is to create an inclusive, citywide celebration that is funded
through donations and partnerships. The Committee, with the assistance of a professional
fundraiser and the City's in-house Development Coordinator, can work to secured external
funding and sponsorships with entities.
Funding
Preliminary estimates suggest that they City will need to budget and fund approximately
$200,000 over two (2) years for design, collateral material, fundraising, events coordination and
other expenses. However, additional funding will need to be secured from private sponsors.
and
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE TO ESTABLISH A CENTENNIAL
CELEBRATION AD-HOC COMMITTEE TO PROVIDE IDEAS AND
RECOMMENDATIONS PERTAINING TO ALL MATTERS WITH
RESPECT TO EVENTS AND ACTIVITIES RELATED TO THE CITY OF
MIAMI BEACH CENTENNIAL ON MARCH 26, 2015.
WHEREAS, the City of Miami Beach Centennial will occur on March 26, 2015; and
WHEREAS, planning for a Centennial celebration requires a lot of time and resources;
WHEREAS, the City Administration referred a discussion to the
Neighborhood/Community Affairs Committee (NCAC) at the December 12, 2012 City
Commission meeting; and
WHEREAS, the Neighborhood/Community Affairs Committee discussed this item at its
January 28, 2013 meeting and recommended that the Miami Beach Visitor and Convention
Authority (MBVCA) assume responsibility for this project and serve as the host committee; and
WHEREAS, the MBVCA is not able to manage or administer the coordination of the
Centennial celebration, but is willing to help fund the costs of the celebration; and
WHEREAS, the NCAC met on May 20, 2013 and recommended in favor of establishing
an Ad Hoc Committee to provide ideas and recommendations pertaining to all matters regarding
Centennial events and activities to celebrate the City's heritage and to promote awareness of
our history.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the Neighborhood/Community Affairs Committee to establish a Centennial
Celebration Ad-Hoc Committee to provide ideas and recommendations pertaining to all matters
with respect to events and activities related to the City of Miami Beach Centennial on March 26,
2015.
PASSED and ADOPTED this ____ day of June, 2013.
ATTEST:
MATTI HERRERA BOWER
MAYOR APPROVEDASTO
RAFAEL GRANADO
CITY CLERK
FORM & LANGUAGE
& FOR EXECUTION
~:_A~ . 42V"
Dat
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving the conceptual plan developed for the Euclid Avenue Street End Project on Lincoln
Road; further authorizing the City Manager to enter into negotiations with the developer for an agreement to
design and build the project.
Key Intended Outcome Supported:
Ensure well designed quality capital projects --Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 community survey, recently
completed capital projects were highly rated by both residents and businesses. In the 2012 survey, arts and
culture were identified as services the city should strive not to reduce; and availability of public parking, was
one of the factors identified as key drivers of overall satisfaction levels.
Item Summary/Recommendation:
The FY 2012/13 Capital Improvement Plan for 2012/13 through 2016/17 was approved at the September 27,
2012 RDA meeting, however the Euclid Avenue Street End Project was requested to return to commission for
additional discussion. The City Commission requested a reevaluation of the priority of spending $416,820 on
this project against other needs. At the October 241
h 2012 Commission meeting, referring to the results of the
September 19, 2012 Land Use and Development meeting, the Commission voted to move the discussion of
the Euclid Street End project to the full Commission with no recommendation, with a request for the
information on all the projects on the capital projects list. At the May 8, 2013 Commission meeting the
Commission voted to refer the project to the May 13, 2013 Finance and Citywide Projects Commission
meeting for further discussion.
At the May 13, 2013 Finance and Citywide Projects Commission Meeting the Committee requested a Letter to
Commission (LTC) on the item and a Resolution for the June 5, 2013 Commission meeting. The LTC was
distributed as requested by the FCWPC and the City Administration recommends that the Mayor and City
Commission hereby conceptually approve the proposed plan, and authorize the City Administration to enter
into further negotiations with the developec
Financial Information:
Source of Amount Account
Funds: 1
Financial Impact Summary: Funding has been approved and is currently available in FY 2012/13, $416,820-
365 City Center RDA Capital Fund.
islative Trackin
MIAMI BEACH
Assistant Ci
KGB
AGENDA ITEM _C___.;.7_R,__;__
DATE h-S"-\'~
COMMISSION MEMORANDUM
j
TO: Mayor Matti Herrera-Bower and e City Commission
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAY AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVIN THE CONCEPTUAL PLAN DEVELOPED FOR THE
EUCLID AVENUE STREET END PROJECT ON LINCOLN ROAD; FURTHER
AUTHORIZING THE CITY MANAGER TO ENTER INTO NEGOTIATIONS WITH THE
DEVELOPER FOR AN AGREEMENT TO DESIGN AND BUILD THE PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well designed quality capital projects
Increase Community Satisfaction with City Services
FUNDING
FY 2012/13, $416,820 -365 City Center RDA Capital Fund.
BACKGROUND
This item was previously discussed at the July 10, 2012 Finance and Citywide Projects
Commission Committee and subsequently referred to the September 19, 2012 Land Use and
Development meeting for further discussion.
At the Land Use and Development meeting, community members spoke in support of the project
and the Committee requested the Administration provide an analysis of how other projects that are
currently scheduled for future funding may be affected if the proposed Euclid Avenue Street End
Project was not funded for FY 2012/13. This analysis was provided in the September 26, 2012
Euclid Avenue Street End Project Update letter to Commission.
The FY 2012/13 Capital Improvement Plan for 2012/13 through 2016/17 was approved at the
September 27, 2012 RDA meeting however the Euclid Avenue Street End Project was requested
to return to commission for additional discussion.
The City Commission requested a reevaluation of the priority of spending $416,820 on this project
against other needs (additional police, shade structures, pavers on Lincoln Lane, ongoing
maintenance etc).
City Commission Memorandum
Euclid Avenue Street End Project
June 5, 2013
Page 2of3
At the October 24th 2012 Commission meeting, referring to the results of the September 19, 2012
Land Use and Development meeting, the Commission voted to move the discussion of the Euclid
Street End project to the full Commission with no recommendation, with a request for the
information on all the projects on the capital projects list.
At the May 8, 2013 Commission meeting the Commission voted to refer the project to the May 13,
2013 Finance and Citywide Projects Commission meeting for further discussion.
At the May 13, 2013 Finance and Citywide Projects Commission Meeting the Committee requested
a Letter to Commission on the item and a Resolution for the June 5, 2013 Commission meeting.
ANALYSIS
The funding source in the adopted FY 2012/13 capital budget for the Euclid Avenue Street End
project is City Center Redevelopment District Funds (City Center RDA). Most of the future projects
beyond FY 2012/13 related to Lincoln Road are not large capital projects and fall into the renewal
& replacemenUmaintenance category, with the only large capital project being $20 million for new
lighting, pedestrian surfaces, street furnishings, milling/resurfacing and crosswalk enhancements of
Lincoln Road over two years.
• Lincoln Road Landscaping FY 14-2013/14-$150,000
• Lincoln Road Landscaping FY 15-2014/15-$150,000
• Lincoln Road Landscaping FY 16-2015/16-$150,000
• 400 Block Lincoln Road Site lmprov Wing -Future $150,000
• Lincoln Road Washington Ave to Lenox Ave -FY 2014/15 $10,000,000, 2014/16
$10,000,000
The Lincoln Road improvements will also include enhancements to the cross streets between from
Washington Avenue to Lenox Avenue. As currently proposed, the Euclid Avenue Street End
improvements do not conflict with any major capital enhancements affecting Lincoln Road, and
takes advantage of a community supported public/private partnership in advance of projects such
as the 16 Street Operational Improvements, the 1 ih Street Drexel and Pennsylvania Traffic New
Signalization and the Lincoln Road Improvements from Washington Ave to Lenox Ave project.
A map that provides the status of all capital projects (Public Works and CIP) for the City Center
RDA including Lincoln Road is attached to provide an overview of the stages of development I
completion of projects in the area for comparison.
The change in property values in the City Center RDA will determine actual funding available,
however since the Bass Museum Interior Expansion is programmed to be funded between FY
2013/14 and FY 2014/15 there is flexibility in meeting programmed funding needs in those years.
Projects (the majority of which may be affected by the Convention Center Development) reflected
in the future (beyond FY 2016/17) but not programmed for funding include:
• Convention Center Lincoln Road Connecters-$10,000,000
• 1 ih Street Garage East Fac;ade Retail -$2,500,000
• 1 ih Street North Improvements Pennsylvania Avenue to Washington Avenue-$2,000,000
• Preferred Lot Parking Garage-$70,000,000
Note: These projects are not included in the attached map.
City Commission Memorandum
Euclid Avenue Street End Project
June 5, 2013
Page 3 of3
Ongoing maintenance for the Euclid Avenue Street End Project after completion will be funded by
Mr. Mel Schlesser. To address maintenance concerns of the proposed black and white striped
sections within the project, these sections will have the colors imbedded\mixed into the concrete
which will no uire repeated painting to maintain a suitable appearance.
JLM/JGG/K AS/GPH
T:IAGENDA\20136une 5\Euclid End of Street Project Memo-Commission June 5 2013.docx
ISLAND AVE c:ICITY CENTER C!P PROJECT STATUS -AiC Procurement Pianning Area Design Area -Permitting i Biddrng Construction Area Completed Projects \ ,, ,,!'"+<.!' $'/', D~ W.ZH>,llJT :·o "'' ,,.. :,: J4TH ST & 14TH PL "' ~ <.· z <· s i;; z m <L uJ ~ uJ tl 0: 0 CENTER (RP 9A ROW) CITY CENTER RP 9R LINCOLN LANE NORTH N W~F s RD LANDSCAPING FY 14-16 41JO BLK LINCOLN RD SITE IMPROV WING LINCOLN RO WASHINGTON AVl'>LENOX AVE r--'--7j-{--jf+-------cOlUhiS5th TO 15th ROW GIS * ~ '> "'' Wi:fl
RESOLUTION TO BE SUBMITTED
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting the City's Five-Year (FY 2013-2017) Consolidated Plan for Federal Funds.
Key Intended Outcomes Supported:
Sustainability initiatives. Affordable housing for the labor force.
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 Community Satisfaction
Survey, 66% of residents gave the City positive marks for its efforts to be a green or sustainable. 34% of
businesses rated lack of affordable housing in Miami Beach for their labor force as their most important
challenge.
Issue:
Shall the City adopt the Five-Year (FY 2013-2017) Consolidated Plan in substantially the attached form?
Item Summary/Recommendation:
The Five-Year (FY 2013-2017) Consolidated Plan is the City of Miami Beach's long-term plan on how it
intends to use federal CDBG and HOME entitlement funds for fiscal years 2013/14 through 2017/18. This
plan has been prepared in accordance with HUD's national guidelines and describes our community needs,
resources, priorities, and proposed activities to be undertaken with CDBG and HOME funding. Actual
detailed implementation strategies are not reflected in Five-Year Consolidated Plans, but are left to individual
jurisdictions to undertake as outlined and adopted in their One-Year Action Plan, a HUD requirement which
outlines the entitlement community's housing and non-housing community development needs, priorities, and
proposed use of funds for the ensuing program year.
Advisor Committee Recommendation:
The Community Development Advisory Committee (CDAC) met and addressed these issues as follows:
• January 24, 2013-met to discuss Five-Year (FY 2013-2017) Consolidated Plan:
• May 1, 2013-heard 19 oral presentations from applicants for CDBG and HOME funding;
• May 8, 2013-reviewed and recommended funding for FY 2013/2014 One-Year Action Plan;
• A Public Meeting was held on May 8, 2013. A draft Five-Year (FY 2013-2017) Consolidated Plan was
made available for a 30-day_ comment eriod from Ma 6, 2013 throu h June 4, 2013.
Financial Information:
Source of Amount Account
Funds: 1 N/A
2
I I
OBPI Total
Financial Impact Summary: Federal CDBG and HOME funding will be allocated to the City of Miami
Beach and the Cit~ will allocate the FY 2013-17 entitlements.
City Clerk's Office Legislative Tracking:
Maria Ruiz x6491
.
MIAMI BEACH AGENDA ITEM ~C..._'1.:;,-c.5 __
DATE G. -S-l S
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM-
Mayor Matti Herrera Bower and
June 5, 2013 \
A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE FIVE-YEAR (FY2013-2017) CONSOLIDATED
PLAN FOR FEDERAL FUNDS IN SUBSTANTIALLY THE ATTACHED FORM; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS
AND TO SUBMIT THE FIVE-YEAR (FY2013-2017) CONSOLIDATED PLAN TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Five-Year Consolidated Plan is a federal requirement for all U.S. Department of Housing and
Urban Development (HUD) entitlement cities. The City of Miami Beach is a HUD-designated
entitlement city, as determined by the decennial census information on population growth lag, over-
crowding, age of housing stock, and poverty. The City of Miami Beach has been a Community
Development Block Grant (CDBG) entitlement community since 1975. As an entitlement city, the
City of Miami Beach automatically qualifies for an annual allocation of federal funding under HUD's
grant programs. The annual allocation offunds, or One-Year Action Plan, is one component of the
Five-Year Consolidated Plan.
FIVE· YEAR CONSOLIDATED PLAN
The current Five-Year (FY 2008-2012) Consolidated Plan was prepared in 2008 was prepared by a
consultant at the cost of $35,000. In 2011, in preparation of the upcoming next five-year cycle,
representatives of US HUD announced that the next round of five-year plans were to be created
using HUD's Integrated Disbursement Information System (I DIS) program. Consequently, city staff
attended HUD training and webinars. The attached proposed Five-Year (FY 2013-2017)
Consolidated Plan was prepared by city staff using the I DIS program, as required. The proposed
Five-Year (FY 2013-2017) Consolidated Plan is the City of Miami Beach's long-term plan on how it
intends to use federal CDBG and HOME Investment Partnership Program (HOME) entitlement funds
for fiscal years 2013/14 through 2017/18. This plan has been prepared in accordance with HUD's
national guidelines and describes our community needs, resources, priorities, and proposed
Commission Memorandum
Five Year Consolidated Plan
June 5, 2013
Page 2 of 2
activities to be undertaken with CDBG and HOME funding. This document must be submitted to
HUD by August 15,2013. Actual detailed implementation strategies are not reflected in Five-Year
Consolidated Plans, but are left to individual jurisdictions to undertake as outlined and adopted in the
One-Year Action Plan, a HUD requirement which outlines the entitlement community's housing and
non-housing community development needs, priorities, and proposed use of funds for the ensuing
program year.
As an entitlement community, funding comes to the City's Housing and Community Development
Division to "develop viable urban communities by providing decent housing and a suitable living
environment and expanding economic opportunities, principally for low-income and moderate
income persons." The HOME Program, also funded by HUD, was started in 1992 to provide a block
grant specifically for affordable housing. HUD allocates these funds "to strengthen public/private
partnerships and to expand the supply of decent, safe, sanitary, and affordable housing with primary
attention to rental housing, for very low-income families." CDBG funds have been primarily used to
provide vital public services, housing activities, code enforcement, public facilities, youth centers,
and senior centers, while HOME funds have been used for affordable rental housing activities and
first time homeownership opportunities.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution adopting the City's Five-Year (FY2013-2017) Consolidated Plan in substantially the
attache
T:\AGENDA\2013\June 5\Copy of Fed Consolidated & Action Plan Memo.doc
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIVE-YEAR
(FY2013-2017 ) CONSOLIDATED PLAN FOR FEDERAL FUNDS IN
SUBSTANTIALLY THE ATTACHED FORM; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
APPLICABLE DOCUMENTS AND TO SUBMIT THE FIVE-YEAR
(FY2013-2017) CONSOLIDATED PLAN TO THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT (HUD).
WHEREAS, the City of Miami Beach is an entitlement recipient of federal
formula HUD grant programs as follows: Community Development Block Grant (CDBG)
funds, and HOME Investment funds (HOME), and the City expects to continue to receive
entitlement funds from these grant programs to operate the City's housing and
community development activities; and
WHEREAS, the Five-Year Consolidated Plan is a federal requirement for all
HUD entitlement cities; and
WHEREAS, the attached Five-Year (FY 2013-2017) Consolidated Plan is the
City's long-term plan on how it intends to use federal CDBG and HOME entitlement funds
for Fiscal Years (FY) 2013/14 through 2017/18; and
WHEREAS, this Plan has been prepared in accordance with HUD's national
guidelines and describes our community needs, resources, priorities, and proposed
activities to be undertaken with CDBG and HOME funding; and
WHEREAS, actual detailed implementation strategies are not reflected in these
plans, but are left to individual jurisdictions to undertake, as outlined and adopted in their
One-Year Action Plan, which outlines the entitlement community's housing and non-
housing community development needs, priorities, and proposed use of funds for the
ensuing program year; and
WHEREAS, a comprehensive planning phase was initiated by the City on March
28, 2013, when the City's Request for Proposals for CDBG, HOME and SHIP funds was
made available to the public; and
WHEREAS, a separate CDAC meeting was held on May 8, 2013 to review and
discuss the Five-Year (FY2013-2017) Consolidated Plan; and
WHEREAS, a public meeting was held on May 8, 2013, and a draft Five-Year
(FY2008-2012) Consolidated Plan was made available to the public for a 30-day
comment period from May 6, 2013, through June 4, 2013; and
WHEREAS, while CDBG funds are primarily used to provide vital public services,
housing activities, code enforcement, public facilities, youth centers and senior centers,
HOME Program funds have been used for affordable rental housing activities and first
time homeownership opportunities; and
WHEREAS, the City Manager is the HUD designated agent for all formula
grants, and executes the grant applications, the Agreements, and other applicable HUD
documents on behalf of the City.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that Mayor and City
Commission authorize the adoption of the Five Year (FY2013-2017) Consolidated Plan
for Federal Funds, in substantially the attached form; and further authorize the City
Manager to execute all applicable documents and to submit the Five-Year (FY2013-
2017) Consolidated Plan to the U.S. Department of Housing and Urban Development.
PASSED AND ADOPTED this ___ day of-------' 2013.
ATTEST:
CITY CLERK
T:\AGENDA\2013\June 5\Copy of Fed Consolidated & Action Plan Reso.doc
MAYOR
APPROVED AS TO
FORM & LANGUAGe
A FOR EXECUTlON
City of Miami Beach
Office of Real Estate, Housing and Community
Development
ATTACHMENT
City of Miami Beach
FY 2013 -2017 Consolidated Plan
Table of Contents
Executive Summary
1. The Process
Lead & Responsible Agencies
Consultation
Citizen Participation
2. Needs Assessment
Overview
Housing Needs Assessment
Disproportionately Greater Need: Housing Problems
Disproportionately Greater Need: Severe Housing Problems
Disproportionately Greater Need: Housing Cost Burdens
Disproportionately Greater Need: Discussion
Public Housing
Homeless Needs Assessment
Non-Homeless Special Needs Assessment
Non-Housing Community Development Needs
3. Market Analysis
Overview
Number of Housing Units
Cost of Housing
Condition of Housing
Public and Assisted Housing
Homeless Facilities
Special Needs Facilities and Services
Barriers to Affordable Housing
Non-Housing Community Development Assets
Needs and Market Analysis Discussion
1
4
11
37
4. Strategic Plan
Overview
Geographic Priorities
Priority Needs
Influence of Market Conditions
Anticipated Resources
Institutional Delivery Structure
Goals
Public Housing Accessibility and Involvement
Barriers to affordable housing
Homelessness Strategy
Lead based paint Hazards
Anti-Poverty Strategy
Monitoring
Appendices
Eligible Block Group Map
Demographic and Housing Data
59
Miami-Dade County People Living with HIV/Aids Through 2012 Map
Executive Summary
ES-05 Executive Summary
1. Introduction
The City of Miami Beach's FY 2013-2017 Consolidated Plan represents and summarizes the objectives
and outcomes identified by citizens, advisory committees, public service providers, community
development corporations and City staff.
The overall goal of the community planning and development programs covered by this plan is to
develop and redevelop viable urban communities by:
1. Providing decent housing and a suitable living environment and expanding economic opportunities
principally for low-and moderate-income persons. The primary means towards this end is to extend and
strengthen partnerships among all levels of government and the private sector, including for-profit and
non-profit organizations, in the production and operation of affordable housing.
Decent housing includes assisting homeless persons to obtain appropriate housing and assisting persons
at risk of becoming homeless; retention of the affordable housing stock; and increasing the availability
of permanent housing in standard condition and affordable cost to low-income and moderate-income
families, particularly to members of disadvantaged minorities, without discrimination on the basis of
race, color, religion, sex, national origin, familial status, or disability. Decent housing also includes
increasing the supply of supportive housing, which combines structural features and services needed to
enable persons with special needs, including persons with HIV/AIDS and their families, to live with
dignity and independence; and providing housing affordable to low-income persons accessible to job
opportunities.
2.) Providing a suitable, sustainable living environment includes improving the safety and livability of
neighborhoods; increasing access to quality public and private facilities and services; reducing the
isolation of income groups within a community or geographical area through the spatial
deconcentration of housing opportunities for persons of lower income and the revitalization of
deteriorating or deteriorated neighborhoods; restoring and preserving properties of special historic,
architectural, or aesthetic value; and conservation of energy resources.
3.) Expanding economic opportunities includes job creation and retention; establishment, stabilization
and expansion of small businesses (including microbusinesses); the provision of public services
concerned with employment; the provision of jobs involved in carrying out activities under programs
covered by this plan to low-income persons living in areas affected by those programs and activities;
availability of mortgage financing for low-income persons at reasonable rates using nondiscriminatory
Consolidated Plan
Rev 51713
OMB Control No: 2506·0117 (exp. 07/31/2015}
MIAMI BEACH 1
lending practices; access to capital and credit for development activities that promote the long-term
economic and social viability of the community; and empowerment and self-sufficiency opportunities
for low-income persons to reduce generational poverty in federally assisted and public housing.
Our Mission
We are committed to providing excellent public service and safety to all who live, work, and play in our
vibrant, tropical, historic community.
Our Vision
The City of Miami Beach will be:
• Cleaner and Safer;
• More Beautiful and Vibrant;
• A Mature, Stable Residential Community with Well-improved Infrastructure;
• A Unique Urban and Historic Environment;
• A Cultural, Entertainment, Tourism Capital; and
• An International Center for Innovation in Culture, Recreation and Business.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment
Overview
Objectives and outcomes identified in the Plan include:
• Public Facilities and Improvements
• Senior Centers
• Drainage improvements
• Public Services
• Youth services
• Senior services
• Childcare
• Homeless services
• HIV/AIDS services
• Housing
• Construction of housing
• Homeownership Assistance
• Energy Efficiency Improvements
• Multi-Family Rental Rehabilitation
• Code Enforcement
• Economic Development
Consolidated Plan
Rev 51713
OMB Control No: 2506-0117 (exp. 07/31/2015)
MIAMI BEACH 2
3. Evaluation of past performance
The City has met frequently with the Community Development Advisory Committee (CDAC) and the
Affordable Housing Advisory Committee to evaluate the past performance of activities and agencies
funded by the City. Activities funded by the City benefited low and moderate income individuals,
households and neighborhoods. In order to meet the needs of low and moderate income youth, a new
Boys and Girls Club Center is being built in the South Beach Target Area. In order to meet the needs of
low and moderate income seniors, the Jewish Community Services Senior Center is being renovated and
a new Senior Center was built in the North Beach Target Area. In FY 2011/12 CDBG funds provided
public service funds that benefited 5,855 people. Finally, Miami Beach CDC has rehabilitated/built over
500 units of affordable housing since 1998.
4. Summary of citizen participation process and consultation process
The City consulted with CDAC, AHAC, the Miami-Dade Homeless Trust, public service providers and
community development corporations to identify outcomes and objectives in the Plan.
5. Summary of public comments
An ad was placed in the Miami Herald on May 5, 2013 announcing a 30 day comment period. A public
meeting was held on May 8, 2013.
6. Summary of comments or views not accepted and the reasons for not accepting them
There were no comments or views that were not accepted,
7. Summary
The City of Miami Beach's FY 2013-2017 Consolidated Plan represents summarizes the objectives and
outcomes identified by citizens, advisory committees, public service providers, community development
corporations and city staff.
The City consulted with CDAC, AHAC, the Miami-Dade Homeless Trust, public service providers and
community development corporations to identify outcomes and objectives in the Plan.
The City will leverage its entitlement funds with other government funding and private sector financing
to meet the outcomes and objectives in the Plan.
Consolidated Plan
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MIAMI BEACH 3
The Process
PR-OS Lead & Responsible Agencies
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role Name Department/ Agency
Lead Agency City of Miami Beach Real Estate, Housing and Community
Development
I I
Table 1 -Responsible Agencies
Consolidated Plan Public Contact Information
Brian Gillis, Community Development Coordinator, 305-673-7000 x 6120, briangillis@miamibeachfl.gov
Consolidated Plan
Rev 51713
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MIAMI BEACH 4
PR-10 Consultation 1. Introduction The City consulted with the Community Development Advisory Committee (CDAC), the Affordable Housing Advisory Committee (AHAC), City departments, subrecipients, the Miami-County Homeless Trust to identify high priority housing and community development needs. Summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies The City enhanced coordination between public and assisted housing providers and private and governmental health, mental health and service agencies by meeting with the following entities: • Housing Providers • The Housing Authority of the City of Miami Beach • Miami Beach CDC • Douglas Gardens • Public Service Providers • UNlOAD • Boys and Girls Clubs of Miami Dade County • Food for Life • Jewish Community Services • Little Havana Activities Nutrition Center • Homeless Service Providers • The Miami-Dade County Homeless Trust • Citrus Health Network, Inc. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 5
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The Miami-Dade County Homeless Trust (Trust) serves as the lead agency for the Miami-Dade County Continuum of Care (CoC) structure. It is governed by the Miami-Dade County Homeless Trust Board, it is comprised of a 27-member, broad-based membership, including the City of Miami Beach, representing numerous sectors of our community. The board uses recommendations from its sub-committees, as well as recommendations from Homeless Trust staff and feedback from community meetings with providers to guide policy development for the CoC, including funding and project prioritization. This structure allows for a clear and transparent CoC leadership structure, participation of all stakeholders in the decision making process for funding and priorities and a coordinated response targeted toward strategic solutions to ending homelessness in Miami-Dade County. Each year the Trust's CoC Sub-Committee identifies the community's homeless housing and services needs. The process involves extensive input from the community, including surveys of homeless persons and input from homeless providers, as well as public comment meetings, and review and approval by the Homeless Trust Board; all meetings are publicly noticed. This resulted in the following 2012 funding priorities: 1) Permanent housing for individuals or families experiencing chronic homelessness, veterans (individuals or families), and families with children. 2) Transitional Housing for -individuals or families experiencing chronic homelessness, veterans (individuals or families), and families with children. 3) Safe Havens, 4) Services Only-including outreach and the Homeless Management Information System (HMIS). The City of Miami Beach, Homeless Services Division provides homeless outreach, partially funded by the Trust, to those homeless in the City of Miami Beach in accordance with the Trust's Outreach, Assessment and Placement model. The model provides a standardized procedure for homeless persons to access the continuum of care and ensures they access services appropriate to their individual needs. The outreach teams also participate in the coordinated outreach process, another program funded by the Homeless Trust, which provides behavioral health outreach workers who work alongside regular outreach workers targeting chronically homeless persons. The coordinated outreach process brings together all the CoC outreach teams, including the Veterans Administration, once a month to discuss issues encountered, as well as discussing referrals to low demand, Housing First permanent housing program for the chronically homeless to be placed directly into from the street. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015} MIAMI BEACH 6
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Miami Beach does not receive ESG funding, but does coordinate with the Miami-Dade County Homeless Trust to prioritize ESG objectives which currently are emergency shelter, homeless prevention and rapid re-housing. Priorities will be evaluated annually and take into account performance standards and outcomes. The Homeless Trust is currently developing a centralized assessment tool to capture data on all clients accessing services. HMIS is administered county-wide by the Homeless Trust. Providers who receive Trust funding are required to utilize the system and are provided individual user licenses, technical assistance and training related to the HMIS system. Among many of its functions, the system is used to generate reports on monthly and annual progress, provide point in time information, and conduct referrals from one program to another in accordance with both Homeless Trust and HUD policies and procedures. 2. Agencies, groups, organizations and others who participated in the process and consultations Agency/Group/Organization Agency/Group/Organization Type MIAMI BEACH CDC Housing Neighborhood Organization UNIDAD OF MIAMI BEACH, Services-Children INC. Services-Elderly Persons Services-Persons with Dis a bi I ities Services-Persons with HIV/AIDS Services-Victims of Domestic Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015} What section of the How was the Agency/Group/Organization consulted Plan was addressed and what are the anticipated outcomes of the by Consultation? consultation or areas for improved coordination? Housing Need Agency was consulted during the update of their Assessment Strategic Plan. Homeless Needs -Chronically homeless Market Analysis Economic Agency was consulted during the non housing Development community development needs assessment. Anti-poverty Strategy Non Housing Need Assessment ---MIAMI BEACH 7
Agency/Group/Organization Agency/Group/Organization What section of the How was the Agency/Group/Organization consulted Type Plan was addressed and what are the anticipated outcomes of the by Consultation? consultation or areas for improved coordination? Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Neighborhood Organization Jewish Community Services Services-Elderly Persons Homelessness Agency was consulted during the non-housing needs of South Florida, Inc Services-Persons with Strategy assessment process. Disabilities Non housing need Services-homeless assessment Regional organization Housing Authority of the City Housing Housing Need The HACMB was consulted during the housing needs of Miami Beach Assessment assessment process. Public Housing Needs Boys & Girls Clubs of Miami-Services-Children Anti-poverty Strategy Agency was consulted during the non-housing needs Dade Regional organization Non Housing Need assessment. Assessment LITTLE HAVANA ACTIVITIES Services-Children Anti-poverty Strategy Agency was consulted during the non-housing needs AND NUTRITION CENTERS Regional organization Non Housing Need assessment. OF DADE COUNTY,INC Assessment .................................. -···· Table 2-Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting NA Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 8
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Miami-Dade County Homeless Provided the Point-In-Time Count data, 10 Year Plan to End Homelessness, Trust Continuum of Care Housing Gap Analysis and Housing Population, Comprehensive Plan City of Miami Beach The Housing Element identifies housing goals, objectives and policies. Local Housing Assistance City of Miami Beach/RHCD The LHAP identifies affordable housing strategies. Plan (LHAP) 2012 Community City of Miami Beach The Strategic Plan includes the City's Mission Statement, Vision Statement, Value Satisfaction Survey Statements, and Key Intended Outcomes. HACMB Five Year Plan The Housing Authority of the One of the goals of the Strategic Plan is to provide affordable housing. City of Miami Beach ··········································-Table 3-Other local/ regional/ federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan {91.215(1)) The City cooperated and coordinated with other public entities, including the State and adjacent units of general local government in the implementation of the Consolidated Plan. The City plans to leverage its CDBG and HOME funds with State of Florida SHIP funds, and Miami-Dade County CDBG, HOME and SURTAX funds. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 9
Mode of Outreach of Outreach Public Meeting 1 Non-targeted/broad Non-targeted/broad Consolidated Plan Rev 517 13 OMB Control No: 2506-0117 (exp. 07/31/2015) mmary of response/attendance mmary of comments received CDAC meetings were held on The Committee 24, May 1, May 8, and identified May 13, 2013. priorities for the Consolidated Plan. An ad was placed in the Miami I No comments Herald on 5, 2013 for a 30 dav received. comment period. No responses. Table 4-Citizen No comments received. Outreach MIAMI BEACH of comments not and reasons ---·· ----+--~ Comments were www.miamibeachfl.gov accepted and included in the Consolidated Plan. NA NA NA 10
Needs Assessment
NA-05 Overview
Needs Assessment Overview
AHAC, CDAC, the Committee on the Homeless, subrecipients and City staff identified the following
housing and community development needs:
• Public Facilities and Improvements
• Senior Centers
• Flood Drainage Improvements
• Operating Costs of Homeless Programs
• Public Services
• Youth services
• Senior services
• Childcare services
• Homeless services
• Services for people with HIV/AIDS
• Housing
• Construction of Housing
• Homeownership Assistance
• Energy Efficiency Improvements
• Rehabilitation: Multi-unit Residential
• Code Enforcement
• Economic Development
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MIAMI BEACH
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11
NA-10 Housing Needs Assessment
Summary of Housing Needs
There are a total of 20,050 low to moderate-income households in Miami Beach, representing nearly
45% of the total households. Given the overall strength of property values, it creates significant cost
burden and overcrowding problems. Many large lower income households are forced into rental
communities with limited options for affordable units with 3 or more bedrooms. Data in this section has
been provided by US HUD. Once new data is made available, the Plan will be updated. Additional data is
provided by a Housing Study Update which was completed by a consultant in May, 2012.
Demographics 2000 Census (Base Year) 2005-2009 ACS (Most Recent
Year)
Population 87,933
Households 59,723
Median Income $27,322.00
Table 5 -Housing Needs Assessment Demographics
Data Source: 2005-2009 ACS Data
2000 Census (Base Year)
2005-2009 ACS (Most Recent Year)
Number of Households Table
Total Households *
Small Family Households*
Large Family Households*
Household contains at least one
person 62-74 years of age
Household contains at least one
person age 75 or older
Households with one or more
children 6 years old or younger*
--,..-•• % i . SD-80% IAI\ .. r-1 HAMFI HAMFI
7,415 5,2 7,350
1,070 1,325 2,180
30 85 165
1,225 765 815
2,490 1,250 795
515 345 630
87,677
44,593
$41,892.00
>80-100%
HAMFI
4,250
7,760
825
375
475
2,500
*the highest income category for these family types is >80% HAMFI
Data Source: 2005-2009 CHAS
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Table 6 -Total Households Table
MIAMI BEACH
%Change
-0%
-25%
53%
A""FI
., 1s:l0
1,435
12
Housing Needs Summary Tables for several types of Housing Problems 1. Housing Problems (Households with one of the listed needs) 0-30% AMI Substandard Housing-Lacking complete plumbing or kitchen facilities 95 Severely Overcrowded -With >1.51 people per room (and complete kitchen and plumbing) 275 Overcrowded -With 1.01-1.5 people per room (and none ofthe above problems) 35 Housing cost burden greater than 50% of income (and none of the above problems) 2,795 Housing cost burden greater than 30% of income (and none of the above problems) 880 Zero/negative Income (and none of the above problems) 430 Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter >30-50% >50-80% >80-100% AMI AMI AMI 145 165 35 410 425 105 110 205 125 1,995 1,040 120 650 2,840 890 0 0 0 MIAMI BEACH Owner Total 0-30% >30-50% >50-80% >80-100% Total AMI AMI AMI AMI 440 40 20 0 0 60 1,215 0 60 40 45 145 475 0 0 0 10 10 5,950 1,155 910 910 485 3,460 5,260 220 460 470 255 1,405 430 340 0 0 0 340 13
Table 7-Housing Problems Table Data Source: 2005-2009 CHAS 2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Having 1 or more of four housing problems one of four housing problems hold has negative income, but none Data Source: 2005-2009 CHAS 3. Cost Burden > 30% r I need by income Data Source: 2005-2009 CHAS Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) 0-30% I AMI 3,200 1,970 I 43o I 3,255 Renter >30->50->80-50% 80% 100% AMI AMI AMI 2,660 1,840 380 925 3,690 2,480 ol ol ol Table 8 -Housing Problems 2 2,585 5,770 11,545 Table 9-Cost Burden > 30% MIAMI BEACH Owner Total 0-30% >30->50->80-AMI 50% 80% 100% AMI AMI AMI 8,080 1,195 995 950 5 9,065 270 43o I 340 I Ol 01 0 Owner %AMI I >30-50% >50-80% 1 AMI AMI 140 245 375 0 0 30 865 1,010 370 200 1,375 1,455 I 1,405 I 14 I Total Total 4,235
4. Cost Burden> 50% 0-30%AMI Small Related 700 Large Related 30 Elderly 870 r 1,530 3,130 Data Source: 2005-2009 CHAS Housh-.~ autd-<1.138~ Pi*yfng>30% 3.65·4422.~ Pavirm>30~ 44.32-72.73~'4> ~,,;_.,.~n: >7::t.73~ Paying:>30% Housing Cost Burden Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) >30-50% AMI 830 30 365 1,245 2,470 Renter >50-80% l Total >30-50% Total AMI AMI 2o5 1 1,735 200 590 -0 30 101 70 30 1 635 345 61 160 295 995 920 3,070 Table 10-Cost Burden > 50% MIAMI BEACH 15
5. Crowding (More than one person per room) Renter 0-30% I >30-50% I >50-80% I >80-Total AMI AMI AMI 100% Single family households I Multiple, unrelated family households ther, non-family households tal need by income Data Source: 2005-2009 CHAS Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) 21s I 30 65 310 AMI 46s I 4so I 205 1,365 30 75 0 135 25 115 35 240 520 670 240 1,740 Table 11-Crowding Information MIAMI BEACH Owner 0-30% >30-50% >50-80% >80-Total AMI AMI AMI 100% AMI 0 60 40 55 155 0 0 Ol 0 0 0 0 0 0 60 40 I 5 16
What are the most common housing problems?
The most common housing problems are cost burden and overcrowding.
Affordability of available housing in both owner and rental markets is the most common problem.
Are any populations/household types more affected than others by these problems?
In Miami Beach lower income residents, larger families, elderly residents, and minorities are more
affected by housing problems. Neither renters nor owners are exempt from experiencing the affects of
housing cost burden. More than 25% of total households have an income cost burden greater than 30%;
and nearly 15% of households have an income cost burden greater than 50%.
Overcrowding is primarily experienced by renters. Most available affordable rental properties are
apartments/condominiums and are limited in square footage and the number of bedrooms.
Describe the characteristics and needs of Low-income individuals and families with children
(especially extremely low-income) who are currently housed but are at imminent risk of
either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the
needs of formerly homeless families and individuals who are receiving rapid re-housing
assistance and are nearing the termination of that assistance
Characteristics and needs of low income individuals and families with children who are currently housed
but are at imminent risk of either residing in shelters or becoming unsheltered include loss of
employment, underemployment and lack of access to affordable child care.
If a jurisdiction provides estimates of the at-risk population(s), it should also include a
description of the operational definition of the at-risk group and the methodology used to
generate the estimates:
Data sources to generate the estimates include the Continuum of Care Plan and HMIS reports.
Specify particular housing characteristics that have been linked with instability and an
increased risk of homelessness
Cost burden has been linked with instability and an increased risk of homelessness.
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MIAMI BEACH 17
Discussion
It is important to stress that cost burden poses a significant deterrent to providing appropriate housing
for both renters and owners. Nearly 45% of all households are at or below 80% AMI and nearly 17% of
all households are at, or below, 30% AMI, represented by a significant number of elderly residents. Half
of the households at or below 30% AMI have a household member over 62 years of age; and 33% of
those households have a member over 75 years of age. This means a significant number of households
may be on fixed income and unable to keep up with the rising cost of properties.
Miami Beach has enjoyed a real estate market that has retained strong market values despite the
general downturn in the national real estate market. This fact creates limitations on homeownership
opportunities. Virtually all of the single-family homes are financially inaccessible by households that are
even at 100% AMI. Ownership is generally left to the acquisition of a condominium; and even that is
prohibitive in many of the properties. This issue has created a "double-edged sword" for the City as it
struggles with providing affordable housing without negatively impacting rising property values.
Overcrowding is also a housing problem on Miami Beach. This is a more significant problem in the rental
market than the ownership market. Many of the available rental multifamily properties on Miami Beach
are apartments or condominiums with limited square footage and bedrooms. Most are efficiencies, one,
and two-bedroom. This creates a significant problem for a large number of families that require 3 or
more bedrooms.
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MIAMI BEACH 18
NA-15 Disproportionately Greater Need: Housing Problems
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs ofthat category of need as a whole.
Introduction
Miami Beach residents with the greatest need for housing assistance are those households that
experience housing cost burden and those that experience overcrowding.
According to the CHAS data, Hispanic households make up 59% of the 18430 households that have at
least one housing problem, followed by White households at 36%, and Black households at 3%.
However, within each of those ethnic groups, approximately 77% of that group's total households have
at least one housing problem.
0%-30% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
I Jurisdiction as a whole 5,495 1,145 770
I White 1,840 320 335
-~
Black I African American 130 0 75
Asian 35 0 90
1-\llrt::r 11..dn Indian, Alaska Native 0 0 0
I Pacific Islander 0 0 0
1 Hispanic 3,380 825 240
Table 12 -Disproportionally Greater Need 0-30% AMI
Data Source: 2005-2009 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
30%-50% of Area Median Income
Housing Problems
I Jurisdiction as a whole
Consolidated Plan
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Has one or more of
four housing
problems
4,770
MIAMI BEACH
Has none of the Household has
four housing no/negative
problems income, but none
of the other
housing problems
515 0
19
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
White 1,260 95 0
Black I African American 75 0 0
75 0 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 3,220 405 0
Table 13 -Disproportionally Greater Need 30-50% AMI
Data Source: 2005-2009 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
50%-80% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 6,100 1,250 0
White 2,485 330 0
Black I African American 285 0 0
Asian 45 65 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic I 855' 0
Table 14-Disproportionally Greater Need SO-80% AMI
Data Source: 2005-2009 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
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MIAMI BEACH 20
80%-100% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
ion as a whole 2,065
White 970 8
Black I African American 25 75
! • . 0 55 j 1-\:0idll
American Indian, Alaska Native 0 40
Pacific Islander 0 0
Hispanic 1,070 1,105
Table 15 -Disproportionally Greater Need 80-100% AMI
Data Source: 2005-2009 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
Discussion
Although it can be seen that within the three largest racial/ethnic groups that there is a similar
experience with regard to at least one housing problem; examination by the level of income uncovers
more of a disparity. Hispanic households that have income of less than 30% AMI; represent 61% of the
households with at least one housing problem within that income category.
0
0
0
0
0
0
0
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MIAMI BEACH 21
OMB Control No: 2506-0117 (exp. 07/31/2015)
NA-20 Disproportionately Greater Need: Severe Housing Problems
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
Severe housing problems are generally defined as those households that experience overcrowding and
cost burdens of more than 50% of income. Those households with lower income generally experience a
disproportionately greater housing need.
Hispanic households make up 59% of the 11760 households that have at least one severe housing
problem, followed by White households at 35%, and Black households at 3%. Within each of these
ethnic groups, approximately 49% of that group's total households have at least one severe housing
problem.
0%-30% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole A "'"" 2,240 770 '+,::>::1:1
White , 500 335
Black I African American 130 0 75
Asian 35 0 90
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 2,505 1,705 240
Table 16-Severe Housmg Problems 0 -30% AMI
Data Source: 2005-2009 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over SO%
30%-50% of Area Median Income
Housing Problems
Jurisdiction as a whole
Consolidated Plan
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OMB Control No: 2506-0117 (exp. 07/31/2015)
Has one or more of
four housing
problems
3,655
MIAMI BEACH
Has none of the Household has
four housing no/negative
problems income, but none
of the other
housing problems
1,630 0
22
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
White 1,005 0
Black I African American 30 5 0
Asian 65 15 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 2,425 1,205 0
Table 17-Severe Housing Problems 30-50% AMI
Data Source: 2005-2009 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
50%-80% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
urisdiction as a whole 'J 7QO 4,560 0
Nhite 1,120 1,695 0
lack I African American 145 135 0
Asian 10 100 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 1,485 2,625 0
Table 18-Severe Housing Problems 50 -80% AMI
Data Source: 2005-2009 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
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MIAMI BEACH 23
80%-100% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 920 3,325
White 370 1,445
Black I African American 10 90
Asian 0 55
American Indian, Alaska Native 0 40
Pacific Islander 0 0
Hispanic 550 1,630
Table 19-Severe Housing Problems 80 -100% AMI
Data Source: 2005-2009 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3, More than 1.5 persons per
room, 4.Cost Burden over 50%
Discussion
Again, although it can be seen that within the three largest racial/ethnic groups that there is a similar
experience with regard to at least one severe housing problem; examination by the level of income
uncovers more of a disparity. Hispanic households that have income of less than 30% AMI, represent
nearly 57% of the households with at least one severe housing problem within that income category,
0
0
0
0
0
0
0
Consolidated Plan
Rev 51713
MIAMI BEACH 24
OMB Control No: 2506-0117 (exp. 07/31/2015)
NA-25 Disproportionately Greater Need: Housing Cost Burdens
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
There are two important factors when measuring affordability: income and housing price. Cost burden is
considered a problem when housing cost exceeds 30% of income, and a severe problem when the cost
burden exceeds SO%. According to the CHAS data, 2280S households experience housing cost burden,
which is SO% oftotal households.
Housing Cost Burden
Housing Cost Burden <=30% 30-50% >50% No I negative
income (not
computed)
Jurisdiction as a whole 20,93S 10,99S 11,810 8SO
White 11,08S 4,910 4,66S 410
Black I African American 24S 26S 2S5 75
Asian 335 145 110 90
American Indian, Alaska I
Native 75 0 0 0
Pacific Islander 0 0 0 0
Hispanic 8,840 5,605 6,525 240
Table 20-Greater Need: Housing Cost Burdens AMI
Data Source: 2005-2009 CHAS
Discussion
According to the CHAS data, Hispanic households make up 53% of the 22805 households that have a
housing cost burden problem, followed by White households at 42%, and Black households at 2%.
However, within each of those ethnic groups, approximately 50% of that group's total households have
a housing cost burden problem.
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MIAMI BEACH 25
NA-30 Disproportionately Greater Need: Discussion
Income categories in which a racial or ethnic group has disproportionately greater need
With regards to housing problems versus severe housing problems, the data delivers similar results for
each category on Miami Beach. The Hispanic population represents the largest share of the affected
population. This ethnic group comprises more that SO% of the total population of Miami Beach. Nearly
60% of Hispanics are impacted by at least one or more of the housing problems, which suggests that
housing has an overall impact on 35% of the City's total population, while considering only one ethnic
group. The only other large group is the White population, which comprises more than 30% of the total.
Its representation in the data with regards to being impacted by at least one housing problem is just
slightly more than its population size. The Black/African American population is the largest of the other
racial/ethnic groups, comprising about 4% of the total population, and representing approximately
3% of the population affected by at least one housing problem, depending on the percentage of AMI
level.
Needs not previously identified
NA
Are any of those racial or ethnic groups located in specific areas or neighborhoods in your
community?
Many of the Hispanic and Black residents are located in the North Beach and South Beach
neighborhoods, which are community development target areas.
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NA-35 Public Housing Introduction The households that are in need of available public housing are faced with a twofold problem; a limited number of property options and incomes that fall into the extremely low category. Furthermore, many of these households have a family member with disabilities and therefore require an accessible unit. Also many households require larger units, which are limited in supply. Totals in Use Program Type Certificate Mod-Public Rehab Housing Total Project-Tenant-Special Purpose Voucher based based Veterans Family Disabled Affairs Unification * Supportive Program Housing #of units vouchers in use 0 126 196 2,802 10 2,604 183 0 *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five year, and Nursing Home Transition Table 21 -Public Housing by Program Type Data Source: PIC {PIH Information Center) Characteristics of Residents Program 1 ype Certificate Mod-Public Rehab Housing Total Project-Tenant-Special Purpose Voucher 0 based based Veterans Family Disabled Average Annual Income Average length of stay Average Household size Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) 0 9,229 0 6 0 1 9,733 11,333 10,193 8 7 2 1 1 2 MIAMI BEACH Affairs Unification * Supportive Program Housing 11,222 12,666 0 0 7 0 0 0 1 1 0 0 27
Program Type Certificate Mod-Public Rehab Housing Total Project-Tenant-based based #Homeless at admission 0 0 1 143 6 24 #of Elderly Program Participants (>62) 0 111 195 1,299 3 1,262 #of Disabled Families 0 13 1 664 4 590 #of Families requesting accessibility features 0 126 196 2,802 10 2,604 #of HIV/AIDS program participants 0 0 0 0 0 0 # of DV victims 0 0 0 0 0 0 *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five_year, and Nursing Home Transition Table 22-Characteristics of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Race of Residents Race Certificate White 0 Black/African American 0 Asian 0 ~"""'-........................... Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) Mod-Rehab 118 8 0 ---Program Type Public Housing Total Project-Tenant-based based 188 2,004 7 1,933 8 793 3 666 0 3 0 3 MIAMI BEACH Special Purpose Voucher Veterans Family Disabled Affairs Unification * Supportive Program Housing 113 0 0 34 0 0 70 0 0 183 0 0 0 0 0 0 0 0 Special Purpose Voucher Veterans Family Disabled Affairs Unification * Supportive Program Housing 59 0 0 124 0 0 0 0 0 28
t'TO!Sfiim I 'f!Jli! Race Certificate Mod-Public Rehab Housing Total Project-Tenant-based based American Indian/Alaska Native 0 0 0 2 0 2 Pacific Islander 0 0 0 0 0 0 Other 0 0 0 0 0 0 *includes Non-Elderly Disabled, Mainstreall191'1E!:Xear, Mainstrea111Fiv~,.,year, and Nursing Home Transition Table 23-Race of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Ethnicity of Residents rrogram 1 ype Race Certificate Mod-Public Rehab Housing Total Project-Tenant-based based Hispanic 0 122 182 1,848 7 1,808 Not Hispanic 0 4 14 954 3 *includes Non~Elderly[)isabfed, Mainstream One-Year, IVJainstreall1 Five~v~aar!<JI'ld ""'':"'"fi Home Transition Data Source: PIC (PIH Information Center) Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 24-Ethnicity of Public Housing Residents by Program Type MIAMI BEACH 796 Special Purpose Voucher Veterans Family Disabled Affairs Unification * Supportive Program Housing 0 0 0 0 0 0 0 0 0 J Special Purpose Voucher Veterans Family Disabled Affairs Unification * Supportive Program Housing 28 0 0 155 0 0 29
Section 504 Needs Assessment
Needs of public housing tenants and applicants on the waiting list for accessible units
The most immediate need is the availability of accessible units. The Rebecca Towers South development
contains ten Section 504 accessible units and is in compliance with Section 504 UFAS accessibility
requirements.
Most immediate needs of residents of Public Housing and Housing Choice voucher holders
The waiting list for Rebecca Towers South consists of 679 applicants, of which 99% are extremely low
income. The waiting list consists of 67 applicants with disabilities, equivalent to ten percent.
The waiting list for the Section 8 Housing Choice Voucher Program consists of 1871 applicant
households.
How do these needs compare to the housing needs of the population at large
The public housing tenants/Housing Choice Voucher holders and applicants on the waiting list for
accessible units have a greater need than the population at large due to housing options limited by their
low incomes and the City's low vacancy rate.
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NA-40 Homeless Needs Assessment Introduction The information in the table below is derived from the January 24, 2013 Point-In-Time count conducted in Miami-Dade County. County data is applied to this chart. The estimates in the right hand columns are not currently available from the PIT count; these estimates were derived from HMIS. Where data does not appear in the column; there is no data available. Homeless Needs Assessment Population Estimate the # of persons Estimate the# Estimate the# Estimate the # Estimate the # experiencing homelessness experiencing becoming exiting of days persons on a given night homelessness homeless homelessness experience each year each year each year homelessness Sheltered Unsheltered Persons in Households with Adult(s) and Child(ren) 421 0 0 0 0 0 Persons in Households with Only Children 31 0 0 0 0 0 • Persons in Households with Only Adults Chronically Homeless Individuals Chronically Homeless Families Veterans Unaccompanied Child Persons with HIV """"""""""""'"-····················································------""""""""-......... Data Source Comments: Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) • 1,615 839 0 0 0 0 194 547 0 0 0 5 2 0 0 0 0 0 193 60 0 0 0 0 122 7 0 0 0 0 89 24 0 0 0 0 ··························--· L ...... ~"""-•••••• Table 25 -Homeless Needs Assessment MIAMI BEACH 31
Population includes Rural Homeless: none Jurisdiction's Rural Homeless Population None: the City of Miami Beach is an urban municipality and rural homeless statistics are not applicable. For persons in rural areas who are homeless or at risk of homelessness, describe the nature and extent of unsheltered and sheltered homelessness with the jurisdiction Based on data collected during the January 2013 Point-In-time Count the homeless in the City of Miami Beach 67 percent are white, 22 percent are black and 11 percent were unknown. Of all homeless, 49 percent are Anglo, 18 percent are Hispanic, 17 percent are African American, 15 percent were either other or unknown. If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth): The January 24, 2013 Point-In-Time Count resulted in 3,734 sheltered and unsheltered homeless people in Miami-Dade County. Of that number, 839 were unsheltered. The City of Miami Beach had the second highest homeless concentration in the county with a count of 138 people. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015} MIAMI BEACH 32
Nature and Extent of Homelessness by Racial and Ethnic Group
Data gathered through the January 24, 2013 Point-In-Time count indicated that of those unsheltered
persons in Miami Beach, 3.6 percent are unaccompanied youth, 7.1 percent are veterans and 65.3
percent are chronically homeless individuals, 1 percent are transgendered individuals and 6 percent of
the homeless population are couples.
Nature and Extent of Unsheltered and Sheltered Homelessness, including Rural Homelessness
Discussion
The January 24, 2013 Point-In-Time Count resulted in 3,734 sheltered and unsheltered homeless people
in Miami-Dade County. Of that number, 839 were unsheltered. The City of Miami Beach had the second
highest homeless concentration in the county with a count of 138 people.
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NA-45 Non-Homeless Special Needs Assessment
Introduction
The Non-Homeless Needs Assessment describes:
• The characteristics of special needs populations;
• The housing and supportive needs of these population and how the needs are determined;
The characteristics of persons with HIV I AIDS.
Characteristics of Special Needs Populations
Characteristics of people with special needs populations include the following:
• Elderly
• Frail elderly
• Severe mental illness
• Developmentally disabled
• Physically disabled
• Persons with alcohol/other drug addictions
• Victims of domestic violence
• Persons with HIVIAIDS
Housing and Supportive Service Needs and Determination
Housing needs of these populations include affordable housing and ADA accessible housing. Supportive
services of these populations includes senior services, meals and other public service programs. The
housing and supportive service needs of these populations were determined by analysis of census, ACS
and CHAS data, consultations with CDAC, HACMB, and public service and affordable housing providers.
Public Size and Characteristics of Population with HIV I AIDS
Miami Dade County continually ranks in the top metropolitan statistical areas for HIVIAIDS incidence
and prevalence. The State of Florida CDC's most recent monthly surveillance report shows that Miami
Dade County reported 246 new HIV diagnoses in the first quarter of 2013 alone, up 17% from the first
quarter of 2012. Miami Dade County also reported 131 AIDS cases during that period, up 12% from the
first quarter of 2012. The CDC estimates that Miami Dade County was home to 26,456 persons living
with HIV I AIDS (PLWHAs) as of 212812013.
Within Miami Dade County, Miami Beach's 33139 zip code ranks in the top three zip codes of
highest reported HIV and AIDS cases through 2012. The Miami Dade County Health Department
estimated that there are between 1,006 -1,884 PLWHAs living in the Miami Beach area (33139); this
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MIAMI BEACH 34
represents between 3.8-7.1% of all PLWHA in Miami Dade County.[2] The same report estimates
another 194-384 PLWHAS in the 33140 zip code, for a total of between 1,200 and 2,268 PLWHAs in the
City of Miami Beach. According to the 2010 US Census QuickFacts for the City of Miami Beach, there
were an estimated 89,840 residents of the city in 2011.[3] Taken together, these numbers show that
PLWHAs represent between 1.3-2.5% of the population of Miami Beach.
Individuals living with HIV and AIDS are representative of the population as a whole, but some
groups are more at risk than others. These individuals have some unique social, demographic, and
economic characteristics which make them a special population with high need for social and
community services. The AIDS rate is declining over time while the HIV diagnosis rate remains constant;
this means that there are constantly increasing numbers of individuals who are living with HIV.[4]As of
2010 PLWHAs identified as 58% Black/African American, 33% Hispanic, 7% White and 2%
Discussion
The Non-Homeless Needs Special Needs Assessment has determined that there is a need for affordable
housing and supportive services. The City is partnering with the HACMB and public service and
affordable housing providers to address these needs. The City and its partners have developed
strategies and will leverage CDBG and HOME funds to address these needs.
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NA-50 Non-Housing Community Development Needs
Public Facilities
The City is building a new senior center in North Beach target area, a new youth center at Flamingo Park
and is rehabilitating the JCS Senior Center on Espanola Way.
Need Determination
Meetings with CDAC and Public Meetings.
Public Improvements
There is a need for drainage improvements in flood prone areas of the City,
Need Determination
Meetings with CDAC and Public Meetings.
Public Services
• Youth services
• Senior services
• Childcare
• HIV/AIDS programs
• Homeless programs
Need Determination
Needs were determined be meetings with CDAC, service providers and Public Meetings.
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Housing Market Analysis
MA-05 Overview
Housing Market Analysis Overview:
Miami Beach has experienced a more successful economic condition than many other South Florida
jurisdictions during the recent housing market crash and national recession. The housing market in
Miami Beach continues to experience growth in development, which points toward a clear sign of
market recovery. Most of the new starts, however, are in multi-family, condominium properties; in
many cases high end properties.
The slowdown in the housing market is the result of the tightening of credit and underwriting standards
and the sub-prime mortgage market crash, and the tightening of credit and underwriting of commercial
loans to real estate developers. Despite this downturn, the median home price is $374,600, which is well
above the national average. Median rent, based on the 2009 ACS data, is $887. This bodes well for the
rental apartment industry, as more households will opt for renting versus buying. However, this creates
upward pressure on rental rates, which results in fewer available affordable units. Larger households
and low-income households face problems with locating affordable units that meet their size and
income needs.
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MA-10 Number of Housing Units
Introduction
The predominant type of housing in Miami Beach is multifamily; with properties of more than 20 units
representing 62% of total residences and properties with more than 5 units representing 82% of total
residences. When comparing tenure type, 62% of owners have units with 2 or more bedrooms, while
75% of renters have units with one or less bedrooms.
All residential properties by number of units
Property Type Number %
1-unit detached structure 6,567 1~
1-unit, attached structure 960
2-4 units 3,756 ~ 5-19 units 13,057
20 or more units 40,447 62%
Mobile Home, boat, RV, van, etc 115 0%
Total JOO%
Table 28-Residential Properties by Unit Number
Data Source: 2005-2009 ACS Data
Unit Size by Tenure
Owners Renters
Number % Number %
No bedroom 1,228
1 bedroom 6,298 5
2 bedrooms 21% 1
3 or more bedrooms 1,261 5%
Total 25,723 JOJo/o
Table 29-Unit Size by Tenure
Data Source: 2005-2009 ACS Data
Number and Targeting of Units
Federal and State funding will target households with income up to 80% AMI; and State funding (up to
the maximum 30% of funds allocation) will target households with income up to 120% AMI.
Units Expected to be lost from Inventory
There is no expectation of a loss of existing affordable units. However, given the growing population,
coupled with a housing market that encourages the development of market-rate units; for the number
of affordable units to remain static will effectively create a reduction in overall units based on need.
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Does the availability of housing units meet the needs of the population?
The shortage of housing that relieves the cost burden experienced by many households continues.
Likewise, overcrowding due to the lack of availability of larger (multi-bedroom) units is an unmet need.
Need for Specific Types of Housing
There is a need for units that relieve cost burden and overcrowding.
Discussion
Due to the current condition of the real estate market which places demand on high end properties, the
need for affordable units, particularly ones that meet the space requirements of larger low-income
families, will remain difficult to satisfy. The rental market, which many low-income families must rely on,
is feeling greater upward pricing pressure due to more families being forced out of the buying market
due to tighter credit standards and loan underwriting standards.
A summary of housing supply is:
• Low percentage of homeowners compared to the national average
• High vacancy rate, due in part to the nature of Miami Beach as an entertainment and vacation
destination
• Strong dominance in the housing mix by condominiums, particularly in residential towers
• Substantial share of housing units do not feature two or more bedrooms and thus are not ideal
for households with children
• Majority of the housing stock built prior to the 1970s but is steadily being rehabilitated or
replaced
• Only a very low number of housing units are in substandard condition
• Median condo and single-family home prices have declined significantly since 2008 but are now
recovering
• Median monthly rents are increasing and not affordable to a majority of Miami Beach residents
• The rate of home sales increased by 70 percent from 2008 to 2012,indicating healthy housing
demand
• Market Action Index of 18.67 indicates that Miami Beach is a buyer's market
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MA-15 Cost of Housing
Introduction
As rents and home prices have continued to rise, the ability of a low-income household to find
affordable accommodations becomes significantly more difficult. To be considered affordable, the cost
of housing cannot exceed 30% of household income. For example: a household earning $25,000 per year
would be limited to monthly rent of $625, which is lower than the median rent of $887, and significantly
lower than the market rent of $1,122 for a two-bedroom unit.
Cost of Housing
Median Home Value
ian Contract Rent
Data Source: 2005-2009 ACS Data
2000 Census (Base
Year}
138,700
581
2005-2009 ACS (
Recent Year}
Table 30 -Cost of Housing
2000 Census (Base Year)
2005-2009 ACS (Most Recent Year)
Rent Paid
Less than $500
l $500-999
$1,000-1,499
$1,500-1,999
$2,000 or more
Total
Data Source: 2005-2009 ACS Data
Housing Affordability
% Units affordable to Households
earning
30% HAMFI
50% HAMFI
80% HAMFI
100% HAMFI
Total
Data Source: 2005-2009 CHAS
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Number
4,261
12,352
5,396
2,133
1,581
25,723
Table 31 -Rent Paid
Renter
2,140
2,925
9,280
No Data
.14,345
Table 32-Housing Affordability
MIAMI BEACH
%Change
170
53%
%
16.6%
48.0%
21.0%
8.3%
6.2%
.100.0%
Owner
No Data
120
J!il
40
Monthly Rent
Monthly Rent($) m 2 Bedroom 3 Bedroom
1,539
7 1,155
660 791 914
Table 33-Monthly Rent
Data Source: HUD FMR and HOME Rents
Availability of Sufficient Housing
The increase in the availability of affordable housing will continue to be a need that is difficult to satisfy.
A strengthening real estate market puts upward pressure on rents and purchase prices and results in a
widening income gap.
Expected Change of Housing Affordability
Likewise, the affordability may diminish as rents/purchase prices continue to escalate while incomes
have minimal increases or remain static.
Rent Comparison
The method for determining the affordability deficit for families in need of housing is the process of
comparing the amount of monthly income that is equal to 30% or less of that income with the rent costs
associated with a unit that meets the family space needs.
For example: a household earning $25,000 per year would be limited to monthly rent of $625, which is
lower than the median rent of $887, and significantly lower than the market rent of $1,122 for a two-
bedroom unit. Therefore the deficit would be $262 and $497 when compared to the median rent and
market rent, respectively.
Discussion
Purchase price of single-family homes and condos in Miami Beach is out of reach for median earning
households and the median monthly rent in Miami Beach is also out of reach for all but those
households earning slightly more than the median income.
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MA-20 Condition of Housing
Introduction
More than half of the housing stock was built between 1950 and 1979 which suggests that rehabilitation
is necessary, even in those properties that have been generally well maintained throughout the years.
This also suggests that there is a risk of lead-based paint existing in many of the properties.
Definitions
Substandard Unit: A housing unit that does not meet local housing building codes and/or does not meet
HUD Housing Quality Standards (HQS).
Substandard condition but suitable for rehabilitation: A substandard unit that based on reasonable cost
of rehabilitation or historical significance, should be saved and rehabilitated.
Condition of Units
Condition of Units Owner-Occupied
%
With one selected Condition 48%
With two selected Conditions 2%
With three selected Conditions
With four selected Conditions
No selected Conditions 50%
Total 100%
Table 34-Condition of Units
Data Source: 200S-2009 ACS Data
Year Unit Built
Year Unit Built Owner-Occupied
2000 or later 1,2 7 r-------------------------+---------1980-1999 18%
1950-1979 55%
Before 1950 3, 21%
r=~~--------------------+-----~~ Total 18,87 101%
~------------------------~--~~~ Table 35-Year Unit Built
Data Source: 2005-2009 CHAS
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Renter-Occupied
Number %
13,74
41%
100%
Renter-Occupied
Number %
1,439 6%
3,263 13%
13,523 53%
29%
101%
42
Risk of Lead-Based Paint Hazard
Risk of Lead-Based Paint Hazard
%
Total Number of Units Built Before 1980 82%
ng Units build before 1980 with children present
Table 36 -Risk of Lead-Based Paint
Data Source: 2005-2009 ACS (Total Units) 2005-2009 CHAS (Units with Children present)
Vacant Units
Suitable fo~-1 Not Suitable for Total
Rehabilitati Rehabilitation
~cant Units 0 0
andoned Vacant Units 0 0
REO Properties 0 0
Abandoned REO Properties 0 0
Table 37 -Vacant Units
Data Source: 2005-2009 CHAS
Need for Owner and Rental Rehabilitation
Based on the CHAS data, approximately 50% of both owner-occupied and renter-occupied properties
have identified at least one condition requiring rehabilitation. More than 50% of both the owner and
renter housing stock was built between 1950 and 1979, suggesting that even properties that are
generally well maintained would be in need of some form of rehabilitation.
Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP
Hazards
Approximately 4,300 housing units have the potential of a LBP hazard,
Discussion
Based on the built-out condition of Miami Beach, coupled with the historic significance of many of the
properties, housing rehabilitation versus new construction is a high priority.
0
0
0
0
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MIAMI BEACH 43
OMB Control No: 2506-0117 (exp. 07/31/2015)
The Housing Authority of the City of Miami Beach (HACMB) has 200 units of public housing and also administers the Housing Choice Voucher Program, which provides affordable housing for more than 3000 families. While these programs support many of the households in need of affordable housing, there is still a shortage. This is particularly true for larger families and those with special needs due to disabilities. Certificate I Mod-Rehab Public Housing P~Epose Voucher Veterans Family I Affairs Unification Supportive Program Housing 200 2.991 01 2,991 1,519 and Home Transition Table 38-Total Number of Units Data Source: PIC (PIH Information Center) vouchers av Table 1-Total Number of Units HACMB 200 elevator, boiler, and housing units. The physical condition of these units has been improved by replacing the Rebecca Towers roof, energy efficiency and ADA accessibility. Its most recent HUD inspection vielded a score of 98. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH Disabled
Public Housing Condition
Public Housing Development Average Inspection Score
Rebecca Towers South 98
Table 39-Public Housing Condition
Restoration and Revitalization Needs
The Housing Authority of the City of Miami Beach (HACMB) is undertaking initiatives to address energy
efficiency, parking lot improvements, security surveillance enhancements, and resident activities.
Strategy of Improving the Living Environment of low-and moderate Income Families
The HACMB's strategy is based on assessing the physical needs of its public housing development to
improve the residents living environment. The HACMB has a Residents Advisory Board, and therefore
residents are involved in the development of capital improvement plans.
Discussion
The HACMB has utilized CDBG funds to improve the condition of public housing and has a very high
inspection score for it public housing units. It has focused on making physical improvements to the
property and solicited resident input so that it can continue to enhance the quality of life for individuals
and families that reside there.
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MA-30 Homeless Facilities Introduction Miami-Dade County has a variety of housing options for homeless individuals ranging from emergency shelter to permanent supportive housing. There are dozens of homeless service providers in Miami-Dade County who provide housing, services or both. The City of Miami Beach as a member of the Continuum of Care has access to all of these providers and their services. Data on the homeless population is collected through the Homeless Management Information System, managed by the Miami-Dade Homeless Trust. Facilities Targeted to Homeless Persons Emergency Shelter Beds Transitional Permanent Supportive Housing Housing Beds Beds Year Round Beds Voucher/ Current & New Current & New Under (Current & New) Seasonal/ Development Overflow Beds Households with Adult(s) and Child(ren) 590 89 930 2,042 292 Unaccompanied Youth Households with Only Adults Chronically Homeless Households Veterans Data Source Comments: Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) 944 7 0 0 0 0 49 0 Table 40 -Facilities Targeted to Homeless Persons MIAMI BEACH 950 1,954 78 0 679 3 94 480 0 0 0 0 46
Describe mainstream services, such as health, mental health, and employment services to the
extent those services are use to complement services targeted to homeless persons
The City of Miami Beach, Homeless Services Division provides homeless outreach, partially funded by
the Miami-Dade County Homeless Trust (Trust), to those homeless in the City of Miami Beach in
accordance with the Trust's Outreach, Assessment and Placement model. The model provides a
standardized procedure for homeless persons to access the continuum of care and ensures they access
services appropriate to their individual needs.
The outreach teams also participate in the coordinated outreach process, another program funded by
the Trust, which provides behavioral health outreach workers who work alongside regular outreach
workers targeting chronically homeless persons. The coordinated outreach process brings together all
the CoC outreach teams, including the Veterans Administration, once a month to discuss issues
encountered, as well as discussing referrals to low demand, Housing First permanent housing program
for the chronically homeless to be placed directly into from the street.
The City's homeless outreach teams also make direct referrals to the following agencies:
• Douglas Gardens Community Mental Health -provides comprehensive mental health services,
including case management and transitional and permanent housing to those chronically
homeless in Miami Beach.
• Jewish Community Services of South Florida, Inc. -H.O.P.E. Day Laborer Program-Job/Self-
Sufficiency Program -$40,000 allocation from the City of Miami Beach to help fund the job
program that allows Jewish Community Services (JCS) to hire 15 homeless person(s) referred to
by the City of Miami Beach Homeless Service Program to clean streets and alleys under the
direct supervision of JCS assigned supervisors working with the City of Miami Beach Sanitation
Supervisor(s).
List and describe services and facilities that meet the needs of homeless persons, particularly
chronically homeless individuals and families, families with children, veterans and their
families, and unaccompanied youth. If the services and facilities are listed on screen SP-40
Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services,
describe how these facilities and services specifically address the needs of these populations.
• Veterinary Care Human Services-provides pro-bono veterinary services for the homeless
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MA-35 Special Needs Facilities and Services
Introduction
The City is funding the construction of a senior center in the North Beach Target Area that will provide
meals and services for extremely low income elderly. The City is also funding renovations to the Jewish
Community Services Senior Center located in the South Beach Target Area. The Center provides adult
day to seniors. Many of the seniors suffer from Alzheimer's. The City is also funding the Boy's Club Youth
Center which is also in the South Beach Target Area. Some of the youth that they serve have special
needs. The City has consulted with subrecipients that provide supportive housing, supportive services
and public services to persons with special needs. The City plans on funding these activities though an
annual Request for Application process.
Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental),
persons with alcohol or other drug addictions, persons with HIV I AIDS and their families,
public housing residents and any other categories the jurisdiction may specify, and describe
their supportive housing needs
Supportive housing needs include case management, education, community building, advocacy, health
workshops and nutrition & healthy cooking classes.
Describe programs for ensuring that persons returning from mental and physical health
institutions receive appropriate supportive housing
The Mayfair Hotel is a fully renovated, historical, Art Deco facility located in Miami Beach. The Mayfair
has two programs through Douglas Gardens CMHC. One program is a 20 bed subsidy program for
eligible DG consumers. The second is the 22 bed Shelter Plus Care Mayfair program. The site is in South
Beach and central to cultural events and institutions such as museums, Miami City Ballet, New World
Symphony, libraries, medical offices, and transportation.
The Shelter Plus Care Program is a permanent housing program designed to serve homeless individuals
with a severe and chronic mental illness. In addition to the housing subsidy, persons in this program are
provided with supportive services such as Case Management, Medication Management, and Social
Rehabilitation groups. They are also encouraged to become involved in community and peer run
activities such as Journal/Writing Club, Garden Gazette, DG Walking Club, and Double Trouble.
Douglas Gardens CMHC has two S+C programs: The Mayfair and Scattered Sites. The Mayfair is
designed for persons in need of a more structured facility and monitoring. Scattered Sites is intended
for persons able to live completely independently but still in need of psychiatric services and support.
In order to be eligible for the S+C Program, persons must be homeless, have a psychiatric disability, have
a stable income, and be actively involved in treatment.
Specify the activities that the jurisdiction plans to undertake during the next year to address
the housing and supportive services needs identified in accordance with 91.215(e) with
Consolidated Plan MIAMI BEACH 49
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respect to persons who are not homeless but have other special needs~ Link to one-year
goals. 91.315(e)
The City plans to fund activities that address the housing and supportive service needs indentified in the
Consolidated Plan.
For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to
undertake during the next year to address the housing and supportive services needs
identified in accordance with 91.215(e) with respect to persons who are not homeless but
have other special needs. Link to one-year goals. (91.220(2}}
The City plans to fund activities that address the housing and supportive service needs indentified in the
Consolidated Plan.
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MA-40 Barriers to Affordable Housing
Negative Effects of Public Policies on Affordable Housing and Residential Investment
When compared to other parts of Miami-Dade County or even some municipalities in other counties in
South Florida, Miami Beach enjoys a relatively strong real estate market. This creates and contributes to
the two primary problems affecting availability of affordable housing. This is compounded by the
geography which presents limited vacant land for construction of new units. The cost burden associated
with homeownership opportunities (other than condominiums) makes it almost impossible for low to
moderate-income households to purchase a home. Furthermore, many of the units, both rental and
condominium, are one bedroom or efficiencies and cannot accommodate those households that require
multiple bedrooms.
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MA-45 Non-Housing Community Development Assets Introduction This section includes an Economic Development Market Analysis which looks at the following indicators: • Business Activity • labor Force • Occupations by Sector • Travel Time The greatest employers by business sector are the following: • Arts, Entertainment, Accommodations • Professional, Scientific, Management Services • Education and Health Care Services The largest occupations by sector are the following: • Management, business and financial; • Sales and office; • Service Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 51
Economic Development Market Analysis Business Activity Business by Sector bs riculture, Mining, Oil & Gas Extraction 3 , Entertainment, Accommodations 15,808 3 3,784 852 114 1,644 3,529 1,697 4,980 2,150 48,067 I 39, Table 42 -Business Activity Data Source: 2005-2009 ACS (Workers), 2010 ESRI Business Analyst Package (Jobs) Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH e of Jobs Jobs less workers % % % 1 0 22 40 6 1 16 16 0 10 9 -1 2 -1 0 -3 5 4 -1 17 9 2 4 8 12 4 1 4 1 52
Labor Force
Total Population in the Civilian Labor Force
Civilian Employed Population 16 years and over
Unemployment Rate
Unemployment Rate for Ages 16-24
Unemployment Rate for Ages 25-65
Table 43 -Labor Force
Data Source: 2005-2009 ACS Data
Occupations by Sector
Management, business and financial
Farming, fisheries and forestry occupations
Service
Sales and office
Construction, extraction, maintenance and
repair
Production, transportation and material moving
Table 44-Occupations by Sector
Data Source: 2005-2009 ACS Data
Travel Time
Travel Time Number
27,022
inutes
Table 45 -Travel Time
Data Source: 2005-2009 ACS Data
Education:
Educational Attainment by Employment Status (Population 16 and Older)
Educational Attainment
than high school graduate
High school graduate (includes
equivalency)
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In Labor Force
7,788
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50,594
48,067
4~ 17.
3.681
19,771
224
11,349
12,044
2,474
2,205
Percentage
61%
1
Not in Labor Force
22 1,817
523 2,127
53
Educational Attainment
Some college or Associate's degree
Bachelor's degree or higher
Table 46 -Educational Attainment by Employment Status
Data Source: 2005-2009 ACS Data
Educational Attainment by Age
Less than 9th grade
9th to 12th grade, no diploma
High school graduate, GED, or
alternative
Some college, no degree
Associate's degree
Bachelor's degree
Graduate or professional degree
3,347
2,595
769
114
Table 47 -Educational Attainment by Age
Data Source: 2005-2009 ACS Data
Educational Attainment-Median Earnings in the Past 12 Months
4,050
2,936
1,648
4,597
3,778
Educational Attainment Median Earnings in the Past 12 Months
Less than high school graduate
High school graduate (includes equivalency)
Some college or Associate's degree
Bachelor's degree
Graduate or professional degree
Table 48-Median Earnings in the Past 12 Months
Data Source: 2005-2009 ACS Data
3,270
1,621
550
16,779
21,254
30,897
42~
64,
Based on the Business Activity table above, what are the major employment sectors within
your jurisdiction?
The top three businesses by sector are the following:
1. Arts, Entertainment, and Accommodations (22%)
2. Professional, Scientific and Management Services (17%)
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3. Education and Health Care Services {16%)
Describe the workforce and infrastructure needs of the business community:
The workforce needs of the business community are for the following occupations:
• Management, business and financial;
• Sales and office;
• Service
Drainage improvements are needed to help existing businesses and stimulate future economic
development.
Describe any major changes that may have an economic impact, such as planned local or
regional public or private sector investments or initiatives that have affected or may affect
job and business growth opportunities during the planning period. Describe any needs for
workforce development, business support or infrastructure these changes may create
Planned local public or private sector investments and initiatives that may affect job and business
growth opportunities during the planning period include planning and construction of a new convention
center. This project will need unskilled and skilled labor. Drainage improvements will create jobs and
provide economic development opportunities.
How do the skills and education of the current workforce correspond to employment
opportunities in the jurisdiction?
Workforce development is needed for the following employment opportunities:
1. Arts, Entertainment, and Accommodations
2. Professional, Scientific and Management Services
3. Education and Health Care Services
Describe any current workforce training initiatives, including those supported by Workforce
Investment Boards, community colleges and other organizations. Describe how these efforts
will support the jurisdiction's Consolidated Plan
The City provides funding to a local non-profit, Unidad of Miami Beach Inc., to provide employment
training for low and moderate income people. The Little Havana Activities Nutrition Center employs low
and moderate income seniors at its Rainbow Childcare program. Miami Beach CDC housing
rehabilitation projects provide training and employment opportunities.
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Does your jurisdiction participate in a Comprehensive Economic Development Strategy
(CEDS)?
No
If so, what economic development initiatives are you undertaking that may be coordinated
with the Consolidated Plan? If not, describe other local/regional plans or initiatives that
impact economic growth.
Discussion
The arts, entertainment, accommodations, professional, scientific, management services, education and
health care sectors are the major employers in the City. The City has a well educated workforce to meet
the needs of the business community. There is a need to update the City's infrastructure, specifically its
drainage to promote sustainable economic development in the City.
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MA-50 Needs and Market Analysis Discussion
Are there any populations or households in areas or neighborhoods that are more affected by
multiple housing problems?
Low-income households are more affected by multiple housing problems, particularly Hispanic
households.
Are there areas in the Jurisdiction where these populations are concentrated?
Low income families are concentrated in the North Beach and South Beach Target Areas.
What are the characteristics of the market in these areas/neighborhoods?
The North Beach market generally has less new development, and although it is more affordable than
some other areas, the need for affordable housing still is an unmet need based on the number of
households that require it. There are fourteen low and moderate income block groups in the North
Beach Target Area. There are twenty one low and moderate income block groups in the South Beach
target area.
Are there any community assets in these areas/neighborhoods?
There is good access to transportation. There are many small, regional, national and international
businesses that serve these neighborhoods. There are local CDCs that provided affordable housing and
public services to low to moderate income populations.
Are there other strategic opportunities in any of these areas?
Strategic opportunities in these areas include:
• Construction of and rehabilitation of affordable housing;
• Opportunities for youth programs and the construction of a new youth center in the South
Beach Target Area;
• Opportunities for senior programs and the opening of a new senior center in the North Beach
Target Area;
• Economic development including a Facade Improvement Program in the North Beach Target
Area; and
• Infrastructure improvements.
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Strategic Plan
SP-05 Overview
Strategic Plan Overview
{1) The general priorities for allocating investment geographically within the jurisdiction will be in the
North Beach and South Beach Target Areas. The general priorities and needs are public facilities, public
services and affordable housing.
{2) The rationale for establishing the allocation priorities given to each category of priority needs,
particularly among extremely low income, low-income, and moderate income households is a housing
market analysis, a poverty and income demographic analysis, CDAC recommendations, and
consultation with City departments, subrecipients and the HACMB.
{3) Obstacles to meeting underserved needs include less federal and state resources.
{4) Priorities and specific objectives the jurisdiction intends to initiate and/or complete during the time
period covered by the strategic plan include construction and or rehabilitation of public facilities,
provision of public services and construction and or rehabilitation of affordable housing. Funds that are
reasonably expected to be available to address identified needs include CDBG, HOME, SHIP, County
funds, bank financing and subrecipient funds.
Proposed accomplishments and outcomes are construction and or rehabilitation of public facilities,
provision of public services and construction and or rehabilitation of affordable housing.
To accommodate the population of the City, the City's 2025 Comprehensive Plan -Housing Element
establishes a goal to have available a sufficient number of housing units in an adequate variety of types,
sizes, locations, and cost ranges, within sound structures in safe neighborhoods. As such, the City has
identified eight {8) primary housing-related objectives, which are:
1. Creation and/or preservation of affordable housing,
2. Elimination of substandard housing and structural and aesthetic improvements to existing
housing,
3. Adequate sites and distribution of housing for very low to moderate-income households; and
adequate sites for mobile and manufactured homes,
4. Adequate sites for group homes and foster care facilities,
5. Conservation, rehabilitation or demolition of housing, including identification of historically
significant housing,
6. Relocation,
7. Housing implementation programs,
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8. Energy efficiency and renewable resources
To further the Housing Element of the City's Comprehensive Plan, the Local Housing Assistance Plan was
created, in compliance with the regulations and requirements of the State Housing Initiatives
Partnership Program. Its purpose is to meet the housing needs of very low, low, and moderate-income
households; to expand the production of, and the preservation of, affordable housing. To carry out this
Plan, five (5} primary assistance strategies have been established:
1. Owner-occupied housing rehabilitation
2. Disaster mitigation recovery
3. New construction
4. Down payment/closing costs and rehabilitation
5. Multi-family rental housing development
The City believes that these plans (which are incorporated by reference) are consistent with, and
support this Consolidated Plan, and each other.
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SP-10 Geographic Priorities
Geographic Area
1
NORTH BEACH AREA
Local Target area
The northern boundary is 87 Street and the southern boundary is 63 Street. The area includes portions
of census tracts 3901, 3905 and 3907.
Specific housing characteristics include primarily older multifamily rental, condominiums and single
family homes. Collins Avenue, 71 Street and Normandy Drive are the major commercial corridors.
During the consultation process, business owners, local subrecipients that serve that area and CDAC
identified this neighborhood as a target area. It also has high concentrations of poverty and low and
moderate income block groups.
1. Youth programs
2. General public services for immigrants and low and moderate income residents
3. Senior services
4. Code enforcement
5. Economic development
6. Homeless outreach
1. Improve the housing stock
2. Provide more public services
3. Economic development
4. Improve the overall quality of life
5. Provide more services for the homeless
6. Improve public safety
2
SOUTH BEACH
Local Target area
The northern boundary of the South Beach Target Area is Dade Boulevard and the Southern boundary
is Biscayne Bay. Census tracts in the Target Area include portions of 4201, portions of 4202, portions of
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4300, and portions of 4401, 4402 and 4500.
The South Beach Target Area contains a diverse mix of housing and commercial characteristics. The
housing stock includes single family homes, public housing, condominiums, and apartment buildings.
Commercial characteristics include small businesses, hotels, and the Shops at Fifth Street which
includes a supermarket and several national chain stores.
Consultation with the HACMB, CDAC, City Departments and subrecipients helped to identify this
neighborhood as a target area.
1. Youth programs
2. General public services for immigrants and low and moderate income residents
3. Senior services
4. Economic development
5. Homeless outreach
Table 49-Geographic Priority Areas
General Allocation Priorities
Describe the basis for allocating investments geographically within the state
The North Beach and South Beach neighborhoods have the highest concentration of low and moderate
income census tracts and people in poverty.
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SP-25 Priority Needs
Priority Needs
1 Priority Need Name
Childcare
Youth Programs
Senior Services
Affordable Housing
Energy Efficiency
Drainage
Improvements
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Priority Level
High
High
High
High
High
High
OMB Control No: 2506-0117 (exp. 07/31/2015)
Populatio Goals Addressing
Extremely Low Public service activities
Low
Moderate
Large Families
Families with
Children
Extremely Low Public service activities
Low
Moderate
Large Families
Families with
Children
Extremely Low Public service activities
Low
Moderate
Elderly
Elderly
Frail Elderly
Extremely Low Multi-family Rehabilitation
Low
Moderate
Large Families
Families with
Children
Elderly
Public Housing
Residents
Elderly
Frail Elderly
Extremely Low Public Facility or Infrastructure
Low Activities
Moderate Multi-family Rehabilitation
Extremely Low Public Facility or Infrastructure
Low Activities
Moderate
Middle
MIAMI BEACH 62
Large Families
Families with
Children
Elderly
Public Housing
Residents
Table 50-Priority Needs Summary
Narrative (Optional)
The current difficulties in the housing market present a large challenge for the City. The housing market
in Miami Beach, though diminished from previous high levels is still prohibitive for many households.
Cost burden is the number one problem affecting housing availability. The City must balance its efforts
between the production of more affordable housing without diminishing overall property values and
ultimately affecting its tax revenue base.
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SP-30 Influence of Market Conditions
Influence of Market Conditions
Affordable
Housing Type
Tenant Based
Rental Assistance
(TBRA)
NA
Market Characteristics that will influence
the use of funds available for housing type
TBRA for Non-NA
Homeless Special
Needs
New Unit
Production
Rehabilitation
Acquisition,
including
preservation
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There is high demand in the rental market due to an improving economy, which
further drives up the cost burden for housing. The City of Miami Beach is largely
built out so new construction opportunities are limited.
The aging housing stock in the City make the rehabilitation of existing housing
stock a priority.
Acquisition and rehabilitation of housing is also a priority. The increasing demand
for affordable housing, coupled with the increasing demand for market rate
housing, places pressure on property owners to sell to purchasers that will
develop more high end (through demolition/rehabilitation) rather than affordable
units. This continues to put pressure on the two primary problems affecting the
housing market, cost burden and overcrowding.
There is high demand in the rental market due to an improving economy, which
further drives up the cost burden for housing. The City of Miami Beach is largely
built out so new construction opportunities are limited.
The aging housing stock in the City make the rehabilitation of existing housing
stock a priority.
Acquisition and rehabilitation of housing is also a priority. The increasing demand
for affordable housing, coupled with the increasing demand for market rate
housing, places pressure on property owners to sell to purchasers that will
develop more high end (through demolition/rehabilitation) rather than affordable
units. This continues to put pressure on the two primary problems affecting the
housing market, cost burden and overcrowding.
There is high demand in the rental market due to an improving economy, which
further drives up the cost burden for housing. The City of Miami Beach is largely
built out so new construction opportunities are limited.
MIAMI BEACH 64
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The aging housing stock in the City make the rehabilitation of existing housing
stock a priority.
Acquisition and rehabilitation of housing is also a priority. The increasing demand
for affordable housing, coupled with the increasing demand for market rate
housing, places pressure on property owners to sell to purchasers that will
develop more high end (through demolition/rehabilitation) rather than affordable
units. This continues to put pressure on the two primary problems affecting the
housing market, cost burden and overcrowding.
Table 51-Influence of Market Conditions
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SP-35 Anticipated Resources Introduction Anticipated resources include CDBG, HOME and SHIP funds. HUD requires that PJs provide a 25% match for all HOME project funds. Historically the City has used RDA funds as the required match. Anticipated Resources Program CDBG HOME Source of Uses of Funds Funds public-Acquisition federal Admin and Planning Economic Development Housing Public Improvements Public Services public-Acquisition federal Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) Expected Amount Available Year 1 Expected Narrative Annual Program Prior Year Total: Amount Description Allocation: Income:$ Resources: $ Available $ $ Reminder ofConPian $ 909,737 0 0 909,737 3,638,848 442,022 0 0 442,022 1,768,089 Table 52-Anticipated Resources MIAMI BEACH 66
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Federal funds will leverage additional resources (private, state and local funds). Local funds will be used to fulfill the HOME program match requirements. Federal funds will be used to leverage additional financial resources including SHIP, Miami-Dade County Surtax, and Redevelopment Agency funds. The Redevelopment Agency has provided such significant funding that the required HOME funds match has an excess of $3.9 million. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City owns the property that will be used to address youth and senior needs in the plan. Discussion Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 67
SP-40 Institutional Delivery Structure
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan
including private industry, non-profit organizations, and public institutions.
Responsible Entity Responsible Entity Role .... phic Area Served
Type
Boys and Girls Clubs of Non-profit public services Jurisdiction
Miami-Dade organizations
Housing Authority of PHA Rental I ..... • iction
the City of Miami Beach
Jewish Community Non-profit Homelessness Jurisdiction
Services of South organizations public services
Florida, Inc
MIAMI BEACH CDC Non-profit Rental Jurisdiction
. organizations
UNlOAD OF MIAMI public services Jurisdiction
BEACH, INC.
Table 53 -Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System
Strengths in the institutional delivery system include partnerships with an affordable housing CDC and
public service providers that provide youth services, senior services and other public services to low and
moderate income residents.
Availability of services targeted to homeless persons and persons with HIV and mainstream
services
Homelessness Prevention Available in the I Targeted to ... eted to People
Services
Counseling/ Advocacy
Legal Assistance
Mortgage Assistance
Rental Assistance
Utilities Assista nee
Law Enforcement
Mobile Clinics
Other Street Outreach Services
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Community Homeless with HIV
Homelessness Prevention Services
X X
X X
X
X X
X
Street Outreach Services
X
X X
X X X
MIAMI BEACH 68
Supportive Services
Alcohol & Drug Abuse X X X
Child Care X
Education X X
Employment and Employment
Training X X
~thcare X X X
AIDS X X X
• Life Skills X X X
[ Mental Health Counseling X X X
: Transportation X X
Other
Table 54-Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to, the services listed
above meet the needs of homeless persons (particularly chronically homeless individuals and
families, families with children, veterans and their families, and unaccompanied youth)
As a member of the Miami-Dade County Continuum of Care, the City of Miami Beach coordinates with
CoC providers to meet the needs of the homeless within the community.
Describe the strengths and gaps of the service delivery system for special needs population
and persons experiencing homelessness, including, but not limited to, the services listed
above
The Continuum of Care service delivery system allows for a single point of entry which allows for better
targeting of services and meeting client needs, better knowledge of resources available in the
community, and improved referral networks through HMIS.
Gaps include the City of Miami Beach not having homeless facilities within its boundaries, not having
enough homeless outreach personnel to cover the entire city and the need for emergency shelters for
homeless sexual offenders.
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SP-45 Goals Summary Goals Summary Information Goal Name Start End Year Year Public Facility or 2013 2017 Infrastructure Activities Public service activities 2013 2017 Multi-family 2013 2017 Rehabilitation Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) Category Geographic Area Non-Housing CDBG Eligible Community Block Groups Development Non-Housing Citywide Community Development Affordable Housing Citywide Table 55-Goals Summary MIAMI BEACH Needs Addressed Funding Goal Outcome Indicator Energy Efficiency CDBG Public Facilities Drainage Improvements People Childcare CDBG People Youth Programs Senior Services Affordable CDBG Units Housing Energy Efficiency HOME 70
SP-50 Public Housing Accessibility and Involvement Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement) The Housing Authority ofthe City of Miami Beach (HACMB) is not subject to a Section 504 Voluntary Compliance Agreement to increase the number of accessible units. Activities to Increase Resident Involvements The HACMB encourages public housing residents to participate in policy, procedure and program implementation and development through its Resident Advisory Board. The HACMB conducts a monthly Management/Resident meeting to encourage participation by the residents. The HACMB distributes a monthly newsletter to all public housing residents, which contains relevant agency news and information on available community resources. Homeownership is not applicable as Rebecca Towers South is an elderly designated rental development. The HACMB's Board of Commissioners includes a public housing resident as Commissioner. Is the public housing agency designated as troubled under 24 CFR part 902? No Plan to remove the 'troubled' designation NA Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 71
SP-55 Barriers to affordable housing Barriers to Affordable Housing When compared to other parts of Miami-Dade County or even some municipalities in other counties in South Florida, Miami Beach enjoys a relatively strong real estate market. This creates and contributes to the two primary problems affecting availability of affordable housing. This is compounded by the geography which presents limited vacant land for construction of new units. The cost burden associated with homeownership opportunities (other than condominiums) makes it almost impossible for low to moderate-income households to purchase a home. Furthermore, many of the units, both rental and condominium, are one bedroom or efficiencies and cannot accommodate those households that require multiple bedrooms. Strategy to Remove or Ameliorate the Barriers to Affordable Housing The City has developed specific objectives, outlined in the Housing Element of its Comprehensive Plan, to address the housing needs of low to moderate-income households. These objectives are aimed at creating affordable housing opportunities in spite of the barriers. These objectives are further enhanced by specific assistance strategies that are outlined in the Local Housing Assistance Plan. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 72
SP-60 Homelessness Strategy Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Miami Beach's Homeless Services Division provides homeless street outreach services partially funded by the Trust, to those homeless in the City of Miami Beach in accordance with the Trust's Outreach, Assessment and Placement model. The model provides a standardized procedure for homeless persons to access the continuum of care and ensures they access services appropriate to their individual needs. The Homeless Outreach Teams (HOT) services include engagement that provides immediate support and links to other support networks and may include assessment and case management to understand client barriers and Identify housing options, direct placement into emergency shelter, relocation services to a friend or family member outside of the city who is willing to house the individual (no one is sent to another location without verifying that they have some where to go), bus passes, emergency physical and mental health services, and services for special populations including homeless youths, victim services and services for people living with HIV/AIDS. HOT also participate in the coordinated outreach process, another program funded by the Homeless Trust, which provides behavioral health outreach workers who work alongside regular outreach workers targeting chronically homeless persons. The coordinated outreach process brings together all the CoC outreach teams, including the Veterans Administration, once a month to discuss issues encountered, as well as discussing referrals to low demand, permanent housing programs for the chronically homeless to be placed directly into from the street. Addressing the emergency and transitional housing needs of homeless persons With 16% of the Miami-Dade County homeless population within the City, the City of Miami Beach is addressing emergency housing needs by funding 48 emergency shelter beds with resort funds at shelters throughout the county. The City was also recently allocated 100 emergency shelter beds by the Trust in FY 2012. However, this is still not enough and the City will continue to explore ways of expanding emergency housing needs as well as supporting renovations and rehabilitations of structures by community providers to provide new and existing emergency shelters and transitional housing for the purpose of providing decent housing and essential services to the homeless population. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 73
period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. The County provides funding to Citrus Health Network, Inc. for its Housing Assistance Network of Dade {HAND) program to administer its rapid re-housing programs and services to individuals and families who are at risk of homelessness. The program assists people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. The County, through this program expects to serve 488 households or individuals annually. Help low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs The Miami-Dade County Homeless Trust will provide housing relocation and stabilization services and rental assistance to prevent households from experiencing homelessness. The Trust and its subrecipients will provide services to extremely low-income individuals and families living in the County or identify alternative permanent rental housing and achieve housing stability. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 74
SP-65 Lead based paint Hazards Actions to address LBP hazards and increase access to housing without LBP hazards Recognizing that there are potentially 4300 (according to the CHAS data) units with hazardous lead-based paint conditions, the City of Miami Beach works with its CHDO to ensure that these conditions are eliminated when rehabilitating affordable properties. All project contracts require that the developer (CHDO) comply with the Lead Based Paint Poisoning Prevention Act. Most of the multi-family rehabilitation projects are projects in which the properties are completely gutted, so the elimination of potential hazards is accomplished. How are the actions listed above related to the extent of lead poisoning and hazards? The presence of lead-based paint in housing is one of the most critical environmental hazards found in housing. In 1978, restrictions were placed on the use of lead-based paint, which had been used extensively in prior years. Research showed that the use of lead-based paint could be linked to developmental disabilities in humans, particularly children. Because low and moderate-income persons tend to live in older properties that have not been rehabilitated, the health hazards have the potential to affect those persons in greater numbers. Thus the above actions help to ensure that low and moderate-income persons have a greater number of options for living in safe, affordable housing. How are the actions listed above integrated into housing policies and procedures? These actions are aligned with the goals of this Consolidated Plan and are an integral part of the delivery of decent and safe housing for low and moderate-income individuals and families. Lead hazards are addressed in the Housing Policies of the Community Development Policies and Procedures manual. Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 75
SP-70 Anti-Poverty Strategy Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families The City's goal is to fund programs and develop policies to reduce the number of people living in poverty. There are 13,476 living in poverty in the City. There are 1,028,816 (11.1%) children living in poverty. There 3,515 elderly (25.5%) of all persons 65 and over living in poverty. The City will partner with City departments and subrecipients to reduce the number of poverty level-families. The City will fund childcare and youth programs in high poverty neighborhoods to give parents the opportunity to work full time. The City will also fund senior programs to provide meals and adult day care for low and moderate income seniors. Data Source: US Census Bureau How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The City will partner with Miami Beach CDC and the HACMB to provide supportive services and decent, safe, affordable housing for low and moderate income residents. Rehabilitation and construction of affordable housing is one of the goals of the affordable housing plan. The City and its affordable housing partners are leveraging CDBG and HOME funds with other county, state, federal and private funds. The City will fund supportive service programs to assist people living in poverty. Poverty Rate <7 .tr9 ~A. Poverty · 7.09-19.33% Poverty 19.33-36.5% Poverty 36.5-65.38% Poverty >65.38% Poverty Poverty Rate Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015) MIAMI BEACH 76
SP-80 Monitoring Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City has developed policies and procedures to monitor subrecipients for long term compliance with requirements of the CDBG and HOME programs. Each year a desk audit, risk assessment, and on site monitoring is conducted for every activity and subrecipient. In addition, technical assistance workshops are provided each year and a copy of "Playing by the Rules" has been provided to each subrecipient. During the development of the Consolidated Plan, the Planning Department reviewed a draft of the Consolidated Plan for consistency with the City's Comprehensive Plan Housing Element. , Consolidated Plan Rev 51713 OMB Control No: 2506-0117 (exp. 07/31/2015} MIAMI BEACH 77
0
/)
nn \ tJ I \ ' I ( I I LJ
%Low Mod) +
Demographic and Housing Data 2010
Population
Total Population
Population by Sex/Age
Male
Female
Under '18
18 & over
20-24
25-34
35-49
50-64
65 & over
Hispanic or Latino
Non Hispanic or Latino
White
African American
Asian
Population by Race
American Indian and Alaska Native
Native Hawaiian/Other Pacific Islander
Other
Identified two or more
Housing Status
( in housing units unless noted )
Total
Occupied
Owner-occupied
Population in owner-occupied
Renter-occupied
Population in renter-occupied
Households with individuals under 18
Vacant
Vacant for rent
Vacant: for sale
Vacant: for seasonal/recreational/ occasional use
87,779
45,969
41,810
11,220
76,559
5,177
17,411
22,942
15,509
14,233
46,564
41,215
76,677
3,825
1,635
256
45
3,002
2,339
67,499
47,168
18,194
35,549
28,974
51,204
6,492
20,331
4,770
1,320
11,988
Census
N
t
Source: US Census Bureau. Census 2010, SF1, Miami-Dade County, Department of Planning and Zoning,
Research Section, 2011, ...
Miami~D!ide County
HEALTH DEPARTMENT
PEOPLE
COUNTY
HIV I AIDS [PLWHA] 201
PLWHA cases are those whose current recidence is Miami-Dade regardless of where they were reported.
PLWHA
D
1-56
57-193
194
-1,005
1 ,006 -1 ,884
TOTAL = 23,2 70
NOT INCLUDED:
ZIP
0 25 5 10 15 20
Miles
N
~
Scale: 1:336,000
Map Unit: Decimal Degrees
Distance Unit: Miles
Classificatio11: Natu.ml Breaks
Pmjection: Tm11sverse-Mercatm'
Author: Rodolfo Boucugnani
25 30
RS
ORDINANCES
COMMISSION ITEM SUMMARY
Condensed Title:
Second Reading to consider an Ordinance Amendment modifying Parking District #5 in the Sunset
Harbour area to allow parkin reductions for certain types of low scale residential uses.
Ke_y Intended Outcome Supported:
Maintain strong growth management policies.
1-----· ·;;:------:---·· ·:-
Supporting Data (Surveys, Environmental Scan, etc 48% of residential respondents and 55% of
businesses rate the effort put forth by the City to regulate development is "about the right amount."
Item Summar /Recommendation:
SECOND READING
The proposed Ordinance would modify Parking District #5 in the Sunset Harbour area to allow parking
reductions for certain types of low scale residential uses.
The Ordinance was approved at First Reading on May 8, 2013.
The Administration recommends that the Cit Commission adopt the Ordinance.
Advisory Board Recommendat:;;_:io=:-n.:.:.:_--:-:-~-:-.--,-
[ On April 3, 2013, the Planning Board transmitted the subject Ordinance .. to the .. City Commission by~·
1 vote of 7-0. ~. ' .. ···-· ' ·--· .
Financial Information:
Source of ·-,---·-,----:--;;:---~--.-----------~-~-----------. Amount Account
Funds: 1 ,., 2
I _j
3
OBPI Total
1-=---··--·'-:-::::-----'----·--·-----'----------------··---·---·-----l
Financial Impact Summary:
In accordance with Charter Section 5.02, which requires that the "City of Miami Beach shall consider
the long term economic impact (at least 5 years) of proposed legislative actions," this shall confirm
that the City Administration evaluated the long term economic impact (at least 5 years) of this
proposed legislative action. Given the limited opportunities for residential adaptive re-use within
parking district No. 5, the proposed Ordinance is not expected to reduce the revenues to the City
generated by fees in-lieu of parking. Balanced against a potential loss of parking impact fee revenue
is the potential for increases in the property tax base and income from permits and fees that may be
associated with an increased level of residential adaptive re-use in the Sunset Harbour
neighborh.;._;oo:....;;.d_. _____ _
City Cl_erk's Office L~gislatiye Tracking.: __ _
~~~hard Lorber or Thomas _Mooney ·---·---··-7--
Sign-Offs:
Department Director
T:\AGENDA\2013\June 5\Reidential Parking S ns~ Harbor-SUM 2nd read.doc I -~
MfAMIBEACH
·------·---· J
·-·-
AGENDA iTEM R 5 A-
DATE ~ -y 13
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochH.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me City Commission
FROM Jimmy L. Morales, City Manager~---
DATE June 5, 2013
SECOND READING
SUBJECT: Residential Parking Requirement for Sunset Harbour Area
ANORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF
MIAMI BEACH, FLORIDA BY AMENDING CHAPTER 130, "OFF-STREET
PARKING," ARTICLE II "DISTRICT; REQUIREMENTS," SECTION 130-33
"OFF-STREET PARKING REQUIREMENTS FOR PARKING DISTRICTS
NOS. 2, 3, 4 AND 5," BY AMENDING THE PARKING REQUIREMENTS FOR
SUNSET HARBOUR PARKING DISTRICT NO. 5 FOR RESIDENTIAL AND
LIVE-WORK TYPE USES; PROVIDING FOR CODIFICATION; REPEALER;
SEVERABILITY; APPLICABILITY; AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance.
BACKGROUND
On December 12, 2012, the City Commission adopted an Ordinance amendment
creating Parking District No. 5 for the Sunset Harbour neighborhood. The subject
ordinance reduced or eliminated required parking for certain types of small commercial
businesses. It also set a lower threshold for Neighborhood Impact Establishments,
requiring Planning Board review of restaurants over 100 seats/125 persons occupancy;
previously such review was for 300 persons occupancy or more. The reduction of
parking requirements resulting from this Ordinance was necessitated by the extreme
difficulty of actually providing parking on-site within this constrained neighborhood. The
policy of reducing parking requirements for small businesses is warranted now that the
Sunset Harbour garage is operational.
As part of the discussion on this Ordinance, the Commission referred a separate
discussion item, pertaining to parking reductions for certain types of urban residential,
'Live-Work' uses, mostly included in adaptive re-use projects, to the Land Use and
Development Committee. The Land Use Committee discussed the item on December
19, 2012 and referred the subject Ordinance to the Planning Board for consideration.
ANALYSIS
The original Sunset Harbour, Parking District No. 5 Ordinance did not exempt residential
or office uses from meeting parking requirements, as they have a different parking
Commission Memorandum
Residential Parking Requirements for Sunset Harbour Area
June 5, 2013 Page 2 of 3
--------------~
characteristic from retail. Persons shopping and dining tend to come and go throughout
the day and evening, while office employees tend to stay parked all day long, and
residents must find parking nearby each evening.
Nevertheless, an initiative to explore parking reductions for certain types of residential
uses was proposed by the City Commission during the discussion of the original Sunset
Harbour Ordinance. In this regard, the adaptive re-use of existing buildings into live-work
or residential spaces is a very worthwhile initiative, as it encourages people to live above
or within their work place. Such close proximity of work and home can have positive
benefits such as reducing the intensity of the district (depending on the type of work that
would be permitted), decreasing the need for parking spaces and possibly reducing the
carbon footprint by eliminating the need for vehicles that would be necessary to go to
and from work.
Now that the Sunset Harbour parking garage is completed and operational, the concept
of tangible parking reductions for certain types of residential uses can be further
explored, with the expectation that individuals will find parking in the nearby public
parking garage. This type of initiative could be used as an incentive to either adaptively
re-use existing buildings, or to foster the development of more low-scale, less intense,
new construction projects. However, this type of use would likely not become
predominant, as the number of buildings and properties within the Sunset Harbour
parking district that would be available for 'Live-Work' or residential uses and
conversions is limited.
At the December 19, 2012 meeting of the Land Use Committee, consensus was reached
on the practicality of creating some reductions in the off-street parking requirements for
certain types of residential uses in the Sunset Harbour area. Specifically, the Land Use
Committee directed staff to prepare an Ordinance establishing a parking requirement of
1 space per unit for the new construction of residential units and no parking requirement
for residential adaptive reuses.
PLANNING BOARD REVIEW
The Planning Board reviewed the subject Ordinance on April 3, 2013, and transmitted it
to the City Commission with a favorable recommendation by a vote of 7 to 0.
FISCAL IMPACT
In accordance with Charter Section 5.02, which requires that the "City of Miami Beach
shall consider the long term economic impact (at least 5 years) of proposed legislative
actions," this shall confirm that the City Administration evaluated the long term economic
impact (at least 5 years) of this proposed legislative action. Given the limited
opportunities for residential adaptive re-use within parking district No. 5, the proposed
Ordinance is not expected to reduce the revenues to the City generated by fees in-lieu of
parking. Balanced against a potentia! loss of parking impact fee revenue is the potential
for increases in the property tax base and income from permits and fees that may be
associated with an increased level of residential adaptive re-use in the Sunset Harbour
neighborhood.
SUMMARY
The proposed ordinance was approved at First Reading on May 8, 2013. The
Ordinance addresses the policy direction of the Land Use Committee, as well as the
intent of the full Commission when it was referred the item last December. The
Commission Memorandum
Residential Parking Requirements for Sunset Harbour Area
June 5, 2013 ______________ P_a~ge. 3 of 3
Administration believes that the Ordinance strikes a good balance between encouraging
the adaptive re-use of smaller scale structures for residential use, while ensuring that
larger residential projects will provide adequate parking spaces.
CONCLUSION
The Administration recommends that the City Commission adopt the Ordinance.
,Zt__
JLM/JGG/RGL!TRM
T:\AGENDA\2013\June 5\Residentia! Parking Sunset Harbor-MEM 2nd read.docx
SUNSET HARBOUR RESIDENTIAL PARKING REQUIREMENTS
ORDINANCE NO. ____ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, FLORIDA BY AMENDING CHAPTER 130,
"OFF-STREET PARKING," ARTICLE II "DISTRICT; REQUIREMENTS,"
SECTION 130-33 "OFF-STREET PARKING REQUIREMENTS FOR
PARKING DISTRICTS NOS. 2, 3, 4 AND 5," BY AMENDING THE
PARKING REQUIREMENTS FOR SUNSET HARBOUR PARKING
DISTRICT NO. 5 FOR RESIDENTIAL AND LIVE-WORK TYPE USES;
PROVIDING FOR CODIFICATION; REPEALER; SEVERABILITY;
APPLICABILITY; AND AN EFFECTIVE DATE.
WHEREAS, the Sunset Harbour neighborhood, as delineated by the boundaries
in this ordinance is a neighborhood in transition from the light industrial uses that
originally occupied the area, to an area of mixed uses, including residential; and
WHEREAS, is it is desirable to have low scale, residential development,
particularly as part of the adaptive re-use of existing structures; and
WHEREAS, the purpose of these regulation is to provide incentives for a low-
scale, neighborhood friendly residential development where people and commerce can
exist side-by-side; and
WHEREAS, the required parking as currently established in the Land
Development Regulations of the City Code is one of the obstacles to incorporating low
scale, residential development in the area and to a more pedestrian-friendly
neighborhood; and
WHEREAS, the amendments set forth below are necessary to accomplish all of
the above objectives.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA.
SECTION 1. City Code Section 130-33 "Off-Street Parking Requirements for Parking
Districts 2, 3, 4, and 5" is hereby amended as follows:
Section 130-33. Off-Street Parking Requirements for Parking Districts 2, 3, 4 and 5.
(a) Except as otherwise provided in these land development regulations, when any
building or structure is erected or altered in parking districts nos. 2, 3_. 4 and 5
accessory off-street parking spaces shall be provided for the building, structure
or additional floor area as follows. There shall be no off-street parking
requirement for uses in this parking district except for those listed below:
(1) Apartment building and apartment-hotel:
1 of 3
a. Apartment buildings on lots that are 50 feet in width or less: 1.5 spaces
per unit.
b. Apartment buildings on lots wider than 50 feet:
1.5 spaces per unit for units between 550 and 999 square feet;
1. 75 spaces per unit for units between 1000 and 1200 square feet;
2.0 spaces per unit for units above 1200 square feet.
c. Designated Guest parking: Developments of 20 units or less shall have
not designated guest parking requirements. Multi-family buildings and
suites-hotels with more than 20 units shall be required to provide
supplemental designated guest parking equal to ten percent of the
required residential parking spaces.
d. For apartment buildings located within parking district no. 5, there shall
be no designated guest parking requirement: there shall be no parking
requirement for existing structures utilized for residential apartments; 1
space per unit for new construction and/or additions utilized for
residential apartments.
Section 2. Repealer
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
Section 3. Codification
It is the intention of the City Commission, and it is hereby ordained, that the
provisions of this Ordinance shall become and be made part of the Code of the City
of Miami Beach, as amended; that the sections of this Ordinance may be re-
numbered or re-lettered to accomplish such intention; and that the word "ordinance"
may be changed to "section" or other appropriate word.
Section 4. Severability.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
Section 5. Effective Date.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this __ day of _____ , 2013.
ATTEST:
CITY CLERK
2 of 3
MAYOR
APPROVED AS TO FORM
AND LANGUAGE
AND FOR EXECUTION
First Reading: May 8, 2013
Second Reading: June 5, 2013
Verified By:
Richard G. Lorber, AICP
Acting Planning Director
T:\AGENDA\2013\May 8\Reidential Parking Sunset Harbor-ORO 1st read docx
3 of 3
20NE I THURSDAY, MAY 23, 2013 NE
"'~-,y ~-·,--.~·-··~'""' • W"<A••<~'"~~·<N>""~ •>'•V '>r'•'-"' "''' "'•~~'"""'""'' '~
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY given (hat public hearings will be held by the Mayor and City Commisaioo of the City
of Miami Beach, Florida, in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive,
·ami Be<ieh, Florida, on Wednesday, June 5, 2013 to consider the following:
10:45a.m.
Sun~Set Harbour Residential Parking Requirements
An Ordinance Amending The Code Of The City 01 Miami Beach, F!orida By Amend111g Chapter 130,
"Off-Street Parking," Article II "District; F\l.lquirements," Section 130-3S "Off..Streel Parking Requirements
For Pruking Districts Nos. 2, 3, 4 And 5.' By Amending The Parking Requirements For Sunset Harbour
Parking District No. 5 For Residential And Liv~Work Type Uses; Providing For Codification; Repeaklr;
Severabi!rty; Appi!cabitity; And Aa Effective Date.
Inquiries may be directed to the Planning Department at (305) il73· 7550.
12:00p.m.
An Ordina~ce Amending The Code Of The Ctty Of Miami Beach By Amending Chapter 62, Entitled
"Human Relations," By Amending Article Ill, Entitled "Domestic Partnerships( By Amending Section
62·128, Entitled ''Employment Benefits" To Add Section 62· i 28(dJ To Provide Tax Equity To Clly
Employees With Domestic Partners Enrolled In The City's Health And Dental Plans Who Currently Bear
A Disproportionate Tax Burden Over That Of Their Married Counterpmts.
Inquiries may be directed to !he Human Resources Department at (305) 67$-7524.
5:00p.m.
Anon Road Historic District Buffer Overlay:
An Ordinance Amendif19 The Code 01 The City Of Miami Beach, Florida, Sy Amending Chapter 142,
"Zoning Districts Aad Regulations," Article Iii, ''Overlay Districts; Creating Division 8 "Allon Road •
Historic District Bllffer Overlay," By Including Section 142-858 "Location And Purpose," And Section
142·859 "Development Fl69uiations," lnciiJding Among Other Provisions Regulations On Maximum Floor
Area Rallo; Maximum Building Height; Minimum Setbacks; Building Separation; Demolition Or Additions
To Contributing Buildings In A Historic District; And Land Usa F\l.lgu!atlons For Location Of Retail Uses,
Restaurants, Bars, Entertainment Establishments, Alcoholic Beverage Establishments And Similar Uses;
Requiring Conditional Use Approval Of Such Uses In Excess Of 10,000 Sq. Ft.; And Prohibiting Alcoholic
Beveril9e And Entertainment Establishments In Open Areas With Exceptions As Prescribed In The
Ordinance: Providing For Codification; Repealer; Severability; And An Effective Date.
Inquiries may be directed to lire Planning Department at {305) 673·7550.
5:05p.m.
Alton Roed Parking District No. 0:
An Ordinance Amending The Code Of The City Of Miami 8eact1, Florida, By Amending Chapter 130
Off-Street Parking, Article II "Districts; Requirements," Sectioo 130·::11 "Parking Districts Established,"
Creating A New Parking Dis1rict No. 6, And &:-clion i 30·'>3 "Off-Street Parking Requirements For
Parking Districts Nos. 2, 3 And 4," By Adding New Parking Regulations For Parking District No. 6, For
Properties With A Lot Une On Mon Road From 5th Street To Dade Boulevard, Including A Reduction In
Off-Street Parking Aequ~ements For Certain Land Uses And Bicycle Parking Requirements; Providing For
Codification; Repealer; Severability; And An Effec;ti\le Date.
Inquiries may be directed to the Planning Department at (305) 673· 7550.
INTERESTED PARTIES are invited to appear at this meeting, or be represented by an agent, or to express
their views in writing addressed to the City Commission, o/o the City Clerk, 1700 Convantion Center Drive,
1st Floor, City Hall, Miami Beach, Florida 3:3139. Copies of these items are available for public inspection
during normal business hours in the Cit-; Clerk's Offrce, 1700 Convention Center Orive, 1st Floor, C~y Hall.
Miami S<;ach, Florida 33139. This meeting may be continued, and under such circumstan~.es additional
legal notice will not be provide<J.
Rafael E. Granado, City Clerk
City of Miami Beach
Pursuant to Section 26tl.0105, Fla. Stat .. the City hereby adviS>lS tho public that: if a person decides to
appeal any decision made by the City Commission with respect to any maHer considered at Its meetmg
or its hearing, such person must ensure !hal a verbatim record of the proceedings i.s made, which record
lnciudes the testimony and evidence upon which the appeal is to be based. This notice does not constitute
consent by the City for the Introduction or admission ot otherwise inadmissible or Irrelevant eVidence, nor
does it au1horlze challenges or appeals not otherwl&e allowed by law.
To request this rna!erlalln accessible format, sign languSl)e interpreters, information on acC!llls for persons
wllh disabilities and/or any accommodation to review any document or participate in any City-sponsored
proceeding. please contact us five days in advance at (305) 673-7411(volce) or TTY users may also call
the Florida R<.llay Service at 711.
Ad H 7tl1
R5 -Ordinances
R5B An Ordinance Amending The Code Of The City Of Miami Beach By Amending
Chapter 62, Entitled "Human Relations," By Amending Article Ill, Entitled
"Domestic Partnerships," By Amending Section 62-128, Entitled "Employment
Benefits" To Add Section 62-128(d) To Provide Tax Equity To City Employees
With Domestic Partners Enrolled In The City's Health And Dental Plans Who
Currently Bear A Disproportionate Tax Burden Over That Of Their Married
Counterparts. 12:00 p.m. Second Reading Public Hearing
(Requested by Commissioner Michael Gongora)
(Legislative Tracking: Human Resources)
(First Reading on May 8, 2013/Referred to FCWPC)
(Memorandum to be Submitted in Supplemental)
Agenda Item R<;;B
Date 6-S:L3
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE IS HERESY given that public hearings will be held by the Mayor and City Commission of the City
of Miami Beach, Aorida, in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive,
Miami Beach, Florida, on Wednesday, June 5, 2013 to consider the following:
10:45 a.m.
SunS<;! Harbour Residential Parking Requirements
An Ordinance Amending The Code Of The City Of Miami Beach, Florida 8y Amendmg Chapter 130,
"Off-Street Parking," Article II "District; Reqilirernents," Section 130-33 "Off..Stre;;;t Parking Requirements
For Parking Districts Nos. 2, 3, 4 And 5." By Amending The Parking Requirements For Sunset Harbour
Parking Di$trict No. 5 For Residential And Live-Work Type Uses; Providing For Codification; Repealer;
Severabilrty; Applicability; And An Effective Date.
I qulries may be directed to the Planning Deparlrnent at {305) 673-7550.
12:00p.m.
An Ordinance Amending The Code Of The C~y Of Miami 8¢ach By Amending Chapter 62, Entitled
'Human Relations," By Amending Article II!, Entitled "Domestic Partnersllips," Bl' Amending Section
62-121>, E~titled "Employment Benefits" To Add Section 62-128(d) To Provide Tax Equity To City
Employees With Domestic Partners Enrolled In The City's Health And Dental Plans Who Currently Bear
A Disproportionate Tax Burden Over That Of Their Married Counterparts.
Inquiries may be directed to the Human Resources Department at {305) 673-7524.
5:00p.m.
Alton Road Historic District Buffer OVerlay:
An Ordinance Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter 142,
"Zoning Districts And Regulations," Article HI, "Overlay Dlstlicts," Creating Division 8 "Allan Road -
Historic Olstrk>t Suffer OVerlay," By Including Section 142·858 "Location And Purpose; And SE:ction
142-859 "Development Regulations," Including Among Ofher Provisi011S Regulatipns On Maximum Floor
Area Ratio; Maximum Building Height; Minimum Setbacks; Building Separation; Derr.olition Or Additions
To Contributing Buildings In A Historic Di$trict; And Land USJ:~ Regulations For Location Of Retail Uses,
Restaurants. Bars, Entertainment Establishmerrts, Aloo!lollc Severage Establishments And Similar Uses;
Bequiring Conditional Use Approval Of Such Uses In Exces~ Of 10,000 Sq. Ft.; And Prohibiting Alcoholic
Beverage And Entertainment Establishments In Open Areas With Exceptions As Prescribed In The
Ordinance; Providing For Codification; Repealer; Severability, And An Effective Date.
Inquiries may be directed to the Planning Department at (305) 673·7550.
5:05p.m.
Alton Road Parking Oistrll.i No.6;
An Ordinance Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter 130
Off-Street Parking, Article II "Districts; Requirements," Se<.'lion 130-{;i "Parking Districts Established,"
Creating A New Parking District No. 6, And Section 130-33 "Off-Street Parking Requirements For
Parking Districts Nos. 2, 3 And 4: By Adding New Parking Regulations For Parking Dlslrict No. 6, For
Properties With A lot Line On Alton Road From 5th Street To Dade Boulevard, Including A Reduction In
Off-Street Parking Requirements For Cartain Land Uses And Bicycle Parking Requirements; Providing For
Codification; Rep1"..aler; Severability; And An Effective Date.
Inquiries may be directed to the Planning Department at {305)673-7550.
INTERESTED PARTIES are invrted to appear at this mooting, or be represented by an agent, or to express
their views In writing addressed to the City Commission, c/o the City Cle;l<, 1700 Convention Cent<:r Drive,
1st Floor, City Hall, Mtami Beach, Florida 33139. Copies ol these items are available tor public inspection
during normal business hours in the Cil>; Clerk's Oftlce, 1700 Convention Center Drive, 1st Floor, City Hal!.
Miami Beach, Florida 33139. This mee{lng may be contim.led, and under such Circumstanef!s additional
legal notice will not be provided.
Rafael E. Granado, Cit'! Clerk
City of Miami Beach
Pursuant to Sectioo 288.0105, Fla. Stat., the City hereby advises the public that: if a person decides to
appeal any decision made by the C~y Commission with respect to any mattf¥ considered at as meeting
or its hearing. ~uch person must ensure thai a verbatim record o1 the proceedings is made, which rw.:cnd
Includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute
coosenl by the City for IM introduction or admi~>Siorr of otherwise Inadmissible or Irrelevant evidence, nor
does H authorize challenges or appeals not otherwise allowed by law.
To request !his material !n accessible lorrnat, sign language interpreters, information on acces$ for persons
w~h disabilities and/or any accommodation to review any doo;ment or participate In any cay-sponsored
proceeding, pl.ease oontact us live days In advance at ($05) 873-7411{voice) or TIY users may aioo call
the Flori.da Relay Service at 711.
Adll781
COMMISSION ITEM SUMMARY
Condensed Title:
First Reading to consider an Ordinance Amendment creating an Historic District Overlay Buffer for the
east side of the Alton Road corridor between 6th and 11 1h Streets, 14th and 151h Streets and 1 ih Street
to the Collins Canal.
Key Intended Outcome Supported:
Maintain strong growth management policies.
1-=----:-~-:::--:-----:cc:-----:=----:-------· ' .. --::-:-:---:-Supporting Data (Surveys, Environmental Scan, etc 48% of residential respondents and 55% of
businesses rate the effort put forth by the City to regulate development is "about the right amount."
Item Summa /Recommendation:
FIRST AND ONLY READING
The proposed Ordinance would create an historic district overlay buffer for those portions of the Alton
Road corridor between 6th and 11th Streets, 14th and 151h Streets and 171h Street to the Collins Canal.
The Administration recommends that the City Commission adopt the Ordinance.
Advisory Board Recommendation: I On August 24, io1 0, the Planning Board transmitted the subject Ordinance to the City Commission
1 by a vote of 3-2.
Financial Information:
Source of Amount t Account
Funds: -1
" D 2
I
------.. ·--· "------·-3
---·· -··-OBPI Total
" Financial Impact Summary:
In accordance with Charter section 5.02, which requires that the "City of Miami Beach shall consider
the long-term economic impact (at least 5 years) of proposed legislative actions," this shall confirm
that the City Administration evaluated the long-term economic impact (at least 5 years) of this
proposed legislative action, and determined that there will be no measurable impact on the City's
budget By nature, a zoning district amendment does not have direct costs to the City, but it may
affect long term revenue from property tax, sales tax and other revenue streams. Although some
property owners have argued that the proposed overlay zoning will diminish their property values,
the Administration believes that this is claim is highly speculative, especially if the Administration's
alternate ordinance is adopted. The Administration's proposal would preserve all of the most
valuable development rights on each parcel, with the exception of removing the .5 bonus FAR for
residential use mixed with commercial uses. Since this is a bonus and not as-of-right floor area, it is
difficult to say whether any real development would be sacrificed. There are no existing buildings in
the district that have used this bonus. Counterbalancing any potential loss of development rights on
private property is the companion ordinance creating Parking District #6, which will reduce minimum
parking requirements thereby creating significant savings to private property owners in the cost of
providing parking spaces. This ordinance is also expected to generally enhance property values
throughout the neighborhood by permitting appropriately scaled in fill development and by
encouraging th~. dev~lopment of sm .. aller, locally oriented .!:Jusine_§ses. --·-·---.. -
City Clerk'~ Office Legislative Tracking_: --·-·--··---·
[ffichard L~rber or Thoma~ Moo~ey . ----·,
_ _j
Si n-Offs:
I
MlAMlBEACH AGENDA JTEM B s c..
DATE h-S-t_3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beoch, Fiori do 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM Jimmy L. Morales, City Manager
DATE: June 5, 2013
FIRST AND ONLY READING
SUBJECT: Alton Road Historic District Buffer Overlay
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF
MIAMI BEACH, FLORIDA, BY AMENDING CHAPTER 142, "ZONING
DISTRICTS AND REGULATIONS," ARTICLE Ill, "OVERLAY DISTRICTS,"
CREATING DIVISION 8 "ALTON ROAD -HISTORIC DISTRICT BUFFER
OVERLAY," BY INCLUDING SECTION 142-858 "LOCATION AND
PURPOSE," AND SECTION 142-859 "DEVELOPMENT REGULATIONS,"
INCLUDING AMONG OTHER PROVISIONS REGULATIONS ON MAXIMUM
FLOOR AREA RATIO; MAXIMUM BUILDING HEIGHT; MINIMUM
SETBACKS; BUILDING SEPARATION;_DEMOLITION OR ADDITIONS TO
CONTRIBUTING BUILDINGS IN AN HISTORIC DISTRICT; AND LAND USE
REGULATIONS FOR LOCATION OF RETAIL USES, RESTAURANTS,
BARS, ENTERTAINMENT ESTABLISHMENTS, ALCOHOLIC BEVERAGE
ESTABLISHMENTS AND SIMILAR USES; REQUIRING CONDITIONAL USE
APPROVAL OF SUCH USES IN EXCESS OF 10,000 SQ. FT.; AND
PROHIBITING ALCOHOLIC BEVERAGE AND ENTERTAINMENT
ESTABLISHMENTS IN OPEN AREAS WITH EXCEPTIONS AS
PRESCRIBED IN THE ORDINANCE; PROVIDING FOR CODIFICATION;
REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance.
BACKGROUND
In the Summer of 2006 the Historic Preservation Board initiated the westward expansion
of the Flamingo Park Local Historic District to the east right-of-way line of Alton Road
between 61h Street and 141h Street in order to protect the character of the adjacent
National Register Historic District as well as the historically significant but yet
unprotected properties along this stretch of Alton Road. It was noted by the board that
recent commercial development trends along Alton Road could significantly adversely
impact the quality of life and historic integrity of the National Register Historic District
thereby undermining the cultural tourism appeal and quality of life of the city.
At the same time the Historic Preservation Board requested the Planning Department to
initiate a major planning study of the Alton Road Corridor, including both sides of the
road between 51h Street and Michigan Avenue, which should include an analysis and
Commission Memorandum
Alton Road Buffer Overlay
June 2013 2 of 7
evaluation of existing uses and conditions, historically significant properties, permitted
building heights, allowable FAR, parking conditions and requirements, the efficacy of
current zoning, and the character of the public right-of-way with regard to pedestrian
amenities, convenient means of transit, and quality of landscape.
The board further requested that the Planning Department organize and advertise a
series of community planning workshops, inviting members of the Historic Preservation
Board and the Planning Board, in order to gain public input and insight from local
business owners and residents so that the Department might develop a comprehensive
set of planning and zoning recommendations for future development and preservation
along the corridor that would enable healthy future growth and development without
overwhelming or adversely impacting the historic character of the area.
On January 16, 2008, the Mayor and City Commission approved Ordinance No. 2008-
3592, expanding the boundaries of the Flamingo Park Historic District westward
expansion to Alton Road between 8 Street and 14 Street; and on January 28, 2009, the
Mayor and City Commission approved Ordinance No. 2008-3592, expanding the
boundaries of the Flamingo Park Historic District westward expansion to Alton Road
between 6 Street and 8 Street
The Planning Department conducted an analysis of existing conditions, issues and
opportunities in the Alton Road corridor and held a community planning workshop on
August 20, 2008 to receive community input on land use, zoning, business development,
parking, transit and pedestrian/bicycle amenities. On January 27, 2009, the Planning
Department presented preliminary findings and recommendations for the Alton Road
Neighborhood Planning Study to the Planning Board. On February 26, 2009, the
Planning Department and the Planning Board held a second community planning
workshop on the Alton Road Neighborhood Planning Study to receive community input.
Both community planning workshops were advertised by mailed notice to property
owners, newspaper notice, and City email newsletters.
On March 2, 2009, the Land Use and Development Committee adopted a motion
directing the Planning Department to prepare an ordinance that would rezone the east
side of Alton Road between 6 Street and 16 Street from the C0-2 district to the C D-1
district, and to review the uses and to the extent that there is a floor area incentive for
mixed-use buildings, require that the additional FAR be set aside for affordable or
workforce housing, and to refer the item to the Planning Board. On March 18, 2009, the
Mayor and City Commission discussed the motion from the Land Use and Development
Committee and clarified their intent to consider other options, including an overlay district
that would remove the floor area ratio incentive for mixed-use projects.
During the Planning Board meetings on April 21, 2009, May 26, 2009 and August 25,
2009, the Planning Department staff held additional detailed discussions with the Board
on the proposed zoning modifications for the east side of Alton Road in the Flamingo
Park Historic District. The proposed Alton Road-Historic District Buffer Overlay is the
result of those discussions.
On October 27, 2009, the Planning Board held a public hearing on the proposed overlay
district and heard testimony from residents who were unhappy with some aspects of the
draft ordinance. The Planning Board continued the hearing to the November 17 meeting
and asked staff to meet with the concerned residents to try to resolve their issues. The
Planning Department held two meetings with the residents on October 30 and November
9, 2009. The public hearing at the Planning Board meeting on November 17, 2009
resulted in several additional amendments to the proposed ordinance. The Planning
Commission Memorandum
Alton Road Buffer Overlay
June 5, 2013 __ P_a-=-ge 3 of ~-
Board recommended approval of the amended overlay district by a vote of 5 to 0.
Subsequently, the Administration made a determination that the amendments added to
the ordinance during the November 17 1h public hearing, specifically amendments dealing
with land use restrictions, may require a different type of notice to property owners than
was provided for the previous public hearings. To avoid any legal challenges, the overlay
district was brought back to the Planning Board in the same form as it was approved in
November, 2009, with 30-day notice mailed to all property owners in and within 375 feet
of the proposed overlay district.
On February 25, 2010, the Land Use and Development Committee discussed the
proposed Alton Road Historic District Buffer Overlay. The Committee recommended that
the ordinance be approved, and indicated that it does not need to come back to them
unless there is a major material change made by the Planning Board.
On April 27, 2010, the Planning Board held a second public hearing on the proposed
Alton Road Historic District Buffer Overlay district after the required 30-day mailed
notice. The Planning Board voted 5 -0 to recommend approval of the ordinance with
an amendment that deleted the "no variances" provision. Subsequently, at their meeting
on May 25, 2010, the Board voted 3 -2 to reconsider their recommendation and to
schedule the item for rehearing.
On August 24, 2010, the Planning Board held a third public hearing on the proposed
Alton Road Historic District Buffer Overlay district after the required 30-day mailed
notice. Based on objections from commercial property owners who were not present
during the first two hearings, the Board voted separately on each of several
amendments to the ordinance. Individual amendments that were approved by the
Planning Board have been incorporated into the ordinance. However, a final vote to
recommend approval of the entire ordinance, as amended, failed by a vote of 3-2 (four
affirmative votes are required to approve a request that requires City Commission
approval).
On November 1, 2010, the Administration hosted a meeting between attorneys
representing certain property owners who objected to the ordinance and representatives
from the neighborhoods in an attempt to forge a compromise on several limited points of
disagreement. As a result of that meeting, the Administration is proposing an alternate
version of the ordinance that we believe satisfies the most critical objections from both
sides; while at the same time it represents sound planning principles and the interests of
the city-at-large. A summary chart of the disputed issues and proposed changes to the
ordinance is enclosed as Attachment A, and each issue is discussed in the analysis
below.
On November 17, 2010, the ordinance was scheduled for first reading. The Mayor and
City Commission continued the first reading to the January 19, 2011 meeting and
referred the item to the Land Use and Development Committee for discussion. The
LUDC deferred the item on January 31, 2011, February 23, 2011, and April 21, 2011.
On May 18, 2011 the LUDC moved the ordinance to pending items based upon failure of
various stakeholders to agree on details of the proposed Alton Road Historic District
Buffer Overlay district. On January 23, 2013, the Ordinance was transmitted by the
Land Use Committee to the full City Commission with a favorable recommendation.
ANALYSIS
The purpose of the Alton Road -Historic District Buffer Overlay District is to minimize
Commission Memorandum
Alton Road Buffer Overlay
June 2013 4 of 7
the impacts of development along Alton Road on residential properties located in the
Flamingo Park Historic District and the Palm View Historic District. Specifically the
overlay district is intended to apply to properties zoned CD~2 Commercial Medium
Intensity that are adjacent to lower intensity RS-4 and RM-1 residential buildings in
designated local historic districts. The overlay district regulations are intended to achieve
a more compatible relationship of scale and massing between the Alton Road corridor
and the adjoining residential neighborhoods.
The locations of the proposed overlay district are as follows:
Area 1 includes those properties fronting on the east side of Alton Road from 6 Street to
11 Street. Existing zoning is CD-2 adjacent to RM-1 in the Flamingo Park Historic
District.
Area 2 includes those properties fronting on the east side of Alton Road from 14 Street to
15 Street. Existing zoning is CD-2 adjacent to RS-4 in the Flamingo Park Historic
District.
Area 3 includes those properties fronting on the east side of Alton Road from 17 Street to
the Collins Canal, except for the corner property adjacent to 17 Street. Existing
zoning is CD-2 adjacent to RS-4 in the Palm View Historic District.
The proposed ordinance limits the floor area ratio (FAR) to a maximum of 1.5 by
removing the existing bonus of .5 FAR for mixed-use buildings. This will make new
construction along Alton Road more compatible in scale and intensity with the adjoining
historic neighborhood zoned RM-1, which has existing buildings that range from 0.5 to
1.25 FAR with a few scattered sites over 1.25 FAR. During the planning process,
various alternatives were considered, including down-zoning from CD-2 to CD-1, which
has a maximum FAR of 1.0 with a mixed-use bonus of .25 FAR After much discussion
and analysis, it was ultimately decided that 1.5 FAR is suitable for Alton Road
development. This is based on many factors, including the importance of Alton Road as
a commercial corridor and the existing bus and potential future transit linkages (e.g. Bus
Rapid Transit). From an urban design viewpoint, the proposed overlay district forms a
gradual stepping up of the intensity from RM-1 on the residential neighborhood to the
east, to a maximum of 1.5 FAR on the east side of Alton Road, to a maximum of 2.0
FAR on the west side of Alton Road, to a maximum of 2.25 FAR (2.75 for large lots) on
the Bayfront in RM-3. However, it must be noted that FAR alone does not define the
building envelop that is necessary to assure compatibility with the historic district. The
height and setback regulations described below are also necessary to achieve this goal.
Another alternative that was discussed during the planning process was to keep a FAR
bonus for residential uses in a mixed-use building, but to make the bonus an incentive to
provide affordable or workforce housing. The Planning Board did not support this
recommendation due to their consensus to limit FAR to a maximum of 1.5.
The maximum building height in the Planning Board recommended ordinance is 43 feet
along Alton Road and a maximum of 23 feet in the rear portion of the lots within 50 feet
from the rear property line for lots abutting an alley (Lenox Court) and within 60 feet from
the RM-1 district for blocks with no alley between 8 Street and 11 Street. The 23 feet
height limit in the rear of the lots is based upon maintaining consistency with the
predominant 2-story height of existing buildings in the RM-1 district. For lots adjoining
single family districts, the 23 feet height limit will also ensure a compatible transition in
the rear portion of the commercial property. The administration has an alternative
recommendation for maximum building height of 50 feet along the front portion of the
lots fronting Alton Road and 28 feet in the rear portion of the lots. This change is based
upon information supplied by property owners concerning industry standards for
Commission Memorandum
Alton Road Buffer Overlay
June 2013 5 of 7
minimum ceiling heights in new retail, restaurant and office buildings. However, this
recommendation is subject to building separation requirements for larger site
development (see below) to prevent monolithic buildings at 50 feet height.
The building height limitations in the proposed overlay district are coupled with rear yard
setbacks to achieve the appropriate buffer between the RM-1/RS-4 districts and the C0-
2 district. Proposed minimum building setbacks in the rear yard are 25 feet for lots with
no alley and 5 feet for lots with an alley. The existing CD-2 and CD-1 zoning districts
have a 5 feet minimum rear setback irrespective of whether there is an alley (20 feet
width) to provide adequate separation between the buildings.
The overlay district proposes a minimum 5 feet setback on the front and side facing a
street. This is necessary to provide adequate pedestrian circulation space to support
alternative modes of transportation and sustain a vibrant commercial district.
The overlay district as amended by the Planning Board has no minimum interior side
yard setback, nor does it have provisions for building separation, lot aggregation or view
corridors on larger lot assemblages. Instead, the Planning Board version of the
ordinance contains language requiring architectural treatments on the fac;ades of
buildings to be reflective of the 50 feet wide lot development pattern that is predominant
in the historic district. This could be accomplished by such things as small variations in
setbacks, window placement, or vertical and horizontal design elements on the fac;ade,
subject to design review. This was the recommendation of the Planning Board in
November 2009 following extensive workshop discussions wherein the Planning
Department staff had recommended various formulas for requiring a complete physical
separation between adjacent buildings on the upper stories above ground level retail.
The intent was to prevent a continuous wall of 40-50 feet tall buildings that would be
inconsistent with the small lot development pattern of the historic residential
neighborhoods. The current recommendation from the Administration is retain the
language developed by the Planning Board with the clarification of "east and west"
facades, and to add a paragraph requiring building separation under limited
circumstances as follows: "Any development greater than 43 feet in height on a lot with
more than 150 linear feet of frontage along Alton Road shall have a separation between
all portions of the structure above a height of 28 feet, so that there is a minimum 15 feet
wide view corridor running from east to west at least every 150 linear feet along the
Alton Road corridor".
The overlay district contains 9 contributing buildings in the Flamingo Park Historic
District. Those contributing buildings are proposed to be subject to two of the same
conditions applied to historic buildings in the adjoining RM-1 zoning district. Those
include a prohibition on demolition of architecturally significant portions of the building
and prohibition of building within a historic courtyard.
Residents of the Flamingo Park neighborhood were concerned about impacts of noise
and traffic from intensive commercial uses. Therefore, the proposed overlay district
modifies the underlying CD-2 land uses in several ways. One of them is by prohibiting
retail uses, restaurants, bars, entertainment establishments and similar uses at any level
above the ground floor. An exception is provided for loft or mezzanine within the interior
of a ground floor commercial space, provided that the loft or mezzanine does not exceed
one third of the floor area of the store. Based upon objections from property owners, the
current Administration recommended ordinance deletes the language limiting the loft or
mezzanine to one third of the floor area, and replaces it with language permitting "a
second floor within a ground floor commercial space, if it functions as one single
contiguous establishment and is only accessible to the public through the contiguous
Commission Memorandum
Alton Road Buffer Overlay
June 5, 2013 --------------· ·---------------_Page 6 of 7_
ground floor commercial space." This would allow two full floors inside any given retail
store, similar to CB2 or Borders book stores, but it would not allow multilevel shopping
centers.
No alcoholic beverage establishment, entertainment establishment or restaurant may be
licensed as a main permitted or accessory use in any open area above the ground floor
(any area that is not included in the FAR calculations) or at ground level in any open
area within 125 feet of a residential district, except that residents of a multifamily
(apartment or condominium) building or hotel guests may use these areas, which may
include a pool or other recreational amenities, for their individual, personal use with
appropriate buffering as determined by the Planning Department or applicable land use
board with jurisdiction. No variance to this provision would be permitted.
In accord with the objective of encouraging locally oriented retail and service uses that
are compatible in scale and character with the historic districts, the overlay district
requires conditional use approval for any individual retail, restaurant, bar, entertainment
establishment or similar establishment in excess of a certain size threshold. The
Planning Dept. conducted a detailed survey of businesses in the Alton Road corridor and
determined that a threshold of 5,000 sq. ft. generally separates businesses that primarily
serve the neighborhood population from businesses that primarily serve the entire city
and beyond. To provide a generous margin of error, staff doubled the recommended
threshold to 10,000 sq. ft. for conditional use approval. The Planning Board changed the
conditional use threshold from 10,000 sq. ft. to 20,000 sq. ft. by a 4-2 vote at their
meeting on August 24, 2010, based upon objections from property owners. The
Administration's recommendation is to keep the original threshold of 10,000 sq. ft. per
establishment for conditional use approval based upon the analysis conducted by the
Planning Department.
A majority of the discussions during the community workshops and Planning Board
meetings centered upon the blocks between 6th and 11th Streets. However, it was
noted that there is an incompatible scale relationship between the CD-2 zoning district
and adjoining RS-4 single family zoning districts located in the 1400 block and the 1700
block. Down-zoning to CD-1 was considered for these two blocks, but the Planning
Department recommends that the proposed overlay district will provide a more effective
buffer than CD-1 due to the height and setback regulations in the overlay district. At their
August 24, 2010 meeting, the Planning Board voted 5-1 to remove lots 15 and 16 from
the overlay district (northeast corner of 17 Street and Alton Road).
PLANNING BOARD REVIEW
The Planning Board reviewed the proposed Ordinance on 3 separate occasions, as
noted hereto:
1. On November 17, 2009 the Board recommended approval by a vote of 5 to 0.
2. On April 27, 2010, the Board recommended approval by a vote of 5 to 0.
3. August 24, 2010, the Board transmitted the Ordinance by a vote of 3 to 2.
FISCAL IMPACT
In accordance with Charter section 5.02, which requires that the "City of Miami Beach
shall consider the long-term economic impact (at least 5 years) of proposed legislative
actions," this shall confirm that the City Administration evaluated the long-term economic
impact (at least 5 years) of this proposed legislative action, and determined that there
will be no measurable impact on the City's budget. By nature, a zoning district
amendment does not have direct costs to the City, but it may affect long term revenue
from property tax, sales tax and other revenue streams. Although some property owners
have argued that the proposed overlay zoning will diminish their property values, the
Commission Memorandum
Alton Road Buffer Overlay
June 5, 2013 ---· Page 7_ of 7
Administration believes that this is claim is highly speculative, especially if the
Administration's alternate ordinance is adopted. The Administration's proposal would
preserve all of the most valuable development rights on each parcel, with the exception
of removing the .5 bonus FAR for residential use mixed with commercial uses. Since this
is a bonus and not as-of-right floor area, it is difficult to say whether any real
development would be sacrificed. There are no existing buildings in the district that have
used this bonus. Counterbalancing any potential loss of development rights on private
property is the companion ordinance creating Parking District #6, which will reduce
minimum parking requirements thereby creating significant savings to private property
owners in the cost of providing parking spaces. This ordinance is also expected to
generally enhance property values throughout the neighborhood by permitting
appropriately scaled infill development and by encouraging the development of smaller,
locally oriented businesses.
SUMMARY
The proposed ordinance was a companion item to the Alton Road Parking District No. 6
Parking District Ordinance. Ideally these two ordinances should be adopted together
because they support one another. However, the Administration believes that the Alton
Road Buffer Overlay Ordinance is valid as a standalone ordinance because it is based
on the preservation and planning principles described in this memo.
CONCLUSION
The Administration recommends that the City Commission adopt the subject Ordinance.
(tL
JLM/JGG/RGL/TRM
T:IAGENDA\2013\June 5\Aiton Road Buffer Overlay-MEM 1st read docx
Alton Road Historic District Buffer Overlay
ORDINANCE NO. ____ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF
MIAMI BEACH, FLORIDA, BY AMENDING CHAPTER 142, "ZONING
DISTRICTS AND REGULATIONS," ARTICLE Ill, "OVERLAY DISTRICTS,"
CREATING DIVISION 8 "ALTON ROAD ·HISTORIC DISTRICT BUFFER
OVERLAY," BY INCLUDING SECTION 142·858 "LOCATION AND
PURPOSE," AND SECTION 142-859 "DEVELOPMENT REGULATIONS,"
INCLUDING AMONG OTHER PROVISIONS REGULATIONS ON
MAXIMUM FLOOR AREA RATIO; MAXIMUM BUILDING HEIGHT;
MINIMUM SETBACKS; BUILDING SEPARATION; DEMOLITION OR
ADDITIONS TO CONTRIBUTING BUILDINGS IN AN HISTORIC DISTRICT;
AND LAND USE REGULATIONS FOR LOCATION OF RETAIL USES,
RESTAURANTS, BARS, ENTERTAINMENT ESTABLISHMENTS,
ALCOHOLIC BEVERAGE ESTABLISHMENTS AND SIMILAR USES;
REQUIRING CONDITIONAL USE APPROVAL OF SUCH USES IN
EXCESS OF 10,000 SQ. FT.; AND PROHIBITING ALCOHOLIC
BEVERAGE AND ENTERTAINMENT ESTABLISHMENTS IN OPEN
AREAS WITH EXCEPTIONS AS PRESCRIBED IN THE ORDINANCE;
PROVIDING FOR CODIFICATION; REPEALER; SEVERABILITY; AND AN
EFFECTIVE DATE.
WHEREAS, in the summer of 2006, the Historic Preservation Board initiated the
westward expansion of the Flamingo Park Local Historic District to the east right-of-way line
of Alton Road between 6 Street and 14 Street, and requested the Planning Department to
initiate a major planning study of the Alton Road corridor, including both sides of the road
between 5 Street and Michigan Avenue, to include an analysis and evaluation of existing
uses and conditions, historically significant properties, permitted building heights, allowable
FAR, parking conditions and requirements, the efficacy of current zoning, and the character
of the public right-of-way with regard to pedestrian amenities, convenient means of transit,
and quality of landscape; and
WHEREAS, on January 1, 2008, the Mayor and City Commission approved
Ordinance No. 2008-3592, expanding the boundaries of the Flamingo Park Historic District
westward expansion to Alton Road between 8 Street and 14 Street; and
WHEREAS, the Planning Department conducted an analysis of existing conditions,
issues and opportunities in the Alton Road corridor and held a community planning
workshop on August 20, 2008 to receive community input on land use, zoning, business
development, parking, transit and pedestrian/bicycle amenities; and
WHEREAS, on January 27, 2009, the Planning Department presented preliminary
findings and recommendations for the Alton Road Neighborhood Planning Study to the
Planning Board; and
WHEREAS, on January 28, 2009, the Mayor and City Commission approved
Ordinance No. 2008-3592, expanding the boundaries of the Flamingo Park Historic District
westward expansion to Alton Road between 6 Street and 8 Street; and
WHEREAS, on February 26, 2009, the Planning Department and the Planning Board
held a second community planning workshop on the Alton Road Neighborhood Planning
Study to receive community input; and
WHEREAS, on March 2, 2009, the Land Use and Development Committee adopted
a motion directing the Planning Department to prepare an ordinance that would rezone the
east side of Alton Road between 6 Street and 16 Street from the C0-2 district to the CD-1
district, and to review the uses and to the extent that there is a floor area incentive for
mixed-use buildings, require that the additional FAR be set aside for affordable or workforce
housing, and to refer the item to the Planning Board; and
WHEREAS, on March 18, 2009, the Mayor and City Commission discussed the
motion from the Land Use and Development Committee and clarified their intent to consider
other options, including an overlay district that would remove the floor area ratio incentive for
mixed-use projects; and
WHEREAS, on April 21, 2009, May 26, 2009 and August 25, 2009, the Planning
Board held additional detailed discussions on the proposed zoning modifications for the east
side of Alton Road in the Flamingo Park Historic District; and
WHEREAS, the proposed "Alton Road -Historic District Buffer Overlay" district
responds to concerns expressed by the Planning Board, the Land Use and Development
Committee and local residents by requiring among other things, a more compatible
relationship of scale and massing between new development along the east side of the
Alton Road corridor and the adjoining residential neighborhoods, by promoting mixed-use
development that makes efficient use of parking, by minimizing the concentration of impacts
from intense retail and restaurant development and by encouraging smaller neighborhood-
oriented uses.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
Section 1. Chapter 142 of the City Code, entitled "Zoning Districts and Regulations," Article
Ill, "Overlay Districts," Division 8 "Alton Road -Historic District Buffer Overlay" is hereby
created as follows:
DIVISION 8. ALTON ROAD-HISTORIC DISTRICT BUFFER OVERLAY
Sec. 142-858. Location and purpose.
(a) The regulations of this division shall apply to properties within the following
boundaries, which shall be known as the Alton Road -Historic District Buffer
Overlay.
(1) Area 1 shall be those properties fronting on the east side of Alton Road from
6 Street to 11 Street, more specifically described as Lots 9 thru 16, Block 105
and Lots 9 thru 16, Block 106, OCEAN BEACH, FLA ADDITION W3, Plat
Book 2, Page 81, Public Records of Miami-Dade Countv, Florida.
TOGETHER WITH:
Lots 6 thru 10, Block 122. Lots 7 thru 12. Block 123. and Lots 7 thru 12, Block
124. all in LENOX MANOR. Plat Book 7, Page 15, Public Records of Miami"
Dade County, Florida.
2
(2) Area 2 shall be those properties fronting on the east side of Alton Road from
14 Street to 15 Street, more specifically described as Lots 13 thru 24. Block
109, OCEAN BEACH, FLA. ADDITION W3, Plat book 2. Page 81, Public
Records of Miami-Dade County. Florida.
TOGETHER WITH:
Lots 3, and 4, Block 68, COMMERCIAL SUBDIVISION OF THE ALTON
BEACH REALTY COMPANY, Plat Book 6. Page 5. Public Records of Miami-
Dade County, Florida.
(3) Area 3 shall be those properties fronting on the east side of Alton Road from
17 Street to the Collins Canal, more specifically described as Lots 10 thru 14_,
Block 18. FIRST ADDITION TO COMMERCIAL SUBDIVISION OF THE
ALTON BEACH REALTY COMPANY, Plat Book 6, Page 30. Public Records
of Miami-Dade County, Florida.
(b) The purpose of this overlay district is to minimize the impacts of development along
Alton Road on residential properties located in the Flamingo Park Historic District
and the Palm View Historic District. Specifically the overlay district is intended to
apply to properties zoned CD-2 Commercial Medium Intensity that are adjacent to
lower intensity RS-4 and RM-1 residential buildings in designated local historic
districts. The overlay district regulations are intended to achieve a more compatible
relationship of scale and massing between the Alton Road corridor and the adjoining
residential neighborhoods, to promote mixed-use development that makes efficient
use of parking. to minimize the concentration of impacts from intense retail and
restaurant development and to encourage smaller neighborhood-oriented uses.
Sec. 142-859. Development regulations.
The following overlay regulations shall apply within the Alton Road -Historic District Buffer
Overlay District. All development regulations applicable to and/or in the underlying zoning
district shall apply, except as follows:
(a) Maximum FAR. The maximum floor area ratio (FAR) in this overlay district shall be
1.5. The floor area ratio provision for mixed use buildings in section 142-307(d)(2)
shall not apply in this overlay district.
{b) Maximum building height. The maximum building height in this district shall be 50
feet and a maximum of 4 stories, except that building height shall be limited to 28
feet within 50 feet from the rear property line for lots abutting an alley (Lenox Court)
and within 60 feet from the RM-1 district for blocks with no alley between 8 Street
and 11 Street. There shall be no variances for building height.
{c) Minimum setbacks.
(1) Front-5 feet.
(2) Side facing a street - 5 feet.
(3) Interior side-0 feet.
3
(4) Rear -for lots with a rear property line abutting an RM-1 or an RS-4 district
the rear yard setback shall be a minimum of 25 feet: for lots with a rear
property line abutting an alley (Lenox Court) the rear setback shall be a
minimum of 5 feet; otherwise the rear setback shall be a minimum of 7.5 feet.
(5) There shall be no variances for building setbacks, except for triangular lots.
(d) Building separation:
( 1) The east and west facades of any building constructed on more than 50
linear feet of frontage along Alton Road shall be divided into segments with
building massing and architectural treatments intended to be reflective of the
50 feet wide lot development pattern that is predominant in the historic
district.
(2) Any building greater than 43 feet in height with a footprint that occupies more
than 150 linear feet of frontage along Alton Road shall have a separation
between all portions of the building above a height of 28 feet, so that there is
a minimum 15 feet wide view corridor running from east to west at least every
150 linear feet along the Alton Road corridor.
(e) The following regulations shall apply to lots containing contributing buildings in the
Flamingo Park Historic District within the Alton Road -Historic District Buffer
Overlay.
(1) Only those portions of a contributing building that were not part of the original
structure on site, or that have not acquired any type of architectural
significance, as determined by staff or the historic preservation board, may be
issued a Certificate of Appropriateness for demolition.
(2) For contributing buildings or properties, no building or structure shall be
permitted within an existing historic courtyard. For purposes of this
subsection, an historic courtyard shall be defined as a grade level space,
open to the sky, which is enclosed on at least two sides by an existing
building or structure on the same property and is an established architectural
or historic component of the site or building design by virtue of significant
features and/or finishes, including, but not limited to. paving patterns,
fountains, terraces, walkways or landscaping.
(f) Land Use: Main permitted uses. conditional uses and accessory uses shall be
permissible as set forth in the CD-2 district regulations. with the following exceptions:
(1) Retail uses, restaurants, bars, entertainment establishments and similar uses
shall not be permitted at any level above the ground floor, except that a loft or
mezzanine containing these uses may be permitted within the interior of a
ground floor commercial space. This subsection shall not apply to existing
and proposed retail uses in buildings existing in this district as of the effective
date of this ordinance.
(2) Any individual retail. restaurant, bar. entertainment establishment or similar
establishment in excess of 10.000 square feet. inclusive of outdoor seating
areas, shall require conditional use approval. The regulations in Chapter
4
142. Article V. Division 6. Entertainment Establishments. shall continue to
apply to uses in this overlay district.
(3) No alcoholic beverage establishment. entertainment establishment or
restaurant may be licensed as a main permitted or accessory use in any open
area above the ground floor (any area that is not included in the FAR
calculations) or at ground level in any open area within 125 feet of a
residential district, except that residents of a multifamily (apartment or
condominium) building or hotel guests may use these areas, which may
include a pool or other recreational amenities, for their individual, personal
use with appropriate buffering as determined by the Planning Department or
applicable land use board with jurisdiction.
SECTION 2. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the
provisions of this ordinance shall become and be made part of the Code of the City of Miami
Beach as amended; that the sections of this ordinance may be renumbered or relettered to
accomplish such intention; and that the word "ordinance" may be changed to "section" or
other appropriate word.
SECTION 3. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 4. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this __ day of-------' 20_.
ATTEST:
CITY CLERK
First Reading: June 5, 2013
Verified by: ---------
Richard G Lorber, AICP, LEED AP
Acting Planning Director
Underscore denotes new language
T:\AGENDA\2013\June 5\Aiton Road Buffer Overlay-ORO 1st read.docx
5
MAYOR
APPR EDAS TO
F R~ AND LANGUAGE A FOR EXECUTION
5b'llt2
J J Date
/\1\IAtV\1
CITY OF MIAMI BEACH
NOTICE OF AMENDMENT TO THE LAND
DEVELOPMENT REGULATIONS OF
THE CITY OF MIAMI BEACH CODE OF
ORDINANCES
NOTICE TO THE PUBLIC
PUBLIC NOTICE IS HEREBY GIVEN that the Miami Beach City Commission will hold a
meeting on WEDNESDAY, June 5, 2013 at 9:00 a.m. in the City Commission Chambers,
Third Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida. During this
meeting, the City Commission will hold a public hearing on the following Ordinance:
ALTON ROAD HISTORIC DISTRICT BUFFER OVERLAY. AN ORDINANCE OF THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, FLORIDA, BY AMENDING CHAPTER 142, "ZONING DISTRICTS AND
REGUI.ATIONS," ARTICLE Ill, "OVERu,y DISTRICTS," Cf,EATING DIVISION 8 "ALTON ROAD •
HISTORIC DISTRICT BUFFER OVERLAY," BY INCLUDING SECTION 142-858 "LOCATION MJD
PURPOSE," AND SECTION 142-859 'DEVELOPME~IT REGULATIONS," INCLUDING AMONG
OTHER PfjOVISIONS REGULATIONS ON MAXIMUM FLOOR AHEA RATIO; MAXIMUM BUILDII•lG
HEIGHT; MINIMUM SETBACKS; BUILDING SEPARATION; DEMOLITION OR ADDITIONS TO
CONTRIBUTING BUILDI~IGS IN Nl HISTOFliC DISTriiCT; AND LAND USE REGULATIONS FOR
LOCATION OF RETAIL USES, RESTAURANTS, BARS, ENTERTAINMENT ESTABLISHMENTS,
ALCOHOLIC BEVERAGE ESTABLISHMENTS AND SIMILAR USES: REQUIRING CONDITIONAL
USE APPROVAL OF SUCH USES IN EXCESS OF 10,000 SO. FT.; AND PROHIBITING ALCOHOLIC
BEVERAGE AND ENTERTAINMENT ESTABLISHMENTS IN Or'EN AREAS WITH EXCEPTIONS AS
PRESCRIBED IN THE ORDII·jANCE; PROVIDING FOR CODIFICAfiON; REPEALER; SEVERABILITY;
AND AN EFFECTIVE DATE.
Alllme;rested pames we !nvit6d ro Zl!='pear ~t tr-,is meeung or be repr.;.s.>?.nted by <Hi agel'it, or to expreS$ t"'re!r v~<aw:s in ~;ritlng adart"'JSec'
l(J Plannmg Departmliflt, ~·roc CrJ."!V~mtJo'l Cer'lt~r Dflve, :<::-....,.Floor, Clty HaJI, Miom1 Beach, F(;;nd<~. 33~3-J.
propo!;OO am;;:nQrnents are avat!.;,r;la Ri lhe Planmng Depanm€ot. Purcuar.t tc f!<"m,ja Stal 2"86.0lCS, ;he Cit)' hereby
by the City Comm1s~,1<;r, >'>'ll.h r.::spoct ~o ar:y rT•alter c.orts.ld€re-d
at ItS mr_,~::ung t1r tts he:cnn~, S<.J(.h p;;rsr;r; rru..-st ensJre th""-1 a verba~im r~co•d of th~ pt:cc.eed:rrg<. IS made, which record muM induce the
tes.\Wf'ony ar.d <Wide-""lce upon wl'ne:h th6 appeaJ :s 10 b& bn~...ed. Thi~ r.{)tic.e doot not rxX~st:twte coo.;;enl by trre C.ty tvr tt"W LnlrOOIJCiiOr'l or
adrniz.:;,.ir)l"; of O\lv:r'.Yi~0 !r'.<s:dmi~~r-.le <;r 1nelevant evidarrt_.e, ncr doe.;. it authotil.e d . .aUCf19e'"~ or app;.;als n.ot ntherv.l<$~ all1'.1wE:d by Ia~•.
In accordru-,ce wi~h tM Arnen-::ans w•!ti D•~abt\;ties. Acl of i 990, parSQ;rs. n&Gdrl'"lq $ped.:!l ~<:cr;ommodaticn 10 partrc1pb~l't m tt·,;s
p(oceooh·,:;! shotJid cor,tac! H~e Crty Cl€rl<. ru) l~:i>t:h.:w four d&y:'l. ~~nor to ;.t\a ptoce<:!ding. TeleptH)r,~ (:1(}5) €>73~?&50 ror C!S-sistancl): il
heann~ unp':ltred, t~k .. rA~t)r.~ the floric~ P~lay Servrce .r:vrnb<'.!IS., (305) €"13· 7218 0' /11, lor a~;,lstance.
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY given that public hearings will be held by !he Mayor and City Commission of the City
of Miami Beach, Florida, in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive,
Mlarni Beach, Florida, on Wednesday, June 5, 2013 to conaider the following:
10;45a.m.
Sunset Harbour ResidooUal Parking Requirements
An Ordinance Amending The Code Of The City Of Miami Beach, Florida By Amending Chapter 130,
"Off-Street Parking," Article li "Distrl~i; Requirements," Section 130·33 "Off-Street Parking Requirements
For Parking Districts Nos. 2, :3, 4 And 5," By Amending The Parking Requirements For Sunset Harbour
Parking District No. 5 For Residential And Live-Work Type Uooa; Providing For Codification; Repealer,
Severability; Applicabiflty; And A~ Effective Oats.
inquiries may be directed to the Planning Department at i30S) 673·7550.
12:00p.m.
An Ordinance Amending The Code Of The Crty Of Miami Beach Sy Amending Chapter 62, Entitled
"Human Relations," By Amending A!Ucte Ill, Entitled "Domestic Partnerships," By Amending Section
62·128, Entitled "Employment Benefits" To Add Section 62-i28(d) To Provide Tax Equity To City
Employees With Dome~iic Partners Enrolled in The City's Health And Dental Plans Who Currently Sear
A Disproportionate Tax Burden Over That Of Their Married Counterparts,
nqulries may be direcle<:l to !he Human Resources Department at (305) 67$-7524.
5:00p.m.
AHem Road Historic Distrk;t Sutter Overlay:
An Ordinance Amending The Code Of The City Of Miami Bel'!ch, Florida, By Amending Chapter 142,
•zoning Di!ilric1s And Regulatirms," Article !II, •overlay Districts,'' Creating Division 8 "Alton Road -
Historic Oistr!ct Buffer Overlay," By Including Section 142-858 "Location And Purpose," And Section
142-859 "Development Regulations," Including Among Other Provisions Regulations On Maximum Floor
Area Ratto; Maximum Building Height; Minimum Setbacks; Building Separation; DemolitiOn Or Additions
To Contributing Building& !n A Historic District; And Land Use Regulations For Location Of Retail Uses,
Restaurants, Bars, Entertainment Establishments, Alcoholic Beverage Establishments And Similar Uses;
Requiring Conditional Use Approval Of Such Uses i.n Excess Of 10,000 Sq. Ft.; And Prohibiting Alcoholic
Beverage And Entertainment Esabtishmenls In Open Areas Wfth Exceptions Aa Prescribed In The
Ordinance; Providing For Codification; Repealer; Severability; And An Effective Date.
inquiries may be directed to the Planning Department at (305) 673-7550.
5:05p.m.
Atton Road Parking District No. 6:
An Ordinance Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter 130
Oft-Street Parking, Artlc..ie II "Districts; Requirements," Section 130-31 "Parking Districts Established,"
Creating A New Parking District No. 6, And Section 130-33 "Off-Streat Parking Requirements For
Pruking Districts Nos. 2, 3 And 4." By Adding New Parking Regulations For Parking District No. 6, For
Properties With A Lot Une On Aaon Road From 5th Street To Oede Boulevard, including A Reduction In
Off-Street Parking Requirements For Certain Land Uaea And Bicycle Parking Requirements; Providing For
Co<;lifioation; Repealer; Severability; And An Effective Date.
Inquiries may be directed to the Pl<tnning Department at {305)673· 7&50.
INTEAES1"F.D PARTIES are invited to appear at !his meeting, or be represented by a'l agent, or to express
their views in writing addressed to the C~y Commission, clothe City Clerk, 1700 Conventton Center Drive.
i st Floor, City Hall, Miami Beach, Flonda 3:';1 39. Copies ol these items are available for publk; inspectioo
during normal busine<~s hours in the City Clerk's Office, 1700 Convention Center Drive, 1st Floor, C~y Hall,
Miami Beach. Florida 33139. This meeting may be continued, and under such cirCi.lmstan~s additional
legal notice wlll not be provided.
Rafa"'l E. Granado, City Clerk
City of Miami Beach
Pursuant to Secltorr 286.0105. Fla. Stat., the City hereby advioos the public that: a a person decides to
appeal any decision mad(> by the Cfty Commission with respect to any matter considered at tts meeting
or its healing, such per!K>n must ensure that a verbatim record ol the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute
consent by the City for the Introduction or adml!lsion of otherwise inadmissible or lrralev~nt evidence, nor
does it authorize challenges or appeals not otherwise allowed bylaw.
To request this material in accessible format, sign language Interpreters, information on access for persons
with disabilities and/or any accommodation to review any document or participate in any City-sponsored
proceedmg, please contact us tl•te days in advance at (300) 673-7411(voice) or TTY users may also call
the Florida Rei<ty ServiCe at 71 i,
Ad 11781
THIS PAGE INTENTIONALLY LEFT BLANK
lt!i -
COMMISSION ITEM SUMMARY
Condensed Title:
Second Reading to consider an Ordinance Amendment creating Parking District No. 6 in the Alton
Road corridor from 51
h Street to Dade Boulevard.
Key Intended Outcome Supported:
Maintain strong growth management policies.
Supporting Data (Surveys;··Enviro.nment-ai:-:S::-c-a_n_, e-:t-c 48% of residential respondents·· and 55% of
businesses rate the effort put forth by the City to regulate development is "about the right amount."
Item Summa /Recommendation:
SECOND READING
The proposed ordinance would amend the parking requirements by reducing or eliminating required
off-street parking for certain types of residential, office and commercial uses within the Alton Road
corridor from 51h Street to Dade Boulevard.
The subject Ordinance was approved at First Reading on May 8, 2013.
The Administration recommends that the Cit Commission adopt the Ordinance.
Advisory !3oard __ Recommen~ation: --------....,--,----
~ September 28, 2010, the Planning Board transmitted the subject Ordinance to theCTtYl.
L~mmis~ion with a favorable recommendation by ~-vote of 5-0. . _.J
Financial Information:
Source of
Funds:
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1
2
3
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Amount
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. -· .
e with Charter section 5.02, which requires that the "City of Miami Beach shall consider
Financiallm
In accordanc
the long-term
that the City
proposed le
ordinance w
annually for
annual fee-in
parking exe
However, th
development
expected to
economic impact (at least 5 years) of proposed legislative actions," this shall confirm
Administration evaluated the long-term economic impact (at least 5 years) of this
gislative action, and estimated that the proposed Alton Road Parking District No. 5
ill have a direct fiscal impact on parking impact fee revenue of approximately -$37,000
existing retail and restaurant businesses that would no longer be required to pay the
-lieu of providing parking. In the future, there will be new businesses that qualify for the
mption, thereby reducing potential future revenue to the parking impact fee fund.
is is expected to be more than offset by the incentive that this ordinance provides for
of new businesses in the Alton Road corridor. New construction and rehabilitation is
increase property tax and sales tax revenue to the City. Reduced parking requirements
ance are also expected to increase parking revenue, especially in the 51h and Alton in this ordin
arage. Ther efore, the long ter.m net fiscal impact i~ expected to be positive. .. . .. .. City Clerk's Off1ce Leg1slat1ve Trackmg:
[Richard Lorber or_Thomas Moo~ey ..
Sign-Offs:
Department Director
I ,.
MIAMJBEACH
City Manager
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, florida 33139, www.miomibeachfi.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of~mmission
FROM: Jimmy L. Morales, City Manager
DATE June 5, 2013
SECOND READING
SUBJECT: Alton Road Parking District No.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF
MIAMI BEACH, FLORIDA, BY AMENDING CHAPTER 130 OFF-STREET
PARKING, ARTICLE II "DISTRICTS; REQUIREMENTS," SECTION 130-31
"PARKING DISTRICTS ESTABLISHED," CREATING A NEW PARKING
DISTRICT NO. 6, AND SECTION 130-33 "OFF-STREET PARKING
REQUIREMENTS FOR PARKING DISTRICTS NOS. 2, 3 AND 4," BY
ADDING NEW PARKING REGULATIONS FOR PARKING DISTRICT NO.6,
FOR PROPERTIES WITH A LOT LINE ON ALTON ROAD FROM 5TH
STREET TO DADE BOULEVARD, INCLUDING A REDUCTION IN OFF-
STREET PARKING REQUIREMENTS FOR CERTAIN LAND USES AND
BICYCLE PARKING REQUIREMENTS; PROVIDING FOR CODIFICATION;
REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance.
BACKGROUND
In the Summer of 2006 the Historic Preservation Board initiated the westward expansion
of the Flamingo Park Local Historic District to the east right-of-way line of Alton Road
between 61h Street and 14 1h Street in order to protect the character of the adjacent
National Register Historic District as well as the historically significant but yet
unprotected properties along this stretch of Alton Road. It was noted by the board that
recent commercial development trends along Alton Road could significantly adversely
impact the quality of life and historic integrity of the National Register Historic District
thereby undermining the cultural tourism appeal and quality of life of the city.
At the same time the Historic Preservation Board requested the Planning Department to
initiate a major planning study of the Alton Road Corridor, including both sides of the
road between 5th Street and Michigan Avenue, which should include an analysis and
evaluation of existing uses and conditions, historically significant properties, permitted
building heights, allowable FAR, parking conditions and requirements, the efficacy of
current zoning, and the character of the public right-of-way with regard to pedestrian
amenities, convenient means of transit, and quality of landscape.
Commission Memorandum
Alton Road Parking District 6
June 5, 2013 ·----·-------"····--·-··-------. _____ P_f!ge 2 of 9_
The board further requested that the Planning Department organize and advertise a
series of community planning workshops, inviting members of the Historic Preservation
Board and the Planning Board, in order to gain public input and insight from local
business owners and residents so that the Department might develop a comprehensive
set of planning and zoning recommendations for future development and preservation
along the corridor that would enable healthy future growth and development without
overwhelming or adversely impacting the historic character of the area.
On January 16, 2008, the Mayor and City Commission approved Ordinance No. 2008-
3592, expanding the boundaries of the Flamingo Park Historic District westward
expansion to Alton Road between 8 Street and 14 Street; and on January 28, 2009, the
Mayor and City Commission approved Ordinance No. 2008-3592, expanding the
boundaries of the Flamingo Park Historic District westward expansion to Alton Road
between 6 Street and 8 Street
The Planning Department conducted an analysis of existing conditions, issues and
opportunities in the Alton Road corridor and held a community planning workshop on
August 20, 2008 to receive community input on land use, zoning, business development,
parking, transit and pedestrian/bicycle amenities. On January 27, 2009, the Planning
Department presented preliminary findings and recommendations for the Alton Road
Neighborhood Planning Study to the Planning Board. On February 26, 2009, the
Planning Department and the Planning Board held a second community planning
workshop on the Alton Road Neighborhood Planning Study to receive community input.
During the Planning Board meetings on April 21, 2009, May 26, 2009 and August 25,
2009, the Planning Department staff held additional detailed discussions with the Board
on the proposed zoning modifications for the east side of Alton Road in the Flamingo
Park Historic District, known as the Alton Road Historic District Buffer Overlay District.
The analysis provided by staff included recommendations for increased building
setbacks and reduced building height, all of which depended upon reduced on-site
parking requirements to achieve the maximum Floor Area Ratio of 1.5. During the
September 22, 2009 Planning Board discussion item, staff presented specific
recommendations for reducing the parking requirements. Those recommendations have
been incorporated into the proposed Alton Road Parking District ordinance.
On September 28, 2010, the Planning Board voted 5-0 to recommend approval of the
ordinance creating Parking District #6 (formerly known as Parking District #5) for the
Alton Road corridor.
On November 17, 2010, the ordinance was scheduled for first reading. The Mayor and
City Commission continued the first reading to the January 19, 2011 meeting and
referred the item to the Land Use and Development Committee for discussion. The
LUDC deferred the item on January 31, 2011, February 23, 2011, and April 21, 2011.
On May 18, 2011 the LUDC moved the Parking District #6 ordinance to pending items
based upon failure of various stakeholders to agree on details of the proposed Alton
Road Historic District Buffer Overlay district. The proposed parking district was not
discussed.
On September 19, 2012, the LUDC discussed the parking district and directed staff to
reschedule the item for the November meeting along with its original companion item,
the Alton Road Historic Buffer Overlay District. The matter was continued in November
and on January 23, 2013; the Ordinance was transmitted by the Land Use Committee to
the full City Commission with a favorable recommendation.
Commission Memorandum
Alton Road Parking District 6
June 5, 2013
ANALYSIS
Page 3 of 9
The proposed Alton Road Parking District, entitled Parking District #6, can be classified
as "context~specific parking standards" also known as "flexible parking standards", which
are modeled after a national movement to set parking standards to fit the characteristics
of specific neighborhoods. Citywide parking standards may not always fit the conditions
in a particular neighborhood or the long term vision of how that neighborhood should
develop. Context sensitive or flexible parking requirements are based on certain
considerations such as access to transit, presence of nearby complementary
destinations with walking/biking distance, potential for shared parking, auto~ownership
rates in the neighborhood, expected demographics of future residents, implementation of
programs to reduce demand for parking and availability of public parking.
The Alton Road corridor scores high marks in all of the considerations listed above.
Parking District #6 has been tailored to meet the following neighborhood~specific
objectives, as identified during the neighborhood planning process:
1. To minimize the height and bulk of new buildings where required vehicle parking
would be located inside the building.
2. To encourage development of commercial uses that are oriented to local
neighborhood customers and employees who could walk or ride bicycles, rather
than those uses that would attract a large number of vehicle trips.
3. To promote the development of smaller, more affordable housing units.
4. To enable automobile drivers to park once at a convenient location and to access
a variety of commercial enterprises in pedestrian friendly environments by
encouraging shared parking and off~site parking.
5. To reduce diffused, inefficient, single~purpose reserved parking.
6. To provide secure bicycle parking for employees, customers and residents.
Parking District #6 would also support the draft Transportation Element of the City of
Miami Beach Comprehensive Plan, which contains the following policies:
Policy 8.5: Maximum Parking Standards
The City shall examine the economic, transportation and recreational impact of
strategically limiting parking in certain areas, as a means to reinforce alternative
modes of transportation.
Policy 8. 7: Bicycle Parking
The City shall require all new developments to provide secure short term and long
term bicycle parking in the form of bicycle racks, bicycle lockers, locked rooms or
other appropriate enclosures as a way of reducing the demand for automobile
parking.
Policy 8.9: Monitoring Supply and Demand
The City shall continuously monitor and update the parking requirements in the
Land Development Regulations to result in a better ratio of supply to demand which
implements innovative parking strategies in commercial areas to promote multi~
modalism.
Commission Memorandum
Alton Road Parking District 6
June 2013
Policy 6.1: Transportation Systems Management
4 of 9
The City shall encourage appropriate TSM strategies to improve the mobility systems
efficiency, effectiveness and safety. These may include but are not limited to:
• Traffic management and traffic monitoring programs
• Incident management
• Congestion management
• Access management
• Parking policies which discourage single-occupancy vehicles
• The encouragement of carpools, vanpools or ridesharing
• Programs or projects that improve traffic flow, including projects to improve
signalization
• On road bicycle lanes, bicycle parking, and bicycle amenities at commercial
and residential uses
• Improve intersections, and implement Intelligent Transportation Systems
(ITS) strategies, including Pedestrian oriented intersection design strategies
• Pedestrian countdown signals
Policy 6.2: Transportation Demand Management
The City shall encourage appropriate TOM strategies to improve the mobility
systems efficiency, effectiveness and safety. These may include but are not limited
to efforts to reduce the dependence on single-occupant vehicle trips, and the
encouragement of the use of bicycle, pedestrian and transit modes as a means of
commuting and recreational mobility. These may include, but are not limited to:
• carpools,
• van pools,
• demand response service,
• paratransit services (for special needs population),
• public/private provision of transit service,
• bike sharing, or_ shared car initiatives,
• provision of bicycle racks
• provision of parking for carpools
• alternative hours of travel, including flexible work hours, staggered work shifts,
compressed work weeks and telecommuting options,
• subsidy of transit fares,
• used of long term parking to be developed at City's entry points,
• shared vehicular and pedestrian access for compatible land uses, where
possible,
• shared parking agreements for compatible land uses, where possible,
• provision of transit amenities,
• car share vehicle parking.
The following is an explanation of each section of the proposed ordinance.
Boundaries: The proposed parking district No. 5 includes those properties with a lot line
on Alton Road from 5 Street on the south to Dade Boulevard on the north with the
exception of properties included in parking district No. 2 (Lincoln Road). Analysis shows
that all properties in this corridor segment share common characteristics with respect to
parking needs and future development objectives.
Residential parking: The proposed ordinance would to reduce parking requirements for
new residential construction or for increasing the number of units in an existing building.
The proposed parking ratios are based on the size of the units with small incremental
Commission Memorandum
Alton Road Parking District 6
June 2013 5 of 9
increases in the required number of parking spaces as the unit sizes get larger. These
ratios will more closely mirror the actual size of existing apartment units and the rate of
vehicle ownership within the neighborhood. Data from the 2000 Census shows that over
36% of the households in the study area had no car at all and another 51% owned only
1 car. The reduced parking requirement for smaller apartments will help to reduce the
cost of those units, which supports an important objective for housing afford ability.
The Planning Department recently reevaluated the residential parking ratios
recommended in the November 17, 2010 ordinance and determined that they should be
adjusted to a slightly higher requirement to account for the parking needs of any
potential large scale residential development. The revised residential parking ratios are
also similar to the adopted parking ratios for the North Beach Town Center TC zoning
district.
Following is a comparison of the minimum required parking spaces per dwelling unit for
the existing zoning code, the 2010 proposed ordinance and the 2013 revised
recommendation.
Unit Size (sq. ft.) 550-799 800-999 1000-1199 1200-1399 1400-1599 1600 +
Existing Code 1.5 1.5 1.75 2.0 2.0 2.0
2010 .75 1.0 1.25 1.5 1.75 2.0
2013 1.0 1.25 1.5 1.75 2.0 2.25
Further reductions in the minimum residential parking requirements are available on a
voluntary basis for parking spaces dedicated to an official car sharing program. The
recommended reduction would be 4 parking spaces for every 1 parking space reserved
for a vehicle owned and operated by an official car-share program sanctioned by the City
of Miami Beach, not to exceed a total of 4 car-share parking spaces or 20% of the total
number of required residential parking spaces, whichever is lower.
Retail stores, food stores and personal service establishments: The first 2,500 square
feet for each individual establishment is proposed to be exempted from any parking
requirement up to a total aggregate square footage of 10,000 square feet per
development site. The theory behind this is that generally, smaller businesses will be
catering to the local residential market, where many of the customers currently access
the businesses by walking, bicycling or the South Beach Local. Attracting locally-
oriented businesses is an objective identified during the Alton Road neighborhood
planning process. This is a more targeted parking exemption than that which is used in
parking districts 2, 3, and 4, where all retail/service uses are exempted from parking
requirements. Any portion of an establishment over 2,500 sq. ft. or over a total
aggregate square footage of 10,000 sq. ft. will be subject to the existing parking
requirement of 1 :300.
At the request of Mayor Bower, the Administration prepared alternate language for
consideration by the LUDC that would require a minimum of 2 parking spaces for each
establishment of 2,500 square feet or less. This would translate to 1 -3 parking spaces
for each store under 2,500 square feet, depending upon the size of each store. See
attached summary.
Commission Memorandum
Alton Road Parking District 6
June 5, 2013 ·------.,··------· ·---· Page 6 of S!_
Subsequent to the September 19, 2012 LUDC meeting, the Administration reevaluated
the recommendation for parking reductions for retail stores, food stores and personal
service establishments and determined that it should be revised to apply only to
development sites with a total of 10,000 square feet or less of these uses. In addition,
the revised recommendation would remove the incremental reduction for individual
stores that are over 2,500 sq. ft. but less than 10,000 sq. ft. Therefore, the revised
tables of example retail development sites would look like this:
Restaurant, outdoor cafe or bar: The first 1,500 square feet or 60 seats (up to a total
aggregate square footage of 5,000 square feet per development site) are proposed to be
exempted from any parking requirement. The logic is the same as for retail/service uses
except that the occupancy is much higher per square foot in food and drink
establishments. Any portion of an establishment over 1,500 square feet or 60 seats (or
over a total aggregate square footage of 5,000 sq. ft.) will be subject to the existing
parking requirement of 1 space per 4 seats or 1 space per 60 square feet of space not
used for seating.
At the request of Mayor Bower, the Administration prepared alternate language for
consideration by the LUDC that would require a minimum of 1 space per 12 seats and 1
Commission Memorandum
Alton Road Parking District 6
June 2013 7 of 9
space per 180 square feet of standing area in a bar not utilized for seating for the first 60
seats or 1,500 square feet of floor area in each establishment. See attached summary.
Hotel, suites hotel, motel or motor lodge: The proposed ordinance would require a
minimum of 1 space per 2 units, which is half of the existing requirement of 1 space per
unit. This is based on the assumption that hotel guests generally do not need a car in
this neighborhood, and that most of the employees will access the site by walking,
bicycling or transit.
Offices: The proposed minimum parking requirement for office space is the same as the
existing requirement (1 :400 and medical 1 :300). However, a reduction of 20% is
available in exchange for a voluntary covenant ensuring that there will be no reserved
parking for individual tenants.
Centralized parking: This option is available to non-residential development located
near a publicly accessible parking facility (public or private-owned), provided that a
parking study demonstrates that there are a sufficient number of parking spaces
available to serve the subject development. The proposed reduction in the minimum
parking requirement is based upon distance from the off-site facility: 30% for sites within
500 feet, 20% for sites within 1000 feet and 10% for sites within 1200 feet. This policy
supports the efficient use of centralized parking facilities and encourages customers to
park their car once and walk to a variety of destinations in the commercial district, rather
than driving to multiple private parking lots. The Administration recommends a
clarification to this paragraph stating that distances shall be measured along the
pedestrian pathway between the pedestrian access points for the subject uses and the
parking facility.
Shared parking: Section 130~221 of the City code currently provides a parking reduction
for mixed-use developments based upon the day and time of peak parking demand for
each type of land use. However, it does not include residential uses and does not allow
off-site parking. Parking district No. 5 would add residential uses to the shared parking
calculation at a rate of 50% utilization for daytime weekdays, 70% utilization for daytime
weekends, and 100% utilization for nighttime. The proposed ordinance would also allow
the shared parking spaces to be located off~site within 600 feet.
Carpool and vanpool parking: The proposed ordinance would reduce the mm1mum
parking requirement by 3 parking spaces for every 1 parking space reserved for carpool
or vanpool vehicles registered with South Florida Commuter Services, not to exceed a
reduction of more than 10% of the off-street parking spaces that would otherwise be
required. The property manager must submit an annual report to the Planning Director
documenting the carpool/vanpool registration and ongoing participation by registered
users. This option is limited to non-residential uses, whereas the residential uses have
the car~sharing option described above.
Bicycle parking: The proposed ordinance would introduce m1n1mum parking
requirements for bicycles, including short term spaces (bicycle racks) for customers and
long term spaces for employees and residents. The long term spaces would require
more security such as being located in a fenced area or inside the building. The bicycle
parking requirements are based on the LEED (Leadership in Energy and Environmental
Design) standards for neighborhood development. They are an important complement to
the reduced vehicle parking requirements in parking district No. 5. The Administration
envisions these bicycle parking standards to be a model for the entire city.
Commission Memorandum
Alton Road Parking District 6
June 5, 2013 ---Page 8 of 9
The minimum required vehicular parking would be reduced by: 1 space for every 5 long
term bicycle parking spaces and 1 space for every 10 short term bicycle parking spaces,
not to exceed a total of 30 vehicular parking spaces or 15 percent of the required vehicle
parking spaces, whichever is less.
Historic Buildings: A change of use or alteration to contributing buildings in historic
districts does not require parking, unless additional floor area is added to the building.
This is an important principle that has existed in the City Code for many years to
promote historic preservation. The proposed Parking District #6 would not affect that
provision of the Code.
The Alton Road Parking District No. 6 ordinance is designed to fit the context-specific
conditions in the Alton Road corridor such as convenient access to transit, walking/biking
distance to multiple destinations, low auto-ownership rates in the neighborhood, and
availability of public parking. It is also based on neighborhood-specific planning
objectives listed at the top of page 3 in this memo such as to encourage smaller, more
affordable housing units and the growth and development of small, neighborhood
serving business.
PLANNING BOARD REVIEW
On September 28, 2010, the Planning Board held a public hearing on the proposed
ordinance and recommended approval, as amended, by a 5-0 vote. It should be noted
that the revisions requested by Mayor Bower were not reviewed by the Planning Board.
FISCAL IMPACT
In accordance with Charter section 5.02, which requires that the "City of Miami Beach
shall consider the long-term economic impact (at least 5 years) of proposed legislative
actions," this shall confirm that the City Administration evaluated the long-term economic
impact (at least 5 years) of this proposed legislative action, and estimated that the
proposed Alton Road Parking District No. 5 ordinance will have a direct fiscal impact on
parking impact fee revenue of approximately -$37,000 annually for existing retail and
restaurant businesses that would no longer be required to pay the annual fee-in-lieu of
providing parking. In the future, there will be new businesses that qualify for the parking
exemption, thereby reducing potential future revenue to the parking impact fee fund.
However, this is expected to be more than offset by the incentive that this ordinance
provides for development of new businesses in the Alton Road corridor. New
construction and rehabilitation is expected to increase property tax and sales tax
revenue to the City. Reduced parking requirements in this ordinance are also expected
to increase parking revenue, especially in the 5th and Alton garage. Therefore, the long
term net fiscal impact is expected to be positive.
UPDATE & SUMMARY
The revisions that have been suggested herein to the original 2010 version of the Alton
Road Parking District No. 6 ordinance include:
(1) an increase in the residential parking ratios;
(2) a limitation on the total number of parking spaces that can be reduced in exchange
for car-share parking and bicycle parking and;
(3) a limitation on the retail parking reductions to small stores within aggregations of
10,000 sq. ft. or less and to small restaurants within aggregations of 5,000 sq. ft. or less.
These changes resulted from a more detailed analysis of the potential parking
requirements for large-scale development in the Alton Road corridor, which was thought
to be limited to small sites when the original studies were conducted.
Commission Memorandum
Alton Road Parking District 6
June 2013 9 of 9
Also, as indicated previously, as part of the review process by the land Use Committee for
the proposed Ordinance, Mayor Bower suggested that some of the parking requirements for
specific uses be adjusted, as noted in the attached summary.
The subject Ordinance was approved a First Reading on May 8, 2013. Prior to Second
Reading, the Commission requested that additional requirements be imposed for the
proposed reduced parking rates, inclusive of a shuttle service and a detailed employee
paring plan. Staff has incorporated these changes into the revised Ordinance. The employee
parking plan must include mandatory measures to address employee parking, including but
not limited to provision of transit passes, carpool or van pool programs, off-site parking when
available, monthly City parking passes, and/or other measures intended to limit the impact of
employee parking on surrounding neighborhoods.
The proposed parking ordinance was a companion item to the Alton Road Historic
District Buffer Overlay district. As such, it is specifically designed to offset the extra
requirements and restrictions of the Overlay district designed to protect the adjacent
Flamingo Park Historic District. Ideally these two ordinances should be adopted together
because they support one another. However, the Administration believes that the Alton
Road Parking District No. 6 ordinance is valid as a standalone ordinance because it is
based on the planning principles described in this memo.
CONCLUSION
The Administration recommends that the City Commission adopt the subject Ordinance.
(( \..
JLM/JGG/RGL/TRM
T:\AGENDA\2013\June 5\Aiton Road Parking Dist 6-MEM 2nd read.docx
Attachment #1 -map
8
Alton Road Parking District No. 6
ORDINANCE NO. ____ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, FLORIDA, BY AMENDING CHAPTER 130
OFF-STREET PARKING, ARTICLE II "DISTRICTS; REQUIREMENTS,"
SECTION 130-31 "PARKING DISTRICTS ESTABLISHED," CREATING
A NEW PARKING DISTRICT NO. 6, AND SECTION 130-33 "OFF-
STREET PARKING REQUIREMENTS FOR PARKING DISTRICTS NOS.
2, 3, 4 AND 5," BY ADDING NEW PARKING REGULATIONS FOR
PARKING DISTRICT NO. 6, FOR PROPERTIES WITH A LOT LINE ON
ALTON ROAD FROM 5TH STREET TO DADE BOULEVARD,
INCLUDING A REDUCTION IN OFF-STREET PARKING
REQUIREMENTS FOR CERTAIN LAND USES AND BICYCLE
PARKING REQUIREMENTS; PROVIDING FOR CODIFICATION;
REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE.
WHEREAS, in the summer of 2006, the Historic Preservation Board initiated the
westward expansion of the Flamingo Park Local Historic District to the east right-of-way line of
Alton Road between 6 Street and 14 Street, and requested the Planning Department to initiate a
major planning study of the Alton Road corridor, including both sides of the road between 5
Street and Michigan Avenue, to include an analysis and evaluation of existing uses and
conditions, historically significant properties, permitted building heights, allowable FAR, parking
conditions and requirements, the efficacy of current zoning, and the character of the public right-
of-way with regard to pedestrian amenities, convenient means of transit, and quality of
landscape; and
WHEREAS, on January 16, 2008, the Mayor and City Commission approved Ordinance
No. 2008-3592, expanding the boundaries of the Flamingo Park Historic District westward
expansion to Alton Road between 8 Street and 14 Street; and on January 28, 2009, the Mayor
and City Commission approved Ordinance No. 2008-3592, expanding the boundaries of the
Flamingo Park Historic District westward expansion to Alton Road between 6 Street and 8
Street; and
WHEREAS, the Planning Department conducted an analysis of existing conditions,
issues and opportunities in the Alton Road corridor and held a community planning workshop on
August 20, 2008 to receive community input on land use, zoning, business development,
parking, transit and pedestrian/bicycle amenities; and
WHEREAS, on January 27, 2009, the Planning Department presented preliminary
findings and recommendations for the Alton Road Neighborhood Planning Study to the Planning
Board; and
WHEREAS, on February 26, 2009, the Planning Department and the Planning Board
held a second community planning workshop on the Alton Road Neighborhood Planning Study
to receive community input; and
WHEREAS, on April 21, 2009, May 26, 2009, August 25, 2009, and September 22,
2009, the Planning Board held additional detailed discussions on the proposed zoning
modifications and parking regulations for the Alton Road corridor, and
WHEREAS, on November 17, 2009 and April 27, 2010, the Planning Board
recommended approval of the proposed "Alton Road -Historic District Buffer Overlay" district
which is intended to achieve a more compatible relationship of scale and massing between new
development along the east side of the Alton Road corridor and the adjoining residential
neighborhoods, by promoting mixed-use development that makes efficient use of parking, by
minimizing the concentration of impacts from intense retail and restaurant development and by
encouraging smaller neighborhood-oriented uses; and
WHEREAS, the Alton Road corridor and its adjoining neighborhoods have one of the
lowest rates of automobile ownership in the city and one of the highest rates of walking,
bicycling and transit modes of transportation in the city; and
WHEREAS, the Transportation Element of the City of Miami Beach Comprehensive Plan
states that the City shall examine the economic, transportation and recreational impact of
strategically limiting parking in certain areas, as a means to reinforce alternative modes of
transportation; and the City shall continuously monitor and update the parking requirements in
the Land Development Regulations to result in a better ratio of supply to demand which
implements innovative parking strategies in commercial areas to promote multimodalism; and
WHEREAS, the Transportation Element of the City of Miami Beach Comprehensive Plan
states that the City shall require all new developments to provide secure short term and long
term bicycle parking in the form of bicycle racks, bicycle lockers, locked rooms or other
appropriate enclosures as a way of reducing the demand for automobile parking; and
WHEREAS, the City desires to reduce parking requirements with certain conditions in
the Alton Road corridor between 5th Street and Dade Blvd. in order to encourage continuing
high percentages of walking, bicycling and transit modes of transportation, to minimize
increases in traffic congestion, and to reduce the scale and massing of new development to be
more compatible with adjacent residential neighborhoods.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
Section 1. That Chapter 130 of the City Code, entitled "Off-Street Parking," Article II, "Districts;
Requirements," is hereby amended as follows:
Sec. 130-31. Parking districts established.
(a) For the purposes of establishing off-street parking requirements, the city shall be divided
into five six parking districts.
(1) Parking district no. 1. Parking district no. 1 is that area not included in parking
districts nos. 2, 3, 4, aru:l-5 and 6.
(2) Parking district no. 2. Parking district no. 2 includes those properties with a lot
line on Lincoln Road from the west side of Washington Avenue to the east side of
Alton Road and those properties north of Lincoln Road and south of 17th Street
from the west side of Washington Avenue to the east side of Lenox Court.
2
(3) Parking district no. 3. Parking district no. 3 includes those properties with a lot
line on Arthur Godfrey Road from the east side of Alton Road to west side of
Indian Creek Waterway.
(4) Parking district no. 4. Parking district no. 4 includes those properties within the
CD-2 and CD-3 commercial districts with a lot line on 71 st Street from the west
side of Collins Avenue to the east side of Rue Notre Dame, and those properties
with a lot line on Normandy Drive from the west side of the Indian Creek
Waterway to the east side of Rue Notre Dame.
* * *
(6) Parking district no. 6. Parking district no. 6 includes those properties with a lot
line on Alton Road from 5 Street on the south to Dade Boulevard on the north.
with the exception of properties included in parking district no. 2.
(b) There shall be no off-street parking requirement for main or accessory uses associated
with buildings that existed prior to October 1, 1993, which are (i) located within the
architectural district, (ii) a contributing building within a local historic district, or (iii)
individually designated historic building. This provision shall not apply to renovations and
new additions to existing buildings which create or add floor area to new construction
which has a parking requirement.
* * *
Sec. 130-33. Off-street parking requirements for parking districts nos. 2, 3, 4, ami 5, and
6.
(a) Except as otherwise provided in these land development regulations, when any building
or structure is erected or altered in parking districts nos. 2, 3, 4 and 5 accessory off-street
parking spaces shall be provided for the building, structure or additional floor area as follows.
There shall be no off-street parking requirement for uses in this parking district except for those
listed below:
* * *
(c) Except as otherwise provided in these land development regulations. when any building
or structure is erected or altered in parking district no. 6, off-street automobile parking spaces
shall be provided for the building, structure or additional floor area as follows. For uses not lfsted
below, the off-street parking requirement shall be the same as for parking district no. 1 in
section 130-32.
(1) Apartment building and apartment-hotel:
a. 1.0 spaces per unit for units between 550 and 799 square feet;
b. 1 .25 spaces per unit for units between 800 and 999 square feet;
c. 1.5 spaces per unit for units between 1000 and 1199 square feet;
d. 1.75 spaces per unit for units between 1200 and 1399 square feet;
3
e. 2.0 spaces per unit for units between 1400 and 1599 square feet;
f. 2.25 spaces per unit for units above 1600 square feet.
g. Designated Guest parking: Developments of 20 units or less shall have no
designated guest parking requirements. Multi~family buildings and suites-hotels with
more than 20 units shall be required to provide supplemental designated guest
parking equal to ten percent of the required residential parking spaces.
h. Car Sharing: The minimum parking requirements listed in a - g above may be
reduced by 4 parking spaces for every 1 parking space reserved for a vehicle owned
and operated by an official car-share program sanctioned by the City of Miami
Beach, not to exceed a total of 4 car-share parking spaces or 20% of the total
number of required residential parking spaces, whichever is less
(2) Retail stores. food stores. personal seNice establishments: There shall be no
parking requirement for individual establishments of 2,500 square feet or less up to a
total aggregate square footage of 10,000 square feet per development site. For
individual establishments over 2,500 square feet or for development sites with a total
aggregate square footage of more than 10,000 square feet of these uses. there shall be
one space for every 300 square feet of floor area. A covenant running with the land,
approved by the City Attorney, shall be recorded to ensure that individual stores will not
be reconfigured internally in a way that would increase the minimum parking requirement
without conditional use approval and payment of a one-time parking impact fee for each
required parking space.
(3) Restaurant, outdoor cafe or bar: There shall be no parking requirement for individual
establishments of 60 seats or less or 1 ,500 square feet or less, whichever is greater, up
to a total aggregate square footage of 5,000 square feet per development site. For
individual establishments over 60 seats or 1500 square feet. whichever is greater. or for
development sites with a total aggregate square footage of more than 5.000 square feet
of these uses. there shall be one space per four seats or one space per 60 square feet
of space not used for seating. A covenant running with the land, approved by the City
Attorney, shall be recorded to ensure that individual stores will not be reconfigured
internally in a way that would increase the minimum parking requirement without
conditional use approval and payment of a one-time parking impact fee for each required
parking space.
(4) Hotel, suites hotel, motel or motor lodge: One space per 2 units: however, suites
hotel units as defined in section 142-11 05 that are greater than 550 square feet and that
contain full cooking facilities shall have the same parking requirement as apartment
buildings in (1) above. Required parking for hotel accessory uses shall be the same as
for (2) and (3) above:
(5) Offices: 1 space per 400 square feet of floor area. However, medical offices and
clinics or offices located on the ground floor shall provide one space per 300 square feet
of floor area. The minimum parking requirements for office uses may be reduced by up
to 20 percent in cases where the developer voluntarily proffers a restrictive covenant
running with the land, form approved by the City Attorney, ensuring that the required
office parking spaces shall be shared by all users in the building and shall not be
reserved for individual persons or tenants.
4
(6) All non-residential uses: The minimum parking requirement may be reduced as
follows:
a. Centralized parking: The m1n1mum parking requirement may be reduced for
properties located near a publicly accessible off-street parking facility according
to the following formulas: up to 30 percent within 500 feet. up to 20 percent within
1000 feet, up to 10 percent within 1200 feet. Such reduction shall be subject to a
finding by the Planning Director based upon a parking study provided by the
applicant that documents the availability of parking spaces within the publicly
accessible parking facility to serve the residual demand resulting from the
reduced number of on-site parking spaces. and the availability of safe and
convenient pedestrian access routes to the off-site parking supply. Distances
shall be measured along the pedestrian pathway between the pedestrian access
points for the subject uses and the parking facility. Additionally. in order for any
use to receive the above reduced rates a shuttle service shall be provided and
maintained. and an employee parking plan required. which shall be subject to the
review and approval of the Planning Department. Such employee parking plan
shall include mandatory measures to address employee parking. including but
not limited to provision of transit passes. carpool or vanpool programs. off-site
parking when available. monthly City parking passes. and/or other measures
intended to limit the impact of employee parking on surrounding neighborhoods.
b. Shared parking: Mixed use development is encouraged to utilize the Shared
Parking calculations in Section 130-221. Parking for residential uses may be
included in the Shared Parking calculation at a rate of 50% for daytime
weekdays, 70% for daytime weekends and 100% for all other times. Shared
Parking shall be designated by appropriate signage and markings. The Shared
Parking facility may be located off-site within 600 feet of the uses served. subject
to section 130-36.
c. Carpoo/Nanpool parking: The minimum parking requirement may be reduced by
3 parking spaces for everv 1 parking space reserved for carpool or vanpool
vehicles registered with South Florida Commuter Services, not to exceed a
reduction of more than 10% of the off-street parking spaces that would otherwise
be required. The property manager must submit an annual report to the Planning
Director documenting the carpool/vanpool registration and ongoing participation
by registered users.
(7) Bicvcle Parking. Short term and long term bicycle parking shall be provided for new
construction or substantial rehabilitation over 1,000 sq. ft. according to the minimum
standards in the table below and the "Guidelines for the Design and Management of
Bicycle Parking Facilities" available from the Planning Department.
a. Short Term bicycle parking (bicycle racks) serves people who leave their bicycles
for relatively short periods of time, typically for shopping, recreation. eating or
errands. Bicycle racks should be located in a highly visible location near the main
entrance to the use.
b. Long Term bicycle parking includes facilities that provide a high level of security
such as bicycle lockers. bicycle cages and bicycle stations. These facilities serve
people who frequently leave their bicycles at the same location for the day or
overnight.
5
TABLE INSET
Land use Minimum short term bicycle Minimum long term bicycle
~arking s~aces (whichever garking sQaces (whichever
is greater} is greater)
Commercial non-retail 4 Qer groject or 1 12er 1 12er 10% of em12loyees or
10,000 sq. ft. 2 for 5,000 sq ft and under
3 for 5,001-20,000 sg. ft
6 for 20,001 -50,000 sq. ft.
10 for 50,000 sg. ft. and
over
Retail 1 Qer business, 4 Qer 1 Qer 10% of emQioyees or
Qroject or 1 Qer 5,000 sq. ft. 2 for 5,000 sq ft and under
3 for 5,001-20,000 sg. ft
6 for 20,001 -50,000 sq. ft.
10 for 50.000 sq. ft. and
over
Restaurants, bars, 1 12er 1 0 seats or occuQants 1 ger 10% of emgloyees
nightclubs
Hotel 2 12er hotel or 1 ger 10 1 Qer 10% of emgloyees
rooms
Multifamily residential 4 ~er groject or 1 ger 1 0 1 ger unit
units
c. DeveloQers are encouraged to ~rovide more than the minimum requirement as
agQropriate for the particular uses in a building. The minimum required vehicular
parking shall be reduced by: 1 sQace for every 5 long term bicycle Qarking
s~aces and 1 space for every 10 short term bicycle parking spaces. not to
exceed a total of 30 vehicular Qarking spaces or 15 percent of the required
vehicle parking spaces, whichever is less.
d. Nonresidential uses that provide showers and changing facilities for bicyclists
shall be exemQted from vehicle parking requirements at a rate of 2 vehicle
parking sQaces for each separate shower facility UQ to a maximum of 8 parking
sgaces.
e. Short term bicycle parking spaces may be provided in the public right-of-way,
subject to design review, in situations where suitable space near the entrance to
the building or storefront is not available on private pro~erty. Bicycle parking in
the public right-of-way shall be subject to review and aQproval by the Public
Works DeQartment and shall not encroach on the pedestrian throughway zone.
6
SECTION 2. Repealer.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 3. Codification.
It is the intention of the City Commission, and it is hereby ordained that the provisions of
this ordinance shall become and be made part of the Code of the City of Miami Beach as
amended; that the sections of this ordinance may be renumbered or relettered to accomplish
such intention; and that the word "ordinance" may be changed to "section" or other appropriate
word.
SECTION 4. Severability.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. Effective Date.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this __ day of-------' 2013.
ATTEST:
CITY CLERK
First Reading: May 8, 2013
Second Reading: July 5, 2013
Verified by: ---------
Richard G Lorber, AICP, LEED AP
Acting Planning Director
Underscore denotes new language
T:\AGENDA\2013\June 5\Aiton Road Parking Dist 6-ORD 2nd read docx
7
MAYOR
APPROVED AS TO
FORM AND LANGUAGE
/ & FOR E CUTION
s-·t..t
Attachment #1 -map
Proposed Miami Beach Parking District # 5
8
Proposed options for amending the ordinance responding to comments by
Mayor Bower:
Retail stores, food stores, personal service establishments:_There shall be a minimum of 2
parking spaces for each individual establishment of 2,500 square feet or less.
Restaurant, outdoor cafe or bar: For individual establishments of 60 seats or less or 1 ,500
square feet or less, whichever is greater, there shall be a minimum of 1 space per 12 seats and
1 space per 180 square feet of standing area in a bar not utilized for seating. (Note: For small
neighborhood restaurants and bars, this would require approximately one third of the parking
spaces required in the current code.)
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY given that public hearings will be held by the Mayor and City Commission of the City
of Miami Beach, Florida, In the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive,
Miami Beach. Florida, on Wednesday, June 5, 2013 to consider the following:
10:45a.m.
Sunset Harbour Residential Parking Requirements
An Ordinance Amending The Code Of The City Of Miami Beach, Florida By Amending Chapter 130,
"Off·S\reet Parking,'' Article li 'District; Requirements." Section 130-33 "Off..Street Parking Requirements
For Parking Districts Nos. 2, 3, 4 And 6," By Arr.ending The Parking Requirements For Sunset Harbour
Parking District No. 5 For Residential And Live-Work Typ.:; Uses: Providing For Codification; Repealer;
Sever2bility; Applicability; And An Effective Date.
lnquiri"":l may be dirl;;oted to !he Planning Department at (305) 673-7550.
12:00p.m.
An Ordinance Amooding The Code Of The City Of Miami Beach By Amending Chapter 82, Entitled
"Humiln Relations," By Amending Article Ill, Entitled "Domestic Partnerships," By Amending Section
62·128, Entitled "Employment Benefits• To Add Section 62·128\ci) To Provide Tax Equity To City
Employees With Domestic Partners Enrolled In The City's Health And Dental Plans Who Cummtly Sear
A Disproportionate Tax Burden Over That Of Their Married Counterpa.rts.
Inquiries may be directed to lhe Human Resources Department at(305) 67~7524,
5:00p.m.
Atton Road His!orlc District Buffer Overlay:
An Ordinance Amending The Code 01 The City Of Miami Beach, Florida, By Amending Chapter 142,
•zoning Dis!ric1s And Regulations," Article Ill, "Overlay Districts," Creating Division 8 "Alton Road -
Historic District Buffer Overlay." By Including Section 142-85$ "Location And Purpose: And Section
142-BS\l "Development Regulations," Including Am<mg Other Provisions Regulations On Maximum Floor
Area Ratio; Maximum Building Height; Minimum Setbacks; Building Separation; Demolition Or Mdltions
To Contributing Buildings In A Historic District; And Land Use Regulations For Location Of Ret2il Uses,
Restaurants, Sars, Entertainment Establishments, Aicoholic &verage Establishments And Similar Uses;
Requiring Conditional Use Approval Of Such Uses In Exces.. Of 10,000 Sq. Ft.; And Prohibiting Alcoholic
Beverage And Entertainment Establishments In Open Areas Wfth Exceptions As Prescribed In The
Ordinan<:.e; Providing For Codillcatlon; Rer.l<la!er; Severability; And An Effective Dale.
uirles may be directed to the Planning Department at (305) 673·7550,
5:05p.m.
Allon Road Parking District No. I);
An Ordinanoo Amending The Code Of The City Of Miami Beach, Florida, By Amending Chapter 130
Off-Street Parking, Article II "Districts; Requirements," Sectloo 130-31 "Patklng Districts Established,"
Creating A New Parking District No. ll, And Section 130-33 "Off-Strs.et Parking Requirements For
Parking Districts Nos. 2, 3 And 4," By Adding New Parking Regufations For Parking District No. 6, For
Properties ~Vlth A Lot Line On Alton Road From 5th Street To Dada Boulevard, Including A Reduction in
Off-Street Parking Requirements For Certaln Land Uses And Bicycle Parking Requirements; Providing For
Codification; Repealer; Severability; And An Effecll\'e Date.
Inquiries may be directed to the Planning Def>2rlment at (305) 673-7550.
INTERESTED PARTIES are invited to appoor 2t this meeting, or be represented by an a>:Jent, or to express
their views in writing addressed to the City Commission, c/o the City Clerk, 1700 ConventiOn Center Drive,
1st Floor, City Hail, Miami Beach, Florida 33139. Copies of these items are avaiiable for public inspection
during normal bu$ln<!>es hours in the City Clerl<'a Office, 1700 Conver;tion Center Drive, 1st Floor, cny Hall,
Mi2mi 8220h, Florida 33139. This meeting may be continued, and under such circumstances additioMI
legal notice will not be provided.
Flaf2ill E. Granado, City Clerk
City of Miami Be.-.ch
Pursuant to Section 286.Q105, Fla. Slat., the City hereby 2dviSBs the public that; if a person decides to
appeal any decision made by the cay Commissloo with respect to any matter considered at its mecling
or its hearing, such person must ensure that a verbatim reoord of the proceedings is made, II'Alich record
includes the testimony and rwidence upon which the app.:;al is to be based. This nolice does not constitute
consent by the City lor the introduction or 2dmission of otherwise inadmisslb!e or ineievant evidence, nor
does it authoriz<;; challenges or appeals not otherwise allowed by law.
To request this material in accessible format, sign language interpreters, lnforf!'.a!ion on access for persons
wrth disabuities and/or any accommodation to review any document or P2rtlcipate in any Cay-sponsored
proceeding, please contact us tive d2YS fn 2dv2nce at (305) 673-7411(voice) or TTY users may also call
the Florida P.elay Service at 711.
Ad#781
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OFFICE OF THE CITY AlTORNEY
JOSE SMITH, CITY AlTORNEY
TO:
CC:
FROM:
DATE:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower
Members of the City Commission
Jimmy Morales, City Manager
Jose Smith, City Attorney /!J . .c:. · "' .• ~: ~
Rafael E. Granado, City C~t.... . {)
June 5, 2013
SUBJECT: PROPOSED HOUSEKEEPING AMENDMENTS TO CITY CODE
CHAPTER 38 "ELECTIONS"
In addition to those provisions of the City Charter relating to City elections,1
there are City Ordinances codified in Chapter 38 of the City Code dealing with the
process of conducting City elections. The majority of the provisions in Chapter 38 were
originally enacted in 1964. In order to ensure compliance with applicable statutory and
County Code provisions, periodic review of these Code provisions is required.
Accordingly, the City Attorney's Office has reviewed and analyzed Chapter 38,
resulting in the attached Ordinance containing the following City Code amendments
presented as a housekeeping matter:
I. Amendments required by Florida law due to statutory preemption
Prior to the 2011 statutory amendments to the State's Early Voting Law
(Section 101.657, Fla. Stat.), municipalities had the power to opt out of the State's law
and could thus self-regulate Early Voting for its elections. This ability to opt out was
exercised by the City Commission in 2005, resulting in the adoption of City Code
section 38-6 which provides, in part, for a total of 7 days of Early Voting preceding
every General Election.
However, last year, the State Legislature amended Section 101.657 by
preempting a municipality's ability to completely opt out of the State's law.
Municipalities must now adhere to the statutory Early Voting schedule for those City
elections held in conjunction with County or State elections. However, for those City
elections not held in conjunction with County or State elections, cities such as Miami
1 See Miami Beach Charter, Articles VI "Elections" and VII "Initiative and Referendum."
Agenda Item R S E..
Date C?-'S'-( 3
Beach may opt out of the statutory provisions and thus may regulate the number of
days and sites for Early Voting.
Accordingly, the City Code amendments proposed herein establish the City's
policy decision to self-regulate its Early Voting for City elections not held in conjunction
with County or State elections. The amendments propose a 14-day Early Voting
period 2 with Early Voting sites at City Hall and the North Shore Branch Library.
II. Amendments required due to County Elections Department Process
In order to reflect the County Elections Department's procedure regarding the
timing of its issuance of Final Election Returns, the proposed City Code amendments
include changing the date on which the City Commission accepts/canvasses election
returns from the day after the election date to the first business day immediately
following the County Supervisor of Election's issuance of Final Election Returns.
Ill. Miscellaneous Amendments
Although not mandated by State or County law, the City Attorney further
recommends as a housekeeping matter that the City Code amendments include
language:
• Confirming the City Commission's power to take emergency action at any
Commission meeting occurring between a General election date and the date
on which it accepts final Run-Off election returns; and
• Including specific statutory citations to applicable provisions of the Florida
Election Code, as well as corrections to non-substantive typographical errors;
and
• Creating City Code section 38-7, entitled "Petitions," for the purpose of
ensuring ballot integrity with regard to initiative, referendum, and recall
petitions filed under Article VII of the City Charter or Florida law. Signers of
such Petitions shall be required to provide their address, date of birth or voter
registration number, and date of signature to conform to current petition
requirements. Petition Circulators shall also provide a statement confirming
that they personally witnessed each signature.
IV. Economic Impact Analysis
Pursuant to City Charter Section 5.02, the City is required to consider the
long-term economic impact (at least 5 years) of proposed legislative actions. The
predominant economic impact of the proposed Ordinance concerns the proposed
2 Per Section 101.657, Fla. Stat., the County Supervisor has the discretion to regulate the hours
of Early Voting in the event the County conducts Early Voting.
2
increase in the number of Early Voting days for City stand-alone elections (not held in
conjunction with County or State elections) from 7 to 14, with a daily Early Voting cost
of $6,400 ($3,200/day x 2 sites = $6,400/day) and an increased annual cost to the City
of $44,800 ($6,400/day x 7 days = $44,800/per election). Therefore, assuming one
City standwalone election per year, the projected economic impact of this
Ordinance over a period of 5 years is $224,000 ($44,800 x 5 years= $224,000).3
F\ATTO~.SMrJ\Comnmsion on Ethics\CMB Position Papcr.docx
3 See Estimates from the Miami-Dade Elections Department attached as the Composite Exhibit
hereto.
3
ESTIMATE
Miami Beach General Municipal Election November 5. 2013 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach.
1700 Convention Center Drive, #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Bal!ots:
Personnel
Salaries & Ftfnge Benefits, Overtime, Poll Workers
Polling Places
Sacurity, Polling Place Rentals
Suppfies and .services
49,926
36
23
5,602
E!Mt)on St<ppl/es, Communication Ch~rges, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehlclas
Printing and Advertising
Estimate N":
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absente~;, f!arly Vortng & PrtJcinct 8~/fots, Tampcr<try Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Tempora;y Polling Place Change Notices, Letters
Batlot Creation
In-House & Outside Contractual SeN/Oes, Translations· BllSGd on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post.!Eiec:Jon Audits
Early Voting
Estlma!ed at $3,200 per requssted number of sites and days
' Please note these costs are estimates anri are subject to change. This estimate
does inclucie the cost of ballot printing; however, if your question(s)!race(s)
creates an additional ballot page, the cost will be adjusted eccordingfy.
For more information, you may contact:
Patricia Prochnlcki
Elections Budget and Finance Chief
M!amf·Dacte Elections Department
2700 NV·J 87 Avenue
Miami, Florida 33172
Office: 305-499·8568 E·maf!: bproch@miamidade.gov
Composite Exhi.b :i.t
"TOTAL
MB·SA-110513
Aprli 16, 2013
14
2
$ 64,927.55
9,900.00
5,392.01
7,358.00
26,460.78
13,738.99
2,410.00
13,018.73
89,600.00
.$. .•. 2.a2_8.QQ...Q.Q
ESTIMATE
Miami Beach General Municipal Election November 5, 2013 {Stand Alone}
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Drive, #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Pollfng Places:
Permanent Absentee Ballots:
Personnel
S<~i~rfes a. Fringe Benefits, Ovor/lme, Poll Worker:;
Polling Places
Security, Polling Place Rentals
Supplies and Services
49,926
36
23
5,602
Election SuppJI~s, Communication CIHlrgGs, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Estimate W:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Al>sentee, cady Voting & Precinct Ballots, Temporary Po/fing Place Cl:ange Nctices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, T~mpcrar; Polling Place Cha.nga Notices, Li!:lters
Ballot Creation
in-Hc;usa & Cuts/de Contra-::tua/ Services, Translations, Based on one questJun
Administrative Overhead
/ndfrect Costs, Logic & Accuracy, PO$I·Eiectfon Audits
Early Voting
Estimated at $3,200 per requested number of sites ~nd days
• Pleaso nate these costs ara estimates ancl are subject to change. This estimate
does fncludo the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional be/Tot gaqe, the cost will be adjusted accordingly.
For more information, you may contact:
Patricia Prochnfckl
Elections Budget and Finance Chief
Mlami·Dade Elections Department
2700 NW 87 Avenue
Miamf, F[orida 33172
Office: 305·499·8568 E·mati: bproch@miamldade.gov
*TOTAL
MB·Sil--11 0513
April 16, 2013
7
2
$ 64.927.55
9,900.00
5,392.01
7,358.00
26,460.78
13}38.9Q
2,410.00
13,018.73
44,800.00
--
~ j §8 ,QQ§.;Jk§
ORDINANCE NO.------
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH CITY CODE
CHAPTER 38 ENTITLED "ELECTIONS," BY INCLUDING REFERENCE TO
APPLICABLE STATUTORY PROVISIONS OF FLORIDA ELECTION CODE;
CORRECTING TYPOGRAPHICAL ERRORS; AMENDING CITY CODE
SECTION 38-4 TO PROVIDE FOR COMMISSION CANVASSING OF
ELECTION RETURNS ON THE FIRST BUSINESS DAY IMMEDIATELY
FOLLOWING THE COUNTY SUPERVISOR OF ELECTION'S ISSUANCE OF
FINAL ELECTION RETURNS AND CONFIRMING AUTHORIZATION OF
EMERGENCY COMMISSION ACTION TAKEN AT ANY COMMISSION
MEETING OCCURRING BETWEEN GENERAL ELECTION DATE AND
ACCEPTANCE OF FINAL RUN-OFF ELECTION RETURNS; AMENDING
CITY CODE SECTION 38-6 BY ESTABLISHING THE NUMBER OF DAYS
FOR EARLY VOTING RELATIVE TO CITY GENERAL, RUN-OFF AND
SPECIAL ELECTIONS UPON CITY COMMISSION AUTHORIZATION OF
EARLY VOTING, AND AUTHORIZING CITY COMMISSION TO CHANGE
EARLY VOTING SCHEDULE FOR ELECTIONS NOT HELD IN
CONJUNCTION WITH COUNTY OR STATE ELECTIONS; AND CREATING
CITY CODE SECTION 38-7 ENTITLED "PETITIONS" ESTABLISHING
INFORMATION TO BE PROVIDED BY PETITION CIRCULATORS AND
PERSONS SIGNING INITIATIVE, REFERENDUM AND/OR RECALL
PETITIONS; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION,
AND AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AS
FOLLOWS:
SECTION 1. That Chapter 38 of the Miami Beach City Code entitled "Elections"
is hereby amended as follows:
Chapter 38
ELECTIONS.1
1 Charter references-·-Eiections, Art. VI; Initiative and Referendum Elections, Art VII.
Cross references-~Any ordinance calling elections or prescribing the manner of
conducting the election in accordance with State law saved from repeal, §1 ~1 O(a)(16);
Administration, Ch. 2; City Commission,§ 2-31 et seq.; election signs,§ 138-134.
State Law reference-Florida Election Code, Fla. Stat. Chs. 97-106.
Sec. 38-1. State law adopted.
Subject to provisions of Florida Statute §100.3605, Al-l general laws of the sState
relating to elections which are not inconsistent or in conflict with the provisions of
the Charter or this chapter are hereby adopted as part of this chapter.
Sec. 38-2. City Commission to perform duties of County Board of
Commissioners.
Subject to provisions of Florida Statute §100.3605, +!he sCity sCommission shall
perform all acts in relation to general sCity elections which, by the s~tate law, are
made the duty of the aBoard of sCounty sCommissioners.
Sec. 38-3. Resolution by City Commission setting forth date and purpose of
election, deadline for registration, polling places, change of polling places.
(a) For the purpose of making proper provision for each municipal election held in
the sCity, the sCity sCommission shall, not less than 30 days prior to the
proposed date of such election, adopt a resolution setting forth the following:
(1) The date upon which such election is to be held.
(2) The purpose of such election.
(3) The days and hours, prior to the date of such election during which
persons qualified to vote therein may register for the election.
(4) The list of polling places in the several precincts provided for by
resolution.
(5) The form of ballot to be used in such elections, prepared in
compliance with all statutory requirements relating to the use of
mechanical or other approved voting machines or devices.
(b) The sCity sCommission shall further authorize and direct the sCity sCierk to
give notice of the adoption of such resolution and of the provisions thereof
prescribed in subsection (a), by and through the publication of an appropriate
advertisement in a newspaper meeting the requirements set forth in ~. Florida
Statute § 50.031 once a week for four consecutive weeks next preceding the
day upon which such municipal election is to be held. If any polling place
designated in such resolution shall become unavailable for use as such, the
sCounty sSupervisor of eEiections shall designate another polling place in the
manner provided by sState law.
2
Sec. 38-4. Canvass of Returns; Installation of New Officers.
On the first business day immediately following the County Elections
Supervisor's issuance of final election results, t+he eCity eCommission shall
meet on the first 'Nednesday after a general election or as soon thereafter as
practicable, and in the event a runoff election is necessary tho c.Qity
cQ.ommission shall meet on the day after the runoff election, for the purpose of
canvassing the returns of such election(s) and ascertaining the results thereof.
Should no rRun-oOff oEiection be necessary, new officers shall be declared
elected subsequent to canvass of final General oEiection returns on the first
Wednesday after the general election (or as soon thereafter as practicable), at
which time the new officers shall be installed and shall enter upon the discharge
of their duties; if a rRun-eOff oEiection is necessary, all new officers shall be
declared elected subsequent to canvass of final rRun-eOff oEiection returns en
the first day after the runoff election, at which time the new officers shall be
installed and shall enter upon the discharge of their duties. Moreover, if a rRun-
oOff oEiection is necessary, the eCommission meetinglli.l occurring on the first
Wednesday after the general election between the date of General Election and
the Commission's acceptance of final Run-Off Election returns shall occur for
the limited purpose of canvassing the returns of such general election, and/or to
address any emergency matter, pursuant to Florida Statute §952.38 (as
amended from time to time) and City Charter §2.05.
Sec. 38-5. Appointment and Duties of City Clerk in Connection with
Elections.
The cCity eCierk is nominated and appointed as the responsible official of the
eCity and is hereby empowered, authorized and directed to perform all duties
and functions and to exercise all powers of the sSupervisor of registration or
oEiections required to be performed under this Code, the eCity Charter, the
cCounty Charter or Code and the laws and constitution of the sState in
connection with municipal elections; however, whenever any act or duty with
respect to an election has been, or may be, performed by the sSupervisor of
oEiections of the eCounty, it shall not be necessary for the eCity eCierk to
duplicate that act, but the eCierk may rely upon the actions of the sSupervisor of
sElections of the eCounty.
Sec. 38-6. Early voting.
~Pursuant to F.S. § 100.3605(1 ), it is hereby provided that commencing with
the November 2005 municipal elections for mayoral and commission offices, all
City of Miami Beach general, runoff and special elections are hereby exempted
from the provisions of F.S. § 1 01.657(1 )(d) (the "Early Voting Statute"). The
3
early voting statute provides for early voting to begin on the 15th day before an
election and end on the second day before an election and provides other
operational restrictions.
(b) In lieu of the above described provisions of F.S. § 101.657(1 )(d), it is hereby
provided that early voting, if authorized by the city commission, shall commence
at Miami Beach City Hall eight days prior to the general election, and shall occur
for a total of seven consecutive days; with early voting to occur on the Saturday
and Sunday immediately preceding any run off election.
(a) Pursuant to Florida Statute §101.657(1 )fft} (e). (the "Early Voting Statute"),
the City of Miami Beach may provide for early voting in City elections that are
not held in conjunction with County or State elections. with the ability of the City
to designate as many early voting sites as necessary and to conduct its
activities in accordance with the provisions of Florida Statute §1 01.657(1 )(a)-(c).
(b) If authorized by the City Commission per subsection (a) above, early voting
shall occur at Miami Beach City Hall and the North Shore Branch Library in
accordance with the following schedule:
1. General Election: Early voting shall commence fitfteen days
immediately preceding the General Election for a total of fourteen
consecutive days.
2. Run-Off Election: Early voting shall occur on the Saturday and
Sunday immediately preceding any Run-Off Election.
3. Special Election-stand alone (not otherwise held in conjunction
with General or Run-Off Electionf Early voting shall commence
fifteen days immediately preceding such Special Election for a
total of fourteen consecutive days.
(c) The hours of early voting shall be noticed in a newspaper(s) of general
circulation within the City of Miami Beach.
(d) The remaining paragraphs of ~. Florida Statute §101.657, exclusive of
paragraph (1 )(d) thereof, shall continue to apply to the cCity's gGeneral, rRun-
oOff and s§pecial eEiections as provided by law.
(e) The GCity cCommission may, by resolution, adopted in advance of a
gGeneral, rRun-oOff or sSpecial eEiection that is not held in conjunction with a
County or State election per subsection (a) above, alter the site§. and/or
2 The Early Voting time period for any Special Election held in conjunction with a General
or Run-Off Election shall occur in accordance with the respective time periods set forth
above in Code §38-6(b) 1 and 2.
4
schedule of days (and times, when early voting is either not conducted by the
County Supervisor of Elections. or when the Supervisor is conducting the early
voting but has not exercised the discretion to determine the early voting hours}
for early voting from that which is provided above.
(f) The sCity sCierk is hereby authorized to take any action not otherwise
inconsistent with State or County law, which is necessary or expedient to
implement early voting in accordance with this section.
Sec. 38-7. Petitions.
Each signer of an initiative, referendum or recall petition submitted pursuant to
Article VII of the City Charter or Florida law, shall place thereon, his or her name
(both printed and signed), his or her street address including City and State, his
or her date of birth or voter registration number, and the date on which he or she
signed the petition. Each person circulating a copy of the petition shall attach to
it a statement confirming that the circulator personally witnessed each person
whose signature appears on the petition personally sign the petition on each of
the respective dates set forth therein.
SECTION 2. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 3. SEVERABILITY.
If any section, sentence, clause or phrase of this ordinance is held to be invalid
or unconstitutional by any court of competent jurisdiction, then said holding shall
in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach,
and it is hereby ordained that the provisions of this ordinance shall become and
be made a part of the Code of the City of Miami Beach, Florida. The sections of
this ordinance may be renumbered or re-lettered to accomplish such intention,
and the word "ordinance" may be changed to "section," "article," or other
appropriate word.
5
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect the __ day of ________ , 2013.
PASSED and ADOPTED this ___ day of--------' 2013.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
MAYOR MATTI HERRERA BOWER
APPROVED AS TO
FORM & LANGUAGE
& FO XECUTION
F \A TTO\TURN\ORD!Nt\NC\Amending Chapter 38 regarding Elections and Petitions.docx
6
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COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance amending the Code of Miami Beach, by amending Chapter 2, entitled "Administration,"
by amending Article Ill, entitled "Agencies, Boards and Committees," by amending Division 1, entitled
"Generally," by amending Section 2-22, entitled "General Requirements," to provide procedures for
the filling of special vacancies on the Board of Adjustment, Planning Board, Design Review Board
and Historic Preservation Board; by amending Section 2-24, entitled "Termination of Office of
Agency, Board And Committee Members," to amend the exception provisions to include special
vacancies filled pursuant to Section 2-22 (21 ); and providing for repealer, severability, codification,
and an effective date.
Key Intended Outcome Supported:
Increase satisfaction with neighborhood character. Increase satisfaction with development and growth
management across the City. Process improved through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
At the request of Commissioner Deede Weithorn, item C4P on the March 13, 2013 City Commission
Agenda was referred to the Neighborhood/Community Affairs Committee to discuss "unexpected
board vacancies requiring City Commission vote."
At the April 29, 2013 Neighborhood/Community Affairs Committee Meeting, Commissioner Weithorn
explained that from time to time, unexpected vacancies occur on certain City of Miami Beach boards
authorized to make important planning and zoning decisions. In order to provide for the filling of such
unexpected vacancies in a manner that affords greater public notice and public participation in the
application process for such vacant positions, Commissioner Weithorn proposed amending the Code
to provide procedures for the filling of special vacancies on the Board of Adjustment, Planning Board,
Design Review Board and Historic Preservation Board.
The proposed Ordinance provides that when filling special vacancies occurring prior to the end of a
member's term on the Board of Adjustment, Planning Board, Design Review Board and Historic
Preservation Board, the City Clerk must provide public notice of the vacancy and the Commission
cannot fill the vacancy for at least ten (1 0) business days after the newspaper publication of the notice
of special vacancy. The proposed Ordinance allows for the temporary filling of a special vacancy if the
City Commission finds that an emergency exists.
Advisory Board Recommendation:
rl Upon considering Commissioner Weithorn's suggestion, the Neighborhood/Community Affairs l
Committee unanimously directed the City Attorney's Office to draft proposed legislation for the June
5, 2013 Commission Meeting addressing such unexpected vacancies. The Committee instructed that 1
~e proposed legislation include a notice and a waiting period provision. I
Financial Information:
Source of Amount l Account
Funds: 1 $782 1 o11.o21o.ooo327 !;) I 2 I I
I 3
I I
I
OBPI I Total $782 I
J
Financial Impact Summary: Assuming two such vacancies per year, the annual cost would be
$782. Therefore, the projected economic impact of this proposed Ordinance over a period of 5 years
is $3,910.
'--·
Cit Clerk's Office Legislative Tracking:
Rafael E. Granado I Debora Turner
nt Director Assistant City Manager
MlAMtBEACH os-F A GEN:DA lTEM --:-f\..;_-::---
DATE f,-S'"-!,3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and Me
FROM: Jimmy L. Morales, City Manager
Date: June 5, 2013 FIRST READING
SUBJECT: AN ORDINANCE OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF MIAMI BEACH, BY
AMENDING CHAPTER 2, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE
Ill, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY AMENDING DIVISION
1, ENTITLED "GENERALLY," BY AMENDING SECTION 2-22, ENTITLED "GENERAL
REQUIREMENTS," TO PROVIDE PROCEDURES FOR THE FILLING OF SPECIAL
VACANCIES ON THE BOARD OF ADJUSTMENT, PLANNING BOARD, DESIGN
REVIEW BOARD, AND HISTORIC PRESERVATION BOARD; BY AMENDING
SECTION 2-24, ENTITLED "TERMINATION OF OFFICE OF AGENCY, BOARD AND
COMMITTEE MEMBERS," TO AMEND THE EXCEPTION PROVISIONS TO INCLUDE
SPECIAL VACANCIES FILLED PURSUANT TO SECTION 2-22(21); AND PROVIDING
FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
BACKGROUND
At the request of Commissioner Deede Weithorn, item C4P on the March 13, 2013 City
Commission Agenda was referred to the Neighborhood/Community Affairs Committee to discuss
"unexpected board vacancies requiring City Commission vote."
At the Apri129, 2013 Neighborhood/Community Affairs Committee Meeting, Commissioner Weithorn
explained that from time to time, unexpected vacancies occur on certain City of Miami Beach boards
authorized to make important planning and zoning decisions. In order to provide for the filling of
such unexpected vacancies in a manner that affords greater public notice and public participation in
the application process for such vacant positions, CommissionerWeithorn proposed amending the
Code to provide procedures for the filling of special vacancies on the Board of Adjustment, Planning
Board, Design Review Board and Historic Preservation Board.
Upon considering Commissioner Weithorn's suggestion, the Committee unanimously directed the
City Attorney's Office to draft proposed legislation for the June 5, 2013 Commission Meeting
addressing such unexpected vacancies. The Committee instructed that the proposed legislation
include a notice and a waiting period provision.
PROPOSED ORDINANCE
The proposed Ordinance provides that when filling special vacancies occurring prior to the end of a
member's term on the Board of Adjustment, Planning Board, Design Review Board and Historic
Preservation Board, the City Clerk must provide public notice of the vacancy and the Commission
cannot fill the vacancy for at least ten (10) business days after the newspaper publication of the
notice of special vacancy. The proposed Ordinance allows for the temporary filling of a special
vacancy if the City Commission finds that an emergency exists.
• Notice Provision -After the City Clerk has been notified in writing by the board's liaison that a
special vacancy exists in any of the above-referenced boards due to resignation, termination,
removal, or death, a notice of special vacancy shall be posted in City Hall, on the City's website,
and in any other place(s) that may be designated by the City Commission by resolution. The
notice of special vacancy shall also be published once in a newspaper of general circulation in
the City.
• Waiting Period-An appointment to any of the above-referenced boards to fill a special vacancy
shall not be made for at least ten ( 10) business days after the newspaper publication of the
notice of special vacancy.
• TemporarvAppolntment-Notwithstanding the notice provision and the waiting period, the City
Commission may, if it finds that an emergency exists, authorize the temporary filling of a special
vacancy by resolution. A person appointed to fill the special vacancy shall serve only on an
acting basis, but with all of the powers and duties of board membership, until a final appointment
is made.
FISCAL IMPACT
Pursuant to City Charter Section 5.02, the City is required to consider the long-term economic impact (at
least 5 years) of proposed legislative actions. The predominant economic impact of the proposed
Ordinance concerns the publication of the special vacancy notice once in a newspaper of general
circulation in the City. The current cost of a 1/3 page horizontal advertisement(4 columns x 5") in the
Miami Herald Neighbors section on a Thursday is $391. Assuming two such vacancies per year, the
annual cost would be $782. Therefore, the projected economic impact of this proposed Ordinance
over a period of 5 years is $3,910.
ORDINANCE NO. -------
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, BY AMENDING CHAPTER 2, ENTITLED
"ADMINISTRATION," BY AMENDING ARTICLE Ill, ENTITLED
"AGENCIES, BOARDS AND COMMITTEES," BY AMENDING
DIVISION 1, ENTITLED "GENERALLY," BY AMENDING SECTION 2-
22, ENTITLED "GENERAL REQUIREMENTS," TO PROVIDE
PROCEDURES FOR THE FILLING OF SPECIAL VACANCIES ON THE
BOARD OF ADJUSTMENT, PLANNING BOARD, DESIGN REVIEW
BOARD, AND HISTORIC PRESERVATION BOARD; BY AMENDING
SECTION 2-24, ENTITLED "TERMINATION OF OFFICE OF AGENCY,
BOARD AND COMMITTEE MEMBERS," TO AMEND THE EXCEPTION
PROVISIONS TO INCLUDE SPECIAL VACANCIES FILLED
PURSUANT TO SECTION 2-22(21); AND PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE
DATE.
WHEREAS, from time to time, unexpected vacancies occur on certain City of Miami
Beach boards authorized to make important planning and zoning decisions in the City; and
WHEREAS, in order to provide for the filling of such unexpected vacancies in a manner
that affords greater public notice and public participation in the application process for such
vacant positions, the City Code amendments set forth herein should be adopted.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
SECTION 1.
That Division 1 of Article Ill of Chapter 2 of the Code of the City of Miami Beach, Florida
is hereby amended as follows:
CHAPTER 2
ADMINISTRATION
* * *
ARTICLE Ill. Agencies, Boards and Committees
* * *
DIVISION 1. Generally
Sec. 2-21. Applicability of division.
Unless where otherwise stated, this division shall have applicability to all agencies,
boards and committees of the city, including those related to the city redevelopment agency.
The provisions of this division shall apply to the following agencies, boards or committees of the
city only in those instances in which the applicable legislation or contract is silent concerning a
matter set forth within this division:
(1) Governed by federal, state or county law;
(2) Created by contract;
(3) Relate to land use issues (see City Code Subpart B);
(4) Relate to pension funds;
(5) Referred to as "commission committees" on which city commissioners serve as
members; or
(6) Exempt from certain provisions of this division.
Sec. 2-22. General requirements.
Except as otherwise specifically provided:
(1) All agencies, boards and committees shall express a statement of their bodies'
purpose.
(2) All agencies, boards and committees shall appoint a chairperson and a vice-
chairperson, or a chair shall be appointed by the mayor in cases dealing with a
mayor's board or committee.
(3) The enabling legislation for all agencies, boards and committees shall contain
qualifications for membership as to knowledge and experience.
(4) Members of agencies, boards and committees shall be affiliated with the city; this
requirement shall be fulfilled in the following ways:
a. An individual shall have been a resident of the city for a minimum of six
months; or
b. An individual shall demonstrate ownership/interest for a minimum of six
months in a business established in the city for a minimum of six months.
Exceptions to subsections (4)a. and b. of this section shall only be permitted if it
is determined by the city commission that an agency, board or committee
requires the membership of an individual with a specific position, knowledge,
experience or expertise not available in another individual who may otherwise
comply with the terms of subsections (4)a. and b. of this section.
2
(5) All ad hoc agency, board and committee terms shall be one year; all other
agency, board and committee terms shall be two years, expiring on December 31
and commencing on January 1.
a. Members appointed by individual city commtss1oners (referred to as
"direct appointees") to a specific agency, board or committee shall serve
for no more than eight consecutive years on such agency, board or
committee.
Notwithstanding any other provision of the city Code or of any resolution,
commencing with terms beginning on or after January 1, 2007, the term
of every board member who is directly appointed by a member of the city
commission shall automatically expire upon the latter of: December 31 of
the year the appointing city commissioner leaves office or upon the
appointment/election of the successor city commission member.
b. Members appointed by the city commission as a whole (referred to as "at-
large appointees") to any agency, board or committee shall serve for no
more than six years on any agency, board or committee as an at-large
appointee. Nothing set forth in this subsection shall prohibit any individual
from being reappointed (and serving up to six years) to any at-large
position after a hiatus of two years. However, individuals serving on an
agency board or committee who will have otherwise served six years as
of December 16, 2006, may serve the remainder of their existing term.
Term limits set forth in subsections (5)a. and b. of this section shall be measured
retroactively from an individual's initial appointment to membership on an agency,
board or committee.
Exceptions to subsection (S)b. of this section shall only be permitted if it is
determined by the city commission that an agency, board or committee requires
the membership of a registered architect or registered landscape architect who
does not otherwise comply with the terms of subsection (S)b. hereinabove.
(6) An individual member can serve as a chairperson of a specific agency, board or
committee for no more than four consecutive years.
(7) All agency, board and committee terms shall be staggered upon initial
appointment by the city commission.
(8) All agencies, boards and committees shall be supported by a city department.
The supporting department shall make every effort to provide appropriate
assistance with the mailing of meeting summaries, agendas and notices.
(9) If any member of an agency, board or committee fails to attend 33 percent of the
regularly scheduled meetings per calendar year, such member shall be
automatically removed. To calculate the number of absences under the 33
3
percent formula, .4 or less rounds down to the next whole number and .5 or more
rounds up to the next whole number.
(1 0) During meetings, a standard sign-in register must be completed by members of
agencies, boards or committees. If there is not a quorum to conduct agency,
board or committee business, attendance and absences must othetWise be
recorded.
(11) Attendance shall be recorded when an individual arrives within 30 minutes of the
scheduled meeting time and remains for at least 70 percent of the meeting.
(12) All agencies, boards and committees shall meet at least once quarterly, unless
othetWise indicated in this chapter.
(13) The chairperson or his designee shall biannually submit a completed written
report form, supplied by the city administration, to the city commission and city
manager. Additionally, the chairperson or his designee shall annually present an
oral report to the commission and city manager. The contents of both the report
form and the oral report shall be approved by the submitting agency, board or
committee prior to the presentations.
(14) Upon appointment, individuals shall receive an explanation of the government in
the sunshine law, public records law, conflict of interest policy, mission
statement, attendance requirements and other pertinent information.
(15) Individuals serving on an agency, board or committee as ex officio members
shall be nonvoting members.
(16) The issue of conflict of interest/abstention impairs an individual's ability to be an
effective member of an agency, board or committee. Members of any city
agency, board or committee shall abide by the applicable provisions of F.S. ch.
112; County Code chapter 2 and article VII of this chapter, and any other
applicable provisions of law, regarding conflicts of interest.
(17) Members of the community shall be encouraged to attend agency, board and
committee meetings.
(18) Members of agencies, boards and committees shall be encouraged to make
recommendations for the filling of vacancies on their respective bodies.
(19) The city manager, or the city manager's designee, shall annually prepare and
present a report to the city commission tracking and identifying the city's diversity
statistics. The report shall include the city's diversity statistics relating to
individual commissioner, agency, board and committee appointments, city
commission, agency, board and committee appointments, and city workforce
diversity statistics.
4
(20) At·large appointment of agency, board and committee members to fill categories:
a. When an appointment involves the selection of individual member(s) to fill
any specified category or categories, the city commission vote(s) thereon
shall be limited to the filling of each particular membership category by
separate vote, with said votes to be taken and publicly announced in the
order of category listings as set forth within the respective enabling
legislation. Individuals seeking such appointments may qualify for more
than one category.
b. Notwithstanding the above, with regard to the City of Miami Beach Visitor
and Convention Authority, any vacancy remaining after city commission
appointments under the established categories may be filled by
applicants from either or both (combined) the "hotel industry" category or
"community at large" category.
Q1} Filling special vacancies on certain boards.
§..:. Whenever a vacancy occurs on the Board of Adjustment Planning Board,
Design Review Board, or Historic Preservation Board prior to the end of a
member's term of office due to resignation, termination, removal, or
death, a special vacancy exists and said member shall cease to hold
office immediately upon such resignation, termination, removal, or death.
After the City Clerk has been notified in writing by the board's liaison that
a special vacancy exists, a notice of special vacancy shall be posted in
City Hall, on the City's website, and in any other place(s) that may be
designated by the City Commission by resolution. The notice of special
vacancy shall also be published once in a newspaper of general
circulation in the City. An appointment to any of the above·referenced
boards to fill a special vacancy shall not be made for at least ten (1 0)
business days after the newspaper publication of the notice of special
vacancy.
!L Notwithstanding subsection (21 )(a), the City Commission may, if it finds
that an emergency exists, authorize the temporary filling of a special
vacancy by resolution. A person appointed to fill the special vacancy
shall serve only on an acting basis, but with all of the powers and duties
of board membership, until a final appointment is made.
* * *
Sec. 2-24. Termination of office of agency, board and committee members: exceptions;
notification of vacancies.
(a) Expiration of terms. All persons serving on city agencies, boards or committees
shall cease to hold office when a successor is duly appointed, or 60 days after
5
expiration of the term of their office, as such term is specified in the ordinance,
resolution or other law creating such office, whether or not a successor has been
appointed, whichever occurs first, and such persons shall at that time cease to
exercise any rights, power or prerogatives of office.
(b) Exceptions.
(1) This section shall not apply to persons appointed to serve for a specified
term "and until a successor is appointed," or words to that effect; such
persons shall continue to serve until reappointed or a successor is
appointed by the city commission.
(2) This section shall not apply to any agency, board, committee, commission
or authority governed by federal, state or county law .
.Ql This section shall not apply to special vacancies filled pursuant to
subsection 2~22(21).
(c) Notification of vacancies. The city manager shall give advance notice to the city
commission, by notification in the agenda, of any and all future vacancies
affected by this section.
SECTION 2. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY.
If any section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
the validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
6
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect the day of---------' 2013.
PASSED and ADOPTED this day of _________ , 2013.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
(Sponsored by Commissioner Deede Weithorn)
Underline denotes additions
strike through denotes deletions
MATTI HERRERA BOWER
MAYOR
F:\ATTOITURNIORDINANC\Administration-Vacancies in Agencies Boards and Committees.docx
7
R7
RESOLUTIONS
R7 -Resolutions
R7 A A Resolution Approving And Authorizing The Mayor And City Clerk To Execute
Amendment No. 3 To That Certain Retail Lease Agreement By And Between The
City Of Miami Beach, The Miami Beach Redevelopment Agency (Collectively,
Lessor), And Penn 17, LLC (Lessee), Dated September 16, 2011, Involving The
Lease Of Approximately 7,655 Square Feet Of Ground Floor Retail Space At The
Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach,
Florida; And Further Approving, Following A Duly Noticed Public Hearing As
Required By Section 142-362 Of The City Of Miami Beach Code, An
Entertainment Component, Which Will Be Added As An Additional Use Of The
Leased Premises In Conjunction With Tenant's Re-Opening And Re-Branding Of
Such Premises. 10:00 a.m. Public Hearing, Joint City Commission &
Redevelopment Agency
(Real Estate, Housing & Community Development)
(Continued from May 8, 2013)
(Memorandum to be Submitted in Supplemental)
Agenda Item P-7 A
Date 6-~-13
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R7-Resolutions
R7B A Resolution Accepting The Recommendation Of The City Manager Pursuant To
Invitation To Negotiate (ITN) No. 059-2013ME, Approving All Material And Substantive
Terms Of An Agreement Between The City And Aramark Sports And Entertainment
Services, LLC. (Aramark) To Provide Professional Food And Beverage Facilities
Management Services For The Miami Beach Convention Center; Based On Those
Material And Substantive Terms And Conditions In The Term Sheet Attached As Exhibit
"A" To This Resolution; Authorizing And Directing Aramark And The City Manager And
City Attorney's Office To Finalize The Agreement Based On The Approved Term Sheet;
Further Authorizing Aramark And The City Manager And City Attorney's Office To Make
Any Non-Substantive And Non-Material Revisions And/Or Additions To The Agreement,
As Required, And Authorizing The Mayor And City Clerk To Execute The Final
Agreement (Said Agreement Having An Initial Term Of Three (3) Years, Commencing
On October 1, 2013, And Ending On September 30, 2016, With Two (2) One Year
Renewal Terms, To Be Exercised At The City's Sole Option And Discretion).
(Tourism, Culture & Economic Development)
(Memorandum to be Submitted in Supplemental)
Agenda Item '9..7 B
Date fo-S:../3.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution waiving by 517th vote, the competitive bidding requirement and approving an agreement
between the City and Global Spectrum, LP (Global) for the operation, management, maintenance,
promotion and marketing of the Miami Beach Convention Center and Colony Theatre, based on those
material and substantive terms and conditions in the Term Sheet attached as Exhibit "A" to this Resolution;
authorizing and directing Global and the City Manager and City Attorney's Office to finalize the agreement
based on the approved term sheet; further authorizing Global and the City Manager and City Attorney's
Office to make any non-substantive and non-material revisions and/or additions to the agreement, as
required, and authorizing the Mayor and City Clerk to execute the final agreement (said agreement having
an initial term of three(3) years, commencing on October 1, 2013, and ending on September 30, 2016, with
two(2) one year renewal terms, to be exercised at the City's sole option and discretion).
Item Summary/Recommendation:
On September 10, 2008, the City Commission approved Resolution No. 2008-26888 which approved an
agreement between the City and Global Spectrum, L.P. for the Management of the Miami Beach
Convention Center, Colony Theater, and Byron Carlyle Theater. The Agreement was for an initial three (3)
year term commencing on October 1, 2008, and ending on September 30, 2011, with two (2) one-year
renewal options, exercisable with ninety (90) days prior written notice, at the sole and absolute discretion of
the City. Please note that on April 15, 2011, the City terminated Global Spectrum's rights and
responsibilities with respect to the operation and management of the Byron Carlyle Theater following the
City Commission's approval of a management agreement with Broward Stage Door Theater.
The City Commission at its December 12, 2013 meeting directed the Administration to negotiate a new
agreement with Global Spectrum instead of competitively bidding the management agreement. The
attached Term Sheet represents substantive terms of a new management agreement with Global
Spectrum, which was presented to the Finance and Citywide Projects Committee at its May 13, 2013
meeting. The Administration recommends waiver of competitive bids approving all material and
substantive terms of the agreement between the City and Global Spectrum, for the operation,
management, maintenance, promotion and marketing of the Miami Beach Convention Center and Colony
Theatre.
Please refer to the attached Commission Memorandum and Term Sheet for detailed terms and conditions.
13,2013
Financial Information·
Source of Amount Account
Funds: Approved
1 $258,300 Base Mgmt Fee, plus an Convention Center Enterprise
incentive fee potentially equaling up to Fund
100% of the Base Fee.
OBPI Total
FinanciallmpactSummary: This reflects the original fees for the Convention Center and Colony Theatre,
which will save the City over $80,000 over the 5 year term of the agreement. The Financial Performance
Criteria of the incentive fee was increased by $1 million from the current Gross Operating Revenue scale,
which incentivizes Global Spectrum to generate more revenue for the Center.
City Clerk's Office Legislative Tracking:
Max Sklar, ext. (;1116
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AGENDA ITEM ____:R_7_(. __
DATE tJ ... $-1..3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO: Finance and Citywide Projects Com
FROM: Jimmy L. Morales, City Manager___,._
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA WAIVING, BY 5/7TH VOTE, THE COMPETITIVE
BIDDING REQUIREMENT AND APPROVING AN AGREEMENT BETWEEN
THE CITY AND GLOBAL SPECTRUM, LP (GLOBAL) FOR THE
OPERATION, MANAGEMENT, MAINTENANCE, PROMOTION AND
MARKETING OF THE MIAMI BEACH CONVENTION CENTER AND
COLONY THEATRE, BASED ON THOSE MATERIAL AND SUBSTANTIVE
TERMS AND CONDITIONS IN THE TERM SHEET ATTACHED AS EXHIBIT
"A" TO THIS RESOLUTION; AUTHORIZING AND DIRECTING GLOBAL
AND THE CITY MANAGER AND CITY ATTORNEY'S OFFICE TO FINALIZE
THE AGREEMENT BASED ON THE APPROVED TERM SHEET; FURTHER
AUTHORIZING GLOBAL AND THE CITY MANAGER AND CITY
ATTORNEY'S OFFICE TO MAKE ANY NON-SUBSTANTIVE AND NON-
MATERIAL REVISIONS AND/OR ADDITIONS TO THE AGREEMENT, AS
REQUIRED, AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE FINAL AGREEMENT (SAID AGREEMENT HAVING AN
INITIAL TERM OF THREE(3) YEARS, COMMENCING ON OCTOBER 1,
2013, AND ENDING ON SEPTEMBER 30, 2016, WITH TW0(2) ONE YEAR
RENEWAL TERMS, TO BE EXERCISED AT THE CITY'S SOLE OPTION
AND DISCRETION).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
CONTRACT FUNDING
Funding is available from Convention Center Enterprise Fund, which funds the operation of the
Miami Beach Convention Center.
• $258,300 per year, escalating by Consumer Price Index-All Urban Consumers (CPI-U)
-U.S. City Average, but not to exceed (capped at) 3%. Management fee will be
allocated to each facility as follows:
o Miami Beach Convention Center: $241 ,600
o Colony Theater: $16,700
Funding is provided to the City by the selected proposer, per contract as follows:
• Capital contribution = $200,000
• Scholarship contribution = $ 12,500.
This reflects the original fees for the Convention Center and Colony Theatre, which will save the
City over $80,000 over the 5 year term of the agreement.
Convention Center Management Agreement
City Commission Meeting
June 5, 2013
Page 2 of6
BACKGROUND
On September 10, 2008, the City Commission approved Resolution No. 2008-26888 which
approved an agreement between the City and Global Spectrum, L.P. for the Management of the
Miami Beach Convention Center, Colony Theater, and Byron Carlyle Theater. The Agreement
was for an initial three (3) year term commencing on October 1, 2008, and ending on
September 30, 2011, with two (2) one-year renewal options, exercisable with ninety (90) days
prior written notice, at the sole and absolute discretion of the City. Please note that on April 15,
2011, the City terminated Global Spectrum's rights and responsibilities with respect to the
operation and management of the Byron Carlyle Theater following the City Commission's
approval of a management agreement with Broward Stage Door Theater.
The Base Management Fee in the first year was $275,000 (plus incentive that cannot exceed an
amount equal to 100% of the base fee; capped at greater of CPI or 3%). Global Spectrum also
provided the City with the following contributions:
• Capital contribution (one-time) = $375,000
• Scholarship contribution (annual) = $ 12,500
Net Performance Improvement
Pursuant to the Agreement, Global Spectrum guaranteed a Net Performance Improvement,
which is defined as the "Required Improvement" on the Fiscal Year (FY) 08/09 budgeted net
deficit of $1 ,492,134 (which includes both the FY08/09 budgeted net operating deficit and
includes Executive Salaries and Benefits). As per the Agreement, the Required Improvement
over the net deficit of $1,492,134 for each Contract Year is as follows:
• FY 08/09 = $ 500,000 (or a resulting net operating loss of $992, 134)
• FY 09/10 = $1,000,000 (or a resulting net operating loss of $492, 134)
• FY 10/11 = $1 ,500,000 (or a resulting net profit of $7 ,866)
On March 1, 2010, the City Commission adopted Resolution No. 2010-27372, which approved
an amendment to the Agreement adjusting the Net Performance Improvement by $50,301.20 in
each year due to a an interest shortfall credit which resulted from the City's requirement for
Global Spectrum to change banking institutions. The requirement for Global Spectrum to make
a $500,000, $1,000,000 and $1,500,000 improvement over the net deficit did not change. The
adjustment is only to the starting net deficit amount. For example, this Amendment changed the
Required Improvement over the net deficit of $1,542,435 (instead of $1,492, 134).
In the first year of the initial Term, to the extent the actual improvement achieved in the Fiscal
Year was less than the Required Improvement, as set forth above, the City could draw against a
required $500,000 Letter of Credit (LOC) provided by Global for any difference between the
Required Improvement and the actual improvement. The contract also allows Global to bank or
apply any excess improvement from year one to any shortfall of their required improvement in
year two (up to the value of their Incentive Pay). The Line of Credit provides a venue for the
City to collect if there are subsequent shortfalls on their Required Improvements.
Following the end of FY 2009, Global Spectrum paid the City $76,897, which represents the
shortfall from the "Required Improvement." This also included uncollected bad debt. In FY
2010 Global Spectrum surpassed the "Required Improvement" by $214,445. Over the first two
years of the Agreement, Global Spectrum reduced the operating loss of the MBCC by
$1,214,445. In FY 2012 the Convention Center generated an operating profit of $21,821, which
is only the second time in the history of the facility that an operating profit was produced. The
Convention Center Management Agreement
City Commission Meeting
June 5, 2013
Page 3 of6
Operating Loss for the current Fiscal Year is projected to be $872,955 as of second quarter
projections.
FY 2010/11 Global Spectrum was not able to meet the net performance guarantee and was
required to pay the City $500,000, plus the earned annual incentive fee. As previously stated,
Global was required to achieve an annual Net Performance Improvement as specified in the
Agreement. As a penalty for not achieving the annual improvement, the City could draw against
the $500,000 Letter of Credit (LOC) provided by Global for any difference between the Required
Improvement and the actual improvement. In the final year of the Agreement, if the LOC does
not cover the shortfall, the City can draw against the earned Incentive Fee from that Fiscal Year.
Global is not responsible for any additional shortfall beyond the LOC and Incentive Fee.
The City has agreed to use these funds on mutually agreed upon improvements to the Facility.
New Messe Schweiz Show
As you may recall, the Management Agreement also has a requirement for Messe Schweiz
(M.S.), in partnership with Global Spectrum, within the initial term and subject to the existing
booking policies and commercial viability to do the following:
1. Use best efforts to book and actualize, one (1) M.S. owned show or event during the initial
term of the Agreement.
2. Use best efforts to book and actualize during the initial term of the Agreement, which can
occur after the initial Term, one (1) (non-M.S. owned) international show or event.
Global Spectrum provided a Corporate Guarantee, on behalf of M.S., for $275,000 for the City
to draw upon if, notwithstanding M.S. "best efforts," as provided for in the Management
Agreement, M.S. failed to book and actualize shows or events as required. The March 2010
Amendment gave Global Spectrum until the end of the third contract year (September, 30,
2011) to book and actualize one M.S. produced/owned show or event before the $250,000
Guarantee is due to the City.
Global and M.S. were to also book, during the initial Term, one non-M.S. produced/owned
international show or event, or an additional $25,000 is due to the City. This show or event may
be actualized at any time up to 24 months following the end of the Term if, during such period,
the Corporate Guarantee provided by Global to secure this obligation remains in effect,
unaffected by the termination or expiration of this Agreement.
As required, in 2011 Global Spectrum booked and actualized a Messe Schweiz owned show
(Animalia) during the initial term of the Agreement. Animalia was successful in its first year and
will recur annually. Global also booked a non-M.S. international show for 2012. Additionally,
Global Spectrum, in partnership with Messe Schweiz (MCH), developed new collateral material,
which outlines the business industry and related selling points strictly devoted to the European
market. MCH also launched additional web pages within their website that includes sales
brochures and additional information regarding the MBCC and the destination.
Other Operational Highlights
Global Spectrum officially assumed management responsibility for the Miami Beach Convention
Center (MBCC), Colony Theatre and Byron Carlyle Theater on October 1, 2008. Global
originally successfully transitioned 63 of the 77 full-time employees (81 %). The transition of
management was seamless and without any interruption to services.
The following is a summary of events and attendance during Global Spectrum's management:
Convention Center Management Agreement
City Commission Meeting
June 5, 2013
Page 4 of6
Events
FY 08/09: 108
FY 09/10: 103
FY10/11:119
FY 11/12: 128
Attendance
FY 08/09: 632,700
FY 09/10: 708,750
FY 10/11:661,625
FY 11/12:661,327
The "Green" Initiatives implemented by Global Spectrum included the "Step Up" program (logos
placed on light switches and computers reminding employees to reduce energy when not in
use); programming of major mechanical control functions for energy reduction; single stream
recycling program; and the purchasing of green janitorial cleaning supplies, toilet tissue, paper
towels and hand soap. They worked closely with Centerplate to ensure that they are utilizing
recyclable products in regards to utensils, disposable plates and paper products. This effort has
already yielded significant results.
On September 14, 2011, the City Commission adopted Resolution No. 2011-27728 extending
the Management Agreement for an additional two (2) years.
The following is a summary of the contract amendment included in the renewal:
1. Eliminate the Net Performance Improvement and guarantee. The requirement for Global
Spectrum to make a $500,000 (year 1), $1,000,000 (year 2) and $1,500,000 (year 3)
improvement over the net deficit was based on the 2008-09 SMG Budget as the
measure of Global Spectrum's performance. After operating the facility for three (3)
years, both parties agreed that Global should only guarantee its own annually City-
approved budget. To that end, however:
a. If Global misses the City-approved budget Net Operating Profit/Loss by 5%,
Global will rebate to the City $.50 of each $1.00 in Incentive Fee they earned,
capped at an amount not to exceed 50% of the Incentive Fee earned in any
given fiscal year; and
b. Global Spectrum will be required to rebate Incentive Fee only in the case where
failure to achieve the City-approved budget Net Operating Profit/Loss by 5%, is
due to reasons that are under Global Spectrum's control. Such as: bookings for
conventions, tradeshows and corporate events within 24 months and day-to-day
maintenance of the facility and its infrastructure. Items beyond Global
Spectrum's control include capital improvements due to storms or various acts of
God and new operating or maintenance requirements imposed by the City after
the current year's budget is approved.
2. Global Spectrum has met their obligation to book and actualize a Messe Schweiz owned
show (Animalia) during the initial term of the Agreement. The partnership between
Global and Messe Schweiz will continue for international sales efforts, as well on-going
participation on the Executive Management Committee. The $25,000 Guarantee for the
non-M.S. owned show remained in effect.
3. The Incentive Fee allows Global to earn up to 100% of the base Management Fee if
certain criteria are achieved. Both parties agreed the Incentive Fee is complicated and
should be simplified. Negotiated changes to the Incentive Fee included customer
Convention Center Management Agreement
City Commission Meeting
June 5, 2013
Page 5 of6
satisfaction (30 points}, financial performance (50 points), maintenance and capital
improvements (15 points) and discretionary (5 points).
Global Spectrum was awarded the contract in 2008 following a competitive bid process and has
managed the convention center since October 2008. The current agreement between the City
and Global Spectrum does not have any additional renewal provisions. On December 12, 2012,
the City Commission passed a motion made by Commissioner Weithorn authorizing the City
Administration to negotiate with Global Spectrum for a new Management Agreement instead of
proceeding with a Request for Proposals.
The following summaries the Net Operating Income, actual vs. budget, for the Convention
Center during Global Spectrum's management tenure:
Net Operating Net Operating Variance lncome/(Loss) lncome/(Loss) Over/ (Under) ACTUAL BUDGET
FY 2008/09 ($1 ,335, 173) ($1 ,624,384) ($289,211)
FY 2009/10 _(_$185, 195) ($164, 135) $21,060
FY 2010/11 ($937,811) ($668,313) $269,498
FY 2011/12 $21,821 ($493,284) ($471 ,463)
FY 2012/13 (Projected)
as of 2na qtr ($872,955) ($1 '143,404) ($270,449)
* Please note: Net Operating Income does not include transition costs or non-operating (City)
revenues or expenses that are part of the MBCC Enterprise Fund.
The following chart details the payments made to and from Global Spectrum during the first four
(4) years of the agreement, as well as projections for the current, and final, year.
Payments to Global Actual Actual Actual Actual Projected
Spectrum 2008/09 2009/10 2010/11 2011/12 2012/13
MBCC $ 241,600.00 $ 241,600.00 $ 244,257.60 $ 251,585.33 $ 259,132.89
Colony $ 16,700.00 $ 16,700.00 $ 16,883.70 $ 17,390.21 $ 17,911.92
Byron $ 16,700.00 $ 16,700.00 $ 9,848.86 --
Incentive**** $ 148,500.00 $ 140,250.00 -$ 248,802.37 $ 254,881.22
Total $ 423,500.00 $ 415,250.00 $ 270,990.16 $ 517,777.91 $ 531,926.03
Actual Actual Actual Actual Projected
Payments to CMB 2008/09 2009/10 2010/11 2011112 2012/13
Performance
Guarantee $ 76,897.00 $ -$ 646,334.69
Capital $ 375,000.00
Scholarship $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00
Total $ 387,500.00 $ 12,500.00 $ 658,835.00 $ 12,500.00 $ 12,500.00
• FY 08/09 the Incentive Fee was equal to 54% of Base Fee; FY 09/10 there was no CPI Adjustment in, and the Incentive Fee was equal to 51% of Base Fee;
FY 10/11 there was a 1.1% CPI Adjustment; Incentive Fee was equal to at 54%; Performance Guarantee was not achieved the Incentive was forfeited; FY
11/12 -CPI Adjustment was 3%; Incentive Fee is projected at 92%; FY 12/13 -CPI Adjustment is estimated at 3%; Incentive Fee is projected at 92%.
The Adminsitration and Global Spectrum have been negotiating terms of a new agreement,
which was presented to the Finance and Citywide Projects Committee (FCWPC) on May 13,
2013. The FCWPC recommended two (2) one (1) year renewal options instead of one (1) two
Convention Center Management Agreement
City Commission Meeting
June 5, 2013
Page 6 of6
(2) year renewal. They also requested the laguage pertaining to Messe Schweiz be finalized.
At the time of the FCWPC Global Spectrum was still finalzing the terms of their relationship for
the new agreement and details were not available. Those details have been worked and are
included in the attached Term Sheet, along with all other terms, for your review and
consideration.
CONCLUSION
The attached Term Sheet represents substantive terms of a new management agreement with
Global Spectrum. Based on the direction from the City Commission at its December 12, 2013
meeting, and following the direction from the FCWPC, the Administration recommends waiver of
competitive bids approving all material and substantive terms of the agreement between the
City and Global Spectrum, for the operation, management, maintenance, promotion and
marketing of the Miami Beach Convention Center and Colony Theatre.
JLM/KGB/MAS
T:\AGENOA\2013\.June 5\Convention Center FacWties Management Globat SpedrJJm Memo.docx
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA WAIVING, BY 5/7TH VOTE, THE
COMPETITIVE BIDDING REQUIREMENT AND APPROVING AN
AGREEMENT BETWEEN THE CITY AND GLOBAL SPECTRUM, LP
(GLOBAL) FOR THE OPERATION, MANAGEMENT, MAINTENANCE,
PROMOTION AND MARKETING OF THE MIAMI BEACH CONVENTION
CENTER AND COLONY THEATRE, BASED ON THOSE MATERIAL AND
SUBSTANTIVE TERMS AND CONDITIONS IN THE TERM SHEET
ATTACHED AS EXHIBIT "A" TO THIS RESOLUTION; AUTHORIZING AND
DIRECTING GLOBAL AND THE CITY MANAGER AND CITY ATTORNEY'S
OFFICE TO FINALIZE THE AGREEMENT BASED ON THE APPROVED
TERM SHEET; FURTHER AUTHORIZING GLOBAL AND THE CITY
MANAGER AND CITY ATTORNEY'S OFFICE TO MAKE ANY NON-
SUBSTANTIVE AND NON-MATERIAL REVISIONS AND/OR ADDITIONS
TO THE AGREEMENT, AS REQUIRED, AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE THE FINAL AGREEMENT (SAID
AGREEMENT HAVING AN INITIAL TERM OF THREE(3) YEARS,
COMMENCING ON OCTOBER 1, 2013, AND ENDING ON SEPTEMBER
30, 2016, WITH TW0(2) ONE YEAR RENEWAL TERMS, TO BE
EXERCISED AT THE CITY'S SOLE OPTION AND DISCRETION).
WHEREAS, on September 10, 2008, the City Commission approved Resolution No.
2008-26888 which approved an agreement between the City and Global Spectrum, L.P. for the
Management of the Miami Beach Convention Center, Colony Theater, and Byron Carlyle Theater;
and
WHEREAS, the Agreement was for an initial three (3) year term commencing on October
1, 2008, and ending on September 30, 2011, with two (2) one-year renewal options, exercisable with
ninety (90) days prior written notice, at the sole and absolute discretion of the City.
WHEREAS, on April 15, 2011, the City terminated Global Spectrum's rights and
responsibilities with respect to the operation and management of the Byron Carlyle Theater following
the City Commission's approval of a management agreement with Broward Stage Door Theater;
and
WHEREAS, the City Commission at its December 12, 2013 meeting directed the
Administration to negotiate a new agreement with Global Spectrum instead of competitively bidding
the management agreement; and
WHEREAS, the attached Term Sheet represents substantive terms of a new management
agreement with Global Spectrum; and
WHEREAS, the Finance and Citywide Projects Committee reviewed the draft term sheet at
its May 13, 2013 meeting; and
WHEREAS, the Administration recommends waiver of competitive bids approving all
material and substantive terms of the agreement between the City and Global Spectrum, for the
operation, management, maintenance, promotion and marketing of the Miami Beach Convention
Center and Colony Theatre.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 5/ih vote, the competitive bidding requirement and
approving an agreement between the City and Global Spectrum, LP (Global) for the
operation, management, maintenance, promotion and marketing of the Miami Beach
Convention Center and Colony Theatre, based on those material and substantive terms
and conditions in the Term Sheet attached as Exhibit "A" to this Resolution; authorizing and
directing Global and the City Manager and City Attorney's Office to finalize the agreement
based on the approved term sheet; further authorizing Global and the City Manager and
City Attorney's Office to make any non-substantive and non-material revisions and/or
additions to the agreement, as required, and authorizing the Mayor and City Clerk to
execute the final agreement (said agreement having an initial term of three(3) years,
commencing on October 1, 2013, and ending on September 30, 2016, with two(2) one year
renewal terms, to be exercised at the City's sole option and discretion).
PASSED and ADOPTED this __ day of ____ , 2013.
ATTEST:
MAYOR
CITY CLERK
T:\AGENDA\2013\June 5\Giobal Spectrum Convention Center Mgmt Agmt RESO.doc
PRELIMINARY TERM SHEET (DRAFT #6)
Management Agreement for the
Miami Beach Convention Center and Colony Theater
Between the City of Miami Beach and Global Spectrum (Global)
Date: May 21. 2013
TERM
1. Form of Agreement
2. Facilities covered under
Agreement
3. Term
4. Renewal Options
5. Management Fee
6. Capital Contribution and
improvements
7. Scholarship Contribution
8. Incentive Fee
Management Agreement.
Miami Beach Convention Center (MBCC), and Colony Theater (Colony).
Collectively, aforestated may also be referred to as the Facilities.
Three (3) year initial term commencing on October 1, 2013, and ending
on September 30, 2016.
A "contract year" shall be defined as the period from October 1 through
September 30 of the following year (coinciding with the City's Fiscal
Year).
Two (2) one (1) year renewal options, exercisable with ninety (90) days
prior written notice, at the sole and absolute discretion of the City
Manager. City Manager, at its sole discretion, may elect to exercise both
options at the same time.
$258,300 per year, escalating by Consumer Price Index -All Urban
Consumers (CPI-U) -U.S. City Average, but not to exceed (capped at)
3%. Management fee will be allocated to each facility as follows:
• Miami Beach Convention Center: $241,600
• Colony Theater: $16,700
This reflects the original fees for the Convention Center and Colony
Theatre.
This will save the City over $80,000 over the 5 year term of the
agreement.
$200,000, payable within thirty (30) days of contract execution.
Capital contribution will be used as determined by City, in its sole
discretion.
Capital contribution will be amortized on a straight-line, non-cash basis
over five years. No repayment of unamortized portion if termination for
cause.
Global Spectrum (Global) to participate at corporate level, including the
facility's General Manager (as MBCC stakeholder) on discussions
relating to proposed MBCC expansion/improvements.
$12,500 per year, payable within thirty (30) days of contract execution
and, thereafter, within thirty (30) days of commencement of each contract
year.
1. A total of up to twenty-five (25) percentage points will be awarded
based on the average survey score for each of the following ten
(1 0) departments (Global shall be awarded up to 2.5 points per
department, for a total possible score of 25):
Sales
Event Management
Operations
TERM
Food & Beverage
IT !Telecommunications
Audio Visual
Valet Parking Services
Business Center
Visit Miami Beach
Fire Inspector
If a department's average survey score is 93% or higher, Global
shall be awarded 2.5 points for such department (out of 25)
If a departments' average survey score is from 90% to 92.99%,
Global shall be awarded 1 point for such department (out of 25)
If a departments' average survey score is less than 90%, Global
shall be awarded 0 points for such department (out of 25)
Survey instrument administered by independent third party jointly
selected by City, GMCVB and Global Spectrum.
2. A total of up to five (5) percentage points will be awarded based
upon the percentage of completed customer satisfaction surveys
(which survey form shall be subject to the prior written approval of
the City Manager) out of total potential surveys (of which there shall
be one per Event) received from all Events that use the Facilities as
detailed below:
70% completed
65% completed
55% completed
Less than 55%
5 points
3 points
1 points
0 points.
3. Financial Performance: A total of up to fifty (50) percentage points
will be awarded based upon the percentage of annual Gross
Operating Revenue generated as detailed below
o $17.50M >revenue= 50 points
• $17.25-$17.499M = 35 points
o $17.00-$17.249M = 25 points
o < $16.99M = 0 points
• Note: The Financial Performance Criteria represents a $1 million
increase from the current Gross Operating Revenue scale.
4. Maintenance and Improvement of Facility and its Capital Equipment.
A total of up to fifteen (15) percentage points will be awarded if
Global has met or exceeded the maintenance standards set forth in
the Agreement (including, without limitation, the Comprehensive
Preventive Maintenance Program and maintenance of Capital
Equipment, as may be amended from time to time during the Term
by the City). The City Manager's evaluation pursuant to this
subsection shall also, without limitation, take into account the annual
review by the City's Property Management Division and/or a yearly
review by an outside independent consultant retained by the City
2
TERM
9. Messe Schweiz (M.S.)
Participation/Obligations
Manager.
5. Discretionary. A total of up to 5 percentage points may be awarded,
as determined by the City, in its sole and absolute discretion. The City
may take into account, but not be mandated by, the following:
community involvement; extraordinary quantifiable and measurable
creative initiatives that directly result in Global securing new City-wide
business for the City of Miami Beach during the off season period;
and/or demonstration and integration of new strategic Global
corporate resources to the benefit of the tourism and/or cultural
community of Miami Beach; and/or development of new or enhanced
revenue streams for Facility use and services.
**If the City elects to proceed with the Convention Center Expansion and
Enhancement Project, the Incentive Fee criteria must be revisited and
prior to the re-opening of the expanded and enhanced Convention
Center.
M.S. will actively participate in Agreement. Active participation shall be
defined and, at a minimum, include:
a) Provide Global with on-going advice, as requested,
regarding the management, marketing and operation of
the Center;
b) Participation by M.S. on a Convention Center User Group;
c) Continued cooperation by M.S. in providing international
sales and referrals of interested European I International
show producers Global throughout the Term of the
Agreement;
d) Continue to explore the possibility of producing additional
M.S. shows at the Miami Beach Convention Center
subject to date availability and commercial viability as
solely determined by Global and M.S.
City shall have principal oversight, supervision, and control over certain
M.S. activities [i.e. the "firewall" concept):
(a) City shall have primary and final oversighUreview/approval
of any proposed business terms, including without
limitation, MBCC (and/or any of the other Facilities) lease
terms and/or any and all other incentives and/or City
proposals, commitments, initiations, etc., related to ABMB.
(b) Same provisions in subsection (b) above would apply to
new M.S. owned shows and/or any shows (including
international shows) brought to the City by M.S ..
(c) M.S. shall be required to submit any proposed business
and/or other terms for proposed M.S. owned and/or new
(including international) shows to City, for its approval of
said business and other terms, prior to any such deal
being made (provided City shall not veto any shows based
on show content or theme, and that City review is limited
to business terms).
(d) M.S. shall be responsible for its air fare and any other
travel costs for travel to Miami Beach related to its
participation in this Agreement, as set forth herein, and
3
TERM
10. Public Benefits
11. Food and Beverage
Oversight
12. Marketing and Promotion
any and all such costs shall not be considered as
Operating Expenses.
Global Spectrum will continue to produce a minimum of three (3) dances
each year targeted to City of Miami Beach senior citizens.
The City Manager shall require that, during the Term of this Agreement,
a member of Global's Executive Level Employees, have food &
beverage experience and be charged (among his/her duties) with
supervising, monitoring and ensuring consistent performance, quality
standards, and compliance with the City's agreement with the City's
Food and Beverage provider;
Global to continue following marketing and promotional obligations (as
part of Global's comprehensive approach to marketing the Facilities):
1) Global to continue to provide continuously during the Term
hereof, an in-house ad-agency capability to place Event-related
advertising.
2) Global to provide a report on sales and marketing efforts, as
provided for in Section 6.3.
3) Global to develop an advertising buy program that will offer
preferred (discount) pricing for each Facility's users on select
Comcast services including, without limitation:
A. In-market ROS advertising on Comcast channels;
B. On Demand;
C. Comcast.net; and
D. Cross-channel marketing opportunities.
4) Global to provide assistance in obtaining discount pricing for
advertising buys for the City and Facility users in out-of-market
Comcast service areas.
5) Global to secure CNN Headline News Comcast -"Newsmakers"
for Facilities including, without limitation:
A. A minimum of four (4) "Newsmaker'' shows per Contract
Year during the Term hereof. Each "Newsmaker'' show
shall consist of a five (5) minute interview format of
approximately 21 airings during a one-week period (42
total times per month) on CNN Headline News; and
B. Segments provided to the Convention Center, to be used
by the City and Convention Center users.
C. Best efforts to secure additional Newsmaker show
opportunities.
6) Global to secure Comcast Bill Envelope Messaging including,
without limitation:
A. A minimum of two (2) times per Contract Year, the City
or Convention Center users shall be provided with the
ability to send messaging to Comcast subscribers in
Miami-Dade, Broward and Monroe Counties on the
monthly Comcast Bill Envelope (900,000 bills per
month); and
B. Best efforts to secure additional Comcast Bill Envelope
Messaging opportunities.
4
TERM
13. Net Operating Profit
Guarantee
14. Other
7) Global to secure Comcast Bill Messaging including, without
limitation:
A A minimum of four (4) times per Contract Year, the City
or Convention Center users will be provided the ability to
send messaging to Comcast subscribers in Miami~Dade,
Broward and Monroe Counties on the monthly Comcast
Bill (900,000 bills per month); and
B. Best efforts to secure additional Comcast Bill Messaging
opportunities.
For any Contract Year, if the actual Net Operating Profit or Net
Operating Loss achieved is unfavorable as compared to the Approved
Budget by a margin of greater than Fifty Thousand Dollars ($50,000),
then the Incentive Fee earned by Global for such Contract Year shall
be reduced by fifty cents ($.50) for every dollar of Shortfall, up to the
Cap.
For purposes of this subsection, "Shortfall", with respect to any
Contract Year, shall mean either (i) if the Approved Budget reflects a
projected Net Operating Profit, the amount by which the Net Operating
Profit projected in the Approved Budget exceeds the actual Net
Operating Profit in such year by more than Fifty Thousand Dollars
($50,000); or (ii) if the Approved Budget reflects a projected Net
Operating Loss, the amount by which the actual Net Operating Loss in
such year exceeds the Net Operating Loss projected in the Approved
Budget for such year by more than Fifty Thousand Dollars ($50,000).
The "Cap" shall mean fifty percent (50%) of the Incentive Fee actually
earned by Global in the applicable Contract Year. Notwithstanding the
foregoing, the Incentive Fee shall not be reduced to the extent Global's
failure to achieve the applicable benchmark is due to reasons outside
Global's reasonable control, such as a Force Majeure affecting the
Facility, or new operating or maintenance requirements imposed by the
City after finalization of the Approved Budget (The parties acknowledge
that items within Manager's control may include, but are not limited to,
bookings for conventions, tradeshows and corporate events 24 months
and in, and day to day routine maintenance of the Facility)."
ALL OTHER TERMS AND CONDITIONS OF THE CURRENT
MANAGEMENT AGREEMENT SHALL REMAIN IN EFFECT.
F:\INFO\$ALL\Max\TCD\MBCC\GS Term Sheet 2013 DRAFT.doc
5
RESOLUTION TO BE SUBMITTED
THIS PAGE INTENTIONALLY LEFT BLANK
lD MIAMIBEACH '':L,'
COMMISSION MEMORANDUM
TO: Mayor Mattie Herrera Bower and
FROM: Jimmy L. Morales, City Manager """"~-..,...:::::_
Jose Smith, City Attorney
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING THE SETTLEMENT AGREEMENT BETWEEN
SEVILLE ACQUISITION, LLC, AND THE CITY OF MIAMI BEACH, CONCERNING THE
PARTIAL DEMOLITION OF THE BOARDWALK AND THE CONSTRUCTION OF THE
BEACHWALK BEHIND THE MARRIOTT EDITION HOTEL AT 29TH STREET AND
COLLINS AVENUE, AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE SETTLEMENT AGREEMENT, AND AUTHORIZING THE CITY
MANAGER AND CITY ATTORNEY TO TAKE SUCH ACTIONS AS MAY BE
NECESSARY TO CARRY OUT THE INTENT HEREOF.
RECOMMENDATION
The City Manager and City Attorney recommend the adoption of the resolution approving the
settlement agreement.
BACKGROUND
During the Dr. Stanley Sutnick Citizen's Forum, at the February 6, 2013 Commission meeting, a
motion was made and approved by acclamation giving the Administration direction that future
segments of the beachwalk should be elevated in order to have an ocean view. Following this
motion the City Commission referred discussion of boardwalk matters to the Land Use and
Development Committee.
Additionally, on October 9, 2012, the Historic Preservation Board passed a resolution encouraging
the Commission to consider the retention of the elevated wooden boardwalk and for the City to
engage the State in exploring the possibility of developing a process to allow the approval of the
elevated boardwalk structures.
At the April 23, 2013, Land Use and Development Committee meeting, a discussion of the
Boardwalk issue was held. A motion was adopted indicating that there was a consensus reached
on keeping the existing, raised boardwalk, and that priority is to be given to completing the
beachwalk link between 46 1hand 641h Streets, and then study the potential of adding a bike path at
grade, adjacent to the existing raised boardwalk. The Administration was directed to evaluate
existing projects that contemplate the removal of portions of the boardwalk, and report back to the
LUDC on progress.
At the May 81h Commission meeting, during the Dr. Stanley Sutnick Citizen's Forum,
representatives from the Seville Marriott project at 29 1h Street and Collins Avenue appeared and
spoke to the Commission about their impending development and the difficulty of changing course
with the treatment of the rear of their property if they were required to retain the Boardwalk after
Agenda Item ~ 1 D
Date '7-S-l3
Memo to Commission -Resolution Adopting Settlement Agreement -Seville v. CMB
June 5, 2013
Page 2 of5
designing their project to interface with a grade level beachwalk. The City Commission set a
special meeting for May 20, 2013 to discuss the matter further.
HISTORY
The wooden boardwalk was built in the mid-1980's and extended from the south end of Collins
Park at 21st Street to the north end of Indian Beach Park at 471h Street. The boardwalk is an
elevated wooden structure that lies on state lands but is owned and maintained by the City. The
boardwalk is 12 feet wide and is dedicated solely to pedestrian use and for safety does not allow
for use by bicyclists.
The City of Miami Beach is developing a series of bicycle/pedestrian/greenway projects called the
Atlantic Greenway Network (AGN). The AGN will consist of two main trail systems: the beachwalk,
which extends in a north/south direction between the erosion control line and the dune system, and
the neighborhood trails, which extends in all directions through the south, middle, and north beach
neighborhoods. The existing boardwalk is not part of the AGN because its current width does not
allow for safe bicycle and pedestrian joint use. However, the beachwalk projects consist of on-
grade, ADA accessible pathways that support bicycle use and other recreational activities that are
in line with the goals of the AGN.
Past & Current Projects
In 2009, during the development of theW-Hotel, the boardwalk fronting this property was removed
and replaced with pavers from 21st Street to 23rd Street. The developer designed, constructed, and
partially funded 885 feet of beachwalk east of the W-Hotel and Collins Park and on the 22nd Street-
end. The total project cost was $1,107,225. The developer's construction cost was $582,225 plus
another $275,000 in Right-of-Way fees that the City applied to the project. The City contributed the
remaining $250,000 toward the project.
In October 2012, the City began the removal of the existing elevated boardwalk and replacement
with approximately 950 feet of an on-grade paver pathway from the south property line of the Eden
Roc Hotel (approximately 45th Street) to the north terminus of the wooden boardwalk at
approximately 47th Street. Construction is anticipated to be complete June 2013. Eden Roc
funded the permitting and design of the beachwalk. The total construction cost for this project is
$1,063,550, which is funded through $704,000 from a Florida Department of Transportation grant
and $359,550 from the City.
Committed Private Development Projects
The Planning Department, as part of the development review process, has accepted voluntary
proffers from a number of upland properties that are adjacent to the boardwalk for them to assist in
the development of segments of a public beachwalk. The Fontainebleau, Ocean Grand Hotel,
Versailles Project, Saxony Project, Seville Project, and the Perry Hotel have all committed or are in
negotiations with the City to construct or fund the construction of a beachwalk for the public benefit.
On May 20, 2013 the City Commission voted to allow the Perry Hotel to remove the boardwalk
behind that property (23rd -241h Street). The Saxony Hotel Project is currently under construction
and we have reached out to their representatives.
Comprehensive Plan
The 2025 Miami Beach Comprehensive Plan was adopted by the City Commission on April 13,
2011 and became effective July 1, 2011. Pursuant to the policy adopted by the City Commission
as part of the 2025 Miami Beach Comprehensive Plan, the Administration has continued to
implement the beachwalk and baywalk projects in order to further the City's vision of a continuous
on-grade recreational path running north/south along the coast linking the City's South, Middle, and
Memo to Commission -Resolution Adopting Settlement Agreement~ Seville v. CMB
June 5, 2013
Page 3 of5
North Beach Neighborhoods. As recently as December 2012, for example the City Commission
approved a deal with the developer of the Saxony Hotel site to replace the Boardwalk from 32nd
Street to 36 1h Street.
Beachfront Management Plan & Atlantic Greenway Network
The City's Beachfront Management Plan with the State of Florida also lists the development of the
AGN as a management activity that enhances the natural resource value and/or public recreation
value for which the lands were acquired. The Beachfront Management Plan states that the AGN
serves to help conserve the dune ecosystem and provide significant economic and social benefit
by creating a continuous coastal network for alternative transportation and community
enhancement.
This vision was also documented in the City's Atlantic Greenway Network Master Plan adopted by
City Commission on October 17, 2007. As such, it has been the City's policy that as oceanfront
properties redevelop the Planning Department, as part of the development approval process,
negotiates with private property owners to remove the elevated structure where one exists and to
construct an on~grade beachwalk that can safely accommodate bicyclists and pedestrians.
Reversing this policy would mean the City would incur the full costs of the Beachwalk at some
future date if the Boardwalk were destroyed by storm or decay.
The City has already made a substantial investment in the development of the AGN. Florida
Department of Transportation (FOOT) funds are available for alternative transportation facilities
that improve mobility. To date, the City has obtained more than $6,000,000 in funding from FOOT
to design and construct the coastal portion of the AGN. These funds are contingent upon
establishing an alternative transportation corridor that is accessible by non-motorized vehicles
(bikes, skate boards, roller blades, etc) as well as pedestrians.
Other Considerations
Although statements have been made that the State required removal of the Boardwalk, the reality
is that there were a series of policy considerations that informed the City's policy. First, residents
had expressed security concerns. Individuals often loiter beneath the elevated boardwalk.
Homeless encampments can often go undetected for long periods of time. Secondly, there were
health issues. Large number of feral cats living under the boardwalk can lead to unsanitary
conditions that cause a public health concern. Third, there were safety issues with a degrading
wooden Boardwalk. Loose planks have lead to injuries and liability for the City. Fourth, the wooden
boardwalk does not provide connectivity for bicycles. Finally, the cost of repairing and maintaining
the wooden boardwalk far exceeds such costs for the beachwalk.
Permitting Requirements
All construction that occurs east of the Coastal Construction Control Line (CCCL) requires a
permit from the Florida Department of Environmental Protection (FDEP). The CCCL Permitting
Program goal is to protect the coastal system from improperly sited and designed structures which
can destabilize or destroy the beach and dune system. These standards may be more stringent
than those already applied in the rest of the coastal building zone because of the greater forces
expected to occur in the more seaward zone of the beach during a storm event.
During the CCCL permit application process, FDEP reviews a project's construction plans to
determine if the proposed design is a major or minor structure. No major structures can be
constructed east of the Erosion Control Line (ECL). In addition, during the permitting process
FDEP will request that the footprint of any structure (beachwalk or boardwalk) be within a given set
back from the ECL. Until plans are presented to FDEP they will not make a formal determination if
Memo to Commission -Resolution Adopting Settlement Agreement-Seville v. CMB
June 5, 2013
Page 4 of5
a structure is considered major or minor. The City has not presented FDEP with a plan to permit
any new boardwalk structures, thus at this time we do not have precedent on if a new or larger
boardwalk structure could be permitted. DEP has informally indicated however, that any widening
of the Boardwalk could not push eastward. Clearly, there are serious physical restrictions on any
widening.
Potential Options
On February 6, 2012, Commission directed Administration that future segments of the beachwalk
should be elevated in order to have an ocean view. On May 20, 2013 the City Commission held a
Special Meeting to discuss the Boardwalk/Beachwalk issue. At the meeting Staff identified four
potential alternatives for the boardwalk, including the option ultimately approved by Commission to
apply to DEP for construction of a raised beachwalk.
Note that the general figure that has been quoted for removal of the boardwalk and construction of
the at-grade beachwalk is approximately $1,000 per linear foot of beachwalk.
A group of residents that support the Boardwalk have come forward and suggested that the portion
of the Boardwalk behind the Seville be replaced by an at grade wooden walk. Several issues are
posed by this approach. It does not address the lack of view objections that were raised.
Significant maintenance and replacement costs will result from at grade wood in a Beach
environment. Warping and separation of the wood can also create ADA compliance issues as well
as challenge bikers and strollers. Use of a high grade composite wood will not be as soft a
substance for walkers.
PLANNING ANALYSIS
As mentioned above, several development projects have been approved with requirements for
removal of portions of the existing boardwalk and its replacement with an at-grade beachwalk. The
pending status of these projects is given below.
2301 Collins Avenue, Perry/One Hotel
2901 Collins Avenue, Seville/Edition Hotel
3301 Collins Avenue, Saxony Hotel
3425 Collins Avenue, Versailles Hotel
3651 Collins Avenue, Ocean Grande
4101 Collins Avenue, Crown
4441 Collins Avenue, Fontainebleau Hotel
4585 Collins Avenue, Eden Roc Hotel
Imminent Permit approval pending City
Imminent Permit approval pending City
Imminent Permit approval pending City
Imminent Permit approval pending City
Monetary amount to beachwalk only.
Not started; may be modified.
Boardwalk exists, not yet permitted for demo.
Boardwalk demo'd; beachwalk being installed
As was presented at the May 20, 2013 meeting, staff believes we need to take a holistic approach
to this issue, not piecemeal. Towards that end, we reiterate the proposal presented last time:
From 24th Street (starting just north of the Gansevoort/Perry, at Riviera Tower Condo) to 29th Street
Uust south of the Seville, ending at the Triton Towers Condo) the City could keep the wooden
boardwalk if desired, and still maintain connectivity, as there is roadway, Miami Beach Drive, which
is parallel and contiguous to this section of Boardwalk. Bicycle traffic (Atlantic Greenway Network)
could be fairly easily routed from the end of the paved beachwalk at 24th Street over to Miami
Beach Drive. The wooden boardwalk can be retained between 24th and 29th. This area is
overwhelmingly Condo apartments, and the City would be able to accommodate some of the
residents in this area that like the wooden Boardwalk. It would be a five block stretch of
undisturbed elevated wooden boardwalk that they can walk on, see the ocean, etc.
Memo to Commission -Resolution Adopting Settlement Agreement-Seville v. CMB
June 5, 2013
Page 5 of5
For those projects from 29 1h Street (Seville) north to 361h Street (the Versailles project), it must be
noted that staff is greatly concerned about the legal situation the City may find itself in if the
policies governing the Beachwalk project are suddenly reversed. The Seville, Saxony and
Versailles projects are all pending approval for their projects in the very near future, and will be
delayed significantly if plans need to be revised to reverse policy and scrap the installation of a
beachwalk and the retention of the boardwalk. Staff recommends allowing the beachwalk to
proceed in this stretch, in order to avoid the prospect of litigation with these pending projects, and
with the knowledge that this area is primarily hotels and not residential apartments.
North of 36th Street, the Ocean Grande project has proffered a monetary contribution to the
Beachwalk project, but no construction is required. Farther north, the Fontainebleau has also
proffered a monetary contribution, but no action on this proffer is imminent. In contrast, the Eden
Roc has already commenced the demolition of the Boardwalk behind their property and the parkin~
lot to the north. The proposal, therefore, would be to retain the Boardwalk from 36th Street to 4t
Street for the foreseeable future.
This plan may require additional modifications; however, Planning Department staff believes that it
represents a fair compromise. It would permit the group of residents between 24th and 29th to
have their existing wooden boardwalk remain, it would maintain the bicycle connectivity required to
implement the City's long term mobility vision, it would permit the hotel projects to move forward
without requiring major redesigns or sparking litigation, it keeps at least fairly large segments of
each facility without piecemealing it too much, and it would permit us the time to design a more
raised beachwalk that could accommodate walking and biking with a view of the ocean, if possible.
THE SETTLEMENT AGREEMENT
The Agreement between the Seville and the City allows the Seville to proceed to partially demolish
the boardwalk, between 291h and 30th Streets, based upon their need to continue construction in
the rear of their property, as contemplated by their phasing plan. As a precondition of the permit,
they have agreed to provide an ADA compliant MOT from the time of demolition until the
beachwalk construction is completed rejoining the north-south boardwalk-beachwalk connection.
The Seville has agreed to address the issues of concern raised to the City Commission by users of
the boardwalk, namely to maintain a view to the ocean, and to attempt to provide a more user
friendly surface, by submitting amended applications to the Florida Department of Environmental
Protection ("DEP"). The applications would seek to raise the elevation of this segment of the
beachwalk approximately one to two feet, to provide a view to the ocean, and to have the DEP
consider alternate surfaces for the beachwalk, including wood and a jogger friendly surface. The
Seville proposes that it pursue the alternate permitting until December 1, 2013, and accounting for
a one week grace period for imminent action by the DEP, after which it would be allowed to
construct the beachwalk according to its present proposed plans.
CONCLUSION
The City Manager and City Attorney recommend the adoption of the resolution approving
the settlement agreement.
JLM/JS/~!!tRGL
T:\AGENDA\2013\June 5\Seville settlement agreement memo 6-5-13.docx
RESOLUTION NO. ___ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A
SETTLEMENT AGREEMENT BETWEEN SEVILLE
ACQUISITION, LLC, AND THE CITY OF MIAMI BEACH,
CONCERNING THE PARTIAL DEMOLITION OF THE
BOARDWALK AND THE CONSTRUCTION OF A BEACHWALK
BEHIND THE MARRIOTT EDITION HOTEL AT 29TH STREET
AND COLLINS AVENUE, AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE SETTLEMENT AGREEMENT,
AND AUTHORIZING THE CITY MANAGER AND CITY
ATTORNEY TO TAKE SUCH ACTIONS AS MAY BE
NECESSARY TO CARRY OUT THE INTENT HEREOF.
WHEREAS, replacement of the wooden boardwalk and construction of an
at-grade paver beachwalk east of the Erosion Control Line on the State-owned
beach west of the dune has been a policy of the City for at least the last decade,
an adopted policy of the City's Comprehensive Plan, and of the Atlantic
Greenway Network, and a goal of the Administration and City Land Use Boards
as part of their review of abutting projects; and
WHEREAS, the policy has been predicated upon the notion that the
wooden boardwalk has a limited life span, and that while the State would allow
repairs, it would not allow expansion or replacement, and given the opportunities
provided by private development abutting the boardwalk for its replacement, the
City pursued private participation in the replacement effort; and
WHEREAS, the design and degradation of the boardwalk contributed to
personal injuries to users, and undesirable use by criminals, the homeless and
feral cats; and
WHEREAS, the Seville has proffered the construction of the at-grade
paver beachwalk between 29 1h and 30 1h Streets as part of its reconstruction,
renovation and restoration of the historic Seville Hotel at 29 1h Street and Collins
Avenue; and
WHEREAS, the City has approved such construction through Planning
Board, Historic Preservation Board, and Board of Adjustment orders; and
WHEREAS, the Seville has adopted a construction phasing plan that
requires access through the site where the boardwalk is presently located, and
therefore is concerned about the timing of its commencement of the demolition of
the boardwalk; and
WHEREAS, the City Commission has expressed concerns about the
demolition of the boardwalk, following numerous citizen complaints; and
WHEREAS, the City Commission has requested clarification of the State
policy regarding repair, expansion and replacement of the boardwalk, though
such clarification has resulted in a delay of issuance of approvals to commence
demolition to the Seville; and
WHEREAS, the Seville has also been requested to submit additional
material to supplement its plans for demolition and construction, including an
ADA compliant means of travel ("MOT") to ensure public access between the
boardwalk north and south of the demolition and construction areas, and such
MOT is still in discussion between the Seville and City staff and has either not as
yet been submitted, or if submitted, is under review or has just been approved;
and
WHEREAS, the parties have been drafting and negotiating a Settlement
Agreement to permit the Seville to proceed with the demolition of the boardwalk
to accomplish its phasing plan, but to allow time to investigate alternatives for
construction of the beachwalk to be pursued so that solutions to the concerns
and complaints discussed above can be explored, and have presented that
Settlement Agreement to the City Commission for consideration; and
WHEREAS, this settlement, without admitting liability, allows the parties to
protect their respective interests and concerns while moving forward based on
the expectations and needs of all persons and entities concerned; and
WHEREAS, for the foregoing reasons, among others, the City Attorney
and City Manager recommend that the City Commission approve the settlement,
authorizing the Mayor and City Clerk to execute the Settlement Agreement,
subject to such further minor modifications as may be necessary for the best
interests of the City that are acceptable to the City Manager and the City
Attorney, and to authorize the City Manager and the City Attorney to take such
further actions as may be necessary to accomplish the intent hereof.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission approve the Settlement Agreement with Seville
Acquisition, LLC, and authorizing the Mayor and City Clerk to execute the
Settlement Agreement in such final form as the City Manager and City Attorney
approve, and authorizing the City Manager and City Attorney to take such further
actions as may be necessary to accomplish the intent hereof.
PASSED and ADOPTED this __ day of _______ , 2013.
2
PASSED and ADOPTED this __ day of _______ , 2013.
ATTEST:
CITY CLERK
T:\AGENDA\2013\June 5\Sevi!!e Settlement Agreement reso.docx
3
MAYOR
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
r-LJ." ~
R7 ~ Resolutions
R7E A Resolution Consenting To And Confirming The Appointment Of David Martinez
As The Acting Director Of The Office Of Capital Improvement Projects For The
City Of Miami Beach.
(Human Resources)
(Memorandum to be Submitted in Supplemental)
Agenda Item R7 E
Date (:;,-S"-13
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JOSE SMITH, CITY ATTORNEY
OFFICE OF THE CITY ATTORNEY COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower
Members of the City Commission
CC: Jimmy Morales, City Manager
FROM: Jose Smith, City Attorn
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE AT ITS MAY 20, 2013 MEETING REGARDING
HOUSEKEEPING AMENDMENTS TO CHAPTER 38 OF THE CITY
CODE CONCERNING EARLY VOTING, ACCEPTANCE OF RUN-OFF
ELECTION RETURNS, AND PETITIONS.
Pursuant to the request of the City Attorney, the City Commission referred
proposed housekeeping amendments to Chapter 38 of the City Code, entitled
"Elections," to the Neighborhood/Community Affairs Committee.
At its May 20, 2013 meeting, the Neighborhood/Community Affairs
Committee considered and unanimously recommended that the proposed
amendments, which concern early voting procedures, the acceptance of election
returns, and petitions, be submitted to the City Commission for its consideration.
Therefore, pursuant to Section 2-13(b) of the City Code, the above-
referenced Resolution is submitted for consideration by the Mayor and the City
Commission. The Resolution accepts the May 20, 2013 recommendation of the
Neighborhood/Community Affairs Committee for the City Commission to consider
the proposed Ordinance.
JS/DT/mmd
F:\A TTO\TURN\COMMMEMO\Commission memo regarding resolution accepting recommendation of NACA re ·Chapter
38.docx
Agenda Item R 7 f=-
Date (o-'5"-B
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE AT ITS MAY 20, 2013 MEETING REGARDING
HOUSEKEEPING AMENDMENTS TO CHAPTER 38 OF THE CITY
CODE CONCERNING EARLY VOTING, ACCEPTANCE OF RUN-OFF
ELECTION RETURNS, AND PETITIONS.
WHEREAS, at its December 12, 2012 meeting, the Miami Beach City Commission
referred proposed amendments to Chapter 38 of the City Code proposed by the City Attorney's
Office to the Neighborhood/Community Affairs Committee; and
WHEREAS, on May 20, 2013 the Neighborhood/Community Affairs Committee
considered the City Attorney's proposed amendments to Chapter 38 of the City Code which
concerned housekeeping amendments regarding early voting, the acceptance of run-off election
returns, and petitions; and
WHEREAS, the Neighborhood/Community Affairs Committee unanimously
recommended that the proposed amendments to Chapter 38 be presented to the City
Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Neighborhood/Community Affairs
Committee to consider the proposed amendments to Chapter 38 of the Miami Beach City Code.
PASSED and ADOPTED this __ day of June, 2013.
ATTEST:
Rafael E. Granado, City Clerk
Matti Herrera Bower
Mayor
F:\A TTO\TURN\RESOS\Housekeeping Amendments re Early voting.docx
APPROVED AS TO
FORM & LANGUAGE
& FOR ECUTION
~· L ... '·~ ~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution accepting the recommendation of the Neighborhood/Community Affairs Committee at
its April 29, 2013 Meeting to Consider an Ordinance addressing unexpected vacancies on the City's
Land Use Boards, and including notice and waiting period provisions for the filling of such vacancies.
Key Intended Outcome Supported:
Increase satisfaction with neighborhood character. Increase satisfaction with development and growth
management across the City. Process improved through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
Pursuant to a referral by Commissioner Deede Weithorn at the March 13, 2013 City Commission
meeting, the matter of unexpected vacancies on the City's Land Use Boards was referred to the
Neighborhood/Community Affairs Committee.
Following a discussion at the April 29, 2013 meeting of the Neighborhood/Community Affairs
Committee, an Ordinance to address unexpected vacancies on the City's Land Use Boards was
unanimously recommended, and the City Attorney's Office was directed to draft an Ordinance to be
considered by the City Commission on June 5, 2013 that would include notice and waiting period
provisions for the filling of such vacancies.
The proposed Ordinance, with the corresponding memorandum, is included herein as Item R5F.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
This item was heard on April 29, 2013 by the Neighborhood/Community Affairs Committee. The
Committee unanimously directed the City Attorney's Office to draft proposed legislation for the June
5, 2013 Commission Meeting addressing such unexpected vacancies.
Financial Information:
Source of Amount
Funds: 1 N/A
D 2
3
OBPI Total
-
Financial Impact Summary:
-·
Cit Clerk's Office Le islative Trackin
Rafael E. Granado I Debora Turner
Si n-Offs:
Department Directo~" Assistant City Manager
REG
T:\AGENDA\2013\June 5\Board Vacancies -summary Approve Committee Action.docx
MlAMIBEACH
Account
City Manager
AGENDA ITEM _P\~7,..::::&-:.._· _
DATE __;"~~-s-_~ '----'13_
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and Me
FROM: Jimmy L. Morales, City Manager .-u---,__ __
Date: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT ITS APRIL 29, 2013
MEETING TO CONSIDER AN ORDINANCE ADDRESSING UNEXPECTED
VACANCIES ON THE CITY'S LAND USE BOARDS, AND INCLUDING NOTICE AND
WAITING PERIOD PROVISIONS FOR THE FILLING OF SUCH VACANCIES.
RECOMMENDATION
Adopt the Resolution.
FUNDING
N/A
BACKGROUND
Pursuant to a referral by Commissioner Deede Weithorn at the March 13, 2013 City Commission
meeting, the matter of unexpected vacancies on the City's Land Use Boards was referred to the
Neighborhood/Community Affairs Committee.
Following a discussion at the April 29, 2013 meeting of the Neighborhood/Community Affairs
Committee, an Ordinance to address unexpected vacancies on the City's Land Use Boards was
unanimously recommended, and the City Attorney's Office was directed to draft an Ordinance to be
considered by the City Commission on June 5, 2013, that would include notice and waiting period
provisions for the filling of such vacancies.
The proposed Ordinance, with the corresponding memorandum, is included herein as item R5F.
The proposed Ordinance provides that when filling special vacancies occurring prior to the end of a
member's term on the Board of Adjustment, Planning Board, Design Review Board and Historic
Preservation Board, the City Clerk must provide public notice of the vacancy and the Commission
cannot fill the vacancy for at least ten (1 0) business days after the newspaper publication of the
notice of special vacancy. The proposed Ordinance allows for the temporary filling of a special
vacancy if the City Commission finds that an emergency exists.
CONCLUSION
The Administration requests that the Mayor and City Commission accept the recommendation of the
Neighborhood/Community Affairs Committee for the City Commission to consider an Ordinance to
address unexpected vacancies on the City's Land Use Boards.
T:\AGENDA\2013\June 5\Board Vacancies Approve Committee Action-memo.doc
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE AT ITS APRIL 29, 2013 MEETING TO
CONSIDER AN ORDINANCE ADDRESSING UNEXPECTED
VACANCIES ON THE CITY'S LAND USE BOARDS, AND INCLUDING
NOTICE AND WAITING PERIOD PROVISIONS FOR THE FILLING OF
SUCH VACANCIES.
WHEREAS, pursuant to a referral by Commissioner Deede Weithorn at the March 13,
2013 City Commission meeting, the matter of unexpected vacancies on the City's land use
Boards was referred to the Neighborhood/Community Affairs Committee; and
WHEREAS, following a discussion at the April 29, 2013 meeting of the
Neighborhood/Community Affairs Committee, an ordinance to address unexpected vacancies
on the City's land use Boards was unanimously recommended and the City Attorney's Office
was directed to draft an ordinance to be considered by the City Commission that would include
notice and waiting period provisions for the filling of such vacancies.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Neighborhood/Community Affairs
Committee for the City Commission to consider an ordinance to address unexpected vacancies
on the City's land use Boards.
PASSED and ADOPTED this ___ day of June, 2013.
ATTEST:
Rafael E. Granado, City Clerk
Matti Herrera Bower
Mayor
APPROV!-::: D J\S TO
FOH 8:1/'
&FOR
///
"""'"'..,_,..-"'---""""
(1/
\.
F:\A TTO\TURN\RESOS\NCAC recommendationSpecial Vacancies.docx
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R9
NEW BUSINESS
AND
COMMISSION REQUESTS
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, ~.miamibe_g.clJ£L.gm:
OFFICE OF THE CITY CLERK, Rafael Granado, City Clerk
Tel: (305) 673-7 411, Fax: (305) 673-7254
Email CityCierk@miamibeach.gov
COMMISSION MEMORANDUM
To:
From:
Date:
Subject:
Mayor Matti Herrera Bower and Me
Jimmy L. Morales, Cily Manager
June 05, 2013
BOARD AND COMMITTEES
ADMINISTRATION RECOMMENDATION:
That appointments be made as indicated.
ANALYSIS:
bers of the ~mission
Attached are the applicants that have filed with the City Clerk's Office for Board and
Committee appointments.
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Affordable Housing Advisory
Committee
Bicycle-Pedestrian Facilities Advisory
Committee
Committee for Quality Education in
MB
Debarment Committee
11
7
15
7
City Commission 2 Page 2
Commissioner Deede Weithorn Page 6
Commissioner Ed Tobin
Commissioner Jonah M. Wolfson
Commissioner Jorge Exposito
Commissioner Michael Gongora Page 12
Commissioner Jorge Exposito Page 19
Mayor Matti Herrera Bower
We are .;ommitted to providing exc;llent public service and safety to all who live, work and play in ot Agenda Item R9 A-
Date t, -5~t3
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Design Review Board
Disability Access Committee
Golf Advisory Committee
Health Advisory Committee
Miami Beach Commission For
Women
Miami Beach Cultural Arts Council
Parks and Recreational Facilities
Board
Personnel Board
Police Citizens Relations Committee
Production Industry Council
Safety Committee
7 City Commission
14
12
11
21
11
10
10
17
7
14
Commissioner Jonah M. Wolfson
Commissioner Michael Gongora
City Commission
Commissioner Deede Weithorn
Commissioner Ed Tobin
City Commission
Commissioner Jerry Ubbin
City Commission
Commissioner Michael Gongora
Mayor Matti Herrera Bower
Commissioner Jorge Exposito
Mayor Matti Herrera Bower
Page 20
Page 22
Page 26
Page 27
Page 36
Page 37
Page 43
3 Page 44
Page 47
Page 49
Page 50
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Single Family Residential Review 3 Jimmy Morales, City Manager 3 Page 51
Panel
Waterfront Protection Committee 10 Commissioner Deede Weithorn 1 Page 58
Attached is breakdown by Commissioner or City Commission:
.. ,. .. · ......
Board and Committees Current Members
Ad Hoc Charter Review and Revision Board 2012-28072
Composition:
Pursuant to Miami Beach City Charter Section 8.01, the Charter shall be reviewed ten (10) years from
November 3, 1993 and each tenth year thereafter.
The board to be compsed of seven (7) members who shall be a direct appointment of the individual
City Commissioners and the Mayor, and whose term shall commence on January 1, 2013 and expire
on January 1, 2014 (subject to earlier or later sunset by the City Commission).
The Board's powers of review shall include submittal of a report to the City Commission by June 1,
2013, which report shall include any recommendations concerning propposed amendments to the
City's Charter.
City Liaison: Rafael E. Granado
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
Aaron Peri)' 1/1/2014 Commissioner Jerry Libbin
Alex Fernandez 1/1/2014 Commissioner Deede Weithorn
Jacqueline Lalonde 1/1/2014 Commissioner Michael Gongora
Richard Preira 1/1/2014 Commissioner Jonah M. Wolfson
Richard (Rick) Kendle 1/1/2014 Commissioner Ed Tobin
Scott Diffenderfer 1/1/2014 Commissioner Jorge Exposito
Stephen Zack 1/1/2014 Mayor Matti Herrera Bower
Board and Committees Current Members
Affordable Housing Advisory Committee Sec. 2-167
Composition:
The committee shall consist of eleven (11) voting members with two (2) year terms appointed at
large by a majority vote of the Mayor and City Commission:
One citizen:
1) actively engaged in the residential home building industry in connection with affordable housing;
2) actively engaged in the banking or mortgage banking industry in connection with affordable
housing;
3) two at-large who have resided in one of the city's historic districts for at least one year, and have
demonstrated interest and knowledge in urban design and the preservation of historic buildings.
4) actively engaged as a for-profit provider of affordable housing;
5) actively engaged as a not-for-profit provider of affordable housing (Housing Authority member);
6) actively engaged as a real estate professional in connection with affordable housing;
8) actively serving on the local planning agency pursuant to Florida Statute§ 163.3174 (Planning
Board member);
9) who resides within the jurisdiction of the local governing body making the appointments;
10) who represents employers within the jurisdiction;
11) who represents essential services personnel as defined in the local housing assistance plan.
Members of the Loan Review Committee, members of the Community Development Advisory
Committee (CDAC), Planning Board and Miami Beach Housing Authority may be appointed to fill any
of the eleven (11) categories and serve as ex-officio voting members on this committee. If due to
conflict of interest by prospective appointees, or other reasonable factor, the City is unable to appoint
a citizen actively engaged in these activities in connection with affordable housing, a citizen engaged
in the activity without regard to affordable housing may be appointed.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http://miamibeachfl.gov/cityclerk/scroll.aspx?id=72497. Alternatively, the Releases can be found by
going to the City's main portal located at http://miamibeachfl.gov; and under the CITY MEETINGS
section, located on the right hand side of the webpage, click on the "Agenda -Agenda Archive" link;
thereafter choose the first listed Commission meeting, and click on City Commission At-Large
Nominations.
City Liaison: Richard Bowman
Vacancy:
Members:
Name
Amy
Arian
Charles
To replace (6) Not for Profit
Stephanie Berman
To replace Robert (1) Res. Home Bldg.
Sa land
Last Name
Perry
Adorno
Urstadt
Position/Title
(11) Rep. Essential Serv.
(9) Res. Juris Local Govt
(8) Local Plann. Bd.
12/31/2014 City Commission
12/31/2014 City Commission
Term Ends: Appointed by:
12/31/2013 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
Term Limit:
12/31/17
12/31/17
12/31/17
Board and Committees Current Members
David Smith
Guy Simani
Jeremy Glazer
Juan Rojas
Mark Wahl
Muayad Abbas
Applicants
Andrew Fischer
Britta Hanson
Gotlinsky Barbara
Karen Fryd
Prakash Kumar
Friday, May 17, 2013
(3) Rep. Labor Home Bid.
(10) Rep. Empl. With/Juris.
(4) Low-Income Adv
(2) Banking/Mortgage
(7) Real Estate Prof.
(5) For Profit
Position/Title
12/31/2014 City Commission 12/31/14
12/31/2013 City Commission 12/31/17
12/31/2013 City Commission 12/31/17
12/31/2014 City Commission 12/31/16
12/31/2013 City Commission 12/31/17
12/31/2014 City Commission 12/31/17
Applicants Position/Title
---··~-·----· .. ···---····-·-""'_"_
Barbara Gotlinsky
Dr. Barry Ragone
Julio Lora
Marie Towers
Ryan Homan
Board and Committees Current Members
Art in Public Places
Composition:
Two (2) year term.
Appointed by a minimum of 4 votes.
Sec. 82-561
Seven (7) members to be appointed by a majority of the entire City Commission, and who shall
possess a high degree of competence in evaluation of art history and architectural history, art,
architecture, sculpture, painting, artistic structure design and other appropriate art media for display
or integration in public places.
City Clerk's Note: Please see the "Agenda-Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda-Agenda Archives is located on the website at
http://miamibeachfl.gov/cityclerkjscroll.aspx?=72497. Alternatively, the Release can be found by
going to the City's main portal located at http:/ /miamibeachfl.gov; and under the CITY MEmNGS
section, located on the right hand side of the webpage, click on the "Agenda -Agenda Archives" link;
thereafter choose the first listed Commission meeting, and click on City Commission At-Large
Nominations.
City Liaison : Dennis Leyva
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit: _,_. _ _, _______ ,,.
James Lloyd 12/31/2014 City Commission 12/31/16
Janda Wetherington 12/3112014 City Commission 12/31116
Lisa Austin 12131/2013 City Commission 12131117
Lisette Olemberg-1213112013 City Commission 12131114
Goldstein
Megan Riley 12/3112014 City Commission 12131116
Patricia Fuller 12/31/2013 City Commission 02/31118
Susan Caraballo 12/31/2014 City Commission 02131118
Applicants Positionffitle Applicants Position/Title
Adrian Gonzalez Ana Cordero
Annette Fromm Antoinette Zel
Christina LaBuzetta Cindy Brown
Claire Warren Cyn Zarco
Dale Stine David Lombardi
Elizabeth Schwartz Emma DeAibear
Francis Trullenque Jonathan Porcelli
Kathleen Kowall Leslie Tobin
Lisa Austin Maria Rodriguez
Mark Alhadeff Merri Mann
Michelle Ricci Molly Leis
Nicole Doswell Rosemarie Murillo Likens
Silvia Ros Zoila Datorre
'~-1!' ~~,·=·,,._;-~""'"'··"" ~-~"'~"'"'·~~;~w""'' ""''""':; ,w·w,;'"'':--"'•-, ·;t·'~ . .,,... <./.<( • """h"''·'""'" -'""'"'"A'l<'».l,1•'''"""-'"'~~"'""'' "'·~, •• .,,,.,.,. ,n'"
Friday, May Ji, 2013
Board and Committees Current Members
Beautification Committee Sec. 2-36
Composition:
Eight (8) members, seven (7) of whom shall be direct appointees by the Mayor and City
Commissioners. The chairperson of the Mayor's Ad Hoc Garden Center and Conservatory Advisory
Committee or designee who shall serve as a non-voting ex-officio member.
City Liaison: John Oldenburg
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
---~---·-'
Daniel Nixon 12/31/2013 Commissioner Deede We'1thorn 12/31/15
Lidia Resnick 12/31/2013 Commissioner Michael Gongora 12/31/17
Lucero Levy 12/31/2013 Commissioner Jorge Exposito 12/31/17
Maria Koller 12/31/2014 Commissioner Jonah M. Wolfson 12/31/15
Moni Cohen 12/31/2014 Commissioner Jerry Libbin 12/31/18
Silvia Rotbart 12/31/2014 Mayor Matti Herrera Bower 12/31/14
Terry Blechman 12/31/2013 Commissioner Ed Tobin 12/31/18
Ex-officio Chair of Mayor Ad-Hoc Garden Center
Applicants
Amy Rabin
Christopher Todd
Daniel Novela
Dina Dissen
Flavia Lowenstein-Eiortegui
Kay Coulter
Marina Novaes
Michelle Ricci
Peter Vallis
Steven Gonzalez
Friday,
Position/Title Applicants
Ana Cordero
Cindy Brown
Darin Feldman
Dr. Corey Narson
Francinelee Hand
Lily Furst
Marivi Iglesias
Mitchell Korus
Rabbi Daniel Sherbill
Tiva Leser
Position/Title
Board and Committees Current Members
Bicycle-Pedestrian Facilities Advisory Committee 2013-3793
Composition:
The purpose of the Bicycle-Pedestrian Facilities Advisory Committee is to improve the lives of
residents and visitors by promoting the development, sound management, and use of public facilities
dedicated to bicycles and pedestrians in the City of Miami Beach and to make recommendations, as
appropriate, to the City Commission and the City Administration.
The powers and duties of the committee shall be to provide advisory recommendations regarding the
use, operation, management, and development of public bicycle and pedestrian facilities to the City
Commission for such action as the City Commisison may deem appropriate.
The Committee shall be composed of seven (7) members, each of whom shall be a voting member
who has demonstrated a high degree of interest, participation, and/or expertise in matters relating to
facilities for bicycles and pedestrians in the City. The Mayor and City Commissioners shall each make
one direct appointment to the committee.
City Liaison: Jose Gonzalez
Vacancy:
Members:
Name
Ada
Colby
Frederick
Charles
Last Name
Llerandi
Reese
Sake
Position/Title
12/31/2013 Commissioner Jonah M. Wolfson
12/31/2014 Commissioner Jorge Exposito
12/31/2013 Commissioner Ed Tobin
12/31/2014 Commissioner Deede Weithorn
Term Ends: Appointed by: Term Limit:
12/31/2013
12/31/2013
12/31/2014
Mayor Matti Herrera Bower 12/31/20
Commissioner Michael Gongora 12/31/20
Commissioner Jerry Libbin 12/31120
·----------------·------··-·--·---.. ··------------·-------·-·--·--·-... ---
""''' •"<o,• '-'-'%-''•<-~ ,• '> •
Thursday, May 23, 2013 Page 6 of 59
Board and Committees Current Members
Board of Adjustment
Composition:
Two (2) year term.
Appointed by a 5/7th vote.
RSA 1-2 Sec 118-
1"l1
Seven (7) voting members composed of two members appointed as citizens at-large and five
members shall be appointed from each of the following categories (no more than one per category),
namely: Law, Architecture, Engineering, Real Estate Development, Certified Public Accountant,
Financial Consultation, and General Business. The members representing the professions of law,
architecture, engineering and public accounting shall be duly licensed by the State of Florida; the
member representing general business shall be of responsible standing in the community; the
member representing the field of financial consultation shall be a Certified Public Accountant,
Chartered Financial Analyst, Certified Financial Planner, a Chartered Financial Consultant or
investment advisor registered with the Securities and Exchange Commission, or someone recognized
as having similar credentials and duly licensed by the State of Florida.
Members shall be appointed for a term of two years by a five-seventh vote of the city commission.
Members of the Board of Adjustment must be either residents of or have their principal place of
business in Miami Beach; provided, however, that this amendment shall not affect the term of existing
members of the Board of Adjustment.
Please see the "Agenda -Agenda Archives" for the continuously updated Releases of City Commission
At-Large Nominations listing current information about which applicants have actually been
nominated. The Agenda -Agenda Archives is located on the website at
http:/ /m iamibeachfl.gov I cityclerk/scroll.aspx?= 72497. Alternatively, the Releases can be found by
going to the City's main portal located at http://miamibeachfl.gov; and under CITY MEmNGS section,
located on the right hand side of the webpage, click on the "Agenda -Agenda Archives" link;
thereafter choose the first listed Commission Meeting, and click on City Commission At-Large
Nominations.
City Liaison: Antonieta Stohl
Members:
Name Last Name
'----·-----··---~-~---
Bryan Rosenfeld
Elsa Urquiza
Joy Malakoff
Lior Leser
Noah Fox
Richard Preira
Sherry Roberts
Alexander Annunziato
Avi Ciment
Dov Konetz
Gary Twist
Jessica Conn
Position/Title
CPA
At-Large
At-Large
Fin. Cons. TL 12/31/13
Real Estate Developer
Law
Gen. Business TL 12/31/13
Position/Title
Term Ends: Appointed by: Term Limit:
·----· ·---------------~-
12/3112013 City Commission 12/31/15
12/31/2013 City Commission 12/31117
12/31/2014 City Commission 12/31/16
12/31/2013 City Commission 12/31/13
12/31/2014 City Commission 12/31/18
12/31/2014 City Commission 12/31/16
12/31/2013 City Commission 12/31/13
Applicants
Anthony Atala
Brian Ehrlich
Gabriel Paez
Guy Simani
Jonathan Beloff
Position/Title
'* ,,-,.,,~A'-"~ .,., :r, """-'"-"C<'•,>-,...,. -~'--"'"•1/• ."''>-Yo't'-"'1'•
7 of 59 (Continued. ...
Board and Committees Current Members
Josh Gimelstein
Micky Ross Steinberg
Robert Newman
Scott Needelman
Friday, May 17,2013
Michael Bernstein
Muayad Abbas
Roberta Gould
Board and Committees Current Members
Budget Advisory Committee Sec. 2-44
Composition:
Nine (9) members. Seven (7) direct appointments with Mayor and each Commissioner making one
(1) appointment.
Two (2) at-large appointments:
one (1) certified public accountant and
one (1) for a financial advisor.
Please see the "Agenda -Agenda Archives" for the continuously updated Releases of City Commission
At-Large Nominations listing currnet information about which applicants have actually been
nominated. The Agenda-Agenda Archives website is located at
http://miamibeachfl.gov/cityclerk/scroll.aspx?id=72497
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter choose the first listed Commission
meeting 1 and click on City Commission At-Large Nominations.
City Liaison: Kathie Brooks
Members:
Name Last Name
Antonio Hernandez Sr.
David Lancz
Dushan Koller
Jack Benveniste
Jacqueline Lalonde
John Gardiner
laurence Herrup
Marc Gidney
Stephen Hertz
Applicants
David Richardson
Eric Lawrence
Gregory Carney
John Bowes
Lance Richardson
Noah Fox
Regina Suarez
Position/Title
Financial Adv.
C. P. A.
Position/Title
Term Ends: Appointed by: Term Limit:
12/31/2013 Commissioner Jorge Exposito 12/31/16
12/31/2014 Commissioner Deede Weithorn 12/31/18
12/31/2013 Commissioner Jonah M. Wolfson 12/31/15
12/31/2013
12/31/2014
12/31/2014
12/31/2013
12/31/2014
12/31/2014
Applicants
Dwight Kraai
Gerhard Rima
Jared Plitt
John Gardiner
Lisa Ware
Mayor Matti Herrera Bower
City Commission
Commissioner Jerry Libbin
Commissioner Michael Gongora
City Commission
Commissioner Ed Tobin
Position/Title
Oliver Oberhauser
Rima Gerhard
12/31/15
12/31/16
12/31/16
12/31/17
12/31/14
12/31/16
Board and Contntittees Current Members
Capital Improvements Projects Oversight Committee 2-190-127
Composition:
The Capital improvement projects oversight committee shall consist of nine (9) voting members, eight
(8) of whom shall be appointed by the city commission as a whole (at-large-appointees), and one (1)
member appointed by the Mayor or designee, and one (1) non-voting ex-officio member selected from
three nominees. The membership of the committee shall further be comprised as follows:
1. The mayor or his/her designee, who shall sit as a voting member of the committee, and shall also
serve as chair person of the committee;
2. At least two (2) members shall be selected with experience in one of the following technical fields:
a. engineering;
b. architecture and/or landscape architecture; or historic preservation;
3. At least two (2) members shall be selected with experience in one of the following technical fields:
a. construction/general contractor; or
b. developer;
4. Two (2) members shall be selected with experience in the following technical field and/or the
following category:
a. capital budgeting and/or finance; or
b. citizen-at-large; and
5. The remaining two (2) members shall be selected from any of the technical experience categories
set forth in subsections (2) or (3) above.
6. One (1) non-voting ex-officio member shall be either a member of the disabled community or a
person with special knowledge of Americans with Disiabilities Acts (ADA) issues in order to provide
accessibility-related input to the committee.
Please see the "Agenda -Agenda Archives" for the continuously updated Releases of City Commission
At-Large Nominations listing current information about which applicants have actually been
nominated. The Agenda -Agenda Archives is located at
http://miamibeachfl.gov/cityclerkjscroll.aspx?=72497. Alternatively, the Releases can be found by
going to the City's main portal located at http://miamibeachfl.gov; and under the CITY MEETINGS
section, located on the right hand side of the webpage, click on the "Agenda -Agenda Archives" link;
thereafter choose the first listed Commission meeting and click on City Commission At-Large
Nominations.
City Liaison: Fernando Vazquez
Members:
Name Last Name
Brian Ehrlich
Cheryl Jacobs
Christina Cuervo
Dwight Kraai
Elizabeth Camargo
Position/Title
(C3) Developer
(C4) At-large
(C5) Developer TL 12/31/13
(2) Engineer TL 12/31/13
(C2) Architect TL 12/31/13
Term Ends: Appointed by:
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
flW~~'''"~""''"~,,-,,--,,~,~~>>~>
Term Limit:
12/31/14
12/31/18
12/31/13
12/31/13
12/31/13
Board and Committees Current Members
Robert
Saul
Stacy
Tony
Applicants
Rabinowitz
Gross
Kilroy
Trujillo
Annsheila Turkel
Christian Folland
Dominique Bailleul
Harold Foster
Jacobs Jacobs
Josh Gimelstein
Rima Gerhard
(C5) Engineer
(1) Mayor Designee
(C3) Const!G/ Cont.TL 12/1
(C4) Cap.Budg/Finance
Position/Title
12/31/2014 City Commission
12/31/2013 Mayor Matti Herrera Bower
12131/2014 City Commission
12/31/2014 City Commission
Applicants
Anthony Atala
Daniel Manichello
Gerhard Rima
lvette Isabel Borrello
James Lloyd
Michael Laas
Position/Title
12/31/17
12/31/15
12/31/13
12/31/16
Board and Committees Current Mentbers
Committee for Quality Education in MB Sec. 2-190.134
Composition:
The committee shall consist of fifteen (15) voting members and three non-voting ex-officio members
to be comprised as follows.
A representative from each of the following eight schools, selected by the Parent Teacher
Association:
North Beach Elementary,
Biscayne Elementary,
Feinberg-Fisher K-8 Center
South Pointe Elementary,
Nautilus Middle School,
Miami Beach High School,
Ruth K. Broad K-8 Center
Treasure Island Elementary School,
and seven (7) members of the public with knowledge or expertise with regard to education issues
who shall be direct appointments by the mayor and city commissioner with no more than three who
can be employed or contracted by Miami-Dade County public shcools.
The City Commission shall designate two (2) of its members to serve as City Commission liaisons who
shall report to the City Commission actions of the Committee for Quality Education; the City Manager
shall further designate a member of city staff to serve as a liaison who shall report the Committee's
actions to the City Manager.
City Liaison: Dr. Leslie Rosenfeld
Vacancy:
To replace Tiffany
Heckler
12/31/2014 Commissioner Michael Gongora
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
--------······---···
Beverly Heller 1213112014
lvette Isabel Borrello 12131/2013
Karen Rivo 1213112013
Kay Coulter TL 12131113 12/3112013
Keren Bajaroff 1213112014
Sheila Duffy-Lehrman 1213112014
Christy Farhat
Dr. Leslie Rosenfeld
Elisa Leone
Heidi Tandy
Ivette Birba
Jill Swartz
Lisa Simon
Matti Herrera-Bower
Rebeka Cohen
Sofia Emuriel
Rep. of the PTA South Pointe Elementary -6/30/13
ACM/City Manager designee
Rep. of the PTA for Biscayne Elementary 06/30/13
Rep. of PTA for Nautilus Middle School 06/30/13
Rep. of the PTA for Feinberg Fisher K-8 6/30/13
Rep. of the PTA for MB Sr. High School-06/30/14
Rep. PTA for Ruth K. Broad K-8 6/30/13
City Commission designee
Rep. of the PTA North Beach Elem. School-6/30/13
Rep. of PTA for Treasure Island Elem. 06/30/13
Mayor Matti Herrera Bower 12131116
Commissioner Jonah M. Wolfson 12131117
Commissioner Deede Weithorn 12131115
Commissioner Jerry Libbin 12131113
Commissioner Ed Tobin 12/31115
Commissioner Jorge Exposito 12/31117
Board and Committees Current Members
Vacant City Commission designee
Applicants Position/Title Applicants
--------····------------·--·-----------------------
Aida EI-Matari
Elaine Litvak
Judith Berson-Levinson
Kristen Rosen Gonzalez
Laurie Kaye Davis
Maria Cifuentes Marrero
Marjorie York
Robert Fairless
David Crystal
Jill Swartz
Kathleen Kowal\
Laura Cullen
Loren Pearson
Marina Aviles
Mia Glick
Position/Title
·-------------·-·----
Board and Committees Current Members
Committee on the Homeless
Composition:
The committee shall consist of nine (9) members,
three (3) to be appointed by the Mayor and
each Commissioner to appoint one (1).
Sec. 2-161
The chairperson of the Committee on the Homeless or his/her designee shall serve as a non-voting ex-
officio member of the Community Relations Board.
Each member of the committee shall be selected from membership in an organization such as, but not
limited to the following:
Service Providers:
Douglas Gardens Community Mental Health,
Salvation Army,
Better Way,
Miami Dade County Homeless Trust;
(Civic Representation: North Beach (North Beach Development Corp), 41st Street (Middle Beach
Partnership), Lincoln Rd (Marketing Council), Washington Ave (Miami Beach Dev. Corp. and /or
Washington Ave Task Force), Ocean Dr (Ocean Drive Improvement Association), Collins Ave (Hotel
Association), South Pointe (South Pointe Advisory Board to the Red. Agency); member of the general
public with personal experience with homeless issues CDBG Project Coordinator (ESG Emergency
Shelter Grant Provider), city officials, representative from the Police Department and the City
Attorney's Office as ex-officio members.
City Liaison: Katherine Martinez
Members:
Name Last Name
Annsheila Turkel
Cary Yee Quee
Dale Gratz
Gail Harris
Jonathan Kroner
Lisa Ware
Prakash Kumar
Rabbi Daniel Sherbill
Rachael Zuckerman
Applicants
Debra (Debi) Quade
Emma DeAibear
Kimberly Diehl
Luis Iglesias-Ramirez
Mitchell Korus
Rocio Sullivan
Rosemarie Murillo Likens
.W"»"•/<?94/"'?"A,,c-;M."'>'-"'Wi"·''':-" •W.'-'·>f·,,>--·<P>/iii-~ <$<f-",· •• 'i.""e<~7.;;,,
Friday, May 17,2013
Position/Title
TL 12131113
Position/Title
Term Ends: Appointed by:
12/3112013 Mayor Matti Herrera Bower
12/3112013 Mayor Matti Herrera Bower
12/3112013 Mayor Matti Herrera Bower
Commissioner Ed Tobin
Term Limit:
12131119
12/31119
12/31114
12131116 1213112014
12/3112013
1213112014
12/31/2014
1213112014
1213112013
Commissioner Jorge Exposito 12/31117
Commissioner Jonah M. Wolfson 12/31113
Commissioner Jerry Ubbin 12/31/16
Commissioner Michael Gongora 12131119
Commissioner Deede Weithorn 12131/17
Applicants
Eda Valero·Figueira
Helen Swartz
Leah Rey
Melissa Mokha
Muayad Abbas
Rosalie Pincus
Stephanie Berman
Position/Ti tie
Board and Committees Current Members
Community Development Advisory Committee
Composition:
Committee shall be composed of fourteen (14) members.
The Mayor and City Commissioners shall each make two (2.) direct appointments.
Sec. 2-190.11 o
The fourteen (14) direct appointees shall fulfill the city affiliation requirement in either of the following
ways:
1) At least seven (7) appointees shall either be:
(a) Miami Beach residents, for a minimum of six (6) months, in non-target areas or
(b) either city residents, or non-residents, who hold a leadership position in organizations that provide
community development services to low and/or moderate-income people or neighborhoods,
preferably within the city, provided, however, the organization that the appointee holds such position
in cannot be a current or future recepient of city CDBG or HOME funds.
2.) The remaining appointees shall either be:
a) A resident or a locally desginated community development target area for a miminum of six (6)
months; or,
b) Demonstrate ownership/interest for a minimum of six (6) months in a business established in a
locally designated community development target area for a minimum of six (6) months.
City Liaison: Brian Gillis
Members:
Name Last Name
Adam Greenberg
Andrew Fuller
Christina LaBuzetta
Dona Zemo
Dorian Nicholson
Harvey Burstein
James Weingarten
Karen Fryd
Marina Aviles
Mark Hayes
Mark Balzli
Michael Bernstein
Natalie Koller
Zachary Cohen
Applicants
Alejandro Dominguez
Bruce Klaiber
Derrek Steele
Jean Fils
Jeffrey Graff
Kay Coulter
Michael Rotbart
Russell Hartstein
Steve Berke
Position/Title
Citywide
Target Area
Position/Title
Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Deede Weithorn 12/31/19
12/31/2013 Commissioner Jerry Ubbin 12/31/20
12/31/2014 Commissioner Jonah M. Wolfson 12/31/19
12/31/2014 Mayor Matti Herrera Bower 12/31/17
12/31/2014 Commissioner Deede Weithorn 12/31/20
12/31/2013 Commissioner Ed Tobin 12/31/14
12/31/2014 Commissioner Ed Tobin 12/31/18
12/31/2013 Mayor Matti Herrera Bower 12/31/17
12/31/2013 Commissioner Jorge Exposito 12/31/20
12/31/2013 Commissioner Jonah M. Wolfson 12/31/15
12/31/2013 Commissioner Michael Gongora
12/31/2014 Commissioner Jerry Libbin
12/31/2014 Commissioner Jorge Exposito
12/31/2013 Commissioner Michael Gongora
Applicants
Arian Adorno
Christina Nicodemou
Dr. Barry Ragone
Jeffrey Feldman
Juan Rojas
Mark Wohl
Natalie Koller
Sarah Johnston
Position/Title
12/31/20
12/31/16
12/31/20
12/31/19
Board and Committees Current Members
Community Relations Board Sec. 2-190.11
Composition:
The board shall consist of seventeen (17) members.
Eleven (11) members shall! be voting members to be appointed in the following manner: Seven (7)
direct appointments, with the Mayor and each City Commissioner appointing a member.
Three (3) members shall be appointed by the City Manager and one
(1) ex-officio member shall be appointed by the Miami-Dade Community Relations Board from its
membership.
Four ( 4) non-voting, ex-officio members shall be the chairpersons or designees of the following:
Commission on the Status for Women
Committee on the Homeless,
Hispanic Affairs Committee, and
Police/Citizen Relations Committee.
Two (2) non-Voting ex-officio,:
the police chief or his or her designee and
the director of the Bureau of Children's Affairs.
The composition of the board shall be reviewed every two (2) years.
City Liaison: Lynn Bernstein
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
-----· ~"·-·--·-----·----·---~~~--··-~-----
Adam
Andres
Barbara
Brad
Darin
Debra
Laurie Kaye
Rabbi Solomon
Robert
Seth
Lisa Ware
Maria Ruiz
Marjorie York
Patty Hernandez
Applicants
Kravitz 12/31/2013
As ion 12/31/2014
Montero 12131/2014
Fleet TL 12/31/13 12/31/2013
Feldman 12131/2013
Schwartz 12131/2014
Davis TL 12131113 1213112014
Schiff 12131/2013
Sena 12/3112013
Feuer 12/31/2014
ex-officio Police Chief Designee
ex-officio of Police Citizens Relations Committee
ex-officio of Miami-Dade Comm. Relation Board
ex-officio of the Committee on the Homeless
ex-officio Director of the Bureau Childrens Affair
ex-officio of MB Commission for Women
ex-officio of Hispanic Affairs Committee
Position/Title Applicants
Claudia Moncarz Dale Gratz
David Alschuler David Crystal
Derrek Steele Eliane Soffer
Irene Valines Ivan Rusilko
Jacobo Epelbaum Jean Fils
Commissioner Jonah M. Wolfson 12/31/19
Kathie G. Brooks, Int. City 12/31/20
Manager
Commissioner Jorge Exposito 12/31/15
Commissioner Deede Weithorn 12/31/13
Kathie G. Brooks, Int. City 12/31/19
Manager
Commissioner Ed Tobin 12131/15
Kathie G. Brooks, Int. City 12131/13
Manager
Mayor Matti Herrera Bower 12/31/15
Commissioner Michael Gongora 12131/19
Commissioner Jerry Libbin 12/31120
Position/Title
Board and Committees Current Members
Lori Gold
Maria Zayas-Bazan
Mia Glick
Sofia Emuriel
Friday, May 17,2013
Luis Herrera
Mark Balzli
Peter Vallis
Troy Fabien
Board and Committees Current Members
Convention Center Advisory Board
Composition:
The board shall consist of seven (7) voting members.
The Mayor and each Commissioner shall make one (1) direct appointment.
Sec. 2-46
The chairperson of the board of directors of the Miami Beach Chamber of Commerce or his/her
designee shall serve as a non voting ex-officio member.
The Chairperson of the board of directors of the Greater Miami Convention and Visitors Bureau or his
designee shall serve as a non voting ex-officio member.
Administrative representatives from the management group,
Greater Miami Convention and Visitors Bureau, and
the city manager's office shall serve as non-voting ex-officio members.
City Liaison: Lenny Timor
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Jorge Exposito 12/31/19 Alan
Elizabeth
Joshua
Leon
Roger
Stuart
Tim
Lips
Resnick
Wallack
Manne
Abramson
Blumberg
Nardi
12/31/2013 Commissioner Jonah M. Wolfson 12/31/20
Bob Balsam
Ita Moriarty
Stephanie Ruiz
Vacant
Applicants
Barbara Gotlinsky
David Lombardi
Gabrielle Redfern
Gotlinsky Barbara
Mark Wahl
Michael Steffens
Robert Newman
Friday, May 17, 2013
TL 12/31/13
ex-off. Global Spectrum Adm Rep.
ex-officio, GMCVB Adm Rep
12/31/2014
12/31/2013
12/31/2014
12/31/2013
12/31/2013
Commissioner Ed Tobin
Commissioner Jerry Libbin
Commissioner Michael Gongora
Mayor Matti Herrera Bower
Commissioner Deede Weithorn
ex·officio, Chairperson Bd. Of Dir. MBCC
ex-officio member of the City Manager's Office
Position/Title Applicants
Barbara (Bunny) Patchen
Eric Lawrence
Gayle Durham
Liliam Lopez
Michael Rotbart
Natalie Koller
Rocio Sullivan
Position/Title
12/31/19
12/31113
12/31116
12/31/15
12/31/17
Board and Contmittees Current Members
Debarment Committee Sec. 2-190.128
Composition:
The committee shall consist of seven (7) voting members to be individually appointed by the Mayor
and Commissioners. The committee's purpose is to evaluate and, if warranted, to impose debarment
as provided in Sections 2-397 through 2-406 of the City Code to exclude a contractor (and, in limited
instances, a bidder or proposer) from city contracting and city approved subcontracting.
City Liaison: Alex Denis
Vacancy:
Members:
Name
Anthony
Antonio
Darius
Dr. Ronald
Joseph
Applicants
To replace Stephen
Zack
To replace Melvyn
Schlesser
Last Name Position/Title
Broad
Hernandez Jr.
Asly
Shane
Hagen
Position/Title
Brian Richard
Lance Richardson
Zachary Cohen
12/31/2014 Mayor Matti Herrera Bower
12/31/2014 Commissioner Jorge Exposito
Term Ends: Appointed by: Term Limit:
Commissioner Ed Tobin 12131116 12/3112014
12131/2014 Commissioner Michael Gongora 12131118
12/3112013 Commissioner Deede Weithorn 12/31117
1213112013 Commissioner Jerry Libbin 12131117
12131/2013 Commissioner Jonah M. Wolfson 12131/15
Applicants
John Bowes
Michael Perlmutter
Position/Title
Board and Comntittees Current Members
Design Review Board
Composition:
Two (2) year term.
Appointed by a minimum of 4 votes.
Seven (7) regular members. The seven (7) regular members shall consist of:
1) two architects registered in the Untied States;
Sec. 118.71
2) an architect registered in state of Florida or a member of the faculty of the school of architecture,
urban planning, or urban design in the state, with practical or academic expertise in the field of
design, planning, historic preservation or the history of architecture, or a professional practicing in the
fields of architectural design, or urban planning;
3) one landscape architect registered in the state of Florida;
4) one architect registered in the United States, or a profesional practicing in the fields of architectural
or urban design, or urban planning, or a resident with demonstrated interest or background in design
issues; or an attorney in good standing licensed to practice law within the United States; and
5) two citizens at large.
One person appointed by the City Manager from an eligibility list provided by the Disability Access
Committee shall serve in an advisory capacity with no voting authority. The Planning Director, or
designee and the City Attorney or designee shall serve in an advisory capacity.
Residency and place of business in the county. The two (2) citizen-at-large members and one of the
registered landscape architects, registered architects, professional designer or professional urban
planners shall be residents of the city.
Please see the "Agenda -Agenda Archives" for the continously updated Releases of City Commission
At-Large Nominations listing current information about which applicants have actually been
nominated. The Agenda -Agenda Archives is located on the website at
http://miamibeachfl.gov/cityclerk/scroll.aspx?id=72497. Alternatively, the Releases can be found by
going to the City's main portal located at http://miamibeachfl.gov; and under the CITY MEETINGS
section, located on the right hand side of the webpage, click on the "Agenda -Agenda Archives" link;
thereafter, choose the first listed Commission meeting and click on City Commission At-Large
Nominations.
City Liaison: Thomas Mooney
Vacancy:
Members:
Name
To replace Lilia
Medina
Last Name
·---·-·-~------
Housen
Hagopian
Tobin
Minagori
Nepomechie
Urban Planner 12/31/2014 City Commission
Position/Title Term Ends: Appointed by:
··--·----~-----
At-large 12/31/2014 City Commission
Registered Architect 12/31/2013 City Commission
Registered Architect 12/31/2013 City Commission
At-large 12/31/2013 City Commission
Architect 12/31/2014 City Commission
Carol
Jason
Leslie
Manuel
Marilys
Seraj Saba Lands. Arch. TL 12/31/13 12/31/2013 City Commission
Gary Held advisory/City Attorney Designee
"'<o.·'W><~• "';';~-/-.-"'~' 0/;>.•, 7" •. ~,.,-o-"(.;-1·""''l<'0v.,•:><..w.>-> 1-">'>'>""··M;<::V '\.¥4 ~..-,;-""'· >J.."'.• •'P'6.>;¥>V,,.,, '"-"'"-dV.,.-,·'>"""<.< <>'"0'~./~1," J.!'>'<~<Y.-f.">>;u.<-~:t'"'l'<;..)-O,Cv• """" -.',
Friday, May 17,2013
Term Limit:
12/31/16
12/31/15
12/31/16
12/31/17
12/31/17
12/31/13
Board and Committees Current Members
Richard Lorber
Vacant
advisory 1 Acting Planning Director
ex-officio/Disability Access Committee
Applicants
Alexander Annunziato
Brian Ehrlich
Elizabeth Camargo
Francis Steffens
Jean-Francais Lejeune
Jessica Conn
Ryan Homan
Seth Wasserman
Position/Title Applicants
Andres Asion
Cyn Zarco
Elsa Urquiza
Gary Twist
Jeffrey Cohen
John Stuart
Sarah Johnston
Terry Bienstock
Position/Title
Board and Contmittees Current Members
Disability Access Committee
Composition:
The Committee shall be composed of:
2006-3500 s 2-31
A board quorum of eight (8) members and requiring at least eight (8) votes for board action.
Fourteen (14) voting members who shall be direct appointees by the Mayor and City Commissioners.
1) persons having mobility impairments;
2.) deaf and/or hard-of-hearing persons in the community; blind and/or vision impaired persons in the
community;
3) mental/ cognitive or developmental disabilities;
4) the industries of tourism and convention, retail, hospitality (restaurant or hotel), and health care
(or rehabilitation).
5) One non-voting ex-officio member who is either a member of the disable community or has special
knowledge of Americans with Disabiities Act (ADA) issues.
As per ordinance 2011-3731 1 in addition to other power and duties, the chairperson of the committee
may designate a committee member to attend meetings of other city agencies, boards, or committees
for the purpose of providing and obtaining input regarding accessibilty related issues and reporting to
the dissability access committee on matters set forth in subsection (b) so that the disability access
committee may provide recommendations to the city departments specified in subsection (b) or to the
city commission.
As per Ordinance 2.012-3757 amended Sec. 2.-31(0) to increase the number of members from
seven(7) to fourteen (14) and amended the quorum requirement
City Liaison: Jay Fink
Vacancy:
Members:
Name
------··---
Andrea Lisa
Andrew
Barbara
David
David
Dr. Susan
Helen
Lawrence
Lee
Russell
Sabrina
Susana
Wendy
To replace John
Bennet
Last Name
·····--·--
Travaglia
Feuerstein
Gotlinsky
McCauley
New
Solman
Swartz
Position/Title
Fuller TL 12131/13
Weiss
Hartstein
Cohen
Maroder-Rivera
Unger
12./31/2013 Commissioner Jonah M. Wolfson
Term Ends: Appointed by: Term Limit:
1213112014 Commissioner Jorge Exposito 12131/19
12/31/2014 Commissioner Jerry Libbin 12/31/19
12/31/2013 Commissioner Ed Tobin 12/31/19
12/31/2014 Commissioner Michael Gongora 12/31/20
12/31/2014 Commissioner Deede Weithorn 12/31/15
12/31/2013 Commissioner Deede Weithorn 12/31/19
12/31/2013 Commissioner Michael Gongora 12/31/18
12/31/2013 Commissioner Jerry Libbin 12/31/13
12/31/2014 Commissioner Jonah M. Wolfson 12/31/19
12/31/2013 Mayor Matti Herrera Bower 12/31/19
12/31/2014 Commissioner Ed Tobin 12131/17
12/31/2013 Commissioner Jorge Exposito 12/31/19
12/31/2014 Mayor Matti Herrera Bower 12/31/16
Board and Committees Current Members
Applicants
Ann Thomas
Rabbi Solomon Schiff
Ex-officio member
Position/Title Applicants
Britta Hanson
Rafael Trevino
Position/Title
Page
Board and Contmittees Current Mentbers
Fine Arts Board Reso 2000-24216
Composition:
Fourteen (14) members with Mayor and City Commissioners appointing two (2) members each. The
Miami Beach Fine Arts Board promotes the work of contemporary visual and cultural artists, enhances
the appreciation for the arts in the community at large, and provides economic stimulation to under
served neighborhoods.
City Liaison: Gary Farmer
Members:
Name Last Name Position/Title
~~---·--
Britta Hanson
Carmen (Maria) Lopez
Carrie Wiesenfeld
Deborah Ruggiero
Ellen Brazer
Ivan Pol
Judith Berson-Levinson
Lizette Lopez
Melissa Broad
Michael McManus
Michelle Ricci
Nathaniel Korn
Tamra Sheffman
Tiva Leser
Applicants
Allan Hall
Beverly Heller
Caroline Cardenas
David Lombardi
Dina Dissen
Elizabeth Resnick
Flavia Lowenstein-Eiortegui
Francis Trullenque
James Weingarten
Jeffrey Feldman
Josephine Pampanas
Marjorie O'Ne'1!1-Butler
Mia Glick
Nicole Doswell
Seth Feuer
Position/Title
Term Ends: Appointed by: Term Limit:
~----··---··---------"----~-------
12/31/2013 Commissioner Jorge Exposito 12/31/19
12/31/2013 Commissioner Michael Gongora 12/31/20
12/31/2013 Mayor Matti Herrera Bower 12/31/15
12/31/2014 Commissioner Jerry Libbin 12/31/18
12/31/2014 Commissioner Jorge Exposito 12/31/17
12/31/2014 Commissioner Michael Gongora 12/31/20
12/31/2013 Commissioner Jerry Libbin 12/31/16
12/31/2013 Commissioner Deede Weithorn 12/31/20
12/31/2013 Commissioner Ed Tobin 12/31/15
12/31/2014 Mayor Matti Herrera Bower 12/31/17
12/31/2014 Commissioner Ed Tobin 12/31/20
12/3112014 Commissioner Jonah M. Wolfson 12/31/15
12/31/2014 Commissioner Deede Weithorn 12/31/15
12/31/2013 Commissioner Jonah M. Wolfson 12/31/15
Applicants
Ana Kasdin
Bradley Ugent
Dale Stine
David McCauley
Dorian Nicholson
Emma DeAibear
Francinelee Hand
Gregory Carney
Janda Wetherington
Jenna Ward
Liliam Lopez
Merri Mann
Nelida Barrios
Patti Hernandez
Zahara Mossman
Position/Title
Board and Committees Current Members
Gay, Lesbian, Bisexual and Transgender (GLBT) Ord. 2009·3635
Composition:
The Committee shall consist of fifteen (15) voting members, with three (3) members to be directly
appointed by the Mayor, and two (2) members to be directly appointed by each City Commissioner.
Notwithstanding the preceding sentence, the initial membership of the Committee shall be comprised
of those current members of the Mayor's Gay Business Development Committee, choosing to serve on
the Committee, with any additional members (as required to complete the total number of members
of the Committee) to be appointed at large by a majority vote of the City Commission.
City Uaison: Diana Fontani
Members:
Name Last Name
Billy
Chad
Cindy
Dale
Daniel
Edison
Ivan
Jorge
Karen
Laura
Marivi
Michael
Nelida
Thomas
Willis "Chip"
Applicants
Brian Richard
Dorian Nicholson
Ivana Vento
Rafael Trevino
Richard Murry
Steven Adkins
Kemp
Richter
Brown
Stine
Spring
Farrow
Cano
Rich a
Brown
Veitia
Iglesias
Bath
Barrios
Barker
Arndt Jr.
Position/Title
-~---~ -~-"-
Position/Title
Term Ends: Appointed by:
12/31/2014 Mayor Matti Herrera Bower
Term Limit:
12/31/16
12/31/2014
12/31/2013
12/31/2014
12/31/2013
12/31/2013
12/31/2014
12/31/2013
12/31/2013
12/31/2014
12/31/2013
12/31/2014
12/31/2014
12/31/2013
12/31/2013
Commissioner Ed Tobin 12/31/16
Commissioner Jonah M. Wolfson 12/31/19
Commissioner Michael Gongora 12/31/17
Commissioner Jorge Exposito 12/31/16
Commissioner Jerry Libbin 12/31/16
Commissioner Jonah M. Wolfson 12/31117
Mayor Matti Herrera Bower 12/31/17
Mayor Matti Herrera Bower
Commissioner Jorge Exposito
Commissioner Deede Weithorn
Commissioner Jerry Libbin
Commissioner Deede Welthorn
Commissioner Michael Gongora
Commissioner Ed Tobin
Applicants
Christopher Amisano
Elizabeth Schwartz
Michael Andrews
Rebecca Boyce
Silvia Ros
Walker Burttschell
Position/Title
12/31/17
12/31/16
12/31/18
12/31/17
12/31/16
12/31/16
12/31/16
Board and Committees Current Members
Golf Advisory Committee
Composition:
The committee shall be composed of twelve (12) members.
Consisting of eleven (11) voting members,
seven (7) by direct appointment by the mayor and city commissioners,and
four who shall be the presidents of the Bayshore and Normandy Shores Men's and
Women's Golf Association.
The city manager or his designee shall serve as a non voting ex-officio member.
Sec. 2·76
The chairperson of the Golf Advisory Committee or his designee shall serve as a non-voting, ex-officio
member of the Recreational Centers and Parks Facilities Board, to be renamed the Parks and
Recreational Facilities Board.
City Liaison: Kevin Smith
Vacancy:
To replace Gregory
Gamey
12/31/2014 Commissioner Michael Gongora
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
Jeff
Jeffrey
Jenifer
John
Joseph
Michael
Kevin Smith
Applicants
Blumenthal
Cohen
Caplan
Barker
Conway
Piazza
12/31/2014
12/31/2013
12/31/2013
12/31/2014
12/31/2013
12/31/2014
President for Women's Golf Assoc. MB Golf Assoc.
President of the MB Golf Club Members Assoc.
President, Normandy Shore's Men's Golf Assoc.
President, Normandy Shore's Women's Golf Assoc.
ex·officio, designee of the City Manager
Position/Title Applicants
Commissioner Deede Weithorn 12/31/15
Commissioner Jerry Lib bin 12/31/16
Commissioner Jorge Exposito 12/31/17
Commissioner Ed Tobin 12/31/15
Mayor Matti Herrera Bower 12/31/18
Commissioner Jonah M. Wolfson 12/31/17
Position/Title
····-----··----.... , _____ .... -------· ______ .. ________ .. -----------... --···-----------· -· ......... ------------
Daniel Novela
Mitchell Korus
Zachary Cohen
Friday, May 17,2013
Jane Hayes
Robert Sena
Board and Committees Current Men1bers
Health Advisory Committee Sec. 2-81 2002·
Composition:
Eleven (11) voting members. Appointed by the City Commission at-large, upon recommendations of
the City Manager:
One (1) member shall be the chief executive officer (CEO's) or a designated administrator from Mount
Sinai Medical Center,
One (1) member shall be the Chief Executive Officer (CEO) from Stanley C. Myers Community Health
Center or his/her designee administrator;
Two (2) member shall be an administrator from an Adult Congregate Living Facility (ACLF). And/or an
Assisted Living Facility (ALF);
One (1) member shall be a representative from the nursing profession;
One (1) member shall be a health benefits provider;
Two (2) members shall be physicians.;
Two (2) members shall be consumers consisting of:
1) one (1) individual from the corporate level and;
2) one (1) private individual.
One member shall be a physician or an individual with medical training or experience.
There shall be one (1) non-voting ex-officio representative from each of the following: The Miami
Dade County Health Department, the Health Council of South Florida, and the Fire Rescue
Department. The director of the Office of the Children's Affairs shall be added as a non-voting ex-
officio member of the board.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously Releases of City
Commission At-Large Nominations listing current information about which applicants have actually
been nominated. The Agenda-Agend Archives website is located at
http:/ /miamibeachfl.gov/cityclerk/scroll.aspx?id == 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http:/ /miamibeachfl.gov; and under the CTIY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on the City Commission At-Large Nominations.
City Liaison: Sonia Bridges
Vacancy:
To replace Jacobs Health Provider 12/31/2013 City Commission
Baruch MD
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
·-------"' -----·---·-·-----"-----~------·--~-------~--""
Anthony Japour ACLF 12/31/2014 City Commission 12/31/16
Dr. Andrew Null man Physician 12/31/2014 City Commission 12/31/14
Dr. Jay Rein berg Physician 12/31/2014 City Commission 12/31/16
Dr. Stacey Kruger Physician 12/31/2014 City Commission 12/31/16
Harold Foster Privae Individual 12/31/2013 City Commission 12/31/15
Rachel Schuster ACLF 12/31/2014 City Commission 12/31/16
Shaheen Wirk Private Individual 12/31/2013 City Commission 12/31/15
Steven Sonenreich CEO/Mt. Sinai/MH (NTL) 12/31/2014 City Commission
Tobi Ash Nursing Profession 12/31/2013 City Commission 12/31/15
Board and Committees Current Members
Todd Narson CEO MB Community Health 12/31/2014 City Commission
Julie Zaharatos
Maria Ruiz
Applicants
Caroline Cardenas
Jared Plitt
Lisa Ware
Rep. from the Health Council of South Fla
ex-officio, Director of Children's Affairs
Position/Title
-----------------
Applicants
Ivan Rusilko
Leah Rey
Michael Steffens
Position/Title
Board and Committees Current Members
Health Facilities Authority Board
Composition:
Four ( 4) year terms.
Five (5) members shall consist of;
two (2) health providers,
Sec. 2-111
one (1) individual in the field of general business who possesses good standing in the community;
one (1) accountant and;
one (1) attorney.
The chairperson of the Health Advisory Board shall serve as a non-voting advisor to the Authority.
Members shall be residents of the City.
Florida Statute 154.207 No term Limits.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives is located on the website at
http:// miami beachfl.gov I city clerk/ scroll.aspx?id = 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Patricia Walker
!VI embers:
Name Last Name Position/Title
~--"------
Allison Stone Attorney
Arthur Unger Accountant
Marc Umlas Health Provider
Mark Sinnreich Health Provider
Sidney Goldin General Business
vacant Chairperson, Health Advisory Board
Applicants
Miguel Antonio Aviles
Rosalie Pincus
Position/Title
Term Ends: Appointed by: Term Limit:
o•--·-,--·----·----------·. -~----·-.,-·~
6/19/2013 City Commission FS-154-207
6/19/2016 City Commission FS 154-207
6/19/2014 City Commission FS-154-207
6/19/2015 City Commission FS 154-207
6/19/2014 City Commission FS 154-207
Applicants
Rachel Schuster
Shaheen Wirk
Position/Title
Board and Committees Current Members
Hispanic Affairs Committee Sec. 2-190.21
Composition:
The committee shall consist of seven (7) members, with the Mayor and each Commissioner making
one (1) appointment.
The chairperson of the Hispanic Affairs Committee or his/her designee shall serve as a non-voting ex-
officio member of the Community Relations Board.
City Liaison: Nannette Rodriguez
Members:
Name
Ana Cecilia
Antonio
Eliane
Francis
Ida
Luz
Patti
Applicants
Israel Sands
Last Name
Velasco
Purrinos
Soffer
Trullenque
Perea!
Rojas
Hernandez
Luis Iglesias-Ramirez
Rafael Trevino
Position/Title
-------··---·-------
Positionn'itle
Term Ends: Appointed by: Term Limit:
12/31/2013 Commissioner Michael Gongora 12/31118
12/31/2014 Commissioner Jonah M. Wolfson 12/31/17
1213112014 Commissioner Jorge Exposito
12/31/2013 Commissioner Ed Tobin
12/31/2014 Commissioner Jerry Libbin
12/31/2014 Mayor Matti Herrera Bower
12/3112013 Commissioner Deede Weithorn
Applicants Position/Title
Luis Herrera
Maria Zayas-Bazan
Regina Suarez
12/31117
12/31115
12/31/16
12131/19
12/31/15
Board and Committees Current Members
Historic Preservation Board
Composition:
Two (2) year term. Appointed by a minimum of 4 votes.
Seven (7) members. There shall be a member from each of the following categories:
1) A representative from the Miami Design Preservation League (MDPL);
Selected from three names nominated by the League.
2) A representative from Dade Heritage Trust (DHT);
Selected from three names nominated by the Trust.
Sec. 118-101
3) Two at-large member who have resided in one of the City's historic districts for at least one year,
and have demonstrated interest and knowledge in architectural or urban design and the preservation
of historic buildings.
4) An architect registered in the state of Florida with practical experience in the rehabilitation of
historic structures;
5) An architect registered in the United States, a landscape architect registered in the state of Florida,
a professional practicing in the field of architectural or urban design or urban planning, each of the
foregoing with practical experience in the rehabilitation of historic structures; or an attorney at law
licensed to practice in the United States, or an engineer licensed in the state of Florida, each of the
foregoing with professional experience and demonstrated interest in historic preservation.
6) A member of the faculty of a school of architecture in the state of Florida, with academic expertise
in the field of design and historic preservation or the history of architecture, with a preference for an
individual with practical experience in architecture and the preservation of historic structures.
All members of the board except the architect, engineer, landscape architect, professional practicing
in the field of architectural or urban design or urban planning and university faculty member of the
board shall be residents of, the city, provided, however, that the city commission may waive this
requirement by a 5/?ths vote in the event a person not meeting these residency requirements is
available to serve on the board and is exceptionally qualified by training and/or experience in historic
preservation matters.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases of
City Commission At-Large Nominations listing current information about which applicants have actually
been nominated. The Agenda -Agenda Archives website is located at
http ://miamibeachfLgov /cityclerk/scroiLaspx?id= 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http:miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on the City Commission At-Large Nominations.
City Liaison: Thomas Mooney
Members:
Name Last Name
David Wieder
Dominique Bailleul
Henry Lares
Herb So sa
Ira Giller
Jane Gross
Josephine Manning
Position/Title
Attorney
At-large
Faculty Mem. TL 12/31/13
MDPL
Reg. Architect
Dade Heritage
At-large
Term Ends: Appointed by:
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
Term Limit:
12/31/15
12/31/16
12/31/13
12/31/15
12/31/17
12/31/16
12/31/14
Board and Committees Current Members
Applicants
Albert Mertz
Andrew Fischer
Elizabeth Camargo
Francis Steffens
Jean-Francais Lejeune
John Stuart
Marilys Nepomechie
Morris Sunshine
Friday, Jfay
Position/Title Applicants
Alejandro Dominguez
Dona Zemo
Elizabeth Pines
Guy Simani
Jessica Jacobs
Josh Gimelstein
Marina Novaes
Raymond Adrian
Position/Title
Board and Committees Current Menzbers
Housing Authority
Composition:
Four year appointment.
Five (5) members, appointed by the Mayor.
Reso 7031 421.05
Appointments must be confirmed by the City Commission.
At least one (1) member who shall be a resident who is current in rent in a housing project or a
person of low or very low income who resides within the housing authority's jurisdiction and is
receiving rent subsidy through a program administered by the authority or public housing agency that
has jurisdiction for the same locality served by the housing authority, which member shall be
appointed at the time a vacancy exists.
City Liaison: Anna Parekh
Members:
Name Last Name
Emilio DeJesus Fernandez
Eugenio Cabreja
Michael Band
Peter Chavelier
Raymond Adrian
Applicants
Adrian Gonzalez
Barbara Gotlinsky
Damian Gallo
Julio Lora
Position/Title
HA Commissioner
HA Commissioner
HA Commissioner
HA Commissioner
HA Commissioner
Position/Title
Term Ends: Appointed by:
10/11/2013 Mayor Matti Herrera Bower
10/11/2016 Mayor Matti Herrera Bower
10/11/2013 Mayor Matti Herrera Bower
10/11/2015 Mayor Matti Herrera Bower
1 0/11/2014 Mayor Matti Herrera Bower
Term Limit:
10/11/17
10/11/18
10/11/16
10/11/19
10/11/18
Applicants
Allan Hall
Christian Folland
Gotlinsky Barbara
Prakash Kumar
Position/Title
Board and Comntittees Current Members
Loan Review Committee Sec. 2·166
Composition:
The committee shall consist of
seven (7) voting members whom shall be direct appointments by the Mayor and City Commissioners.
The finance director or his/her designee and the city manager or his/her designee shall serve as non-
voting ex-officio members
A member of the Community Development Advisory Committee (CDAC) shall be designated to serve
as a non-voting ex-officio member of the LRC in order to facilitate communications between the LRC
and CDAC.
City Liaison: Rocio Soto
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
Eric Lawrence 12131/2014 Commissioner Michael Gongora 12131/17
Jay Dermer 1213112014 Commissioner Jonah M. Wolfson 12/31118
Juan Torres 12/3112013 Mayor Matti Herrera Bower 12131115
Mana Coryell 12/31/2014 Commissioner Jorge Exposito 12/31117
Mayra Diaz Buttacavoli 1213112013 Commissioner Ed Tobin 12131/17
Michael Rotbart TL 12131113 12/31/2013 Commissioner Deede Weithorn 12131/13
Steve Zuckerman 12/31/2014 Commissioner Jerry Llbbin 12/31114
ex-officio member of the CDAC
Patricia Walker ex-officio Finance director or his/her designee
Applicants
Allan Hail
Stephanie Berman
Position/Title Applicants Position/Title
Lance Richardson
Board and Comntittees Current Members
Marine Authority Sec. 2-190.46
Composition:
The marine authority shall consist of seven (7) voting members, who shall be direct appointments by
the mayor and city commissioners,
and one non voting, ex-officio member of the authority, who shall be a representative of the city
marine patrol.
Appointments to the authority shall consist of individuals who have had previous experience in the
operation of or inspection of either marine vessels or marine facilities including experience in various
types of boat activities, including fishing in the waterways of the city. The members of the marine
authority shall have the right and duty to consult with any member of the city administration for
technical or other information pertaining to the matters before them.
City Liaison: Mercedes Carcasses
Members:
Name Last Name Position/Title
•w----·-·---••
Addison
Christopher
Daniel
Joel
Maurice
Sash a
Stephen
Michael George
Applicants
Alex Espenkotter
Elaine Roden
Jonathan Beloff
Paul Friedman
William Cahill
Sammet
Todd
Kipnis
Aberbach
Goodbeer
Boulanger
Bernstein
ex-officio MB Marine Patrol
Position/Title
Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Michael Gongora 12/31/20
12/31/2013 Commissioner Jorge Exposito 12/31/14
12/31/2013 Commissioner Jonah M. Wolfson 12/31/16
12/31/2014 Mayor Matti Herrera Bower
12/31/2014 Commissioner Jerry Libbin
12/31/2013 Commissioner Ed Tobin
12/31/2014 Commissioner Deede Weithorn
Applicants
Christian Folland
Jacobo Epelbaum
Matthew Paulini
Robert Glick
Position/Title
12/31/20
12/31/19
12/31/18
12/31/18
Board and Committees Current Members
Miami Beach Commission For Women
Composition:
Twenty-one (21) members.
2007-3570 s 2190-
Each of the seven (7) members of the commission shall appoint three (3) members.
The chairperson of the Commission on the Status of Women or its designee shall serve as a non-
voting ex-officio member of the Community Relations Board.
City Liaison: Wanda Geist
Vacancy:
To replace Tiffany
Lapciuc
Members:
Name
Claudia
Debra (Debi)
Elsa
Francinelee
Gertrude
Jessica
Karen
Kristen
Laura
Laura
Leslie
Maribel
Marjorie
Mercedes
Nikki
Regina
Regina
Roberta
Rocio
To replace Ana
Kasdin
Last Name
Moncarz
Quade
Orlandini
Hand
Arfa
Conn
Edelstein
Rosen Gonzalez
Bruney
Cullen
Coller
Qui ala
York
Carlson
Weisburd
Suarez
Berman
Gould
Sullivan
Position/Title
(TL 12/31/13)
(TL 12/31/13)
(TL 12/31/13)
Applicants Position/Title
Annette Cannon
Britta Hanson
Diana Fontani Martinez
Elizabeth Resnick
Judith Berson-Levinson
Maria Begonia Calcerrada
Marjorie O'Neill-Butler
Molly Leis
Rebecca Boyce
""~"',W..(,,<±{»,;,~.,.-'~Nf3"""' 'l>"·o~"'~'·~·N;;;,-.--.-<.-<'~;,.·,~.*""''"w«H'<>•-., ~ •• ;,·.;v;;/AO (n><I>'<Y~....-··H ."<'A. /¥<;>".:·¥<».'0<¥<:-.-"-''" .;,o;
F1·iday, May 17,2013
12/31/2013 Commissioner Deede Weithorn
12/31/2013 Commissioner Ed Tobin
Term Ends: Appointed by: Term Limit:
Mayor Matti Herrera Bower 12/31/17 12/31/2014
12/31/2013
12/31/2013
12/31/2013
12/31/2014
12/31/2014
12/31/2014
12/31/2014
12/31/2014
12/31/2013
12/31/2013
12/31/2014
12/31/2013
12/31/2013
12/31/2014
12/31/2014
12/31/2014
12/31/2013
12/31/2014
Commissioner Jerry Libbin 12/31/19
Commissioner Jonah M. Wolfson 12/31/13
Commissioner Jerry Libbin 12/31/16
Commissioner Ed Tobin 12/31/14
Commissioner Jonah M. Wolfson 12/31/19
Commissioner Jerry Libbin 12/31/15
Commissioner Jonah M. Wolfson 12/31/20
Commissioner Jorge Exposito 12/31/13
Commissioner Michael Gongora 12/31/19
Commissioner Deede Weithorn 12/31/15
Commissioner Jorge Exposito 12/31/16
Mayor Matti Herrera Bower 12/31/13
Commissioner Jorge Exposito 12/31/18
Commissioner Ed Tobin 12/31/15
Commissioner Michael Gongora 12/31/17
Mayor Matti Herrera Bower 12/31/17
Commissioner Deede Weithorn 12/31/15
Commissioner Michael Gongora 12/31/19
Applicants Position/Title ----------------------------------------
Barbara Morris
Dale Gratz
Eda Valero-Figueira
Jennifer Diaz
Maria Zayas-Bazan
Marie Towers
Merle Weiss
Natalia Datorre
Wendy Kallergis
Board and Contmittees Current Members
Miami Beach Cultural Arts Council
Composition:
Three (3) years term.
Vacancies submitted by slate of candidates provided by the council.
Sec. 2·51
Eleven (11) members to be appointed at-large by a majority vote of the Mayor and City Commission.
Effective December 31 1 2001 1 concurrent with the expiration of the terms of six (6) members of the
council 1 and the resulting vacancies thereon/ three (3) members shall be appointed for three (3) year
terms each 1 provided that one of those appointments shall be to fill the vacancy of the one (1) year
term expiring on December 31 1 2001 1 and three (3) members shall be appointed for two (2) year
terms each. Additionally/ effective December 31 1 2002 1 no council member may serve more than six
(6) consecutive years.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http://miamibeachfl.gov/cityclerk/scroll.aspx?id= 72497.
Alternatively/ the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CTIY MEETINGS section 1 located on the right hand side of the
webpage/ click on the "Agenda -Agenda Archives" link; thereafter/ choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Gary Farmer
Vacancy:
To replace Ileana
Bravo-Gordon
Members:
Name Last Name
Beatrice Hornstein
Charles Million
Daniel Novela
Ed a Valero-Figueira
Gregory Melvin
Isadore Have nick
Marjorie O'Neill-Butler
Merle Weiss
Nina Duval
Zoila Datorre
Applicants
····------·-····
Annette Fromm
Bradley Ugent
Christina LaBuzetta
Elizabeth Pines
George Durham
Jason Witrock
Jenna Ward
Friday, May 17,2013
Position/Title
TL 12/31/13
TL 12/31/13
Position/Title
11./31/2015 City Commission
Term Ends: Appointed by:
12/31/2015 City Commission
12/31/2013 City Commission
12/31/2015 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
12131/2013 City Commission
12/31/2015 City Commission
12/31/2013 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
Term Limit:
12/31/15
12/31/17
12/31/15
12/31/14
12/31/15
12/31/13
12/31115
12/31/17
12131/13
12/31/14
Applicants
Antoinette Zel
Calvin Kohli
Position/Title
Cyn Zarco
Eugenio Cabreja
Janda Wetherington
Jean Fils
Karlene Mcleod
Board and Committees Current Members
Maria Cifuentes Marrero
Mark Balzli
Molly Leis
Monica Minagorri
Nicole Doswell
Patti Hernandez
Steve Berke
Mark Alhadeff
Michael McManus
Monica Harvey
Nathaniel Korn
Oliver Oberhauser
Robert Newman
Tamra Sl1effman
Board and Conzmittees Current Members
Miami Beach Human Rights Committee 2010-3669
Composition:
The committee shall consist of a minimum of five (5) and a maximum of eleven (11) members, with
one (1) out of every five (5) members, to be a direct appointment by the Mayor, and with the
remaining members to be at-large appointments of the City Commission.
The members of the committee shall reflect as nearly as possible, the diversity of individuals
protected under the City's Human Rights Ordinance. In keeping with this policy, not less than two (2)
months prior to making appointments or re-appointments to the committee, the City Manager shall
solicit nominations from as many public service groups and other sources, which he/she deems
appropriate, as possible.
At least one (1) of the committee members shall possess, in addition to the general qualifications set
forth herein for members, a license to practice law in the State of Florida; be an active member of and
in good standing with the Florida Bar, and have experience in civil rights law. The attorney member
shall also serve as chair of the committee.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http:/ /miam ibeachfl .gov I cityclerkjscroll.aspx?id:::: 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http:/ /miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on the City Commission At-Large Nominations.
City Liaison: Ralph Granado
Members:
Name
Alan
Bradley
Carlos J
Dr. Barry
Elizabeth
Monica
Rachel
Rafael
Walker
William
Applicants
Last Name
Fishman
Ugent
Ortuno
Ragone
Schwartz
Harvey
Umlas
Trevino
Burttschell
Warren Jr.
Andrea Lisa Travaglia
Dr. Andrew Nullman
Lori Gold
Prakash Kumar
Position/Title
Law
Position/Title
Term Ends: Appointed by: Term Limit:
.-o·•~----._,,,,, ____ , , ______ -""~--
12/31/2013 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2013 Mayor Matti Herrera Bower
Applicants
Christopher Amisano
Ivana Vento
Position/Title
Luis Herrera
··----~·----
12/31/16
12/31118
12/31/16
12/31/16
12/31/16
12/31/18
12/31/18
12/31/16
12/31/16
12/31/19
.(>cip!!<*<'".''' """"'""'''. '!;\l¢'0'\..,. .,_..,,""""'· ..<."'!•.<'~,,~.·~---~~~,.":
Page 39 of 59
Board and Committees Current Members
Miami Beach Sister Cities Program Sec. 2-181
Composition:
The Coordinating Council is the governing body of the overall Sister Cities Program. The council shall
consist of;
one (1) representatives per Sister City affiliation and ,
nine (9) other members. All of these members are appointed by the mayor. The members of the
coordinating council shall be persons who are interested in furthering the purpose of the program.
Any person interested in furthering the purpose of the program may become a member of an
individual sister city committee upon approval by the coordinating council. To qualify, the person shall
present a resume and a letter of interest to the committee chairperson.
These members are appointed by the Mayor of the City of Miami Beach for two (2)
years. City Liaison: Diana Fontani
Members:
Name Last Name
----·---"
Annette Fromm
Bruce Reich
Charlotte Libov
Elaine Roden
Faye Goldin
Gary Twist
George Neary
Ileana Bravo-Gordon
Ivan Rusilko
Jacobo Epelbaum
Jenna Ward
Jennifer Diaz
Jessica Londono
Michael McNamee
Nuccio Nobel
Ray Breslin
Roberto DaTorre
Stephanie Trinidad
Wendy l<allergis
Zeiven Beitchman
Applicants
Ada llerandi
Ann Thomas
Charles Million
Darin Feldman
Francesco Stipo
Gregory Carney
Josephine Pampanas
Luis Iglesias· Ramirez
Maria Rodriguez
Friday, May 17, 2013
Position/Title Term Ends: Appointed by: Term Limit:
"---·~·---·· ---~ ~--·----" "·---·----" ···--.------··-·-·
other 1213112014 Mayor Matti Herrera Bower 12131119
Nahariya, Israel TL 12131113 1213112014 Mayor Matti Herrera Bower 12131113
other
Basel, Switzerland
other
Fortaleza Brazil
other
Rio de Janeiro, Brazil
other
other
Almonte, Spain
Santa Marta, Colombia
lea, Peru
Fujisawa, Japan
Cozumel, Mexico
Brampton, Canada
other
other
Pescara, Italy
other
Position/Title
1213112013
1213112013
1213112014
1213112014
1213112014
1213112014
12/3112013
1213112013
12/3112013
1213112014
12/31/2014
1213112013
1213112013
1213112013
1213112013
12131/2014
1213112013
1213112014
Applicants
Ana Kasdin
Bruce Klaiber
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Mayor Matti Herrera Bower
Position/Title
Claudia Moncarz
Dr. Andrew Nullman
Gabriel Paez
Israel Sands
Luis Giraldo-De Ia hoz
Marcella Paz Cohen
Michael Rotbart
12131120
12131117
12131118
12/31117
12131/16
12131/19
12131120
12131119
12131119
12/31119
12131117
12/31/20
12/31116
12/31116
12131/16
12/31116
12131119
12131114
,,~,~~'~ ><'' >:'>'.l;,y,., ''"o-o·;<c,,.,; ,..,;,;;.;<'>+."""'vf.IY~':f"•t'->"•'>"/ · ,., .w~f...Jf.'w"''-~•i-#.-<'..--<>-).>c.~ ,_,.,w. Jo},'O"'-'+''~· -~'"··''-'•'i '"""'"'' ·•»,J!i.CV"-><'<-·:w•.mil' <.?>.~·<"1<.:·,-=«.,_-.. , (~,··:<
Page 40 of 59 (Continued. ...
Board and Committees Current Members
Michael Tichacek
Raymond Adrian
Walter Lucero
Rabbi Daniel Sherbill
Tamra Sheffman
Board and Comntittees Current Members
Normandy Shores Local Gov. Neighborhood lmpv. Sec 34-175
Composition:
The Advisory Council shall be appointed by the Board of Directors (City Commission) and composed of
three members of the Executive Committee of the Normandy Shores Homeowner Association. On
behalf of the Board of Directors, the City Clerk shall solicit from the Executive Committee the eligibity
list of its members far appointment consideration. The Advisory Council shall be composed of the
three members of the Executive Committee of the Normandy Shores Homeowners Association as per
Resolution No. 97-2.2449 adopted July 2, 1997.
Please see the "Agenda -Agenda Archives" for the continously updated Releases of City Commission
At-Large Nominations listing current information about which applicants have actually been
nominated. The Agenda -Agenda Archives website is located at
http://miamibeachfl.gov /cityclerkjscroll.aspx?id= 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEITINGS section, located on the right hand side of the
webpage, click an the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Victoria Kroger
Members:
Name
John
Mark
Ronald
Applicants
Last Name
Bowes
Wojak
Loring
Andrew Fuller
Jonathan Porcelli
Miguel Antonio Aviles
Sofia Emuriel
Position/Title
Position/Title
Term Ends: Appointed by:
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
Term Limit:
12/31/18
12/31/18
12/31/14
Applicants
David Aischuler
Marie Towers
Monica Minagorri
Tegan Eve
Position/Title
Board and Committees Current Members
Parks and Recreational Facilities Board
Composition:
The board shall be comprised of ten (10) members.
Seven (7) direct appointments made by the mayor and each commissioner.
Sec. 2-171
The chairperson of the following boards/committees or their designees shall serve as nonvoting ex-
officio members ofthe Parks and Recreational Facilities Board:
1) Beautification Committee,
2) Golf Advisory Committee, and
3) Youth Center Advisory Board (See Beach Preservation, ex-officio member.)
Members of the board shall demonstrate interest in the City's Parks and Recreational Facilities and
programs through their own participation or the participation of a member of their immediate family.
City Liaison: Kevin Smith
Vacancy:
Members:
To replace Lizette
Lopez
12/31/2013 Commissioner Jerry Libbin
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
------·-···" --"----· ···-···--------~--------
Amy Rabin (TL 12./31/13) 12/31/2014 Mayor Matti Herrera Bower 12/31/13
Harriet Halpryn 12/31/2014 Commissioner Jonah M. Wolfson 12/31/15
Jonathan Groff 12/31/2014 Commissioner Deede Weithorn
Kim Brown Eve 12/31/2013 Commissioner Michael Gongora
leslie Graff 12/31/2014 Commissioner Ed Tobin
Meryl Wolfson Tl12/31/13 12/31/2013 Commissioner Jorge Expostto
Daniel Nixon
Stephanie Rosen
vacant
Ex-Officio member Beauttfication Committee
Ex-Officio member of the Youth Center Adv. Board
Ex-Officio member of Golf Advisory Commttee
Applicants
Annette Cannon
Dana Turken
Eleanor Carney
George Durham
Maria Cifuentes Marrero
Mark Balzli
Miguel Antonio Aviles
Moni Cohen
Peter Vallis
Walter Lucero
Friday, May 17, 2013
Position/Title Applicants
Christina Nicodemou
Dolores Hirsh
George Castillo
Jason Witrock
Maria Rodriguez
Michael Steffens
Mojdeh Khaghan
Paul Stein
Stefan Zachar Jr.
Position/Title
12/31/17
12/31/20
12/31/15
12/31/13
Board and Conzmittees Current Members
Personnel Board Sec. 2-190.66
Composition:
Ten (10) members appointed by a 5/7 vote.
Six (6) of which shall be citizens of Miami Beach not in the employment of the city, each having a
different vocation;
and three (3) regular employees of the City of Miami Beach, to be elected by the probationary and
regular employees of the city and who shall be elected from the employees of regular status in the
respective groups:
Group I shall consist of the employees of the Police Department, Fire Department
and Beach Patrol Department,
Group II shall consist of employees who are in clerical and executive positions,
Group III shall consist of all other employees,
The Personnel Director is a non-voting member.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http:/ /miamibeachfl.gov I cityclerkjscroll.aspx?id = 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEmNGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives!\ link; thereafter, choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Carla Gomez
Vacancy:
Members:
Name
Gabriel
Mojdeh
Rosalie
Christopher Diaz
Evette Phillips
George castell
Vacant
To replace David
Richardson
To replace David
Alschuler
To replace Michael
Peri muter
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
Last Name Position/Title Term Ends: Appointed by:
Paez
Khaghan
Pincus
elected 07/20/2011 exp. 7/31/2014-Group I
elected 07/09/2012 exp. 7/31/2015 Group III
elected 07/23/2010 exp. 7/31/2013 Group II
Human Resources Director
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
Term Limit:
12/31/15
12/31/16
12/31/15
Applicants Position/Title Applicants Position/Title
----.·--··--··----·
Elsa Orlandini
Kristen Rosen Gonzalez
Lori Gold
··-------
Harold Foster
Laurie Kaye Davis
Richard Preira
Board and Committees Current Members
Planning Board Sec. 118-51
Composition:
Two (2) year term. Appointed by a minimum of 4 votes.
Seven (7) regular voting members. The voting members shall have considerable experience in
general business, land development, land development practices or land use issues; however, the
board shall at a minimum be comprised of:
1) one architect registered in the state of Florida; or a member of the faculty of a school of
architecture in the state, with practical or academic expertise in the field of design, planning, historic
preservation or the history of architecture; or a landscape architect registered in the state of Florida;
or a professional practicing in the fields of architectural or urban design, or urban planning;
2) one developer who has experience in developing real property; or an attorney in good standing
licensed to practice law within the United States.
3) one attorney licensed to practice law in the state of Florida who has considerable experience in
land use and zoning issues;
4) one person who has education and/or experience in historic preservation issues. For purposes of
this section, the term "education and/or experience in historic preservation issues" shall be a person
who meets one or more of the following criteria:
A) Has earned a college degree in historic preservation;
B) Is responsible for the preservation, revitalization or adaptive reuse of historic buildings; or
C) Is recognized by the city commission for contributions to historic preservation, education or
planning; and
5) three persons who are citizens at large or engaged in general business in the city
No person except a resident of the city, who has resided in the city for at least one year shall be
eligible for appointment to the planning board. The City Commission may waive the residency
requirements by a 5/7ths vote in the event a person not meeting these requirements is available to
serve on the board and is exceptionally qualified by training and/or experience.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http:/ /miamibeachfl.gov/ cityclerkjscroll.aspx?id = 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEITINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Katia Hirsh.
Members:
Name Last Name
-----·"· ··-·-
Charles Urstadt
Frank Kruszewski
Henry Stolar
Jack Johnson
Jean-Francois Lejeune
Jonathan Bel off
Robert Wolfarth
Position/Title Term Ends: Appointed by:
----··-·-·-··-----·
General Business
General Business
Gen. Bus. TL 12/31/13
Historic Preservation
Architect
Attorney
Developer
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2014 City Commission
12/31/2014 City Commission
12/31/2013 City Commission
12/31/2013 City Commission
Term Limit:
12/31/17
12/31/18
12/31/13
12/31/18
12/31/17
12/31/15
12/31/17
Board and Committees Current Men1bers
Applicants
Albert Mertz
Alexander Annunziato
Anthony Atala
Brian Ehrlich
Elizabeth Camargo
Gary Twist
Jeffrey Cohen
Joshua Wallack
Marina Novaes
Mario Courtney
Noah Fox
Ryan Homan
Position/Title Applicants
Alex Espenkotter
Andres Asion
Avi Ciment
Dominique Bailleul
Francis Steffens
Guy Simani
Jessica Conn
Joy Malakoff
Mark Alhadeff
Muayad Abbas
Robert Sena
Sarah Johnston
Position/Ti tie
Board and Committees Current Members
Police Citizens Relations Committee
Composition:
The committee shall consist of seventeen (17) members,
fourteen (14) of whom shall be voting members.
Sec. 2·190.36
The members shall be direct appointments with the Mayor and City Commissioners, each making two
(2.) individual appointments.
One (1) non-voting ex-officio member shall be from the non-administrative personnel of the police
department selected by a majority vote of the non administrative personnel.
Two (2.) additional non-voting ex-officio members shall be the police chief (or a designee) and the city
attorney (or a designee).
The chairperson of the committee or his/her designee shall serve as a non-voting ex-officio member
of the Community Relations Board.
The Police/Citizen Relations Committee shall be assigned to the Police Department.
Recommendations for appointment to all voting and non-voting membership selected by the Mayor
and Commission shall be obtained from;
the Spanish American League Against Discrimination (S.A.L.A.D.); the League of United
Latin American Citizens (L.U.L.A.,C.]; The Anti-Defamation League, (A.D.L.);
The Dade Action Pac; the National Association for the Advancement of Colored People
(NAACPA);
the League of Women's Voters,
and any other organizations deemed appropriate.
The voting members of the committee shall have knowledge of and interest in Police Community
Relations and their impact on the City of Miami Beach.
City Liaison: Chief Raymond Martinez
Vacancy:
Members:
Name
To replace Michael
Grieco
Last Name Position/Title
-----------· ----.---"··--
Beverly
Claire
Dina
Gianluca
Glenda
Hope
Jared
Jonathan
Michael
Mitchell
Nelson
Steven
Walter
Alex Bello
R. Martinez
Steve Rothstein
Aberbach (TL 12/31/13)
Warren
Dis sen
Fontani
Krongold
Fuller
Plitt
Parker
Perlmutter
Korus
Gonzalez
Oppenheimer
Lucero
Non-adm. Personnel of the PO
Police Chief
City Attorney Designee
12/31/2014 Commissioner Michael Gongora
Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Jorge Exposito 12/31113
12/31/2013 Mayor Matti Herrera Bower 12/31/18
12/31/2014 Commissioner Jerry Libbin 12/31/14
12131/2014 Commissioner Jorge Exposito 12/31/18
12/31/2014 Commissioner Ed Tobin 12/31115
12/31/2013 Commissioner Jerry Libbin 12/31/16
12/3112013 Commissioner Deede Weithorn 12/31/15
12/3112013 Commissioner Jonah M. Wolfson 12/31/19
12/3112014 Commissioner Michael Gongora 12/31/20
12/3112013 Mayor Matti Herrera Bower 12/31/18
12131/2013 Commissioner Ed Tobin 12/31/15
1213112014 Commissioner Jonah M. Wolfson 12/31117
12/3112013 Commissioner Deede Weithorn 12131119
,, 'C,!J«. "!<W.';.><•O'>~;<ff-'C"..::o«,<M·· .,_.., > /'41~"'<-i<V "*"~:wfr.':>i>'='.>..' ;-&'>,!-"' ,< /•?'"><~"{4<.:.;,'''' /d. 0U V6;1.'<'0',J,-'C, ~-.''(<.i:h-1'_,, .,,-V,N -;>.p_,f~>1~<-·,·,v.«:'j..'<{·O'«. · '''~ /;;. ,,.,. ·'''·'• >.>; {, -';1-.'l ,,,,.,_,~ 1f,~''4• >"-''-"' cr.f~>,;o;W,,"'/. ·~?·~.1"«·''"'' "-<.:-!~'>~¥ ,/, -x, .~ :•··~ •' "-'>.;>;<><'4<-~<c·.~-"""'''' ,<v,;, <W '«;··~· «-x-·>;ie·<'-"""i':'>/.."k'\'>,C,,;.,, ;,-~.,-.·;,,"'-'-"'::-",'~
Friday, May 17,2013 Page 47 of 59 (Continued ....
Board and Committees Current Members
Applicants
Alejandro Dominguez
Barbara (Bunny) Patchen
Christina LaBuzetta
Erik Goldman
Irene Valines
Jessica Jacobs
Laura Cullen
Maria Begonia Calcerrada
Melissa Mokha
Richard Preira
Steven Gonzalez
Position/Title Applicants
Alex Espenkotter
Bruce Klaiber
David Crystal
Eugenio Cabreja
Irene Valines
Kimberly Diehl
Laura Marilla
Marina Aviles
Rachel Schuster
Rosemarie Murillo Likens
Tegan Eve
'7<W4-'-'•7H'w:l-'!it1'.CP''"~'R~>!"•fr;<~"'-"*,..''''?.\'\'i>O';lW'WW.»<cc//>O~>r ··~ '• ,•""<'"'"!'~~-;.(";~'~!'~¢; <!.·;..<<¥_,.;,.·~,-., •• ~,.o~"V.c~>-:.•('.'1 ~'"'-"'"'··'•'>' '·''"'~'•>' > ' ,, •• ,,, ''''''''''
Friday, May 17,2013
Position/Title
Board and Contmittees Current Members
Production Industry Council Sec. 2-71
Composition:
The council shall consist of seven (7) voting members, the Mayor and each Commissioner shall make
one direct appointment.
All regular members shall have knowledge of the fashion, film, new media, production, television and
or recording industries of the city.
Each of the six (6) industries shall be represented by at least one member, but no more than three
(3) members, who are directly involved with that industry.
City Liaison: Graham Winick
Vacancy:
Members:
Name
To replace Joyce
Galbut
Production
Last Name Position/Title
--" "--------
Mertz Recording Industry
12/31/2014 Mayor Matti Herrera Bower
Term Ends: Appointed by: Term Limit:
--------·-·~·-·-~-
12/31/2013 Commissioner Jerry Libbin 12/31/20 Albert
Allee
Belkys
Bruce
Ivan
Noreen
Newhoff Fashion (TL 12/31/13) 12/31/2014 Commissioner Jorge Exposito 12/31/13
Nerey Production
Orosz Fashion
Parron News Media
Legault-Mendoza TV/Film
Applicants
Christina Nicodemou
Karlene Mcleod
Natalia Datorre
Position/Title
12/31/2013 Commissioner Deede Weithorn 12/31/18
12/31/2014 Commissioner Ed Tobin 12/31/15
12/31/2014 Commissioner Michael Gongora 12/31/16
12/31/2013 Commissioner Jonah M. Wolfson 12/31/17
Applicants
Irene Valines
Lisa Ware
Paul Friedman
Position/Title
Board and Committees Current Members
Safety Committee Sec. 2-176
Composition:
Committee consists of fourteen (14) members who shall be direct appointments, two (2)
appointments shall be made by the Mayor and each Commissioner.
The members shall have knowledge of and interest in the safety of the citizens of the city.
Ordinance 2010-3710 requires that one of the two direct appointments by the Mayor and each of the
City Commissioners be Citizen Emergency Response Team (CERT) certified.
City Liaison: Sonia Bridges
Vacancy:
To replace Joel
Aberbach
To replace Baruch
Sandhaus
Members:
Name Last Name
Alfredo Rey
Barbara Gillman
Calvin Kohli
Irene Valines
Jane Hayes
Jason Witrock
Jeannette Egozi
Jeff Gordon
Jerry Marsch
Marcella Paz Cohen
Michelle Green
Oren Lieber
Applicants
Jonathan Parker
Michael Perlmutter
Michelle Green
Robert Blumenthal
William Cahill
Position/Title
(TL 12/31/13)
(TL 12/31/13)
Position/Title
12/31/2013 Mayor Matti Herrera Bower
12/31/2013 Commissioner Jorge Exposito
Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Deede Weithorn 12/31/17
12/31/2014 Commissioner Jonah M. Wolfson 12/31/13
12/31/2014 Commissioner Jerry libbin 12/31/16
12/31/2014 Commissioner Ed Tobin 12/31/19
12/31/2013 Commissioner Jerry Libbin 12/31/17
12/31/2014 Commissioner Jorge Exposito 12/31/19
12/31/2013 Commissioner Michael Gongora 12/31/17
12/31/2013 Commissioner Jonah M. Wolfson 12/31/19
12/31/2014 Mayor Matti Herrera Bower
12/31/2013 Commissioner Deede Weithorn
12/31/2013 Commissioner Michael Gongora
12/31/2014 Commissioner Ed Tobin
Applicants Position/Title
Leah Rey
Michael Tichacek
Orlinda Perez Perez
Silvia Rotbart
12/31/13
12/31/16
12/31/19
12/31/14
Board and Conzmittees Current Members
Single Family Residential Review Panel 2006-3529
Composition:
The panel shall be composed of three (3) members, two of whom shall be architects an/or other
registered design professionals, and one shall be a resident of the City, each to serve for a term of
one (1) year. Panel members shall not deliberate in more than four (4) meetings per calendar year
unless required due to inability to satisfy the quorum requirement.
Panel members shall be chosen by the City Manager or designee on a rotating basis or as available
from a list of not more than 20 architects and/or other registered design professionals, as well as a
list of residents of the City. In developing the list of registered professionals, names should be
submitted from the following associations:
(1) American Institute of Architects, local chapter
(2) American Society of Landscape Architects, local chapter
(3) American Planning Association, local section
(4) The Miami Design Preservation League
(5) Dade Heritage Trust-
Liaison: Thomas Mooney
Vacancy:
To replace Daniel Registered Design Prof. 12/31/2013
Vietia
Jorge Gutierrez Registered Design Prof. 12/31/2013
(TL 12/31/14)
Rafael Sixto Registered Design Prof. 12/31/2013
(TL 12/31/14)
Members:
Jimmy Morales, City Manager
Jimmy Morales, City Manager
Jimmy Morales, City Manager
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
new member 12/31/2013
Applicants Position/Title Applicants Position/Title
Oliver Oberhauser
Page
Board and Committees Current Members
Sustainability Committee 2008·3618
Composition:
The Committee shall consist of seven (7) voting members, one each to be directly appointed by the
Mayor and each City Commissioner. A Commissioner, appointed by the Mayor, shall serve as a non-
voting member and shall serve as the chairperson of the Committee.
The purpose of the Committee is to provide guidance and advice with regard to the City's efforts to
provide and promote general environmental improvement trends, or "Green Initiatives," and
"Sustainable Development", which is herein defined as a pattern of resource use that aims to meet
community needs while preserving the environment so that these needs can be met, not only in the
present, but in the indefinite future.
The Committee shall make advisory recommedations to the City Commission and the City
Manager to promote Citywide Green Initiatives and to promote and provide plans for Sustainable
Development in the City of Miami Beach.
City Liaison: Elizabeth Wheaton
Members:
Name Last Name
Commissioner Gongora
David Doebler
Debra Leibowitz
Gabriele Van Bryce
Lanette
Lily
Luiz
Mitch
Applicants
Amy Rabin
Sobel
Furst
Rodrigues
Novick
Andrea Lisa Travaglia
Elizabeth Pines
Gisele Colbert
Marivi Iglesias
Russell Hartstein
Position/Title
Position/Title
Term Ends: Appointed by: Term Limit:
12/31/2013 Mayor Matti Herrera Bower
12/31/2013 Commissioner Jerry Libbin 12/31120
12/31/2013 Commissioner Deede Weithorn 12131115
12/31/2014 Commissioner Michael Gongora 12/31117
12/31/2014 Commissioner Jorge Exposito 12/31/17
12/31/2013 Commissioner Jonah M. Wolfson 12/31116
12/31/2014 Commissioner Ed Tobin
12/31/2013 Mayor Matti Herrera Bower
Applicants
Amy Tancing
Daniel Manichello
George Durham
Kimberly Eve
Michael Laas
Walker Burttschell
Position/Title
12/31115
12/31/16
Board and Committees Current Members
Tennis Advisory Committee 2012-3773
Composition:
The Committee shall be composed of severn (7) members, each of whom shall be a voting member
who has demonstrated a high degree of interest, participation, and/or expertise in the sport of
tennis. The Mayor and City Commissioners shall each make one direct appointment to the committee.
The Mission of the Tennis Committee is to improve the lives of residents by promoting the
development and sound management of public facilities dedicated to the sport of tennis in the City of
Miami Beach and to make recommendations, as appropriate, to the City Commission and the City
Administration.
The powers and duties of the Committee shall be to provide advisory recommendations regarding the
use, operation, management, and development of public tennis facilities to the City Commission and
the City Administration for such action as the City Commission and the City Administration may deem
appropriate.
Two years after the September 12, 2012 effective date of this Ordinance, the City Manager shall bring
the provisions of this section before the City Commission for its review and consideration.
City Liaison: Julio Magrisso
Members:
Name Last Name
. ~·" ----·--" --·· -~
Carrie Johnson
David Berger
Dolores Hirsh
Gayle Durham
Jeffrey Forster
Stefan Zachar Jr.
Tegan Eve
Applicants
Kimberly Diehl
Marlene Pross
Michael Tichacek
Stephen Donnelly
Vicki Petruzzelli
Position/Title
Position/Title
>w--'r'A,O~··"'-~',:-,,«,c,~.-'".0'A"-fi<'<··"-'.,'"':o"""""·V..w~ -~~'l<i!t'>'c-;~ •• , 1'"''<Allv>Ol'*l~>.;1.-.->::~""·;¢-<"' "<' :;,._ ;.<,.: •• ~!••A'i'i>N'-/>;>'1.'/•->'~''-''".~'"-.'< c--,~,.
Friday, May 17,2013
Term Ends: Appointed by: Term Limit:
·-·------· --------
12/31/2014 Commissioner Deede Weithorn 12/31/20
12/31/2013 Commissioner Jorge Exposito 12/31/19
12/31/2013 Commissioner Jonah M. Wolfson 12/31/19
12/31/2014 Commissioner Ed Tobin
12/31/2013 Commissioner Jerry Libbin
12/31/2013 Mayor Matti Herrera Bower
12/31/2014 Commissioner Michael Gongora
Applicants
Laure Mckay
Melissa Mokha
Ronald Starkman
Steve Berke
Position/Title
Page
12/31/20
12/31/19
12/31/20
12/31/20
Board and Committees Current Members
Transportation and Parking Committee
Composition:
Committee shall consist of fourteen (14) members.
Sec. 2-190.91
The Mayor and City Commissioners shall each make one (1) appointment, with the other members of
the committee to be composed of members from the following community organizations/ each of
which must designate a permanent coordinating representative:
1) Miami Beach Chamber of Commerce's Transportation and Parking Committee/
2) Miami Beach Community Development Corporation,
3) Ocean Dr. Association,
4) Miami Design Preservation League,
5) North Beach Development Corporation/
6) Mid-Beach Community Association,
7) Lincoln Rd Marketing, Inc.,
On an annual basis, the members of the committee shall elect a chairman and such other officers as
may be deemed necessary or desirable/ who shall serve at the will of the committee. Seven members
of the committee shall consist of a quorum of the committee and shall be necessary in order to take
any action.
The members of the voting committee shall have knowledge of and interest in Transportation and
Parking and their impact on the City of Miami Beach.
The members of the board shall be officially designated by their respective organization, and letters
certifying that designation shall be forwarded to the Miami Beach City Clerk.
City Liaison: Saul Frances
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
Dr. Corey Narson 12/3112014 Commissioner Jerry Libbin 12131118
Eric Ostroff 12131/2014 Commissioner Deede Weithorn 12131/18
J.P. Morgan 12/31/2013 Commissioner Michael Gongora 12/31/14
Josephine Pampanas 12/31/2014 Mayor Matti Herrera Bower 12131114
Maria Mayer 12/31/2013 Commissioner Ed Tobin 12131/16
Scott Diffenderfer 1213112013 Commissioner Jonah M. Wolfson 12131115
Seth Wasserman 12131/2013 Commissioner Jorge Exposito 12/31/16
AI Feola Rep. for the Ocean Dr. Imp. Assoc. 12/31/12
Delvin Fruit Rep. for Mid-Beach Community Assoc. -12/31/12
Jo Asmundsson Rep. for MBCDC 12/31/12
Madeleine Romanello Rep. for MBCC 12/31/13
Mark Weithorn Rep. for NBDC 12/31/13
vacant Rep. for Lincoln Road Marketing
William "Bill" Hahne Rep. for MDPL 12/31/13
Applicants
Amy Rabin
Daniel Manichello
David McCauley
Eleanor Carney
Position/Title Applicants
Cheryl Jacobs
David Alschuler
Dorian Nicholson
Gerhard Rima
Position/Title
Board and Committees Current Members
Gianluca Fontani
Jacobs Jacobs
Julio Lora
Orlinda Perez Perez
Sasha Boulanger
Friday, May 17, 2013
Ivana Vento
Jeffrey Feldman
Laure Mckay
Rima Gerhard
Steven Oppenheimer
Board and Contmittees Current Members
Visitor and Convention Authority
Composition:
Two (2) year term. Appointed by a minimum of 4 votes.
Seven (7) member who shall be permanent residents of Miami-Dade County.
Sec. 102-246
The seven (7) members of the authority shall be representative of the community as follows:
1) Not less than two (2) nor more than three (3) members shall be representative of the hotel
industry;
2) and the remaining members none of whom shall be representative of the hotel industry, shall
represent the community at-large. Any member of the authority or employee therefore violating or
failing to comply with provisions of this article shall be deem to have vacated his office or position.
City Clerk's Note: Please see the "Agenda -Agenda Archives" for the continuously updated Releases
of City Commission At-Large Nominations listing current information about which applicants have
actually been nominated. The Agenda -Agenda Archives website is located at
http:/ /miamibeachfl.gov/ cityclerkjscroll.aspx?id == 72497.
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of the
webpage, click on the "Agenda -Agenda Archives" link; thereafter, choose the first listed Commission
meeting and click on City Commission At-Large Nominations.
City Liaison: Grisette Roque.
Members:
Name Last Name Position/Title
---·---~·-
Aaron Perry At-Large
Jaqueline Hertz At-large TL 12/31/13
Jeff Lehman Hotel Industry TL12/31/13
Keith Men in Hotel Industry
Margaret Benua At-Large
(Peggy)
Micky Ross Steinberg At-large
Steven Adkins At-large
Applicants Position/Title
Albert Mertz
Brian Richard
Charles Million
Christopher Amisano
Diana Fontani Martinez
Eric Lawrence
Harold Foster
James Lloyd
Jennifer Diaz
Joshua Wallack
Karlene Mcleod
Natalia Datorre
Seth Feuer
Term Ends: Appointed by:
~·~---------~--···~--,-----· --
1213112014 City Commission
12131/2013 City Commission
12131/2013 City Commission
12/31/2013 City Commission
1213112014 City Commission
12131/2013 City Commission
12/31/2014 City Commission
Term Limit:
12131/16
12/31113
12/31/13
12131/15
12/31/17
12131/15
12/31/14
Applicants
Antoinette Zel
Calvin Kohli
Christine Taplin
Christopher Todd
Dona Zemo
George Castillo
Israel Sands
Jeffrey Graff
Jonathan Porcelli
Karen Brovvn
Laure Mckay
Natalie Koller
Steven Gonzalez
Position/Title
,' •.;,;..,,~ ''''"~'"'"·~· '-"• hr.w«<,·~-~-"'"" ~, ~''*""""""'"'""'~-~' c;.~K-;-"';,:,''""~*-"·''*'"i ,'i>{,' •< -</"'.'-'*~'•i.'<'-<''"-'·---~''"'"''"·->"1.0'· , '<>" -~ ~~' "·" "·" • "''''ill"-> "•'"~''' ~ «,;: .!< ;;•. , "*"''" &.$-<->.' <""'""'"·">~~¥>"''"'"'~·-~·""''··" · ~-<i<h~'"~-"" •c ... ,,< <•'~'<~'<1#11.!/''' ""• ~ ""';;~: S'>--· '""· '<~.-, .••• o.·.w~;;o'M,'-,.«•.<.~·· r > >V ""·'""l¢A'¥itkt~?o!~"""·"· ""'•'"P
Fl'iday, May 17,2013 Page 56 of 59 (Continued ....
Board and Comntittees Current Members
Zahara Mossman
Page 57 of 59
Board and Contmittees Current Members
Waterfront Protection Committee Sec. 2-190.122
Composition:
The committee shall consist of:
seven (7) voting members, one appointed by the Mayor and each Commissioner, and three (3) non-
voting ex-officio members to be comprised as follows:
1) Seven (7) citizens having an interest in the preservation of the city's beaches
and the purposes of the committee,
2) The city's environmental specialist as an ex-officio member,
3) An individual appointed by the Miami Dade County Department of Environmental
Resources Management (DERM), Natural Resources Division who holds the
position of Special Projects Administrator II as an ex-officio member and,
4) A member of the city's Beach Patrol.
City Liaison: Elizabeth Wheaton
Vacancy:
Members:
Name
Barbara
Jeffrey
Matthew
Morris
Robert
William
Brian Flynn
Joe Fisher
Margarita Wells
Applicants
Alan Fishman
Gisele Colbert
Kimberly Eve
Silvia Rotbart
To replace Charles
Fisher
Last Name Position/Title
Hershkowitz
Feldman
Krieger (TL 12/31/13)
Sunshine
Kraft
Cahill
12/31/2014 Commissioner Deede Weithorn
Term Ends: Appointed by: Term Limit:
12/31/2014
12/31/2013
12/31/2014
12/31/2013
12/31/2013
12/31/2013
Commissioner Jerry Libbin 12/31/14
Mayor Matti Herrera Bower 12/31/19
Commissioner Michael Gongora 12/31/13
Commissioner Jorge Exposito 12/31/15
Commissioner Jonah M. Wolfson 12/31/16
Commissioner Ed Tobin 12/31/20
ex-officio, Miami-Dade Co. Dept of Env. Res. Mgmt.
ex-officio, City's Beach Patrol Lifeguard II
ex-officio, City's Environmental Specialist
Position/Title Applicants
Andrew Fuller
James Weingarten
Luiz Rodrigues
Position/Title
Board and Committees Current Members
Youth Center Advisory Board
Composition:
The board shall consist of ten (10) members,
Sec. 2·186
seven (7) of whom shall be voting members affiliated with the Scott Rakow Youth Center. Two (2)
student resident users of the facility shall serve as non-voting ex-officio members; one (1) of these
student users must attend a middle school, and the other must attend a high school.
The director of the office of children's affairs shall serve as a non-voting ex-officio member. The
chairperson of the Youth Center Advisory Board or his designee shall serve as a non-voting, ex-officio
member of the Recreational Centers and Parks Facilities Board, to be renamed the Parks and
Recreational Facilities Board.
City Liaison: Ellen Vargas
Vacancy:
Members:
Name
Annette
Dana
Esther
Jeffrey
Michael
Paul
Stephanie
Maria Ruiz
Applicants
Aida EI-Matari
Rebecca Diaz
Last Name
Cannon
Turk en
Egozi Choukroun
Graff
Bumstine
Stein
Rosen
Position/Title
ex-officio student rep. of a Middle School
ex-officio student rep. of a High School
ex-officio Dir. of Children's Affairs
Position/Title
Term Ends: Appointed by: Term Limit:
12/31/2014 Commissioner Ed Tobin 12/31/18
12/31/2013 Commissioner Jorge Exposito 12/31/15
12/31/2014 Commissioner Michael Gongora 12/31/17
12/31/2014 Commissioner Jerry Libbin 12/31/16
12/31/2013 Commissioner Jonah M. Wolfson 12/31/19
12/31/2014 Mayor Matti Herrera Bower 12/31/16
12/31/2013 Commissioner Deede Weithorn 12/31/15
Applicants Position/Title
Andrea Lisa Travaglia
City Commission Committees
Committee Position First Name
Finance & Citywide Projects Committee
Chairperson Commissioner Deede Weithorn
Vice-Chair Commissioner Jorge Exposito
Member Commissioner Michael Gongora
Alternate Commissioner Jerry Libbin
Liaison Patricia Walker, Chief Financial Off.
Land Use & Development Committee
Chairperson Commissioner Michael Gongora
Vice-Chair Commissioner Jonah Wolfson
Member Commissioner Jerry Libbin
Alternate Commissioner Ed Tobin
Liaison Richard Lorber, Acting Planning Dir
Neighborhood/Community Affairs Committee
Chairperson
Vice-Chair
Member
Alternate
Liaison
Friday, May 17,2013
~· .
Commissioner Edward L. Tobin
Commissioner Jerry Libbin
Commissioner Jorge Exposito
Commissioner Jonah Wolfson
Barbara Hawayek, Building Dept.
Appointed by
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Page 1 of 1
NON-CITY COMMISSION COMMITTEES
Mayor Herrera Bower
• South Florida East Coast Corridor Coalition
• U.S. Conference of Mayors
• National League of Cities
• Florida League of Cities
• International Hispanic Network
• International Women's Forum -Arva Moore Parks
• FlU Wolfsonian Advisory Board
• Greater Miami Convention and Visitors Bureau Executive Committee
• Girl Power Honorary Member
• Miami-Dade Metropolitan Planning Organization
• Miami-Dade County Tourist Development Council
• Citizens' Oversight Committee/lnterlocal Agreement for Public School Facility Planning MDC
Commissioner Michael Gongora
• Miami-Dade County League of Cities
Commissioner Deede Weithorn
• Miami-Dade County Homeless Trust Board
Ricky Arriola
• The Adrienne Arsht Center for the Performing Arts Center Trust
Victor Diaz
• Miami-Dade County Charter Review Task Force
Mitchell Kaplan
• The Adrienne Arsht Center for the Performing Arts Center Trust
Richard Milstein
• The Adrienne Arsht Center for the Performing Arts Center Trust
F:\C?LER\$ALL\a City Commission\Non c.ityCommission Committees 04172013.docx
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 05, 2013
SUBJECT: BOARD AND COMMITTEE APPO NTMENTS-CITY COMMISSION APPOINTMENTS
ADMINISTRATION RECOMMENDATION
Make appointments as indicated.
BOARDS AND COMMITTEES
1. Affordable Housing Advisory Committee (2 vacancies)
2. Design Review Board (1 vacancy)
3. Health Advisory Committee (1 vacancy)
4. Miami Beach Cultural Arts Council (1 vacancy)
5. Personnel Board (3 vacancies)
Please see the "Agenda -Agenda Archives" for the continuously updated Releases of City
Commission At-Large Nominations listing current information about which applicants have actually
been nominated. The Agenda-Agenda Archives website is located at:
http://miamibeachfl.gov/cityclerk/scroll.aspx?id=72497
Alternatively, the Releases can be found by going to the City's main portal located at
http://miamibeachfl.gov; and under the CITY MEETINGS section, located on the right hand side of
the webpage, click on the "Agenda -Agenda Archives" link; thereafter choose the first listed
Commission meeting and click on City Commission At-Large Nominations.
JM/REGcB
Agenda Item ------
F:ICLER\$ALL\a City Commission\Commission Memo B & C FOR June 05 13.doc
THIS PAGE INTENTIONALLY LEFT BLANK
MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
To:
From:
Date:
Re:
I
Jimmy Morales, City Manager •• AJ.i flf;' ~
Matti Herrera Bower, Mayor /f yet' .
May 28, 2013
Appointment to the Performing Arts Trust
MEMORANDUM
Please place on the June 51h, 2013 City Commission Agenda an item to reappoint Mitchell Kaplan
as one of the City's representatives to the Adrienne Arsht Center for the Performing Trust. Mr.
Kaplan is the founder of Books and Books as well as a co-founder of the Miami Book fair
International. His biography and letter of support from the Trust, as well as the Articles of
Incorporation for the Trust are attached.
I thank you in advance for your attention to this matter. Should you have any questions, please
contact Gabrielle Redfern at extension 615 7.
MHB/ fgr
Agenda Item (.< 9/+ 2...
Date ~-5-13
>
May 14,2013
The Honorable Matti Bower
Mayor, City of Miami Beach
City of Miami Beach City Hall
1700 Convention Center Drive
Miami Beach, Florida 33139
RE: City of Miami Beach Reappointment of Mitch Kaplan to the Performing Arts Center Trust
Dear Mayor Bower:
Pursuant to the Performing Arts Center Trust's Articles of Incorporation, the City of Miami Beach is
entitled to appoint three representatives to the Board of the Performing Arts Center Trust Inc. (PACT}.
The current City of Miami Beach appointments are Mitchell Kaplan, Ricky Arriola and Richard Milstein.
Mr. Kaplan's term recently expired, although pursuant to our Articles of Incorporation he will continue
to serve until reappointed or replaced. The City of Miami Beach Commission is, therefore, requested
to reappoint Mitch Kaplan for a new three-year term.
Mr. Kaplan has been a member of the PACT Board for three years. His knowledge and expetiise
makes him an asset as the City's representative, and we believe that his continued service on the
PACT Board is needed as the Center continues to evolve into Miami-Dade County's cultural
centerpiece.
In order to make this appointment, the City of Miami Beach Commission must take formal action to
reappoint Mr. Kaplan to fill this seat. For your information, you will find enclosed Mr. Kaplan's bio as
well as a copy of the PACT's Articles of Incorporation that outlines the appointment process.
Please have the City Clerk forward confirmation of the City's action in this regard to Valerie Riles, the
Center's Vice President of Board and Government Relations. If you have any questions or require
further information, please call Valerie at 786-468-2203.
Sincere.)y, t'
14_£ ~
Mike Eidson
Chairman, PACT Board of Directors
Enclosures
Copied: J. Ricky Arriola, Chair, Nominating and Governance Committee
Mitch Kaplan, PACT Board Member
Rafael Granado, City Clerk
1300 Biscayne Boulevard, Miami FL 33132 Telephone 786.468.2000 Fox 786.468.2001 www.arshfcenter.org
MITCHELL KAPLAN -BIO
Mitchell Kaplan founded Books & Books in 1982. Located in Coral Gables, Florida,
Books & Books expanded to its present location in December of 2000. Housed in a
Mediterranean-styled building, the bookstore hosts over sixty events a month, consisting
of author readings and signings, demonstrations and workshops, live music and film
series, reading and discussion groups, programming for children and families, and a
variety of other community~based events. AH of this is achieved in an old world setting
of floor-to-ceiUng wood bookshelves, wood floors, and a courtyard cafe.
In 1989, Books & Books opened a second location on Lincoln Road, which continues to
serve the Miami Beach community today, and includes a Zagat-rated, full-service
restaurant, the Cafe at Books & Books, which features new South Florida cuisine by Chef
Bernie Matz.
In April 2005, Books & Books opened a new location at theBal Harbour Shops. 111is
new location specializes in high end art and design books and continues the tradition of
the Coral Gables and Miami Beach bookstores with a full schedule of events and
programs. In April 2009, Mitchell npent>:cl Th~ Newsstand by Books & Books, also at the
Bal Harbour Shops. This garden cafe and newsstand offers a wide range of intemational
periodicals, elite Cafes Richard coffee, Tartbcrry frozen yoqurt, high-end pastries-and
all the chann and atmosphere of a classic newsstand.
In December 2007, Mitchell went international with the opening of a fourth location in
The Cayman Islands. Located in a new multi-million dollar development, Camana Bay,
Books & Books, Grand Cayman, serves both the visiting and local population of the
island with a wide selection of international and Caribbean writing and events.
Mitchell is also a co-founder of Miami Book Fair International and serves as the
Chairperson of its Board of Directors. The Book Fair, sponsored and suppmted by
Miami-Dade College, brings over 300 authors and exhibitors to a weeklong celebration
of all things literary into the heart of downtown Miami and onto the College's Wolfson
Campus. Mitchell also serves on the steering committee of the Florida Center for the
Literary Arts, Miami-Dade College's new literary center.
Mitchell is the former President of the American Booksellers Association (ABA) and also
serves on the Board of ABFFE, the American Booksellers Foundation for Free
Expression. A native of Miami Beach and a graduate of Miami Beach Senior High
School, he received his BA at the University of Colorado and a M.Ed. from the
University of Miami. He lives in Miami with his wife, Rachelle, and their twin sons,
Jonah and Daniel, and their daughter, Anya.
ExhibitB
SECOND AMENDED AND RESTATED
ARTICLES OF INCORPORATION
OF
PERFORMING ARTS CENTER TRUST, INC.
The undersigned officers, natural persons competent to contract, hereby fife these Second
Amended and Restated Articles of Incorporation of PERFORMING ARTS CENTER TRUST,
INC., pursuant to Section 617.1007 of the Florida Not For Profit Corporation Act, and hereby
cerlify as follows: The original and present name of the Corporation is PERFORMING ARTS
CENTER TRUST, INC. The original Articles of Incorporation were filed with the Department
of State of the State of Flol'ida on August 6, 1991, as amended by amendments to the original
Articles of lncorporation filed with the Department of State on August 25, 1992 and
September 2, 1993. The First Amended and Restated Articles of Incorporation were filed with
the Department of State on January 2, 1998.
These Second Amended and Restated Articles of Incorporation were duly adopted
pursuant to Section 617.1007 of the Florida Not For Profit Corporation Act upon the affirmative
vote of at least two~thirds of the members of the Corporation at a meeting held on
iJ , 2006 and a majority of the Board of Commissioners ofMiami~Dade County,
-----iC#--~~:::::: _ _L~. 2006. These amended and restated Articles of Incorporation
e up filing with the Department of State.
1.1 Name:
ARTICLE I
ORGANIZATION
This Corporation, formed under the Florida Not For Profit Corporation Act, shall be
known as the Performing At1s Center Trust, Inc. (hereafter, the "Corporation").
J .2 Seal:
The seal of this Corporation shall contain .the words "Performing At1s Center Trust, Inc.,
a corporation not-for-profit".
1.3 Offices:
The principal offices of the Corporation shall be located in the State of Florida at such
place or places as the Board of Directors may from time to time, designate. The mailing address
of the Corporation shall be located at the principal offices of the Corporation. On the date
hereof, such principal offices are at 1444 Biscayne Boulevard, Suite 202, Miami, FL 33132.
The Corporation's offices will relocate to the Performing Arts Center at 1300 Biscayne
Boulevard, Miami FL 33132 on August 4, 2006.
(M2264121;51
ARTICLE II
PURPOSE
This Corporation is organized and shall operate exclusively for educational, cultural and
charitable purposes as evidenced by conducting or supporting activities for the benefit of or to
carry out the purposes of the Performing Arts Center Trust, Inc., but limited in all events to
exempt purposes described in Section 50l(c)(3) of the Internal Revenue Code of 1986; and this
Corporation may engage in only such activities permitted under the laws of the State of Florida
and the United States of America as shall constitute activities in furtherance of such exempt
purposes. The Corporation is a non-profit corporation organized to provide a broad source of
community support for the Performing Arts Center in the City of Miami, Florida (the
"Performing Arts Center"). No pmi of the assets or the net earnings of the Corporation shall be
distributed to any officer, director, member or any other private person.
ARTICLE III
FUNCTIONS
It is expected that the Corporation will provide the governing authority to design,
construct, manage and operate the Performing Arts Center. The site on which the Perfonning
Arts Center is located and the Performing Arts Center itself will be owned by Miami~Dade
County. It is not contemplated that the Corporation will own either the land or buildings to be
designed, constructed, managed and operated by the Corporation. The Corporation will have full
authority to employ architect(s), acousticians and other consultants, approve design and employ
construction and development managers or firms and supervise their work. The Corporation will
employ a President who will be responsible for day-to-day carrying-out of the Corporation 1s
work and such other employees as the Corporation shall deem appropriate. The Corporation
may establish or enter into a contractual relationship with a leasing company. The Corporation is
responsible for raising funds for various purposes and, to accomplish this, the Corporation may
establish one or more foundations, subsidiary corporations, or affiliated organizations.
ARTICLE IV
BOARD OF DIRECTORS
The Board of Directors is responsible for the direction and control of all matters
pertaining to the Corporation and the Performing Arts Center. The Board of Directors and the
County Manager of Miami-Dade County shall select a President, who shall serve at the pleasure
of the Board of Directors. The President shall establish personnel and management policies in
accordance with applicable law and such policies as the Board of Directors may adopt. The term
"Director" as used herein shall include Designated Directors unless otherwise indicated, but shall
not include the President.
4.1 Members of Board ofDirectors:
The affairs of the Corporation shall be managed by the Board of Directors, all of whom
shall serve without compensation. At all times there shall be no less than five (5) nor more than
forty one (41.) Directors.
(M2264121;5J 2
4.2 Appointment ofDir·cctors:
The Board of Directors shall be appointed as follows:
(a) Local govemmental authorities shall appoint twenty~eight (28) members,
comprised of twenty~one (21) Miami-Dade County appointments with the remaining
appointments apportioned between the City of Miami, City of Miami Beach and Miami-Dade
County School Board as defined below:
(i) The Board of Commissioners of Miami-Dade County shall appoint
nineteen (19) Directors, as follows: thirteen (13) Directors shall be appointed by
individual County Commissioners and six (6) Directors shall be appointed by the Board
of Commissioners of Miami-Dade County At-Large.
(ii) The Mayor of Miami-Dade County shall appoint two (2) Directors;
(iii) The City of Miami Commission shall appoint three (3) Directors
subject to ratification by the Board of Directors;
(iv) The City of Miami Beach Commission shall appoint three (3)
Directors subject to ratification by the Board of Directors;
(v) The Miami-Dade County Public School Board shall appoint one
(1) Director.
(vi) For each appointment by the County Commissioners, County
Commission At-Large, County Mayor, City of Miami Commission and City of Miami
Beach Commission, the Trust shall advise the appointing authority of any special
characteristics or professional skills that it is seeking in order to strengthen and balance
the Trust board. In addition, the Trust may suggest potential nominees for consideration
by the appointing authmity. After consideration of these recommendations, the
appointing authority shall select an appointee that, in its best judgment, will best serve the
interests of the Trust and the governmental agency.
(b) Appointments made by the Corporation: In accordance with the Bylaws
of the Corporation, the Corporation shall appoint Community Representative Directors, not to
exceed thirteen (13) members, as follows:
(i) One (l) Director for each of the Designated Primary Artistic
Organizations named in Section 4.3;
(ii) One (1) Director each from at least two (2) Miami Dade County-
based non-profit performing arts organizations which reflect, in both their governance
and programming, community ethnic cultural perspectives including at a minimum an
Hispanic American artistic organization and an African American artistic organization;
and
{M226412!;5j 3
(iii) Additional Community Repre~entative Directors who represent the
interests and diversity of the community at large.
4.3 Designated Primary Artistic Organizations:
(a) Notwithstanding any other provision of these Articles, each of the
following organizations shall be entitled to appoint one Designated Primary Artistic Director
who may remain as Designated Primary Artistic Director at the pleasure of the organization so
long as the organization is a Designated Primary Artistic Organization. The following named
organizations have been designated as Primaty A1iistic Organizations and will constitute the four
(4) Designated Primary Artistic Organizations:
(i) Concert Association of Florida, Inc.
(ii) Florida Grand Opera, Inc.
(iii) Miami City Ballet, Inc.
(iv) New World Symphony, Inc.
(b) The requirements for Designated Primary Artistic Organizations include:
(i) A Designated Primary Artistic Organization shall be any
professional non-profit cultural organization, incorporated or not, w11ich shall have been
in existence for more than one (l) year, has an annual operating b~dget of more than
$500,000, and has displayed a long term financial and usage commitment to the
Corporation, as determined by the Board of Directors.
(ii) Designated Primary Artistic Directors shall be those Directors
appointed by a Designated Primary Artistic Organization.
4.4 Qualifications of Dit·ector·s:
The Directors are expected to devote time, professional knowledge, personal influence,
money and/or a combination thereof to attain the goals of the Corporation and shall be selected
by reason of their abilities to do the following:
(a) To provide and secure financial support for the activities of the
Corporation. The personal contributions of the Directors are key to the financial well-being of
the Corporation. Also, Directors, because they have great standing in the community, can
greatly influence individuals, corporations, foundations and government agencies to provide
financial support.
(b) To volunteer their specialized business expertise, advice and guidance to
working committees when needed.
(c)
the Corporation.
(M226412l ;Sf
To spearhead and to reinforce all community and public relations work of
4
4.5 Term ofDirectors:
(a) Each of the thirteen (13) Directors appointed by individual Commissioners
of Miami-Dade County shall serve a term which shall end concutTently with the last day of the
term of the County Commissioner who appointed said Director. Individual County
Commissioners who are reelected to office must officially appoint, or re-appoint if desired, a
Director as his or her appointment for the new term following the process in section 4.2.a.vi.
(b) Each of the six (6) Directors appointed by the Board of Commissioners of
Miami-Dade County At-Large shall be appointed for a three (3) year term and shall be pennitted
to serve up to two full consecutive three (3) year terms, and may be re-appointed to the Board of
Directors after ceasing to be a Director for one (I) year.
(c) Each of the two (2) Directors appointed by the Mayor of Miami~Dade
County shall serve a tenn which shall end concurrently with the last day of the term of the
Mayor. In the event that the Mayor is reelected to office, he or she must officially appoint, or re-
appoint if desired, each of the two (2) Directors as his or her appointments for the new term
following the process in section 4.2.a.vi.
(d) Each of the six (6) Directors appointed by the City of Miami and City of
Miami Beach Commissions shall be appointed for a three (3) year term and shall be permitted to
serve up to two full consecutive three-year terms, and may be re-appointed to the Board of
Directors after ceasing to be a Director fot· one (I) year following the process in section 4.2.a.vii.
(e) The Director appointed by the Miami-Dade County Public School Board
shall serve at the will of the School Board, and shall serve until he/she resigns or is removed.
(f) The terms of the Community Representatives are specified in the Bylaws
of the Corporation.
(g) Upon the expiration of a Director's tenn, that Director shall remain on the
Board of Directors until such time as he or she is replaced or is re-appointed by the appropriate
appointing authority.
4.6 Filling of Vacancies:
(a) Vacancies in expired or unexpired tenns for Community Representatives
to the Board of Directors caused by resignation, removal or death shall be filled according to the
process provided in Section 4.8 ofthe Bylaws of the Corporation.
(b) For those Directors appointed by the County Commissioners, County
Commission At~Large and MayO!', if a vacancy occurs prior to the expiration of the original
appointing authority's term, the individual County commissioner, commission or the Mayor who
appointed that Directm· shall appoint a new member to fill the vacancy following the process in
section 4.2.a.vi.
(c) For those Directors appointed by the City of Miami Commission and City
of Miami Beach Commission, if a vacancy occurs prior to the expiration of tbe Director's term,
IM2264111;5} 5
the Commissions shall appoint a new member to fill the vacancy following the process in section
4.2.l.vl.
(d) In filling any vacancy to be filled by Local Governmental Authorities the
replacement Director shall hold office for the unexpired term of his/her predecessor in office.
(e) The Miami-Dade County Public School Board shall appoint a person to
fill any vacancy for their Director position.
4.7 Removal of Directors:
Any Director may be removed for cause as detem1ined by the Corporation, including
violation of Board policy, by the affirmative vote of the majority of the Board of Directors,
provided such Director has been given prior notice that the subject of his/her removal will be
presented to the Board at a duly noticed meeting.
4.8 Financial Disclosure:
Directors shall file the same Florida Financial Disclosure Statements required of state
officers. Other than compliance with Financial Disclosure requirements, the provisions of the
Miami-Dade County Conflict of Interest and Code of Ethics Ordinance shall not apply to the
Directors.
4.9 The Sunshine Law:
The Board of Directors shall comply with Florida Government in the Sunshine Law in
the conduct of all its meetings to the same extent as if it were an elected body.
4.10 Public Records Act:
The Corporation's records will be open to public inspection in accordance with the
Florida Public Records Act to d1e same extent as if it were a government agency.
ARTICLE V
COMMITTE.ES
The initial Standing Committees of the Board of Directors shall be the Executive
Committee, Finance Committee, Audit Committee and Nominating and Governance Committee.
The purposes and membership of the Standing Committees shall be set forth in the Bylaws of the
Corporation. The Board of Directors may establish from time to time, such additional Standing
or ad hoc Committees as shall be deemed appropriate, with such additional Committees to
exercise such duties, powers and authorities as may be delegated by resolution of the Board of
Directors.
(M2264121 ;S} 6
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R9 -New Business and Commission Requests
R9B1 Dr. Stanley Sutnick Citizen's Forum. (12:30 p.m.)
R9B2 Or. Stanley Sutnick Citizen's Forum. (5:30p.m.)
Agenda Item R913/-;;_
Date 6 ~S: 1.3
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R9 -New Business and Commission Requests
R9C Update On The Miami Beach Convention Center Project.
(City Manager's Office)
(Report to be Submitted in Supplemental)
Agenda Item R q (_
Date b-5-13
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~ MIAMI BEACH
OFFICE Of THE MAYOR AND COMMISSION MEMORANDUM
To: Jimmy Morales, City Manager
From: Jonah Wolfson, Vice Mayor
Date: April 2"d, 2013
Re: Commission Agenda Discussion lt~m
Please place on the May 8, 2013, Commission Agenda an item to discuss a
resolution requiring the two short listed proposer firms being disqualified if they do not
submit the required affidavits on or before May 11', 2013, for the Convention Center
RFQ.
Should you have any questions, please contact Leonor Hernandez at Extension 6437.
RESOLUTION TO BE SUBMITTED
itJ MIAMI BEACH
OFFICE OF THE 1V1A YOR AND COMMISSION MEMORANDUM
TO: Jimmy Morales. City Manager
FROM: Jonah Wolfson, Vice Mayor
DATE: March 28, 2012
SUBJECT: Agenda Item
Please place on the May 8, 2013, Commission Meeting Agenda a discussion item to
repeal Sec. 7 4-1, entitled "Soliciting business in public from pedestrians~~ of the
Code of the City of Miami Beach, Florida and/or a referral to the Land Use and
Development Committee to discuss said Section 74-1.
If you have any questions, please contact Leonor Hernandez at extension 6437.
JW/lh
Agenda Item R q E.
Date fiJ-S"~ \3
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/\/\I )\/V\ I
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk
Jose Smith, City Attorney
Jorge R. Exposito, Commissioner
May 16, 2013
MEMORANDUM
SUBJECT: Agenda item for June 5, 2013 Commission Meeting regarding Sutnick Hour
Please place for discussion, the protocol of items the Commission may entertain during Sutnick
Hour. I think it would be appropriate for us to discuss procedures and protocol moving
forward.
We trust that you will find all in good order. Should you have any questions, please feel free to
contact my aide, Nattaly Cuervo at 6457.
JRE/nc
)ih Agenda Item R cr F
Date 6-5""-13
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R10
CITY ATTORNEY REPORTS
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
o "the City Commission
/
TO:
FROM:
Mayor Matti Herrera Bower and Member
Jose Smith, City Attorn~ "
DATE: June 5, 2013 -';r_:.-tt
SUBJECT: City Attorney's Status Report
LAWSUITS FILED BY OR AGAINST THE CITY OF MIAMI BEACH SINCE THE LAST REPORT
1. Wells Fargo Bank. N. A. vs. City of Miami Beach, et al., Case No. 13-12785 CA 01
(Circuit Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action for equitable relief to recover funds held in the court registry in
connection with the tax deed sale for the property located 1145 Bay Drive, Miami Beach,
Florida. The Summons and Complaint were served on the City on April 24, 2013.
The City's liens were satisfied prior to the filing of the Complaint. The City's Answer was
filed on April 30, 2013.
2. Menada. Inc. v. City of Miami Beach, FL. Case No. 13-15239 CA 30 (Circuit Court -
11th Judicial Circuit in and for Miami Dade County, Florida)
This is a case for declaratory judgment relief filed by the property owner of Seacoast
Towers asking the court to determine its right to be exempt from the installation of a
sprinkler system based upon the public lodging statute, despite losing 3 appeals on the
same subject. The City's answer was recently filed and a motion for summary judgment
is being prepared.
3. The Deauvi!le Hotel Condominium Association. Inc. vs. Albert F. Pusey, et al., Case No.
13-15243 CA 27 (Circuit Court -11 1h Judicial Circuit in and for Miami-Dade County,
Florida)
This is an action to foreclose a condominium lien on real property located 6701 Collins
Avenue, Unit 922, Miami Beach, Florida. The Summons and Complaint were served on
the City on April 30, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 7, 2013.
4. JPMorgan Chase Bank, National Association vs. Luis F. Delgado. et al.. Case No. 13-
13426 CA 24 (Circuit Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 2899 Collins Avenue,
Unit 1439, Miami Beach, Florida. The Summons and Verified Complaint were served on
the City on May 2, 2013.
Agenda Item R 10 I+
Date ' .. S-13
City Attorney's Report
June 5, 2013
Page 2
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 6, 2013.
5. JPMorgan Chase Bank. National Association vs. The Pavillion Condominium
Association, et al., Case No. 13-11967 CA 24 (Circuit Court -11 ~~ Judicial Circuit in and
for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 5601 Collins Avenue,
Unit 1220, Miami Beach, Florida. The Summons and Verified Complaint were served on
the City on May 2, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 2, 2013.
6. Deutsche Bank National Trust Company vs. John Sansac, et al., Case No. 13-11863 CA
01 (Circuit Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 528 Meridian Avenue,
Miami Beach, Florida. The Summons and Verified Complaint were served on the City on
May 2, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 7, 2013.
7. Capital Bank. N.A. vs. Avelino Martinez, et al .. Case No. 13-11863 CA 01 (Circuit Court
-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 605 7ih Street and
6961 Caryle Avenue, Miami Beach, Florida. The Summons and Verified Complaint were
served on the City on May 2, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 7, 2013.
8. Wells Fargo Bank, N.A. vs. Jessy Alves Vinagre, et al., Case No. 13-15269 CA 02
(Circuit Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 189 NW 97 Street,
Miami Shores, Florida. The Summons and Complaint were served on the City on May 8,
2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 20, 2013.
City Attorney's Report
June 5, 2013
Page3
9. Suntrust Bank vs. Allen Bombart et al., Case No. 13-13939 CA 11 (Circuit Court -11th
Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 510 Ocean Drive, Unit
PH-1, Miami Beach, Florida. The Summons and Verified Complaint were served on the
City on May 8, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 15, 2013.
10. Laze E-K LLC vs. Valeria Viviane Bensoussan. et al., Case No. 13-16212 CA 15 (Circuit
Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 5601 Collins Avenue,
Unit PH-1, Miami Beach, Florida. The Summons and Verified Complaint were served on
the City on May 13, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 15, 2013.
11. Wells Fargo Bank. N.A. vs. Davac Group. L.L.C., et al .. Case No. 13-16832 CA 13
(Circuit Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 1455 Michigan
Avenue, Unit 5, Miami Beach, Florida. The Summons and Verified Complaint were
served on the City on May 15, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 20, 2013.
12. A & P Air Conditioning Corporation, a Florida corporation, v. City of Miami Beach, a
Florida municipal corporation, and The Miami Beah Redevelopment Agency, a public
body corporate and politic, Case No. 13-17051 CA-5 (Circuit Court-11th Judicial Circuit
in and for Miami-Dade County, Florida)
These two companion cases were filed for monies allegedly owed to a subcontractor
which performed mechanical work on a City property but for a City tenant, Penn 17. The
City's response is pending at this time; the tenant is allegedly trying to resolve the
matters.
13. Bank of America, N.A. vs. Madelaine Rodriguez, et a!., Case No. 10-28706 CA 31
(Circuit Court-11 1h Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 3901 SW 78 Ct., #1-
216, Miami, Florida. The Summons and Amended Verified Complaint were served on
the City on May 15, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes was filed on May 22, 2013.
City Attorney's Report
June 5, 2013
Page4
14. Seville Acquisition. LLC, v. City of Miami Beach, Case No. 13-017539 CA 01 (Circuit
Court-11th Judicial Circuit of Florida in and for Miami-Dade County, Florida
This Emergency Complaint for Writ of Mandamus seeks to have the Court require the
City to immediately issue permits for the demolition of the boardwalk and construction of
the beachwalk behind the Marriott (Seville) Edition Hotel at 29th Street and Collins
Avenue, and for delay damages for not issuing the permits.
15. City of Miami Beach. Florida vs. Anthony Parks Case No. (To be assigned) (Circuit Court
-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action for damages to collect monies owed to the City of Miami Beach for
unpaid utilities bills. The action was filed on May 21, 2013. Service of Process on Mr.
Parks is pending.
16. JPMorgan Chase Bank vs. Victor M. Perez. et al., Case No. 13-16347 CA 21 (Circuit
Court-11th Judicial Circuit in and for Miami-Dade County, Florida)
This is an action to foreclose a mortgage on real property located 1250 West Avenue,
Unit 8-J, Miami Beach, Florida. The Summons and Verified Complaint were served on
the City on May 22, 2013.
The City's Answer and Affirmative Defense, asserting priority for any special
assessments, including, but not limited to, utility water and sewer services, demolition or
board-up liens, and resort taxes will be timely filed.
JS/SHR/RMH/GH/Ir
F:\ATTO\AAOFF\AAOFF\FILE.#S\2013\Status report CAO 050813.docx
R10-City Attorney Reports
R 1 OB Notice Of Closed Executive Session
Pursuant To Section 447.605, Florida Statutes, A Closed Executive Session Will
Be Held During Recess Of The City Commission Meeting On Wednesday, June
5, 2013, In The City Manager's Large Conference Room, Fourth Floor, City Hall,
For A Discussion Relative To Collective Bargaining.
Agenda Item 8 /0 B
Date G-5-13
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MIAMI BEACH
City of Miami Beac:h, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower
Members of the City Commission
City Manager Jimmy Morales
Ralph Granado, City Cler
/,//
Jose Smith, City A~rney ~-
(
June 5, 2013
Closed Attorney-Client Session
Pursuant to §286.011, Florida Statutes, the City Attorney hereby advises the Mayor
and City Commission that he desires advice concerning the following pending
litigation matter:
Seville Acquisition, LLC v. City of Miami Beach
Case No.: 2013-17539-CA-01
Therefore, a private closed Attorney-Client Session will be held during the lunch
recess of the City Commission meeting on June 5, 2013, in the City Manager's
Large Conference Room, Fourth Floor, City Hall to discuss settlement negotiations
and/or strategy related to litigation expenditures with regard to the above-referenced
litigation matters.
The following individuals will be in attendance: Mayor Matti Herrera Bower;
Members of the City Commission: Jorge Exposito, Michael Gongora, Jerry Libbin,
Edward Tobin, Deede Weithorn and Vice-Mayor Jonah Wolfson; City Manager
Jimmy Morales, City Attorney Jose Smith, and First Assistant City Attorney Gary
Held.
JS/GH/mmd
F:\ATIO\SMIJ\attorney client sesslon\Attorney-Ciient Session City of Miami Beach v. 1747 Bay Road Properties. LLC.doc
Agenda Item R I 0 c_
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REPORTS
AND
INFORMATIONAL ITEMS
-z
"T1
0
-I m s en
1. Reports and Informational Items
(see LTC 184-2013)
Agenda Item__.:;/ __
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OFFICE OF THE CITY MANAGER
NO. LTC# 175-2013 LETIER TO COMMISSION
To: Mayor Matti Herrera Bower and
Members of the City Commission
From: Jimmy L. Morales, City Manager.
Date: May13,2013
Subject: List of Projects Covered by the C . e of Silence Ordinance
In an effort to disseminate information to elected officials and City staff relative to
projects that are covered by the requirements of the City's Cone of Silence Ordinance,
following please find a list of all current solicitations (i.e., Invitation for Bids ("Bids"),
Request for Proposals (RFPs), and Request for Qualifications (RFQs), that to date are
covered by said ordinance. Please note that the Cone of Silence is in effect from the
date the solicitation is advertised as indicated below, through date of award by City
Commission.
Date
Advertised
DP,cument Number and Issued
RFP-2012-014-ME 1/17/2012
RFP-20 12-054-TC 9/12/2012
RFP-2013-001-ME 12/24/2012
RFP-2013-008-KP 2/12/2013
ITB-20 13-018-TC 3/15/2013
RFP-2013-065-TC 4/17/2013
ITB-2013-068-MF 3/7/2013
RFP-2013-064-LR 2/22/2013
Document Title
A Public-Private Development In Miami
Beach On North Lincoln Lane, Between
Alton Road And Meridian Avenue, Including
City-Owned Parking Lot #25 On 17 1h Street
And Lenox Avenue, Parking Lot #26 On
North Lincoln Lane, Between Lenox Avenue
And Michigan Avenue, And Parking Lot #27
On North Lincoln Lane Between Jefferson
Avenue And Meridian Avenue
The Provisions of Credit Card Merchant
Processing Services
Unarmed Security Guard Services
Health Plan Services and Benefits to Active
Employees and Retired Enrollees
The Construction of Beachwalk Phase II
From South Pointe Drive To 3rd Street
Emergency Management Administrative
Support Services
Purchase of Water Meters
Audit Services For An Audit of The City's
Capital Improvement Projects Administered
By the City's Capital Improvement Projects
Office And Other City Departments
Department
City Manager's
Office
Finance
Citywide
Human Resources
CIP
OBPI
Public Works
OBPI
Agenda Item ___,~~---,-
Date b ... S'-1~
Date
Advertised
Document Number and Issued Document Title Department
Comprehensive Professional Tennis
Management and Operation Services at
the City's Flamingo and North Shore Park
RFP-2013-095-ME 2/14/2013 Tennis Center Parks and Recreation
Estimated
Issuance Emergency Repairs for Water, Sewer and
ITB-2013-113-LR 5/3/2013 Storm Water Pipe Breaks Public Works
Routine and Emergency Sanitary Sewer
and Storm Water Pipe Cleaning and
Closed Circuit Television (CCTV) Pipe
ITB-20 13-145-LR 4/1/2013 Inspection Services Public Works
RFP-20 13-157 -LR 4/24/2013 Gymnastic Program Instruction Services Parks and Recreation
Estimated
Issuance
ITB-2013-171-TC 5/17/2013 Playground Fence at South Pointe Park Parks and Recreation
Estimated
Issuance 1701 Meridian Avenue, 4th Floor
ITB-2013-172-TC 5/17/2013 Renovations (777 Building} CIP
Estimated
Issuance Reconstruction of Surface Parking Lots
ITB-2013-173-TC 5/17/2013 12X and 17X CIP
Estimated
Issuance Construction of the 6th and 53rd Street
ITB-2013-176-TC 5/17/2013 Restrooms and the Ocean Rescue Office CIP
RFP-20 13-177 -ME 5/9/2013 Parking Pay-by-Phone System Parking
City Hall and Parking Garage Elevator
ITB-2013-183-MF 5/10/2013 Renovation PW-Property
P25 Mobile Radio System Consulting
RFP-2013-185-LR 5/9/2013 Services IT
Audits of Resort Taxes and Other Internal
RFP-20 13-188-TC 5/10/2013 Audits As Needed Audit
Please note that ITBs, RFPs, and RFQs are being issued on a daily basis. Therefore, it
is recommended that you or your staff view the list of projects on a regular basis.
Should you have any questions, or need additional information, please feel free to
contact me.
C: Executive Staff and Management Team
JLM:KGB:AD
F:\PURC\$ALL\MONTHLY REPORTS\CONE LTC\12-13\May 2013 Cone LTC.docx
::0 c
)>
Commission Agenda, June 5, 2013
Miami Beach Redevelopment Agency
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
June 5, 2013
Chairperson of the Board Matti Herrera Bower
Member of the Board Jorge Exposito
Member of the Board Michael G6ngora
Member of the Board Jerry Libbin
Member of the Board Edward L. Tobin
Member of the Board Deede Weithorn
Member of the Board Jonah Wolfson
Executive Director Jimmy L Morales
Assistant Director Jorge Gomez
General Counsel Jose Smith
Secretary Rafael E. Granado
1. NEW BUSINESS
AGENDA
A A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency (RDA), Approving And Authorizing The Chairperson And Secretary To Execute
Amendment No. 3 To That Certain Retail Lease Agreement By And Between The City Of
Miami Beach, The Miami Beach Redevelopment Agency (Collectively, Lessor), And Penn
17, LLC (Lessee), Dated September 16, 2011, Involving The Lease Of Approximately
7,655 Square Feet Of Ground Floor Retail Space At The Pennsylvania Avenue Garage,
1661 Pennsylvania Avenue, Miami Beach, Florida; And Further Approving, Following A
Duly Noticed Public Hearing As Required By Section 142-362 Of The City Of Miami
Beach Code, An Entertainment Component, Which Will Be Added As An Additional Use
Of The Leased Premises In Conjunction With Tenant's Re-Opening And Re-Branding Of
Such Premises. 10:00 a.m. Public Hearing, Joint City Commission & Redevelopment
Agency
(Real Estate, Housing & Community Development)
(Continued from May 8, 2013)
(Memorandum to be Submitted in Supplemental)
B A Resolution Setting A Public Hearing To Consider A Resolution Of The Chairperson And
Members Of The Miami Beach Redevelopment Agency Adopting And Appropriating The
Second Amendment To The Operating Budget For The City Center Redevelopment Area,
For Additional Revenue In Fiscal Year 2012/13.
(Tourism, Culture & Economic Development Department)
End of RDA Agenda
17
MIAMI BEACH
Miami Beach Redevelopment Agency
City of Miami Beach, 1700 ConvenHon Centef Drive, Miomi Beo.-:h, Florida 33139, www.miomibeochfl.gov
HOW A PERSON MAY APPEAR BEFORE THE REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI BEACH, FLORIDA
The regularly scheduled meetings of the Redevelopment Agency are established by Resolution and ore
generally held on the same day the Miami Beach City Commission holds their regularly scheduled
meetings. The Redevelopment Agency meetings commence at 10:00 a.m.
l. Jorge M. Gonzalez has been designated os the Agency's Executive Director.
Robert Porcher has been designated as the Agency's Secretary.
2. Person requesting placement of an item on the a~.nda must provide a written statement to the
Agency Executive Director, 4th Floor/ City Halt 1700 Convention Center Driver telephone 673-
7285, outlining the subject matter of the proposed presentation. In order to determine whether or
not the request can be handled administratively, an appointment will be set up to discuss the matter
with a member of the Executive Director's staff. Procedurally, 11 Request for Agenda Consideration"
will not be placed upon the Agency agenda until after Administrative staff review. Such review will
ensure that the issue has been addressed in sufficient detail so that the Agency members may be fully
apprised of the matter to be presented. Persons will be allowed three 13) minutes to make their
presentation and will be limited to those subjects included in their written request. Such written
requests must be received in the Executive Director's office nojg!er than noon on Tuesday of the
w~ek prior to the scheduled Agency meeting to allow time for processing and inclusion in the
agenda package.
3. Once an agenda for the Redevelopment Agency meeting is published/ and a person wishes to speak
on items listed on the agenda, he/she may call or come to the Agency Secretary 1 s Office, l st floor,
City Hall, 1700 Convention Center Drive, telephone 673-7 411, before 5:00p.m., on the Tuesday
prior to the Agency meeting and give their name, the agenda item to be discussed and, where
known, the agenda item number.
The Agency agenda is available via the City's website, (www.miamibeachfl.gov) on the Friday prior to
the Agency meeting or may be reviewed at the Agency's Secretary Office (City Clerk 1 s Office) on the
Monday prior to the Agency's regular meeting.
4. All persons who have been listed by the Agency Secretary to speak on the agenda item in which
they are specifically interested, will be allowed up to three (3} minutes to present their views.
Robert Parcher
Agency Secretary
F:\CLER\CLER\CITYCLER\RDA Agenda .V3.doc
March 5, 2007
Redevelopment Agency Item
1A A Resolution Of The Chairperson And Members Of The Miami Beach
Redevelopment Agency (RDA), Approving And Authorizing The Chairperson And
Secretary To Execute Amendment No. 3 To That Certain Retail Lease
Agreement By And Between The City Of Miami Beach, The Miami Beach
Redevelopment Agency (Collectively, Lessor), And Penn 17, LLC (Lessee),
Dated September 16, 2011, Involving The Lease Of Approximately 7,655 Square
Feet Of Ground Floor Retail Space At The Pennsylvania Avenue Garage, 1661
Pennsylvania Avenue, Miami Beach, Florida; And Further Approving, Following A
Duly Noticed Public Hearing As Required By Section 142-362 Of The City Of
Miami Beach Code, An Entertainment Component, Which Will Be Added As An
Additional Use Of The Leased Premises In Conjunction With Tenant's Re-
Opening And Re-Branding Of Such Premises. 10:00 a.m. Public Hearing, Joint
City Commission & Redevelopment Agency
(Real Estate, Housing & Community Development)
(Continued from May 8, 2013)
(Memorandum to be Submitted in Supplemental)
Agenda Item ( A-
Date ~ -)-/3
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MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency setting a public
hearing to consider a resolution adopting and appropriating the first amendment to the operating budget for the
City Center Redevelopment Area, for additional revenue in Fiscal Year 2012/13.
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Item Summary/Recommendation:
The budget for the City Center Redevelopment Area (RDA) for Fiscal Year 2012/13 was approved on September
27, 2012 with the adoption of Resolution No. 588-2012.
City Center Redevelopment Area expenses include community policing initiatives in City Center to continue to
provide enhanced levels of staffing and services throughout the area, capital projects and maintenance of RDA
capital projects. Administrative Expenses comprising a management fee allocated to the General Fund to pay for
direct and indirect staff support for the RDA; operating expenses; aset aside for on-going planning and consulting
work related to the Convention Center expansion master plan; capital renewal and replacement projects under
$25,000.
The City Center Redevelopment Area also annually assumes the combined debt service on the 2005 Series
Bonds and the Parity Bonds accounts for approximately $8.4 Million annually. City Center also continues
assuming debt service payments on the portion of the Gulf Breeze Loan used to pay for the Bass Museum
expansion and renovation, and the portion of the Sunshine State Loan Program used for Lincoln Road
improvements.
The revenues and expenses associated with operations of the Pennsylvania Avenue Shops and Garage and the
Anchor Shops and Parking Garage are also included in the City Center Redevelopment Area.
The amendment to the operating budget for City Center Redevelopment Area is being done to address increased
expenses relating to the Convention Center Enhancement and Expansion Project, which will be offset with
increased resort tax revenue.
Advisory Board Recommendation: I N.A.
Financial Information·
Source of Amount Account
Funds: 1
D 2
3
OBPI Total
Financial Impact Summary: The amendment to the operating budget for City Center Redevelopment Area is
being done to address increased expenses relating to the Convention Center Enhancement and Expansion
Project, which will be offset with increased resort tax revenue.
City Clerk's Office Legislative Tracking:
Max Sklar, Ext. 6116
Si n-Offs:
RDA Budget
Director
-,.......-. .......__
MIAMI BEACH AGENDA bTE.M ____;/:.-B;:;___ __
DA l'E --=..~---'-S::::....-----'1~$-
I
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
REDEVELOPMENT AGENCY MEMORANDUM
Chairperson and Members of the Miami
June 5, 2013 \
\
A RESOLUTION SETTING A PUBLIC H ARING TO CONSIDER A RESOLUTION OF THE
CHAIRPERSON AND MEMBERS OF T E MIAMI BEACH REDEVELOPMENT AGENCY
ADOPTING AND APPROPRIATING THE FIRST AMENDMENT TO THE OPERATING
BUDGET FOR THE CITY CENTER REDEVELOPMENT AREA, FOR ADDITIONAL
REVENUE IN FISCAL YEAR 2012/13.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Improve the City's financial health and maintain overall bond rating.
ANALYSIS
The budget for the City Center Redevelopment Area (RDA) for Fiscal Year 2012/13 was approved on
September 27, 2012 with the adoption of Resolution No. 588-2012.
City Center Redevelopment Area revenue sources include City and County Tax Increment, Resort Tax
contributions; a ~mill levy set aside for the Children's Trust pursuant to an lnterlocal Agreement, dated
August 16, 2004 between the RDA, the City of Miami Beach and Miami-Dade County; and an estimate
interest income.
City Center Redevelopment Area expenses include community policing initiatives in City Center to
continue to provide enhanced levels of staffing and services throughout the area, capital projects and
maintenance of RDA capital projects. Administrative Expenses comprising a management fee allocated
to the General Fund to pay for direct and indirect staff support for the RDA; operating expenses; aset
aside for on-going planning and consulting work related to the Convention Center expansion master
plan; capital renewal and replacement projects under $25,000.
The City Center Redevelopment Area also annually assumes the combined debt service on the 2005
Series Bonds and the Parity Bonds accounts for approximately $8.4 Million annually. City Center also
continues assuming debt service payments on the portion of the Gulf Breeze Loan used to pay for the
Bass Museum expansion and renovation, and the portion ofthe Sunshine State Loan Program used for
Lincoln Road improvements.
The revenues and expenses associated with operations of the Pennsylvania Avenue Shops and
First Amendment to the FY 2012113 Operating Budget for City Center Redevelopment Area
June 5, 2013
Page 2 of2
Garage and the Anchor Shops and Parking Garage are also included in the City Center
Redevelopment Area.
The amendment to the operating budget for City Center Redevelopment Area is being done to address
increased expenses relating to the Convention Center Enhancement and Expansion Project, which will
be offset with increased resort tax revenue.
CONCLUSION
The Executive Director recommends adopting the Resolution and setting the public hearing.
JLM/KGB/MS/
T:\A.GENDA\2013\June 5\RDA First Amendment 2012-13 Memo.doc
RESOLUTION NO. ____ _
A RESOLUTION SETTING A PUBLIC HEARING TO CONSIDER A
RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY ADOPTING AND
APPROPRIATING THE FIRST AMENDMENT TO THE OPERATING
BUDGET FOR THE CITY CENTER REDEVELOPMENT AREA, FOR
ADDITIONAL REVENUE IN FISCAL YEAR 2012/13.
WHEREAS, the City Center Redevelopment Area Budget for Fiscal Year 2012/13
was adopted on September 27, 2012 via Resolution No. 588-2012; and
WHEREAS, the proposed City Center Redevelopment Area Budget reflects
anticipated construction project costs in addition to operating and debt service costs for
the fiscal year; and
WHEREAS, the proposed budgets for the Anchor Shops and Parking Garage and
the Pennsylvania Avenue Shops and Garage have been included as separate schedules to
the City Center Redevelopment Area Budget, reflecting projected revenues and operating
expenses for the fiscal year; and
WHEREAS, the Executive Director recommends adopting the Resolution setting a public
hearing to adopt and appropriate a First Amendment to the RDA Budget to reflect increase
expenditures relative to the Convention Center Enhancement and Expansion Project,
which will be offset with increased resort tax revenue.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRPERSON AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairperson
and Members hereby set a public hearing to consider a resolution of the Chairperson and
Members of the Miami Beach Redevelopment Agency adopting and appropriating the first
amendment to the operating budget for the City Center Redevelopment Area, for additional
revenue in Fiscal Year 2012/13.
PASSED AND ADOPTED THIS 5TH DAY OF JUNE, 2013.
ATTEST:
SECRETARY
T \AGENDA\2012\sep2012\RDA Budget Amendment Reso doc
CHAIRPERSON
(
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION