C2A-Award Contracts Purchase Water MetersCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts To Fortiline, Inc., As Primary Vendor, And Sunstate Meter And Supply,
Inc. As Secondar Vendor, Pursuant To Invitation To Bid ITB No. 068-2013, For The Purchase Of Water Meters.
orted:
Supporting Data (Surveys, Environmental Scan, etc.):
Issue:
I Shall the City Commission approve the award of Contracts?
Item Summary/Recommendation:
This contract is for the purchase of water meters sizes 5/8 inches through 4 inches that meet the ANSI/AWWA
latest standards. The City purchases annually approximately 1 ,000 water meters in various sizes. City staff
currently performs installation and maintenance of all water meters. The City intends to purchase, replace and
retrofit its existing water meters. The City will purchase approximately 1 ,000 new water meters annually, on an as
needed basis.
Invitation to Bid (ITB) No. 068-2013, was issued on March 7, 2013 with a bid opening date of April4, 2013. One (1)
addendum was issued to provide additional information and to respond to questions submitted by the prospective
bidders. Public Purchase issued bid notices to 17 prospective bidders, and a total of five (5) companies
downloaded the document. The notices resulted in the receipt of four (4) bids from the following companies:
Fortiline, Inc.; Innovative Metering Solutions, Inc.; Mueller Systems, LLC; and Sunstate Meter and Supply, Inc.
The contract(s) entered into with the successful bidder(s) will have an initial term of two (2) years, and may be
renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms.
Award is being recommended to Fortiline, Inc., the lowest bidder, as primary vendor, and Sunstate Meter and
Supply, Inc., the second lowest bidder, as secondary vendor.
APPROVE THE AWARD OF CONTRACTS.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account
Funds: I 1 $124,000 Public Works Meter Services Account No. 425-0410-000680 1
~ 2
3
OBPI Total $124,000
1 Financial Impact Summary: Future year expenditures will be based on approved budgeted amounts.
MIAMI BEACH AGENDA ITEM _C_:l_;_A __
DATE b-5'-/~ ...
m MIAMI BEACH ...,.
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: REQUEST FOR APPROVAL TO A ARD CONTRACTS TO FORTILINE, INC. AS PRIMARY
VENDOR, AND SUNSTATE ME R AND SUPPLY, INC. AS SECONDARY VENDOR,
PURSUANT TO INVITATION TO Bl (ITB) NO. 068-2013, FOR THE PURCHASE OF WATER
METERS, IN THE ANNUAL ESTIMATED TOTAL AMOUNT OF $124,000.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
The amount budgeted for the purchase of water meters for Fiscal Year 2012/2013 is $124,000.
Funding in the amount required will be provided from the following account:
$124,000-Public Works Meter Services Account No. 425-0410-000680
Additional funding may be required due to increased need of services, subject to the review and
approval of the Office of Budget and Performance Improvement (OBPI).
ANALYSIS
The purpose of Invitation to Bid (ITB) No. 068-2013 was to establish a contract, by means of sealed
bids, with a qualified vendor(s), for the purchase of water meters sizes 5/8 inches through 4 inches
that meet the ANSI/AWWA latest Standards.
The City purchases annually approximately 1 ,000 water meters in various sizes. City staff currently
performs installation and maintenance of all water meters. The City intends to purchase, replace and
retrofit its existing water meters. The City will purchase approximately 1 ,000 new water meters
annually, on an as needed basis.
All water meters shall conform to ANSI, which denotes the American National Standards Institute, and
AWWA, which denotes the American Water Works Association (AWWA).
The contract( s) entered into with the successful bidder( s) will have an initiated term of two (2) years,
and may be renewed at the sole discretion of the City, through its City Manager, for three (3)
additional one (1) year terms.
ITB 068-2013-Purchase of Water Meters
June 5, 2013
BID PROCESS
Invitation to Bid {ITB) No. 068-2013, was issued on March 7, 2013 with a bid opening date of April4,
2013. One (1) addendum was issued to provide additional information and to respond to questions
submitted by the prospective bidders. Public Purchase issued bid notices to 17 prospective bidders,
and a total of five (5) companies downloaded the document. The notices resulted in the receipt of
four ( 4) bids from the following companies:
1. Fortiline, Inc.
2. Innovative Metering Solutions, Inc.
3. Mueller Systems, LLC
4. Sunstate Meter and Supply, Inc.
Attachment A shows tabulated results.
Award is being recommended to Fortiline, Inc., the lowest bidder, as primary vendor, and Sunstate
Meter and Supply, Inc., the second lowest bidder, as secondary vendor.
Fortiline, Inc., formerly Mainline Supply Co., is a wholesale underground utility supply company that
has been in business for 16 years. Fortiline, Inc. has 34 branches in ten states, including a
warehouse in West Palm Beach. They are the distributor of Zenner Performance brand water
meters. The Procurement Division contacted other agencies that utilize Zenner Performance water
meters and received positive feedback, including City of Riverside, City of Banning, City of Mesa,
and Valencia Heights Water Company. Fortiline, Inc. has satisfactorily supplied the City with water
meters parts and supplies during the past 3 years.
Sunstate Meter and Supply, Inc. was incorporated in Florida in 1980 and has served the municipal
industry as a Neptune water meter brand distributor since 1999. The City has purchased Neptune
brand water meters in the past and is satisfied with the product and service provided by Sunstate
Meter and Supply, Inc.
The table below shows a total cost comparison between previous prices paid by the City and pricing
received as a result of ITB 068-2013 for the primary and secondary bidders based on the quantities
established in the ITB.
Previous Contract Pricing ITB 68-2013 Pricing
Fortiline Sunstate Met<>• ""rl ~::, •nnlu
I Total $217,694.00 $199 700.00 $202,388.75
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award contracts to Fortiline, Inc. as primary vendor, and Sunstate Meter and Supply, Inc. as
secondary vendor, pursuant to Invitation to bid (ITB) No. 068-2013.
T:\AGENDA\2013\June 5\ITB 068-2013 Purchase of Water Meters MEMO.doc
ATTACHMENT A -ITB 068-2013 TABULATED RESULTS
COMPANY NAME: INNOVATIVE METERING SOLUTIONS
m
1
2 325
3 1 Y:z inches 150
2inches 225
25
inches 25
COMPANY NAME: FORTIUNE INC.
Est.
Quantities
1 inch
1 Y:z inch 15
2inches
3inches 25
4inches 25
COMPANY NAME: MUEllER WATER PRODUCTS.
Unit Pri
$ 52.00
2 1 inch 325 $117.60
3 1 Y:z inches 150 $ 291.00
4 2inches 225 $402.00
5 3inches 25 75.00
6 4inches 25 1,200.00
nd Total:
COMPANY NAME: SUNSTATE METER & SUPPlY, INC.
Est.
Quantities Unit Price
250 $36.69
4inches 25
Grand Total:
Tot I Amount
$9,237.50
$33,085.00
$ 41,850.00
$ 86,647.50
$ 15 637.50
$ 16,506.25
$202,963.
Total Amount
$ 9,825.00
$33,800.00
$ 33 750.00
$79,875.0
$ 18,625.00
$23,825.00
$199,700.00
,450.00
$21,875.00
0,000.00
$237' 195.00
Total Amount
9 172.50