C2B-Award Contracts Routine-Emergency Sanitary Sewer And Storm Water Pipes CleanCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts Pursuant To Invitation To Bid No. 145-2013, For Routine and Emergency
Sanitary Sewer and Storm Water Pipes Cleaning, And Close Circuit Television (CCTV) Inspection Services, To JCC
Enterprises Labor, Inc., As The Primary Vendor, A&A Drainage & Vac Services, Inc., As The Secondary Vendor, and
Shenandoah Construction, As The Tertiary Vendor.
Item Summary/Recommendation:
This contract is for routine and emergency sanitary sewer and storm water pipes cleaning, and closed circuit
television (CCTV) pipe inspection services used to detect problems. Contractor will provide all supervision, labor,
materials and necessary equipment to clean/clear the sanitary sewer and storm water pipe stoppages on an as
needed basis, and on an emergency basis. The services outlined in the solicitation are necessary to keep the storm
water system maintained and working properly. Typical work requires cleaning pipes and drains with large vacuum
trucks, which also allows for the evaluation of larger drainage problems through Capital Improvement Projects by
utilizing a television camera to inspect underground pipes to conduct condition assessment
This contract will be used to supplement the work performed by the Public Works Department This service was
identified to be performed by a contractor as a cost saving measure a few years ago and subsequently the City also
opted not to replace a city owned piece of equipment which normally performs such work. The contract will be used
to work on a weekly basis to clean the sanitary sewer lines in conjunction with the consent decree and perform
cleaning ofthe storm water system to prevent street flooding. Such activities will be planned, overseen, and verified
by the Public Works Operations Division and paid for at a weekly rate established in the contract In the event there
is an emergency, there are provisions in the contractforthe contractor to respond within two (2) hours, and an hourly
emergency rate would apply. Also, additional items are included in the bid, which provide for service based on the
diameter of the pipes should a separate project be required beyond the routine or emergency work.
The purpose of Invitation to Bid (ITB) No. 145-2013 was to establish a contract, by means of sealed bids, with a
qualified vendor(s), to provide routine and emergency sanitary sewer and storm water pipes cleaning, and closed
circuit television (CCTV) inspection services. This contract shall remain in effect for two (2) years from the date of
contract execution by the Mayor and City Clerk. This contract may be renewed, at the sole discretion of the City,
through its City Manager, for three (3) additional one (1) year options.
ITB No. 145-2013, was issued on April 2, 2013, with a bid opening date of April 18, 2013. One addendum was
issued. Forty-three (43) bid notices were issued, forty-two (42) though the Public Purchasing Group and one (1)
through the Procurement Division. Four (4) bids were received.
Administration is recommending award to JCC Enterprises Labor, Inc., the lowest bidder, as the primary vendor, A&A
Drainage & Vac Services, Inc., the second lowest bidder, as the secondary vendor, and Shenandoah Construction,
the third lowest bidder, as the tertiary vendor.
APPROVE THE AWARD OF THE CONTRACT.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
dib 1 $111,070.00 423-2983-069357
2 $195,000.00 424-2983-069357
3 I $225,ooo.oo 27-000325 ,;;z: ·~ .
OBPI Total $531,070.00
Financial Impact Sum
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Mattie Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: REQUEST FOR APPROVAL TO WARD CONTRACTS PURSUANT TO
INVITATION TO BID NO. 145-201 , FOR ROUTINE AND EMERGENCY
SANITARY SEWER AND STORM WATER PIPES CLEANING, AND CLOSE
CIRCUIT TELEVISION (CCTV) INSPECTION SERVICES, TO JCC ENTERPRISE
LABOR, INC., THE LOWEST BIDDER, AS THE PRIMARY VENDOR, A&A
DRAINAGE & VAC SERVICES, INC., THE SECOND LOWEST BIDDER, AS THE
SECONDARY VENDOR, AND SHENANDOAH CONSTRUCTION, THE THIRD
LOWEST BIDDER, AS THE TERTIARY VENDOR.
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
423-2983-069357
424-2983-069357
427-0427-000325
$111,070
$195,000
$225,000
BACKGROUND INFORMATION
This contract is for routine and emergency sanitary sewer and storm water pipes cleaning,
and closed circuit television (CCTV) pipe inspection services used to detect problems.
Contractor will provide all supervision, labor, materials and necessary equipment to
clean/clear the sanitary sewer and storm water pipe stoppages on an as needed basis, and
on an emergency basis. The services outlined in the solicitation are necessary to keep the
storm water system maintained and working properly. Typical work requires cleaning pipes
and drains with large vacuum trucks, which also allows for the evaluation of larger drainage
problems through Capital Improvement Projects by utilizing a television camera to inspect
underground pipes to conduct condition assessment.
This contract will be used to supplement the work performed by the Public Works
Department. This service was identified to be performed by a contractor as a cost saving
measure a few years ago and subsequently the City also opted not to replace a city owned
piece of equipment which normally performs such work. The contract will be used to work
on a weekly basis to clean the sanitary sewer lines in conjunction with the consent decree
Commission Memorandum
ITB 145-2013 Routine and Emergency Sanitary Sewer and Storm Water Pipes Cleaning and Close Circuit
Television (CCTV) Inspection Services
June 5, 2013
Page 12
and perform cleaning of the storm water system to prevent street flooding. Such activities
will be planned, overseen, and verified by the Public Works Operations Division and paid for
at a weekly rate established in the contract. In the event there is an emergency, there are
provisions in the contract for the contractor to respond within two (2) hours, and an hourly
emergency rate would apply. Also, additional items are included in the bid, which provide for
service based on the diameter of the pipes should a separate project be required beyond the
routine or emergency work.
ITB PROCESS
The Procurement Division issued an Invitation to Bid No. 145-2013, in order to establish a
term contract for Routine and Emergency Sanitary Sewer and Storm Water Pipes Cleaning,
and Close Circuit Television (CCTV) Inspection Services. ITB No. 145-2013 was issued on
April2, 2013, with a bid opening date of April18, 2013. One (1) addendum was issued to
provide additional information and respond to all questions submitted by the prospective
bidders.
Forty-three (43) bid notices were issued, forty-two (42) though the Public Purchasing Group
and one (1) through the Procurement Division. Four (4) bids were received from:
• A&A Drainage & Vac Services, Inc.
• EnvironWaste Services Group, Inc.
• JCC Enterprise Labor, Inc.
• Shenandoah Construction
The four ( 4) bids received were reviewed by the Procurement Division staff and all were
deemed responsive to the bid requirements. The bids were tabulated and JCC Enterprises
submitted the lowest responsive and responsible bid. Please refer to Appendix "A" for
tabulation of bids.
The ITB stipulated that award of this contract may be presented to the lowest and best
bidders, as defined in General Conditions 1.36. Further, award may also be made to a
primary, secondary, and tertiary bidder, in the event that the primary and/or secondary bidder
is unable to perform in accordance with the terms and conditions of the contract.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised
his due diligence and is recommending to the Mayor and the City Commission to award the
contracts to JCC Enterprises Labor, Inc., the lowest bidder, as the primary vendor, A&A
Drainage & Vac Services, Inc., the second lowest bidder, as the secondary vendor, and
Shenandoah Construction, the third lowest bidder, as the tertiary vendor.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award contracts pursuant to Invitation to Bid (ITB) No. 145-2013, for Routine
and Emergency Sanitary Sewer and Storm Water Pipes Cleaning, and Close Circuit
Television (CCTV) Inspection Services, to JCC Enterprises Labor, Inc., as the primary
vendor, A&A Drainage & Vac Services, Inc., as the secondary vendor, and Shenandoah
Construction, as the tertiary vendor.
Vac-con Truck with an operator and helper to be available during regular business hours from 7:30 a.m. to 4 p.m. Vac-con Truck with an operator and to be available during regular business hours from 7:30 a.m. to 4 p.m. Vac-con Truck with an operator and helper to be available on an emergency basis from 4 p.m. to 7:30 a.m. Vac-con Truck with an operator and helper to be available on an emergency basis from 4 p.m. to 7:30 4 la.m. !Video Inspection Unit (emergency) GRAND TOTAL FOR ITEMS 1-8 $90.00 40 2 $7,200.00 $125.00 I $1o,ooo.oo I $125.oo $155.00 I $12,4oo.oo $166,4oo.oo I $4,675.oo oo.oo R $5,ooo.oo I $26o,ooo.oo $260,000.00 $150.00 $6,000.00 $150.00 $6,000.00 $7,400.00 $7,200.00 $8,850.00 7,700.00 $6,800.00 $9,2oo.oo I $2,6oo.oo I ,300.00 $315,200.00
Group 9 Cleaning of Sanitary Sewer Pipe Sizes s Group 10 Closed Circuit Television (CCTV) Sanitary Sewer Pipe Sizes A&A Drainage & Vac Services, Inc. Cost Per Linear Feet Total $ 0.90 $ 180,000.00 185,200.00 A&A Drainange & Vac JCC Enterprises Labor, lnc.l Shenandoah Constructio Cost Per Cost Per Linear Linear Feet Total Feet $ 0.55 $ 110,000.00 $ o.9o 1 $ $ -$ 0.85 $ 1.00 $ 1.50 $ 750.00 $ 1,8 $ 114,020.00 $ 189,450.00 Services, Inc. IJCC Enterprises Labor, Inc.! Shenandoah Construct" Cost Per $ $ Total 180,000.0 1,000.00 183,000.00 Cost Per Linear Feet Total 110,000.00 425. 112,600.00 Cost Per Linear Feet Total 72,575.00 Envirowaste Services Group, Inc. Cost Per Linear Feet 1,250. $ 126,675.00 Envirowaste Services Group, Inc. Total $ 138,000.00 $ 750.00 $ 500.00 $ 750.00 $ 875.00 $ 1,250.00 $ 142,125.00
A&A Orainange & Vac Group 11 Services, Inc. IJCC Enterprises labor, lncJ Shenandoah Construction Cleaning of Storm Quantity !Water Pipe Sizes Total Group 12 Cost Per Linear Feet 1.25 1.25 $ 10,250.00 A&A Drainange & Vac Services, Inc. Close Circuit 1 Cost Per Quantity 1,000 Television (CCTV) Storm Water Pipe Sizes 8inches ------GRAND TOTAL FOR All GROUPS 1-12 Total 1,250.00 1,250.00 $ 5,000.00 $ 584,750.00 Cost Per Linear Feet 8,275.00 Cost Per Linear Feet $ 13,125.00 CC Enterprises labor, lnc.l Shenandoah Construction Cost Per Linear Feet 4,625.00 $ 526,625.00 Cost Per linear Feet $ 7,875.00 $ 600,725.00 Envirowaste Services Group, Inc. Cost Per Linear Feet $ Total 4,500.00 4,000.00 4,500.00 19,700.00 Envirowaste Services Group, Inc. Cost Per Linear Feet I Total $ 2, $ 2,500.00 $ 1,250.00 $ 1,500.00 $ 1,500.00 $ 1,750.00 $ 10,500.00 $ 614,200.00