C7A-Submit Grant Applications To Various Funding AgenciesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept awards for four grants (4).
Key Intended Outcomes Supported:
1) 2) and 3) Enhance mobility throughout the City and, 4) Increase visibility of police and maintain crime rates
at or below national trends.
Supporting Data: Community Satisfaction Survey 2012: 1) 2) and 3) 11% of residents use
"Walking/Bicycling" as their primary mode of transportation; and, 4) Resident respondents rated "Increasing
visibility of Police in neighborhoods" as the second most important area for the City to address in an effort to
improve public safety throughout the City.
Item Summary/Recommendation:
Approval to authorize the City Manager or his designee to submit the following grant applications: 1) The
Florida Safe Routes to School Program in the approximate amount of $150,000 for Fienberg Fisher K-8
Center; 2) The Florida Safe Routes to School Program in the approximate amount of $800,000 for Nautilus
Middle School, North Beach Elementary School and Miami Beach Senior High School; 3) The Florida
Department of Transportation for funding, in the approximate amount of $1,000,000, for Transportation
Alternatives Program funds for the Middle Beach Recreational Corridor, 58th to 64th Street; and, retroactively,
4) US Department of Justice COPS Hiring Program for funding in the approximate amount of $1,600,000 for
salary and benefits for Entry-Level Police Officers; authorizing the execution of all necessary documents
related to these applications, including, without limitation, audits of such grants and authorizing the City
Manager or his designee to take all necessary actions related to these grants.
Financial Information:
Source # Grant Name/Project Approx Approximate Match Amount/
of Grant Amt. Source
Funds
1 Safe Routes To School/ $150,000 N/A
Fienberg Fisher K-8 Center
L 2 Safe Routes To School/ $800,000 N/A
Nautilus Middle, North
Beach Elementary and
Miami Beach Senior High
Schools
3 Transportation Alternatives/ $1,000,000 N/A
MBRC 58th_ 64th Street
4 COPS Hiring/New Entry $1,600,000 $400,000 match required over 3 years.
Level Police Officers Source: Police Department Operating
Budget FY 13/14 through FY 15/16. At the
conclusion of federal funding, these
positions must be maintained for a
minimum of one year (12 months), which
is estimated to be until September 30,
2017.
Financial Impact Summary: N/A
Clerk's Office Le islative Trackin :
y Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
51 n-Offs:
Department Director Assistant City Manager
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MIAMI BEACH C7A-
DATE 6 ... '5"-(3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO TAKE THE FOLLOWING ACTIONS: 1) SUBMIT A GRANT
APPLICATION TO THE FLORIDA'S SAFE ROUTES TO SCHOOL PROGRAM
IN THE APPROXIMATE AMOUNT OF $150,000 FOR FUNDING FOR VARIOUS
INFRASTRUCTURE IMPROVEMENTS, FOR FIENBERG-FISHER K-8 CENTER;
2)) SUBMIT A GRANT APPLICATION TO THE FLORIDA'S SAFE ROUTES TO
SCHOOL PROGRAM, FOR FUNDING, IN THE APPROXIMATE AMOUNT OF
$800,000 FOR VARIOUS INFRASTRUCTURE IMPROVEMENTS AT NAUTILUS
MIDDLE SCHOOL AND NORTH BEACH ELEMENTARY AND FORA TRAFFIC
STUDY AND VARIOUS INFRASTRUCTURE IMPROVEMENTS AT MIAMI
BEACH SENIOR HIGH SCHOOL; 3) SUBMIT AN APPLICATION TO FLORIDA
DEPARTMENT OF TRANSPORTATION FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $1,000,000 FOR TRANSPORTATION
ALTERNATIVES PROGRAM (TAP) FUNDS FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR FROM 58TH TO 64TH STREET; AND FURTHER,
RETROACTIVELY APPROVING THE FOLLOW.ING: 4) SUBMITTAL OF A
GRANT APPLICATION TO THE US DEPARTMENT OF JUSTICE, OFFICE OF
COMMUNITY ORIENTED POLICING SERVICES (COPS), COPS HIRING
PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $1,600,000
OVER THREE YEARS FOR THE HIRING OF ADDITIONAL CAREER LAW
ENFORCEMENT OFFICERS; APPROPRIATING THE ABOVE GRANTS,
MATCHING FUNDS AND CITY EXPENSES, IF APPROVED AND ACCEPTED
BY THE CITY AUTHORIZING THE EXECUTION OF ALL NECESSARY
DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS,
INCLUDING, WITHOUT LIMITATION, AUDITS OF SUCH GRANTS, AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL
NECESSARY ACTIONS RELATED TO THESE GRANTS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit a grant application to The Florida Safe Routes to School
(FLSRTS) Program in the approximate amount of $150,000 for Fienberg Fisher K-8
Center
The Florida Safe Routes to School Program is a federally funded grant program intended to
help communities address their school transportation needs and encourage more students
to walk or cycle to school.
Commission Memorandum
Page 2
FLSRTS strives to enable and encourage children in grades Kindergarten through High
School, including those with disabilities, to walk and cycle to school; and to facilitate the
planning, development, and implementation of projects that will improve safety and reduce
traffic, fuel consumption, and air pollution in the vicinity of schools. In addition, to
encouraging students to walk to school, the program also seeks to address the safety needs
of children already walking or biking in less than ideal conditions.
The FLSRTS Program is managed through the Florida Department of Transportation.
Eligible infrastructure projects under the FLSRTS Program may include: pedestrian facilities,
bicycle facilities bicycle parking facilities, traffic control devices; and traffic calming: Certain
eligible non-infrastructure projects are also eligible under the FLSRTS Program. In 2011,
the City applied for FLSRTS Program funding for various infrastructure improvements to
improve the safety of students walking and bicycling to Biscayne Point Elementary. As a
result of the application, the City was notified that it will be awarded funding for this project.
FOOT is currently soliciting applications for funding under the FLSRTS Program for
infrastructure and non-infrastructure projects for Fiscal Years 2013/14 through 2017/18.
The City's Committee for Quality Education in Miami Beach approved a motion, at its
February 26, 2013 meeting, to nominate Fienberg Fisher K-8 Center for this year's grant
application. At the April25, 2013 Finance and Citywide Projects Committee, the Committee
approved a motion move forward with an application for Fienberg Fisher K-8 Center under
the FLSRTS program. Through the application process, the City will partner with the school
to identify infrastructure deficiencies currently preventing children from safely walking or
bicycling to and from the schools. City staff will conduct a series of inspections of the current
infrastructure, including sidewalk condition, crosswalks, signalization, signage, pavement
striping, traffic calming, lighting, and drainage. City staff will also conduct a review of all
current and future projects in the school boundary area as well as interviews with the school
representatives. This grant does not require matching funds and supports the key intended
outcome: enhance mobility throughout the City.
2. Approval to submit a grant application to The Florida Safe Routes to School
(FLSRTS) Program in the approximate amount of $800,000 for various infrastructure
improvements at Nautilus Middle School and North Beach Elementary School and a
Traffic Study and Various Infrastructure Improvements at Miami Beach Senior High
School
In addition to Fienberg Fisher K-8 Center mentioned above, the Committee for Quality
Education in Miami Beach (QEC) at its February 26, 2013 meeting also recommended that
an application be submitted for improvements at Nautilus Middle School. At the April 25,
2013 Finance and Citywide Projects Committee meeting, the Committee recommended
moving forward with the application for Nautilus Middle School under the FLSRTS program
for FY 13/14. Further, the Committee directed the Administration to apply for Miami Beach
Senior High School and North Beach Elementary under the FLSRTS program for FY 14/15.
This would allow time for the City to conduct a traffic study to evaluate the feasibility of
creating a bicycle boulevard along Royal Palm Boulevard in the Bayshore neighborhood,
including obtaining concurrence from the affected residents and the required approvals from
Miami-Dade County.
Subsequently, based on input from the community, City staff reconfirmed the FLSRTS
program criteria with FOOT Central Office in Tallahassee. FOOT Central Office advised that
traffic/planning studies are eligible for funding under the FLSRTS program and
recommended that the City combine schools within a two-mile radius into one application.
Commission Memorandum
Page3
The Safe Routes to School application was again discussed at the May 28, 2013 QEC
meeting. The Committee for Quality Education approved a motion requesting that the Mayor
and Commission support the request that the Nautilus Safe Routes to School Application for
the City of Miami Beach include Nautilus, North Beach Elementary, and Miami Beach Senior
High School for the 2013/14 grant cycle.
As such, the Administration intends to submit an application, in the approximate amount of
$800,000 to SRTS for the three schools mentioned above. Through the application process,
the City will partner with the schools to identify infrastructure deficiencies currently
preventing children from safely walking or bicycling to and from the schools. A traffic study
will be conducted to evaluate the feasibility of constructing a bicycle boulevard along Royal
Palm Boulevard from 28th Street to 41st Street. Bicycle Boulevards are streets with low
motorized traffic volumes and speeds, designated and designed to give bicycle travel
priority. Bicycle Boulevards use signs, pavement markings, and speed and volume
management measures to discourage trips by motor vehicles and create safe, convenient
bicycle crossings. A bicycle boulevard along Royal Palm Boulevard would provide a safe
corridor through the Bayshore neighborhood for children cycling to Miami Beach Senior
High, Nautilus Middle, and North Beach Elementary. Further, an extension to the proposed
PAR 3 Golf Course Off-Road/ Share-Use Path would provide a direct connection between
the Scott Rakow Youth Center and Miami Beach Senior High. In addition, a series of
inspections of the current infrastructure, including sidewalk condition, crosswalks,
signalization, signage, pavement striping, traffic calming, lighting, and drainage will be
conducted as well as a review of all current and future projects in the school boundary area
and interviews with the school representatives.
This grant does not require matching funds and supports the key intended outcome:
enhance mobility throughout the City.
3.
The Transportation Alternatives Program (TAP) is an element of the Federal Highway
Administration's Surface Transportation Program. Under the new federal transportation
legislation, MAP 21, TAP replaces the former Transportation Enhancement Program. If
awarded, projects selected to receive TAP funds will be programmed based on the year the
project phase is ready to use the funding with the understanding that funding is subject to
the availability of federal funds and an annual appropriation by the legislature. The TAP is
administered through Florida Department of Transportation.
To date, the City has been successfully awarded $1,237,598 from the former TEP program,
through FOOT for the Middle Beach Recreational Corridor (Eden Roc project and design of
46th-64th Street). In addition, there is currently an awarded agreement in the amount of $1
million pending issuance of an agreement programmed for State FY 2012/13 (July 2013) for
construction of 4th-53rd Street and an application in the amount of $1 million pending
review at FOOT for construction of 53-58th Street. The total cost of the MBRC project is
$14,205,709. In addition to the above $1,237,598 in FOOT funds received, the City has also
appropriated $359,4 75 in Quality of Life funds and $6,415,517 in MDC COT lnterlocal funds
(total of $8,012,590 in previously appropriated funds). Additional funds are programmed in
future years for a total of $6,193,119. It is anticipated that the $3 million pending agreement
or award, would reduce future year funding needs to $3,193,119.
Commission Memorandum
Page 4
The Administration intends to apply for funding in the approximate amount of $1 ,000,000 for
the Middle Beach Recreational Corridor (MBRC) project (58th to 64th Street project -
construction). Funding, if awarded, will be available between the years of 2014 and 2018.
This program does not require matching funds and supports the key intended outcome:
enhance mobility throughout the City.
4. Retroactive approval to submit an application to the US Department of Justice, Office
of Community Oriented Policing Services (COPS), Cops Hiring Program for funding
in the approximate amount of $1.600,000 over three years for the hiring of additional
career Law Enforcement Officers
The COPS Hiring Program provides funding directly to law enforcement agencies to hire
and/or rehire career law enforcement officers in an effort to increase their community
policing capacity and crime prevention efforts. The grant will cover up to 75% of the
approved entry-level salary and fringe benefits of each newly-hired and/or rehired, full-time
sworn career law enforcement officer. The grant requires a minimum 25% local cash match
and the maximum amount of federal funds available is $125,000 per officer position.
This grant has a non-supplanting requirement that mandates that grant funds not be used to
replace state or local funds that would, in the absence of federal aid, be made available for
the purpose of the grant. Instead, grant funds must be used to increase the total amount of
funds that would otherwise be made available for the grant purposes. The Administration
was notified of this grant at the time of printing for the May agenda, with insufficient time to
include it on the agenda, as such it is being placed on the June 2013 agenda for retroactive
approval.
The grant will provide funding for three years (36 months) for each position awarded. At the
conclusion of federal funding, grantees must retain all sworn officer positions awarded under
the CHP grant for a minimum of one year (12 months), estimated to be September 30,
2017). The retained grant funded position(s) should be added to the grantee's law
enforcement budget with state and/or local funds, over and above the number of locally-
funded positions that would have existed in the absence of the grant. These positions will
be maintained in a separate grant-funded account.
The Administration proposes applying for this grant to fund five (5) positions, which is the
maximum number of positions that the grant will fund, based on population. Funding in the
approximate amount of $1,600,000 over three years will be requested for salaries and
benefits. The match amount will be $400,000 from the FY 13/14 Police Department
Operating Budget. Consideration of whether the City wants to add positions or not, will be
part of the budget process. After a determination is made during the budget process, the
Administration can withdraw the grant application or not, based on whether new positions
were approved in the budget process. This program supports the key intended outcomes:
increase visibility of police and maintain crime rates at or below national trends.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to
submit applications to: 1 )The Florida Safe Routes to School Program in the approximate
amount of $150,000 for Fienberg Fisher K-8 Center; 2) The Florida Safe Routes to School
Program in the approximate amount of $800,000 for Nautilus Middle School, North Beach
Elementary School and Miami Beach Senior High School; 3) The Florida Department of
Commission Memorandum
Page 5
Transportation for funding, in the approximate amount of $1,000,000, for Transportation
Alternatives Program funds for the Middle Beach Recreational Corridor, 58th to 641h Street;
and to approve retroactive submittal of an application to: 4) US Department of Justice,
Office of Community Oriented Policing Services (COPS), Cops Hiring Program for funding in
the approximate amount of $1,600,000 over three years for the hiring of additional career
Law Enforcement Officers; appropriating the above grants, matching funds and City
expenses, if approved and accepted by the City; authorizing the execution of all necessary
documents related to these applications, including, without limitation, audits of such grants
and authorizing the City Manager or his designee to take all necessary actions related to
these grants.
JLM/
T:\AGENDA\2013\June 5\Grants Memo.doc
RESOLUTION TO BE SUBMITTED
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