C7G-Waive Bidding Execute Agreement With ATT To Add Centrex ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving by 5/7'" vote, the formal competitive bidding requirements, finding such waiver to
be in the City's best interest, and authorizing the Mayor and City Clerk to execute an agreement with
AT&T to add Centrex services to the AT&T Master Service Agreement for a term of three (3) years, in
the annual amount of $183,000.
Key Intended Outcome Supported:
Improve process through Information Technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BeiiSouth) for over 25 years. Centrex is a type of phone line service providing switching at the central
office instead of at the customer's premises. Centrex has built-in redundancy and 24-hour monitoring
and maintenance. It uses the power of the AT&T state-of-the-art network to offer a customizable,
feature-rich service. Centrex service is utilized by the City for alarm lines, elevator lines, individual
extensions for incoming calls outside of the City's phone system, and as backup lines for our
telephone system's remote shelves. AT&T owns and manages all the communications equipment and
software necessary to implement the Centrex service and then sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-month
billing since the previous service agreement recently expired. AT&T has requested that the City sign
a letter of Election renewing the Centrex Service Agreement for a 3 year term. Centrex services are
operational at most City facilities and AT&T has provided the services in a satisfactory manner for
over 25 years.
In order to ensure that the City Departments are able to continue to use Centrex lines that have been
configured and set up to function as required by the departments, the Administration recommends the
Mayor and City Commission adopt this resolution waiving by 5/ih vote, the formal competitive bidding
requirements, finding such waiver to be in the City's best interest.
Account
550-1750-000316 Information Technology
$183,000
Cit Clerk's Office Le islative Trackin
Gladys Gonzalez -5775
City Manager
GG
\Apr!I17\Commission Summary-Waiver Comp Bid-Food Snacks-All departments 4-17-13.doc
MIAMI BEACH AGENDA ITEM
DATE
m MIAMI BEACH ~
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
TO: Mayor Matti Herrera Bower and M,
FROM: Jimmy L. Morales, City Manager , +---c:::--t"'"Q
DATE: June 5, 2013
SUBJECT: A RESOLUTION WAIVING, BY A 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH AT&T TO ADD CENTREX SERVICES TO THE AT&T MASTER
SERVICE AGREEMENT FOR A TERM OF THREE (3) YEARS, IN THE ANNUAL
AMOUNT OF $183,000.
FUNDING
$183,000 550-1750-000316-Information Technology Department FY 12/13, funding for future
years will be included in the future year budget requests.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve process through Information Technology.
BACKGROUND
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BeiiSouth) for over 25 years. Centrex is a type of phone line service providing switching at the
central office instead of at the customer's premises. Centrex has built-in redundancy and 24-
hour monitoring and maintenance. It uses the power of the AT&T state-of-the-art network to
offer a customizable, feature-rich service. Centrex service is utilized by the City for alarm lines,
elevator lines, individual extensions for incoming calls outside of the City's phone system, and
as backup lines for our telephone system's remote shelves. AT&T owns and manages all the
communications equipment and software necessary to implement the Centrex service and then
sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-
month billing since the previous service agreement recently expired. AT&T has requested that
the City sign a Letter of Election renewing the Centrex Service Agreement for a 3 year term.
Resolution Waiving Competitive Bidding for AT&T Centrex
City Commission Meeting
June 5, 2013
Page 2of2
Centrex services are operational at most City facilities and AT&T has provided the services in a
satisfactory manner for over 25 years.
CONCLUSION
In order to ensure that the City Departments are able to continue to use Centrex lines that have
been configured and set up to function as required by the departments, the Administration
recommends the Mayor and City Commission adopt this resolution waiving by 5/ih vote, the
formal competitive bidding requirements, finding such waiver to be in the City's best interest.
JLM/JMT/GG
T:\AGENDA\2013\June 5\AT&T Centrex Waiver of Comp Bid-memo.docx
AT&T currently provides local phone and Wide Area Network
(WAN) connectivity to City Departments a Master Services Agreement (MSA) allows
the City to purchase services offered by and
,,_,.,._.......... the City
from AT&T (formerly BeiiSouth)
(formerly telephone
vv.-1(;;;;1"'-(;;;;'"'.;JO. Centrex is a type phone line service switching at the central
office instead of at the customer's premises; and
Centrex service is utilized by the City lines, elevator
n"'"'n" for incoming calls outside of the City's ... ..,,.,..,.,. <:!H<>TQI,., as backup lines
system's and
the City has over 300 AT&T lines in operation which are currently
under month-to-month billing the previous agreement recently and
requested that the City sign a Letter of Election renewing the
for a 3 term; and
: ...... , ...... v services are operational most City facilities AT&T has
manner over 25 years.
NOW, THE
COMMISSION MIAMI that the Mayor City
Commission hereby waive, by a 5/7 1h vote, the competitive bidding requirements, finding
waiver to in the City's interest, authorize Mayor and City Clerk to
an agreement with to add Centrex to the AT&T Master
term of (3) years, in the annual amount of $183,000 ..
this ____ day of June, 201
MATTI
MAYOR
GRANADO, CITY CLERK