1B-Joint Authorize City Manager To Select Negotiate Award-Reject Bids ContractsREDEVELOPMENT AGENCY SUMMARY
Condensed Title:
A Resolution Authorizing Executive Director, Or His Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City RDA
Meeting On July 17, 2013, Until The First Regularly Scheduled RDA Meeting On September 11, 2013,
Subject To Ratification By The RDA At Its First Regularly Scheduled Meeting On September 11, 2013.
Key Intended Outcome Supported:
August Recess Authorization Supports All City Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue: I Whether to Adopt the Resolution?
Item Summary/Recommendation:
Between the last meeting on July 17, 2013, and the first regularly scheduled meeting on September 11,
2013, the RDA will not be in session. During this period there may be bids or contracts in excess of the
$25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the Executive Director, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last RDA
meeting on July 17, 2013, until the first regularly scheduled RDA meeting on September 11, 2013, subject
to ratification by the RDA at its first regularly scheduled meeting on September 11, 2013.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
I I
2
3
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin
Raul Aguila, ext. 6475
City Manager
MIAMI BEACH 996
Account
nager
AGENDA ITEM _/_::B __
DATE 7-/]~/3
~ MIAMI BEACH ""'="""
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANDUM
TO: Chairperson and Members of the Miami
FROM: Jimmy L Morales, Executive Director
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE CHAIRPE SON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), AUTHORIZING THE EXECUTIVE
DIRECTOR, OR HIR DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND
REJECT ALL BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS,
CHANGE ORDERS AND GRANT APPLICATIONS; RENEW EXISTING
CONTRACTS WHICH MAY EXPIRE; AND TERMINATE EXISTING
CONTRACTS, AS NEEDED, FROM THE LAST RDA MEETING ON JULY 17,
2013, UNTIL THE FIRST REGULARLY SCHEDULED RDA MEETING ON
SEPTEMBER 11, 2013, SUBJECT TO RATIFICATION BY THE RDA AT ITS
FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 11,2013.
RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Between the last meeting on July 17, 2013, and the first regularly scheduled meeting on
September 11, 2013, the RDA will not be in session. During this period there may be bids
or contracts in excess of the $25,000, which may need to be rejected, awarded or
terminated.
Based on the above, it is requested, that the Executive Director, or his designee, be
authorized to sign all contracts, agreements, purchase orders, change orders, and grant
applications; renew any existing contracts, for an appropriate period of time; terminate
existing contracts, as needed, from the last RDA meeting on July 17, 2013, until the first
regularly scheduled RDA meeting on September 11, 2013, subject to ratification by the RDA
at its first regularly scheduled meeting on September 11, 2013.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last RDA meeting on July 17, 2013, until the first regularly
scheduled RDA meeting on September 11, 2013, it is recommended that the RDA adopt this
Resolution.
T:\AGENDA\2013\July 17\August Recess Memo RDA.doc
997
RESOLUTION NO. ----
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI BEACH
REDEVELOPMENT AGENCY (RDA), FLORIDA, AUTHORIZING THE EXECUTIVE
DIRECTOR, OR HIS DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND
GRANT APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST RDA MEETING
ON JULY 17, 2013, UNTIL THE FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 11, 2013, SUBJECT TO RATIFICATION BY THE RDA AT ITS FIRST
REGULARLY SCHEDULED MEETING ON SEPTEMBER 11,2013.
WHEREAS, between the last meeting on July 17, 2013, and the first regularly scheduled
meeting on September 11, 2013, the RDA will not be in session; and
WHEREAS, during this period, there may be bids or contracts in excess of the $25,000,
which may need to be rejected, awarded or terminated; and
WHEREAS, the RDA has historically, during its August recess, assigned the Executive
Director with the authority to select, negotiate, award and/or renew contracts, as needed,
subject to ratification by the RDA; and
WHEREAS, it is therefore requested that the Executive Director, or his designee, be
authorized to sign all contracts, agreements, purchase orders, change orders, and grant
applications; renew any existing contracts, which may expire, for an appropriate period of time;
terminate existing contracts, as needed, from the last RDA meeting on July 17, 2013, until the
first regularly scheduled RDA meeting on September 11, 2013, subject to ratification by the
RDA at its first regularly scheduled meeting on September 11, 2013.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRPERSON AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, Chairperson and
Members hereby authorize the Executive Director, or his designee, to select, negotiate, award
and reject all bids, contracts, agreements, purchase orders, change orders, and grant
applications; renew existing contracts which may expire; and terminate existing contracts, as
needed, from the last RDA meeting on July 17, 2013, until the first regularly scheduled meeting
on September 11, 2013, subject to ratification by the RDA at its first regularly scheduled
meeting on September 11, 2013.
PASSED and ADOPTED this----day of-----' 2013
Mayor
ATTEST:
City Clerk
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