C2C-Award Contract 1701 Meridian Avenue 4th Floor RenovationCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid (ITB) No. 172-2013TC, for the
1701 Meridian Avenue 41h Floor Renovation.
Key Intended Outcome Supported:
Ensure well-maintained facilities and ensure quality and timely del!veryof capital projects
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as "excellent"
or "good."
Issue:
I Shall the City Commission award the contract?
Item Summary/Recommendation:
Originally, the scope of this project was limited to renovations to the mechanical system to the fourth
level at 1701 Meridian Avenue. However, Building Department inspections triggered additional work
beyond the original scope and programmatic needs noted by the Police Department revised the scope
of work, which ultimately required additional architectural design and the need for a general contractor
to perform the work.
The project includes a receptionist and reception area, two (2) offices and sergeant offices, a detective
bull pen and kitchenette, and storage and interrogation room. The existing conditions allow for minimal
demolition. The intent is to reuse as much of the existing ceilings, duct work, and electrical as possible.
There shall be new flooring throughout, new 2x2 drop ceilings in the reception area, and interrogation
areas, new code compliant doors, and fire/smoke dampers for ducts penetrating rated walls as required.
The existing public restrooms at this level shall also be renovated to allow for handicap accessibility
similar to the restrooms located on the third level of the building.
To achieve the required scope, Invitation to Bid (ITB} 172-2013TC was issued on May 21, 2013, with an
opening date of June 11, 2013. Four bids were received from Canyon Construction, Cast Development,
Virguez Construction Company, Carivon Construction Company. Following review of bids received, the
lowest bidder, Canyon Construction, was deemed non-responsive for failure to hold a general
contractor's license as stated in the minimum requirements of the ITB. The second lowest bidder, Cast
Construction, was deemed the lowest responsive, responsible bidder.
Recommendation
The Administration recommends the award of the contract to Cast Development, LLC, the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB) 172-201 3TC, for the 1701 Meridian
Avenue 41
h floor renovation, in the amount of $187, 733; plus approve a project contingency of 10% for a
not-to-exceed grand total of $206,507; further authorizing the Administration to engage in value
en ineerin to further reduce the cost and time for completion of said ro'ect.
I N/A
Financial Information:
Source of
Funds:
OBPI
Amount
1 $78,206
2 $77,134
3 $42,637
4 $8,530
MIAMI BEACH
Account
125-6866-000326 125 Renewal & Re lacement Pro'ect
369-2370-069357 369 Gulf Breeze Bond Other
125-6341-000350 125 Renewal & Re lacement Pro ·ect
351-2370-069357 351 Reallocation Funds -Other
Ca ital Funds
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AGENDA ITEM _C_~_C. __
DATE 2-/7-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: July17,2013
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 172-2013TC, FOR THE 1701 MERIDIAN AVENUE
4TH FLOOR RENOVATION.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$78,206 125-6866-000326 125 Renewal & Replacement Project
$77,134 369-2370-069357 369 Gulf Breeze Bond Other
$42,637 125-6341-000350 125 Renewal & Replacement Project
---=-:::-$:.-:8~,5=3=0=--351-2370-069357 351 Reallocation Funds-Other Capital Funds
$206,507 Total
BACKGROUND & SCOPE OF SERVICES
Originally, the scope of this project was limited to renovations to the mechanical system to the
fourth level at 1701 Meridian Avenue. However, Building Department inspections triggered
additional work beyond the original scope and programmatic needs noted by the Police
Department revised the scope of work, which ultimately required additional architectural design
and the need for a general contractor to perform the work.
The project includes a receptionist and reception area, two (2) offices and sergeant offices, a
detective bull pen and kitchenette, and storage and interrogation room. The existing conditions
allow for minimal demolition. The intent is to reuse as much of the existing ceilings, duct work,
and electrical as possible. There shall be new flooring throughout, new 2x2 drop ceilings in the
reception area, and interrogation areas, new code compliant doors, and fire/smoke dampers for
ducts penetrating rated walls as required. The existing public restrooms at this level shall also
be renovated to allow for handicap accessibility similar to the restrooms located on the third
level of the building.
ITB PROCESS
Invitation to Bid (ITB) 172-2013TC was issued on May 21, 2013, with an opening date of June
11, 2013. The pre-bid conference was held on May 28, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain. On June 3, 2013, a walkthrough was arranged for bidders
40
Commission Memorandum -ITB 172-2013TC-1701 Meridian Avenue 41h Floor Renovation
July 17, 2013
Page2
to conduct further inspections and measurements.
The Public Group and Bidnet issued bid notices to 49 and 146 prospective bidders respectively
of which 17 and 4 accessed the advertised solicitation respectively. In addition, 154 vendors
were notified via email, which resulted in the receipt of the following four (4) proposals:
• Canyon Construction, Inc.
• Carivon Construction Company
• Cast Development, LLC
• Virguez Improvement Services, LLC
Through the Procurement Division's review of each bid for responsiveness, Canyon
Construction, Inc. and Virguez Construction Company, the lowest and third-lowest bidders at
$156,320.70 and $188,327.00 respectively, were deemed nonresponsive for failing to provide
general contractor licenses-a mandatory requirement of the ITB.
The following table provides the proposed total base bid prices of the two (2) responsive bids:
Cast Development, LLC
Carivon Construction Company
$187,733.00
$236,298.00
Following review of bids received, Cast Development has been deemed the lowest responsive,
responsible bidder. Founded in 2004, Cast Development, LLC is a licensed general contractor
specializing and possesses extensive experience in office and home renovations aside from
other vertical construction projects. Cast's project manager has approximately 30 years of
project management experience both in interior and capital projects. Notable projects include
the City of West Miami Police and Parks Buildings additions and interior renovations.
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the construction contract to
Cast Development, LLC. as the lowest responsive, responsible bidder and authorize the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
CONCLUSION
The Administration recommends the award of the contract to Cast Development, LLC, the
lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 172-2013TC, for the
1701 Meridian Avenue 4th floor renovation, in the amount of $187,733; plus approve a project
contingency of 10% for a not-to-exceed grand total of $206,507; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project
JLM/MT/KGB/ D
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