C2E-Award Contract Miami Beach Golf Course Drainage RemediationCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval To Award A Contract, Pursuant to Invitation to Bid (ITB) No. 260-2013TC, for the
Miami Beach Golf Course Draina e Remediation.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as "excellent"
or "good."
Issue:
I Shall the City Commission approve the resolution?
Item Summary/Recommendation:
The intent of this project is to control and retain storm water run-off that currently floods the golf cart
asphalt lot. This project will improve the existing drainage conditions to the area abutting the New Cart
Storage Facility. The work consists of re-grading the asphalt pavement currently used for staging golf
carts; demolishing and replacing the concrete walkway and pavement to new elevations; installing new
concrete curbs; constructing a water retention pond; removing and reinstalling the existing irrigation
system; and planting new sod and landscaping.
To achieve the desired scope, Invitation to Bid (ITB) 260-2013TC was issued on May 21, 2013, with an
opening date of June 11, 2013. The solicitation was advertised and notices were released to
prospective bidders, of which 12 downloaded the solicitation. Bids were received from four (4) bidders.
After review of the bids received, Cast Development, LLC, was deemed the lowest responsive,
responsible bidder.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission award a contract to Cast
Development, LLC, the lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 260-
2013TC, for the Miami Beach Golf Course drainage remediation, in the amount of $120,307 .17; plus
approve a project contingency of $4,209 for a not-to-exceed grand total of $124,516 from previously
appropriated funding in the Capital Budget from Fund 388-SP Post RDA COT and Municipal Resort
Tax; further authorizing the Administration to engage in value engineering to further reduce the cost and
time for completion of said project.
Advisory Board Recommendation:
I N/A
Financial Information:
Source Amount
of 1 $120,307
Funds:
OBPI 2 $4,209
~ Total $124,516
MIAMI BEACH
Account
388-2702-069357 SP _Post RDA_CDT and Municipal Resort
Tax
388-2702-000356 SP _Post RDA_CDT and Municipal Resort
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AGENDA ITEM __;C:...J..:.......::E=---
DATE 7-/7-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager ~"------
DATE: July 17, 2013
SUBJECT: REQUEST FOR APPROVAL T AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 260-13TC, FOR THE MIAMI BEACH GOLF
COURSE DRAINAGE REMEDIATION.
ADMINISTRATION RECOMMENDATION
Award Contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$120,307 388-2702-069357 SP _Post RDA_CDT and Municipal Resort Tax
$ 4,209 388-2702-000356 SP _Post RDA_CDT and Municipal Resort Tax
$124,516 Total
BACKGROUND
The intent of this project is to control and retain storm water run-off that currently floods the golf
cart asphalt lot. This project will improve the existing drainage conditions to the area abutting
the New Cart Storage Facility. The work consists of regarding the asphalt pavement currently
used for staging golf carts; demolishing and replacing the concrete walkway and pavement to
new elevations; installing new concrete curbs; constructing a water retention pond; removing
and reinstalling the existing irrigation system; and planting new sod and landscaping.
ITB PROCESS
Invitation to Bid (ITB) 260-2013TC was issued on May 21, 2013, with an opening date of June
11, 2013. The pre-bid conference was held on May 28, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
The Public Group and Bidnet issued bid notices to 31 and 53 prospective bidders respectively of
which 9 and 3 accessed the advertised solicitation respectively. In addition, 71 vendors were
notified via email, which resulted in the receipt of the following four (4) proposals:
Carivon Construction Company
Cast Development, LLC
Central Florida Equipment, Inc.
QGS Development, Inc.
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Commission Memorandum-ITB 260-2013TC-Miami Beach Golf Course Drainage Remediation
July 17, 2013
Page2
The following table provides the proposed total base bid prices of the four (4) responsive bids:
Cast Development, LLC
Central Florida Equipment, Inc.
QGS Development, Inc.
Carivon Construction Company
$120,307.17
$141,074.78
$145,294.36
$182,651.00
Following review of bids received, Cast Development has been deemed the lowest responsive,
responsible bidder. Founded in 2004, Cast Development, LLC is a licensed general contractor
specializing in golf course renovations and improvements aside from other vertical construction
projects. Cast's project manager also has approximately 30 years of project management
experience both in interior and capital projects. Notable projects include the construction of golf
cart paths at the City of Miami Springs Golf Course and cart path, sidewalk and irrigation
improvements at the Key Biscayne and Palmetto Golf Courses.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the construction contract to
Cast Development, LLC as the lowest responsive, responsible bidder and authorize the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
CONCLUSION
The Administration recommends that the Mayor and City Commission award a contract to Cast
Development, LLC, the lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB)
260-2013TC, for the Miami Beach Golf Course drainage remediation, in the amount of
$120,307.17; plus approve a project contingency in the amount of $4,209 for a not-to-exceed
grand total of $124,516 from previously appropriated funding in the Capital Budget from Fund
388-SP Post RDA COT and Municipal Resort Tax; further authorizing the Administration to
engage in value engineering to further reduce the cost and time for completion of said project.
JLM/MT/KGB/DM/AD
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