C2F-Award Contract Dune Restoration ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid No. 268-2013TC, for Dune
Restoration Services.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as "excellent"
or "good."
Issue:
I Shall the City Commission award the contract?
Item Summary/Recommendation:
The Citywide Dune Restoration and Enhancement Project is a capital project in FY 2012/13 that will use
Quality of Life funding for the removal of non-native vegetation and replanting with native species in
South Beach (Government Cut to 3 Street and 14 Street to 23 Street), Middle Beach (23 Street to 47
Street), and North Beach (64 Street to 79 Street). The restoration work in the Middle Beach project area
will also be funded through a grant received from the Florida Coastal Management Program (FCMP)
and the National Ocean and Atmospheric Administration (NOAA).
Contractors are to remove and dispose of all non-native and invasive native plant species and provide,
install, fertilize, irrigate, maintain, and warrant survival of Florida native coastal dune plants. Contractors
were requested to bid on the specific plant species per the estimated quantities of each species
category provided for at the following sections: South Beach A (Government Cut to 3rd Street); South
Beach B (14th to 23rd Streets); Middle Beach (23rd to 47th Streets); North Beach (64th to 79th Streets).
To achieve the desired scope, Invitation to Bid (ITB) 268-2013TC was issued on June 4, 2013, with an
opening date of June 25, 2013. The solicitation was advertised and notices were released to
prospective bidders, of which 18 downloaded the solicitation. Bids were received from two (2) bidders.
After staffs review of the bids received, it was recommended to award the Middle and North Beach
sections to Superior Waterway Services, Inc. and the South Beach A and B sections to Superior
Landscaping and Lawn Service, Inc. the lowest responsive, responsible bidders for each respective
section.
RECOMMENDATION
The Administration recommends the award of the contract to the lowest responsive, responsible bidder,
pursuant to Invitation to Bid (ITB) 268-2013TC, for dune restoration services, for the following sections:
North Beach and Middle Beach for the not-to-exceed amounts, including contingency, of $127,323.90
and $110,066 respectively; and South Beach A and B combined for the not-to-exceed amounts,
including contingency, of $53,711; further authorizing the Administration to engage in value engineering
to further reduce the cost and time for completion of said project
Advisory Board Recommendation:
I NIA
Financial Information·
Source of Amount
Funds: 1 $127,323.90
OBPI 2 $87,391.00
3 $49,920.50
~ 4 $22,6tv.UU
5 $3,790.50
Total $291,100.90
Financial Impact Summary: N/A
MIAMI BEACH
Account
307-2757-069357 North Beach Quality of Life 1%
306-2757-069357 Middle Beach Quality of Life 1%
305-2757-069357 South Beach Quality of Life 1%
303-5678-000305 NOAA Dune Grant Contractual
Services
011-9509-000676 Capital Investment Upkeep
49
AGENDA ITEM C2F
DATE 7-/7-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO: Mayor Matti Herrera Bower and M
DATE: July17,2013
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 268-2013TC, FOR DUNE RESTORATION SERVICES.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities.
FUNDING
$127,323.90 307-2757-069357 North Beach Quality of Life 1%
$87,391.00 306-2757-069357 Middle Beach Quality of Life 1%
$49,920.50 305-2757-069357 South Beach Quality of Life 1%
$22,675.00 303-5678-000305 NOAA Dune Grant-Contractual Services
$3,790.50 011-9509-000676 Capital Investment Upkeep
$291,100.90 Total
BACKGROUND
The Citywide Dune Restoration and Enhancement Project is a capital project in FY 2012/13 that
will use Quality of Life funding for the removal of non-native vegetation and replanting with
native species in South Beach (Government Cut to 3 Street and 14 Street to 23 Street), Middle
Beach (23 Street to 47 Street), and North Beach (64 Street to 79 Street). The restoration work in
the Middle Beach project area will also be funded through a grant received from the Florida
Coastal Management Program (FCMP) and the National Ocean and Atmospheric
Administration (NOAA).
It is important to eliminate non-native invasive species from the dune system that threaten the
growth and survival of native vegetation and to supplant the system with a native seed bank. A
healthy dune system with native vegetation provides vital storm surge protection and erosion
control. In addition, it provides a habitat for native species of plants and animals. Native dune
vegetation is crucial component of a healthy dune system because of its ability to thrive in the
harsh coastal environment and to continually produce new stems and roots that trap sand. The
Citywide Dune Restoration and Enhancement project will restore the health and the structural
integrity of the City's coastal dune by removing non-native invasive vegetation and re-planting
these areas with native species. The project will also address existing public safety and
maintenance concerns by improving areas with overgrown vegetation that create favorable
conditions for homeless encampments and illicit activities. In the past, the dune vegetation was
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Commission Memorandum-ITB 268-2013TC-Dune Restoration Setvices
July 17, 2013
Page2
not on a dedicated maintenance plan. However, once the replanting has been completed, a
contractor will be retained through a separate maintenance contract to maintain the entire
system 30 times per year.
SCOPE OF SERVICES
The project locations include the following four (4) sections:
• South Beach A (Government Cut to 3rd Street)
• South Beach B (14th to 23rd Streets)
• Middle Beach (23rd to 47th Streets)
• North Beach (64th to 79th Streets)
Contractors are to remove and dispose of all non-native and invasive native plant species and
provide, install, fertilize, irrigate, maintain, and warrant survival of Florida native coastal dune
plants. Contractors were requested to bid on the following plant species per the estimated
quantities of each species category provided for each project section:
• Pioneer zone species: Sea oats, ( Uniola paniculata) in 96 cell liner size with 6 to 12
inches planted height. The estimated quantity of pioneer zone species to be planted for
the North Beach section is 24,890; for the Middle Beach section is 22,300; for the South
Beach A section is 2,950; and, for the South Beach B section is 1 ,980.
• Pioneer zone diversity species: Dune panic grass (Panicum amarum), shore
paspalum (Paspalum vaginatum), Virginia dropseed ( Sporbolus Virginicus), beach bean
(Canavalia maritima), railroad vine (Ipomea pes caprea), and beach morninglory
(Ipomea imperat1) in 72 cell liner size. The estimated quantity of pioneer zone diversity
species to be planted for the North Beach section is 8,296, for the Middle Beach section
is 7,440; for the South Beach A section is 990; and, for the South Beach B section is
670.
• Palmettos: Saw palmettos (Serenoa repens, silver variety) in 3 gallon size, minimum 18
inches height, 12 inches spread. The estimated quantity of palmetto species to be
planted for the North Beach section is 315, for the Middle Beach section is 90; for the
South Beach A section is 35; and, for the South Beach B section is 10.
• Strand zone species: White indigo berry (Randia aculeata), coastal cocoplum
(Chrysoba/anos icaco "horizontal" variety), bay cedar, (Suriana maritima}, blackbead
(Pithecel/obium keyensis), marlberry (Ardisia esca/onioides), sea lavender (Argusia
gnaphalodes), golden beach creeper (Emodea litorallis) in 3 gallon size, minimum 12
inches height, 12 inches spread. The estimated quantity of strand zone species to be
planted for the North Beach section is 377, for the Middle Beach section is 11 0; for the
South Beach A section is 40; and, for the South Beach B section is 10.
ITB PROCESS
Invitation to Bid (ITB) 268-2013TC was issued on June 4, 2013, with an opening date of June
25, 2013. The pre-bid conference was held on June 12, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
The Public Group and Bidnet issued bid notices to 15 and 53 prospective bidders respectively of
which 15 and 3 accessed the advertised solicitation respectively. In addition, 46 vendors were
notified via email, which resulted in the receipt of the following two (2) proposals:
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Commission Memorandum-ITB 268-2013TC-Dune Restoration Services
July 17, 2013
Page 3
• Superior Landscaping and Lawn Service, Inc.
• Superior Waterway Services, Inc.
The following table provides the proposed prices per section:
North Beach
Middle Beach
South Beach A
South Beach B
Superior Landscaping &
Lawn Service, Inc.
$115,7 49.00
$100,060.00
$42,027.50
$37,325.00
Superior Waterway
Services, Inc.
$121,861.00
$126,651.00
$30,208.00
$20,848.00
After staff's review of the bids received, it was recommended to award the Middle and North
Beach sections to Superior Waterway Services, Inc. and the South Beach A and B sections to
Superior Landscaping and Lawn Service, Inc. the lowest responsive, responsible bidders for
each respective section. Both companies have extensive landscaping experience and have
performed dune restoration services in the past. Superior Landscaping and Lawn Service, Inc.
restored the dunes in the City of Miami Beach from 1st to 3rd Streets and 14th to 23rd Streets.
Superior Waterway Services, Inc. provided dune restoration services as part of a contract with
the FPL St. Lucie County Nuclear Power Plant, as well as, providing dune and mangrove habitat
creation for a new recreational area along the Intracoastal Waterway.
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award contracts to the lowest
responsive, responsible bidder, pursuant to Invitation to Bid (ITB) 268-2013TC, for dune
restoration services, for the following sections: North Beach and Middle Beach for the not-to-
exceed amounts, including contingency, of $127,323.90 and $110,066 respectively; and South
Beach A and B combined for the not-to-exceed amounts, including contingency, of $53,711;
further authorizing the Administration to engage in value engineering to further reduce the cost
and time for completion of said project.
CONCLUSION
The Administration recommends the award of the contract to the lowest responsive, responsible
bidder, pursuant to Invitation to Bid (ITB) 268-2013TC, for dune restoration services, for the
following sections: North Beach and Middle Beach for the not-to-exceed amounts, including
contingency, of $127,323.90 and $110,066 respectively; and South Beach A and B combined
for the not-to-exceed amounts, including contingency, of $53,711; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
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