C4B-Ref- FCWPC - Improving The City�s Procurement Code Completed By NIGPMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members
FROM: Jimmy L. Morales City Manager ..a ...... -~~~-
DATE: July 17, 2013
SUBJECT: REFERRAL TO FINANCE AN CITY-WIDE PROJECTS COMMITTEE (FCWPC) -A DISCUSSION
ON THE REVIEW AND RECOMMEDATIONS FOR IMPROVING THE CITY'S PROCUREMENT
CODE COMPLETED BY THE NATIONAL INSTITUTE FOR PUBLIC PROCUREMENT (NIGP).
ADMINISTRATION RECOMMENDATION
Refer the item to the Finance and Citywide Projects Committee for discussion.
KEY INTENDED OUTCOME
Make City more business-friendly.
Maximize efficient delivery of services.
Promote transparency of City operations.
Strengthen internal controls.
BACKGROUND
The acquisition of goods and services by City departments is primarily governed through the City of Miami Beach
Code, Chapter 2, Administration, Article VI, Procurement. Many of the sections of the City's requirements related to
the acquisition of goods and services have not been reviewed or revised for many years. In an effort to assure that
the City is engaged in acquisition activities that are based on sound business practices, the Administration has
engaged the expertise of the consulting arm of the National Institute for Governmental Purchasing (NIGP) to
complete a full review of all Procurement requirements. The goals of the review are:
• to review ordinances, statutes, policies and procedures to ensure consistency with statutory requirements
and public procurement best practices;
• to determine regulatory constraints that impede efficiencies, including creating a competitive and business-
friendly environment;
• to compare City requirements against the recommendations of the American Bar Association (ABA) Model
Procurement Code, intended to promote transparency, fairness, and competitiveness in public procurement;
• to complete a benchmarking analysis against similar public agencies locally and nationally.
The NIGP review will result in a report which outlines the results of the review and will include recommendations, as
deemed prudent by NIGP, for making improvements to the City's regulations for the acquisition of goods and
services.
CONCLUSION
It is recommended that the City Commission approve the request to refer a discussion on the review and
recommendations for improving the City's procurement code completed by the National Institute for Public
Procurement (NIGP), upon completion of the review and recommendations report, to the Finance and City-wide
Projects Committee.
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Agenda Item C 'I B
Date 7-17-13
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