C4C-Ref- FCWPC - Proposed Comprehensive Records Management PlanMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and
FROM: Jimmy L. Morales, City Manag
DATE: July17,2013
SUBJECT: REFERRAL TO THE FINA E & CITYWIDE PROJECTS COMMITTEE ~
PROPOSED COMPREHENSIVE RECORDS MANAGEMENT PLAN.
ADMINISTRATION RECOMMENDATION
Refer the item.
BACKGROUND
In recognition of the need for a Comprehensive Records Management Plan, and desiring an
independent review of existing procedures, the City retained the services of Steve M. Lewis,
President of SML, Inc. Mr. Lewis has developed a Plan that consists of: 1) Citywide Records
Management Policies and Procedures; and 2) Guidelines for Information Technology
Infrastructure. The proposed Plan ensures that all records, including digital and electronic (e-
mail) communications, are retained and disposed in accordance with the applicable retention
schedules.
Prior to the presentation to the Commission as a whole, the Administration seeks to present the
proposed Plan to the Finance & Citywide Projects Committee, to allow the members an
opportunity to present questions and suggestions for modification to the consultant, to address
specific City needs, staffing standards and/or resources.
JLM/PW/REG
T\AG~013U,Iy 17\Rooo"'' Maoogomoot Roferral to F&CWP .doc
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Agenda Item G tf C..
Date 7-17-13
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