C7FF-Waive Bidding Requirements Parking Meter Expanded Housing And Electronic SyCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, waiving, by a 5/7ths
vote, the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and
authorizing the purchase of parking meter expanded housing and electronic system from Duncan
Industries Parking Control Systems Corp.; and single space parking meters, accessories and software
from Mackay Meters, Inc. by the City's Parking Department for the maintenance and operation of single
space parking meters citywide.
Key Intended Outcome Supported:
Improve Parking availability.
1-------------. ---Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates
Item Summary/Recommendation:
The Parking Department is in the process of transitioning from single space meters to multi-space meters.
This will significantly diminish the inventory of single space meters remaining in the system. However,
these meters require maintenance and replacements parts from Duncan for housing of the meter and
MacKay for the internal mechanism of the meters. These components were purchased through the
competitive bidding processed as outlined below.
On January 9, 2002, Resolution No. 2002-24714, the Mayor and City Commission approved the award of
RFP No. 43-00/01, for providing parking meter expanded housing and electronic locking system for the
City's Parking System, to Duncan Industries Parking Control Systems Corp. This award was to purchase
and install 5,000 expanded parking meter housings equipped with an electronic locking system in order to
convert the balance of the parking meter housing inventory.
On January 17, 2007, Resolution No. 2007-26442, the Mayor and City Commission approved the award of
RFP No. 37-05/06, seeking contractors to provide single-space parking meters and provide certain
services, to MacKay Meters, Inc. This award was to purchase 4,000 single space meters for the
replacement of meter mechanisms citywide. The City entered into a three (3) year agreement with
MacKay Meters commencing October 2, 2007.
If the City were to competitively bid these items, we would have to replace the entire system resulting in
additional expenses that are not necessary at this time.
Financial Information:
Source of Amount
Funds: 1 30,000
~ 2
3
OBPI Total
Financial Impact Summary:
~lerk's Office Legislative Tracking:
Saul Frances
Si n-Offs:
480-0462-000342
Department Director Assistant Cit .
SF
T:\AGENDA\2013\July 17\ParkingMeterSupplies-WaiverCompBid-SUM.doc
MIA,MI BEACH 638
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Account
AGENDA ITEM
DATE
CIFF
7-11-l3>
lrl MIAMI BEACH --=-
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M City Commission
DATE: July17,2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WA lNG, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
PARKING METER EXPANDED HOUSING AND ELECTRONIC SYSTEM
FROM DUNCAN INDUSTRIES PARKING CONTROL SYSTEMS CORP.;
AND SINGLE SPACE PARKING METERS, ACCESSORIES AND
SOFTWARE FROM MACKAY METERS, INC. BY THE CITY'S PARKING
DEPARTMENT FOR THE MAINTENANCE AND OPERATION OF SINGLE
SPACE PARKING METERS CITYWIDE.
FUNDING
$30,000 480-0462-000342
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve Parking availability.
BACKGROUND
The Parking Department is in the process of transitioning from single space meters to multi;
space meters. This will significantly diminish the inventory of single space meters remaining in
the system. However, these meters require maintenance and replacements parts from Duncan
for housing of the meter and MacKay for the internal mechanism of the meters. These
components were purchased through the competitive bidding processed as outlined below.
On January 9, 2002, Resolution No. 2002-24714, the Mayor and City Commission approved the
award of RFP No. 43-00/01, for providing parking meter expanded housing and electronic
locking system for the City's Parking System, to Duncan Industries Parking Control Systems
Corp. This award was to purchase and install 5,000 expanded parking meter housings
equipped with an electronic locking system in order to convert the balance of the parking meter
housing inventory.
639
Parking Meter Supplies -Waiving of Competitive Bidding
City Commission Meeting
July 17, 2013
Page 2 of 3
On January 17, 2007, Resolution No. 2007-26442, the Mayor and City Commission approved
the award of RFP No. 37-05/06, seeking contractors to provide single-space parking meters and
provide certain services, to MacKay Meters, Inc. This award was to purchase 4,000 single
space meters for the replacement of meter mechanisms citywide. The City entered into a three
(3) year agreement with MacKay Meters commencing October 2, 2007.
Although the contracts with Duncan and Mackay have expired, the Parking Department has
standardized on this equipment and will need to continue to purchase parts in order to maintain
the current single space meter plant operational. The parts needed are already configured to
work under the current hardware and software and are only manufactured by these two
companies. If the City were to competitively bid these items, we would have to replace the
entire system resulting in additional expenses that are not necessary at this time.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution
waiving by 5/th vote, the formal competitive bidding requirements, finding such waiver to be in
the City's best interest and authorizing the purchase of parking meter expanded housing and
electronic system from Duncan Industries Parking Control Systems Corp.; and single space
parking meters, accessories and software from Mackay Meters, Inc. by the City's Parking
Department for the maintenance and operation of single space parking meters citywide.
~l
JLM/PDW/SF/RA
To~ 3Woly 17\P,ri<logMaie<Soppli<S-W'I'e<CompBid-MEMO doo
640
RESOLUTION TO BE SUBMITTED
641