R7E-Joint Auth City Manager To Select Negotiate Award-Reject Bids Contracts etcCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The City Manager, Or His Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City
Commission Meeting On July 17, 2013, Until The First Regularly Scheduled City Commission Meeting On
September '11, 2013, Subject To Ratification By The City Commission At Its First Regularly Scheduled
Meeting On September 11, 2013.
Key Intended Outcome Supported:
August Recess Authorization Supports All City Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
er to Adopt the Resolution?
Item SummaryiRecommendation:
Between the last meeting on July 17, 2013, and the first regularly scheduled meeting on September 11,
2013, the City Commission will not be in session. During this period there may be bids or contracts in
excess of the $25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on July 17, 2013, until the first regularly scheduled Commission meeting on
September 11, 2013, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 11, 2013.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information·
Source of Amount Account
Funds: 1
I I
2
3
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin
Raul Aguila, ext. 6475
ity Manager anager
JLM
MIAMI BEACH 756 DATE J-lJ--) ~
RlE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gav
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Me
Jimmy L. Morales, City Manager ~-
July 17, 2013
A RESOLUTION OF THE MAY AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, UTHORIZING THE CITY MANAGER, OR
HER DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE
ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS
WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS, AS
NEEDED, FROM THE LAST COMMISSION MEETING ON JULY 17, 2013,
UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION MEETING
ON SEPTEMBER 11, 2013, SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 11, 2013.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Between the last meeting on July 17, 2013, and the first regularly scheduled meeting on
September 11, 2013, the City Commission will not be in session. During this period there
may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded
or terminated.
Based on the above, it is requested, that the City Manager, or her designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts,
as needed, from the last Commission meeting on July 17, 2013, until the first regularly
scheduled Commission meeting on September 11, 2013, subject to ratification by the City
Commission at its first regularly scheduled meeting on September 11, 2013.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last Commission meeting on July 17, 2013, until the first
regularly scheduled Commission meeting on September 11, 2013, it is recommended that
the City Commission adopt this Resolution.
T:\AGENDA\2013\July 17\August Recess Memo.doc
757
RESOLUTION NO. ----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY 17, 2013, UNTIL THE FIRST REGULARLY SCHEDULED MEETING
ON SEPTEMBER 11, 2013, SUBJECT TO RATIFICATION BY THE CITY COMMISSION
AT ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 11,2013.
WHEREAS, between the last meeting on July 17, 2013, and the first regularly scheduled
meeting on September 11, 2013, the City Commission will not be in session; and
WHEREAS, during this period, there may be bids or contracts in excess of the $25,000,
which may need to be rejected, awarded or terminated; and
WHEREAS, the City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and/or renew contracts, as needed,
subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, which may expire, for an appropriate period of time; terminate
existing contracts, as needed, from the last Commission meeting on July 17, 2013, until the first
regularly scheduled Commission meeting on September 11, 2013, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 11, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the City Manager, or his designee, to select, negotiate, award and reject all bids,
contracts, agreements, purchase orders, change orders, and grant applications; renew existing
contracts which may expire; and terminate existing contracts, as needed, from the last City
Commission meeting on July 17, 2013, until the first regularly scheduled meeting on September
11, 2013, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 11, 2013.
PASSED and ADOPTED this----day of -----• 2013
ATTEST:
City Clerk
T:\AGENDA\2013\July 17\August Recess Reso.doc
758
Mayor
APPROVED AS TO
FORM & LANGUAGE
-~-........... FOR EXECUTION
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