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20130911 Budget BM------------------------------------------ MIAMI BEACH City Commission Meeting (Budget Related Items) City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive September 11,2013 Mayor Matti Herrera Bower Vice-Mayor Edward L. Tobin Commissioner Jorge R. Exposito Commissioner Michael Gongora Commissioner Jerry Libbin Commissioner Deede Weithorn Commissioner Jonah Wolfson City Manager Jimmy L. Morales City Attorney Jose Smith City Clerk Rafael E. Granado Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings. ATTENTION ALL LOBBYISTS Chapter 2, Article VII, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City Commission, any City Board or Committee, or any personnel as defined in the subject Code sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's Office. Questions regarding the provisions of the Ordinance should be directed to the Office of the City Attorney. BUDGET RELATED ITEMS RS -Ordinances RSU Amend Chapter 50 And Chapter 1 02 1. An Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code; Providing For Repealer, Severability, Effective Date, And Codification. First Reading 2. An Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2009"; Providing For Repealer, Severability, Codification, And An Effective Date. First Reading (Requested by the Neighborhood/Community Affairs Committee) (Legislative Tracking: Fire Department) 1 ------------~~--------------------------------------------------....1 Budget Related Items, September 11, 2013 R5 ·Ordinances (Continued) R5V An Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection," By Creating Section 50-8 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Establish Requirements And Fines For False Fire Alarms; Providing For Repealer, Severability, And An Effective Date. First Reading (Requested by the Finance & Citywide Projects Committee) (Legislative Tracking: Fire DepartmenUPolice Department) R5W An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City; Providing For Codification, Repealer, Severability, And An Effective Date. First Reading (Requested by the Finance & Citywide Projects Committee) (Legislative Tracking: Public Works) R7 • Resolutions R7 A 1 Adopt Tentative Ad Valorem Millage for General Operating Purposes A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of 5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills; Further Setting The Second Public Hearing To Consider The Millage Rate For Fiscal Year (FY) 2013/14, On Monday, September 30, 2013 At 5:01 p.m. 5:01 p.m. First Reading Public Hearing (Budget & Performance Improvement) {Memorandum & Resolution to be Submitted in Supplemental) R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, And Internal Service Funds A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year 2013/14 Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:01 p.m. 5:01 p.m. First Reading Public Hearing (Budget & Performance Improvement) (Memorandum & Resolution to be Submitted in Supplemental) R7B1 Adopt Tentative Ad Valorem Millage for Normandy Shores Local Government A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Tentative Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mills Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:02 p.m. 5:02 p.m. First Reading Public Hearing (Budget & Performance Improvement) 2 2 Budget Related Items, September 11, 2013 R7-Resolutions (Continued) R7B2 Adopt Tentative Operating Budget For Normandy Shores Local Government A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Tentative Operating Budget For Fiscal Year (FY) 2013/14 Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:02 p.m. 5:02 p.m. First Reading Public Hearing (Budget & Performance Improvement} R?C Adopt Tentative FY 2013/14-2017/18 Capital Improvement Plan & Capital Budget A Resolution Adopting The Tentative Capital Improvement Plan For Fiscal Years (FY) 2013/14- 2017/18 And Adopting The City Of Miami Beach Tentative Capital Budget For (FY) 2013/14 Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03 p.m. First Reading Public Hearing (Budget & Performance Improvement) R?D Adopt FY 2013/14 Tentative Budgets For Special Revenue Funds A Resolution Adopting Fiscal Year (FY) 2013/14 Tentative Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP), Tourism And Hospitality Scholarship Program, Green/ Sustainability Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds, Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03p.m. 5:03p.m. First Reading Public Hearing (Budget & Performance Improvement) R?E Adopt Tentative FY 2013/14 PTP Budget & South Beach Concurrency Mitigation Funds A Resolution Adopting The Tentative Budget Of $1,200,000 From Fiscal Year 2013/14 People's Transportation Plan Funds And $87,000 From Fiscal Year 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Tentative Operating Budget For The South Beach Local In Miami Beach; And Further Adopting The Tentative Budget Of $301,000 From Fiscal Year 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03p.m. 5:03p.m. First Reading Public Hearing (Public Works) R?F Adopt Miami Beach Cultural Arts Council's FY 2013/14 Tentative Budget A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year 2013/14 Tentative Budget In The Amount Of $1,470,000 Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03 p.m. First Reading Public Hearing (Tourism, Culture & Economic Development) 3 3 Budget Related Items, September 11, 2013 R7-Resolutions (Continued) R7G Adopt & Appropriate Tentative Funds For Police Special Revenue Account Budget A Resolution Adopting And Appropriating Funds For The Fiscal Year 2013/14 Police Special Revenue Account Tentative Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account, Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03 p.m. First Reading Public Hearing (Police Department} R7H Adopt & Appropriate Tentative Funds For Police Confiscation Trust Fund Budget A Resolution Adopting And Appropriating Funds For The Police Confiscation Trust Fund Tentative Budget For Fiscal Year 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust, Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03 p.m. First Reading Public Hearing (Police Department) R?l Adopt & Appropriate Tentative Funds For Police Training And School Resources Fund Budget A Resolution Adopting And Appropriating Funds For The Fiscal Year 2013/2014 Police Training & School Resources Fund Tentative Budget In The Amount Of $35,000, Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03 p.m. First Reading Public Hearing (Police Department) R7 J A Resolution Setting A Public Hearing To Adopt The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. (Budget & Performance Improvement) End of Budget Related Items 4 4 ::c U1 COMMISSION ITEM SUMMARY Condensed Title: 1. An Ordinance Amending Chapter 50, Entitled "Fire Prevention And Protection", by Amending Section 50-4, Entitled "Enforcement By Fire Inspectors; Notice Of Violation To Add And Increase Fines Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. 2. An Ordinance Amending Chapter 102, Entitled "Taxation", By Deleting Nightclub Fee in Section 102.379, Entitled "Schedule of taxes, effective October 1, 2009". Ke_y Intended Outcome Supported: Ensure Compliance with code within reasonable time frame. Ensure safety and appearance of building structures and sites Supporting Data (Surveys, Environmental Scan, etc.): Environmental Scan 2001-2011: The number of night inspections and overcrowding citations has decreased over the 1 0-year period due to changes made in the program; however, the average over the last five years is over 3,000 inspections. The number of inspection of existing buildings has decreased substantially over the 1 0-year period due to a reduction in staffing. The proposed fines will assist in obtaining compliance with the limited resources. The 2012 CMB Community Satisfaction Survey showed positive results with the fire inspections services. Some of the ratings are as follows: 89% of businesses surveyed said that they were very satisfied or satisfied with the fire inspections; 93% said that inspections were helpful in improving safety; 88% said that they agree that it was easy to get service for staff; and 93°/o said that they strongly agree or agree that staff was courteous and professional. Item Summary/Recommendation: FIRST READING The ordinance proposes to increase the current fines for nightclub overcrowding conditions and establish new fines for other fire code violations. The current fine of $200 for the first offense and $500 for subsequent offenses established in 1997 are not providing enough incentive for code compliance among some establishments. The Fire Department presented the increased fines to the Night Life Industry Task Force during a public noticed meeting on February 25, 2013. The members present made some changes to the proposed fines, which have been incorporated into the ordinance. In addition, a new fine schedule is established for violations that need to be corrected immediately in lieu of proceeding with the Special Master process. The City Code, Section 102, establishes a fee of $3.00 per person charged to the dance hall entertainment establishments. The nightclub fee collected from 10/1/2011 to 9/30/2012 was a total of $60,916.29. The current cost for nightclub inspections per year is roughly $110,000. The Administration proposes increasing this fee to $4.00 per person, which would generate $81,221, using the same number of establishments in the last fiscal year. The remaining cost can be recovered with the increased fines proposed. Advisory Board Recommendation: Neighborhood/Community Affairs Committee discussed this item on April 29, 2013. The Committee unanimous! moved the recommendation b the Fire De artment. Financial Information· Source of Amount Account ~ 1 2 Total Financial Impact Summary: The proposed new inspection fee and proposed fines would be able to cover 85% of the cost and the remainder would be su_pported by the general fund. islative Trackin Department Director Assistant City Manager MIAMI BEACH AGENDA IT EM ___.R-=--S""_t,.(--=--- DATE q-Jf=J3 6 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov ( COMMISSION MEMORANDUM TO: Mayor Matli Herrera Bower and Mem ers of the ~ission Jimmy L. Morales, City Manager __ FROM: DATE: September 11, 2013 FIRST READING SUBJECT: AMEND CHAPTER 50 AND CHAPT R 102 1. AN ORDINANCE AMENDING CHAPTER 50 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND PROTECTION," BY AMENDING SECTION 50~4 THEREOF, ENTITLED "ENFORCEMENT BY FIRE INSPECTORS; NOTICE OF VIOLATION," TO ADD CITATIONS AND IMPLEMENT NEW FINE SCHEDULE RELATED TO FIRE CODE VIOLATIONS; BY AMENDING SECTION 50- 5 THEREOF, ENTITLED "ANNUAL FIRE PREVENTION AND FIRE SAFETY INSPECTION PERMIT" TO INCLUDE THE NIGHT INSPECTION FEE PREVIOUSLY ADOPTED UNDER SECTION 102.379 OF THE CITY CODE; PROVIDING FOR A REPEALER, SEVERABILITY, EFFECTIVE DATE, AND CODIFICATION. 2. AN ORDINANCE AMENDING CHAPTER 102 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "TAXATION," BY DELETING THE NIGHTCLUB FEE SET FORTH IN SECTION 102.379, ENTITLED "SCHEDULE OF TAXES, EFFECTIVE OCTOBER 1, 2009"; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE ADMINISTRATION RECOMMENDATION The Administration recommends approving the (2) ordinances on first reading and scheduling a second reading public hearing. KEY INTENDED OUTCOME SUPPORTED Ensure Compliance with code within reasonable time frame. Ensure safety and appearance of building structures and sites. BACKGROUND There are over 120 nightclubs and bar/lounges operating in the City of Miami Beach. In addition, there are hundreds more assembly occupancies such as restaurants, ballrooms, meeting rooms, performance halls, etc. The Florida Fire Prevention Code (FFPC), The Life Safety Code (NFPA 101), and the Miami Beach Code have specific requirements for the maximum number of occupants permitted in assembly occupancy t:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 1 of7 7 as well as many other safety regulations. The requirements are mandated to prevent fires and to ensure that occupants can evacuate safely in the event of an emergency. The Fire Department continues to implement the Night Inspection Program since it started in the early 1990's. The night inspectors conduct random inspections of all the nightclubs and selected bar/lounges and restaurants. The main objective for the night inspections is to monitor that the establishment is not exceeding the maximum occupant load and exits are clear and accessible. The inspectors will issue a citation for these violations. The current fines are $200.00 for the first offense and $500.00 for the second and subsequent offenses. The current fines have not been increased since initial adoption in 1997. The Administration proposes to increase the current fines to encourage compllance and promote safety among the City's entertainment industry. Ten years ago, the United States experienced one of the worst nightclub fires in recent history when over 100 people were killed in a Rhode Island nightclub fire. More recently, over 200 people were killed in a nightclub fire in Brazil. The City of Miami Beach Fire Prevention Division enforces the Florida Fire Prevention Code-2007 as adopted by the State of Florida. The Florida Fire Prevention Code consists of NFPA 1 and NFPA 101, The Life Safety Code, and numerous other NFPA codes and standards. The nightclub owner is responsible for complying with all the requirements as stated in the Florida Fire Prevention Code. Many of the deadly fires in recent history resulted due to one or several violations to fire code requirements. Please see list of fires below. United States: Rhythm Dance Hall, Nathez, MS April 23, 1940 Cocoanut Nightclub, Boston, MA November 28, 1942 Beverly Hills Supper Club, KY May 28, 1977 Happy Land Social Club, Bronx, NY March 25, 1990 The Station Nightclub, Warwick, Rl February 20, 2003 Other countries: Club Cinq, France Alcaha 20 Disco, Spain Weierkang Club, Taiwan Ozone Disco Club, Phillipines Disco Dance Hall, Sweden Disco Dance Hall, China Cromagnon Club, Argentina Santika Pub, Thailand Lame Horse Nightclub, Russia Kiss Club, Santa Maria, Brazil November 20, 1971 December 17, 1983 February 15, 1995 March 18, 1996 October 28, 1998 December 25, 2000 December 30, 2004 January 1 , 2009 December 4, 2009 January 28, 2013 207 dead 494 dead 165 dead 87 dead 100 dead 143 dead 81 dead 64 dead 160 dead 63 dead 309 dead 194 dead 66 dead 154 dead 239 dead In addition, there were 21 deaths when patrons rushed to one exit after a fight broke out inside the E2 nightclub in Chicago on February 17, 2003. The club was overcrowded and had several code violations. The nightclub owners and managers are responsible for fire safety in the establishment. In the Station fire above, the band manager pled guilty to 100 counts of involuntary manslaughter under a plea bargain with prosecutors facing up to 10 years in prison. Superior Court Judge sentenced him to 15 years in prison, with four to serve and 11 t:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 2 of7 8 years suspended, plus three years probation, for his role in setting off the fire. The nightclub owners changed their pleas from "not guilty" to "no contest". One of the owners was sentenced to 15 years in prison, with four to serve and 11 years suspended, plus three years probation. The second nightclub owner received a 10-year suspended sentence, three years probation, and 500 hours of community service. As of August 2008, nearly $175 million has been offered to the families of the victims of the fire by various defendants in settlement. · An assembly occupancy is generally defined as an occupancy used for a gathering of 50 or more persons for deliberation, entertainment, eating, drinking, amusement or similar uses. Assembly occupancies might include the following: auditoriums, theatres, assembly halls, nightclubs, dance halls, drinking establishments, and exhibition halls among others. Fire in assembly occupancies have shown to be some of the most deadly when the proper features, systems, and construction materials are not present. Nightclubs, theaters and auditoriums differ from office buildings, for example, because they contain a large number of people in one main space. NFPA code provisions mandate that a considerable number of safety systems and features be present in order to keep everyone safe should a fire occur. The level of safety is achieved through the combination of multiple safeguards that are provided. The NFPA 101, The Life Safety Code, is the primary source for the requirements for nightclub and bar lounges. A committee of experts has developed many of these requirements in response to investigations and analysis of actual incidents. The code book is divided into two chapters, Chapter 13 addresses requirements for existing assembly occupancies and Chapter 12 addresses requirements for new assembly occupancies (new is defined as newly constructed or renovated as of January 1, 2009}. If a nightclub is issued a certificate of occupancy as of January 1, 2009, and complied with the new chapter, the owner cannot change or lessen the requirements down to the requirements in Chapter 13. Among all structure fires, nightclub fires in the US are proportionately few in number. However, maximum or over-capacity crowds at popular nightclubs create the potential for high numbers of casualties in the event of a fire or other incident. A common safety violation at nightclubs is locked, blocked or impeded exits. Management must make this a priority to ensure that the nightclub does not have this problem by inspecting all exit components prior to and routinely during operation. The most common causes of fire at nightclubs and bars are incendiary, electrical, cooking, and smoking. Incendiary fires at nightclubs are nearly twice as frequent as those in all structures. (Source-U.S. Fire Administration/Nightclub Fire in 2000) The highest deaths and casualties are often caused by lack of sufficient exits. Even if a sufficient number of exits are provided, human nature is that most patrons will attempt to leave out of the same door in which they entered, rather than looking for other exits. Therefore, the majority of the crowd may rush to the front entrance. Sometimes the patrons become packed so tightly near the front door that the firefighters cannot enter. In The Station nightclub, several people fell in a pile in the main doorway, trapping everyone behind them inside. t:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 3 of 7 9 ----------------------------- ANALYSIS The following inspection data demonstrates that the current fines are not serving as a deterrent for some club owners. It will only take one fire in any nightclub to affect the entire nightlife industry in the City. Calendar ear #of inspections Overcrowding Tickets Blocked Exit Tickets ~-~~~~~-+-~--- ~11_11_2_01~2~-_1_2~/3~1_/2~0_12-+----~1~,9~3~1----~------~9--------+-----~10~ ____ _, ~11~1/~2_0_11_-_1_2_/3_1_12_0_11-+----~2~,7~6~9 ____ ,_ ______ ~3~------+------=7=-____ _, 111/2010-12/31/2010 3,294 15 22 ~--------------~----- From the time period of 10/1/2009 to 3/11/2013 {-3 "!4 years) 42 establishments received a total of 82 tickets 19 of these establishments received more than one ticket 9 of these 19 establishments received more than two tickets The result of a fire in any nightclub with overcrowding conditions or compromised exits will be tragic. The loss of life will be devastating to all involved -residents, business owners, and visitors. The economic impact will be substantial as our reputation would be tarnished for years after any incident as experienced by other cities. COMPARISON TO OTHER CITATIONS IN CMB The City of Miami Beach already has fines for some quality of life issues that carry a higher fine than the existing fire and life safety citations. Noise violations fines (City Code, Section 46-159): 151 offense $250.00 2nd offense $1,000.00 3rd offense $2,000.00 41h offense $3,000.00 51h offense $5,000.00 Handbill violations fines (City Code, Section 46-92): 1st offense $100.00 plus $50.00 per handbill 2nd offense $500.00 plus $50.00 per handbill It is imperative that the City Administration implements a fair and equal code enforcement approach against violators of quality of life issues and life safety issues. The fire code violations are more significant and can result in injuries and/or death. PROPOSED NEW CITATIONS WITH FINES The proposed changes to the current city code pertaining to assembly occupancies are as follows: Current Fine New Fine 1:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 4 of 7 10 151 offense Severe Overcrowding $200.00 $2,500.00 2°0 offense Severe Overcrowding $500.00 $5,000.00 3ro offense & Severe Overcrowding $500.00 $7,500.00 subsequent 1st offense Locked Exits-Assembly $200.00 $1,000.00 2na offense Locked Exits-Assembly $500.00 $2,500.00 3rd offense & Locked Exits-Assembly $500.00 $5,000.00 subsequent 1s 1 offense Locked Exits-Others $200.00 $750.00 2°0 offense Locked Exits-Others $500.00 $1,000.00 3ra offense & Locked Exits-Others $500.00 $1,250.00 subsequent 151 offense Blocked/Impeded Exits $200.00 $500.00 2°0 offense Blocked/Impeded Exits $500.00 $750.00 3rd offense & Blocked/Impeded Exits $500.00 $1,000.00 subsequent Minor Overcrowding and Severe Overcrowding definitions were established in 1997 after an agreement between the Fire Marshal's Office and the nightlife industry. Severe overcrowding is defined as a situation where the number of occupants inside the nightclub, exceed the approved maximum limit by 30% or more. Mir')Or overcrowding is defined as a situation when the number of occupants inside the nightclub exceeds the approved maximum limit by less than 30%. The proposed new citations for other common code violations are as follows: Frequency Type Current Fine New Fine 1s offense & Fire Watch $0 $500.00 subsequent 1 51 offense & Fire Protection System $0 $250.00 subsequent 1s offense & Ufe Safety Building $0 $50.00 subsequent Maintenance 151 offense & Flammable Uquids $0 $100.00 subsequent 1"' offense & Fire Extinguishers $0 $25.00 subsequent 1 S{ offense & Work without a permit $0 $200.00 subsequent 1 51 offense & Fire Alarm Runner service $0 $75.00 subsequent 1 s offense & Cease and Desist Order $0 $5,000 subsequent The fines above are comparable to the fines issued by Miami-Dade County Fire Marshal's Office for similar fire code violations. t:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 5 of 7 11 --------------~-----------------....11 NEW PROVISION FOR REPEAT OFFENDERS The Administration proposes to add a suspension period for repeat violators for overcrowding conditions due to the significance of such violations. The current city code mandates that all establishments must obtain an annual fire safety permit and a certificate of use in order to operate a business in the City of Miami Beach. Through the Special Master process, the Fire Marshal would petition the Special Master to suspend the Certificate of Use and the Annual Fire Safety Permit as follows: After two (2) severe overcrowding citations with a 12 month period, suspension shall be fourteen (14) consecutive days. After three (3) severe overcrowding citations with a 12 month period, suspension shall be thirty (30) consecutive days. After three (3) minor overcrowding citations within a 12 months period, the suspension shall be for seven (7) consecutive days; After four (4) minor overcrowding citations or combination of minor and severe citations, the suspension shall be for fourteen (14) days; After five (5} minor overcrowding citations, or combination of minor and severe citations, the suspension shall be for thirty (30) days. After four (4) severe overcrowding citations, or after six (6) minor overcrowding citations, or combination of minor and severe citations, the Certificate of Use and Annual Fire Safety Permit shall be revoked. The above provisions will encourage true compliance for repeat violators. The dollar amount of fines may be recovered during operating hours, but closure of the establishment will have a greater impact that will achieve compliance. PUBLIC COMMENTS The Fire Department presented the proposed fines to the Nightlife Industry Task Force (NITE) during a public noticed meeting on February 25, 2013. The members present offered a slight modification to the fine schedule to increase the locked exit fines for nightclubs and to separate the locked exit citations from impeded exit citations. The industry input has been implemented in the ordinance. Overall, the members present were in agreement that the higher fines must be implemented in order to protect the industry against safety hazards that could result in death, injury, and/or property damage. FISCAL IMPACT The City Code, Section 102, establishes a fee of $3.00 per person charged to the dance hall entertainment establishments. The nightclub fee collected from 10/1/2011 to 9/30/2012 was a total of $60,916.29. The current cost for nightclub inspections per year is roughly $110,000. The Fire Administration would like to propose increasing this fee to $4.00 per person, which would generate $81,221 using the same number of establishments in the last fiscal year. The remaining cost can be recovered with the increased fines proposed. t:\agenda\2013\september 11 \fire prevention fines-2013 memo.docx Page 6 of 7 12 NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE This proposed ordinance was discussed by the Neighborhood/Community Affairs Committee on April 29, 2013. Following discussion and comments from the public, the Committee unanimously moved the recommendation by the Fire Department. CONCLUSION The increase in fines for assembly (nightclubs and other venues) will encourage compliance at all times, but particularly when inspectors are not on duty. The higher fines will justify less frequent inspections and tbus less cost to the City. The new fines for violators of common fire code requirements will achieve compliance at a faster pace and change behavior without going through the lengthy Special Master process. Therefore, the staff recommends approval of this ordinance. JLM/JO/SFM 1:\agenda\2013\september 11\fire prevention fines-2013 memo.docx Page 7 of 7 13 ORDINANCE NO. ___ _ AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 50 OF THE CITY OF MIAMI BEACH CODE, ENTITLED "FIRE PREVENTION AND PROTECTION," BY AMENDING SECTION 50-4 THEREOF, ENTITLED "ENFORCEMENT BY FIRE INSPECTORS; NOTICE OF VIOLATION," TO ADD CITATIONS AND IMPLEMENT NEW FINE SCHEDULE RELATED TO FIRE CODE VIOLATIONS; BY AMENDING SECTION 50-5 THEREOF, ENTITLED "ANNUAL FIRE PREVENTION AND FIRE SAFETY INSPECTION PERMIT" TO INCLUDE THE NIGHT INSPECTION FEE PREVIOUSLY ADOPTED UNDER SECTION 102.379 OF THE CITY CODE; PROVIDING FOR REPEALER, SEVERABILITY, EFFECTIVE DATE, AND CODIFICATION. WHEREAS, the current fine schedule for fire violations have not been modified since the inception of the fines in 1997; and WHEREAS, the current fines for overcrowding conditions and locked exits are very low and have not proven to be a deterrent or to warrant corrective action from business owners; the Fire Marshal's office has issued ten ( 1 0) locked exit tickets and nine (9) overcrowding tickets during night inspections within the calendar year 2012, which indicates that the current fines have not been a deterrent for violators; and WHEREAS, horrific fires in nightclubs in the United States (Rhode Island 2003) and other countries (Brazil2013), where several hundred people have died, are an indication that more stringent enforcement is warranted to prevent a similar occurrence in the City of Miami Beach; and WHEREAS, other infractions of quality of life issues in the City carry a higher fine than the fire code violations of overcrowding and locked exits which can result in severe injury or death; and WHEREAS, the cost of performing night inspections can be offset partially by the higher fines listed in this ordinance and increasing the night inspection fee; and · WHEREAS, the Administration recommends that the City Commission adopt the following ordinance amending the City's Fire Prevention Code. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. That Chapter 50 "Fire Prevention and Protection", Section 50-4 "Enforcement by fire inspectors; notice of violation" is hereby amended as follows: Sec. 50-4. • Enforcement by fire inspectors; notice of violation. (a) Notice ofvioJat.foR. If, upon inspection, a fire inspector finds either an overcrowded condition in 14 exoess of permissible oooupant load oriteria as defined in the Florida Fire Prevention Code and National Fire Protection Association, entitled Life Safety Code 1 Q1, as amended from time to time, or a looked, bloeked or impeded exit, a violation of this section shall exist. Upon tho finding of such violation, the fire inspooter shall: (1) Inform tho violator that the eonditions causrng the violation must immediately cease; (2) Inform the violator that additional penalties will be imposed if the violation continues; and (J) Issue a notice of violation to the 'riolator as provided for in the Florida Fire Prevention Go9e-: The notice of '•'iolation shall also state, but not be limited to: the name of the violator, the date and time of the violation, address of the violation, amount of fino for 'Nhich the violator may be liable, instructions and due date for paying the fine, notioe that the violation may be appeal eel sy requesting an administrative hearing 'lt'ithin ten days after the date printed on the notice of violation issued by the fire inspeotor, that failure to timely appeal shall constitute an admission of the violation and !.Naiver of the right to a hearing, that unpaiel fines may result in the imposition of larger fines a net may result in revoeation of both the ocoupationallioonse and oertifioate of use anel/or the imposition of injunotive prooeedings as provieled by law. (b) Ci•j:j.f fiRes fer viela#oRs; a(JI3ea.<s. The following eivil fines shall be imposed for violation of this seotion: (1) First offense: $2QQ.QQ. (2) Seoond offense and eaoh offense thereafter within 12 months of the most resent offense: $5QQ.QQ. (a) Notice of Violation. If, upon inspection, a fire inspector finds that a fire code violation exists based on the Florida Fire Prevention Code, Miami-Dade County Fire Code, or the City of Miami Beach Code, as may be amended from time to time. the fire inspector shall document the list of violations using a Fire Department form. The Notice of Violation shall indicate the name of violator. address of establishment inspected. the date of the inspection, and the name of the inspector. The Notice of Violation shall describe the code requirement, which is not in compliance, and indicate timeframe within which to correct said violation(s). (1) The violator can appeal the interpretation of the code requirement to the inspector's supervisor and finally to the Fire Marshal of the City of Miami Beach after providing evidence that the condition present does not constitute a code violation. If the Fire Marshal affirms that the code violation does exist, then the violator can appeal a decision of the Fire Marshal to the Miami-Dade County Fire Safety and Prevention Board of Appeal as provided for in the Florida Fire Prevention Code, and as provided for in Chapter 14. Miami-Dade County Code. (2} If the violator does not correct the violation within the indicated time frame, the fire inspector. or designee of the Fire Marshal. shall follow enforcement proceedings through the Special Master process as provided in Chapter 30 of the City of Miami Beach Code. (b) Citation. In lieu of a Notice of Violation, or in addition to a Notice of Violation, the fire inspector can issue a citation for the following offenses listed below. The citation shall state the name of the violator, the date and time of the violation. address of the violation. amount of fine for which the violator is liable. instructions, due date for paying the fine. and the appeal process. 15 (1} Locked Exits. If, upon inspection. a fire inspector finds a locked exit as defined in the Florida Fire Prevention Code as a door requiring a key or special knowledge to open, then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). (2) Blocked or Impeded Exits. If, upon inspection, a fire inspector finds the means of egress blocked or impeded as defined in the Florida Fire Prevention Code, then the fire inspector shall issue a citation with the penalties stated in Section 50-4{k). (3) Overcrowding. If. upon inspection, a fire inspector finds an overcrowding condition in excess of the maximum number of occupants as approved by the Fire Marshal, then the inspector shall issue a citation as follows: a minor overcrowding citation when the number of occupants exceed the approved limit by less than 30%; a severe overcrowding citation when the number of occupants exceed the approved limit by 30% or more. The citation issued will carry the penalties stated in Section 50-4(k). ( 4) Fire Watch. If, upon inspection. a fire inspector finds that the owner or management of a property in the City has not complied with the requirements of an established fire watch mandated by the Fire Marshal's Office, then the inspector shall issue a citation with the penalties stated in Section 50-4{k). (5) Fire Protection Svstem(s). If. upon inspection, a fire inspector finds that the automatic or manual fire protection system(s). fire detection system{s). and/or fire alarm system(s) have not been certified by a licensed contractor as required by the Florida Fire Prevention Code, then the fire inspector shall issue a citation with the penalties stated in Section 50- 4(k). (6) Life Safety Building Maintenance. If. upon inspection. a fire inspector finds that maintenance of life safety building features have not been properly performed. then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). (7) Flammable liquids/gas. If, upon inspection, a fire inspector finds improper use and storage of flammable liquids and/or flammable gases. then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). (8) Fire Extinguishers. If, upon inspection. a fire inspector finds that the fire extinguishers are not properly certified. or fire extinguishers are not provided. then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). (9) Work Without a Permit. If upon inspection. a fire inspector finds that construction work is being performed or work has been performed on a fire protection/life safety system without the proper permits. then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). ( 1 0) Fire Alarm Runner Service Agreement. If upon inspection. a fire inspector finds that the owner or management fails to obtain and maintain the required fire alarm runner service agreement, then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k). ( 11) Other Violations. Any other violation of the Florida Fire Prevention Code may result in a citation with the penalties stated in Section 50-4(k). (c) "Offense" defined. For purposes of this section, "offense" shall mean a notice of violation, or Citation which has not been appealed tirnely or a finding of violation by a speaial rnaster. A person may receive a separate notice of violation, or citation, once every hour if a violation has occurred at 16 any time within that period. Each notice of violation, or citation, shall constitute a separate offense for which a separate fine may be imposed. (d) Options upon notif.ioation issuance of a citation. A violator who has been served •11ith a notice of violation issued a citation shall elect either to: (1) Pay the civil fine in the manner indicated on the notiee of violation citation; or (2} Request an administrative hearing before a special master to appeal the decision of the fire inspector which resulted in the issuance of the notiee of violation citation. (e) Appeal of a citation. The violator may appeal the citation by requesting an administrative hearing within 10 days from the date of issuance. The procedures for appeal of the notiee of violation citation shall be as set forth in sections 102 384 and 102 385, as such subsections Chapter 30, as may be amended from time to time./\ eol:lrtesy mail notice shall be provided the complainant of any hearing regarding the notice of violation, and the eomplainant may testify at sueh hearings. Failure to give such notice shall not be a cause for continuance or cancellation of any scheduled hearing of the mat:ter. The appeal hearing must be heard no later than 120 days from the date the appeal was filed. The Special Master shall not have discretion to alter the prescribed penalties under Section 50-4(k) ( 1)-(3). Appeal of the Fire Marshal's code interpretation shall be filed with the Miami Dade County Fire Safety and Prevention Board of Appeals. (f) Failure to appeal. Failure of the named violator to appeal the decision of the fire inspector citation within the prescribed time period shall constitute a waiver of the violator's right to an administrative hearing before the special master. A waiver of the right to an administrative hearing shall be treated as an admission of the violation, and penalties may be assessed accordingly citation, and fines are owed to the City. Unpaid fines may result in the imposition of larger fines and/or further enforcement as set forth in this section. (g) Appeal of special master's decision. Any party aggrieved by the decision of a special master may appeal that decision to a court of oompetent jurisdiction as provided in F.S. § 162.11. as provided by applicable Florida Statutes and Florida Rules of Appellate Procedure. {h) Imposition of civil fines. The city may institute proceedings in a court of competent jurisdiction to compel payment of civil fines. A certified copy of an order imposing a civil fine may be recorded in the public records and thereafter shall constitute a lien upon any other real or personal property owned by the violator, and it may be enforced in the same manner as a court judgment by the sheriffs of this state, including levy against the personal property, but shall not be deemed to be a court judgment except for enforcement purposes. After two months from the filing of any such lien which remains unpaid, the city may institute proceedings to foreclose or otherwise execute on the lien. (i) Cease and Desist Orders. The Fire Marshal of the City of Miami Beach has the authority to issue cease and desist orders as provided by Florida Statute 633.161 and the Florida Fire Prevention Code to mitigate any fire hazard or any violation posing an imminent danger to occupants. If the violator fails to comply with the Cease and Desist Order, then the violator shall receive a citation of $5,000.00 for each offense. Any person who fails to comply with the Cease and Desist Order is guilty of a misdemeanor punishable as provided in Florida Statute 633.171. (i) Re~'Ocation orSI:f8fJDnsfon oflioonso. As an alternative or additional means of enforcement, the oity may institute proceedings to revoke or suspend an occupational license andtor certificate of l:lse pursuant to chapter 102, article V. For pl:lrposes of enforcement under ohapter 102, artiole V, any offenses as defined in subseotion (c) of this seotion shall be deemed an "emergenoy oondition" 17 involving serious danger to the publio health, safety or welfare. Additionally, the city may seek injunctive relief as set forth in section 46 158. Furthermore, in cases of reeurring violations, the oode eompliance officer may issue a citation for prosecution before the speoial master as provided in ehaptor JO (i) Suspension or Revocation of Certificate of Use and Annual Fire Safety Permit. As an alternative or additional means of enforcement. the City may institute proceedings to suspend or revoke the Certificate of Use and Annual Fire Safety Permit pursuant to Chapter 102, Article V. The suspension of the Certificate of Use and Annual Fire Safety Permit constitutes the closure of the establishment and no occupancy for the period determined. Additionally, the City may seek injunctive relief as set forth in Section 46-158. Furthermore. in cases of recurring violations. the fire inspector may issue a notice of violation for prosecution before the Special Master as provided in Chapter 30. For citations involving serious danger to the public health, safety or welfare as stated in in this section, the suspension of the Certificate of Use and Annual Fire Safety Permit shall be as stated in Section 50-4(k)(3). (k) Penalties and Fines. The following civil fines and penalties shall be imposed for citations issued under this section. { 1) Locked Exits. a. Assembly occupancies: first offense within a 12 month period. fine shall be $1 ,000.00; second offense within a 12 month period, fine shall be $2,500.00: third and subsequent offenses within a 12 month period, fine shall be $5,000.00. b. For other occupancies. the fines shall be as follows: first offense within a 12 month period, fine shall be $750.00; second offense within a 12 month period, fine shall be $1,000.00: third and subsequent offenses within a 12 month period, fine shall be $1 .250.00. (2) Blocked. or Impeded Exits. First offense within a 12 month period. fine shall be $500.00; second offense within a 12 month period. fine shall be $750.00; third offense and subsequent offenses within a 12 month period, fine shall be $1 ,000.00. (3) Overcrowding. a. Minor overcrowding citation: first offense within a 12 month period, fine shall be $1 .000.00; second offense within a 12 month period, fine shall be $2.000.00; third offense and subsequent offenses within a 12 month period. fine shall be $3,000.00; b. Severe overcrowding citation: first offense within a 12 month period. fine shall be $2,500.00; second offense within a 12 month period, fine shall be $5.000.00; third and subsequent offenses within a 12 month period. fine shall be $7,500.00. c. After two (2) severe overcrowding citations within a 12 month period. the suspension of the Certificate of Use and Annual Fire Safety Permit shall be for fourteen {14) consecutive days; After three (3) severe overcrowding citations within a 12 month period, the suspension of the Certificate of Use and Annual Fire Safety Permit shall be for thirty (30) days: d. After three (3) minor overcrowding citations within a 12 month period. the suspension of the Certificate of Use and Annual Fire Safety Permit shall be for seven (7) consecutive days; After four (4) minor overcrowding citations or combination of 18 minor and severe citations, the suspension of the Certificate of Use and Annual Fire Safety Permit shall be for fourteen (14) days; After five (5) minor overcrowding citations. or combination of minor and severe citations. the suspension of the Certificate of Use and Annual Fire Safety Permit shall be for thirty (30) days. e. After four { 4) severe overcrowding citations. or after six (6) minor overcrowding citations. or combination of minor and severe citations, within a 12 month period. the Certificate of Use and Annual Fire Safety Permit shall be revoked. (4) Fire Watch. Fine shall be $500.00 for each offense. (5) Fire Protection System(s). Fine shall be $250.00 for each system for each offense. (6} Life Safety Building Maintenance. Fine shall be $50.00 for each offense. (7) Flammable liquids/gas. Fine shall be $100.00 for each offense. (8) Fire Extinguishers. Fine shall be $25.00 for each offense. (9) Work Without a Permit. Fine shall be $200.00 for each offense. (1 0) Fire Alarm Runner Setvice Agreement. Fine shall be $75.00 for each offense. (11) Other Violations. Fine shall be $100.00 for each offense. SECTION 2. That Chapter 50 "Fire Prevention and Protection", Section 50-5 "Annual fire prevention and fire safety inspection permit" is hereby amended as follows: Sec. 50-5. -Annual Fire Prevention and Fire Safety Inspection Permit * * * (d) Fees. The fees for the issuance of the fire safety permit and the annual renewal thereof, as may be required, are herein fixed as follows. Occupancies are classified in accordance with shapter 4-e.f the National Fire Protection Association ( NFPA) 101 Life Safety Code, as may be amended and adopted by the city. l\s provided in Res. No. , a A review of the annual fee will be required whenever the change in the Consumer Price Index (CPI), between the latest CPI and the date of the CPI used for the last fee adjustment, is five percent or greater. ( 1) Assembly occupancies. Those occupancies that include, but are not limited to, all buildings or portions of bulldings used for gathering together 50 or more persons for such purposes as deliberation, worship, entertainment, eating, drinking, amusement or awaiting transportation. Assembly occupancies designated as dance hall/entertainment with or without alcohol and having an occupant load of 200 or more. a night inspection fee shall be charged of $4.00 per person based on the approved maximum number of occupants designated by the Fire Marshal. 19 SECTION 3. REPEALER All ordinances or parts of ordinances in conflict therewith be and the same are hereby repealed. SECTION 4. SEVERABILITY If any section, subsection; sentence, clause, provision or phase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 5. CODIFICATION It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to accomplish such intention, and that the word "ordinance" may be changed to "section", "article", or other appropriate word. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect on the ____ day of ________ , 2013. PASSED and ADOPTED this __ day of _______ , 2013. ATTEST: Rafael Granado CITY CLERK Underline denotes additions ~trikethrough denotes deletions T:\AGENDA\2013\September 11\Fire Prevention Fines-2013 ordinance.doc 20 Matti Herrera Bower MAYOR APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ORDINANCE NO. ___ _ AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 102 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "TAXATION," BY DELETING THE NIGHTCLUB FEE SET FORTH IN SECTION 102.379, ENTITLED "SCHEDULE OF TAXES, EFFECTIVE OCTOBER 1, 2009"; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS, the current fines for fire violations have not been modified since the inception of the fines in 1997; and WHEREAS, the current fines for overcrowding conditions and locked exits are very low and have not proven to be a deterrent or to warrant corrective action from the business owners; the Fire Marshal's office has issued ten (1 0) locked exit tickets and nine (9) overcrowding tickets during night inspections within the calendar year 2012, which indicates that the current fines have not been a deterrent for violators; and WHEREAS, the horrific fires in nightclubs in the United States (Rhode Island 2003) and other countries (Brazil 2013), where several hundred people died, are an indication that more stringent enforcement is warranted to prevent a similar occurrence in the City of Miami Beach; and WHEREAS, other infractions of quality of life issues in the City carry a higher fine than the fire code violations of overcrowding and locked exits which can result in severe injury or death; and WHEREAS, the cost of performing night inspections can be offset partially by the higher fines and increasing the night inspection fee; and WHEREAS, the nightclub inspection fee adopted under Section 102.379 of the City Code will be included in Chapter 50, "Fire Prevention and Protection", of the Code of the City of Miami Beach, and thus should be deleted from Section 102.379. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. That Section 102.379 of Chapter 102, entitled "Taxation," is hereby amended as follows: Sec. 102-379. Schedule of taxes, effective October 1, 2009. (a) Business taxes for the following businesses, occupations or professions are hereby levied and imposed as follows: 21 Occupation Business Tax Category Amount Code A 95000200 Accountant, auditor; requires state license 221.00 * * * D Dance hall/entertainment establishment; (for entertainment establishments without dancing, see entertainment establishments); 95005800 1. Dance hall/entertainment establishment without alcohol (see Sec. 1,088.00 142-1362 (b) for after hours dance halls) 95005805 2. Dance hall/entertainment establishment with alcohol 191.00 QJQQa~~a AEIEiitieRally, fer: eeeld~aAey leaEis ef ~QQ er: FAer:e, Ri~t:ltellde fee ~ ef $3.QQ J3eF J39F69R 9661dJ38Rt leael, B869el I:IJ39R FA8:X. 9661:1J38Rt ln""rl frnf'Y'I ho oilrlinn /fir.a rlon""' SECTION 2. REPEALER All ordinances or parts of ordinances in conflict therewith be and the same are hereby repealed. SECTION 3. SEVERABILITY If any section, subsection, sentence, clause, provision or phase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 4. CODIFICATION It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and that the word "ordinance" may be changed to "section", "article", or other appropriate word. SECTION 5. EFFECTIVE DATE This Ordinance shall take effect on the ____ day of ______ , 2013. PASSED and ADOPTED this _____ day of _______ ,, 2013. ATTEST: Matti Herrera Bower MAYOR Rafael Granado CITY CLERK Underline denotes additions; atrikethre~o~gh denotes deletions T:\AGENDA\2013\September 11\Fire Nightclub Fee Deletion CH 102 ordinance.doc APPROVED AS TO FORM & LANGUAGE & FOI-l EXECUTION 22 THIS PAGE INTENTIONALLY LEFT BLANK 23 COMMISSION ITEM SUMMARY Condensed Title: An ordinance amending Chapter 50 of the Code of the City of Miami Beach, "Fire Prevention and Protection," proposing enforcement procedures and fines for false fire alarms generated from commercial buildin s. Ke Intended Outcome Su orted: Ensure Compliance with code within reasonable time frame Ensure safe and a earance of buildin structures and sites Supporting Data (Surveys, Environmental Scan, etc.): The City survey conducted in 2012 indicates that 93% of those surveyed rated the fire department as excellent/good. Respondents ranked improving firefighting at 14% when asked how the City should focus resources to improve safety, but it was a noticeable increase from 2% in the last surve . Item Summa /Recommendation: FIRST READING This ordinance establishes an enforcement procedure and fine schedule for building owners having a high frequency of false fire alarms. The City of Miami Beach has provisions for fines of police related false alarms, but currently nothing in place for fire alarms. The other cities in the county already have an ordinance providing for a fine when there is a false fire alarm. The fire department has received over 700 false alarms during the last fiscal year, which translates to the fire department utilizing resources when no emergency existed. In addition, the constant false alarms create dangerous conditions in the buildings because occupants no longer take proper action in the event of a real alarm. The purpose of the fines· is to encourage compliance, and revenue of these fines will be expected to decrease from year to year. The cost associated with responding to a fire alarm signal involves personnel and equipment responding to the call; however, this cost is funded from the general fund as standard fire department function. The revenue projected from these fines ranges from $20,000 to $90,000, but it is difficult to predict without an established ordinance and track record. Board Recommendation: The Finance and Citywide Projects Committee discussed this item during the meeting on April 25, 2013. The Committee voted to move the recommendation b the Fire De artment. Financial Information: Source of Funds: 1 2 3 Total Amount Account Financial Impact Summary: Projected revenue up to $90,000 per year. Clerk's Office Le islative Trackin : Assistant City Manager MIAMI BEACH 24 AGENDA ITEM --=-R,.:_s=--=-v~ DATE CF/1-!3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me FROM: Jimmy L. Morales, City Manager bers of !~mission DATE: September 11, 2013 FIRST READING SUBJECT: AN ORDINANCE OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 50 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND PROTECTION," BY CREATING SECTION 50-8 THEREOF, TO BE ENTTITLED "FIRE ALARMS, REGULATIONS, PENALTIES, ENFORECEMENT" TO ESTABLISH REQUIREMENTS AND FINES FOR FALSE FIRE ALARMS; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. ADMINISTRATION RECOMMENDATION The Administration recommends approving the ordinance on first reading and scheduling a second reading public hearing. KEY INTENDED OUTCOME SUPPORTED Ensure Compliance with code within reasonable time frame. Ensure safety and appearance of building structures and sites. BACKGROUND The Miami Beach Fire Department responds to all fire alarms initiated electronically by any building fire alarm system. The initial response consists of an engine company or ladder company and up to including a full alarm assignment. Many of these fire alarms are determined to be false fire alarms where there was no fire and no emergency. This is attributed mainly to poorly maintained fire alarm systems that generate a false alarm signal. When the fire department responds to a false fire alarm, resources are utilized when no emergency exists. This scenario can cause a delay to an actual fire emergency occurring somewhere else in the city. A false fire alarm is defined as a signal from a fire alarm system that elicits a response by the Fire Department when no actual or threatened fire-related emergency exists. Currently, the City of Miami Beach Code does not include provisions for enforcing false fire alarms with a citation and fines. The current process is to write a notice of violation to the building owner to repair the fire alarm system. Many times, more false alarms are generated before the system can be repaired. The current enforcement process is not encouraging building owners to take more immediate action and comprehensive evaluation of the fire alarm systems. t:\agenda\2013\september 11\fire false alanms memo.docx Page 1 of 4 25 More importantly, the constant fire alarms in a building have created an unhealthy and dangerous attitude from the occupants. The occupants assume that the alarm signal is going to be "false" and are refusing to evacuate the building. In the event of a real fire alarm, this behavior can lead to devastating consequences of occupant injury or death. In order to promote compliance and improve overall safety, the Fire Department staff is recommending establishing a fine schedule for false fire alarms. as is in place in Miami- Dade County and neighboring cities. The table below shows the current fines in the county for false fire alarms. The City of Miami Beach is one of two municipalities that do not currently have a false fire alarm ordinance. COMPARISON TO OTHER MUNICIPALITIES IN THE COUNTY Miami-Dade City of Hialeah City of Miami City of Coral Gables First two false alarms -First three false First two false fire First two false no fine alarms -no fine alarms -no fine fire alarms -no fine 3ro false alarm $500.00 4tn false alarm in 3ra and 4m false fire 3ra false fire one calendar year-alarms alarm in calendar $50.00 $250.00 per year-$60.00 incident 4111 and each additional 5111 false alarm in 5111 and any 4m false fire false fire alarm in one one calendar year -subsequent false alarm in calendar calendar yr. -$1 ,000.00 $100.00 fire alarm-year-$110.00 $500.00 per incident 6m false alarm in 6111 or subsequent False fire alarm one calendar year-false fire alarm-after 4th incident $200.00 cert. of occupancy in calendar year could be revoked. -$210.00 $25.00 past due fees after 41-60 days ; $25.00 every 30 days. ANALYSIS The fire department has analyzed the fire response calls during the last fiscal year (1 0/1/2011 to 9/30/2012) and identified eighty (80) buildings that reported 10 or more false alarms. The statistics are shown in the first two columns of the table below. The table also shows an estimate of the fines if the false alarm ordinance were in effect during this time period. The intent of the ordinance is to obtain compliance before the fines are issued to the violator. However, there will be some building owners that will not follow through in repairing the problems with the fire alarm system. It is estimated that some owners will obtain compliance by the 5th false alarm and other owners may reach up to the 1oth false alarm. It is estimated that the fines issued will be less and less from year to year. 1:\agenda\2013\september 11\fire false alarms memo.docx Page 2 of 4 26 FALSE FIRE ALARMS IN THE CITY OF MIAMI BEACH FROM 10/1/2011 TO 9/30112 #of false alarms in FY Potential fines for 11/12 (only 3rd false alarm showing 10 or ($250 x #of #of Bldgs more) Bldgs} 15 10 $3,750 6 11 $1,500 8 12 $2,000 6 13 $1,500 1 14 $250 7 15 $1,750 2 16 $500 6 17 $1,500 3 18 $750 5 20 $1,250 1 21 $250 3 23 $750 2 25 $500 1 28 $250 1 30 $250 1 31 $250 2 32 $500 1 33 $250 2 34 $500 1 38 $250 2 42 $500 1 44 $250 1 50 $250 1 54 $250 1 108 $250 Total= 80 Total= 739 Total= $20,000 t:\agenda\2013\september 11\fire false alarms memo.docx Page 3 of 4 27 Assume compliance on Assume compliance 5th false alarm on the 1Oth false ($750 x #of alarm ($2,500 x #of Bldgs) Bldgs) $4,500 $6,000 $750 $5,250 $1,500 $5,000 $4,500 $3,750 $750 $2,500 $1,500 $5,000 $750 $2,500 $1,500 $750 $750 $2,500 $1,500 $5,000 $750 $2,500 $750 $2,500 $750 $2,500 $750 $2,500 Total = $36,750 Total = $32,500 Total Estimate of Fines First Year $89,250 PROPOSED NEW CITATIONS WITH FINES The Fire Department would like to establish an enforcement process that includes a fine ranging from ($250 to $1 ,000} in order to encourage the repeat offenders to achieve compliance as at faster pace than current procedures. The fines will not start until the third false alarm in a calendar year, which gives the building owner two opportunities to correct any deficiencies in the system. Frequency Current New Fine Fine 1st False Alarm $0 $0 2nd False Alarm $0 $0 3rd False Alarm $0 $250.00 41h False Alarm $0 $250.00 5th False Alarm $0 $500.00 6th False Alarm $0 $500.00 ih False Alarm $0 $500.00 8th False Alarm $0 $500.00 gth False Alarm $0 $500.00 1 ath False Alarm $0 $500.00 11 1h False Alarm $0 $500.00 1 ih False Alarm $0 $500.00 13m False Alarm and $0 $1000.00 subsequent FISCAL IMPACT The purpose of the fines is to encourage compliance and revenue of these fines will be expected to decrease from year to year. The cost associated with responding to a fire alarm signal involves personnel and equipment responding to the call; however, this cost is funded from the general fund as standard fire department function. The revenue projected from these fines ranges from $20,000 to $90,000, but it is difficult to predict without an established ordinance and track record. FINANCE AND CITYWIDE PROJECTS COMMITTEE This item was discussed in the Finance and Citywide Projects Committee on April 25, 2013. The Fire Chief presented the current situation and consequences of so many false fire alarms in the City. The Committee members voted to move the recommendation of the fire department with some minor changes in the fine schedule. CONCLUSION The new fines and enforcement process will help achieve compliance and promote safety of the occupants. As mentioned above, the constant false alarms have created an unsafe environment in these buildings where occupants are not taking appropriate action in the event of a real fire alarm. This behavior must be corrected before we have devastating results of occupant injury or death. JLM/JO/SFM t:\agenda\2013\september 11\fire false alarms memo.docx Page 4 of 4 28 ORDINANCE NO. ___ _ AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 50 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND PROTECTION'\ BY CREATING SECTION 50~8 THEREOF, TO BE ENTITLED "FIRE ALARMS, REGULATIONS, PENALTIES, ENFORCEMENT" TO ESTABLISH REQUIREMENTS AND FINES FOR FALSE FIRE ALARMS; PROVIDING FOR REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City of Miami Beach Fire Department is responsible for responding to all fire alarm signals generated from any building within City limits; and WHEREAS, several buildings in the City have generated a total of 739 false alarms in the last fiscal year (1 0/1/2011 -9/30/12), which resulted in the unnecessary use of fire department resources not available for true emergencies; and WHEREAS, constant false fire alarms have created an environment of unsafe practices from occupants who refuse to evacuate the building, which could lead to injury or death in the event of a true emergency; and WHEREAS, the City of Miami Beach Fire Department is only one of two fire departments in Miami-Dade County that does not current have a false fire alarm enforcement procedures and fines; and WHEREAS, the City of Miami Beach Fire Department has determined that establishing new enforcement procedures and fines will reduce the false alarms and thereby increase the level of safety for residents and visitors. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. That Chapter 50 of the Code of the City of Miami Beach, Florida, entitled "Fire Prevention and Protection," is hereby amended as follows: Chapter 50 Fire Prevention and Protection * * * Sec. 50~8. ~ Fire Alarms. Regulations. Penalties. Enforcement. {ill Purpose of regulation. The purpose of this section is to place responsibility on the alarm user to prevent, by use of appropriate mechanical, electrical, or other means. false fire alarms. !.Q1 Scope of regulations. The provisions of this section shall apply throughout the geographical area serviced the Miami Beach Fire Department. 29 ffl Definitions. ill Alarm user means the person or other entity that owns. possesses. controls. occupies or manages any premises as defined below. ill False fire alarm means a signal from a fire alarm system that elicits a response by the Fire Department when no actual or threatened fire-related emergency exists. This definition includes signals activated by negligence. accident. mechanical failure and electrical failure signals activated intentionally in non-emergency situations; and signals for which the actual cause of activation is unknown. It is a rebuttable presumption that a fire alarm is false if personnel responding from the Fire Department do not discover any evidence of fire or other emergency after following normal Fire Department operating procedures in investigating the incident. An alarm is not false if the alarm user provides evidence that (1) an individual activated the alarm based upon a reasonable belief that a fire-related emergency existed: (2) the alarm system was activated by lightning or an electrical surge that caused physical damage to the system. as evidenced by the testimony of a licensed alarm system contractor who conducted an on-site inspection and personally observed the damage to the system: or (3) the alarm was activated by vandals . .@) Fire alarm system means any assembly of equipment. mechanical or electrical, arranged to signal the occurrence of fire-related emergency requiring urgent attention and to which Fire Department personnel may reasonably be expected to respond. but does not include household fire alarm systems installed in one-or-two family dwellings. i1.} Household fire alarm system means a system of devices that is listed for residential use and installed in a one-or-two family dwelling other than facilities that are required to be licensed . .(§} Premises means the building or structure. or portion of a building or structure. upon which a fire alarm system is installed or maintained. 1§.2 Vandals means a person or persons who willfully cause damage to the fire alarm system which results in the activation of a fire alarm. iQ} Fire alarms: posting requirements. A fire alarm user shall conspicuously post at the main entrance to the alarm user's premises a notice stating (1) the name of an individual or alarm company able and authorized to enter the premises and deactivate the alarm: (2) emergency telephone numbers by which those individuals can be reached at all times: and (3) the name and address of the alarm user. The information must be kept current and failure to update this information within forty-eight ( 48) hours of any change constitutes a violation of this section. (ill False fire alarms prohibited. No fire alarm user shall cause. allow, permit or suffer the fire alarm system to emit three (3) or more false alarms in any calendar year. 30 ill Inspection requirements/Post activation. After the second and each additional false fire alarm in one {1) calendar year. the alarm user shall, within thirty (30) days, after the second or subsequent fire alarm activation. file a written inspection and test report with the Fire Department from a licensed fire alarm contractor stating that the fire alarm system has been inspected and tested since the last false fire alarm. The report shall set forth the probable cause of the activation. description of any repairs. modifications made or actions taken to prevent additional false alarm activations. The inspection and test report shall also state that the system is currently fully functional without deficiencies. {9.) Penalties. A violator of this section shall receive a fine(s) as follows: W For the first false alarm within a calendar year. a notice of violation with no fine. !l) For the second false alarm within a calendar year. a notice of violation with no fine. Q) For the third and fourth false alarm within a calendar year. a citation with a fine of $250.00 . .{!) For the fifth false alarm and subsequent false alarms including the twelfth false alarm within a calendar year. a citation with a fine of $500.00. @ For the thirteenth and subsequent false alarms within a calendar year. a citation with a fine of $1 ,000.00 . .(h) Enfcrcement. The fire inspector shall issue a citation for each false alarm. A violator who has been issued a citation under this section shall elect either to: ill Pay the civil fine in the manner indicated on the citation: or {£} Request an administrative hearing before a special master to appeal the decision of the fire inspector which resulted in the issuance of the citation. ill Appeal of a citation. The violator may appeal the citation by requesting an administrative hearing within 10 days from the date of issuance. The procedures for appeal of the citation shall be as set forth in Chapter 30. as may be amended from time to time. ill Failure to appeal. Failure of the named violator to appeal the citation within the prescribed time period shall constitute a waiver of the violator's right to an administrative hearing before the special master. A waiver of the right to an administrative hearing shall be treated as an admission of the citation. and fines are owed to the City. Unpaid fines may result in the imposition of larger fines and/or further enforcement as set forth in this Chapter. f.!s.i Appeal of special master's decision. Any party aggrieved by the decision of a special master may appeal that decision as provided by applicable Florida 31 Statutes and Florida Rules of Appellate Procedure. ill Imposition of civil fines. The City may institute proceedings in a court of competent jurisdiction to compel payment of civil fines. A certified copy of an order imposing a civil fine may be recorded in the public records and thereafter shall constitute a lien upon any other real or personal property owned by the violator. and it may be enforced in the same manner as a court judgment by the sheriffs of this state, including levy against the personal property, but shall not be deemed to be a court judgment except for enforcement purposes. After two months from the filing of any such lien which remains unpaid, the City may institute proceedings to foreclose or otherwise execute on the lien. SECTION 4. REPEALER All ordinances or parts of ordinances in conflict therewith be and the same are hereby repealed. SECTION 4. SEVERABILITY If any section, subsection, sentence, clause, provision or phase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 5. CODIFICATION It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and that the word "ordinance" may be changed to "section", "article", or other appropriate word. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect on the ____ day of ______ , 2013 which is 1 0 days after adoption. PASSED and ADOPTED this _____ day of _______ , 2013. ATTEST: Rafael Granado CITY CLERK Underline denotes additions; Strikethrough denotes deletions T:\AGENDA\2013\September 11\Fire False Alarms ordinance.docx 32 Matti Herrera Bower MAYOR APPROVED AS TO FORM & LANGUAGE & FOA EXECUTION qkbJ THIS PAGE INTENTIONALLY LEFT BLANK 33 COMMISSION ITEM SUMMARY Condensed Title: An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Chapter 11 0 Of The Miami Beach City Code Entitled "Utilities," Amending Article IV, Entitled "Fees, Charges, Rates And Billing Procedure Thereof;" Amending Division 2 Thereof, Entitled "Rates, Fees And Charges," Amending Appendix A Entitled "Fee Schedule" To Increase The Sanitary Sewer Service Charge Imposed By The City Pursuant To Section 11 0-168 (A); Providing For Codification, Repealer, Severability, And An Effective Date. Ke Intended Outcome Su orted: Maintain the City's infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): A recent Community Satisfaction Survey indicated that 79% of businesses rated recent! com leted ca ital ro·ects as excellent or ood. Issue: Shall the Mayor and City Commission approve the amendment to the Ordinance on first reading and schedule a second readin ublic hearin ? FIRST READING The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs ofthe water and sewer infrastructure, to cover debt service for water and sewer bonds, to maintain adequate operating fund reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's sewage and other fees. Miami-Dade County Water and Sewer Department (WASD) has informed all wholesale customers that the proposed water rate for FY2013/14 would remain the same as the current rate, $1.7142 per thousand gallons. Further, WASD has also informed all wholesale customers that they have proposed a sewer rate of $2.4523 for FY2013/14, an increase of $0.2995 above the current rate of $2.1528. The sole purpose of the ordinance amendment is to pass through the WASD rate increase. The cost of the proposed FY2013/14 sewer rate increase to Miami Beach is approximately $2,425,000. The sewer rate increase for FY2013/14 is $0.30 per 1,000 gallons. There is no increase in the water rate. For the average 11 ,000 gallons per month customer, the combined water and sewer rates result in a monthly increase of $3.29 in FY2013/14. For the minimum usage customer (5,000 gallons or less per month), the monthly impact would be a total of $1.50. THE ADMINISTRATION RECOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON FIRST READING AND SCHEDULING A SECOND READING PUBLIC HEARING. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds:~ l-------=1=--+--$2_,o_o_s_,o_o_o ___ +-4-2_5_-8_o_o_o-_3_4_35_1_o_s_e_w_e_r --+-----------1 A--s:J:; 2 OBPI Total $2,008,000 islative Trackin MIAMI BEACH 34 AGENDA ITEM DATE m MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gav COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and M DATE: September 11, 2013 SUBJECT: AN ORDINANCE OF THE MAY RAND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDIN CHAPTER 110 OF THE MIAMI BEACH CITY CODE ENTITLED "UTILITIES," AMENDING ARTICLE IV, ENTITLED "FEES, CHARGES, RATES AND BILLING PROCEDURE THEREOF;" AMENDING DIVISION 2 THEREOF, ENTITLED "RATES, FEES AND CHARGES," AMENDING APPENDIX A ENTITLED "FEE SCHEDULE" TO INCREASE THE SANITARY SEWER SERVICE CHARGE IMPOSED BY THE CITY PURSUANT TO SECTION 110-168 (a); PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE. ADMINISTRATION RECOMMENDATION The Administration recommends approving the Ordinance amendment on First Reading and scheduling a Second Reading Public Hearing setting water and sewer rates for FY 2013/14. ANALYSIS The City's utility rates for water and sanitary sewer services are structured to collect the necessary revenues to meet annual operating and maintenance costs of the water and sanitary sewer infrastructure, to cover debt service for water and sewer bonds to maintain adequate operating fund reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's sewage and other fees. Increasing the sanitary sewer rate in the amount levied by the County, and maintaining the existing water rate to pay all other costs listed above will keep the City water and sewer funds balanced. In general, the rates for water supply and sanitary sewer services consist of: • Pass-through of the wholesale rate the City pays to Miami-Dade County for the purchase of potable water and treatment of sewage; • Debt service for the Water and Sewer Revenue Bonds; • Operating and maintenance costs for the water and sewer utility; • 7.5% fee of previous year total revenue paid to the Miami-Dade County Environmental Resource Management Department (DERM). It is expected that the South Florida Water Management District (SFWMD) will continue the same level of irrigation restrictions long-term. Therefore, we are using current fiscal year's water consumption levels to forecast future fiscal year revenues, which reflect a slight increase in the consumption of water from previous years. 35 Commission Memo September 11, 2013 Water and Sewer Rate Ordinance Memo Page 2of2 FY2013/14 Miami Dade County Wholesale Water and Sewer Rates The Miami-Dade Water and Sewer Department (WASD) has informed all wholesale customers that the proposed water rate for FY2013/14 would remain the same as the current rate, $1.7142 per thousand gallons. All operational expenditure increases related to merit (salary) costs, increased costs of health insurance and pension, and increases in other operating costs have been absorbed without fee increases. WASD has also notified wholesale customers that their proposed sewer rate will be $2.4523, an increase of $0.2995 above the current rate of $2.1528. The cost of the proposed FY2013/14 sewer rate increase to Miami Beach is approximately $2,425,000. The sole purpose of the ordinance amendment is to pass through the WASD rate increase. The proposed wholesale water and sewer rates are subject to approval by the Board of County Commissioners at their Public Budget Hearings, scheduled for September 10 and September 19, 2013. The sewer rate increase for FY2013/14 is $0.2995 per 1,000 gallons. There is no increase in the water rate. For the average 11 ,000 gallons per month customer, the combined water and sewer rates result in a monthly increase of$3.29 in FY2013/14. For the minimum usage customer (5,000 gallons or less per month), the combined monthly impact would be a total of $1.50. Proposed Fee (per FY FY14 M-D Prop. FY Difference thousand 2012/13 County 2013/14 From FY lqallons) Fee I ncr. Fee 2012/13 Water $4.36 $0.00 $4.36 $0.00 Sewer $6.04 $0.30 $6.34 $0.30 Total Increase $0.30 $0.30 Combined Fee $10.40 $10.70 $0.30 Monthly Cost to 11,000 gallon Customer $114.40 $3.29 $117.69 $3.29 Monthly Cost to 5,000 gallon Customer $52.00 $1.50 $53.50 $1.50 CONCLUSION: The Administration recommends approving the Ordinance amendment on First Reading and scheduling a Second Reading Public Hearing setting water and sewer rates for FY 2013/14. JLM/MT/EC T:\AGENDA\2013\SEPTEMBER 11\FY14 WATER AND SEWER RATE ORDINANCE MEMO.DOC 36 FIRST READING ORDINANCE NO. ____ _ AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING APPENDIX A, ENTITLED "FEE SCHEDULE" FOR SUBSECTION (A) OF SECTION 110-168, ENTITLED "SANITARY SEWER SERVICE CHARGE," OF CHAPTER 110 OF THE MIAMI BEACH CITY CODE, ENTITLED "UTILITIES," ARTICLE IV, ENTITLED "FEES, CHARGES, RATES AND BILLING PROCEDURE"; DIVISION 2 THEREOF, ENTITLED "RATES, FEES AND CHARGES," TO INCREASE THE SANITARY SEWER SERVICE CHARGE IMPOSED BY THE CITY; PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City implemented a Water and Sewer System Improvement Program ("Program") which is funded by Water and Sewer Revenue Bonds; and WHEREAS, the rate increase proposed herein is for the payment of the phased in debt instruments to continue improvements to the water and sewer infrastructure and to maintain adequate operating fund reserves and was recommended by the Finance and Citywide Projects Committee at its August 22, 2013 meeting; and WHEREAS, the rate increase also provides for the operating and maintenance costs for the water and sewer utility; and WHEREAS, the rate increase also provides for the 7.5% fee paid to the Miami-Dade County Environmental Resource Management Department (DERM); and WHEREAS, the rate increase proposed is a result of the pass-through of the wholesale rate the City pays to Miami-Dade County for the purchase of treatment of sewage. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows: SECTION 1. That Appendix A to Section 11 0-168(a) of Chapter 11 0, entitled "Utilities," of the Miami Beach City Code is hereby amended as follows: APPENDIX A FEE SCHEDULE * * * Chapter 110. Utilities Article IV. Fees, Charges, Rates and Billing Procedure 37 Section this Code 110-168(a) Division 2. Rates, Fees and Charges Description * * * Sanitary sewer service charge, shall be as follows: $3.73 per 1,000 gallons, effective with billings on or after October 1, 2000; $3.81 per 1,000 gallons, effective with billings on or after October 1, 2001; $3.90 per 1,000 gallons, effective with billings on or after October 1, 2002; $4.03 per 1 ,000 gallons, effective with billings on or after October 1, 2003; $4.12 per 1, 000 gallons, effective with billings on or after October 1, 2004; and $4.21 per 1,000 gallons, effective with billings on or after October 1, 2005; and $4.25 per 1 ,000 gallons, effective with billings on or after October 1, 2006; and $4.93 per 1,000 gallons, effective with billings on or after October 1, 2007; and $5.62 per 1,000 gallons, effective with billings on or after October 1, 2008; and $6.04 per 1,000 gallons, effective with billings on or after October 1, 2009; and $6.34 per 1 .000 gallons, effective with billings on or after October 1, 2013. SECTION 3. CODIFICATION Amount It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section", "article" or other appropriate word. SECTION 4. REPEALER All ordinances or parts of ordinances in conflict herewith are and the same are hereby repealed. SECTION 5. SEVERABILITY If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity or constitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity or constitutionality of the remaining portions of this Ordinance. 38 SECTION 6. EFFECTIVE DATE This Ordinance shall take effect on the 151 day of October, 2013. PASSED and ADOPTED this ___ day of ____ , 2013 ATTEST: MAYOR CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION \ I -1.. ~D \.~ ... ~.,~, il' '\ rATIORNEY \){ DATE T:\AGENDA\2013\SEPTEMBER 11\FY14 WATER AND SEWER RATE 0RDINANCE1STRDG.DOC 39 R7 -Resolutions R7 A 1 Adopt Tentative Ad Valorem Millage for General Operating Purposes A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent {6.8%) More Than The "Rolled-Back" Rate Of 5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills; Further Setting The Second Public Hearing To Consider The Millage Rate For Fiscal Year (FY) 2013/14, On Monday, September 30, 2013 At 5:01 p.m. 5:01 p.m. First Reading Public Hearing (Budget & Performance Improvement) (Memorandum & Resolution to be Submitted in Supplemental} 41 Agenda Item R'7 At Date ?=IL-L 3 THIS PAGE INTENTIONALLY LEFT BLANK 42 R7 -Resolutions R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, & Internal Service Funds A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year 2013/14 Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:01 p.m. 5:01 p.m. First Reading Public Hearing (Budget & Performance Improvement) {Memorandum & Resolution to be Submitted in Supplemental) 43 Agenda Item R 7A 2.. Date 9-11-13 THIS PAGE INTENTIONALLY LEFT BLANK 44 COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE OF 1.2687 MILLS FOR FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE THAN THE "ROLLED-BACK" RATE OF 1.0664 MILLS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:02P.M. Key Intended Outcome Supported: Increase visibility of police; Maintain crime rates at or below national trends Supporting Data (Surveys, Environmental Scan, etc.): In the 2009 Community Survey, both residents and businesses reported the following areas for the City to address in an effort to improve public safety: • Preventing crime (Residents: 44.9%, Business: 43.9%) Issue: Shall the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores Local Government Neighborhood Improvement District, adopt the attached resolution which sets the Tentative Ad Valorem Millage Rate; the Calculated Rolled-Back Rate; and sets the date, time and place for the second public hearing? Item Summary/Recommendation: The FY 2013/14 current service level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13 adopted budget. This is due primarily to the increasing cost of gate repairs and maintenance, based on the current year experience. The current design of the security gate has contributed to multiple repairs and increasing cost of maintenance and a $3,000 increase is budgeted for FY 2013/14. The current service millage rate is 1.0826, a decrease of0.0618 mills (5.4%)from the FY 2012/13 millage rate of 1.1444. The adoption of the current service level millage of 1.0826 would require a majority vote of the Commission. The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2013/14 as anticipated to be collected in FY 2012/13 based on adjusted values as of July 1, 2013. The rolled-back rate is calculated at 1.0664 or 0.0780 mills less than the millage rate of 1.1444 adopted for FY 2012/13. The current service level millage rate is slightly higher than the rolled-back rate due to the $4,000 increase in the projected FY 2013/14 expenses mentioned above. The Normandy District Homeowners' Association has proposed an enhancement to the current service level budget of $40,000 to fund one-time costs associated with redesigning the security gate and enhancing security camera equipment. The redesign of the gate is intended to resolve ongoing repair and maintenance issues related to the existing design. The enhanced security camera equipment is a police department recommendation that will help identify responsible vehicles to recoup funds from incidents of property damage claims. The proposed budget with enhancements also includes an offsetting $7,000 savings to the projected repair and maintenance budget line item. This savings is anticipated due to the redesign of the gate project. The proposed ad valorem millage recommended by the Administration is 1.2687 mills to provide the enhanced level of security requested by this district. The FY 2013/14 proposed millage rate is above the maximum millage rate of 1.1928 allowed to be adopted by a two-thirds vote, and will therefore require a unanimous vote. Advisory Board Recommendation: Financial Information: Source of Amount• ......... Funds: 1 I fl· I 2 OBPI Total City Clerk's Office Legislative Tracking: MIAMI BEACH 45 Account City Manager AGENDA ITEM _f/_7__;8::......:...../_ DATE---'9!....-:....:../f....:....:/3~ ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeochfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me FROM: Jimmy L. Morales, City Manager DATE: September 11, 2013 SUBJECT: A RESOLUTION OF THE BOA D OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE OF 1.2687 MILLS FOR FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE THAN THE "ROLLED-BACK" RATE OF 1.0664 MILLS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:02P.M. ADMINISTRATION RECOMMENDATION The Administration recommends that the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores Local Government Neighborhood Improvement District, adopt the attached resolution which authorizes the City Manager to transmit the following information to the Miami-Dade County Property Appraiser: 1) The tentatively adopted millage rate of the Normandy Shores Neighborhood Improvement District for FY 2013/14: General Operating 1.2687 mills (1.1444) last year 2) The tentatively adopted millage rate of 1.2687 mills is 19.0% more than the "Rolled-Back" Rate of 1.0664 mills 3) The second public hearing to consider the final Normandy Shores Neighborhood Improvement District operating millage rate and final budget for FY 2013/14 shall be held on Monday, September 30, 2013 at 5:02P.M., in the City Commission Chambers, City Hall, 1700 Convention Center Drive, Miami Beach, Florida. 46 FY 2013/14 Normandy Shores Tentative Millage Rate September 11, 2013 Page 2 of 4 BACKGROUND The Normandy Shores Local Government Neighborhood Improvement District, a dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to provide continual 24-hour security to this gated community; FY 2013/14 represents it twentieth year of operation. It was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem tax on real and personal property of up to two mills, provided that no parcel of property will be assessed more than $500 annually for such improvements". During FY 1998/99 the amount of annual funding to be provided by the City and the dependent status of the District were issues discussed by the Finance and Citywide Projects Committee. A determination was reached that the City would fund 35% of the annual cost of the operation of the community gate guard. This cost will eventually be funded from the golf course operation of the Normandy Shores Golf Course. It was further agreed that the City would continue to supplement the District at current levels until both issues were resolved. On August 29, 2002, the Administration met with the Normandy Shores Local Government Neighborhood Improvement District representatives and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling legislation was adopted by the Commission on September 25, 2002. This ensures that the City's contribution from the General Fund remains at 35% of the operating budget of the District. PROCEDURE The operating millage and budget for this dependent special taxing district must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after the millage and budget of the principal taxing authority, i.e., City of Miami Beach. It also prescribes that a tentative millage be adopted first. This is accomplished by adopting a Resolution which states the percent increase or decrease over the "Rolled-back" rate, and the date, time, and place of the second public hearing scheduled to adopt the final millage. Following this, another Resolution which tentatively adopts the Normandy Shores District operating budget must be approved. (See accompanying District Budget Agenda item for details). The statute requires the name of the taxing authority, the rolled-back rate, the percentage increase, and the millage rate be publicly announced before adoption of the millage resolution. ANALYSIS On July 1, 2013, the City received the 2012 Certification of Taxable Value from the Property Appraiser's Office stating that the taxable value for Normandy Shores is $121,339,865, which includes an increase of $360,092 in new construction, renovation, etc. The preliminary value represents an increase of $8,946,451 from the July 1, 2012 Certification of taxable Value of $112,393,414 (7.9 percent) and an increase of 7.6 percent over 2012's July 2013 value of $112,735,259. It is important to note that the January 1, 2012 tax roll for 47 FY 2013/14 Normandy Shores Tentative Millage Rate September 11, 2013 Page 3 of 4 Normandy Shores increased by almost $342,000 (0.3%) between the July 1, 2012 valuation and the July 1, 2013. Current Service Level Budget The current service level budget reflects budget increases or decreases necessary to provide the current level of services in the coming year. The FY 2013/14 current service level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13 adopted budget. This is due primarily to the increasing cost of gate repairs and maintenance, based on the current year experience. The current design of the security gate has contributed to multiple repairs and increasing cost of maintenance and a $3,000 increase is budgeted for FY 2013/14. As a result of this increase in the current service level budget, the ad valorem millage to provide the current level of security required by this district is 1.0826 mills, which is 0.0618 mills (5.4%) lower than the FY 2012/13 adopted millage of 1.1444 due to a 7.9% increase in 2013 property values. This tax levy would generate proceeds of $131,370. The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or 0.0780 mills less than the millage rate adopted for FY 2012/13. The rolled-back millage rate tax levy would generate proceeds of $129,400. The difference between the current service level and rolled-back rate levy is $1,970. The adoption of the current service level millage of 1.0826 would require a majority vote of the Commission. Proposed FY 2013/14 Budget with Enhancements The Normandy District Homeowners' Association has proposed an enhancement to the current service level budget of $40,000 to fund one-time costs associated with redesigning the security gate and enhancing security camera equipment. The redesign of the gate is intended to resolve ongoing repair and maintenance issues related to the existing design. The enhanced security camera equipment is a police department recommendation that will help identify responsible vehicles to recoup funds from incidents of property damage claims. The proposed budget with enhancements also includes an offsetting $7,000 savings to the projected repair and maintenance budget line item. This savings is anticipated due to the redesign of the gate project. The proposed ad valorem millage recommended by the Administration is 1.2687 mills to provide the current level of service, plus one-time enhancement requested by the Homeowners' Association. This is 0.2023 mills more than the rolled-back rate of 1.0664. This tax levy will generate proceeds of $154,000. In order to adopt this millage rate, this would require a unanimous vote by Commission. The increase of 0.1243 mills from the prior year millage represents an annual increase of $39.41 to the City average 2013 homesteaded property of $317,086 taxable value for a total of approximately $402 per year ($33.50 per month). 48 FY 2013/14 Normandy Shores Tentative Millage Rate September 11, 2013 Page 4 of 4 The total operating expenditures to provide the current service level with the proposed enhancement is $225,000 for FY 2013/14. The City of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($78,750), and the City has funded the 35% for each of the twenty years since the District was established. The amount provided by the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000 in FY 2013/14 represents a $37,000 increase (19.6%) from the FY 2012/13 budget of $188,000, primarily due to the addition of $40,000 of one-time funding for the construction of a new gate as well as security camera upgrades requested by the homeowners. For the Normandy Shores taxing District, the value for each mill ($1.00 of ad valorem tax for each $1,000 of property value) is determined by the 2013 Certification of Taxable Value and has been set at $121,340. Florida Statutes permit a discount of up to five percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill is $115,273. Accordingly, 1.2687 mills are required to generate $146,250 in property tax revenues by the district The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or 0.0780 mills less than the millage rate adopted for FY 2012/13. Further, pursuant to State Statute, the City may elect to approve millage rates above the rolled-back rate up to the constitutional cap of 1 0 mills subject to the following votes by the Commission or referendum: • Option 1: A majority of the approval of the Commission Millage is required to approve a millage up to 1.0844 (equivalent to a 1.69% increase in Property Tax revenues). The 1.69% increase is the state per capita personal income gain for the prior calendar year. • Option II: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a millage up to 1.1928 (equivalent to a 10% increase in Property Tax revenues above Option 1). • Option ·111: A unanimous approval of the Commission or referendum is required to approve a millage above 1.1928 mills The proposed rate of 1.2687 requires therefore unanimous approval (7 of 7 votes) of the Commission. It must be noted that in accordance with State Statute, there is a 1 0 mill operating cap which cannot be exceeded without voter approval. Combining both millages from the dependent district (1.2687) and the principal taxing authority (6.1438) totals 7.4125 mills, which is 2.5875 mills less than the 10 mill cap. CONCLUSION The City Commission, acting in its capacity as the Board of Directors of the District, should adopt the attached Resolution which establishes a tentative millage and schedules the second and final public hearing. JLM:~BIJW 49 ------------------------------------------~ 16NE I THURSDAY, AUGUST 22, 2013 __ _.;..,.N:.:::E~--- MIAWdBEACH CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY given that public hearings will be held by the Mayor and City Commission of the Ci1y of Miami Beach, Florida, in the City Commission Chambers, 3rd Aoor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Wednesday, September 11, 2013 to consider the following: 5:01p.m. The Arst Public Hearing Adopting The Proposed Millage RatesAnd Budgets For Fiscal Year (FY) 201.3/14 For The Ci1y Of Miami Beach. 5:02p.m. The Rrst Public Hearing Adopting The Proposed Millage Rate And Budget For Fiscal Year (FY) 2013114 For The Normandy Shores Local Government Neighborhood Improvement District Inquiries may be directed to the Ofl!ce of Budget and Performance Improvement {305) 673-7510. INTERESTED PARTIES are invited to appear at this meeting, or be represented by an agent, or to express their views in writing addressed to the City Commission, r:Jo the City Clerk, 1700 Convention Center Drive, 1st Floor, City Hall, Miami r- Beach, Florida 33139. Copies of these items are available for public inspection during normal business hours in the City Clerk's Office, 1700 Convention Cen1er Drive, 1st Floor, City Hail, Miami Beach, Florida 33139. This meeting may he continued, and under such circumstances, additional legal notice .will not be provided. Rafael E. Granado, City Clerk City of Miami Beach Pursuant to Section 286.0105, Aa. Stat., the City hereby advises 1he public that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at its meeting or its hearing, such person must ensure that a verbatim record of the proceedings Is made, which record includes the tes1imony and evidence upon which 1he appeal is to be based. This notice does not constitute consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it alflhorize challenges or appeals not otherwise allowed by law. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities and/or any accommodation to review any document or participate in any City-sponsored proceeding, please contact us five days iil advance at {305) 673-7 411 (Voice} orTIY users may also call the Florida Relay Service at 711. Ad#797 50 MIA I BEACH CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS ~11>-~-lroMp.b!< -"'!•-.:tllll&l\Wl1jhMil)<tiJII(lOI)'aa--oa!'l!>ltOI)'I# --ru.tl~#'l wCQ"""""""'~Jo:lfhxCI\y-. 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Aa S\;lt.,ho City I'Mnl>yod<l-h~ _, 1' ~ ,.....,_10JWO!III ia"'i ~ ,_.., W..Ol!:i_, __ m_ma!l<J,_.""It>~-orllll~-"""""'"""'"-lt!ol•-m ~<ll.Me~u...-,--M.C.O!r4__,ooo...-n""'"'~mo""""'"",..""--- liti00o""""""'_'_lly!!>!>Cfl:;fufh_«_«~-,...-nw-.ro. .... ~~1ll!>~~l>f~'""'~M~\lylaot >o""l!JMtWI<~lflllK'*---""'~~~~..: .... 10<~--... II!ldl «...,.._«<>_'"'to.,..,...,....,.,'""""'"""'"' '"'"'"""e"'.., ~---d"t< .. -""""'"""' '"'"dilor"" """""'1!.~11~74!' ~a rt'Y""""mlilf.....,<alilt«i -~S<Im:IOI rl! M- 51 RESOLUTION TO BE SUBMITTED 52 COMMISSION ITEM SUMMARY Condensed Title: A resolution adopting the tentative operating budget for the Normandy Shores Local Government Neighborhood Improvement District for Fiscal Year (FY) 2013/14 subject to a second public hearing scheduled on Monday, September 30, 2013 at 5:02p.m. Key Intended Outcome Supported: Increase visibility of police; Maintain crime rates at or below national trends. Supporting Data (Surveys, Environmental Scan, etc.): In 2009 Community Survey, both residents and businesses reported the following areas for the City to address in an effort to improve public safety: • Preventing crime {Residents: 44.9%, Business: 43.9%) Issue: Shall the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores Local Government Neighborhood lm provement District, approve the tentative operating budget for the District for FY 2013/14 in the amount of $225,000, subject to a second Public Hearing scheduled on Monday, September 30, 2013, at 5:02P.M? Item Summary/Recommendation: The total operating expenditures to provide the current service level with the proposed enhancement to this district is $225,000 for FY 2013/14. The City of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($78, 750), and the City has funded the 35% for each of the twenty years since the District was established. The amount provided by the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000 in FY 2013/14 represents a $37,000 increase {19.6%} from the FY 2012/13 budget of $188,000, primarily due to the addition of $40,000 of one-time funding for the construction of a new gate as well as security camera upgrades requested by the homeowners. Advisory Board Recommendation: Financial Information· Source of .. Amount Funds: 1 $ 146,250 lf6· I 2 78,750 OBPI Total $ 225,000 City Clerk's Office Legislative Tracking: (9 MIAMIBEACH 53 ·'· Account Approved Normandy Shores District General Fund AGENDA ITEM R7 B z_ DATE (/-IJ-/.3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beech, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me DATE: September 11, 2013 SUBJECT: A RESOLUTION OF THE BOARD F DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHB RHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL YEAR (FY) 2013/14 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:02P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution which establishes the tentative operating budget for the Normandy Shores Local Government Neighborhood Improvement District for FY 2013/14 in the amount of $225,000, subject to a second public hearing to be held on Monday, September 30, 2013. BACKGROUND The Normandy Shores Local Government Neighborhood Improvement District (the District), a dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to provide continual 24-hour security to this gated community; FY 2012/13 represents its nineteenth year of operation. The District was established by Ordinance 93-2881, and has the authority "to levy an ad-valorem tax on real and personal property of up to two mills, provided that no parcel of property will be assessed more than $500 annually for such improvements". During FY 1998/99 the amount of annual funding to be provided by the City and the dependent status of the District were issues discussed by the Finance and Citywide Projects Committee. A determination was reached that the City would fund 35% of the annual cost of the operation of the community gate guard. This cost will eventually be funded from the golf course operation of the Normandy Shores Golf Course. It was further agreed that the City would continue to supplement the District at current levels until the Golf Course assumes this cost. On August 29, 2002, the Administration met with the Normandy Shores Local Government Neighborhood Improvement District representatives and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling legislation was adopted by the Commission on September 25, 2002. This ensures that the City's contribution from the General Fund remains at 35% of the operating budget of the District. PROCEDURE The operating millage and budget for this dependent special taxing district must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after the tentative millage for Normandy Shores District has been adopted {See accompanying District Millage Agenda Item for details). 54 FY 2013/14 Normandy Shores Tentative Budget September 11, 2013 Page 2 of2 ANALYSIS The total operating expenditures to provide the current service level with the proposed enhancement to this district is $225,000 for FY 2013/14. The City of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($78, 750), and the City has funded the 35% for each of the twenty years since the District was established. The amount provided by the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000 in FY 2013/14 represents a $37,000 increase (19.6%)from the FY2012/13 budgetof$188,000, primarily due to the addition of $40,000 of one-time funding for the construction of a new gate as well as security camera upgrades requested by the homeowners. To provide the current level of security required by this district, the Administration recommends the proposed ad valorem millage of 1.2687 mills. This tax levy will generate proceeds of $146,250. The increase of 0.1243 mills from the prior year millage represents an annual increase of $36.71 to the City average 2013 homesteaded property of $295,315 taxable value (estimate based on Ad Valorem Assessment Roll as of January, 2012), a total of approximately $418 per year ($35 per month}. The tentative operating budget for the District is as follows: CONCLUSION Revenues Ad Valorem Tax City's General Fund Expenses Security Service Maintenance Total New Gate & Security Cameras Total $ 146,250 78,750 $ 225,000 $ 164,500 20,500 40,000 $ 225,000 The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores Local Government Neighborhood Improvement District, should adopt the attached Resolution which establishes a tentative operating budget and schedules the second and final public heari~ JLM:t'KBtJW 55 16NE I THURSDAY, AUGUST 22, 2013 NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY given that public hearings will be held by the Mayor and City Commission of 1fle City of Miami Beach, Florida, in the City Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Aorida, on Wednesday, September 11, 2013 to consider the following: 5:01p.m. The First Public Hearing Adopting The Proposed Millage Rates. And Budgets For Fiscal Year (FY) 2013114 For The City Of Miami Beach. 5:02p.m. The First Public Hearing Adopting The Proposed Millage Rate And Budget For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government llleighborhood Improvement District. Inquiries may be directed to the Office of Budget and Performance Improvement (305) 673-7510. INTERESTED PARTIES are invi1ed to appear at this meeting, or tre represented by an agent, or to express their views in writing addressed 1o the City Commission, clothe City Clerk, 1700 Convention Center Drive, 1st Floor, City Half, Miami f- Beath, Florida 33139. Copies of these items· are avaUabfe for public Inspection during normal business hours In the City Clerk's Office, 1700 Convention Center Drive, 1st Floor, City Hall, Miami Beach, Florida 33139. This meeting may be continued, and under such circumstances, additional legal notice will not be provided, Rafael E. Granado, City Clerk Crty of Miami Beach Pursuant to Section 286.0105, Aa. Stat., the City hereby advises tfle public that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at i1s meeting or its hearing, such person must ensure that a verbatim record of 1he proceedings ls made, which record includes the testimony and evidence upon Which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. To request this material in accessible format sign language interpreters, information on access tor persons with disabilities and/or any accommodation to review any document or participate in any Ci1y-sponsored proceeding, please contact us five days in advance at (305} 673-7 411 (voice) arm users may also call the Rorlda Relay Service at 711. 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Ti\\$~1)1 41'1 01V.O--lfii'KI>O ...,_ -~ .- .-...~ ..... -'Aflloot!E~ ,.. ....... ~.Clt)ICW< O!y·Of-- ~I>S,..,.,21!1>{lli)il'laSW,~~~--hpM<;_,d. __ m __ JU¥._._!>r werny~-_.W""Ji~-"'ilo,_"i!.,~~>~~----"'-dh~w,_ __ ,_,,-dl.\dWft~~"'mncollP<"'·~mt~l»~-lm ~di:!Moot,_v_lll'hCift!al!>i'rlt-IMfl-ilimtllt>--.-.,""""".n .. --,.,.. -i!:-\011~~"'~"""--~-To~ ll"'ii-ili"'..C---. llll"~~~ O"'-OOllt«iii1bl ~e•t~~-l!OO<>rlllf ':'If .my~ to r~M am 4JWmen\ -m-~lim &Pt ~ ~ql'!~ ~~«<'lH~ iJSh.'!!<d~~·r~ _.._All;!tl!i;!ll':)..7.Jil ~<JI'lf'v,_I'IWI;'IIIfii><IIII,._Ri'll!fW.U<I!ll1. Ad-. 57 RESOLUTION TO BE SUBMITTED 58 COMMISSION ITEM SUMMARY Condensed Title: A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, adopting the Tentative Capital Improvement Plan for FY 2013/14-2017/18; and adopting the City of Miami Beach Tentative Capital Budget for Fiscal Year (FY) 2013/14 Subject to a Second Public Hearing Scheduled on Monday, September 30, 2013 at 5:03 .m. Key Intended Outcome Supported: Ensure well designed quality capital projects --Increase Community Satisfaction with City Services Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 Community Survey, storm drainage was identified as an area for improvement, although improved from prior years; arts and culture was one of the services identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of public parking, were all identified as key drivers of overall satisfaction levels. Further, the following have been prioritized as key intended outcomes for the City's Strategic Plan: Increase satisfaction with family recreational activities, Improve Convention Center facility, Enhance mobility throughout the city, Improve parking availability, Ensure value and timely delivery of quality capital projects, Maintain City's infrastructure, Improve Storm drainage system, Improve processes through Information Technology. The Proposed FY 2013/14 Capital Budget and the Proposed CIP for FY 2013/14 through 2017/18 includes funding for capital projects to address each of these priorities. Should the Commission adopt the City of Miami Beach FY 2013/14 Tentative Capital Budget and adopt the Tentative Ca itallm rovement Plan CIP for FY 2013/14 throu h 2017/18? Item Summary/Recommendation: The CIP was created as a plan for projects that require significant capital investment and is intended to serve as an official statement of public policy regarding long-range physical development in the City of Miami Beach, establishing priorities for the upcoming five year period, FY 2013/14-2017/18. Board Recommendation: On July 10, 2013 the Proposed Capital Budget and updated CIP was discussed at meetings of the Finance and Cit ide Pro·ects Committee and ad'ustments were made to the fundin recommendations resented. Financial Information: Source of Amount Funds: 1 $49,858,000 ~ Total Financial Impact Summary: City Clerk's Office Legislative Tracking: MIAMI BEACH Account Various -See attachment A of Resolution FY 2013/14 anager 59 AGENDA IT EM _,........,.:,R-=--7--:C----:-=,.-- DATE f-1/-~2.> MIAMI BEACH City of Miomi Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachll.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and M DATE: September 11, 2013 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2013/14 -2017/18 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR (FY) 2013/14 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:03P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the Spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. In the spring of 2006, the City created a Capital Budget Process Committee comprised of the Capital Improvements Office, Department of Public Works, Planning Department, Fire Department, Parks and Recreation Department, Parking Department, and Fleet Management Department, together with the Finance Department and the Office of Budget and Performance Improvement. The Committee is responsible for reviewing and prioritizing new capital projects that will be funded in a given fiscal year, and for recommendation of funding allocations from authorized sources for the prioritized projects. The Committee developed and implemented a structured committee process for development of the Capital Plan and Budget, including review criteria projects must meet in order to be considered for funding. Under the Capital Budget Process Committee process, departments submit proposed new project requests which staff reviews, there is a sign-off by impacted departments, and a preliminary prioritization of the projects. The process is reviewed and refined annually by the Committee. Based on the direction received from the Finance and Citywide Projects Committee in February 2008, the process was modified to allow for early input to the prioritization process by the Commission, subject to the availability of funds. Under the revised process, a preliminary list of unfunded projects is presented to the Commission or the Finance and 60 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14 -2017/18 Tentative C I P September 11, 2013 Page 2 Citywide Projects Committee, providing the opportunity for input and prioritization. This is consistent with the process for Commission input regarding operating budget priorities and the format used is similar to that used to seek guidance on operating budget priorities in prior years. The Capital Budget is adopted at the second budget hearing in September. COMMITTEE REVIEW On July 10, 2013, capital funding priorities were discussed a meeting of the Finance and Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital Improvement Project Office Director, other Department Directors, and other City staff were available to discuss specific projects and respond to the Committee's questions. Per the direction of the Finance and Citywide Projects Committee at their July 10, 2013 meeting, the following changes were made: • Arts in Public Places in the amount of $380,346 was recommended to be more appropriately funded by Pay-as-you-Go funding rather than using North Beach Quality of Life Fund, Mid Beach Quality of Life Fund and South Beach Quality of Life Fund. • Lincoln Road Landscaping for FY 2013/14-FY2015/16 in the amount of $150,000 per year has been removed from the CIP and will henceforth be funded from the operations budget. Subsequent to the Finance and Citywide Projects Committee meeting on July 1Oth, 2013, the following changes were made: • All projects had their funding rounded to the nearest thousands from FY2013/14 going forward. • Atlantic Greenways Network Master Plan Update (Bike Master Plan) -Phase 2 project had an additional $25,000 in PTP funding due to cost increases in the project as a result of the selection of the most intense proposal for a master plan update by the City Commission on July 261h_ • Collins Park Parking Garage's FY2013/14 funding request was adjusted to $12,242,000 to be funded completely in FY2013/14 by the RDA based on the FY 2013/14 available RDA funds for capital projects. • In order to close the City Center Historic District Neighborhood lmprovements.- Historic District BP9A project, a new project called City Center 9A Legal Fees project was created with a $350,000 funding request from the original project. • Bayshore Neighborhood-Bid Pack B project switched funding from PAYGO to 2003 GO Bonds-Neighborhood Improvements due to funds made available from closing completed projects, and had a reduction of $190,680 in those funds due to new estimates of the work required. • Shane Watersport Seawall had an additional $354,000 in PAYGO funding due to additional pay-as-you-go (PAYGO) capital funding made available as more projects were funded from G.O. bonds as described above. • The Convention Center's Air conditioning test and balance project was moved from FY2013/14 to FY2014/15 and the acquisition of 50 Lecterns to include 2 presidential lecterns project was moved up from FY2014/15 to FY2013114 based on updated priorities. 61 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 3 • 5th Street & Alton Road Joint Venture Repayment was revised downwards by $7,000 to reflect the actual amount that South Pointe Capital needs to repay to Parking Operations. • The following projects have had their FY 2013/14 funding shifted from PAYGO to 2003 G.O. Bonds-Parks and Beaches as a result of new capacity being found due to projects closing: Scott Rakow Youth Center -Ice Rink Mechanical Repairs in the amount of $344,000; Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park in the amount of $55,000; North Shore Park Tennis Restoration in the amount of $33,000; NSPYC-Fitness Center Refurbishment in the amount of $73,000; and Flamingo Park Baseball Stadium Scoreboard in the amount of $25,000. • The following projects have had their FY 2013/14 funding shifted from PAYGO to 2003 G.O. Bonds-Neighborhood Improvements as a result of new capacity being found due to projects closing: Bayshore Neighborhood-Bid Pack Bin the amount of $101,000 and Lake Pancoast Neighborhood Irrigation in the amount of $46,700. • The Pump Station #28 Grinder replacement project was removed due to project completion. • The Miami Beach Golf Club Cart Path/Curb Restoration Project and Miami Beach Golf Club Tee Restoration Project were moved up from FY2014/15 to FY2013/14 due to additional capacity in Middle Beach Quality of Life funds. • As a result of freed up capacity as a result of the above mentioned shifts from PAYGO to other sources, the following projects have moved from FY2014/15 to FY2013/14: Normandy Shores Golf Course Perimeter Hedge in the amount of $78,000; North Beach Bump-outs-Shrubs, Ground Cover & Irrigation Installation in the amount of $220,000; Normandy Isle Marseille Lighting Ph. II in the amount of $139,000; Rue Vendome/ Biarritz Dr. Park & Garden in the amount of $26,000; and Repainting and Repair of the Perimeter Fences of the North End Parks in the amount of $115,000. • The following projects received additional allocations to account for the Arts in Public Places mandatory contribution: Band Shell Master Plan lmprov in the amount of $10,000, Flamingo Park in the amount of$37,000, and Scott Rakow Youth Center Ice Rink Mechanical Repairs in the amount of $23,000. The following funding for capital projects are programmed in the FY 2013/14-FY 2017/18 CIP as a result. FY 2013/14 FUNDING NEEDS FOR EXISTING PROJECTS (INCLUDING PREVIOUSLY PROGRAMMED FUNDING) Project FY 2013114 _{_501 Lecterns to include (2) presidential lecterns $ 200,000 Band Shell Master Plan lmprov 628,000 Bass Museum Interior Exhibit Space Expansion (previously Phase II expansion) 3,750,000 Bayshore, Lo. No. Bav Road BP B 101,000 CC -Additional 1200 ton chiller and two (2) 800 ton coolinQ towers 1,500,000 City Center-Commercial Dist BP9B 326,000 City W Curb Ramp Installation/Main! 10,000 Collins Park Parking Garage 12,242,000 Euclid Ave. Improvements at Lincoln Rd (City Center) 69,000 FlaminQo Park 2,486,000 Fund 147 Art in Public Places 381 ,000 LaGorce Island (Street Pavement) 283,000 LaGorce Neighborhood Improvements 160,000 Middle Beach Rec Corridor Ph II 2,650,000 62 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 4 RestorativeTreeWeii-PH 4-0cean Drive Revenue Control Equipment upgrade PHI II Scott Rakow Youth Center-Ice Rink Mechanical Repairs Sunset Harbour NeiQhborhood Improvements Surface Lot 12X@ 9th St & Washington Surface Lot 17X Collins Ave & 13 St Surface Lot 248 971 71 Street Surface Lot 2B Meridian Ave and 6 St Total $ 690,000 240,000 367,000 566,000 14,000 11,000 189,000 245,000 27,108,000 In addition the following projects previously unfunded in future years were recommended for funding: Proposed Funding for Previously Unfunded Projects Project FY 2013/14 Blueways Master Plan $ 40,000 Crosswalks -Phase Ill 100,000 FlaminQo Park Baseball Stadium Scoreboard 25,000 Installation of new lighting in the parking lot area of the Normandy Shores Golf Club 50 000 Master Meter Phase V 1,582,000 Master Meter Phase VI 1,000,000 Master Meter Phase VII 1,000,000 MBGC-Golf Range Netting 100,000 Miscellaneous Mast Arm Paintinq FY14 100,000 NSPYC-Fitness Center Refurbishment 73,000 Pedestrian Crossinq Improvements FY14 100,000 Polo Player Statue 100,000 Repainting and Repair of the perimeter fences of the north end parks 115,000 Resurfacinq/Rebuildinq Basketball Courts at Normandv Isle Park 55,000 Revenue Control Equipment upqrade PHI II 100,000 ROW Improvement Project FY 14 230,000 Rue Vendome/Biarritz Dr Park & Garden 26,000 Sheridan Ave. Parking Between 28th Street & Pine Tree Drive 204,000 Washington Ave Cobra Head LiqhtinQ 40,000 Total $ 5,040,000 The following new projects were recommended for FY 2013/14 funding at the Finance and Citywide Projects Committee meetings: Proposed Funding for New Projects Projects FY2013/14 54-Inch Diameter Redundant Sewer Force main Commerce Street to the City pump $ 990,000 station on 11th Street 77th Street Bridqe Repair 185,000 AGN Master Plan update-phase 2 180,000 Anchor Garage Structural Engineerino Study 25,000 City Center 9A Leqal Fees 350,000 FD Lifepak Upgrade Project 60,000 First Street Improvements Between Alton Road & Washinqton Avenue 58,000 Flagler Monument Solar Illumination Project 89,000 Installation Of lrriqation Systems -Collins Ave Street-Ends 26th-42nd 121,000 Irrigation System Installation Lake Pancoast Neighborhood. 47,000 JCC Seawall Reimbursement 121,000 63 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative C I P September 11, 2013 Page 5 Lincoln Road Master Plan Study Maurice Gibb Park Soil Remediation Miami Beach Golf Club Cart Path/Curb Restoration Miami Beach Golf Club Tee Restoration Normandy lsle-Marseille LiQhtinQ Ph. II Normandy Shores Golf Course Perimeter Hedge Normandy Shores Trail lighting and landscaping North Beach Bump-Outs {84)-Shrubs, Ground Cover & Irrigation Installation (Dickens and Harding Ave) North Shore Park Tennis Restoration Restorative Tree Well Treatments-Phase Ill (1 00-500 Blocks of Washington Ave) South Pointe Drive Median Planters (South Pointe Drive between Washington Avenue and Collins Avenue.) Street Lighting Improvements -North and Middle Beach Neighborhoods Washington Avenue Dog Park: Surfacing Welcome to MB Entrance Sign Repairs Total $ In addition, the FY 2013/14 capital budget reflects $3.993 million in repayment from South Pointe Capital Funds to Parking Funds for the 5th Street and Alton Road Joint Venture, as well as a reduction of $1.88 million for CCHV Neighborhood Improvement- Historic District Bid Pack 9A, as the project is winding down and does not require the funds anymore. The following projects were also added as projects to be considered for funding in the future: Proposed Future Funding for New Projects 500,000 70,000 31,000 46,000 138,000 78,000 194,000 220,000 33,000 692,000 120,000 544,000 66,000 40,000 4,998,000 New Future Year Projects Future Year Funding (1) 40"x60"x48" Performace Stage and (40) 6'x8' Portable Stages $ 275,000 (150) sets of 2 black powdered coated steel tape and stanchions 50,000 (200) barricades (bicycle racks) 75,000 72nd street Park and ParkinQ 14,500,000 Allison Park: Park Redesign 214,000 CC-Table & Chair Replacement 450,000 Cleaning Equipment 200,000 Electrical Switchgear and Bus Duct Testing 350,000 Garbage and Recycling Containers 250,000 Install New St. Augustine Sod on Collins Ave. Medians from 41st St. to 60th St. 26,000 Installation of portable riser seating. 1,800,000 Lighting Control System for EasU West sides and exterior. 700,000 Miami Beach Golf Club Cart Path/Curb Restoration 31,000 N B town center Streetscape 11 ,790,000 Normandy Isle Park Fitness Circuit 112,000 Park View Island (Phase 1): Mini Playground 250,000 Park View Island (Phase II): Entrance Planting & Kayak Launch Area 129,000 Replacement of five (5} lift stations 250,000 Seawall -Indian Beach Park 550,000 Seawall -Indian Creek Park 1 '166,000 Seawall -Shane 629,000 Total $ 33,797,000 64 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 6 Finally, the following projects, previously included in the FY 2013/14 Capital Budget and FY 2013/14 -2017/18 Cl P, have been deleted for the reasons stated below: Capital Projects Deleted Reason Deleted Lincoln Road Landscaping FY14 Recommended to be included in operating budget Lincoln Road Landscaping FY15 Recommended to be included in operating budget Lincoln Road Landscaping FY16 Recommended to be included in operating budget Pump Station #28 Grinder Replacement Project Cancelled 12" DIP Water Main lmprov 5 Alton &Ocean Project Cancelled 54 inch Diameter Sewer Force Main Rehab Project Cancelled CC-Maintenance Boom Scissors & Fork Lifts Project Cancelled CC-Exhibit Hall Lighting Upgrades Project Cancelled CC-Escalator Cleaning Machine Project Cancelled North Shore Open Space Park Pavilion Project Cancelled PROPOSED FY 2013/14 CAPITAL BUDGET AND FY 2013/14-FY2017/18 CAPITAL IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIPl Beginning in FY 2012, Capital Renewal and Replacement projects are included as projects in the Capital Budget and CIP. These projects provide for renewal and replacement of capital items related to our facilities and infrastructure over and above routine maintenance, and are funded by a dedicated millage for renewal and replacement funding to be used for capital projects that extend the useful life of the City's General Fund assets. In prior years, these projects were appropriated by a separate authorizing resolution of the Commission. Beginning in FY 2011/12, these are now incorporated into the capital budget and CIP document and appropriated at the same time as the rest of the capital budget. The FY 2013/14 proposed dedicated millage of 0.1083 mills is projected to generate $1.98 million for the General Fund Capital Renewal and Replacement Fund. In addition, based on the ongoing review of projects funded in prior years, approximately $0.6 million is available as Renewal and Replacement Fund Balance as of 9/30/12 for funding General Fund renewal and replacement projects, with an additional $0.3 million identified from projects being closed, resulting in a total of $2.88 million available for funding FY 2013/14 General Fund renewal and replacement projects. Renewal and replacement projects for facilities that are not supported by the General Fund are funded from available cash balances in the respective Internal Service or Enterprise Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater, Parking, and Convention Center. City Center Redevelopment Area (RDA) projects are funded through the City Center RDA budget. Proposed Parking renewal and replacement projects for FY 2013/14 total $1.9 million including the ih Street Parking Garage Fund. Fleet Management FY 2013/14 renewal and replacement projects total $154,000. The City Center RDA FY 2013/14 renewal and replacement projects total $67,000. The Anchor Shops and Parking Garage Fund, which is separate because it is not part of the Tax increment funding of the RDA, has FY 2013/14 renewal and replacement needs totaling $220,000. The proposed Capital Budget also reflects $4.6 million in General Fund Vehicle Equipment Replacement. 65 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative C I P September 11, 2013 Page 7 ANALYSIS Capital Improvement Plan The Proposed FY 2013/14-FY 2017/18 CIP for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City. This document is an official statement of public policy regarding long-range physical development in the City of Miami Beach. The proposed Capital Improvement Plan has been updated to include projects that will be active during FY 2013/14 through 2017/18. The Plan has been updated to include additional funding sources that have become available, changes in project timing, and other adjustments to ongoing projects as they have become better defined. Certain adjustments have been made to reflect projects that have been reconfigured, re-titled, combined with or separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all project budgets, funding sources and commitments. The Plan also contains information on appropriations prior to FY 2013/14 for ongoing/active projects, as well as potential future appropriations beyond FY 2017/18. In conjunction with the development of the FY 2013/14 Capital Budget and CIP, the City began to develop a list of potential projects that may be funded in the future, including projects that have been approved as part of a plan but not yet sequenced or approved for funding. Over time, it is anticipated that this list will be expanded. Financings A number of capital financing transactions are reflected in the Capital Improvement Plan including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer Revenue Bonds, Gulf Breeze Loans and an Equipment Loan. In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997, the City paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate and rebuild parks and recreation facilities within the City's park system. In 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General Obligation Bond. These funds were issued to expand, renovate and improve fire stations and related facilities; improve recreation and maintenance facilities for parks and beaches; and improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition, the City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for improvements to neighborhood streets, North Shore Park and Youth Center. In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing $15 million for the renovation and improvement of two City owned golf courses and their related facilities. The City issued the remaining $62,465,000 of the referendum approved $92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure in the City. 66 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11 , 2013 Page 8 Based on current project schedules, additional water and sewer, and stormwater financing, previously anticipated for FY 2007/08 are now financed over a series of years. The FY 2007/08 Capital Budget and Cl P anticipated $47.8 million in new water and sewer financing and $79.7 million in new stormwater financing. In 2006 and 2010, the City executed loan agreements with the City of Gulf Breeze, Florida, providing an additional $24 million and $30 million for water and sewer projects, respectively. In FY 2008/09, a line of credit was issued and was used to fund projects in advance of issuing water and sewer and storm water bonds. Under this approach, the City uses the line of credit in order to have the necessary funding capacity to enter into new projects. This also allows the City more time to both build the necessary rate capacity to issue additional tax-exempt bonds through rate increases and also spend down the current committed but unspent bond proceeds. This phased approach provides the City with more time to refine the cost estimates for projects planned to be in construction prior to issuance of bonds. In FY 2011/12, approximately $50 million in stormwater bonds were issued replacing funding for projects previously funded by the line of credit. No Water and Sewer Bonds were issued in FY 2012/13. The FY 2013/14 Capital budget includes $4,133,000 in proposed Stormwater projects to be funded from the Line of Credit, Storm Water Operating Fund, Stormwater Capital Reserves, and recaptured funding from closed capital projects. · Project Name Proposed Stormwater Projects FY2013/14 Bayshore Neighborhood -Bid Pack 8 $ 1,001,000 Citywide Tidal Flooding Mitigation -Phase I 2,062,000 DrainaQe Hot Spots 1,000,000 Sunset Harbour Neighborhood Improvements 70,000 Total $ 4,133,000 In addition, there is approximately $3,097,000 Million in proposed water and sewer funded projects that are projected to be funded in FY 20.13/14. These projects are proposed to be funded from the Water & Sewer Operating Fund, Water and Sewer Capital Reserves, and recaptured funding from closed capital projects. Water & Sewer Projects Proposed Water & Sewer FY2013/14 63rd Street 16" Water Main $ 1,400,000 Bayshore Neighborhood -Bid Pack 8 159,000 Citywide Water and Sewer Main Assessment 213,000 Infiltration & Inflow ProQram-Phase Ill 1,000,000 Sunset Harbour Neighborhood Improvements 125,000 Water System Pressure Control Valve 200,000 Total $ 3,097,000 The Stormwater Master Plan provides comprehensive recommendations for improving the City's stormwater management system performance for the next 20 years. Consideration has been given to potential sea-level rise, water quality of Biscayne Bay, and operations/maintenance of an expanded system. The Stormwater Master Plan's capital improvements allow the City's stormwater systems to be flexible and adaptable in meeting the increasing flood control level of service performance targets and regulatory demands. 67 -------------------------------------------------------------------------- Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 9 The Stormwater Master Plan estimates $62 million (including soft costs and contingency) in required funding over the next 5 years. The FY 2013/14 -FY 2017/18 Cl P includes $59 million in additional funding for projects forecasted over the same period (La Gorce-$10.3 million, Sunset Islands 3 & 4-$2,7 million and Flamingo/West Avenue-$46 million) which together with previously appropriated funding for these projects totals $62 million. Proposed Capital Budget The City's proposed annual capital budget contains capital project commitments recommended for appropriation for FY 2013/14 (Proposed Capital Budget). Preparation of the Proposed Capital Budget occurred simultaneously with the development of the FY 2013/14-2017/18 CIP and FY 2013/14 proposed operating budget. The Proposed Capital Budget presents project budgets for both the current and new capital projects necessary to improve, enhance and maintain public facilities and infrastructure to meet the service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt service payments, and capital purchases found in the operating budget are not included in this budget. However, we have included a capital equipment section, which itemizes purchases of major capital equipment, fleet, light and heavy equipment and information technology related acquisitions. The Proposed Capital Budget for FY 2013/14 appropriates funding for projects that will require commitment of funds during the upcoming fiscal year, including construction contracts and architect/engineer contracts to be awarded during the upcoming year and capital equipment acquisitions recommended for appropriation in conjunction with the FY 2013/14 Operating Budget. A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new projects or unfunded scope in existing projects. In FY 2013/14, $1,726,000 in Pay-As-You- Go funding for projects is recommended. The Pay-As-You-Go projects recommended for funding are the JCC Seawall Reimbusement, Normandy Shores Trail Lighting and Lands, FD Lifepak Upgrade Project, Fund 147 Art in Public Places, Maurice Gibb Soil Remediation, Repaint/Repair of North End Parks Fences, North Beach Bump Outs (84), NSGC Perimeter Hedge, Polo Player Statue, Rue Vendome/Biarritz Dr Park & Garden, Flamingo Park, 77th Street Bridge Repair, and Normandy lsles-Marseille Lighting Phil. Approximately $4 million is recommended for appropriation from the Miami-Dade County Convention Development Tax (COT) lnterlocal Agreement funds for COT/Resort Tax eligible projects for Flamingo Park, and the Middle Beach Recreation Corridor Phase II. Approximately $5.9 million is recommended for appropriation from the South Pointe Capital fund and pre-termination South Pointe RDA funds for several projects in the South Pointe area including Redundant Sewer Force Main, 5th St & Alton Rd Joint Venture Repayment, Flamingo 6 Street Right Of Way improvements, Washington Ave Dog Park Surfacing and the Restorative Tree Well Treatment phase Ill. 68 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 10 The Proposed Capital Budget includes $486,000 for technology projects: • City Commi ssion Agenda Automation • Auto of Gre en space Management Operations • Marine Patr ol Conduit Upgrade • AVL Progra m Implementation • Gap Analys is of ERP System • Radio Statio n &Television station Upgrades • 50 Additiona I Mobile Computers for the Police Department • Target Solu tions • Tyler Cashie ring The Proposed Capital Budget and CIP also includes $2.9 million in Renewal and Replacement Funds for upkeep of General Fund facilities, and $4.6 million for General Fund Vehicle Equipment Replacement. Approximately $1.7 million is recommended for Convention Center Funds, including an additional1200 ton chiller and two cooling towers, as well as the purchase of fifty lecterns to include two presidential podiums. The Proposed Capital Budget includes $3.3 million in funding for various transportation improvement projects, including Miami Beach Welcome Sign Repair, Crosswalks-Phase Ill, AGN Master Plan Update -Phase 2, Pedestrian Crossing Improvements FY 14, and Normandy Islas-Marseille Lighting phase II. The Proposed Capital Budget has also been updated to reflect $12.9 million in the ongoing parking lot and garage refurbishment and replacement program with projects recommended for FY 2013/14 including the Collins Park Parking Garage, Master Meter Phase V, Master Meter Phase VI, and Master Meter Phase VII and Revenue Control Equipment Phase II. Further, it is anticipated that there will continue to be a phased approach for the issuance of water, sewer and stormwater financing. Under this approach, the City has accessed a line of credit to allow the City to have the necessary funding capacity to enter into new projects, while allowing the City more time to both build the necessary rate capacity to issue additional tax-exempt bonds through rate increases and also spend down the current committed but unspent bond proceeds. FY 2013/14 Proposed Capital Budget by funding source: ~--------~--~Fu=n~d=in~J~S~o~u=r~ce~-------------+----------~Fu=n~d=in~lg~--~~~~ 1997 Parking Sys. Rev. Bonds -,--,-------------------+-----------------'-$----=-21..,...,7:-'-:,0=-=0=0~ 2003 GO Bonds -Neighborhoo..:;.d -'-'lm.c.:Jpc:..:.r..::..ov=e=m~e=n..:...t ----------+----------------------=-14:-::8:-=-:,0:-:0:-=0--t 2003 GO Bonds -Parks & Beaches 553,000 ~~----------------+---------------------,-~~~ 2010 Parkin Bonds Reso. 2010-27491 160,000 --------------------+-------------------~::-::-'-:::-::-=~ 7th Street Garage 1 ,900,000 Capital Projects Not Financed b=-'-y-=B:....:o:.:..:n..::.ds~-------------+-------------------:-::--::-:8~9:-=-:,0:--:0:-::0--t City Center RDA Capital Fund -------------------+-------------15-',_07:-:3:-':,0;:-:;0:-:::0--t Communications Fund 40,000 Convention Center 1,701,000 Equipment Loan/Lease 4,644,000 69 esolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 R Te Se Pa ntative CIP ptember 11, 2013 ge 11 F leet Management Fund G ulf Breeze 2006 H alf Cent Transit Surtax-County nfo & Communications Technology Fund L ocal Option Gas Tax M B Quality of Life Resort Tax Fund -1% M DC COT lnterlocai-CDT/Resort Tax Eligib M iami-Dade County Bond N B Quality of Life Resort Tax Fund-1% p arking Operations Fund p ay-As-You-Go R DA-Anchor Garage Fund R enewal & Replacement Fund s B Quality of Life Resort Tax Fund -1% s outh Pointe Capital s outh Pointe RDA s torm Water Bnd Fund 431 RES0#2011-27782 s tormwater Bonds 2000S s tormwater LOC Reso. No 2009-27076 w r-:-w &S GBL Series 2010 CMB Reso 2009-27243 ater and Sewer Bonds 2000s T otal FY 2013/14 Proposed Capital Budget by program area: Program Area Art in Public Places Bridges Convention Center Environmental Equipment General Public Buildings Golf Courses Information Technology Monuments Parking Parking Garages Parking Lots Parks Renewal and Replacement Seawalls Streets/Sidewalk Imps Transit/Transportation Utilities Total 160,000 (83,759) 1,569,000 486,000 544,000 378,000 4,000,000 2,933,581 678,000 851,000 1,726,000 485,000 2,561,000 730,000 4,283,000 1,636,000 529,000 (256,000) 2,007,419 81,759 34,000 $ 49,858,000 Funding $ 381,000 185,000 1,700,000 2,275,000 8,626,000 3,750,000 421,000 493,000 189,000 204,000 12,267,000 459,000 4,450,000 5,818,000 121,000 4,337,000 3,319,000 863,000 $ 49,858,000 N F et of the City Center RDA and Anchor Garage appropriation of $15,558,000 the proposed Y 2013/14 capital budget is $34,300,000. In Q in FY 2011/12 separate capital funds were established for South, Mid and North Beach uality of Life in order to more easily track each of these funds. Previously all had been eluded in one fund. In FY 2013/14, $4,440,000 in unappropriated funds will be transferred 70 Resolution Adopting The FY 2013/14 Tentative Capital Budget and FY 2013/14-2017/18 Tentative CIP September 11, 2013 Page 12 from 1% Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life Resort Tax Fund ($1.2 million), North Beach Quality of Life Resort Tax Fund ($1.66 million), and Middle Beach Quality of Life Resort Tax Fund ($1.58 million). CONCLUSION: The Administration recommends adopting the tentative Capital Improvement Plan for FY 2013/14-2017/18 and adopting the City of Miami Beach tentative Capital Budget for Fiscal Year (FY) 2013/14. JLM:KGB/~ 71 ATTACHMENT A FY 2013/14 CAPITAL BUDGET SUMMARY OF FUNDING SOURCES illii::}i i m j~~!i'' "";~"::~::~''i'iic;iili~i!:•~·~ < ' " ~"" ti~ ~,ji, .,,,,,, ,,,,, ~:1~i:,~;E;uuaigiJ;~~~ 1997 Parking System Revenue Bonds $ 217,000 2003 G.O. Bonds-Neighborhood Improvement 148,000 2003 G.O, Bonds-Parks & Beaches 553,000 2010 Parking Bonds Reso. 2010-27491 160,000 7th Street Garage 1,900,000 Capital Projects Not Financed by Bonds 89,000 City Center RDA Capital Fund 15,073,000 Communications Fund 40,000 Convention Center 1,701,000 Equipment Loan/Lease 4,644,000 Fleet Management Fund 160,000 Gulf Breeze 2006 (83,759) Half Cent Transit Surtax-County 1,569,000 Info & Communications Technology Fund 486,000 Local Option Gas Tax 544,000 MB Quality of Life Resort Tax Fund ~ 1% 378,000 MDC COT lnterlocai-CDT/Resort Tax Eligib 4,000,000 Miami-Dade County Bond 2,933,581 NB Quality of Life Resort Tax Fund -1% 678,000 Parking Operations Fund 851,000 Pay-As-You-Go 1,726,000 RDA-Anchor Garage Fund 485,000 Renewal and Replacement Fund 2,561,000 SB Quality of Life Resort Tax Fund -1% 730,000 South Pointe Capital 4,283,000 South Pointe RDA 1,636,000 Storm Water Bond Fund 431 529,000 Storm Water Bonds 20008 (256,000) Stormwater LOC 2,007,419 Water & Sewer GBL Series 2010 81,759 Water & Sewer Bonds 20008 34,000 Total $ 49,858,000 Net of City Center RDA and Anchor Garage (15,558,000) Net of City Center ROA and Anchor Garage $ 34,300,000 72 ....... w m PROJECT PROGRAM rt In Public Places pkslinrosi pfcartinpp pkslighths Bridges pwnbridlgt rwmicbndg rwn77bridr pwcbridrep rwn73bridg rwcweavbri onvention Center pfslecpedl pfslcsehws pfsrep3way trsbarricd pfsseccamr pfs1200ton pfsaircond pfsavmainr pfcairwall pfsblackst pfsbussduc pfsairhand pfsccncfut pfscatbeam eqscleaneq pfscleafut pfsccncstr pfsccnvctr 400 Block Lincoln Rd Site lmprov Wing Fund 147 Art in Public Places Lighthouse Bridge Light (77 St I Hawthorne Ave) Indian Creek Pedestrian Bridges 77th Street Bridge Repair Bridge Repairs Bridges: Holocaust, Biarritz, Fountain West Ave Bridge Over Collins Canal CC -Lectems to include 2 presidential CC -Lighting Cont Sys Exhibits and West CC -Replace Chiller Water Valve CC-200 Barricades (Bicycle Racks) CC-Additional Security Cameras CC-Addtl1200 ton chiller & (2) 800 CQOI CC-Air Conditioning Test and Balance CC-Air Vents on Main Roof Drains CC-Airwall Replacement CC-Biack Powdered Coated Tape & Stan( CC-Buss Duct Testing CC-C/D Airhandlers Replacement CC-Carpet Replacement Future CC-Calwalk Beam Cleaning CC-Cieaning Equipment CC-Cieaning Equipment Future CC-Concession Stand Renovations CC-Convention Center ADA CITY OF MIAMI BEACH ATTACHMENT B Page1 of20 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Previous Years 2013/14 2014/15 2015116 2016/17 2017/18 Future 0 0 0 0 0 0 50,000 o 381,ooo o a o o o soo,ooo o o a o a o -11IIJ(Il1III ::~~}~~§~tH!~~~~-(!H?Hf~~~~~1!~~~ ~~~~~JE~i~~iiMf&lm ~~g~9~~~~ ~::im~~~-~~i~tLf~ S~~j~~it~m ;~·;~UE~W~~~tmE~[Qt 1H~*f:ml·HH~~~~j liliiiiiiiii1~·~t.~l~·l~·~l•Jl 1:18i@l •I el •1 •I .,.w.t.t.i II II I) I) 30,000 0 0 13a,aao 0 0 0 185,000 0 0 0 0 0 a a 3,508,688 0 1,900,000 l·i~~ltti~;~~~·~·· ;~;i·Hi:~~~~~R;~~ 1!mi~1~i ~W:(l:!:l l:fl§l•l @@I 0 0 40,000 0 0 0 0 0 2,075,000 0 275,000 0 0 0 0 0 a 4,367,135 200,000 0 0 0 a 1,500,000 0 0 a a 0 0 a 0 0 0 0 0 a 700.000 0 0 0 0 10a,ooo 0 0 0 0 650,000 0 25,000 0 0 0 0 a a 0 0 0 0 r;~~~H~·m !t~i~~ ~R~ •• 0 0 0 75,000 0 0 0 0 0 50,000 0 0 0 0 200,000 0 50,000 0 0 a a a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a 0 a i:L·§tmm:~H•:JJ•if~ 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1.666,000 0 0 0 0 130,000 0 0 1,000,000 0 0 0 0 3,000,000 0 0 150,000 0 0 8/30/2013 9:00.30 Total 50,000 381,000 5ao.oao 931,000 30,000 595,000 185,000 130,aoo 1,666,aoo 5,408,688 ~~!·;•li!fj.~11~$1;,$~lU :illti!filll 200,000 700,000 40,000 75,000 130,000 1,500,000 100,000 1,aoo.ooo 2,075.000 50,000 275,000 650,000 3,000,000 25,000 200,000 150,000 50,000 4,367,135 \\miamibeach328\EdenReports\Reportslcmb\PA\Capital Budget By Program Spread.rpt ...... ~ tD PROJECT pfsewsider pfskitchre pfsetestp2 pfselsgbdt pfselestpm pfsexecoff pfsexhfans pfsexhallr pfsexhalfr pfsexhalup pfsextmar"S pfsextshrp pfsfipcorp pfsfuleffe pfsfgbmope pfsfuturem pfsfy6rest pfsmisc012 eqsgarrecc pfshssysrp pfshssyph1 pfshurrigi pfsconctgo pfsinptest pfsdsigfac pfsiexfans pfscslocks pin drinks pfsrubftr"S pfsinstada pfsinsporr pfsintbuss pfsintbusr pfslandscc pfslightre pfsldbrmnt pfsmkeqptu pfsmtbslfl pfsmeetrmr pfsmeetrsr pfsoutaird pfcpackura pfspainthl pfsperstag PROGRAM CC-East & West Sidewalk Replacement CC-East Kitchen Renovations CC-Eiec Switchgear Testing& Maint Futur' CC-Eiectrical Switchgear & Bus Testing CC-Eiectrical Switchgear Testing & Maint CC-Executive Offices Furniture Replacem CC-Exhaust Fans for A and B Exhibit Hall CC-Exhibit Hall & Infrastructure Repair CC-Exhibit Hall Floor Repairs CC-Exhibit Hall Lighting Upgrades CC-Exterior Marquee Signage CC-Exterior Stairs & Handrailing Repairs CC-Fioor Pocket Connector Replacement CC-Future FF & E CC-Future General Maintenance CC-Future Mechanical CC-FY 06 ADA/Restroom Renovation CC-FY11112 Mise Capital CC-Garbage and Recycling Containers CC-Hall Sound System Replacement CC-Hall Sound System Replacement Full CC-Hurricane Impact Glass Installation CC-Improvements County GO CC-Infared Test Maint Elec Panels/Discon CC-Install Digital Signage CC-Install Exhaust Fans in Storage Ramp CC-Install New Card Swipe Locking Syst~ CC-Install New Drinking Stations CC-Install Rubber Floor in Serv Corridor CC-Installation of ADA automatic doors CC-Installation of Portable Riser Seats CC-Inl West Srde Buss Duct Replacernen CC-Interior buss due:! replacement CC-Landscaping CC-Lighting Replacement Meeting/Ballroc CC-Loading Dock Bays Repair & Maint CC-Main Kitchen Equipment Upgrades CC-Maintenance Boom Sissors & Fork Lit CC-Meeting Room Renovations CC-Meeting Room Signage Replacement CC-Outside Air Dampners CC-Pac:kage Unrt ReplacementAC CC-Painling Exhibit Halls and Lobbies CC-Pertormance & Portable Stage 2014-2018 Previous Years 0 0 0 0 500,000 0 0 0 0 0 0 0 a a 0 0 1,936,729 250,000 0 30a,oao 0 0 6aO,OOO 150,000 0 250,000 0 0 0 35,000 0 0 250,000 150.000 0 0 0 0 0 0 50.000 2,000,000 1,300,000 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 a 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 2014/15 0 0 0 0 0 0 300,000 0 0 0 0 0 700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 0 0 0 0 0 0 275,000 2015/16 600,000 160,000 0 35o,ooa 0 300,000 0 0 0 0 0 0 0 0 0 0 0 a 250,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 90,000 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \lmiamibeach328\EdenReports\Reportslc:mb\PAICapftal Budget By Program Spread.rpt 2017118 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,800.000 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 800,000 0 0 a a 17,625.000 800,000 400,000 1,800.000 350,000 0 476,000 5.600.000 75,000 0 0 0 0 200.000 4,000,000 54,400,000 0 1,600,000 0 1,200,000 100,000 350,000 0 0 4,000.000 0 0 3,000,000 80,000 0 300,000 2,000,000 50,000 0 a 0 0 Page 2 of 20 8/3012013 9:00.31 Total 600,000 160,000 800.000 350.000 500,000 300,000 300,000 17.625,000 800.000 400,000 1,800.000 350,000 700,000 476,000 5,600,000 75,000 1,936,729 250,000 250,000 300,000 200,000 4.000,000 55,000,000 150,000 1,600,000 250,000 1,200,000 100,000 350,000 35,000 1,80a,ooo 4,000,000 250.000 150,000 3,000,000 60,000 90,000 300.000 2,000,000 50,000 50,000 2,000,000 1,300.000 275.000 ...... U'l CITY OF MIAMI BEACH lD 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT pfsprotrck pfsrenchil pfsrnspark pfsrepchil pfsrepddrs pfsrepldds pfsrepruwc pfsdisctws pfsrephrbs pfsrepskyl p!srep2tch p!sintsign pfsrepdoor pfsrepchrs pfsrep51ft pfsmbcccwh pfsrepc&dd pfsrpctc&d pfsrepampb pfsrep!tfa pfspermpow pfssexhfan pfssolarep pfst&crepl pfstablesi pfsteleinf pfswestktr pfswsdrepl Environmental encbeachag pwaltrdirr encanimalw encbchwlrf encflooph1 encwsmaina enccollcep encdiscool PROGRAM CC-Procurement of Truck CC-Renovate Old NW Chiller Room CC-Renovation -North & South load Docl CC-Repair Ground Fault for Chiller #3 CC-Replace 2 Loading Dock Roll Up Doo1 CCReplace 4 Loading Dock Doors CC-Replace 6 Package Roof Unrts-Water CC-Replace Disconnects of Cooling lowe CC-Replace High Reach Boom and Forkli CC-Replace Skylight Panels CC-Replace Two 100 ton Air Handlers CC-Replacemenl of All Interior Signage CC-Replacement of Doors East Side CC-Replacement of Exhibit Hall Chairs CC-Replacement of Five Lift Stations CC-Rplc all MBCC Chilled Water Handler; CC-Rplc C Ballroom & D catwalk disconnt CC-Rplc of Ballroom C & D carpet CC-Rplc one 4000 amp main breaker CC-Rplc Roof Top Fresh Air Intake Hoods CC-Sixteen Permanent Power Locations CC-Smoke Exhaust Fans CC-Solar Energy Project CC-Table & Chair Replacement CC-Tables CC-Telephone Infrastructure & Switching CC-West Kitchen Renovation CC-West Side Dimmer Replacement Beach Access Control Gates Alton Road Irrigation 5th Str to Mich Animal Waste Dispensers/Receptacles Beachwalk Lighting Retrofit Citywide Tidal Flooding Mitigation-PH1 Citywide Water and Sewer Main Assessm Collins Canal Enhancement Project D1strict Cooling Plant Previous Years 0 0 0 100,000 150,000 0 0 45,000 0 0 200,000 0 0 700,000 0 0 30,000 400,000 85,000 0 49,000 100,000 0 500,000 0 0 0 172,204 100,000 665,625 0 0 10,138,908 5,573,883 \\miamibeach328\EdenReports\Reports\cmb\PAICapital Budget By Program Spread.rpl 2013/14 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 2,062,000 213,000 0 0 2014/15 300,000 0 0 0 0 0 1,000,000 0 0 0 0 0 0 0 250,000 0 0 0 a 0 0 0 0 0 250,000 0 0 0 0 0 0 0 0 0 2015/16 0 300,000 0 0 0 0 0 0 300,000 0 0 0 0 0 0 0 0 0 0 0 2016117 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 400,000 0 1,000,000 0 0 0 0 0 0 a 0 0 0 !rnu; :;~~VJllJL~~H~9f ., 0 0 0 0 0 0 0 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -0 a a 0 0 0 0 0 0 0 Future 0 0 500,000 0 0 300,000 0 0 0 400,000 0 110,000 500,000 0 0 8,000,000 0 0 0 100,000 0 0 3,000,0ao 0 200,000 0 0 0 0 0 a 0 0 0 0 Page 3 of20 8/30/2013 9'00 31 Total 300,000 300,000 500.000 100,000 150.000 300,000 1,000,000 45,000 300,000 400,000 200,000 110,000 soa.ooo 700,000 250,000 6,000,000 30,000 400,ooa 85,000 1ao,aoo 49,000 10o,aaa 3,000,000 500,000 450,000 400,000 1,aoo,ooo 500,000 :mf~!fili~~s;s~.iJl 146,158,864 172,204 100,000 665,625 2,062,000 213,00a 10,138,908 5,573,883 ...... en m PROJECT PROGRAM encdomwatr Domestic Water Conservation encfacligh Facility Lighting and Lighting Control enmgreenws Green Waste Facility enchvaccon HVAC Controls encpowlrrp Power Transformer Replacement enctrashrp Trash Receptacles Equipment eqcgpstsys eqcaccelap eqcpaperls eqcfdlifep emcemerop eqcavlvari eqcvehty10 eqc10vehre eqc12vehre eqc13vehne eqc14vehne eqc15vehre eqc16vehre eqc17vehre eqc18vehre eqcmobapps eqccleanas pgccctvph2 AVL Tracking System lor City Vehicles Tech Enhancements for Accela Paperless Attachments 1n EDEN FD Lifepak Upgrade Project Fire Station No. 2 EOC Automated Vehicle locator system Phase FY10 Vehicle/Equipment Replacement Pr· FY11Vehicle/Equipment Replacement FY 12Vehicle/Equipment Replacement FY13Vehicle/Equipment Replacement FY14Vehicle/Equipment Replacement FY15Vehicle/Equipment Replacement FY16Vehicle/Equipment Replacement FY17Vehicle/Equipment Replacement FY18 Vehicle/Equipment Replacement Development of Mobile Apps Updated Automation of Cleanliness CCTV Phase2 2014~2018 Previous Years 537,573 3,723,710 919,464 2,066,976 92,310 291,800 46,000 0 936,, 31 114,000 4,197,000 4,228,333 6,084,221 3,914,300 0 0 0 0 0 50,000 34,440 250,000 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 0 0 0 0 0 60,000 0 0 0 0 0 0 4,644,00a 0 0 0 0 0 0 0 2014/15 a 0 0 0 0 0 0 0 0 60,000 0 0 a 0 0 0 0 4,257,aao 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 60,000 0 0 0 0 0 0 0 0 4,231,000 0 0 0 0 0 2016/17 0 0 0 0 0 0 ·:;;i:. i;i!i/W:r-tttf;9; ., 0 0 0 0 0 0 0 0 0 0 0 0 0 4,325,000 0 nmm~~~~;oog; 0 0 0 \\miamibeach328\EdenReports\Reportslcmb\PA\Capital Budget By Program Spread.rpl 2017118 0 0 0 0 0 0 I) 0 0 0 0 0 0 a 0 0 0 0 0 0 0 4,031,000 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 Page 4 of 20 8/30/2013 9:00.31 Total 537,573 3,723,710 919,484 2,066,976 1,415,076 125,000 92,310 291,800 46,000 180,000 936,131 114,000 4,197,000 4,228,333 6,a84,221 3,914,300 4,644,000 4,257,000 4,231,000 4,325,000 4,031,000 ~i!' m~~~~(i~s:~~ sa,ooo 34,440 250,000 ...... ...... m -PROJECT pgccctvgar eqcl1cprvh pgcpayd1sp pgcmstmph5 pgcmstmph6 pgcmstmph7 pgcpayfoot eqcrevcep1 eqcrevcep2 eqcrevcep3 eqchandrrc eqcmbpdode eqcsynevns PROGRAM Closed Circuit Television System L1cense Plate Recognition -Vehicle/Hand Master Meter Phase II Master Meter Phase V Master Meter Phase VI Master Meter Phase VII Pay on Foot (POF) Machines Revenue Control Eq p Phase I Revenue Control Eqp Phase II Revenue Control Eqp Phase Ill Cityw1de Electronic Timekeeping MBPD Off-Duty Employment Software Symantec Ent Vault for Network Storage eneral Public Buildings pfcbuilrev Second Floor Renovation-Building Dept. pfm53restr 53rd Street Restrooms pfs6strest 6th Street Restrooms pfc777bu11 777 Building Renovation pkcbassph2 Bass Museum Interior Space Expansion pfcbrorpay Beachfront Restrooms Repayment fsmfireno2 Fire Station 2/Hose Tower pfmpkmaint Parks Maintenance Facility pfspropfac Property Management Facility pfmpwsyard Public Works Facility pfcfs2anex Fire Station #2 Training Annex pknnsospmf NSOP Beacll Maint Facility 2014-2018 Previous Years 957,223 350,000 7,395,850 0 0 0 2,236,538 494,000 0 0 43,405 60,000 206,713 827,190 830,882 278,000 0 0 13,272,721 933,722 6,376,577 2.880,173 82,000 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 1,582,000 1,000,000 1,000,000 0 0 340,000 0 :; ~;:~;1221@9 0 0 0 0 0 0 a 3,750,000 0 0 0 0 0 0 0 2014115 0 0 0 0 0 0 0 0 0 389,000 .1'))1'!1,~9; 0 0 0 0 0 0 0 3,750,000 0 0 965,000 0 0 500,000 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 . "" ""', . , >JI: ~~lii~~ftH~!t:H*' ,QJJ•l•I•l Ml•&lltl•I•I Future 0 0 0 0 0 0 0 0 0 a 0 0 0 !Hl ai ~ii ~.m;:-rr,;:~~.~~~,~ •• 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 2,745,000 !mll~t~r•«~~' \\miamibeacll3281EdenReports1Reporls\cmbiPAICapital Budget By Program Spread.rpt Page 5 of 20 8/30/2013 9"00 31 Total 957,223 350,000 7,395,850 1,582,000 1,000,000 1,000,000 2,236,538 494,000 340,000 389.000 ,;;;, "~~;~~;6~1 43,405 60,000 41,150 57,795,701 206,713 827,190 830,882 278,000 7,500,000 0 13,272,721 1,898,722 6,376,577 2,880,173 liH!lm;,~L~~itm4;2s$ 582,000 2,745,000 '~~~}; !Hi~,~~~l45:0ug; lD PROJECT PROGRAM ~;:&~part~~~~~~~~ pfswretrof Hazard Mitigation VVind Retrofit 11 HM·2Y· Plll:!lie W#(I(S•',;:., .•... : · •· : .... ;;•'•·• pfs555adrs pfscllight pfssshoreg olf Courses pknnsgcfen 555 17th Street Building Renovations Colony Theater Stage Lighting Retro Fit S Shore Comm Center {County G.O.) NSGC Aluminum Picket Security Fence nformation Technology eqrppermac eqcprojdox eqcautocca eqcmarpatr eqccompeqp Bldg Dev Process Ent System Projectdox Electronic Plan Rev Software City Commission Agenda Automation Radio Station/TV Upgrade Replace Macintosh Computers/Cameras 2014-2018 Previous Years 690.491 47,339 65,000 74,925 1,600,000 547,000 0 0 106,385 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 2014/15 0 0 0 0 0 0 0 0 0 0 ::~~·~::~:r~:;i~~;~' :;~j ~.;=:::f-ir~ ~JE~~Pi: ifJK•l•l•l ·I ··l'.li. 0 0 34,000 52,000 0 0 0 0 0 0 2015/16 a 0 a 0 0 n;:t r~ri.;tH.i~mMlirg; •• 0 0 0 0 0 2016/17 0 0 0 0 ~~~~ii:~.~~ i~1~~t~.!~ :hP~ .] 0 0 0 0 0 0 \\miamibeach328\EdenReports\Reportslcmb\PA\Capital8udget By Program Spread rpt 2017/18 0 0 0 0 0 f[qf~:n~1~ 1llil~J~ :~ j: r~ ~ .) 0 0 0 0 0 Future 0 0 0 0 0 ~W~1~ !~ ;:~ ~~~llf'ifl~ i~ ;g~ •• 0 0 0 0 0 Page 6 of 20 813al201 3 9 00 31 Total 690,491 690,491 47,339 65,000 500,000 38,700,808 74,925 1,600,000 547,000 34,000 52,000 106,385 ...... c,g m PROJECT eqcrecima2 eqctylcash Flte._ eqctargsol PROGRAM Records Imaging Phase 2 Tyler Cashiering Target Solutions f'ie~M~n!l9~t~!i~~.r;~··EE~£:'' eqcavlsipa AVL Program Implementation eqcvelfffe Auto Transfer Benefits Data eqcrec1mag Records Imaging-Human Resources eqcworkflo VVorkflow ProceSsing eqcgapanal Gap Analysis of ERP System eqcinfocom Info & Comm Tech Contingency eqcmtervr Interactive Voice Response (IVR) eqclogmgmt Log Management for PCI-DSS Complianc eqcrecima3 Records Imaging 3/Cieanliness Assessmt eqcautogmo Auto of Green spc Mgnt Opsl Conduit U~ eqcewarer RecWare Recreation Software to ActiveN< eqcmobcomp 50 Additional Mobile Computers ackie Gleason Theater pfsjackiet pfstopaada Monuments pkcobelisk pkcobeliss Jackie Gleason Theater Life Safety TOPA ADA and Interior Renovations 28th St. Obelisk Monument Restoration 28th Street Obelisk Stabilization 2014-2018 Previous Years 25,557 0 0 18,000 57,490 50,000 0 575.424 295,186 80,500 29,268 a 29,550 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 0 69,000 . ; H i ~~~!l.OO 32.000 a 0 0 50,000 0 0 0 0 26,aoo 0 205,000 2014115 0 0 a 0 a 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016117 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 lt'bWTI _ ... ...._.~ .... ...._.... •J •• • .. 953,700 4,a56,772 0 381,780 0 0 m~.~~ i iji:: i:: t·::i;.;~;· k~iP~ I 0 Q 0 0 0 0 0 Q a:JiU!! ~!~! ni;: ~1 0 0 0 Q j~~~i~~1 !:i i~ !~flt~~f~lftt i ,j 0 0 \lmiamibeach328\EdenReports\Reports'cmbiPA\Capital Budget By Program Spread.rp/ 2017118 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 o: 0 0 0 0 0 0 0 0 a a 0 0 0 .JW·~r;:~;"_~I~HM~Jff~f ,j 0 0 742,000 0 Page 7 of 20 813012013 9:00.31 Total 25,557 69,000 94;5~7 25,000 >25,011~ ., 32,000 18,000 57,490 50,000 .· .• :;:];_1'25,490 50,000 575,424 295,186 80,500 29.268 ~: m~'£k~ ~-oa~;szs· 26,aaa 29,55a 205,ooa 953,700 4,058,772 5,012,472 742,000 381,760 00 0 lD PROJECT pkslountan pkccar1mem pkspalmfou pkmpinefou pknpolopst pkcgreatsm PROGRAM Alton Road Fountain @ 20th Street Carl Fisher Memorial Monument Palm Island Founta1n Pine Tree Fountain Polo Player Statue The Great Spirit Monument pkswatrest Water Tower Restoration Star Island pkswwarmem Wor1d War Memorial 2014-2018 Previous Years 0 0 0 0 0 0 a a fifqpeft,jM~~i'#!'!Jl.l!t:'iJi'~fr. · . ';; ;:JiiA~"'i; .,~ iil1'i~~~i''"•·r~Mi pksflagmsi Flagler Monument Solar Illumination Parking pgmsheavep Sheridan Ave Prking 28th Str & Pine Tree 0 ~j~~~j~ ~·~ :~ ~·~~~;;:; ~;i: ~ :/0~ I:Jf® ,l:iR'f;il] 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 a 10a,ooo 0 0 0 89,000 2014/15 a 0 0 a a 0 0 0 0 :,m,:,:;t~~~~g9! . J~l H : ;H:!~ ...... ~l~=F,·a1~1~~~i ·• 204,aoo 0 2015/16 0 0 0 0 0 0 0 0 0 a 2016/17 0 a a 0 0 0 a a 0 0 2017/18 0 0 0 0 0 0 Future 279,000 173,000 100,000 118,aao a 64,ooa Page 8 of20 8/30/2013 9.00.31 Total 279,00a 173.000 100,000 118,000 1ao.aao 64,aoo 0 593,00a 593,000 0 62,00a 62,000 0 0 ·· •:;.iz.~i:Jiij~; ;t:lll~~t'~.61~.:1~o· 0 0 89,oao s.s.!~AA 2,701,780 pwnwbdpken West Bay Drive Parking Enhancements 0 0 0 0 a 0 2a4,aao 120,000 Parking Garages pgc17stefr pgn72sppkg pgmculcamp pgmculcii pgsmpmpkre pgnnbparkg pgssbpar1kg pgmsunharg pgmsunrobn pgspotrepy pgs17garrnt pgm42garrnt 17th Street Garage East Facade Retail 72nd Street Park & Par1king Structure Collins Park Parking Garage Cultural Campus Parking Garage II Multi-Purpose Pking Facility Remediation North Beach Parking Garage South Beach Parking Garage Sunset Harbor I Purdy Ave Garage Sunset Harbor Garage Contractor Portion 5 St & Alton Rd Joint Venture Repayment Maint-17th St Park1ng Garage 10 Maint-17th St Parking Garage 09 Maint-42 St. Parking Garage 09 ~ll~~·ti~~1f~1~~~;p: mi~:Jr~~if~~~~~~: i~~if:I;r;:~~f~~;-~l~~~;~~· ~l~;~~~i!~l~;;;~~~~~:~1;19~ !lmm~~m~rm~[~f~~ ~g~,~~I1~~~9i~~~t~~~ 11111111111111•11 B•tltffUJ t I 0 0 13,479,271 a 700,aoo 0 0 20,468,435 0 120,000 414,000 235,000 240,000 0 a 12,242,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 _.J II I] 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 2,5oo,ooa 0 14,500,000 0 0 0 12,400' 000 0 0 0 25,000,aoo 0 25,000,000 o a a a i'nlllt!f.'!~l9Ml 0 0 0 a 0 0 0 0 0 l\mia:mibeach328\EdenReporls\Reports\cmbiPA\Capital Budget By Program Sprea:d.rpt 2,500,aoo 14,500,aaa 25,721,271 12,400,000 700,000 25,000,aoo 25,aao,oao 20,468,435 a 120,aoa 414,aao 235,000 240,000 00 ~ lD PROJECT PROGRAM pgs7garamt Maint-7th St. Parking Garage 09 Pr~pery:Manag$:1ili!lt~I:, • pgm42stpg Maint-42nd St Park1ng Garage 10 pkmnwsgara Parking Lots pgm42royal pgsodsurfl pgcprefgar pgsmesurfl pgSJasurfl pgsnlsurfl pgs16surfl pgslxsurfl pgs09surfl pgs10surfl pgscasurfl pgn53surfl pgnnsyclsl pgnsl24bsl pgn69surfl pgnbdsurfl pgnsl26c79 pgnsl26d83 pgs06surfl pgmslwesta pgs1 9surfl pgm40surfl pgn71surfl pgccolln84 pgsmisurfl pgmslp48st Parks Pennsylvania (New World Symphony) Ga Parking Lot 68 lmpro-42 & Royal Palm Penrods @ 1 Ocean Dr Preferred Lot Parking Garage Surface Lot 1 OC 1662 Meridian Ave Surface Lot 1 OD Jefferson Ave Surface Lot 1 OF S Lincoln Ln. & Meridian Surface Lot 1 OG 1620 Michigan Avenue Surface Lot 1ax 1663 Lenox Avenue Surface Lot 12X@ 9th St & Washington Surface Lot 13X@ 10th St & Washington Surface Lot 17X Collins Ave & 13 St Surface Lot 198 @ Collins & 53rd St. Surface Lot 22X N Shore Youth Center Surface Lot 248 971 71 Street Surface Lot 24C 6972 Bay Drive Surface Lot 25X 7061 Bonita Drive Surface Lot 26-C (P-1 07) Collins and 79 Surface Lot 26-D Collins and 83 (P-109) Surface Lot 28 Meridian Ave and 6 St Surface Lot 40 West Ave & 16 St Surface Lot5H 1901 Meridian Ave Surface Lot 8H 4001 Prairie Ave Surface Lot 9E@ Harding Ave-71 St-EaE Surface Lot at Coll1ns & 84 St Surface Lot Michigan Lot Surface Lot P48 Bass Museum Lot 2014-2018 Previous Years 1,383,300 1,441,600 0 0 0 0 0 0 190,000 358,000 443,08a i,669,50a 381,6aO 0 323,300 127,200 0 0 0 556,500 0 556,500 290,000 768,500 0 220,000 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 0 0 0 0 0 0 0 a 14,oao 0 11,000 0 0 189,000 0 0 0 0 245,000 0 0 0 0 0 0 0 2014/15 0 0 ::f~if.1.i .... 0 0 0 1 ,392,oao 557,000 3a2,000 175,000 957,000 0 0 0 0 0 0 0 0 0 0 0 a 239,oao 0 0 0 1,272,000 2015/16 a 0 ~2i .i;l~ :::j:j::: ; ~~~ 0 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 0 0 0 0 a 0 0 0 0 2016/17 0 0 f;rm~~~~~~~f~~ ., 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 a 0 0 0 0 0 0 0 0 \lmiamibeach3281EdenReportsiReports\c:mbiPA\Capit<JI Budget By Program Spread rpt 2017/18 Future 0 0 0 0 :~~: :;~:::~;:;j 1 WfJM9tJtWt) 0 0 a 0 0 0 0 0 0 70,000,000 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 798,000 0 880,000 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 jjj;Jtii!n9~. -.;u&uu.o.o.c PfWIWPJ Page 9 of 20 8/30/2013 9:00.31 Total 36a,aoo ;:;: ';t:i~ii1i;~~.ooo· 245,aoa ;; ;,; :; . 245,000 17,a85, 135 il~§;J,i:,i[~i'?iiDI55;1:15 lflf:l•iiJI 1,383,3ao 1,441,600 70,000,000 1,392,000 557,000 302,000 175,000 957,000 204,000 358,000 454,080 1,669,500 381,600 189,000 323,300 127,200 79B,oao 880,000 245,000 556,500 239,000 556,500 290,000 768,500 1,272,000 220,000 III!Htl§il~~llll« 85,740,080 00 N lD PROJECT pknbandshe pksflamgob pkmmussprk pkmrakowsr pkmrakowyc pkssppreme plssptpier PROGRAM Band Shell Master Plan lmprov Flamingo Park Muss Park Scott Rakow Youlh Center-Ice Rink Mec Scott Rakow Youth Center Phase II South Pointe Park Remediation South Pointe Pier e~r~~~~lition:m~~:~~~:l:!ii:l:!!:~:!:·'.··· pkcdicavel 7300 Dickens Ave Uscape-lrrigation Sys pknallpred Allison Park Redesign pknaltospk Altos Del Mar Park pkcbluempl Blueways Master Plan pfnskatepk City of Miami Beach Skatepark pkncollave pkmcollaum pkncrespip pkcplayph2 pxnfairpar pxmfisherp pksartturf pksflamvac pksflamloc pksflamtnk pksflambbs pkcinsfpar pkmlagortl pkslkpanis pkctenncrt pknnipfltc pkrmsptlss pknnbbouts pknnsospdp pknnsptcrt pknnsgcphg pknfitcirc pknnspycfc pknpvientp pknpvimpp1 pkmpinedog pkcpolopge pxmpolosfr pkcumbrela Collins Ave Street-Ends (26th-42nd) IR Collins Avenue Medians (41st To 60th Sir CreSpi Park Field Renovation CW Playgrounds, Tot lots & Shade PH 2 Fairway Park Install. Black Alum. Fence Fisher Pk Irrigation System Restoration Flamingo Park Art Turf Softball & Soccer Flamingo Pank Madvac System Flamingo Park Pool New Lockers Flamingo Park Tnack Resurfacing Flmgo Pk Baseball Stdm Scoreboard Install Add. St Furniture within Parks La Gorce Pk New Tot Lot & Safety Surfao Lake Pancoasl Neighborhood Irrigation New Tennis Courts at Par 3 Golf Course Normandy Isle Park-Fitness Circuit Normandy Shores Park Fitness Circuit North Beach Bump Outs (84) North Shore Open Space Park-Dog Prk A North Shore Park Tennis Court Rst NSGC Perimeter Hedge NSOSP Replacement Fitness Circuit/Trail NSPYC-Fitness Center Refurbishment Park View Island-Entrance Planting Park View Isle -Mim Playground Pinetree Dog Park Expans1on Polo Park Playground Renovation Polo Park Sport Field Restoration Pool umb Normandy lsle,Fiamingo,Scolt F 2014-2018 Previous Years 2,335,357 13,731,539 450,629 1,242,421 6,343,928 5,664,680 8,270,920 ;wl,ti!'i~:6~~:r~ 0 0 2,900,000 0 400,000 0 0 66,500 250,000 80,000 49,800 0 37,570 a 50,000 0 130,000 0 0 300,000 0 135,500 0 91,875 0 0 99,000 0 0 0 a 146,500 132,557 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 628,000 2,486,000 0 367,000 0 0 0 0 0 0 40,ooa 0 121,000 0 a a a 0 0 0 0 0 25,000 0 0 47,aoo 0 0 0 220,000 0 33,000 78,000 0 73,000 0 0 0 0 0 0 2014/15 a a 0 0 0 0 0 0 0 0 0 0 a a a 0 0 a a 0 a 0 0 0 0 0 0 0 0 0 0 0 a a a 0 0 0 a a 0 2015/16 0 0 0 0 0 0 0 a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 a a 0 0 250,000 0 0 0 0 2016/17 0 0 0 0 0 0 a 0 a a a 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a a 0 0 0 0 0 \lmiamibeacll328\EdenReports\Reports\c;mbiPA \Capital Budget By Program Spread. rpf 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 a 0 a Future 0 a a a a 0 0 37,000 214,000 0 0 0 0 26,000 0 0 0 0 800,000 0 25,000 0 0 a 62,00a 0 a 112,oaa a 0 0 0 0 a 0 129,000 0 106,000 0 0 30,000 Page 10 of 20 8/30/2013 9 00.31 Total 2,963,357 16,217,539 450,629 1,609,421 6,343,928 5 664,680 8,27a,92a :nnE.t1~20;474: 37,000 214,000 2,900,000 40,000 400,000 121,000 26,000 88,500 250,000 80,000 49,800 800,000 37,570 25,000 50,000 25,000 130,000 62,000 47,000 300,000 112,000 135,500 22a,ooa 91,875 33,000 78,000 99,000 73,000 129,aaa 250,aao 1a6,000 146,500 132,557 30,000 00 w m PROJECT pkcpaintpf pknbasknip pknrueveno pkssppplfn pknstillsf pkmsunisle pkntatumub pkswashdg2 pfcbeachsh encduneres pkcmgpsoil pkmmusspkg pkcmpkayak pkmcolpuar PROGRAM Repaint!Repair of North End Parks Fence Resurfacing/Rebuilding Basketball Courts Rue VendomeiBiarritz Dr Park & Garden South Pointe Park-Playground Fence Stillwater Pk Sports F1eld Lcape & lrri Sunset Islands Neighborhoods/Park Tatum Pk Canst 2 Outdoor Sand Vol Ieyba Washington Ave Dog Park Surfacing Beach Shower Replacement & Renovatio Citywide Dune Restoration & Enhanceme Maurice Gibb Soil Remediation Muss Park Green space Expansion/Chase Muss Park Kayak Launch Maze Project 21 St & Collins Avenue Renewal and Replacement rrs777bren rrs777rere rrs777hvac rrsanchors rrsfire1vp rrsf1re1wr rrccontg10 pfshzrdgrt rrmmbgcptb rrnopenspp rrspolibvp rrspolicfr rrcswipool rrssouthef rrspoli911 777 Building-Renovation 777 Building-Restroom Renovation-Th 777 Building HVAC Replacement Anchor Shops Fire System Replacement Fire Station 1 Vanous ProJects Fire Station 1 Window replacement FY 2009-2010 R/R Contingency Hazard Mitigation Grant-Wind Retrofrt M1ami Beach Golf Course Clubhouse-Pai North Shore Open Space Park Pavilion Police Building Various Projects Police Station Building-Firing Range Ven Scott Rakow & North Shore Swimming Pc South Shr Community Center-Exhaust F Fire Stations-911 Alerting System Rep!, CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Previous Years 0 0 0 184,000 115,450 120,000 90,751 0 iJ,i:i:ii:i~1~g,jJ:sci~· 35,000 433,633 0 663,428 204,750 2013/14 115,000 55,000 26,000 0 0 0 0 a 0 70,000 0 25o,ooo a ~~~!ilii.~!~~P!i!l ~t'!i!&~¥:21iii!:•;ii:litt IS.t&ZJ.f.J ·1~-f,J•J•l•J •J.prwwt ..... ~·1{111!1] 247,666 78,206 259,6ao 75,845 337,943 277,529 9,285 686,734 36,792 150,000 605,096 370,000 86,460 22,533 173,500 0 0 0 0 0 0 0 0 a 0 0 0 0 0 a 2014115 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 a 2015116 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 a 0 0 0 \\miamibeach3281EoonReportsiReports\cmb\PAICapital Budget By Program Spread.rpt 2017118 0 0 0 0 0 0 0 0 0 a a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 600,000 0 0 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 Page 11 of 20 6130/2013 9;00,31 Total 115,000 55,000 26,000 184,000 115,450 120,000 90,751 66,000 35,000 433,633 670,000 663,428 204,750 : 1n~·;:i:i':2;o()s;a11• 250,aoo i'iifi~Rt!,Pot)-247,666 78,206 259,600 75,845 337,943 277,529 9,285 686,734 36,792 15a,ooo 605,098 370,000 86,460 22,533 173,500 00 ~ m PROJECT rrs12extdr rrs13extgb rrs13stpga rrs13conpr rrs13stpge rrs17strpc rrs17stgar rrs17sterp rrs21stsha rrm21recct rrm21strcr rrn43stgar rm42stgar rrn44stgar rrs555hvac rrs555ele2 rrs555edor rrs555exwr rrs555irfd rrs555elec rrcwindret rrs7771wck rrs777extd rrs777rest rrs7elevrp rrs7stgarf rrs7strpnt rrccommacr rrsanc:acrp rrsanchelr rrsanchrep rrsancsrfr mmbassebb rrrnbassext rrrnbassmg r rrmbasshpr rrmbasshvc rrmbassher rrmbassmir rrmbasslci rrmbasswsp PROGRAM 12th St Parking Grge Ext Door Rpi-R&R 13th St Parking Grge Ext Glass Block-R&I 13th Street Parking Gara Fire Alarm -R&R 13th Street Parking Garage Concrete Pav 13th Street Parking Garage Elevator-R&R 17th St Parking Gar Spa I ling Cone -R&R 17th St. Garage Perimeter Light Replacerr 17th Street Parking Garage Elevators 21St Community Center-Ceiling and Light 21st Recreation Center Electrical Servic 21st St. Recreation Center Repairs and R 42nd St. Garage Elevator Replacement 42nd St. Garage Fire Alarm System Repl< 42nd St. Garage HVAC Replacement 555 Bldg HVAC Upgrade and Replaceme1 555 Building Electrical Upgrades 555 Building Exterior Doors Replacement 555 Building Exterior Wall Repairs 555 Building Install Recirculation fans 555 Building Ma1n Electrical Service Rep 555, 777, 21st Rec Center Wind Retront 777 Bldg renovation 777 Building Exterior Doors Replacement 777 Building Restroom Renovations 7th St Parking Grge Replace Elev -R&R 7th St. Garage Fire Alarm System Replao 7th Street Parking Garage Renovation NC Replacement Communication Sites Anchor Garage AJC Replacement -R&R Anchor Garage Elevator Replcmnt -R&R Anchor Garage Repair and Upkept Anchor Garage Roof Replcmnt -R&R Bass Museum Electrical Breaker Box Rep Bass Museum Exterior Ughting Replacerr Bass Museum Generator Replacement Bass Museum Heat Pump Replacement Bass Museum HVAC Replacement Bass Museum Hydraulic Elevator Replace Bass Museum Insulation Replacement Bass Museum L1ght Controls and lnstrumo Bass Museum 'M!ather Seal & Paint -R&F 2014-2018 Previous Years 53,197 69,378 46,580 126,655 184,800 86,295 49,016 0 53,738 63,133 118,259 865,645 51,087 28,538 90,365 55,492 55,098 0 0 41,685 591,462 0 0 0 236,500 51,087 0 0 86,020 357,995 0 95,645 38,968 42,308 51,779 59,225 84,456 66,127 27,911 57,070 27,478 rrnbctextr Byron Carlyle Theater Exterior and Roof 0 rrsbyronac Byron/Carlyle Replacement of Lobby AJC 82,500 rrsbyronsh Byron/Carlyle Replacement of Stage and 132,000 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 0 0 0 0 0 0 0 876,000 0 0 0 0 0 0 0 0 0 39,000 79,000 0 0 33,000 25,000 25,000 0 0 1,900,000 40,000 0 0 220,000 0 0 0 0 0 0 0 0 0 0 80,000 0 0 2014115 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \lmiamibeach3281EdenReporlsiReporls\cmbiPA\Capifal Budget By Program Spreadrpt 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 12 of 20 8/30/2013 9:00.31 Total 53,197 69,378 46,580 126,655 184,800 86,295 49,016 876,000 53,738 63,133 118,259 865,645 51,087 28,538 90,365 55,492 55,098 39,000 79,000 41,685 591,462 33,000 25,000 25,000 236,500 51,087 1,900,000 40,000 86,020 357,995 220,000 95,645 38,968 42,308 51,779 59,225 84,456 66,127 27,911 57,070 27,478 80,000 82,500 132,000 00 U'l lD PROJECT rrccarlccl rrcc:fcrgds rrccfchrfr rrscityeup rrscityere rrsc1tyeme rrscitycas rrschcarpr rrscityctv rrscityele rrschemels rrschfires rrscityfsp rrscityhus rrscityvdt rrscitychr rrscityhsd rrscityelu rrscitypai rrscolorcc rrscolthep rrscolormr rrscitydah rrsfillelr rrsfire3fa rrsfire3od rrmfire2rr rrsfire1ed rrsfire1 rr rrcfir1 crp rrsfir1elr rrcexhfans rrsfir1fir rrsfirgenr rrsfiresac rrsfire2rr rrsfrre3rr rrcfir3crp rrcfs3extp rrsfir3mrr rrsfir3plr rrsflahvac rrsflampol rrsfleets2 PROGRAM Carl Fisher Clubhouse Exterior Window Carl Fisher Clubhouse Replace Gutter-R8 Carl Fisher Clubhouse Roof Replcmnt -RI City Hall -Electrical Upgrades City Hall -Elevator Renovation C1ty Hall Bldg Renov & Elec Main Elevato City Hall Card Access System Replaceme C1ty Hall Carpet Replacement C1ty Hall CCTV Security System Replacer City Hall Elevator Repa1r City Hall Emergency Lighting Syslem City Hall Fire Alarm System City Hall Fire Supression Pump Replacerr City Hall Halon Upgrade and Service Elev City Hall High Voltage Distribution Repa City Hall restroom renovation. City Hall Storefront Door Assembly Repla City Hall-Electrical Upgrades City Hall-Repaint Building Colony Theater Condenser Coils Replace Colony Theater Ext Water Seal & Paint Colony Theater Roof Maintanace Doors & Hardware Fillmore Exterior Lighting Replaoemenl Fire Station 3 -Fire Alarm System Upgr Fire Station 3-Interior Overhead Door Fire Station# 2 Support Building-Roof Fire Station 1 -Interior and Exterior D Fire Station 1-Restroom Renovation-Fire Station 1 Carpet Replacement Fire Station 1 Electrical Replacement Fire Station 1 Exhaust Fans Fire Station 1 Floor Replacement Fire Station 1 Generator Replacement Fire Station 1 HVAC Replacement Fire Station 2 Reroof Fire Station 3 -Restroom Renovation Fire Stat1on 3 Carpet Replacement Fire Station 3 Exterior and Painting Fire Station 3 Main Restroom Renovation Fire Station 3 Parking Lot Resurface Flamingo Par1<. Pool HVAC Upgrade Flamingo Pool Lap Pool Renewal Fleet Mangement Shop 2 Building Exhau! 2014-2018 Previous Years 53,720 25,795 105,600 50,000 175,000 88,745 88,460 31,075 118,944 238,700 353,650 314,325 32,175 143,484 27,500 42,000 37.101 353,772 83,695 0 71,500 0 34.650 27,390 92,015 145,225 179,732 131,365 93,668 0 0 44,590 0 98,450 49,500 184,800 106,067 0 0 0 0 75,075 93,500 46,787 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40,000 0 27.000 0 0 0 a a 0 0 31,oao 69,oao 0 138,000 0 0 0 0 44,000 62,000 28,000 54,000 a 0 0 2014/15 0 a 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 a 0 2015/16 0 0 0 0 0 a 0 a 0 0 a 0 a a 0 0 a 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 2016(17 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 0 \\miamibeach3281EdenReports\Reports\cmbiPA\Capital Budget By Program Spread.rpt 2017118 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 Page 13 of 20 8/3012013 9•00 31 Total 53,720 25,795 105,600 50,000 175,000 88,745 88,480 31,075 118,944 238.700 353,650 314,325 32,175 143,484 27,500 42,000 37,101 353,772 83,695 40,000 71,500 27,000 34,650 27,390 92,015 145,225 179,732 131,365 93,668 31,000 69,000 44.590 138,000 98,450 49,500 184,800 106,067 44.000 62,000 28,000 54,000 75,075 93,50a 46,787 00 en m PROJECT rrsfieetec rrsfieetac rrsfieetes rrsfleetrf rrsfleetsb rro::ontg 1 1 rro::ontg08 rrccontncy rrcgardenc rrshchtrrp rrshchelev rrsfl1duct rrsf11 hvac rrsf12hvac rrsfl3hvac rrslincmal rrslincmfp rrslincupl rrsemergen rrmmbgolcr rrmmcbemlr rrmmcbexcr rrmmcbfasr rrmmiamicb rrmmcbwdre rrnmusswdu rrnnsycrdf rrnnorfhyc rrnnsychdr rrnnsycrrp rrspolihef rrspolida rrspolipbp rrspolicpr rrspoliacr rrspoliada rrspolipwr rrspolifc2 rrspolifc3 rrspolicfc rrspsthvac rrspoliirf rrspolirfr rrcpwmfewr 2014-2018 PROGRAM Previous Years Fleet Mangement Shop 2 HVAC Electrical 79,592 Fleet Mangement Shop 2 HVAC Repair 29,368 Fleet Mngmt Office Electrical Serv -R&R 45,816 Fleet Mngmt Recirculation Fan -R&R 36,988 Fleet/Sanitation Fire Alarm System Repl 85,800 FY 11 Contingency 74,196 FY 2007-2008 RIR Contingency 3,127 FY 2008-2009 R/R Contingency 374,642 Garden Center Lighting Fixtures and Wiri 73,725 Historic City Hall T1le Roof Replacement 53,647 Historical City Hall Elevator Renewal 269,500 HVAC Controls Replacement Fleet Shop 0 HVAC Ductwork Repair Fleet Shop 1 0 HVAC Ductwork Repair Fleet Shop 2 0 HVAC Ductwork Repair Fleet Shop 3 0 Lmcoln Rd. Mall Accent Lighting Replace 100,760 Lincoln Rd. Mall Fountain Pump, Landsca 62,315 Lincoln Road Uplighting Rplmnt -R&R 60,500 Marine Patrol Emergency Generator Miami Beach Golf Course Clubhouse Ca~ Miami City Ballet Emer Light Repl -R&R Miam1 C1ty Ballet ext Cncrte Rest -R&R Miami C1ty Ballet Fire Alarm Sys -R&R Miami City Ballet HVAC Replacement Miami City Ballet 'Window Replacement-R Muss/Tatum Parks Water Dis!. Upgrade North Shore Park Youth Resurfcng Floor~ North Shore Youth Center-NC & Duct R North Share Youth Center HVAC North Shore Youth Center Roof Replacerr Police Headquarters Elevators and Fire A Police HQ & Parking Garage-Fire Alarm R Police Pressure Booster Pump Replacem Police Slat Garage Concrete Paving Repl Police Station A/C Replacement Police Station ADA Acccmodalions Police Station Ext Painting Repair Police Station Floor Covering Phase 2 Police Station Floor Covering Phase 3 Police Station Floor Covering Replacemnl Police Station HVAC Replacement and Dt Police station restrom exhaust replace Pollee Stat1on Roof Replacement Public Works Maint. Facility Exterior \Ni 64,515 52,635 52,663 50,675 295,260 534,358 813,491 0 25,600 94,183 97,130 54,958 458,798 240,732 0 0 0 0 0 0 0 71,500 147,675 0 0 65.522 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 0 0 0 0 0 0 0 0 42,000 30,000 26,000 56,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 35,000 423,000 45,000 39,000 111,000 199,000 149,000 0 0 40,000 167,000 0 2014115 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l\miamibeach3281EdenReports\Reportslcmb\PA\Capital Budget By Program Sproad.rpt 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 14 of 20 8/30/2013 9•00 31 Total 79,592 29,368 45,816 36,988 85,800 74,196 3,127 374,642 73,725 53,647 269,500 42,000 30,000 26,000 56,000 100,760 62,315 6a,500 64,515 52,635 52,863 50,875 295,260 534,358 86,491 0 25,600 94,183 97,130 54.958 458,798 240,732 35,000 423,000 45,000 39,000 111,000 199,000 149,000 71,500 147,675 40,000 167,000 85,522 00 ........ CITY OF MIAMI BEACH Page 15 of 2a lD 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM 8130/2013 9:00.31 PROJECT rrcpwmfgrp rrcfsroofr rrnnsycewr rrmsrycacc rrmsrycsbr rrsssccerp rrsssccflr rrssanreac rrssanextp rrmscottyc rrssouthc2 rrssouthrr rrssouthcc rrsssouths rrssouthac rrssshccvp rrsssccidr eawalls enmbotancc ensflamisw encpinetre ennindcrsw enssearpfm pwcseawall ensbayrdsw ensbiscbse pwndaveshr enmindcrkg enslinccsw ennmusspsw encwtrdred ensshanews enmjccswll PROGRAM Public Works Maint. Facility Generator R Replace Fire Support Service Bldg Roof Replace North Shore Yth Ctr Ext \Nindow Replace Scott Rakow Yth Ctr NC Control: Replace Scott Rakow Yth Ctr Support Be< Replace South Shore Comm Ctr Elevator Replace South Shore Community Ctr Floc Sanitation Replace NC -R&R Sanitation Reseal/ Paint Exterior -R&R Scott Rakow Youth Center--Replace Coc South Shore CC Emergency System South Shore Community Center-Roof RE South Shore Community Center-Replac South Shore Community Center Emergen South Shore Community Center HVAC RE South Shore Community Center Various F South Shore Community Ctr Interior Door: Seawall-Botanical Card/Collins Canal Cor Seawall-Flamingo Drive Rehabilitation Seawall-Pine Tree Pk Shoreline Rest lnd1an Creek Park Seawall Seawall Repair-Fleet Management Seawall Repairs Seawall-Bay Road Rehabilitation Seawall-Biscayne Bay St End Enh Phil Seawaii-DickensAv Shoreline & Bike Pan Seawall-Indian Creek Greenway Seawall-Lincoln Court Rehabilitation Seawall-Muss Park Rehabilitation Seawall-Waterways Dredging Shane Watersport Seawall JCC Seawall Reimbusement Previous Years 195,314 0 0 0 0 a a 26,235 64,163 98,072 so,aoo 418,364 13a,748 59,180 343,301 284,014 0 1,208,662 322,487 0 0 1,877,082 400,000 0 2,235,262 592,75a 100,00a 0 674,000 105,954 0 0 l\miamibeach3281EdenReports\Reportslcmb\PAICapital Budget By Program Spread.rp! 2013114 0 11 a,ooa 40,000 25,000 50,000 173,oao 117,oaa 0 0 0 0 0 0 0 a 0 2014115 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 131,000 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 121,000 :. ':'1); t.1 0 a a 165,oao 87,oao 0 0 0 0 0 0 0 0 120.000 2015/16 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 a a .:i1i;;;;i:~t;';!1~i)r •• 0 0 0 1,166,000 0 0 0 0 0 0 0 0 a 2016/17 a 0 0 0 a 0 0 0 0 0 a a a 0 0 0 2017/18 0 0 0 0 0 0 0 0 0 0 a a a a a 0 Future a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 195,314 110.ooa 40,ooa 25,000 50,000 173,000 117,000 26,235 64,163 98,072 50,000 418,364 130,748 59,180 343.301 264,014 0 0 0 131,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 :::::;mJm:::,!~~J:Pl: , !H:!:Ili!:~fi~W@l :~~l!;jt;;~~~?1~;.g~~ 1111111111~·· ,, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 II 0 0 0 0 0 0 a 275,000 542,000 150,000 15,000.000 548.oaa 0 a 0 22,633,220 1,208,662 322,487 284,766 715,000 1,253,000 1,877,082 400,000 275,000 2,777.262 742,750 15,100,000 548,000 674,oaa 105,954 629,00a r'~I!.~;~~~llit?.il4a• 241,aOo 00 00 m PROJECT PROGRAM treet/Sidewalk/Streetscape Improvements CIP!Offlce: . rws17thstn rwmsunisla rwmbaysbpa rwrnbaysbpb rwrnbaysbpc rwmbal(sbpd rwnbsptrow rwscityctr rwscitylfe rwscchvb9b rwscollpar pksctrepay rwmconvctr trmdirsign rwsfirstsi rwmlagorce pwsledligt rwmlincoln rwslinwash rwnnomnisl rwnnomnis1 rwnnormsho rwnnorthsh rwmoceanft rwsislands rwssprdaiv rwsspdrmpl rwsstarisl rwsvencswy rwsvenebpc rwsvenebpb rwcirrmacc pkmnoptrrp pknnormsig rwnirraltr pksrestrwl 17th Street North lmprv Penn Av to wash Bayshore Neigh Sunset lsi 1 & 2 BPE Bayshore Neighborhood -Bid Pack A Bayshore Neighborhood -Bid Pack B Bayshore Neighborhood -Bid Pack C Bayshore Neighborhood -Bid Pack D Biscayne Point Neighborhood lmproveme CCHV Neigh. lmprov.-Historic Dist. BP9A City Center 9A Legal Fees City Center-Commercial Dis! BP9B Collins Park Ancillary Improvements Collins Pk!StreetscapeiRotunda Repaym~ Convention Center Lincoln Rd Connecton Directory Signs in the City Center ROW First Street Imp Alton & washington LaGorce Neighborhood Improvements LED Lighting Installation Lincoln Rd Between Collins & washingtor Lincoln Road Washington Av to Lenox AvE Nomnandy Isle Neighborhood lmprovemei Nomnandy Isle Neighborhood ROW Phas• Nomnandy Shores Neighborhood ROW PI North Shore Neighborhood Improvements Oceanfront Neighborhood Improvements Palm & Hibiscus Island Enhancement S Pointe Improvements-Ph 111-V South Pointe Drive Meidan Planters Star Island Enhancements Venetian Neigh -Causeway (Bid D) Venetian Neigh -Venetian Islands Venetian Neighborhood-Belle Isle Irrigation Sys MacArthur Cswy Repair/UP! Nautilus I Orchard Park Tree Replacemen Normandy/71 Street Welcome Sign & Sit€ Repair & Upgrade lrr Sys 2000-6300 Altar Restorative Tree \Nell Treatment Ph Ill CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Previous Years 2013114 2014115 2015116 2016117 7,800,963 l'i'D"W" 1] 0 9,058,417 28,947,718 8,959,747 5,470,024 7,529,338 22,900,399 17,458,464 0 13,209,842 4,000,000 0 0 108,268 0 13,409,272 1,054,790 2,516,583 0 14,493,003 1,396,215 270,073 14,165,944 9,360,714 13,392,646 20,084,837 0 1,737,961 2,827,000 16,716,435 0 0 50,000 0 0 0 0 0 1,260,000 (538,000) 0 0 (2,231 ,000) 350,000 326,000 0 0 0 0 435,000 0 0 0 0 0 0 0 (700,000) 0 0 (377,000) 120,000 (1 07,000) 0 0 0 0 0 692,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,420,000 0 0 10,000,000 0 0 0 0 0 0 0 0 0 0 0 0 ;:r~;L,i4:~;pg~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000,000 0 0 0 3,055,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \\miamibeach328\EdenReports\Reports\cmb\PA\Capital Budget By Program Spread.rpt 2017/18 Future I) 16,515,000 0 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 10,000,000 0 0 11,000,000 0 0 0 0 0 0 7,000,000 a 0 0 0 0 0 0 28,000 119,000 0 72,000 0 Page 16 of 20 813012013 9:00.31 Total 27,153,963 2,aoo,ooo 9,058,417 28,947,718 10,219,747 4,932,024 7,529,338 22,900,399 15,227,464 350,000 13,535,842 4,000,000 a 10,000,000 108.268 435.000 28,829,272 1,054.790 2,516,583 20,000,000 14,493,003 1,396,215 270,073 23,520,944 9,360,714 13,392,646 19,707,837 120,000 1,630,961 2,827,000 16,716,435 28,000 119,000 50,000 72,000 692,000 00 c,g CITY OF MIAMI BEACH til 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Previous Years RestorativeTreeWeii-2A 71 St-Collins/Boni 130,918 RestorativeTreeWeii-28-Collins/64-75 St 183,068 Restorati~eTreeWeii-2C-71St Bay D/Rue~ 85,432 Restorati~eTreeWeii-PH 3-washington Av 683,911 RestorativeTreeWeii-PH 4-0cean Drive 0 RestorativeTreeWeii-PH 5-4 1st S! 0 2013/14 0 0 0 0 690,000 0 pkctreeph2 pkctreph2b pkctreph2c pkctreeph3 pkctreeph4 pkctreeph5 pkctreeph6 RestorativeTreeWeii-PH 6-5 StAiton/Oce~ 202,987 0 f'•~:o!M~9'li~•.11; rwslincrmp rwm44midnb 4400 Middle North Bay Road pwc541rsfm 54m D1ameter Redundant Sewer Force M 74stcclave 75stcolave pwsalleres rwsalleywy rwcalleph2 rwsaltutly pwcastrprp trcboardrt rwscollavu pwcdhotspt pwcdhsfy14 pksfiam10g rwsftambpa rwsftambpc rwmlagpave rwmlightre pwslinclan pkslinrdft pkslinrdls utmroicken utnmrbyron rwnnbtcsti pwseucimpr rwcrowimp1 rwcrowim14 rwcrowim15 rwmprariea rwcmtceph2 rwcrowimp2 74 St from Collins to Carlyle Ave 75th St from Collins Ave to Dickens Ave Alleyway Restoration-Phase Ill Alleyway Res\oration Program Ph I Alleyway Restoration Program Ph II AHon Road Utilities from 5th to Mich Aluminum Streetlighting Pole Replacemer Boardwalk Repair and Restoration Collins Ave Utility from 5th To 15th St Drainage Hot Spots Drainage Hot Spots FY14 Flamingo 10g-6 Street ROW improvemen Flamingo Neighborhood -Bid Pack A Flamingo Neighborhood -Bid Pack C La Gorce Island (Street Pavement) La Gorce Island-Lighting, Trees. Mise Lincoln Rd landscapmg-Lenox to Wash. Lincoln Road Landscaping FY 13 Lincoln Road Mall ADA Pedestrian pathw. Milling & Resurf Dickens Ave 71 to 81 St Milling & Resurf-Byron Ave-71St to 87 Te North Beach Town Center Streetscape lm Reserve-Euclid Ave Imp at Lincoln Rd ROW Improvement Project ROW Improvement Project FY 14 ROW Improvement Project FY 15 ROW Improvements on Prairie Avenue ROW Maintenance-Phase II ROW Maintenance Project ~~'!:'~r~<~.~~~~'~$: 'i!it,r:n:t:s~;2;o~o. 140,627 0 85,000 85,000 412,500 2,360,000 330,000 3,705,407 200,000 304,825 982,986 2,659,373 0 9,201,399 9,395,452 6,151,087 0 66,376 150,000 150,000 87,500 742,984 294,398 0 416,821 4,186,499 0 0 592.074 371,190 1,585,000 0 990,000 0 0 0 0 0 0 0 0 0 0 1.000.000 0 0 0 283,000 0 0 0 0 0 0 0 69,000 0 230,000 0 0 0 0 \\miamibeach328\EdenReports\ReportslcmblPA\Capital Budget By Program Spread.rpt 2014115 0 0 0 0 0 489,000 0 0 6,600,000 0 0 0 0 0 0 0 0 a 0 0 0 0 0 3,311.000 0 0 0 0 0 0 0 0 0 0 330,000 0 0 0 2015116 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,900,000 10,636,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016117 0 0 0 0 0 0 0 0 a 0 0 0 a 0 0 0 a 0 0 0 0 8.9ao.ooa 10.636,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2017118 0 0 0 a a 0 0 0 a 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 Future 0 0 0 0 0 0 0 : ~1;t.~ll() 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,000,000 0 0 0 0 0 0 11,790,000 0 0 0 0 0 0 0 Page 17 of 20 8/30/2013 9:00 31 Total 130,918 183,068 85,432 683.911 690,000 489,000 202,987 13,62:p16 500,000 )ba;~O 140,627 7,590,000 85,000 85,000 412,500 2,360,000 330,000 3,705,407 200,000 304,825 982,986 2,659,373 1,000,000 9,201,399 27.195,452 27,423,087 12,594,000 66,376 150,000 150,000 87,500 742,984 294,398 11,790,000 485,821 4,186,499 230,000 330,000 592,074 371,190 1,585,000 (,0 0 ro PROJECT rwcstreetr rwnstnsisl pwssunhpav pwssunhari IW99UOISie rwsuplight pwcchlight rwswashspd rwswestrow 2014-2018 PROGRAM Previous Years Street Pavement Restoration 400,000 Streetlighting lmprov-North Shore Island 0 Sunset Harbor-Streets Pavement 0 Sunset Harbour Neighborhood lmprovem< 0 Sunset Islands 3&4 Enti)M'ay lmproveme1 465,599 Uplighting-5th Street (Lenox to Ocean Av 508,800 Washington Ave Cobra Head Lighting 0 Washington Ave South Po1nte Dr lmprov 594,675 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013114 0 544,000 0 761,000 0 0 40,oao 0 2014/15 0 0 0 1,549,000 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 West Avenue/Bay Road Improvements 5,078,269 0 0 18,558,000 0 i!iJljjj;ts~~q~~,*~•· .. r;:~.~i~1~mQ~; ~ ; i'J~1~1~~~!i ; :i;i~M~.'®9r · j'~i~§Jg~ Mft.G:CIJH ·f&UPI Wi@@l•t.Iel MjliQ•ltl•l MijJjiOOI@ ransit I Transportation rwnnimarp2 Normandy lsles-Marseille Lighting Phil trmmbwelmb Miami Beach Welcome Sign Repair trs16stops trcagnmpp2 encbaywlk2 encbaywk3a encbaywm3b encbaywalk enbchwalk2 pgcbikeprk pkcbicpph2 rwcbicpepr pwcbusstop rwccitywcr trcwayfind rwccrosswa rwccrospii rwccrpsph3 trcmbtrani enmbchwlk1 enmbchwlk2 16th St Operationallmprov/Enhancemen AGN Master Plan Update-Phase 2 Saywalk lt-10 Street to Southern Bndry Baywalk lilA-Monad Terr to West Ave Baywalk 1118-10 St to North of Floridian Baywalk Phase 1 Beachwalk II Bicycle Parl<.ing -Phase I Bicycle Parking Phase II Bicycle Pedestrian Projects Citywide Bus Stop Improvements City W Curb Ramp lnstatlation/Maint Citywide Wayfinding Signage System Crosswalks Crosswalks-Phase II Crosswalks-Phase Ill Miami Beach Trans Improvement Study Middle Beach RecCorridor Ph I Middle Beach Rec Corridor Ph II 0 0 7,658,094 0 0 0 0 626,274 4,736,731 162,900 140,000 2,516,131 116,500 196,000 2,012,481 566,119 396,000 0 150,ooa 1 ,a63,553 6,949,037 \lmiamibeach3281EdenReportsiReportslcmbiPA\Capital Budget By Program Spreadrpt 139,000 40,000 0 180,000 0 a 0 0 0 0 0 0 0 10,000 0 0 0 100,000 0 0 2,650,000 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 3,543,000 0 0 1 747,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2017118 0 0 0 0 0 0 0 0 Future a 0 0 , ,837,000 0 0 0 0 Page 18 of 20 8/30/2013 9 oa.31 Total 400,000 544,000 0 4,147,000 465,599 508,800 4a,oao 594,675 0 0 23,636,269 0 a 0 0 a 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 •• ~;~~2:2~~·~rig~!l: •. ,.;·~·~'1i4:'M~t~~t: WiWUWI 0 0 0 0 237,aoo 1,696,000 5,427,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 445,747,243 139,000 i13:9iOO(I 40,000 iFh40~lil!l 9,405,094 180,000 237,000 1,696,aoo 5,427,000 626,274 4,736,731 162,900 140,000 2,516,131 116,500 206,000 2,012,481 566,119 396,000 100.000 150,000 1,063,553 13,142.037 (,0 ~ m 2014-2018 PROJECT PROGRAM Previous Years enmbchwlk3 Middle Beach Rec Corridor Ph Ill 0 pwcmastph2 Mise Mast Arm Painting FY14 0 pwcmastarm Miscellaneous Mast Arm Painting 400,000 ennnbrecce North Beach Rec Corridor Ext 79th Street 187,700 rwpedscosi Pedestrian Countdown Signals Ph I 496,000 pwepedcsii Pedestrian Crossing Improvements FY 13 475,000 pwepedcs14 Pedestrian Crossing Improvements FY 14 0 pwepedcs15 Pedestr1an Crossing Improvements FY 15 0 encsunplaz Sunrise Plaza Pedestnan Connection 347,000 pwmtra51 st Traffic Calming 51 Street 33,038 rwctrafcal Traffic Calming Program Utilities elf om~ :c ~·-~-f,~--rwubelleou Belle Isle Outfall Pipes Replacement pwmwatpump Convert Old Water Pump Station-PW utmindcree I ndmn Creek 28th to 41st utcwtrsyst Upsizing Undr Cap Wste \Mr IC 25-41 St utcwtrmain Upsizing Undr Cap \Mr Mn IC 25-41 St utc2awater utn63stwmn utnformain utsbrpstao utcsubmain utccollmai utswashspd utmw44strp utmdinb56s utc:inipph3 utcinfilfl utcinfphii pwnmidnbft utcm1scupg utnnorthsh utcpumpst1 utssunsubq pwmsunspsu utwtrctvlv 20-lnch Water Line Replacement 63rd Street 16" Water Main 69th to 72nd Str 30-inch Parallel Force Bay Road Pump Station Outfall Citywide Sub-Acqueous Feasabilty Study Collins Ave Mam: SP Drive-72nd Street Drainage Imp-Washington & So Pointe Drainage lmprov W 44 St & Royal Palm Drainage lmprov-North Bay & 56 St Infiltration & Inflow Program-Phase 3 Infiltration & Inflow Program Phase I lnfittration & Inflow Program Phase II Middle North Bay Rd Drainage lmprov Ful Mise_ Wastewater and Water Upgrades No.2 North Shore Neighborhood Pump Station #1 Sunset & Venetian Island Force Mains Sunset Harbor Pump Station Upgrades Water System Pressure Control Valve 484,519 0 2,ooa,411 2,50a,ooo 3,135,762 0 0 1 _453,650 318,aao 360,000 1,400,000 405,000 650,000 187,292 0 7,700,009 839,500 0 1,000,oao a 1,000,000 2,869,124 2,437,000 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 2014/15 0 100,000 0 0 0 0 0 0 0 0 a 0 0 100,000 0 0 0 0 0 0 a 0 0 100,000 a 0 0 0 0 0 0 0 0 2,311,000 1,400,000 0 0 0 0 0 a o (515,0aO) 0 o a 0 0 0 0 1 ,oao,ooa 1,700,000 (1 .222.ooo) a o a 0 0 a o 0 0 0 0 0 0 0 0 2oo,ooo a ~"''"'"'""'' ~~~~~~1iQ:«l(!,' 2015/16 0 0 0 a 0 a a 0 0 a 0 0 a 0 0 0 0 0 0 0 0 a a 0 1,700,000 0 a 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 a a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 a 0 0 0 0 0 0 \lmiamibeach328\EdenReports\Reportslcmb\PA\Capilal Budget By Program Spread.rpt 2017/18 0 0 a 0 0 0 a 0 0 0 0 a a 0 0 0 Future 12,094,aoa 0 0 a a 0 0 0 0 0 0 0 130,aoo 0 0 0 0 0 0 0 o a a o o a o a 0 0 0 0 0 0 a a 0 0 a o 0 7,280,aoa a o 0 0 a o o a 0 0 a o !~~r~mQ~ Page 19 of 20 813012013 9:00.31 Total 12,094,000 10a,aaa 4aa,aoo 187,7ao 496,aoa 475,ooa 100,000 100,aoo 347,000 33,038 446,962 !!!!:1::-t''s't\65915~~ j@fllfl·1 484,519 130,000 2,000,411 2,500,000 2,311,aoa 1,400,000 1,453,650 318,000 360,000 885,aoo 405_aaa 650,000 187,292 4,400,000 6_47B,Oa9 839,500 7,280,000 1,000,000 0 1 ,oaa,ooo 2,869,124 2,437,000 20a,ooa (,0 N m CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Previous Years 2013/14 2014/15 2015/16 2016/17 •• Grand Total: 603,317,597 49,858,000 56,789,000 65,605,000 23,861,000 l\miamilleach3281EdenReportsiReports\cmbiPAICapital Budget By Program Spread.rpt Page 20 of 20 8/30/2013 9:00.31 2017118 Future Total 5,831,000 376,610,000 1,181,871,597 MIAMIBEAC CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS NCITICEillltEIIEIIY~·-~ ~Yd!lllo hold!Y;""'~;n!Qiy~!:flho·Gi!;f<Jf!Jil'"""--~lt> ~~.:M~O,fH"t lnxl~Oi<'W~*""""""$.!1<A~O<I--~11, -tl>-lh>kliiU'*V i&D! ....... 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Mflml _, ~IQ-n;:>!)ll.Qti'JS,flo, S<al ,W.~""""'Y-hl""""'"""' ~~1"""""-l<l~;my~""""'b? ti'<!Oty~-llil!h~'l>lllf'>(m--<ll~•~orll$·_..g;l011$""""",.,..,.;:"""""'1!111la -"'lNJ:<OO-OIJ'H"~·-"'Cilffl ~--rr«:i'o/--1011<:11!4Xi"-~1l>l~iHHI<! -l'm nOO<:•'*'"'""-""""'t~l!loctyln<h-•>'" -"""'"'·_.__,.._n """"""'·""' -"-~~"'~"""-·-tot·'"" To""'lt*thll't3Mfi<illl~tom\M .. ~g!)~~mr-..oo...:O!I.!Ib'~""m<l<-lrl'<:l' Ill atf'J ~~l~ ~ ,...., a"y (:I(I~B-Ji «~~in MY 01:,..~ ~~~_, ~~ ~.$,;;<:t I.U-~~'0 Jii!o<_.,iif~lil':H'411 ~Of'!Tl'-miltfiiM<'#tll\0 -M!'Ioll1fW..Uii! 711 . ..,._ 93 RESOLUTION TO BE SUBMITTED 94 COMMISSION ITEM SUMMARY Condensed Title: A resolution of the Mayor and City Commission of the City Of Miami Beach, Florida, adopting the Fiscal Year (FY) 2013/14 tentative budgets for Special Revenue funds for Resort Tax; ih Street Garage Operations; City's Share of the Shortfall Contribution Requirements for the 5th and Alton Parking Garage Operations; Art in Public Places (AiPP); Tourism and Hospitality Scholarship Program; Green/Sustainability Fund, Waste Hauler additional Services and Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera Fund; and Emergency 911 Fund Subject to a Second Public Hearing Scheduled on Monday, September 30, 2013 at 5:03...~:P:..:.:··m..:..:..:..... ______ ____. Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term; Improve the City's overall financial Health and maintain overall bond rating; Increase Community Satisfaction with City Services Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2009 community survey, quality of life in the City is rated highly, the City is seen as an 'excellent' or 'good' place to live, work, play or visit, and over %'s of residents would recommend it to others as a place to live. Impressively, 31 ofthe residential tracking questions from 2007 experienced increases in each of the areas measured by an overall average of approximately 7 .0%; and 28 of 32 business tracking questions experienced increases measured by an overall average of approximately 8.8%. Relevant findings were: arts and culture was one of services identified that the city should strive not to reduce; and availability of public parking was one of the services identified as key drivers of overall satisfaction levels. Issue: Shall the Mayor and City Commission adopt the attached resolution which adopts the FY 2013/14 tentative budgets for Special Revenue funds? Item Summary/Recommendation: The Resort Tax Fund FY 2013/14 tentative budget includes funding for administrative expenses, allocation to General Fund for tourist related services, contributions to the GMCVB AND VCA, special events, holiday decorations, tourism related economic enhancements, marketing etc. The ih St. Garage Fund FY 2013/14 tentative budget includes funding for the operating and debt service expenses of the ih St. Garage. The 51h and Alton Fund FY 2013/14 tentative budget includes funding for the operating expenses of the 5111 and Alton Garage. The Art in Public Places (Aipp) Fund FY 2013/14 tentative budget includes funding for the administrative expenses, AiPP projects under $25k and reserve for AiPP projects. The Tourism and Hospitality Scholarship Program Fund FY 2013/14 tentative budget includes funding for scholarships for Miami Beach residents or graduates of Miami Beach Senior High School in the food & hospitality industry. The Green/Sustainability Fund FY 2013/14 tentative budget includes funding for the operating budget for a citywide multi-family residence and commercial establishment recycling program, including a media, education and outreach recycling campaign, as well as the LEED project incentive. The Waste Hauler Additional Services & Public Benefit Fund FY 2013/14 tentative budget includes funding for sanitation related services. The Education Compact Fund FY 2013/14 tentative budget includes funding for the IB program & teacher training. The Red Light Camera Fund FY 2013/14 tentative budget includes funding for red light camera related operating expenses. The E-911 Fund FY 2013/14 tentative budget includes funding for E-911 related operating expenses. Advisory Board Recommendation: Financial Information: Source of Amount Funds: 1 $59,507,000 2 2,161,000 OBPI 3 602,000 A· 4 729,000 5 142,000 ~ 6 225,000 7 77,000 8 111,000 9 420,000 10 489,000 Total $64,463,000 City Clerk's Office Legislative Tracking: MIAMI BEACH Account Approved Resort Tax ih Street Garage Operations 5th & Alton Garage Operations Art in Public Places Tourism and Hospitality Scholarship Program Green/ Sustainability Fund Waste Hauler Additional Services & Public Benef1t Contribution Fund Education Compact Fund Red Light Camera Fund EmerQency 911 Fund I 95 AGENDA ITEM ___:R-:-=---:-7-==D:...__ DATE -----'9'---~'-L.'f=_,_/.-e:.3_ e MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachll.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of the City Commission Jimmy L. Morales, City Manager ;;tf',/'t /- September 11, 2013 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING FISCAL YEAR (FY} 2013/14 TENTATIVE BUDGETS FOR SPECIAL REVENUE FUNDS FOR RESORT TAX; THE 7th STREET PARKING GARAGE OPERATIONS; THE 5th AND ALTON PARKING GARAGE OPERATIONS; ART IN PUBLIC PLACES (AiPP), TOURISM AND HOSPITALITY SCHOLARSHIP PROGRAM, GREEN/SUSTAINABILITY FUNDS, WASTE HAULER ADDITIONAL SERVICES AND PUBLIC BENFIT CONTRIBUTION FUNDS, EDUCATION COMPACT FUNDS, RED LIGHT CAMERA FUNDS, AND EMERGENCY 911 FUNDS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:0.3 P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution ANALYSIS The City currently offers certain programs and activities not supported through the general operating budget, but by outside agency grants and self-supporting user fee programs. Funding from these sources will be utilized as follows: Resort Tax· $59,507,000 This fund operates for the collection of the special tax levied citywide on food, beverage and room rents used to support tourism related activities. This function, which operates under the direction of the Finance Department and the Office of Internal Audit, is responsible for ensuring that hotels, restaurants, bars and other establishments which serve food and beverages for consumption on its premises, comply with Section 5.03 of the City Charter, as amended, as it related to the reporting, and collection of resort taxes to the City. An allocation for "operations" provides for all collection and audit expenses associated with administering the Resort Tax function and are charged directly to this Special Revenue Fund. Included in this allocation is funding for seven (7) FTE positions and associated operating support totaling approximately $1,141,000. 96 FY 2013/14 Special Revenue Fund Tentative Budgets September 11, 2013 Page 2 of 6 The allocation to the General Fund for Fiscal Year 2013/14 of approximately $32.97 million pays for tourist related services and costs provided or managed by General Fund Departments. Based on an outside consultant study conducted in 2010 using FY 2007/08 actual costs, it is estimated that there are approximately $41.7 million in eligible resort tax expenditures in the General Fund, net of South Pointe tourism eligible costs. This funding supports public safety programs including our ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park, Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic enforcement and special event staffing; and fire rescue units in tourist and visitor areas. The funding also supports code compliance services to respond to evening entertainment areas and provides for a portion of the operational costs of the Tourism and Cultural Development. The Fiscal Year 2013/14 Resort Tax budget also includes an allocation to the Greater Miami Convention and Visitors Bureau (GMCVB) of approximately $5.3 million, $1.2 million for debt service, $2.3 million to the Miami Beach Visitor and Convention Center (VCA), $173,000 for a local Miami Beach marketing campaign to be augmented with funds from the GMCVB, the VCA, and the Cultural Arts Council (CAC); and including $75,000 for a grant to the FIU-Wolfsonian over two years to provide a master plan for the Museum site that will be used to access $10 million in Miami-Dade County General Obligation Bond funding for expanding and revitalizing their facilities on Washington Avenue and Lennox. Further, the 2013/14 Resort Tax Budget maintains funding for tourism-related economic development activities in North Beach that were initiated in FY 2011/12; provides $230,000 for holiday decoration (an enhancement of $65,000 from the FY2012/13 budget); funds $100,000 for the sponsorship fee to help offset marketing and advertising expenses associated with the Ms. USA or equivalent event; funds $2.8 million for enhancing the outcomes from major events such as Memorial Day, including management, Goodwill Ambassadors, and $165,000 in Administrative Fees to the General Fund for reimbursement of support provided by General Fund administrative departments. The proceeds of the additional one percent (1 percent) tax are used as follows. Fifty percent of the amount earned is committed to the payment of a portion of the debt service on the Miami Beach Redevelopment Agency-City Center/Historic Convention Village Bonds. These bonds were used for the development, improvement and construction of certain public areas including a portion of the Cultural Center facilities located within the City Center District. The remaining fifty percent of the 1 percent tax budget also reflects the approved allocation method for the Quality of Life funding, which includes the 25 percent for the arts, and to fund Quality of Life capital projects in North Beach (25 percent), Middle Beach (25 percent), and South Beach (25 percent), as well as various art and cultural programs or the maintenance and enhancement of Miami Beach's tourist related areas. Please see Attachment "A" for the revenue and expenditure detail budget. Revenues 2 percent 1 percent Other Revenues Total 97 $47,681,000 11,097,000 729,000 $59,507,000 FY 2013/14 Special Revenue Fund Tentative Budgets September 11, 2013 Page 3 of 6 Expenses Administrative Operating including Administrative Fees Allocation to General Fund for Tourist Related Services Contribution to GMCVB Contribution to VCA Marketing Special Events/ Goodwill Ambassadors Holiday Decorations Contingency Transfers to FlU Wolfsonian and Ms. USA or Equivalent Event Quality of Life Capital Projects & Cultural Programs Debt Service Total th Street Garage -$2,161,000 $1,326,000 32,965,000 5,366,000 2,289,000 173,000 2,839,000 230,000 1,836,000 175,000 5,548,500 6,759,500 $59,507,000 The Parking Department is responsible for the collection of the revenues in this garage which will be used to pay associated operating expenses and debt service. The operating budget is required to cover operating expenses, debt service, and reserve for replacement. Revenues Garage Operations Retained Earnings Total Expenses Operating Expenses Debt Service Reserve -Renewal & Replacement Total 5th and Alton Garage -$602,000 $2,161,000 Q $2,161,000 $1,228,000 787,000 146,000 $2,161,000 The 51h and Alton Garage a.k.a. "Potamkin Garage" is a joint venture development between the City of Miami Beach (City) and Potamkin/Berkowitz (Developer) where a condominium has been established wherein the City and Developer contributes 46 percent and 54. percent, respectively, to the operating expenses of the parking garage and also shares profits and losses consistent with the aforementioned distribution. The Parking Department is responsible for the collection of the revenues in this garage. In the event of any shortfall, the City's portion shall be made up by funds from excess revenues in the Parking Fund. Revenues Garage Operations Transfer from FY 2013/14 Parking Operations Budget Total 98 $409,752 192,248 $602,000 FY 2013/14 Special Revenue Fund Tentative Budgets September 11, 2013 Page 4 of6 Expenses Operating expenses Art in Public Places (AiPP) -$729,000 $602,000 The Art in Public Places (AiPP) Ordinance {Ordinance No. 95-2985) was adopted in 1995. The ordinance was created to "enhance the aesthetic environment of the City of Miami Beach by including works of art on public property within the City and in City construction projects." The AiPP Ordinance was amended in May 2004 to clarify the definition of terms for eligible construction projects for funding as well as the policy and procedures for appropriations. The AiPP Guidelines were also adopted by the City Commission at that time. The AiPP program is funded by 1 ~ percent of all hard costs of City projects, including new construction, additions, and costs for construction of joint private/public projects. The fund is used for the commission or acquisition of works of art; conservation and maintenance of works of art; research and evaluation of works of art; printing and distribution of related materials; and administration. The FY 2013/14 AiPP budget of $729,000 is funded from capital budget appropriations in the amount of $729,000. Revenues Capital Budget Appropriations Expenses Administration AiPP Projects Under $25K Reserve for AiPP Projects Total Tourism and Hospitality Scholarship Program-$142,000 $729,000 $151,000 53,000 525,000 $729,000 The City of Miami Beach Tourism and Hospitality Scholarship Program began in 2003 in partnership with the Greater Miami Convention and Visitors Bureau (GMCVB), SMG and Centerplate. Contributions to the City's scholarship program were contractually required of the three (3) entities. During the GMCVB's contract renewal in 2004, the requirement was removed from their contract. In September of 2008, the City replaced SMG with Global Spectrum. Global Spectrum and Centerplate currently partner with the City on this program and contribute $15,000 and $20,000 respectively annually. There is also a carry forward balance of $107,000 available. The scholarship program is geared toward Miami Beach residents or graduates of Miami Beach Senior High School who are enrolled or are planning to enroll in post-secondary education and have expressed interest in the food and hospitality industry (as demonstrated by coursework and extracurricular activities). Since the inception of the program, $219,550 has been awarded to more than 44 different Miami Beach students. 99 FY 2013/14 Special Revenue Fund Tentative Budgets September 11, 2013 Page 5 of 6 Revenue Carry forward balance FY 2013/14 Contribution Total Expenses Reserve for FY 2013/14 & Future Scholarships Green I Sustainability Funds -$225,000 $107,000 $35,000 $142,000 $142,000 The Environmental Sustainability fund provides funding for the operating budget for a citywide multi-family residence and commercial establishment recycling program, including an initiation of a media, education and outreach recycling campaign. Revenues Carry forward balance $225,000 Expenses Recycling/ LEED program expenses $225,000 Waste Hauler Additional Services & Public Benefit Funds-$77,000 Waste Hauler Additional Services and Public Benefit Contribution funds for sanitation related services including monthly "Wasteful Weekends" bulk drop off site expenses and twice yearly hazardous waste drop-off site expenses Revenues Carry forward balance Expenses Sanitation-related services Education Compact Funds -$111,000 $ 77,000 $77,000 The Education Compact fund provides funding for teacher development programs, City's contribution for school agenda books, fees to the International Baccalaureate Organization, and other expenses to fund community education compact events. Revenues Carry forward balance $ 111,000 Expenses IB Program & Training $ 111,000 100 FY 2013/14 Special Revenue Fund Tentative Budgets September 11, 2013 Page 6 of6 Red Light Cameras -$420,000 Since the City's Red Light Camera Photo Enforcement Program went into effect on April 15, 201 0 crashes have decreased at the 9 intersections where the cameras have been installed. Due to the previous revisions to State law regulating red light camera photo enforcement, the number of Notice of Violations has been trending downward over the last two (2) years. However, effective July 1, 2013, the most recent change in State law regulating red light camera photo enforcement went into effect, and now requires a complete stop before making a right turn. Since July 1, 2013, the City has experienced a marked increase in the number of Notice of Violations. Based on the changes in State law, municipalities with red light camera programs are required to fund local hearing officers for drivers who get violation notices and want to appeal them. The FY 2013/14 expenditure budget includes $49,000 for a Clerk position and funding for a Special Master. These additional costs are offset by new hearing appeal fee revenues. Revenues Violation Revenue Expenses Operating Expenses Emergency 911 Funds -$489,000 $420,000 $420,000 The Emergency 911 funds were previously budgeted in the Citywide (General Fund} accounts. Beginning with the FY 2012/13 budget, the administration has made a policy decision to create a separate fund for the E-911 budget, and remove it from the Citywide Accounts. This will allow for more discrete reconciliation of revenues and expenses. Revenues Landline E-911 Revenue Cell Phone E-911 Revenue Total Expenses E-911 Operating Expenses CONCLUSION $248,000 241,000 $489,000 $489,000 The attached Resolution adopting funding for FY 2013/14 budgets from these sources is vital to the continuation of these projects and activities provided by the City. JLM:~/JW ~ 101 MIAMIBEAC CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS HO'I'l<:el$_.,_,.~!~ ~..ctlt>f"""'l>f""'~...-.l~C\ml'li .. GildlN!C!!y<f--~"'"' N~~:l«<"""''·~Halt'JOO~c..-~aMI.Im~.~""--~11. lllftl;ln ,_ !h>!olb'"'itr lim p.m. '-·~ 1)1'Jot _,o,n.,.......,. ~ Qt$1!'iQ9 W.Rlr-~ "'-' -· I$SJIO 1><'<1 .E.I;!hl·--ltlfi'I>)-Thlr>ll'4"l'to_"_015.51~!,11\li<M4i!!'i'neo.l>t~~~O!O~ --~~-I'UlJ>:HooOifr>;j'll>~~~-l'a--ji'Y\21ll$il4.{);<~.~ 30, WUA! 1>"11! fU11. 2111).A A-~-e~RY·rte~G.na.H.-.Fllllhi_,-.,~ ... An:l,__ -l'<li--:WI1/'\4~ "A:> A-"'-Hoorh!l-O'>"""""Y SOp!-:IQ.<013A15'!1! 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THIS PAGE INTENTIONALLY LEFT BLANK 104 COMMISSION ITEM SUMMARY Condensed Title: A Resolution Adopting The Tentative Budget Of $1 ,200,000 From FY 2013/14 People's Transportation Plan (PTP) Funds, And $87,000 From FY 2013/14 Concurrency Mitigation Funds To Fund The Tentative Operating Budget For The South Beach Local (SBL); And Further Adopting The Tentative Budget of $301,000 From FY 2013/14 PTP Funds For Administrative And Technical Operating Expenditures Subject To A Second Public Hearing Scheduled On Monday, September30, 2013 At 5:03P.M. Key Intended Outcome Supported: Enhance mobility throughout the City. Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey, 49% of all respondents reported a willingness to use "local bus circulators" as an alternative to dving. Issue: I Shall the Mayor and City Commission approve the Resolution? Item Summa /Recommendation: Under the provisions of an lnterlocal Agreement (I LA), Miami-Dade County (County) has been operating a bi-directional transit circulator service in Miami Beach known as the "South Beach Local" (SBL) since September 25, 2005. The initial SBL ILA expired on October 11, 201 0; however, Miami-Dade Transit (MDT) continued to provide service after the expiration of the SBL ILA under the same terms and conditions until the execution of the revised ILA on January 2012. Pursuant to the terms of the current ILA for provision of SBL services, the Administration proposes to appropriate for FY 2013/14, as follows: $1,200,000 FY 2013/14 PTP Funds $ 87,000 FY 2013/14 South Beach Concurrency Mitigation Funds $1,287,000 FY 2013/14 Miami Beach Share for SBL Service Five percent (5%) of PTP funds received may be budgeted for administrative purposes. An unlimited amount may be budgeted for technical assistance. Administrative and technical operating PTP funding for FY 2013/14 is recommended in the amount of $301,000. The total amount of Concurrency Mitigation Funds to be budgeted in FY 2013/14 is $87,000 for operating expenses associated with the SBL service. THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION. Advisory Board Recommendation: I None. Financial Information· Source of Amount Account Funds: 1 $1,200,000 187.8000.312910 (FY 2013/14 PTP) lc~&~l 2 $ 87,000 158.6217.000335 (CMF/S. Beach) 3 $ 301,000 187.8000.312910 (FY 2013/14 PTP) 0 I Total $1,588,000 Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Assistant c· City KGB JLM Operating Funds FY 14 SUMM. doc MIAMI BEACH AGENDA ITEM ____.!R~/.....:........!E=--- DATE q-1/-( 3 105 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachll.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera-Bower and Me FROM: Jimmy L. Morales, City Manager DATE: September 11, 2013 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOP lNG THE TENTATIVE BUDGET OF $1,200,000 FROM FISCAL YEAR 2013/14 PEOPLE'S TRANSPORTATION PLAN FUNDS AND $87,000 FROM FISCAL YEAR 2013/14 SOUTH BEACH CONCURRENCY MITIGATION FUNDS, TO FUND THE TENTATIVE OPERATING BUDGET FOR THE SOUTH BEACH LOCAL IN MIAMI BEACH; AND FURTHER ADOPTING THE TENTATIVE BUDGET OF $301,000 FROM FISCAL YEAR 2013/14 PEOPLE'S TRANSPORTATION PLAN FUNDS FOR ADMINISTRATIVE AND TECHNICAL OPERATING EXPENDITURES, AS PART OF THE FIVE PERCENT (5%) ALLOWABLE FOR ADMINISTRATIVE ASSISTANCE AND TECHNICAL ASSISTANCE SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:03P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding to be budgeted for the FY 2013/14 operating budget for the South Beach Local (SBL) in Miami Beach in the amount of $1,287,000 as follows: FY 2013/14 People's Transportation Plan {PTP) Funds in the amount of $1,200,000 and FY 2013/14 South Beach Concurrency Mitigation Funds in the amount of $87,000. Funding to be budgeted for FY 2013/14 administrative and technical assistance in the amount of $301,000 from FY 2013/14 PTP Funds. BACKGROUND On November 5, 2002, Miami-Dade County voters approved the levying of a one-half of one percent discretionary surtax on transactions occurring in the County that are subject to the state tax imposed on sales. This surtax is known as the Charter County Transportation Surtax. Twenty percent (20%) of the proceeds of this surtax are to be. distributed directly to municipalities on a pro-rata basis. These funds are known as People's Transportation Plan {PTP) Funds for use on local transportation and transit projects. The City entered into an lnterlocal Agreement with Miami-Dade County on August 13, 2003 in order to receive its pro- rata share of the County's PTP Funds. Pursuant to the lnterlocal Agreement, a minimum of 20% of the City's PTP share must be allocated specifically for transit projects. If not used for transit services, the 20% share of PTP funds would need to be be returned to the County. 106 --------~-----------------· ----··-- Commission Memorandum-FY 14 PTP Operating Funds September 11, 2013 Page 2 of 4 ANALYSIS South Beach Local Operating Budget On June 8, 2005, the City Commission adopted Resolution No. 2005-25934, which authorized the execution of an lnterlocal Agreement (I LA) with Miami-Dade County for the operation of a bi- directional transit circulator service in Miami Beach to be known as the "South Beach Local" (SBL). The SBL service commenced on September 25, 2005 and replaced both the City's Electrowave Shuttle Service and Miami-Dade Transit's (MDT) Route W, serving the entire South Beach community. Under the terms of the lnterlocal Agreement, MDT became the provider of bus shuttle services on South Beach in lieu of the previous provider, the Miami Beach Transportation Management Association. MDT has provided an expanded level of service at significantly less cost to the City as a result of the City and County combining and coordinating transit resources instead of competing for the same ridership. The partnership with MDT allows the City to comply with the requirement of the PTP Surtax to expend a minimum of 20% of the City's PTP share on transit purposes. On October 19, 2011, the City Commission adopted Resolution No. 2011-27773 approving a revised lnterlocal Agreement between Miami-Dade County and the City for the continued provision of the South Beach Local service operated by MDT. Under the provisions of the current lnterlocal Agreement executed on January 2012, Miami-Dade County and the City agreed to the following new terms and conditions: 1. City will maintain the current level of funding contribution of $1 ,213,121 for operating assistance in the initial year. 2. MDT will contribute the balance of operating and maintenance funds in the amount of $1,938,879 in the initial year. 3. MDT will maintain the current headways of 13 minutes during the peak hours and 20 minutes during off-peak times. 4. MDT will continue service to Belle Isle. 5. City's contribution will be adjusted in subsequent fiscal years in accordance with the Miami-Ft. Lauderdale CPI Transportation Index or 3%, whichever is less. 6. Service will terminate at midnight rather than 1 :00 AM due to low ridership during that time period. PTP Administrative and Technical Assistance Pursuant to Miami-Dade County Ordinance 02-116, five percent (5%) of PTP funds received may be budgeted for administrative assistance (See Attachment A -Ordinance 02-116). An unlimited amount may be budgeted for technical assistance. Administrative and technical operating expenditures in the amount of $301,000 to be budgeted with PTP funding are depicted in Attachment B -"FY 2014 PTP Operating Budget". A percentage of the salaries of the Public Works Transportation Division staff qualify as administrative and technical assistance. Administrative assistance provided by the Transportation Manager includes but is not limited to the following responsibilities: overall management of PTP funding; allocation of PTP funding to the various projects; capital budget preparation; review of all PTP documents; attendance at PTP workshops and meetings at 107 Commission Memorandum-FY 14 PTP Operating Funds September 11, 2013 Page 3 of4 Miami-Dade County; representing City of Miami Beach on transportation boards committees at the state and local level and coordination with various state, county, and local agencies on all PTP funded projects. Technical assistance provided by the Transportation Manager includes but is not limited to the following responsibilities: overall management of all PTP projects, including the Atlantic Greenway Network Master Plan Update, the City's Transportation Master Plan, and the North-Middle Beach Circulator Project; review of studies, plans, and other documents an all PTP funded projects. Administrative assistance provided by the Transportation Coordinator includes but is not limited to the following responsibilities: assisting the Transportation Manager with managing PTP funding; preparing all PTP documents including the Five Year PTP Plan, Quarterly Reports, Commission items, internal memos, Letters to the Commission, and correspondence to Miami- Dade County; assisting with Miami-Dade County's audit of PTP funds; tracking all PTP fund expenditures; tracking PTP revenue on a monthly and yearly basis; and preparing reconciliations of PTP funds. Technical assistance provided by the Transportation Coordinator includes but is not limited to the following responsibilities: assisting the Transportation Manager with managing PTP funded projects; reviewing plans and other documents on all PTP funded projects; coordinating with various state, county, and local agencies on all PTP funded projects; and development of design plans for PTP funded projects. The salary figures and percentages indicated in the Fiscal Year 2014 PTP Operating Budget (Attachment B) are directly in support of the PTP program. FY 2013/14 PTP and Concurrency Mitigation Fund Budgets The total projected amount of PTP funds to be budgeted in FY 2013/14 is $3,230,000, of which $1,501,000 is for operating expenses (for the South Beach Local and administrative and technical expenses} and $1,729,000 is for capital projects (to be allocated via a separate Commission Resolution). The total amount of Concurrency Mitigation Funds to be budgeted in FY 2013/14 is $87,000 for operating expenses associated with the SBL service. These budgets are itemized below: Total FY 2013/14 PTP Budget: $1,200,000 South Beach Local Circulator Operating Expense (To be budgeted via this Resolution) $ 301,000 Administrative and Technical Expenses (To be budgeted via this Resolution) $1,729,000 Capital Projects (To be budgeted via separate Resolution) $3,230,000 Total FY 2013/14 PTP Fund Budget Total FY 2013/14 Concurrency Mitigation Fund Budget: $ 87,000 South Beach Local Circulator Operating Expenses (To be budgeted via this Resolution) $ 87,000 Total FY 2013/14 Concurrency Mitigation Fund Budget 108 Commission Memorandum-FY 14 PTP Operating Funds September 11, 2013 Page 4 of 4 CONCLUSION The Administration recommends that the Mayor and City Commission adopt the Resolution approving the budget of $1,200,000 from FY 2013/14 PTP funds and $87,000 from FY 2013/14 South Beach Concurrency Mitigation Funds to fund the operating budget for the South Beach Local in Miami Beach; and further adopting a budget of $301,000 from FY 2013/14 PTP funds for administrative and technical operating expenditures, as part of the five percent (5%) allowable for administrative assistance and technical assistance. The remaining $1,729,000 in PTP funds would be allocated to Capital Projects via a separate Commission Resolution. Attachments: A. Ordinance 02-116 B. FY 2014 PTP Operating Budget C. Estimated Municipal Transportation Surtax Funds Distribution (Projected for FY 2014) ~ETCJ~~ T:IAGENDA\2013\September 11\PTP Operating Funds FY 14 MEMO.doc 109 Attachment A ARTICLE XVI. ONE HALF OF ONE PERCENT CHARTER COUNTY TRANSIT SYSTEM SALES SURTAX AUTHORIZED BY $ECTION 212.055(1) FLORIDA STATUTES (2001) Sec. 29-121. Sales surtax levied. There Is hereby levied and Imposed a one half of one percent discretionary sales surtax authorized by Section 212.055(1 ), Florida Statutes {2001) on all transactions occurring In MlamlwDade County which transactions are subject to the state tax Imposed on sales, use, rentals, admissions and other transactions by Chapter 212, Florida Statutes (2001 ). (Ord. No. 02-118, § 1, 7-9-02) Sec. 29·122. Surtax ratet limitations. The surtax rate shall be one-half of one percent on the amount of taxable sales and taxable purchases representing such transactions. The limitations, conditions and provisions contained in Section 212.054, Florida Statutes (2001) as the same may be amended and supplemented from time to time are hereby incorporated herein. · {Ord, No. 02-116, § 1, 7-9·02) Sec. 29·122.1. Exemption from Sales Surtax. Ail exemptions applicable to the discretionary sales surtax contained in Chapter 212, Florida Statutes are hereby Incorporated herein as the same may be amended and supplemented from time to time including, but not limited to, the following: 1. The sales amount above $5,000 on any item of tangible personal property shall not be subject to the surtax. However, charges for prepaid calling arrangements, as defined In Section 212.05(1) (e)1.a. Fla. Stats., shall be subject to the surtax. For purposes of administering the $5,000 limitation of an item of tangible personal property, If two or more taxable Items of tangible personal property are sold to the same purchaser at the same time and, under generally accepted business practice or Industry standards or usage, are normally sold In bulk or are Items that, when assembled, comprise a working unit or part of a working unit, such items must be considered a single item for purposes of the $6,000 limitation when supported by a charge tlcket, sale slip, Invoice, or other tangible evidence of a single sale or rental. 2. The sale at retail, the rental, the use, the consumption, the distribution, and the storage to be used or consumed lh this state of the following are hereby specifically exempt from the sales surtax Imposed by thts· article. (1) Exemptions; General Groceries. (a) Food products for human consumption are exempt from the sales surtax Imposed by this article. (b) For the purpose o1 this article, as used In this subsection, the term "food products" means edible commodities, whether processed, cooked, raw, canned, or in any other form, which are generally regarded as food. This includes, but is not limited to, all of the following: 1. Cereals and cereal products, baked goods, oleomargarine, meat and meat products, fish and seafood products, frozen foods and dinners, poultry, eggs and egg products, vegetables and vegetable products, fruit and fruit products, spices, salt, sugar and sugar products, milk and dairy products, 110 -------------·--··-··---- and products intended to be mixed with milk. 2. Natural fruit or vegetable juices or their concentrates or reconstituted natural concentrated fruit or vegetable juices, whether frozen or unfrozen, dehydrated, powdered, granulated, sweetened or unsweetened, seasoned with salt or spice, or unseasoned; coffee, coffee substitutes, or cocoa; and tea, unless it Is sold in a liqui? form. 3. Bakery products sold by bakeries, pastry shops, or like establishments that do not have eating facilities. (c) The exemption provided by this subsection does not apply: 1. When the food products are sold as meals for consumption on or off the premises of the dealer. 2. When the food, products are furnished, prepared, or served for consumption at tables, chairs, or counters or from trays, glasses, dishes, or other tableware, whether provided by the dealer or by a person with whom the dealer contracts to furnish, prepare, or serve food products to others. 3. When the food products are ordinarily sold for Immediate consumption on the seller's premises or near a location at which parking facilities are provided primarily for the use of patrons in consuming the products purchased at the location, even though such products are sold on a "take out" or "to go" order and are actually packaged or wrapped and taken from the premises of the dealer. 4. To sandwiches sold ready for Immediate consumption on or off the seller's premises. 5. When the food products are sold ready for Immediate consumption within a place, the entrance to which is subject to an admission charge. 6. When the food products are sold as hot prepared food products. 7. To soft drinks, which include, but are not limited to, any nonalcoholic beverage, any preparation or beverage commonly referred to as a "soft drink," or any noncarbonated drink made from milk derivatives or tea, when sold 1!1 cans or similar containers. 8. To Ice cream, frozen yogurt, and similar frozen dairy or nondairy products in cones, small cups, or pints, popsicles, frozen fruit bars, or other novelty items, whether or not sold separately. 9. To food prepared, whether on or off the premises, and sold for immediate consumption. This does not apply to food prepared off the premises and sold In the original sealed container, or the slicing of products Into smaller portions. 10. When the food products are sold through a vending machine, pushcart, motor vehicle, or any other form of vehicle. 11. To candy and any similar product regarded as candy or confection, based on Its normal use, as Indicated on the label or advertising thereof. 12. To bakery products sold by bakeries, pastry shops, or like establishments that have eatlng facilities, except when sold for consumption off the seller's premises. 13. When food products are served, prepared, or sold In or by restaurants, lunch counters, cafeterias, hotels, taverns, or other like places of business. (d) As used In this subsection (1 ), the term: 1. "For consumption off the seller's premises" means that the food or drink 111 is Intended by the customer to be consumed at a place away from the dealer's premises. 2. "For consumption on the seller's premises" means that the food or drink sold may be Immediately consumed on the premises where the dealer conducts his or her business. In determining whether an Item of food Is sold for immediate consumption, there shall be considered the customary consumption practices prevailing at the selling facility. 3. "Premises" shall be construed broadly, and means, but Is not limited to, the lobby, aisle, or auditorium of a theater; the seating, aisle, or parking area of an arena, rink, or stadium: or the parking area of a drive-In or outdoor theater. The premises of a caterer with respect to catered meals or beverages shall be the place where such meals or beverages are served. 4. "Hot prepared food products" means those products, items, or components which have been prepared for sale in a heated condition and which are sold at any temperature that Is higher than the air temperature of the room or place where they are sold. "Hot prepared food products," for the purposes of this subsection, includes a combination of hot and cold food Items or components where a single price has been established for the combination and the food products are sold In such combination, such as a hot meal, a hot specialty dish or serving, or a hot sandwich or hot pizza, including cold components or side Items. (e) 1. Food or drlnks not exempt under paragraphs (a), (b), (c), and {d) shall be exempt, notwithstanding those paragraphs, when~purchased with food coupons or Special Supplemental Food Program for Women, lnfahts, and Children vouchers Issued under authority of federal law. 2. This paragraph (e) is effective only while federal law prohibits a state's participation in the federal food coupon program or Special Supplemental Food Program for Women, Infants, and Children If there is an official determination that state or local sales taxes are collected within that state on purchases of food or drinks with such coupons. 3. This paragraph (e) shall not apply to any food or drinks on which federal law shall permit sales taxes without penalty, such as termination of the state's participation. {2) Exemptions medical. (a) There shall be exempt from the sales surtax Imposed by this article any medloal products and supplies or medicine dispensed according to an Individual prescription or prescriptions written by a prescriber authorized by law to prescribe medicinal drugs; hypodermic needles; hypodermic syringes: chemical compounds and test kits used for the diagnosis or treatment of human disease, Illness, or InJury; and common household remedies recommended and generally sold for Internal and external use In the cure, mitigation, treatment, or prevention of Illness or disease ln human belngs 1 but not Including cosmetics or toilet articles, _no1withstanding the presence of medicinal ingredients therein, according to a list prescribed and approved by the Department of Health, which list shall be certified to the Department of Revenue from time to time and Included In the rules promulgated by the Department of Revenue. There shall also be exempt from the sales surtax Imposed by this article artificial eyes and limbs; orthopedic shoes; prescription eyeglasses and Items Incidental thereto or which become a part thereof; dentures; hearing aids; crutches; prosthetic and orthopedic appliances; and funerals. In addition, any Items Intended for one~time use which transfer essential optical characteristics to contact lenses shall be exempt from the sales surtax Imposed by this article, however, this exemption shall apply only after $100,000 of the sales surtax Imposed by this article on such items has been paid In any calendar year by 112 a taxpayer who claims the exemption In such year. Funeral directors shall pay tax on all tangible personal property used by them in their business. (b) For the purposes of this subsection (2): 1. 11 Prosthetlc and orthopedic appliances" means any apparatus, Instrument, device, or equipment used to replace or substitute for any missing part of the body, to alleviate the malfunction of any part of the body, or to assist any disabled person in leading a normal life by facilitating such person's mobility. Such apparatus, instrument, device, or equipment shall be exempted according to an Individual prescription or prescriptions written by a physician licensed under chapter 458, chapter 459, chapter 460, chapter 461, or chapter 466, Florida Statutes, or according to a list prescribed and approved by the Department of Health, which list shali be certified to the Department of Revenue from time to lime and included In the rules promulgated by the Department of Revenue. 2. "Cosmetics" means articles Intended to be rubbed, poured, sprinkled, or sprayed on, Introduced into, or otherwise applied to the human body for cleaning, beautifying, promoting attractiveness, or altering the appearance and also means articles Intended for use as a compound of any suoh articles, Including, but not limited to, cold creams, suntan lotions, makeup, and body lotions. 3, "Toilet articles• means any article advertised or held out for sale for grooming purposes and those articles that are customarily used for grooming purposes, regardlees of the name by which they may be known, including, but not limited to, soap, toothpaste, hair spray, shaving products, colognes, perfumes, shampoo, deodorant, and mouthwash. 4. ~Prescription" Includes any order for drugs or medicinal supplies written or transmitted by any means of communication by a quly licensed practitioner authorized by the laws of the state to prescribe such drugs or medicinal supplies and Intended to be dispensed by a pharmacist. The term also Includes an orally transmitted order by the lawfully designated agent of such practitioner. The term also Includes an order written or transmlt_ted by a practitioner licensed to practice In a jurisdiction other than this state, but only If the pharmacist called upon to dispense such order determines, in the exercise of his or her professional judgment, that the order Is valid and necessary for the treatment of a chronic or recurrent Illness. The term also Includes a pharmacist's order for a product selected from the formulary created pursuant to Sec. 465. 1 86 Fla. Stats. A prescription may be retained In written form, or the pharmacist may cause It to be recorded in a data processing system, provided that such order can be produced In printed form upon lawful request. {c) Chlorine shall not be exempt from the tax Imposed by this article when used for the treatment of water In swimming pools. (d) Llthotrlpters are exempt. (e) Human organs are exempt. (f) Sales of drugs to or by physicians, dentists, veterinarians, and hospitals In connection with medical treatment are exempt. (g) Medical products and supplies used In the cure, mitigation, alleviation, prevention, or treatment of Injury, disease, or Incapacity which are temporarily or permanently incorporated into a patient or client by a practitioner of the healing arts licensed In the state are exempt. (h) The purchase by a veterinarian of commonly recognized substances. possessing curative or remedial properties which are ordered and dispensed as 113 treatment for a diagnosed health disorder by or on the prescription of a duly licensed veterinarian, and which are applied to or consumed by animals for alleviation of pain or the cure or prevention of sickness, disease, or suffering are exempt. Also exempt are the purchase by a veterinarian of antiseptics, absorbent cotton, gauze for bandages, lotions, vitamins, and worm remedies. (I) X-ray opaques, also known as opaque drugs and radiopaque, such as the various opaque dyes and barium sulphate, when used in connection with medical X rays for treatment of bodies of humans and animals, are exempt. (j) Parts, special attachments, special lettering, and other like items that are added to or attached to tangible personal property so that a handicapped person can use them are exempt when such Items are purchased by a person pursuant to an Individual prescription. (k) This subsection (2) shall be strictly construed and enforced. (Ord. No. 02-116, § 1, 7-9-02) Sec. 29·123. Administration, collection and enforcement. The Florida Department of Revenue shall administer, collect and enforce the surtax levied hereunder pursuant to the procedures specified In Sec. 212.054(4) Fla. Stats. (2001) as the same may be amended or renumbered from time to time. (Ord. No. 02-116, § 1, 7-9-02) Sec. 29·124. Special fund created; uses of surtax proceeds; and role of Citizens' Independent Transportation Trust. The surtax proceeds collected by the State and distributed hereunder shall be deposited in a special fund set aside from other County funds In the custody of the Finance Director of the County. Moneys in the special fund shall be expended for the transportation and transit projects (Including operation and maintenance thereof) set forth in Exhibit 1 to this article (Including those projects referenced In the ballot question presented to the electors to approve this levy), subject to any amendments thereto made In aooorctance with the MPO process or made In accordance with the procedures specrfled In subsection (d) of this Section. Expenditure of surtax proceeds shall be subject to the following limitations: (a) Surtax proceeds shall be applied to expand the Golden Passport Program to all persons (regardless of Income level who are over the age of 65 or are drawing Social Security benefits, and to provide fare~free public transportation service on Metromover, Including extensions. (b) Surtax proceeds may only be expended for the transportation and transit purposes specifled In Section 212.055{1)(d)1--3 Fla. Stats. (2001}. (c) The County shall not expend more than five percent of the County's share of surtax proceeds on administrative costs, exclusive of project management and oversight for projects funded by the surtax. (d) The County Commission shall not delete or materially change any County project contained In the list attached as Exhibit 1 to this article nor add any project to the list except In accordance with the procedures set forth In this subsection (d). A proposed deletion, material change or addition of a County project shall be Initially reviewed by the Citizens' Independent Transportation Trust ("Trust"), which shall forward a recommendation thereon to the County Commission. The County Commission may either accept or reject the Trust's recommendation. If the County Commission rejects the recommendation, the matter shall be referred back to the Trust for its reconsideration and Issuance of a reconsidered reoomrrumdrulo.n.Jo_Jh~L Count:,-_ Commission. The County Commission may approve, change or reject the Trust's reconsidered recommendation. A two-thirds vote of the Commission membership shall be required to take action other than as contained In the 114 reconsidered recommendation of the Trust. The foregoing notwithstanding, the list of County projects contained In Exhibit 1 may be changed as a result of the MPO process as mandated by federal and state law. (e) No surtax proceeds may be used to pay the costs of a contract awarded by action of the County Commission until such action has become final (either by expiration of ten days after such action without veto by the Mayor, or by Commission override of a veto} and either: i) the Trust has approved same; or, il) in response to the Trust's disapproval, the County Commission re-affirms Its award by tWo-thirds ( 2/3) vote of the Commission's membership. The bid documents for all County contracts funded in whole or In part with surtax proceeds shall provide that no award shall be effective and no contractual relationship shall arise with the County unless and until approved by the Trust or re-affirmed by the County Commission as provided in this subsection. The foregoing notwithstanding, awards of contracts for services In support of the administration of the Trust or In support of the Trust's oversight function shall not require County Commission or Trust approval, so long as the individual contract amount does not exceed one thousand dollars ($1,000). (f} On a quarterly basis, the Executive Director of the CITI shall submit a written report to the Commission, the Mayor and the Manager of all expenditures made pursuant to Section 29~124 herein. (g) Twenty percent of surtax proceeds shall be distributed annually to those cities existing as of November 5, 2002 that meet the following conditions: (I) That continue to provide the same level of general fund support for transportation that Is In their PY 2001-2002 budget In subsequent Fiscal Years. Any surtax proceeds received shall be applied to supplement, not replace a city's general fund support for transportation; (il) That apply 20 percent of any surtax proceeds received to transit uses In the nature of circulator buses, bus shelters, bus pullout bays or other transit-related infrastructure. Any city that cannot apply the 20 percent portion of surtax proceeds it receives as provided In the preceding sentence, may contract with the County for the County to apply such proceeds on a County project that enhances traffic mobility within that city and immediately adjacent areas. If the city cannot expend such proceeds in accordance with either of the preceding sentences, then such proceeds shall carry over and be added to the overall portion of surtax proceeds to be distributed to the cities in the ensuing year and shall be utilized solely for the transit uses enumerated in this subsection (ii); and (ill) Surtax proceeds distributed amongst the existing cities shall be distributed on a pro rata basis based on the ratio such city's population bears to the total population In all such cities (as adjusted annually In accordance with the Estlmates of Population prepared by the Bureau of Economic and Business Research of the University of Florida). annually to those cities that continue to meet the foregoing conditions. For purposes of the foregoing, whenever an annexation occurs In an existing city, the number of persons residing In such annexed area at the time It Is annexed shall be excluded from arl calculations. Increases In population In areas annexed over and above the population in such area at the time of annexation which occur after annexation shall be Included In subsequent years' ·calculations. (iv) that do not expend more than 5% of "its municipal share of surtax proceeds on administrative costs, exclusive of project management and oversight for projects funded by the surtax. Administrative costs shall be defined as overhead expenses which are not readily attributable to any one particular project funded In whole or in part by transit surtax funds. (h) Newly Incorporated municipalities shall have the right to negotiate wlth the County for a pro rata share of the sales surtax, taking Into consideration the neighborhood and municipal projects Identified In Exhibit 1, as amended, within the boundaries of the new munlolpalltles. The preceding sentence shall not affect the tweniy (20) percent share provided herein for municipalities existing on November 5, 2002. (Ord. No. 02-116, § 1, 7-9-02; Ord. No. 06-138, § 1, 9-26-06; Ord. No·. 07-56, § 1, 4-24-07} 115 Attachment B FY2014 PTP Operating Budget PTP Administrative Support-Eligible expense NTE 5% Transportation Coordinator Salary (50%) Health Ins. (50%) Transportation Manager Salary (15%) Health Ins. (15%) Social Security Pension Total -PTP Administrative Su ort PTP Technical Support Transportation Coordinator Salary (25%) Health Ins. (25%) Transportation Manager Salary (30%) Health Ins. (30%) Social Security Pension Sub-Total Professional Services Total -PTP Technical Support GRAND TOTAL 116 FY 2014 Budget 35,966 2,040 15,432 16 1,000 16,000 70,454 17,737 911 30,865 33 1,000 16,000 66,546 164,000 230,546 301,000 Attachment C Estimated M unic1pal Transportation Surtax Funds D1stribut1on Projected for FY14 *" Amount* $ 220 000 000 Jurisdiction Population % Population 20% 20% Transit Share 80% Transportation Apr-12 ... $ 44,000,000 Share Aventura 37,239 3.037% $1,336,376 267,275 1 ,069,101 Bal Harbour Village 2,976 0.243% $106,798 21,360 85,438 Bay Harbor Islands 5,755 0.469% $206,527 41,305 165,221 Biscayne Park 3,099 0.253% $111,212 22,242 88,970 Coral Gables 47,885 3.906% $1,718,423 343,685 1,374,739 El Portal 2,361 0.193% $84,728 16,946 67,782 Florida City 11,850 0.966% $425,255 85,051 340,204 Golden Beach 924 0.075% $33,159 6,632 26,527 Hialeah 227,380 18.545% $8,159,864 1,631,973 6,527,892 Hialeah Gardens 21,950 1.790% $787,708 157,542 630,166 Homestead 63,290 5.162% $2,271,254 454,251 1,817,003 Key Biscayne 12,402 1.012% $445,064 89,013 356,051 Indian Creek Village 92 0.008% $3,302 660 2,641 Medley 858 0.070% $30,791 6,158 24,632 Miami 414,700 33.823% $14,882,117 2,976,423 11,905,694 Miami Beach 90,097 7.348% $3,233,263 646,653 2,586,610 Miami Lakes 29,448 2.402% $1,056,785 211,357 845,428 Miami Shores 10,342 0.843% $371,138 74,228 296,910 Miami Springs 14,03( 1.145% $503,738 100,748 402,991 North Bay Village 7,524 0.614% $270,010 54,002 216,008 North Miami 59,485 4.852% $2,134,706 426,941 1,707,765 North Miami Beach 42,113 3.435% $1,511,287 302,257 1,209,029 Opa-Locka 15,610 1.273% $560,188 112,038 448,150 Palmetto Bay 23,643 1.928% $848,464 169,693 678,771 Pinecrest 18,447 1.505% $661,998 132,400 529,598 South Miami 13,576 1.107% $487,195 97,439 389,756 Sunny Isles Beach 21,395 1.745% $767,791 153,558 614,233 Surfside 5,776 0.471% $207,280 41,456 165,824 Sweetwater 13,417 1.094% $481,489 96,298 385,191 Virginia Gardens 2,394 0.195% $85,912 17,182 68,730 West Miami 6,024 0.491% $216,180 43,236 172,944 Total Municipal Participation 1,226,089 100.000% $44,000,000 8,800,000 35,200,000 Unincorporated 1,325,166 Total Miami-Dade 2,551,255 New Cities Cutler Bay Miami Gardens Dora I Per Capita Amount $35.89 $35.89 $35.89 Population 41,441 107,147 47,529 Transfer $1,487,171 $3,845,127 $1,705,648 Total $7,037,946 • Estimate based on Projected Collections for FY 2013 with a 3.5% growth for 2014. •• Estimates assume no change in the distribution amount as per CS/CS/HB 1205 and/or changes to Ordinance No. 02-116. 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""'""'"· -.C#)'CW. a;y .. ~Mlblc- _. 1!;~2S!tQl(S.~$'1!t,b~..._,-,.,,.....k_,,.,......,.,~ "'~""~~"'"""llr !NOtf~-~~»~f't<ThmOil-llli<!!~«i!ll~-'>-•--'*-a -«h~~~---~lM~>I'<J-"I'<'",""""'~!I'I<t~IS!<ib>*'-1 '!l'illO 1'<llk~-"<ll-~l!iiii>IC!tl'trx~-·or""''~*"'"'--"'-ir!lw-. ..,. """'<t""""'""''~cr~..-.t--llr""' ll)~ll'lo\-i!l-l<illl\lltf>Y'I~~~-M""""""'b',..,...., __ ,.,..;r -(if~ ~I'I'YJ"l~lltkft t~ ,..~ an)l' mw""m: « J:•:il"m~ah! 1t1 ~ ~~~ t=~ttXifl'!-dJ!i!J. ~lm'~ ~~~,...,. --a a!~ oo":H4'1 ~orTTY.-,""'!>*'>l>ill!l>l! ROI!<i'<~Si>A,...JJITI1. Ml!OOI! 118 RESOLUTION TO BE SUBMITTED 119 THIS PAGE INTENTIONALLY LEFT BLANK 120 COMMISSION ITEM SUMMARY Condensed Title: A Resolution adopting the Miami Beach Cultural Arts Council's Fiscal Year 2013/14 budget in the amount of $1 ,4 70,000 subject to a second public hearing scheduled on Monday, September 30, 2013 at 5:03 _p.m. Key Intended Outcome Supported: Increase community rating of cultural activities. Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey two out of three residents (67%) believed the City offered the right amount of cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North Beach (30%) and South Pointe (31%) were more likely to say there were too few cultural activities. Item Summary/Recommendation: The Cultural Arts Council (CAC) 2013/14 Budget is allocated as follows: Cultural Arts Grant Programs-The CAC's annual grants program represents 48% of their annual budget, which equals $710,000. A companion item is included in today's agenda that provides additional information on the grants process and the recommended awards. Marketing -Utilized to promote the City of Miami Beach as the region's preeminent cultural destination and help market the programs of the City's constituent arts groups. This represents 4% of their budget, which equals $52,000. Cultural Endowment-The CAC's budget does not include a contribution towards the City's Cultural Endowment for Fiscal Year 2013/14 due to budget constraints. Administration-Administrative expenses represent 17% or $250,000 of the CAC's annual for salaries & benefits and 10% or $154,000 for operating expenses. The operating budget includes an allocation of $75,000 for a curriculum-based arts education program for City of Miami Beach Schools. Contingency-A contingency of $304,000 is being set aside pending final direction from the City Commission regarding use of Quality of Life (QOL) resort tax funds for the North Beach circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach, South Beach and Arts. The Administration recommends adopting the Resolution. Adviso Board Recommendation: The Cultural Arts Council approved the proposed budget at their meeting on February 7, 2013. Financial Information· Source of .Amount Account Approved Funds: 1 $1,470,000 140.6080 Cultural Arts Council Fund B 2· 3 .. 4 Total $1,470,000 Financial Impact Summary: City Clerk's Office Legislative Trackmg: I Gary Farmer t. City Manager MIBEACH 121 AGENDA ITEM ____;_R~7-:F-:---=- DATE q...J/-J3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachA.gov TO: FROM: Mayor Matti Bower and Members Jimmy L. Morales, City Manage DATE: September 11, 2013 COMMISSION MEMORANDUM the City Co~ SUBJECT: A RESOLUTION OF THE MAYO ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADOPTION OF THE MIAMI BEACH CULTURAL ARTS COUNCIL'S FISCAL YEAR 2013/14 TENTATIVE BUDGET IN THE AMOUNT OF $1,470,000 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:0~ P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING The Cultural Affairs Program is funded by interest earned from the Resort Taxes and Quality of Life funds, Miami Beach Convention Center Capital Fund, and the GMCVB (per contract). ANALYSIS The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual and performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and benefit of residents and visitors. In 1997, the original nine-member volunteer board conducted town meetings with arts groups to evaluate their needs. It then developed a cultural arts master plan identifying programs to assist local arts groups: grants, marketing, facilities, revenue development, and advocacy/planning. The Mayor and City Commission adopted the master plan on June 3, 1998. Since that time the City has awarded in excess of $10 million in cultural arts grants, supporting thousands of performances, exhibits, and other cultural activities in Miami Beach. The CAC continually evaluates its programs and effectiveness based on comments from its constituent arts groups, advisers, grants panelists, community groups, elected officials, City administrators, and others. The positive economic impact of the City's cultural efforts is evident throughout the community as is its effect on our quality of life. Quality of Life Revenue In Fiscal Year 2004/05, the City Commission authorized equally allocating 50% of the 1% Resort Tax to North Beach, Middle Beach, and South Beach, and Tourism & Cultural Development for Cultural Affairs This commitment of funding for arts and culture provided a new permanent funding source that sustains cultural programming long term. Cultural Arts Grants The City Administration is recommending grants to 46 not-for-profit organizations for cultural events in Miami Beach between October 1, 2013 and September 30, 2014. The CAC's recommended annual budget for grants is $710,000 or approximately 48% of the total CAC budget. Included in this figure is the joint CACNCA program for Cultural Tourism grants that support cultural events with documented tourism benefits. The VCA provides $30,000 and the CAC provides $30,000 to fund this program. The grant awards range from $7,011 to $31,987. A total of $955,000 was requested by 46 viable grant applicants this year. There is a corresponding item in today's agenda detailing the recommended awards for Fiscal Year 2013/14. 122 City Commission Meeting Cultural Arts Council Budget FY 13/14 September 11, 2013 Page 2 of 2 Marketing This year, the CAC has recommended $52,000 approximately 4% of its annual budget, to be utilized to promote the City of Miami Beach as the region's preeminent cultural destination. Last year's efforts continued the momentum initially generated by the marketing initiative from FY 2004/05, developed by the CAC's Marketing and Communications Task Force to better promote the arts in our community and market the programs of the City's constituent arts groups. The CAC will use these funds to further cultural marketing efforts for Fiscal Year 2013/14. The successful launch of an interactive "Mbculture.com" website features an extensive cultural calendar and allows the CAC's constituent groups to post advertisements about their events to its 3600 subscribers. Endowment From 1998 through 2001 the City contributed $200,000 towards the CAC's Cultural Endowment, 8% of the CAC's annual budget. In fiscal years 2001/02 and 2002/03, due to a decrease in funding sources, the City contributed $160,000, 15% of the CAC's annual budget. Due to significant decreases in resort tax revenue and interest income, the City did not contribute to the CAC's Cultural Endowment for 2003/04. However, in fiscal years 2004/05, 2005/06 and 2006/07, the City contributed $100,000 each year. By the end of Fiscal Year 2006/07 the Cultural Endowment totaled $1,220,000. Over the last several years however, due to significant decreases in interest income and property tax cuts, the City did not contribute towards the CAC's Cultural Endowment and the City Administration is recommending against a contribution in 2013/14. Administration & Operating The CAC's annual budget also includes $250,000 or 17% for salaries and benefits for two full-time employees. In addition, operating expenses account for 10% of the CAC's annual budget or $154,000 and include, professional services, operating expenses supporting the CAC's programs, and City internal service charges. Included in the CAC's operating budget is an allocation of $75,000 to continue and strengthen curriculum-based arts education programs in City of Miami Beach schools, and after-school arts classes at school, park and youth center locations. The City began contracting for these services in 2005/06, following several years of CAC grant support for these programs. The programs are designed to increase arts and cultural activities for Beach youth and their families at City facilities and within the City schools. An established evaluative process and constant feedback assist the Cultural Affairs Program Staff in monitoring the high quality and continued success of these programs, which receive supplemental funding of $30,000 from the Tourism & Cultural Development General Fund Budget, bringing the total program costs to $105,000. Contingency A contingency of $304,000 is being set aside pending final direction from the City Commission regarding use of Quality of Life (QOL} resort tax funds for the North Beach circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach, South Beach and Arts. CONCLUSION The Administration recommends the Mayor and City Commission should adopt the Miami BeacJJ;;ultural Arts Council's Fiscal Year 2013/14 budget in the amount of $1 ,470,000. JLMl F/MH T:\AG A\2 .13\September 11\CAC Budget Memo 1314.doc 123 Cultral Arts Council-FY 2013/14 Proposed Budget Budgeted Positions 2 Cultural Affairs Program Manager 100% Grants & Operations Administrator 100% FY 11/12 FY 12/13 FY 13/14 Variance FY REVENUES Actual Budget Proposed 13 vs. FY 14 Interest Allocated-Pooled Cash $ 32,562 $ 43,000 $ 33,000 $ (10,000) GMCVB 50,000 50,000 50,000 0 Quality of Life (25% of collected) 1,229,681 1,071,000 1,387,000 316,000 Resort Tax (Citywide) 152,000 0 0 0 Fund Balance 0 0 0 Total $ 1,464,243 $ 1,164,000 $1,470,000 $ 306,000 FY 11/12 FY 12/13 FY 13/14 Variance FY EXPENDITURES Actuals Budget Proposed 13 vs. FY 14 Salaries $ 182,619 $ 154,881 $ 157,000 $ 2,119 Benefits 51,365 76,858 93,000 16,142 Operating Expenses 94,037 94,824 95,000 176 Marketing 345 171,202 112,285 52,000 (60,285) Grants 349 612,343 650,000 710,000 60,000 Internal Services 70,922 75,152 59,000 (16,152) Contingency 304,000 304,000 Total $ 1,182,488 $ 1,164,000 $ 1,470,000 $ 306,000 Surplus/(Deficit) $ 281,755 $ -$ -$ - 124 HI Ml MIBEACH CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS Hlllla!ISIEREBY,...,tt.>!~-"Vntllbl>l>lfdl>j'!!\o~..-.:l01y~Oilloootyo$Mll!I'I'II-,Rorl:l"ff! ,...~~lrdl'loo<Citt"""' 11!11l0>~~~"'""""-·-""""'_.,.__,11, 211131!>-b-.; Ulp.m. A F$-AA!l(I<V 1)1'00 ~ 10-!ot!IO!JI> 05&909 -!'..--~ ~ -~ JOSi< ftM E'!ifl'\!·--IS,~l-T!'<i' ~·~-Ci SS!!iil Mi'lo;l'<ed2) Til<lo.t>l s......, Wi!go-Of 0252!1 w;,:-~-~PU>IIe-oglll~-MJIIQO-R:ifi'IOI:al-lfYI:i.•JtJ(!4.0rl~.~ l!J.;t!JUM$1l1pm ~tA-I<>,;t>•,P•rt•"'"~""'·r..->~.Q.O.·o.!:it~FO'I..oe--·r..-~A!>!-- -R:if--2CtY14~bA_FUU_"'Q5<~0.MOOO&y!i<j:C-J0.2llr.lfllfi:!IJp.m. --,_O(~-O!O!m:!mfJtt~~~l;><:al-11'm>ml~~-~ ~T-Ad--.... 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Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase the visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving communications between residents and police (40%). Issue: Shall the Mayor and City Commission set the public hearing to adopt the tentative budget for the the Miami Beach Police Department's Special Revenue Account? Item Summary/Recommendation: Unclaimed evidence totaling $75,000 has been in the custody of the Police Property and Evidence Unit past the sixty (60) day waiting period. These funds have now been placed in the Police Special Revenue Account Fund as provided by Resolution 90-19931, passed on March 7, 1990. The Administration recommends that the Mayor and City Commission adopt the budget for the Fiscal Year 2013/14 Police Special Revenue Account in the amount of $75,000 and appropriate funds. Advisory Board Recommendation: Financial Information: Source of Amount Account Approved Funds: 1 $ 75,000 Special Revenue Account 195.8000.369993 ~ 2 3 4 OBPI Total $ 75,000 Financial Impact Summary: Cit Clerk's Office Legislative Tracking: Mauvett Rattigan, Miami Beach Police Department Si n-Offs: Department Director Assistant City Manager City Manager <7-~o Ra mond Martinez, Chief MIAMI BEACH 127 AGENDA ITEM _·P...,..;;-t--=G-'---o-- DATE __,_9__.-f'-L..(-.,_,.J3..,___ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gav TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of the City Commission Jimmy L. Morales, City Manage~~ p September 11, 2013 A RESOLUTION ADOPTING AND APPROPRIATING FUNDS FOR THE FISCAL YEAR 2013/14 POLICE SPECIAL REVENUE ACCOUNT TENTATIVE BUDGET IN THE AMOUNT OF $75,000 FOR THE PURCHASE OF THOSE ITEMS SET FORTH IN EXHIBIT "A," AND SUCH ACCOUNT FUNDED BY UNCLAIMED EVIDENCE CURRENTLY HELD IN THE POLICE SPECIAL REVENUE ACCOUNT SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:03P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution and Set 2nd Reading Public Hearing for September 30, 2013. ANALYSIS Florida Statute 705.105 "Procedure for Unclaimed Evidence" provides that unclaimed evidence in the custody of the court from a criminal proceeding, or seized as evidence by and in the custody of a law enforcement agency, shall become the property of that law enforcement agency 60 days after the conclusion of the proceedings. In March 1990, a special account was established titled "Police Special Revenue Account" in the Special Revenue Fund. Funds for this account are made available in the Police Property and Evidence Unit, as unclaimed evidence, in accordance with Florida Statute 705.105 outlined above. Unclaimed evidence totaling $75,000 has been in the custody of the Police Property and Evidence Unit past the sixty {60) day waiting period. These funds have now been placed in the Police Special Revenue Account Fund, as provided in Resolution 90- 19931 , passed on March 7, 1990. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the Budget for the Fiscal Year 2013/14 Police Special Revenue Account, and appropriate the amount of $75,000 to provide funds for the purchase of miscellaneous items for the Police Department listed on Exhibit "A". 128 RESOLUTION NO. _____ _ A RESOLUTION ADOPTING AND APPROPRIATING FUNDS FOR THE FISCAL YEAR 2013/14 POLICE SPECIAL REVENUE ACCOUNT TENTATIVE BUDGET IN THE AMOUNT OF $75,000 FOR THE PURCHASE OF THOSE ITEMS SET FORTH IN EXHIBIT "A," AND SUCH ACCOUNT FUNDED BY UNCLAIMED EVIDENCE CURRENTLY HELD IN THE POLICE SPECIAL REVENUE ACCOUNT, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:03P.M. WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for unclaimed evidence, which is seized by, and in the custody of the Miami Beach Police Department, and shall vest permanently in the Miami Beach Police Department sixty (60) days after the conclusion of the proceeding; and WHEREAS, $75,000.00 was seized, and has been in the custody of the Miami Beach Police Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the Florida Statutes; and WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No. 90-19931, adopted on March 7, 1990. WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on Exhibit "A." NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting and appropriating funds for the fiscal year 2013/14 Police Special Revenue Account tentative budget in the amount of $75,000 for the purchase of those items set forth in Exhibit "A," and such account funded by unclaimed evidence currently held in the Police Special Revenue Account, subject to a Second Public Hearing scheduled on Monday, September 30, 2013 at 5:03p.m. PASSED and ADOPTED this ___ day of September, 2013. ATTEST BY: MAYOR MATTI HERR ERA BOWER RAFAEL E. GRANADO, CITY CLERK 129 COMMUNITY ACTIVITIES EXHIBIT "A" MIAMI BEACH POLICE DEPARTMENT SPECIAL REVENUE ACCOUNT BUDGET FISCAL YEAR 2012/13 $ 50,000 195-6045-000362 LAW ENFORCEMENT EQUIPMENT AND SUPPLIES $ 20,000 195-6045-000343 FACILITIES MAINTENANCE $ 5,000 195-6045-000312 TOTAL $ 75,000 130 MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS NQT!Cltf5tttfltBY,...,.,-~~\\iljli<J-l'!>llle~-Q!yC-t:>lbotytll ___ m !00~~3rtt""""',Q!y!Jiallll\ll(l~~-cii,-~.-.<Jtl--"-""· 2013%-1N1\>II>"""* 5.CI-. ~~.-A<i:Jptlrlg n·n..--M-M~~ooo Oc$.!11.100-roo-~~~-· s" .Aoo ~-~ -lU%1 fA««"'-;r.,·~' IIQ 0$.$1$ Wlo;JIM2) tM D«>t ~ MO!!Ogio'-OI0.7.e.l Miii<I:~Somr'\l'Th!t_I'U:Wie_f'\111>=--Ml!IOiio-~<t--i!'Vl2m3tl4.01\.~.~ :Kl,Zl!~A1Ml1 p.m --~--;t.l!\1?-~f«Tl>i-tJ.O !loe!sm~<•,PLlAMW~i::mm~&'!e'l''"'"'An'l-- -Rt--201:!l1~~bA-F'!M~~: ~--Orl~-~3il,2n!3At5il!p.l>'L --A-OITh<o-01-•Cft'-t~-IM:aiO...!iJI!mW~~~~ 11'!<> ,._I'd~~· Of 12JlBl' taiJi ft>! 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"'Sf 015<><>111'1!0 RO<!dl>~&>N«tll7H . ...,._ 131 ···-.. -...... ·---------------·----··-·--------- THIS PAGE INTENTIONALLY LEFT BLANK 132 COMMISSION ITEM SUMMARY Condensed Title: A Resolution Setting the Public Hearing for the September 30, 2013 Special Commission Meeting, adopting the tentative budget for the Fiscal Year 2013/14 Police Confiscation Trust Fund in the amount of $724,000 to be funded from the proceeds of the State and Federal Confiscated Funds. Key Intended Outcome Supported: Increase Resident and Business ratings of Public Safety. Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase the visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving communications between residents and police (40%). Issue: Shall the Mayor and City Commission set the public hearing for September 30, 2013 Special Commission Meeting adopting a tentative budget for the Fiscal Year 2013/14 Police Confiscation Trust Fund? Item Summary/Recommendation: The Chief of Police has reviewed and identified the needs for the appropriation and has established that the expenditures of forfeiture funds are in compliance with Section 932.7055, Florida State Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies. The Administration recommends that the Mayor and City Commission adopt the tentative Budget for the Fiscal Year 2013/14 Police Confiscation Trust Fund in the amount of $724,000. Advisory Board Recommendation: Financial Information· . Source of Amount Account Funds: 1 Confiscation Funds: ~-2 $235,000 607-8000-351210 State funds-Confiscation 3 $489,000 603-8000-351211 Federal-Justice funds 4 OBPI Total $724,000 Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Mauvett Rattigan, Miami Beach Police Department s· Off s: 1gn- Department Director ~~ Raymond Martinez, Chief MIAMI BEACH Assistant City Manager 133 C~Manager -!fP AGENDA ITEM -~R_,_7..L..Jfi'-- DATE _'f...L-/.L...r_,..{f"-- MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of the City Commission Jimmy L. Morales, C~y Manager ~ cf' ·-/- September 11,2013 { A RESOLUTION SETTING A PUBLIC HEARING FOR THE SEPTEMBER 30, 2013 SPECIAL CITY COMMISSION MEETING, ADOPTING THE TENTATIVE BUDGET FOR THE POLICE CONFISCATION TRUST FUND FOR FISCAL YEAR 2013/14 IN THE AMOUNT OF $724,000 TO BE FUNDED FROM STATE CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT OF $489,000. FOR THE APPROPRIATION AND EXPENDITURE OF THOSE ITEMS SET FORTH IN EXHIBIT "A", WHICH SHALL BE FUNDED THROUGH THE POLICE CONFISCATION TRUST FUND. ADMINISTRATION RECOMMENDATION Set the Public Hearing and Adopt the Resolution. ANALYSIS As part of the City's annual budget process, the Finance and Citywide Projects Committee (FCWPC) reviewed and approved the proposed Police Confiscation Trust Fund budget at their July 10, 2013 meeting. Florida Statute 932.7055 provides for expenditures of forfeiture funds for law enforcement purposes. As a matter of policy, confiscation funds are typically utilized for capital purchases or one-time, non-recurring expenses, including specialized equipment, grant matches and organizational training. The Miami Beach Chief of Police, Raymond Martinez, reviewed and identified the need for the appropriation of these funds and ensured that the expenditures of forfeiture funds are in compliance with Section 932.7055, Florida State Statutes, and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies. These forfeiture funds have been deposited in the Police Confiscation Trust Fund. In addition, the City has complied with all statutory procedures involved in the transaction of these funds. 134 As part of the FCWPC meeting, a thorough review of the proposed expenditures for FY 2013/14 was presented. A summary of the FY 2013/14 Confiscation Budget is as follows, and is attached as Exhibit "A": Federal Funds-$489,000 • Specialized Technology -Rapid ID Fingerprint System and Ocean Tower Systems (video enhancement) • Sniper Rifle & Night Scope for SWAT Team • Golf Carts • Fixed License Plate Reader (location to be determined) • Organizational Development Travel • Special Travel due to off-site tests/evaluations of equipment • Training • Laptops • Reimbursement for purchase of Bullet Proof Vest Purchases per the labor contract with the Fraternal Order of Police (FOP) • Graffiti eradication through Teen Job Corps • Police training equipment • Lifescan Device (fingerprint and background check) As part of the collective bargaining agreement with the Fraternal Order of Police, the City has committed to reimburse officers for the purchase of bullet proof vests. In past years, along with a confiscation funds, the City offset the reimbursement through a grant from the Department of Justice's Bullet Proof Vest Partnership. Recently, the grant amended its requirements to include a mandatory "must wear" policy in place by applying agencies. Due to this new requirement, the City was unable to apply for the FY 2013/14 funding cycle, as this policy is currently not in place in the Miami Beach Police Department. As such, the reimbursement for this specialized equipment has been included in the expenditure of Federal forfeiture funds. State Funds -$235,000 • Crime Prevention Initiatives & School Liaison Projects • Costs connected with prosecution/processing of forfeitures • Victim of Crimes Act (VOCA) Grant Match for Victim's Advocate Salary • Contracting of Latent Print Examiner expertise • Scooters • Scholarship Program • AR Rifle Grant Match • 15% of State Funds collected in FY 2011/12 to be used for drug abuse treatment, drug and crime prevention education and non-profit community-based programs. Future Costs Related to Purchases The purchase of the laptops, golf carts and scooters are all one-time expenditures in FY 2013/14. There are replacement costs associated with the purchases items outlined as part of the FY 2013/14 Confiscation Budget. These costs include $42,000 for the replacement of fourteen ( 14) laptops, which will need to be replaced in three (3) years. In addition, there are recurring operating costs for the golf carts and scooters for approximately $3,200 per year per, which includes fuel and preventive maintenance costs. 135 CONCLUSION The Administration recommends that the Mayor and Clty Commission adopt the Budget for the Fiscal Year 2013/14 Police Confiscation Trust Fund and appropriate funds in the amount of $724,000 to be funded from the proceeds of State and Federal Confiscation Funds as listed in Exhibit "A". JLM~R 136 RESOLUTION NO.----- A RESOLUTION ADOPTING AND APPROPRIATING FUNDS FOR THE POLICE CONFISCATION TRUST FUND TENTATIVE BUDGET FOR FISCAL YEAR 2013/14 IN THE AMOUNT OF $724,000, TO BE FUNDED FROM STATE CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT OF $489,000, FOR THE APPROPRIATION AND EXPENDITURE OF THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL BE FUNDED THROUGH THE POLICE CONFISCATION TRUST, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:03P.M. WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes; and WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by the City of Miami Beach Commission; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes (written certification attached as Exhibit B), and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 2013/2014 in the amount of $724,000.00 shall be funded from State Confiscated Funds in the amount of $235,000.00, and Federal Justice Confiscated Funds in the amount of $489,000.00, as reflected in the attached Exhibit "A"; and WHEREAS, funds in the amount of $724,000.00 are available in the Police Confiscation Trust Fund. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting and appropriating funds for the Police Confiscation Trust Fund tentative budget for fiscal year 2013/14 in the amount of $724,000, to be funded from State confiscated funds in the amount of $235,000 and Federal Justice confiscated funds in the amount of $489,000, for the appropriation and expenditure of those items set forth in Exhibit "A," which shall be funded through the Police Confiscation Trust, subject to a second Public Hearing scheduled on Monday, September 30, 2013 at 5:03p.m. PASSED and ADOPTED this ___ day of September, 2013. ATTEST BY: MAYOR MA TTl HERRERA BOWER RAFAEL E. GRANADO, CITY CLERK 137 "EXHIBIT A" MIAMI BEACH CONFISCATED TRUST FUND BUDGET FISCAL YEAR 2013/14 FEDERAL CONFISCATION FUNDS-Justice: ORGANIZATIONAL TRAINING:· 1) ORGANIZATIONAL DEVELOPMENT TRAVEL & OFF-SITE TESTING 2) TRAINING SUPPLEMENT TO LETTF Laptop Computers Sniper Rifle & Night Scope for SWAT Team Rapid ID Fingerprint System Golf carts Computer Tower Ocean Systems (video enhancement) Bulletproof Vest Reimbursement (per FOP contract) Fixed LPR (location to be determined) Graffiti eradication through Teen Job Corp. Lifescan Device (for backgrounds process) Police Training Equipment (Gym) TOTAL OF FEDERAL CONFISCATION FUNDS-Justice: 138 $ 50,000 603-4 7 50-000363 $ 40,000 603-4 750-000367 $ 85,000 603-4 750-000672 $ 60,000 603-4750-000672 $ 20,000 603-4750-000672 $ 27,000 603-4750-000672 $ 9,000 603-4750-000672 $ 35,000 603-4 750-000343 $ 85,000 603-4750-000672 $ 25,000 603-4 750-000343 $ 13,000 603-4 750-000672 $ 40,000 603-4750-000672 489,000 ------------------------------------. "EXHIBIT A CONTINUED" MIAMI BEACH CONFISCATED TRUST FUND BUDGET FISCAL YEAR 2013/14 STATE FUNDS: COST CONNECTED WITH THE PROSECUTION AND PROCESSING OF STATE FORFEITURE CASES CRIME PREVENTION INITIATIVES & SCHOOL LIAISON PROJECTS CRIME SCENE LATENT PRINT EXAMINER SALARY SCHOLARSHIP PROGRAM SCOOTERS AR Rifle Program/initiative-City's match for reimbursement of rifles at $500. 15% of State Funds collected in FY12 to be used for drug abuse treatment, drug and crime prevention education and non-profit community based programs. SUB-TOTAL OF STATE FUNDS GRANT MATCH: GRANT SALARY MATCH-Victims Advocate-portion not covered by State Grant (VOCA) SUB-TOTAL OF STATE FUNDS (Grant Match) TOTAL OF STATE FUNDS: 139 $ 20,000 607-4700-000464 $ 30,000 607-4717-000343 $ 72,000 607-4719-000312 $ 5,000 607-4719-000353 $ 20,000 607-4719-000672 $ 15,000 607-4719-000343 $ 28,000 607-4719-000353 $ 190,000 $ 45,000 607-4719-000111 $ 45,000 $ 235,000 ----------------------------------------, EXHIBIT"B" CERTIFICATION I, Raymond Martinez, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Confiscation Trust Fund, for the 2013/2014 fiscal year providing funds for expenditures, complies with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies. 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Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase the visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving communications between residents and police (40%). Issue: Shall the Mayor and City Commission setting a public hearing to adopt the tentative budget for the Police Training and School Resources Fund? Item Summary/Recommendation: The Police Training & School Resources Fund provides funds for the education of police personnel at various schools, conferences, and workshops and for the purchase of training/operational supplies in accordance with guidelines established by the Division of Criminal Justice Standards and Training, as provided by Section 938.15, Florida Statutes the source of such funds being court costs from criminal proceedings. In accordance with Florida Statute, Section 938.15, Criminal Justice Trust Fund, such funds are projected to be received amounting to $35,000. The Administration recommends that the Mayor and City Commission adopt the budget for the Fiscal Year 2013/14 Police Training & School Resources Fund and appropriate funds in the amount of $35,000. Advisory Board Recommendation: Financial Information: Source of Amount Account Approved Funds: 1 $ 35,000 Police Training & School Resources Fund ~ 2 608-8000-351300 3 4 OBPI Total $ 35,000 Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Mauvett Rattigan, Miami Beach Police Department Assistant City Manager MIAMI BEACH AGENDA ITEM --=-R_7_I_ DATE (i,//-/.3 143 MIAMI BEACH City of Mic::~mi Bec::~ch, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of the City Commission Jimmy L. Morales, City Manager ?f , _ir . September 11 2013 -r A RESOLUTION ADOPTING AND APPROPRIATING FUNDS FOR THE FISCAL YEAR 2013/2014 POLICE TRAINING & SCHOOL RESOURCES FUND TENTATIVE BUDGET IN THE AMOUNT OF $35,000 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:03P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution and Set 2nd Reading Public Hearing for September 30, 2013. ANALYSIS Florida Statute, Section 938.15, entitled "Criminal Justice Education for Local Government", provides for funds to be made available to the law enforcement agency for expenditures related to criminal justice education degree programs and training courses. The Police Training & School Resources Fund provides funds for the education of police personnel at various schools, conferences, and workshops and for the purchase of training, operational supplies in accordance with guidelines established by the Division of Criminal Justice Standards and Training, as provided by Florida Statute, Section 938.15; the source of such funds being court costs from criminal proceedings. In accordance with Florida Statute, Section 938.15, entitled "Criminal Justice Education for Local Government, such funds are projected to be received amounting to $35,000 such funds being court costs from criminal proceedings. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the budget for the Fiscal Year 2013/14 Police Training & School Resources Fund and appropriate funds in the amount of $35,000. 144 RESOLUTION No. _____ _ A RESOLUTION ADOPTING AND APPROPRIATING FUNDS FOR THE FISCAL YEAR 2013/2014 POLICE TRAINING & SCHOOL RESOURCES FUND TENTATIVE BUDGET IN THE AMOUNT OF $35,000, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:03P.M. WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for expenditures for Criminal Justice Education degree programs and training courses for officers and support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida Statutes; and WHEREAS, the Police Training and School Resources Fund is currently funded with the assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section 938.15 of the Florida Statutes, in the amount of $35,000; and WHEREAS, the City of Miami Beach Police Department intends to utilize the $35,000 for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes , and the $35,000 shall be expended from the Police Training and School Resources Fund for education degree programs and training courses of those officers and support personnel of the Miami Beach Police Department. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting and appropriating funds for the fiscal year 2013/2014 Police Training & School Resources Fund tentative budget in the amount of $35,000, subject to a second public hearing scheduled on Monday, September 30, 2013 at 5:03p.m. PASSED and ADOPTED this 11th day of September, 2013. ATTEST BY: MAYOR MATTI HERRERA BOWER RAFAEL E. GRANADO, CITY CLERK 145 MIAMIBEA H CITY OF MIAMI BEACH NOTICE OF PUBLIC HEARINGS ~!&IEAI:BY ,_li'!St ~ ~s o.t~~ Clo>-t'!l 100 Ma)<l:t-Ol)l ~<fl!IOCI>'<'f·M!H s-n.fl<*il>-m hCc~CI'~l«>Fioot,Crt)'-. 1TQ!IC.,-~!lm.o......,. ___ m_-,~11, -\1.>-lto>~ --'1-""-11<>1.o\®1~1]1ho-vohi-'AI!O!)ICI5.1!0011-!'!l<-~~WiiJ<fi!oSii.Am ~·--tfi.IIY.lM<mtT~:on n.. '!'laled-111d"-a s.~tM...,. """2! rh«O!II>;s""""~"'-OIO~~ MilS:-~The-l'ul>lll: HW!t'ig~Q>rnliOl(lh&!.li!.-R:tF-_,'P(}ID!'31l<I.OA~.SIIp JQ, :IC~J.Al !1-Ql pm. &:Ill pm. 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Su;,, m;>Oty~-*"'-lr<l_l);ol>l<:l!W:: ro--li>"""""'""l'<llldill>l>m.i<loby V..Ot-;~v.i!hr""P"dlo""l'_..._ali!o-"'J<IttS--j>0110ll•""-"""""""'·-· -<i~.,..,_....,.;,......,,~~~""m..-...,..il'<l"'l:l"""""f1"'~ll»~fi'l<llllll-~ """"'•·<loo!ll'l<ll~to«m.,tarlflOOftl<lrlt>t~"-"'0-!NI'"""'_t<_<~'~ __ -4-II!O<lloi!""9'1'11>'<1PP'>O"lmil-·-twl3w 11)~ ll!i!l-"'"'~-< ·~~ llllom'-01\li<:«Mt::<~---Mf{;jf or 'illY-~~ to.t~ ,any-~m « ~~~i no~ Qry-~~ PY~f'fi~ ~~ ~~'W:Th"l'i'-~Tl """""''""'~~~m.r-<'' ~..-TIY .-,., >!O<>Wh t10'1da ""-"1SoNc~• r•• M- 146 COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, setting a Public Hearing to adopt the Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund Budgets for Fiscal Year (FY) 2012/13. Key Intended Outcome Supported: lm prove the City's overall financial health and maintain overall bond rating. Supporting Data: N/A Item Summary/Recommendation: The budgets for the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund for Fiscal Year 2012/13 were approved on September 27, 2012 with the adoption of Resolution No. 2012- 28014. The First Amendment was approved on April 17, 2013 with the adoption of Resolution No. 2013- 28185. The City of Miami Beach provides a wide range of municipal services including Police; Fire-Rescue; Parks and Recreation; Water, Sewer, Stormwater, and Sanitation; and Public Works. The City's annual operating budget allows us to address the needs of the community and includes: • The General Fund; • General Obligation Debt Service Fund; • Enterprise Funds, • Transfers to the Redevelopment Agency. • Other Special Revenue Funds The Administration requests that the Mayor and City Commission set a public hearing to be held on September 30, 2013 to adopt the Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund budgets for Fiscal Year (FY) 2012/13. Financial Information: Source of Amount Funds @ Cit Clerk's Office Le islative Trackin John Woodruff, OBPI Director MIAMI BEACH 147 Account AGENDA ITEM _.,....R_'J..,....:J __ DATE Cf-1/-B ~ MIAMI BEACH City of Mie~mi Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor Matti Herrera Bower and Members of 'e City Commission Jimmy L. Morales, City Manager r )-~ September 11, 2013 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING THE PUBLIC HEARING TO ADOPT THE SECOND AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2012/13 ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Improve the City's financial health and maintain overall bond rating. ANALYSIS The budgets for the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund for Fiscal Year 2012/13 were approved on September 27, 2012 with the adoption of Resolution No. 2012-28014. The First Amendment was approved on April 17, 2013 with the adoption of Resolution No. 2013-28185. The Administration requests that the Mayor and City Commission set a public hearing to be held on September 30, 2013 to adopt the Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund budgets for Fiscal Year (FY) 2012/13. The City of Miami Beach provides a wide range of municipal services including Police; Fire- Rescue; Parks and Recreation; Water, Sewer, Stormwater, and Sanitation; and Public Works. The City's annual operating budget allows us to address the needs of the community and includes: • The General Fund; • General Obligation Debt Service Fund; • Enterprise Funds, • Transfers to the Redevelopment Agency. • Other Special Revenue Funds The General Fund is the primary operating fund for the City and includes much of the usual activities of any municipality including Police, Fire, Parks and Recreation, Public Works Streets and Engineering, Building, Tourism and Culture as well as general administrative functions, and the Office of the Mayor and Commission. Within the General Fund, Citywide 148 Commission Memorandum Page2 Accounts reflect expenditures that do not fall under the purview of a particular Department such as accumulated leave payments, grants to social service agencies and non-profits, special studies. They are monitored by the Office of Budget and Performance Improvement and the City. General Obligation Debt is the debt service funding required for voter-approved bonds issued with the belief that a municipality will be able to repay its debt obligation through taxation or revenue from projects. No assets are used as collateral. The Enterprise Fund Budget is comprised of Departments that use revenues received for services provided to the general public on a continuing basis and are primarily financed through user charges. The criteria used to determine if an operation should be an enterprise fund includes: 1) that it generates revenues; 2) that it provides services to the community; and 3) that it operates as a stand-alone entity, without subsides from taxes etc. The City's Enterprise Fund Departments are: Convention Center, Sanitation, Stormwater, Water, Sewer, and Parking. The City of Miami Beach Redevelopment Agency is a separate entity, whose Chairperson and Board of Directors are also the City's Mayor and City Commission. Special Revenue Funds include the Resort Tax Fund as well as 7th Street Garage Operations; 5th & Alton Garage Operations; Art in Public Places; Tourism and Hospitality Scholarship Program; Green/Sustainability Fund; Waste Hauler Additional Services and Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera Fund and Emergency 911 Fund. The Resort Tax Fund is supported primarily by taxes levied on hotel, motel, rooming house and short term apartment room rents as well as on food and beverages sold at retail in any restaurant, as authorized by State Statute, and is used to fund tourism-eligible expenditures. Internal Service Funds are used to account for the financing of goods and services provided by one department to other departments on a cost-reimbursement basis. Internal Service Fund rates are set to recover the full cost of providing a particular service. The Internal Service Funds budgeted expenditures are completely offset by revenues received from the General Fund, Enterprise Fund Departments and Special Revenue Funds. The City's Internal Service Fund Departments are Information Technology, Central Services, Risk Management, Property Management, and Fleet Management. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, setting a public hearing to adopt the Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund Budgets for Fiscal Year(~ 2012/13. JLM/KG /JW T:AGENDA 013\September11\BudgetSetPH2ndAmendment.doc 149 RESOLUTION TO BE SUBMITTED 150